OKI C9800 GA MFP, C9800 MFP User Guide

C9800
USER’S GUIDE
C9800 MFP/C9800 GA MFP
C9000
REFACE
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. OKI Printing Solutions assumes no responsibility for the results of errors beyond its control. OKI Printing Solutions also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by OKI Printing Solutions.
While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
Copyright © 2005 OKI Printing Solutions
Oki, OKI Printing Solutions and Microline are registered trademarks of Oki Electric Industry Company, Ltd.
ENERGY STAR is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Other product names and brand names are registered trademarks or trademarks of their proprietors.
http://www.okiprintingsolutions.com
As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.
This product complies with the requirements of the Council Directives 89/336/EEC (EMC), 73/23/EEC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.
This product is equipped with the following embedded RFID read/write system:
Product name : Embedded RFID Read/Write System Model number : RX4004A
The label on the RFID unit contains the following information:
Oki Data Corporation Model number : RX4004A Serial number :
Complies with IDA Standards DB100707
C9800 MFP User’s Guide> 2
N
OTES, CAUTIONS AND WARNINGS
NOTE A note provides additional information to supplement the main text.
!
CAUTION!
A caution provides additional information which, if ignored, may result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may result in a risk of personal injury.
S
AFETY WARNINGS
This product has been carefully designed to give years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions that should be taken to avoid injury or damage, therefore please be careful to read and understand the safety warnings on the following pages before operating the product.
C9800 MFP User’s Guide> 3
WARNING!

Ensure all warning and instruction labels on this product are read, understood and followed in order to prevent any risk of injury.
Ensure this and all other documentation is both read carefully and retained for future reference.
This product may be heavy. Please check the weight of this product and take all necessary
E
precautions to prevent any risk of personnel injury.
This product must be placed on a flat solid surface strong enough to support its weight to prevent any risk of injury.
Ensure that there is adequate ventilation all around this product to prevent overheating and any risk of fire.
C9800 MFP User’s Guide> 4
WARNING!
Keep this product away from direct heat sources such as radiators and out of direct sunlight to prevent any risk of overheating.
The power supply required for this product is 220 - 240 VAC, 50/60 Hz. Refer to your product's rating label for full power rating details. Ensure that you have a suitable power supply before connecting the product. If in doubt contact your dealer or check with your local power provider.
Ensure both the product and mains power switches are in the OFF position before connecting the AC power cable.
This product has an earthed plug as a safety feature and will only connect to an earthed socket. Do not attempt to defeat the earthing or there is a risk of fire or shock.
C9800 MFP User’s Guide> 5
WARNING!
If using an extension cable or power strip ensure that the total current rating (amperes) of all connected equipment is less than the maximum rating of the extension cable, power strip or wall outlet. Otherwise fire or shock may occur. If this product is already supplied with a fitted power strip then NO additional power strip or extension cable should be used to connect to the mains wall outlet.
Ensure the power cable is routed so as not to be damaged or cause a trip hazard. If the cable becomes frayed or damaged, replace it immediately to prevent any risk of shock.
Do not twist, constrict or knot the power cable as this can cause overheating which may lead to fire or electric shock.
Ensure the power socket to which this product is connected is easily accessible at all times.
Do not connect or disconnect the power plug with a wet hand as this may cause electric shock.
C9800 MFP User’s Guide> 6
WARNING!
Always hold the power plug to connect/ disconnect the power cable to/from the mains socket. Unplugging by pulling on the cable can cause fraying and may lead to fire or electric shock.
Use only the power cable and power strip supplied. Using a power cable or power strip not intended for this product may lead to fire or electric shock.
To avoid risk of fire and electric shock, do not use the power cable or power strip supplied with this product for any other electrical equipment.
If you do not connect the power cord or any other cables only as directed in the User's Guide, this may result in a fire.
Ensure loose clothing and hair are kept clear of moving parts when this product is in operation to prevent possible risk of injury.
It is recommended that this product is switched off prior to opening any covers.
When this product's cover is open, do not touch the fuser unit or print head as you may receive burns. Allow them to cool before touching.
C9800 MFP User’s Guide> 7
WARNING!
If this product's casing gets extremely hot or smoke, unusual smells or abnormal noises are emitted from this product, there is a risk of fire. Unplug the mains connector and contact your dealer.
If this product has been knocked over or damaged, there is a risk of electric shock, fire and/or injury. Unplug the mains connector and contact your dealer.
If any liquid (for example water) is allowed to enter this product, there is a risk of fire. Unplug the mains connector and contact your dealer.
Do not place containers containing liquid on this product as electric shock, fire and/or injuries may occur.
If any foreign objects (for example clips) are allowed to enter this product, there is a risk of electric shock, fire and/or injury. Unplug the mains connector before removing the object.
Do not introduce foreign objects into the ventilation holes or operate this product with covers open or removed as electric shock, fire and/or injuries may occur.
C9800 MFP User’s Guide> 8
WARNING!
Do not use an extremely flammable spray near this product as the product contains high temperature parts that may cause a fire.
Switch this product off before cleaning to prevent any risk of injury. Clean using a damp cloth. Do not use liquid or aerosol cleaners.
Do not carry out any operations on this product that are not specified in the User's Guide. This may result in electric shock, fire and/or injury.
Do not touch the battery if one is fitted to the product. There is a risk of explosion if the battery is replaced by an incorrect type. The product battery should not require replacement during the life of the printer.
After installing additional memory, hard disk drive or any other internally fitted option, any covers removed or doors opened must be closed or replaced and secured to prevent any risk of fire or electric shock.
C9800 MFP User’s Guide> 9
WARNING!
If items such as scanners or finishers are fitted, please exercise care when moving these items so as to avoid risk of entrapment or personnel injury.
If this product is installed on a cabinet or high capacity feeder, ensure wheel locks are applied once it is placed in final position for use, to prevent risk of movement or injury.
Take care with toner powder. If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious.
Take care with toner powder. If inhaled, move the person to an open area for fresh air. Seek medical attention.
Take care with toner powder. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.
Take care with toner powder. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.
C9800 MFP User’s Guide> 10
WARNING!
Do not throw toner cartridges or image drum cartridges into a fire as you may receive burns from a dust explosion.
This product is designed to operate within the following environmental operating conditions: Temp: 10 to 32°C Humidity: 20 to 80% RH
The acoustic noise level of this product is 70 dB(A) or less according to EN ISO 7779.
Imported into the EU by: Oki Europe Ltd (Trading as OKI Printing Solutions), Central House, Balfour Road, Hounslow, Middlesex, TW3 1HY United Kingdom.
For all sales, support and general enquiries contact your local distributor.
C9800 MFP User’s Guide> 11
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Notes, cautions and warnings! . . . . . . . . . . . . . . . . 3
Safety warnings . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
About this guide. . . . . . . . . . . . . . . . . . . . . . . . . 16
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Identifying system units . . . . . . . . . . . . . . . . . . . 19
Opening and closing the printer unit top cover. . . . 20
Identifying major components . . . . . . . . . . . . . . . 22
Software supplied. . . . . . . . . . . . . . . . . . . . . . . . 29
Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Control panels . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Printer unit control panel. . . . . . . . . . . . . . . . . . . 44
Buttons and lights . . . . . . . . . . . . . . . . . . . . . . . 45
Display Panel messages . . . . . . . . . . . . . . . . . . . 46
Display Panel messages . . . . . . . . . . . . . . . . . . . 48
Using the menus . . . . . . . . . . . . . . . . . . . . . . . . 48
Scanner unit control panel. . . . . . . . . . . . . . . . . . 49
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Turning Off/On. . . . . . . . . . . . . . . . . . . . . . . . . . 52
Checking current settings . . . . . . . . . . . . . . . . . . 55
Interfaces and connection . . . . . . . . . . . . . . . . . . 55
Using the Drivers CD . . . . . . . . . . . . . . . . . . . . . 59
Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Scanner unit operating information . . . . . . . . . . . 61
Access control . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Status monitoring . . . . . . . . . . . . . . . . . . . . . . . 63
Using the Help facility . . . . . . . . . . . . . . . . . . . . . 64
Avoiding incompatibility situations . . . . . . . . . . . . 65
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Basic Settings tab . . . . . . . . . . . . . . . . . . . . . . . 67
Details tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Image Quality tab . . . . . . . . . . . . . . . . . . . . . . . 71
Finishing tab . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
C9800 MFP User’s Guide> 12
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
E-mail send mode . . . . . . . . . . . . . . . . . . . . . . . 74
Network send mode – scan to FTP . . . . . . . . . . . . 85
Remote scan mode. . . . . . . . . . . . . . . . . . . . . . . 92
Mailbox send mode. . . . . . . . . . . . . . . . . . . . . . . 93
Consumables and maintenance – printer unit . . 105
Checking consumable/maintenance item
usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Replacement indications . . . . . . . . . . . . . . . . . . .105
Consumable item order information . . . . . . . . . . .106
Maintenance item order details . . . . . . . . . . . . . .106
Replacing consumables/maintenance items . . . . . .107
Cleaning the LED heads . . . . . . . . . . . . . . . . . . .107
Cleaning the paper feed rollers . . . . . . . . . . . . . .109
Cleaning the printer unit casing . . . . . . . . . . . . . .113
Emptying the punch chip box. . . . . . . . . . . . . . . .114
Maintenance – scanner unit . . . . . . . . . . . . . . . . 117
Cleaning the ADF . . . . . . . . . . . . . . . . . . . . . . . .117
Cleaning the Touch Screen Display. . . . . . . . . . . .118
Cleaning the document glass . . . . . . . . . . . . . . . .118
Replacing the snap-in pad module . . . . . . . . . . . .119
Optional accessories. . . . . . . . . . . . . . . . . . . . . . 122
Accessory order information . . . . . . . . . . . . . . . .122
Installing accessories . . . . . . . . . . . . . . . . . . . . .122
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . 123
General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Paper jams – printer unit . . . . . . . . . . . . . . . . . .123
Paper jams – duplex unit . . . . . . . . . . . . . . . . . .133
Paper jams – Finisher (optional accessory) . . . . . .139
Avoiding printer unit paper jams . . . . . . . . . . . . .151
Dealing with unsatisfactory printing . . . . . . . . . . .152
Paper jams – ADF . . . . . . . . . . . . . . . . . . . . . . .154
Dealing with unsatisfactory copying results . . . . . .154
Staple jams – Finisher (optional accessory). . . . . .155
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Appendix A – Display Panel Messages
(Printer) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
C9800 MFP User’s Guide> 13
Appendix B – Menu system (Printer unit) . . . . . 164
Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . .165
Print Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . .169
Print Secure Job. . . . . . . . . . . . . . . . . . . . . . . . .170
Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171
Appendix C – Scanner Unit Status . . . . . . . . . . . 181
Appendix D – Media support information . . . . . . 182
Input locations. . . . . . . . . . . . . . . . . . . . . . . . . .184
Printer unit output locations . . . . . . . . . . . . . . . .185
Finisher unit output locations. . . . . . . . . . . . . . . .186
Appendix E – Auto detection paper sizes . . . . . . 188
Flatbed (document glass) . . . . . . . . . . . . . . . . . .188
ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189
Appendix F – Scanner unit setup details . . . . . . 190
Setting up address books . . . . . . . . . . . . . . . . . .190
Setting up mailboxes . . . . . . . . . . . . . . . . . . . . .191
Setting up machine parameters . . . . . . . . . . . . . .191
Setting up copying parameters . . . . . . . . . . . . . .191
Setting up scan properties. . . . . . . . . . . . . . . . . .192
Administrator setup . . . . . . . . . . . . . . . . . . . . . .193
Generating reports . . . . . . . . . . . . . . . . . . . . . . .195
Scanner unit counter readings . . . . . . . . . . . . . . .196
Setup complete . . . . . . . . . . . . . . . . . . . . . . . . .196
Appendix G– Troubleshooting (network) . . . . . . 197
Cannot send e-mail . . . . . . . . . . . . . . . . . . . . . .197
Cannot search on LDAP server . . . . . . . . . . . . . . .197
Appendix H – Touch screen setup . . . . . . . . . . . 199
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Oki contact details . . . . . . . . . . . . . . . . . . . . . . . 203
C9800 MFP User’s Guide> 14
I
NTRODUCTION
Congratulations on buying an OKI Printing Solutions multifunction product (MFP) which can be used for:
> local printing
> network printing
> copying
> network scanning
The MFP models described in this user’s guide are:
> C9800 MFP
> C9800 GA MFP
where GA denotes Graphic Arts capability.
F
EATURES
> space-saving, integrated multifunction system
> easy-to-use control panels
> high speed printing, copying and scanning
> EFI Fiery print control and job management software
> Graphic Arts capability with full suite of EFI utilities
including Spot-On and Hot Folder support (C9800 GA MFP only)
> “Ask Oki” – a brand new, user-friendly function that gives
a direct link from your printer driver screen (but not illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you will find all the advice, assistance and support you could need to help you get the best possible results from your OKI Printing Solutions system.
Additionally, the following optional accessories are available:
> Finisher for stapling or saddle stitching printer output
> Punch unit (to extend Finisher functionality)
> EFI Color Profiler Kit
C9800 MFP User’s Guide> 15
A
BOUT THIS GUIDE
NOTE Im a g e s used i n t h is manu a l m a y include optional features that your product does not have installed. Also, they may omit features not essential to the description of a particular function.
> This User’s Guide is your main user’s guide. Check the
web site (see page 2) for the most up-to-date version. Other manuals on the CD give specific information about included software and the EFI Fiery network controller built into the product.
This manual will help you to become familiar with your MFP and make the best use of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your needs evolve.
This is an electronic document stored on CD3.
> Printing Guide for Windows and Mac users: to help you
operate your printer unit effectively and efficiently as a network printer
This is an electronic document stored on CD3.
> Configuration Guide: to provide machine configuration
and network configuration information
This is an electronic document stored on CD3.
> EFI Fiery documentation suite
These are electronic documents stored on CD2.
> Installation Guides: accompany consumable items and
optional accessories to describe how to install them.
These are paper documents that are packaged with the consumables and optional accessories.
> Online Help: online information accessible from the
control panels, printer driver and utility software.
C9800 MFP User’s Guide> 16
O
NLINE USAGE
This guide is intended to be read on screen using an Adobe Acrobat Reader. Use the navigation and viewing tools provided in Acrobat.
You can access specific information in two ways:
> In the list of bookmarks down the left hand side of your
screen, click on the topic of interest to jump to the required topic. (If the bookmarks are not available, use the “Contents” on page 12.)
> In the list of bookmarks, click on Index to jump to the
Index. (If the bookmarks are not available, use the
“Contents” on page 12.) Find the term of interest in the
alphabetically arranged index and click on the associated page number to jump to the page containing the term.
C9800 MFP User’s Guide> 17
P
RINTING PAGES
The whole manual, individual pages, or sections may be printed. The procedure is:
1. From the toolbar, select [File], then [Print] (or press the Ctrl + P keys).
2. Choose which pages you wish to print:
(a) [All pages], (1), for the entire manual.
(b) [Current page], (2), for the page at which you are
looking.
1 2 3
(c) [Pages from] and [to], (3), for the range of pages
you specify by entering their page numbers.
3. Click on [OK].
C9800 MFP User’s Guide> 18
MFP
I
OVERVIEW
DENTIFYING SYSTEM UNITS
4
3
2
1
1. Printer unit (with high capacity feeder (HCF))
2. Scanner stand
3. Scanner unit
4. Finisher unit (optional accessory)
C9800 MFP User’s Guide> 19
O
PENING AND CLOSING THE PRINTER UNIT TOP COVER
1. Operate the scanner stand lever (1) then raise the
scanner to the limit of its travel. Ensure the stand is locked into position.
1
2. To open the top cover, squeeze the top cover handle (1) to release the catch and raise the cover.
1
CAUTION!
Open the top cover fully to ensure there is plenty of room and avoid accidental damage to the printer.
C9800 MFP User’s Guide> 20
3. To close the top cover, push gently (1) until the cover stops midway and then push harder (2) to close the cover completely. Ensure that the cover is securely closed.
4. Operate the scanner stand lever (1) then guide the scanner to its lowest point. Ensure the stand locks into position.
C9800 MFP User’s Guide> 21
I
DENTIFYING MAJOR COMPONENTS
P
RINTER UNIT
The major components of your printer unit are identified in the representations below.
1. Paper holding arm
2. Top cover (face-down stacker)
3. MP Tray (multi-purpose tray)
4. Tray 1 side cover
5. Paper size label
6. Paper volume indicator
7. Tray 1 (paper tray)
8. Control panel
9. Top c ove r han d le
1
2
3
9
8
7
4
6
5
C9800 MFP User’s Guide> 22
10. Face-down stacker
10
12
11
13
11. Power (on/off) switch
12. Face-up stacker
13. Duplex unit
C9800 MFP User’s Guide> 23
14. Interface unit
15. Network interface connector
16. Parallel interface connector
17. USB interface connector
NOTE The three connectors at 17a are for printer unit to scanner unit interconnection.
18. Power connector
19. Ventilation holes
19
18
15
16
17
14
17a
C9800 MFP User’s Guide> 24
20. Image drum cartridge and toner cartridge (Cyan)
21. Image drum cartridge and toner cartridge (Magenta)
22. Image drum cartridge and toner cartridge (Yellow)
23. Image drum cartridge and toner cartridge (Black)
24. Toner cartridge
25. Image drum cartridge
26. Fuser unit
27. LED heads
26
27
20
21
22
23
24
25
C9800 MFP User’s Guide> 25
28. Belt unit
29. Drum basket handle
30. Drum basket
30
29
28
C9800 MFP User’s Guide> 26
31. High capacity Feeder (HCF) 3 trays
31
C9800 MFP User’s Guide> 27
S
CANNER UNIT
The major components of your scanner unit are identified in the representations below.
Front view
2
3
1
4
6
1. Automatic document feeder (ADF) front cover
2. ADF paper tray
3. ADF paper support
4. Document cover
5. Control panel
6. Touch screen display
5
C9800 MFP User’s Guide> 28
Back view
1
2
3
8
1. ADF paper tray, for multi-page documents
2. ADF cable, to connect the ADF to the main unit
3. Display port, to connect to printer unit
4. Control port, to connect to printer unit
5. ADF port, to connect the ADF cable
6. Data port, to connect to printer unit
7. Power jack, to connect to a power source
8. Power switch, to turn the scanner on/off
S
OFTWARE SUPPLIED
CDs:
> CD1 – Drivers and Utilities
Contains driver and application software for use by a general user.
> CD2 – Network, EFI and Administrator Utilities
Contains software for use by system administrators.
7
5
6
4
C9800 MFP User’s Guide> 29
> CD3 – User’s Guides
Contains documentation in electronic form (for example, the User’s Guide and Printing Guide) to describe how to use the MFP for day-to-day tasks.
P
RINTER UNIT
P
APER RECOMMENDATIONS
Your printer unit will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard weight 75 – 90g/m² paper designed for use in copiers and laser printers. Suitable types are:
> Arjo Wiggins Colour Solutions 90g/m² > Colour Copy by Neusiedler
Use of heavily embossed or very rough textured paper is not recommended.
Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.
Envelopes shoul d b e f r ee fr om t wi st , c u rl or ot h er de f or ma ti on s . They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.
Transparencies should be of the type designed for use in copiers and laser printers. In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.
Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:
> Avery White Laser Label types 7162, 7664, 7666 (A4), or
5161 (Letter)
> Kokuyo A693X series (A4) or A650 (B5)
C9800 MFP User’s Guide> 30
P
APER INPUT AND OUTPUT INFORMATION
The following table relates paper parameters to input trays (Tray 1 to Tray 4 (numbering from the top) and MP Tray) and to output areas (Face-down stacker and Face-up stacker).
TYPE SIZE WEIGHT INPUT/
OUTPUT
Plain paper A3, A3 Nobi, A3 Wide,
Postcard Tray 1 or MP Tray
Envelope 120 x 235mm
A4, A5, A6, B4, B5, Letter, Legal 13, Legal 13.5, Legal 14, Executive, Tabloid, Tab l o id Ex t r a
Custom W: 100 – 328mm
L: 148 – 457.2mm
Custom W: 79.2 – 328mm
L: 90 – 457.2mm
Banner W: A4 width
L: 457.2 –1200mm
Index card:
76.2 x 127mm
90 x 205mm 235 x 120mm 235 x 105mm 240 x 332mm 216 x 277mm 119 x 197mm 210 x 297mm
64 – 216g/m² Any Tray
Any Stacker
64 – 216g/m² Any Tray
Face-up St ac ke r
64 – 268g/m² MP Tray
Face-up St ac ke r
128g/m² recommended
64 – 268g/m² MP Tray
85g/m² MP Tray
MP Tray
Face-up St ac ke r
Face-up St ac ke r
Face-up St ac ke r
Face-up St ac ke r
324 x 229mm 229 x 162mm 220 x 110mm
225.4 x 98.4mm
241.3 x 104.8mm
190.5 x 98.4mm
Labels A4, Letter, B5 0.1 – 0.2mm MP Tray
C9800 MFP User’s Guide> 31
Based on 90g/m² paper
Face-up St ac ke r
TYPE SIZE WEIGHT INPUT/
OUTPUT
Transparencies
Glossy paper
T
RAYS AND STACKERS
A4, Letter 0.1 – 0.11mm Tray 1 or MP Tray
Face-up St ac ke r
Trays 1 to 4
Tray 1 is the standard blank paper input tray and can hold up to 530 sheets of 80g/m² paper. Trays 2 to 4 result in a total tray capacity of 2120 sheets of 80g/m² paper.
If you have identical paper stock loaded in another tray (for example Tray 2 or the MP Tray), you can have the printer automatically switch to that other tray when the current tray runs out of paper. This function can be enabled by driver settings when printing from a Windows application or by a menu setting when printing from other applications.
MP Tray
The multi-purpose tray is used for media sizes additional to those of the standard trays, heavier media weights and special media.
The multi-purpose tray can handle the same sizes as the standard trays but in weights up to 268g/m². For very heavy paper stock use the face-up paper stacker. This ensures that the paper path through the printer is almost straight.
The multi-purpose tray can feed paper widths as small as
76.2mm and lengths up to 1200mm. For banner printing,
recommended sizes are A4 wide, 900mm and 1200mm long and weight 128g/m².
Use the multi-purpose tray for printing on envelopes and transparencies. Up to 100 sheets of transparencies or 25 envelopes can be loaded at one time, subject to a maximum stacking depth of 25mm.
Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function for transparencies.
C9800 MFP User’s Guide> 32
Face-down stacker
The face-down stacker on the top of the printer can hold up to 500 sheets of 80g/m² standard paper, and can handle paper stocks from 64 – 216g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).
Face-up stacker
The face-up stacker should be opened and the tray extension pulled out when required for use. (With the face-up stacker either open or closed, the driver setting of Face Down will successfully direct prints to the Face-Down stacker.)
The face-up stacker can hold up to 250 sheets of 80g/m² standard paper and can handle stocks up to 268g/m².
Always use this stacker and the multi-purpose feeder for paper stocks heavier than 216g/m².
Duplex unit
This unit provides automatic two-sided printing on plain paper fed from Trays 1 – 4 or the MP Tray. Applicable paper sizes are A6, A5, B5, B5LEF, Executive, A4, A4LEF, Letter, LetterLEF, Legal 13 in, Legal 13.5 in, Legal 14 in, B4, Tabloid, Tabloid Extra, A3, A3 Wide, A3 Nobi, Custom size (100 – 328mm wide, 148 –
457.2mm long), using paper stocks in the range 75 – 120g/m².
NOTE: LEF means the paper is fed long edge first.
C9800 MFP User’s Guide> 33
T
RAY AND STACKER EXAMPLES
Loading Trays 1 to 4
Tray 1 is used in the following example.
1. Pull out the tray.
2. Press the paper rear stopper tab (1) and adjust the tab to
the required paper size.
1
3. Fan the paper to be loaded then tap the edges of the stack on a flat surface to make it flush.
C9800 MFP User’s Guide> 34
4. Load the paper (face down and top edge towards the right for letterhead paper), press the tab (2) on the paper guide and adjust the guides (3) for a snug fit to the paper.
To avoid paper jams:
> Do not leave space between the paper and the guides
and rear stopper.
> Do not overfill the paper tray. Capacity depends on the
paper type.
> Do not load damaged paper.
> Do not load paper of different sizes or types at the
same time.
3
2
C9800 MFP User’s Guide> 35
5. Gently push the tray back into the printer.
Using the MP Tray
1. Squeeze the handle (1) and open the multi-purpose tray.
1
C9800 MFP User’s Guide> 36
2. Fold out the paper support section and swivel out the extension supports (2).
3
2
3. Adjust the paper guides (3) to the size of the paper being used.
4. Fan the paper to be loaded then tap the edges of the stack on a flat surface to make it flush.
C9800 MFP User’s Guide> 37
5. Load the paper.
> For single-sided printing on letterhead, load the paper
into the multi-purpose tray with pre-printed side up and top edge into the printer unit.
> For two-sided (duplex) printing on letterhead, load the
paper with pre-printed side down and top edge away from the printer unit.
> Envelopes should be loaded face-up with long edge
into the printer. Do not select duplex printing on envelopes.
> Do not leave space between the paper and the guides.
> Do not exceed the paper capacity of approximately 230
sheets, 100 transparencies or 25 envelopes. Maximum stacking depth is 25mm.
C9800 MFP User’s Guide> 38
Using the stackers
Face-down stacker
When the face-up stacker (1) on the left side of the printer is closed (its normal position), paper is ejected to the face-down stacker on the top of the printer unit.
1
Face-up stacker
The face-up exit path is used for heavy paper (cardstock etc.), envelopes, transparencies, and labels.
1. Open the stacker (1).
1
C9800 MFP User’s Guide> 39
2. Flip out the paper support (2).
2
3. Swivel out the paper support extension (3).
3
C9800 MFP User’s Guide> 40
S
CANNER UNIT
P
APER RECOMMENDATIONS
The ADF can handle up to 50 sheets of A3 paper, of weight 60 – 105g/m².
The glass can handle paper sizes up to A3 and the document cover can be left open to accommodate book thickness.
Use the glass and not the ADF for scanning documents that:
have a smooth surface e.g. photographic, coated or glossy paper
are folded, creased, curled or otherwise deformed
are not rectangular
have labels attached or have other surface unevenness
are less then 100mm in width or less than 180mm in length. Such documents may cause feed errors or skew in the ADF.
Loading the ADF
For documents of size A4, the following orientation is recommended:
> Copy Mode: document face up, top of the document away
from the user
> Scan to E-Mail, Scan to FTP, Scan to Mailbox, Scan to Hold
Queue, Remote Tool: document face up, top of document to left of user
1. Ensure your document is free of staples and clips and has no ragged edges.
2. If you are loading multiple pages (up to a maximum of
50), fan the pages to avoid potential paper jams then tap the edges of the stack on a flat surface to make it flush.
C9800 MFP User’s Guide> 41
3. With the text face up, introduce the document far enough into the ADF to be able to adjust the paper guide (1) to centre the document in the ADF.
1
4. Release the document gently into the ADF.
Loading the document glass (flatbed)
For documents of size A4, the following orientation is recommended:
> Copy Mode: document face down, top of the document
toward the user
> Scan to E-Mail, Scan to FTP, Scan to Mailbox, Scan to Hold
Queue, Remote Tool: document face down, top of document to left of user
1. Open the document cover to reveal the glass.
C9800 MFP User’s Guide> 42
2. Place your document with text face down on the glass, aligning it to the upper left corner of the glass.
3. Close the document cover.
C9800 MFP User’s Guide> 43
C
1
ONTROL PANELS
Control of your MFP is via two control panels, one located on the printer unit and the other on the scanner unit. The two control panels are complementary to each other and work together as component parts of the overall system. For example, a message on the scanner unit control panel will redirect you to the printer control panel if the situation requires it.
P
RINTER UNIT CONTROL PANEL
The control panel can be swivelled to 90° (maximum) upwards from its base position (1) as required for ease of use.
C9800 MFP User’s Guide> 44
B
UTTONS AND LIGHTS
The parts of the control panel are identified and briefly explained below:
2
4
78
5
1
3
11
6
1. Shutdown/Restart button
Press and hold down for a soft shutdown. You can then press this button again for a restart or use the Power switch to turn off the printer completely.
2. Ready light
On: indicates ready to print
Flashing: indicates processing print data
Off: indicates unable to receive data (offline)
3. Attention light
Off: indicates normal operation
Flashing: indicates error(s) present but printing can continue
On: indicates error(s) present and printing cannot continue
4. Display panel
Displays status and setup information for the printer and user help information in your chosen language
5. Up-arrow button
Enters menu mode and enables upward movement through the displayed list of menu items
10
9
C9800 MFP User’s Guide> 45
6. Down-arrow button
Enters menu mode and enables downward movement through the displayed list of menu items
7. Back button
Returns to the previous higher level menu item
8. Enter button
Enters menu mode and selects the menu item highlighted in the display panel
9. Online button
Switches between online (printer unit ready to receive data) and offline (printer unit not ready to receive data)
10. Cancel button
Cancels current print job
11. Help button
Provides additional textual or image data to supplement what is displayed on the display panel
D
ISPLAY PANEL MESSAGES
There are four types of display panel message:

> Status information

> Menu (functions) information
> Configuration information
> Help information
S
TATUS INFORMATION
Status information is associated with three printer unit states:
In the Information state, such as idling or printing, the printer unit is able to process print jobs.
In the Warning state, the printer unit has encountered some minor problem but is still able to process print jobs.
C9800 MFP User’s Guide> 46
In the Error state, the printer unit has encountered a problem and cannot continue printing until the user has intervened and removed the cause of the trouble.
The top two lines of the display panel show the printer unit status. The bottom of the display panel normally shows a bar chart of the toner usage.
M
ENU
(F
UNCTIONS) INFORMATION
There are three types of menu (functions) information:
User menus: accessed by pressing the Enter button, Up­arrow or Down-arrow button on the control panel. These
menus are available to the general user to make various settings that are used in the running of the printer unit.
Administrator menu: accessed by pressing the Enter button for more than 2 seconds while turning on the printer power supply (including Restart). Available to administrator level users. Restricts the changes that general users can make via the user menus.
System maintenance menu: Up-arrow
and
Down-arrow
accessed by pressing the
buttons together for more than 2 seconds while turning on the printer unit power supply (including Restart). Available to support staff to allow printer unit configurations and special functions to be set.
C
ONFIGURATION INFORMATION
Configuration information displays printer unit configuration information such as internal firmware versions.
Menu options at each level can be scrolled through by moving the highlight with the
Up-arrow/Down-arrow
buttons and a
highlighted option at that level can be selected by pressing the
Enter
button. When the lowest level menu has been selected, you can change the setting for that menu by selecting the required highlighted value from a list or by entering a numeric value. In other cases, you can display or print configuration information.
C9800 MFP User’s Guide> 47
H
ELP MODE
When an error has occurred, press the Help button. Information displays that will help you correct the error.
D
ISPLAY PANEL MESSAGES
The display panel messages, supplemented by the Help messages where appropriate, are intended to be self­explanatory. More information on typical messages is provided in
“Appendix A – Display Panel Messages (Printer)” on page 162.
U
SING THE MENUS
NOTE Menu details are given in “Appendix B – Menu system (Printer
unit)” on page 164 for reference.
The Enter, Up-arrow, Down-arrow and Back buttons are used to move through the printer menus. You can adjust settings (e.g. set the paper size for Tray 1) or view information (e.g. how much is left of a selected consumable).
Many of these menu settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting,” which will then default to the settings entered in these printer menus.
The steps involved in using the menus are typically as follows:
1. Ensure that the display panel indicates that the printer
unit is ready to print.
2. Enter User menu mode by pressing either the Enter
button or the Up-arrow or Down-arrow button and press the latter two repeatedly until the desired menu is highlighted in the displayed list.
3. Press the Enter button to select this menu.
4. Press the Up-arrow or Down-arrow buttons repeatedly
until the desired Item is highlighted.
5. Press the Enter button to select this Item.
6. Press the Up-arrow or Down-arrow buttons repeatedly
until the desired Value is highlighted.
C9800 MFP User’s Guide> 48
7. Press the Enter button to select this Value. (If you are
setting a parameter, ensure that an asterisk (*) appears beside the selected parameter Value.)
8. Press the Online button to exit menu mode and return to
the ready to print status.
Refer to the section entitled “Getting started” on page 52 and
“Appendix B – Menu system (Printer unit)” on page 164 for
examples of using the menus.
S
CANNER UNIT CONTROL PANEL
The parts of the control panel are identified and briefly explained below:
45678910
4b
1 2
3
4a
14
15
16
17
18
1920
1. Menu button
Starts/ends an LCD image adjustment feature “OSD” (on­screen display) menu to adjust brightness, contrast, image position etc. For further details, refer to “Appendix H –
Touch screen setup” on page 199.
2. Up-arrow button
Lets you step through the LCD image features until a required feature is reached. When the feature is selected by pressing the Menu button, this button enables you to increment the value of the feature. Pressing the Menu button confirms and sets the new value.
3. Down-arrow button
Lets you step through the LCD image features until a required feature is reached. When the feature is selected by pressing the Menu button, this button enables you to
13
11
12
C9800 MFP User’s Guide> 49
decrement the value of the feature. Pressing the Menu button confirms and sets the new value.
4. Touch screen display
Enables you to make selections associated with the copying and scanning functions by touching the screen to press selected buttons. The screen can be tilted up for ease of viewing by pulling on handle (4a) and it locks in position. Use the release control (4b) to enable downward adjustments.
Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen as this may impair the display.
5. COPY button
Pressing this button selects copy mode on the touch screen.
6. SCAN TO E-MAIL button
Pressing this button selects e-mail send mode on the touch screen.
7. SCAN TO NETWORK button
Pressing this button selects network send mode on the touch screen for scan to FTP and remote scan functions.
8. SCAN TO MAILBOX button
Pressing this button selects mailbox send mode on the touch screen for scanning to a mailbox or to a hold queue.
9. INTERRUPT button
Pressing this button switches interrupt mode on or off, its LED being illuminated when interrupt mode is on. Use this button to interrupt a print job and carry out a scan.
10. POWER SAVE button
Pressing this button switches the scanner unit power save mode on or off, its LED being illuminated when power save mode is on.
C9800 MFP User’s Guide> 50
11. SETUP button
Pressing this button selects setup mode for address books or reports, for example. (See “Appendix F – Scanner unit
setup details” on page 190.)
12. HELP button
Pressing this button displays help information on the touch screen.
13. ATTENTION light
Flashes when operator attention is required e.g after a paper jam has occurred.
14. POWER light
Is illuminated when the scanner unit is on.
15. RESET button
Pressing this button returns all settings of a selected function to their default values, but does not stop jobs in progress.
16. STOP button
Pressing this button stops the scanning process.
17. START button
Pressing this button starts the scanning process.
18. Clear button
Pressing this button clears all text in a selected text box on the touch panel.
19. Numeric buttons (0 – 9)
Use these buttons to enter number of copies, e-mail address, scale of copy for example.
20. Period button
Use this button to enter decimal values or in e-mail addresses.
C9800 MFP User’s Guide> 51
G
ETTING STARTED
This section provides information to help you get started with using your MFP.
T
URNING OFF/ON
CAUTION!
Do not turn off the scanner unit while scanning is in progress.
T
URNING OFF
1. Printer unit
Press and hold down the Shutdown/Restart button (1) on the control panel to start the shutdown process.
1
C9800 MFP User’s Guide> 52
2. Scanner unit
When the scanner unit display shows that shut down has been completed, turn off the scanner unit at the power switch (1).
1
3. Use the On/Off switch to turn off the printer unit. Please
wait as this may take a short time.
C9800 MFP User’s Guide> 53
T
URNING ON
1. Scanner unit
Turn on the scanner unit at the power switch (1).
1
NOTE If the display panel shows that you can either turn off or restart the printer, press Shutdown/Restart to turn on the printer.
2. If the printer is turned off (no power), use the On/Off
switch to turn on the printer. Please wait as this may take a short time.
3. Even if you are using your MFP only for printing, please
ensure that the scanner unit is turned on.
C9800 MFP User’s Guide> 54
C
HECKING CURRENT SETTINGS
Carry out the following steps to generate a Configuration report (Menu Map) to confirm that your printer unit is correctly configured.
1. Ensure that there is A4 paper in Tray 1 (to be used in this
operation).
2. Ensure that the LCD panel indicates that the printer is
ready to print.
3. Press the Up-arrow or Down-arrow buttons repeatedly
until Print Pages is highlighted.
4. Press the Enter button to select Print Pages.
5. Press the Up-arrow or Down-arrow buttons repeatedly
until Configuration is highlighted.
6. Press the Enter button to select Configuration.
7. Press the Enter button to execute the command and a
Configuration document is printed.
8. After printing the configuration document, the printer unit
returns to the ready to print status.
9. You can use this document to check your printer unit
configuration. System values and installed accessories are listed at the top of the first page while status values and settings follow.
I
NTERFACES AND CONNECTION
Your printer unit is equipped with a selection of data interfaces:
> Parallel – For direct connection to a PC. This port
requires a bi-directional (IEEE 1284 compliant) parallel cable.
> USB – For connection to a PC running Windows 98 or
above (not Windows 95 upgraded to Windows 98) or Macintosh. This port requires a cable conforming to USB version 2.0 or above.
The printer unit may not work if a USB-compatible device is connected concurrently with other USB-compatible machines.
C9800 MFP User’s Guide> 55
When connecting multiple printer units of the same type, they appear as *****, ***** (2), ***** (3), etc. These numbers depend on the order of connecting or turning on each printer unit.
> Ethernet – For network cable connection.
NOTE Interface cables are not supplied with your printer unit.
C
ONNECTING THE PARALLEL INTERFACE
1. Turn off the printer unit and the computer.
2. Connect a parallel cable between the printer unit and
computer.
3. Turn on the printer unit and then the computer.
C9800 MFP User’s Guide> 56
C
ONNECTING THE
USB
INTERFACE
Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the Drivers CD, CD1.
If you are connecting your printer unit directly to a stand alone computer proceed to the section entitled “Using the Drivers CD”.
C
ONNECTING THE NETWORK INTERFACE
CAUTION
Do not connect a USB cable into the network interface connector as this may lead to malfunction.
1. Turn off the printer unit and the computer.
2. Remove the protective cover from the network connector
on the printer unit.
C9800 MFP User’s Guide> 57
3. Connect an Ethernet cable between the printer unit and
an Ethernet hub. Note the position of the ferrite core on the network cable fitted close to the printer interface.
4. Turn on the printer unit and then the computer.
If your printer unit is to be installed as a network printer, please refer to the relevant section in the Configuration Guide for further details on how to configure the network connection before installing the printer drivers.
NOTE Administrator’s authority is required when installing a network connection.
C9800 MFP User’s Guide> 58
U
SING THE DRIVERS
Insert the Drivers CD into your computer and follow the on­screen instructions. You are prompted to follow a set of basic steps to configure the display panel language (for both printer unit and scanner unit), install drivers and other software and finally print a test page to check that your printer is operating correctly thus far.
CD
C9800 MFP User’s Guide> 59
P
RINTING
For full details of how to use the printer unit and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide.
C9800 MFP User’s Guide> 60
S
CANNER UNIT OPERATING INFORMATION
A
CCESS CONTROL
If your Administrator has enabled access control on your scanner, it will automatically start up in access control mode. You will not be able to use it until you have provided a valid PIN and logged in. After using it, you will be expected to log out, leaving the scanner unit in access control mode, unable to be used by unauthorised users.
NOTE The PIN is associated with using the Print Control (Job Accounting) Utility and is the last four digits of the ID used for Job Accounting.
L
OGGING IN
1. At the access control screen, use the numeric keys on the
scanner unit to enter your PIN.
C9800 MFP User’s Guide> 61
1
2. Press the Login button (1) and the default Copy Mode
screen appears, the scanner unit now being available to use.
L
OGGING OUT
1
1. When you have finished using the scanner unit, press the
Logout button (1) to return to the access control screen.
C9800 MFP User’s Guide> 62
S
TATUS MONITORING
See also “Appendix C – Scanner Unit Status” on page 181.
1
The Status button (1) changes colour depending on the status of the MFP:
> Blue: ready status > Orange: warning status > Red: Alarm status
1. For detailed status information, press the Status button to
display the status window.
2. Press the Close button to close the status window.
C9800 MFP User’s Guide> 63
1
U
SING THE HELP FACILITY
To obtain help, press the HELP button on the scanner unit control panel.
1. Select a topic and then press the Go To button (1).
1
2. Navigate and read the help information you need.
3. At any time you can press the Maintenance button (1) to
show the Dealer’s Information screen for dealer contact information, then press the Close button to return to the Help screen.
1
2
4. Press the Close button (2) to leave the Help screen.
C9800 MFP User’s Guide> 64
A
VOIDING INCOMPATIBILITY SITUATIONS
It is possible to request your MFP to carry out instructions that would involve media incompatibilities e.g. if you are copying an A4 original with the Reduce/Enlarge setting at 141% (A4 to A3) and the (printer unit) Tray Selection set at Tray 1 containing A4 media. The MFP will detect such situations and issue a message to indicate that your request has been cancelled referring you to this guide.
To avoid an incompatibility such as the above, make sure that your chosen image size fits on the media size in the selected printer unit tray.
Other incompatibilities can arise in connection with punching and stapling requests and information to help you avoid such requests is presented in “Appendix D – Media support
information” on page 182.
Information about document sizes that can be scanned either on the document glass or in the ADF when using the default Auto setting is provided in “Appendix E – Auto detection paper sizes”
on page 188.
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C
OPYING
Documents to be copied are scanned in the scanner unit (document glass or ADF) and copies are automatically printed in the printer unit.
Carry out the following steps:
1. Copy Mode is the default function of the MFP. If required,
press the COPY button on the scanner unit control panel to show the Copy Mode screen.
2. Place the document to be copied on the scanner unit glass
or ADF.
3. Make your selections from the Copy Mode touch screen
tabs (detailed below).
4. Press the START button to produce your copies.
C9800 MFP User’s Guide> 66
B
ASIC SETTINGS TAB
234567
NO FEATURE OPTIONS DESCRIPTION
1
1 Copies 1-999 Allows you to specify
2 Original Size Auto, 5.5x8.5,
3 Tray Selection Auto, Tray 1, Tray 2,
4Reduce/
Enlarge
5.5x8.5R, 8.5x11,
8.5x11R, 8.5x13,
8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4, Custom
Tra y 3 , Tra y 4 , M P Tr a y
Auto, Preset, 25% – 400% by 1%, Select
C9800 MFP User’s Guide> 67
the number of copies to be made. The maximum number of copies that can be set per job is
999.
Allows you to select the paper size to match the document size.
Allows you to define the paper tray for printing.
Auto - Allows for automatic tray selection based on the document image size and/or scaling setting defined.
Allows you to scale the copy.
NO FEATURE OPTIONS DESCRIPTION
5 Lighter/Darker Auto, -5 to +5 by 1 Allows you to adjust the
6 Colour Mode Color, B&W Allows you to select the
7Simplex/
Duplex
Simplex/ Duplex (Duplex Layout)
1to1 Sided, 1to2 Sided, 2to1 Sided, 2to2 Sided,
Top/Top, Top/Bottom Allows you to define the
brightness levels for scanning and printing. This is not applied (disabled) if Auto Exposure is set to ON.
colour mode of the output. If Color is selected, scanned image is printed in full colour (Image Type=24bit colour).
If B&W is selected, scanned image is printed in 8-bit grayscale. No colour settings are applied.
Allows you to specify the original document image layout and the desired printed document image layout.
If you specify 2to1Sided or 2to2 Sided, set your original documents on the ADF.
orientation of the front and back sides of a duplex page (for scanning and printing).
NOTE If you specify Auto for Tray Selection, the MFP automatically selects the tray (from Trays 1 to 4) that can supply the most appropriate paper. To print on paper from the MPTray, specify MPTray for Tray Selection. If your copy is produced on paper you did not expect to be used, specify the appropriate tray manually and retry. In Copy Mode, there are limitations on the combination of Media Type, Media Weight and Paper Size. For information on paper size combinations, refer to “Appendix D
– Media support information” on page 182.
C9800 MFP User’s Guide> 68
D
ETAILS TAB
12 4 6
35
NO FEATURE OPTIONS DESCRIPTION
1 Original Type Mixed, Text, Photo Allows you to specify
2 N-up OFF, 2-Up, 4-Up, 8-Up Allows you to print
C9800 MFP User’s Guide> 69
the type of images on the document. This allows automatic (pre­set) optimization of image quality settings.
multiple pages of the document to a single sheet of paper. Layout orientation and image order is fixed. If you specify 8-Up, you can only make a copy on a document the same size as the original document. If you specify 2-Up, 4-Up or 8­Up, set your original documents on the ADF.
NO FEATURE OPTIONS DESCRIPTION
3 Book Copy 1 to 1 Side,
Book Copy (Duplex Layout)
4 Edge/Center
5 Margin Shift OFF / Top / Bottom /
Erase
Book to 1 side, Book to 2 sides
Top/Top, Top/Bottom Allows you to select
Edge
OFF / Top / Bottom / Left / Right Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Center
Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Left / Right
Allows you to select how book copies are printed. If you specify Book to 1 side or Book to 2 sides, set your original document on the glass.
how book copies are printed on both sides of the output page.
Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when copying with the document cover open (such as with books and magazines) or for other purposes.
Allows you to block out a centred rectangular area of the document where spurious shadows and borders may arise when copying bound originals (books, magazines) with the centre spread layout.
Allows you to shift the document image up / down / left / right and sets the margin areas. Only one of Top / Bottom / Left / Right can be set. For 2-sided output, the front side and back side margin shifts may be separately set. Please take care to set margin shifts correctly.
6 Job Build OFF / ON Allows you to construct
C9800 MFP User’s Guide> 70
a single copy job or scan job from multiple individual sheets or originals.
I
MAGE QUALITY TAB
135
24
6
NO FEATURE OPTIONS DESCRIPTION
1 Sharpness -5 to +5 by 1 Allows you to enhance
2Background
Removal
3 Contrast Auto, -5 to +5 by 1 Allows you to adjust the
OFF, 1 to 10 by 1 Allows you to block out
C9800 MFP User’s Guide> 71
the image's outline, letters, lines when printing.
the colour background of the image (assuming document has a colour background) - such that the background colour is not printed.
contrast levels for scanning and printing. This is not applied (disabled) if Auto is set to ON.
NO FEATURE OPTIONS DESCRIPTION
4 Color
Saturation
5 Resolution Normal, High Quality Allows you to select an
6 Color Presets Normal, Vivid, Warm,
-5 to +5 by 1 Allows you to adjust the
Cool
overall colour saturation (neutrally across all colours) of the image.
Color Saturation is not available where Color Mode is set to B&W or Color Presets is set to Vivid.
appropriate balance between speed (normal) and quality (high quality).
Allows you to select pre-defined colour mode settings (affects the overall colour tone). Vivid - increased overall colour saturation. Warm - increased overall reddish hue saturation. Cool - increased overall bluish hue saturation.
C9800 MFP User’s Guide> 72
F
INISHING TAB
134
2
NO FEATURE OPTIONS DESCRIPTION
1 Staple OFF / Left Position /
2 Punch OFF / Left Position /
3 Face up/down Face up, Face down Allows you to select the
4 Collate Collate, Group Collate prints 1 entire
Right Position
Right Position
C9800 MFP User’s Guide> 73
Allows you to select the staple options (and sub­options) that will be applied to the document.
Allows you to select the punching options (and sub-options) that will be applied to the document.
output placement and stacking order.
copy/set of the multiple copy document at a time (e.g. pages 1,2,3,1,2,3,1,2,3,…) Group batch prints the multiple copy document page by page (e.g. pages 1,1,1,2,2,2,3,3,3,…)
S
CANNING
Your MFP can carry out the following scanning functions:
> E-mail send mode (SCAN TO E-MAIL button)
Scan to e-mail: An original document is scanned and the data is sent by e-mail as an attachment.
> Network send mode (SCAN TO NETWORK button)
Scan to FTP: An original document is scanned and the data is sent to an FTP server.
PC remote scan: Under remote control, an original document is scanned and the data is sent to a host PC.
> Mailbox send mode (SCAN TO MAILBOX button)
Scan to Mailbox: An original document is scanned and the data is saved in a mailbox.
Scan to Hold Queue: An original document is scanned and the data is saved in the hold queue.
NOTE Additional features involving, for example the Fiery Remote Scan tool or Web Scan Tool for accessing files in the mailbox are described in the Fiery documentation.
The TIFF file format supported is compliant with the TIFF v6 specification with additional qualifiers for supporting JPEG compressed images within the TIFF file. Single and multiple page files are supported. The following TIFF viewers are recommended: ACD Systems ACDSee, Adobe Photoshop.
E-
MAIL SEND MODE
The main steps in summary are:
(a) Press the SCAN TO E-MAIL button.
(b) On the Address tab, enter address and subject
details.
(c) On the Message Text tab, enter your e-mail
message.
(d) On the Attachments tab, define your attachment
properties, using the Advanced Settings features as required.
C9800 MFP User’s Guide> 74
(e) Set your document on the scanner unit and press
START.
These steps are expanded below.
1. Press the SCAN TO E-MAIL button to display the E-mail
Send Mode screen at the Address tab
1
2
3
4
5
2. Press the To button (1) and enter an e-mail address via
one of the following buttons:
> Address Book (2)
> LDAP (3)
> Soft Keyboard (4)
> Fax Gateway (5)
C9800 MFP User’s Guide> 75
Address Book
1 2
(a) Touch on an e-mail address to select it.
(b) Press the Add button (1) to add this address to the
list.
(c) Repeat (a) and (b) as required to create the address
list.
(d) Press the OK button (2) to place the list of addresses
in the To destination field.
C9800 MFP User’s Guide> 76
LDAP
1
2
3
(a) Press the User ID button (1) and enter your user ID
via the soft keyboard then press the OK button.
(b) Press the Password button (2) and enter your
password via the soft keyboard then press the OK button.
(c) Press the Next button (3).
C9800 MFP User’s Guide> 77
1
2
3
(d) Press either the User Name (1) or Mail button (2) to
enter your search value via the soft keyboard, then press the OK button.
(e) Press the Next button (3).
45
(f) Select an address from the list displayed and press
the Add button (4) to add this address to your destination list.
(g) Repeat (f) as required to create a destination list.
(h) Press the Complete button (5) to place the list of
addresses in the To destination field.
C9800 MFP User’s Guide> 78
Soft Keyboard
12
(a) Enter an address via the soft keyboard.
(b) Press the Add button (1) to add this address to the
list.
(c) Repeat (a) and (b) as required to create the address
list.
(d) Press the OK button (2) to place the list of addresses
in the To destination field.
C9800 MFP User’s Guide> 79
Fax Gateway
1
2
3
(a) Press the Fax Number button (1), enter a fax
number via the soft keyboard, then press the OK button.
(b) Press the Recipient Name button (2), enter a
recipient name via the soft keyboard, then press the OK button.
(c) Press the OK button (3).
3. Repeat Step 2 as required with the cc and Bcc buttons on
the Address tab.
4. Press the Subject button on the Address tab and use the
soft keyboard to enter the subject of your e-mail, then press the OK button.
C9800 MFP User’s Guide> 80
5. Touch the Message Text tab, press the Edit Message
button (1), enter your e-mail message via the soft keyboard and press the OK button.
1
C9800 MFP User’s Guide> 81
1
23457
6. Touch the Attachments tab.
(a) Press the File Name button (1) and enter a name for
your scanned file via the soft keyboard then press the OK button.
(b) Use the following features as required:
Resolution (2) (150, 200, 300, 400, 600dpi)
Color Mode (3) (Color, Grayscale, B/W)
File Format (4) (JPEG, PDF, TIFF)
Sides (5) (Single, Top/Top, Top/Bottom)
Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
URL Link (6) (On, Off)
Select Off to send the scanned image as an attachment. Select On to send the scanned image as a URL.
(c) To access advanced settings, press the Advanced
Settings button (7):
6
C9800 MFP User’s Guide> 82
(d) Select from the following features as required:
12 3 6
45
7
NO FEATURE OPTIONS DESCRIPTION
1 Original Size Auto, 5.5x8.5,
2 Original Type Mixed, Text, Photo Allows you to specify
3 Exposure -5 to +5 by 1 Allows you to select
4 Job Build OFF / ON Allows you to construct
5.5x8.5R, 8.5x11,
8.5x11R, 8.5x13,
8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4
Allows you to select the scanned document size.
the type of images on the document. This allows automatic (pre­set) optimization of image quality settings.
Brightness level and Contrast level.
a single copy job or scan job from multiple individual sheets or originals.
C9800 MFP User’s Guide> 83
NO FEATURE OPTIONS DESCRIPTION
5 Edge/Center
6 File
7Background
Erase
Compression Level
Removal
OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Center
Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Off, 1 to 10 by 1 Allows you to select
OFF, 1 to 10 by 1 Allows you to block out
Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes.
Allows you to block out a centred rectangular area of the document where spurious shadows and borders may arise when scanning bound originals (books, magazines) with the centre spread layout.
compression level.
the colour background of the image (assuming document has a colour background) - such that the background colour is not displayed.
7. Place the document to be scanned on the scanner unit
glass or ADF.
8. Press the START button.
C
ONFIRMING E-MAIL TRANSMISSION
You can check the transmission status of e-mails from:
> Job Log screen: Press the Job Log button to display this
screen.
> E-mail Log Report: To print this report, press the SETUP
button on the scanner unit control panel then press the Report button followed by the Print button associated with E-mail Log.
C9800 MFP User’s Guide> 84
N
ETWORK SEND MODE
The main steps in summary are:
(a) Press the SCAN TO NETWORK button.
(b) Press the FTP Server button (set by default).
(c) On the FTP Server tab, enter the FTP Server name.
(d) On the Attachments tab, define your attachment
properties, using the Advanced Settings features as required.
(e) Set your document on the scanner unit and press
START.
These steps are expanded below.
1. Press the SCAN TO NETWORK button to display the
Network Send Mode screen.
SCAN TO
FTP
1
2
3
2. Press the FTP Server button (1) (set by default) and enter
an FTP server name via one of the following buttons:
> Server List (2)
> Soft keyboard (3)
C9800 MFP User’s Guide> 85
Server List
1
(a) Touch on an FTP server name to select it.
(b) Press the OK button (1) to place the name in the FTP
Server Name box on the FTP Server tab.
C9800 MFP User’s Guide> 86
Soft Keyboard
Use the soft keyboard and respective buttons to enter the following host information:
1
2
3
4
(a) Basic Information tab: Server name (1), Path (2),
User Name (3), Password (4)
1
3
(b) Extensions tab: Port Number (1), Timeout (2),
Retries (3), Interval (4)
C9800 MFP User’s Guide> 87
2
4
1
2
3
4
5
(c) Proxy Information tab: Server Name (1), User Name
(2), Password (3), Port Number (4)
(d) Press the OK button (5) to enter the data and place
the name in the FTP Server Name box on the FTP Server tab.
C9800 MFP User’s Guide> 88
3. Touch the Attachments tab.
1
2345 6
(a) Press the File Name button (1) and enter a name for
your scanned file via the soft keyboard then press the OK button.
(b) Use the following features as required:
Resolution (2)(150, 200, 300, 400, 600dpi)
Color Mode (3)(Color, Grayscale, B/W)
File Format (4)(JPEG, PDF, TIFF)
Sides (5) (Single, Top/Top, Top/Bottom)
Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
(c) To access advanced settings, press the Advanced
Settings button (6):
C9800 MFP User’s Guide> 89
12 3 6
45
7
Select from the following features as required:
NO FEATURE OPTIONS DESCRIPTION
1 Original Size Auto, 5.5x8.5,
2 Original Type Mixed, Text, Photo Allows you to specify
3 Exposure -5 to +5 by 1 Allows you to select
4 Job Build OFF / ON Allows you to construct
5.5x8.5R, 8.5x11,
8.5x11R, 8.5x13,
8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4
Allows you to select the scanned document size.
the type of images on the document. This allows automatic (pre­set) optimization of image quality settings.
Brightness level and Contrast level.
a single copy job or scan job from multiple individual sheets or originals.
C9800 MFP User’s Guide> 90
NO FEATURE OPTIONS DESCRIPTION
5Edge/Center
6 File
7 Background
Erase
Compression Level
Removal
OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Center
Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Off, 1 to 10 by 1 Allows you to select
OFF, 1 to 10 by 1 Allows you to block out
Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes.
Allows you to block out a centred rectangular area of the document where spurious shadows and borders may arise when scanning bound originals (books, magazines) with the centre spread layout.
compression level.
the colour background of the image (assuming document has a colour background) - such that the background colour is not displayed.
4. Place the document to be scanned on the scanner unit
glass or ADF.
5. Press the START button.
C
ONFIRMING
FTP
TRANSMISSION
You can check FTP transmission status from:
> Job Log screen: Press the Job Log button to display this
screen.
> FTP Report: To print this report, press the SETUP button
on the scanner unit control panel then press the Report button followed by the Print button associated with FTP Report.
C9800 MFP User’s Guide> 91
R
EMOTE SCAN MODE
The main steps in summary are:
(a) Press the SCAN TO NETWORK button.
(b) Press the Remote Tool button.
(c) Set your document on the scanner unit.
(d) Press the On Line button.
(e) After the document has been scanned under control
of the remote PC, the status returns to Off Line automatically.
These steps are expanded below.
1. Press the SCAN TO NETWORK button to display the
Network Send Mode screen.
1
2
2. Press the Remote Tool button (1) to enter PC Remote
Scan mode in the Off Line status.
3. Set your document on the scanner unit.
4. Press the On Line button (2) and when the document has
been scanned from the client PC the status will return to Off Line automatically after a time-out. During On Line status, copying and scanning functions from the Scanner Unit control panel are disabled.
C9800 MFP User’s Guide> 92
M
AILBOX SEND MODE
In the context of this section, dealing with scan to mailbox and scan to hold queue functions, the following table summarises mailbox and hold queue properties.
PROPERTY MAILBOX HOLD QUEUE
Description Simple file server in the
Quantity As required. 1
Name allocated Yes No
Password control Yes No
Direct operations Create a new mailbox.
Remote operatio ns (by a PC on the network)
Remote operation tools Fiery Remote Scan
M
AILBOX SEND MODE
printer unit hard disk drive.
Delete a mailbox. Edit a password. Save a file in a mailbox. Delete a file in a mailbox.
Import a file to the PC. Delete a file.
MS Internet Explorer.
SCAN TO MAILBOX
The main steps in summary are:
(a) Press the SCAN TO MAILBOX button.
(b) Press the Mailbox button (set by default).
A print queue in the printer unit hard disk drive.
Save a file in the hold queue.
Preview a file. Import a file to PC. Edit a file. Print a file. Delete a file. Rename a file.
Fiery Command Work Station.
(c) On the Mailbox tab, enter the mailbox name.
(d) On the Attachments tab, define your attachment
properties, using the Advanced setting features as required.
(e) Set your document on the scanner unit.
(f) Press the START bu t t o n o n the Scanner Unit c o n t r o l
panel.
C9800 MFP User’s Guide> 93
These steps are expanded below.
1. Press the SCAN TO MAILBOX button to display the
Mailbox Send Mode screen.
1
2
3
4
2. Press the Mailbox button (1) (set by default).
3. On the Mailbox tab, enter the Mailbox name via one of the
following buttons:
> Mailbox List (2)
> Direct Search (3)
> New Mailbox (4)
C9800 MFP User’s Guide> 94
Mailbox List
21
(a) Press the Mailbox List button.
(b) Touch a mailbox name to select it.
(c) Press the OK button (1) to begin to enter the name
in the Mailbox Name box on the mailbox tab.
(d) To see a list of the files in the selected mailbox, press
the File List button (2).
(e) Enter the password for the selected mailbox on the
password authentication pop-up screen and press the OK button.
C9800 MFP User’s Guide> 95
Direct Search
1
(a) Press the Direct Search button.
(b) Use the soft keyboard to enter a mailbox name then
press the OK button (1).
(c) Use the soft keyboard to enter the associated
mailbox password button then press the OK button.
C9800 MFP User’s Guide> 96
New Mailbox
1
2
3
(a) Press the New Mailbox button.
(b) Press the Mailbox Name button (1), enter a name for
the new mailbox via the soft keyboard then press the OK button.
(c) Press the Password button (2), enter a password for
the new mailbox via the soft keyboard then press the OK button.
(d) Press the OK button (3).
4. If you wish to check the list of files already stored in your
selected mailbox, press the File List button, view the list then press the OK button.
C9800 MFP User’s Guide> 97
5. Touch the Attachments tab.
1
23 45
(a) Press the File Name button (1) and enter a name for
your scanned file via the soft keyboard then press the OK button.
(b) Use the following features as required:
Resolution (2) (150, 200, 300, 400, 600dpi)
Color Mode (3) (Color, Grayscale, B/W)
Sides (4) (Single, Top/Top, Top/Bottom)
Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
(c) To access advanced settings, press the Advanced
Settings button (5):
C9800 MFP User’s Guide> 98
12 3 6
45
7
Select from the following features as required:
NO FEATURE OPTIONS DESCRIPTION
1 Original Size Auto, 5.5x8.5,
2 Original Type Mixed, Text, Photo Allows you to specify
3 Exposure -5 to +5 by 1 Allows you to select
4 Job Build OFF / ON Allows you to construct
5.5x8.5R, 8.5x11,
8.5x11R, 8.5x13,
8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4
Allows you to select the scanned document size.
the type of images on the document. This allows automatic (pre­set) optimization of image quality settings.
Brightness level and Contrast level.
a single copy job or scan job from multiple individual sheets or originals.
C9800 MFP User’s Guide> 99
NO FEATURE OPTIONS DESCRIPTION
5Edge/Center
6 File
7 Background
Erase
Compression Level
Removal
OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Center
Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments
Off, 1 to 10 by 1 Allows you to select
OFF, 1 to 10 by 1 Allows you to block out
Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes.
Allows you to block out a centred rectangular area of the document where spurious shadows and borders may arise when scanning bound originals (books, magazines) with the centre spread layout.
compression level.
the colour background of the image (assuming document has a colour background) - such that the background colour is not displayed.
6. Place the document to be scanned on the scanner unit
glass or ADF.
7. Press the START button.
M
AILBOX SEND MODE
SCAN TO HOLD QUEUE
The main steps in summary are:
(a) Press the SCAN TO MAILBOX button.
(b) Press the Hold Queue button.
(c) On the Attachments tab, define your attachment
properties, using the Advanced setting features as required.
(d) Set your document on the scanner unit.
C9800 MFP User’s Guide> 100
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