OKI C3520 MFP, C3530 MFP User Guide

C3520 / C3530MFP

User’s Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://www.okiprintingsolutions.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency. (C3520MFP only)

This product complies with the requirements of the Council Directives 89/336/EEC (EMC), 73/23/EEC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Please note that Microsoft Windows XP was used to produce all screenshots in this manual. These screenshots may vary if you are using any other operating system, but the principle is the same.

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

EPRESENTATIVE

Oki Europe Limited (trading as OKI Printing Solutions)

EU/A

UTHORISED

Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom

For all sales, support and general enquiries contact your local distributor.

Emergency First Aid > 3

NVIRONMENTAL INFORMATION

Environmental Information > 4

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Importer to the EU/Authorised Representative . . . . . 3

Environmental Information. . . . . . . . . . . . . . . . . . . . . 4

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . 8

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

The Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . 14

Languages Supported: . . . . . . . . . . . . . . . . . . . . . . 16

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Installing MFP drivers and Utilities . . . . . . . . . . . . . . 17

Twain and Printer Drivers . . . . . . . . . . . . . . . . . . 17

Fax Printer driver (C3530MFP only) . . . . . . . . . . . 20

Hotkey Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . 20

MFP Setup tool. . . . . . . . . . . . . . . . . . . . . . . . . . 22

Scanner/copier Section . . . . . . . . . . . . . . . . . . . . . . 25

Printer section . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Paper recommendations . . . . . . . . . . . . . . . . . . . 26

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 27

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 28

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 29

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 34

Configuring your machine..... . . . . . . . . . . . . . . . . . . 36

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Fax Receiving (C3530MFP) . . . . . . . . . . . . . . . . . 36

Setting the Date Format . . . . . . . . . . . . . . . . . . . 36

Setting the Country Code (C3530MFP) . . . . . . . . . 37

Fax Sender ID (C3530MFP) . . . . . . . . . . . . . . . . . 38

Ring Response (C3530MFP) . . . . . . . . . . . . . . . . . 38

Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Logout operation . . . . . . . . . . . . . . . . . . . . . . . . 40

Operation Time-out . . . . . . . . . . . . . . . . . . . . . . 40

Contents > 5

The Scanner/Copier section . . . . . . . . . . . . . . . . . . . 41

Minimum Configuration Requirements. . . . . . . . . . 41

Internet Communication Features . . . . . . . . . . . . 41

Pre-Installation Information. . . . . . . . . . . . . . . . . 41

Menu Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Copy function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Scan/Scan to function . . . . . . . . . . . . . . . . . . . . . . . 47

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Fax function (C3530MFP). . . . . . . . . . . . . . . . . . . . . 49

Menu function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Loading Document(s) for copying . . . . . . . . . . . . . . . 58

Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Placing Document(s) in the ADF . . . . . . . . . . . . . . . . 59

Placing Document(s) on the Glass . . . . . . . . . . . . . . 60

2-sided printing (Windows only) . . . . . . . . . . . . . 61

Manual duplex printing using the cassette tray . . . 61

Manual duplex printing using the Multi Purpose

Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Printing on different media . . . . . . . . . . . . . . . . . 64

Setting other printing options . . . . . . . . . . . . . . . 65

Cancelling a print job . . . . . . . . . . . . . . . . . . . . . 66

Copy Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Scan to E-mail option. . . . . . . . . . . . . . . . . . . . . 69

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . 75

Scan to Network PC option. . . . . . . . . . . . . . . . . . 76

Scan to PC option. . . . . . . . . . . . . . . . . . . . . . . . 77

Fax Mode (C3530MFP) . . . . . . . . . . . . . . . . . . . . . . 80

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing a Fax Activity Report: . . . . . . . . . . . . . . . 88

Printing Transmission Reports: . . . . . . . . . . . . . . 88

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Replacing consumable items . . . . . . . . . . . . . . . . . . 89

Consumable order details . . . . . . . . . . . . . . . . . . . . 90

Toner cartridge replacement . . . . . . . . . . . . . . . . . . 91

Contents > 6

Image drum replacement . . . . . . . . . . . . . . . . . . . . 96

Transfer belt replacement . . . . . . . . . . . . . . . . . . . .100

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . .106

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

........the paper path in the ADF. . . . . . . . . . . . . .112

........the underside of the ADF . . . . . . . . . . . . . .112

........the paper weight area . . . . . . . . . . . . . . . .113

........the document glass . . . . . . . . . . . . . . . . . .113

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . .114

In the Scanner ADF section.... . . . . . . . . . . . . . . .114

In the Printer section.... . . . . . . . . . . . . . . . . . . .115

Fax problems (C3530MFP) . . . . . . . . . . . . . . . . . . . .123

Scan/copy problems . . . . . . . . . . . . . . . . . . . . . . . .125

Installing additional memory . . . . . . . . . . . . . . . . . 126

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . .126

Checking the Memory status . . . . . . . . . . . . . . . . . .131

Colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Factors that affect the appearance of prints . . . . . . . .132

Tips for printing in colour. . . . . . . . . . . . . . . . . . . . .134

Printing photographic images. . . . . . . . . . . . . . . .134

Printing from Microsoft Office applications . . . . . . .134

Printing specific colours (e.g. a company logo) . . .134

Adjusting the brightness or intensity of a print. . . .134

Accessing the colour matching options . . . . . . . . . . .135

Setting the colour matching options . . . . . . . . . . . . .135

Using the Colour Swatch feature. . . . . . . . . . . . . . . .137

Using the Colour Correct Utility . . . . . . . . . . . . . . . .138

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . 147

Contents > 7

OTES

, C

AUTIONS AND

NOTE: A note provides additional information to supplement the main text.

ARNINGS

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, Cautions and Warnings > 8

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It has been designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed, on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including email addresses, printers, ftp servers, facsimile machines, USB memory stick, or someone else's computer on the network.

Your MFP includes these features:

> ProQ2400 Multi-level technology produces subtle tones

and smooth gradations of colour to lend photographic quality to your documents.

> Hotkey utility - enables the MFP to receive one key touch

commands from a locally connected computer (“Pull Scan”).

> Printing:

Up to 12 pages per minute (ppm) (C3520MFP) or 16 ppm (C3530MFP) in full colour - for fast printing of high impact colour presentations and other documents.

Up to 16 ppm (C3520MFP) or 20 ppm (C3530MFP) at 300 dpi in black and white - for fast and efficient printing of all general purpose documents not requiring colour.

> Copying

Up to 12 copies per minute (cpm) (C3520MFP) or 16cpm (C3530MFP) at 300 dpi, in full colour - for fast copying.

Up to 6 cpm (C3520MFP) or 20 cpm(C3530MFP) at 300 dpi in black and white - for fast and efficient copying of all general purpose documents not requiring colour.

> 600 x 600dpi and 1200 x 600dpi (dots per inch) print

resolution for high quality image production.

> 600 x 600dpi x 2bit print resolution for high quality image

production showing the finest detail (ProQ2400).

Introduction > 9

> 300 x 300 (standard) and 600 x 600dpi (high) copy

resolution.

> Banner Printing (C3530MFP).

> Single Pass Colour Digital LED technology for high speed

processing of your printed pages.

> High speed USB 2.0 interface.

> 10Base-T and 100Base-TX network connection lets you

share this resource among users on your office network.

> “Ask Oki” (Windows only)– a user-friendly function that

provides a direct link from your printer driver screen (not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

> Scan to E-mail - Connected to an Ethernet network and a

SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to FTP - Allows you to send scanned documents to a

server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Scan to Fax (C3530MFP) - Allows you to send and receive

scanned documents to/from another facsimile machine.

> Scan to memory - Scan to USB memory.

> Digital Copying - An intuitive control panel, makes digital

copying fast and easy.

> Network/PC Printing - When connected to a Network, the

MFP is able to perform network or PC printing (available in “Scan-to” mode”).

Introduction > 10

> Multiple Pages Sending - With the Auto Document Feeder,

the MFP allows a stack of up to 50 page document(s) to be continuously scanned.

> Simplified Operator panel

> Address Book/Profiles Managing - This provides a

convenient way to manage all the e-mail addresses and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 100 e-mail addresses and several filing destinations to manage your document.

The following optional feature is available:

> C3530MFP only - 256MB additional memory, to allow the

printing of more complex pages.

Introduction > 11

MFP

OVERVIEW

RONT VIEW

1. Scanner bed. 6. Output stacker, face down. Standard

2. Automatic Document

Feeder (ADF) Unit.ADF Paper Tray. Max. 50 sheets A4 at 60 120g/m².

3. ADF Paper Tray. Max. 50 sheets A4 at 60 120g/m².

4. Document Cover. 9. USB Memory port

5. Operator Control Panel.

printed copy delivery point. Holds up to 150 sheets of 80g/m².

7. Standard paper tray with level indicator. Holds up to 250 sheets of 80g/m².

8. Multi purpose feeder tray (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also used for manual feeding of single sheets when required and Banner printing.

Introduction > 12

EAR VIEW

This view shows the connection panel and the rear output stacker.

LAN

TEST

TEL

LINE

12 3 546

1. USB connection. 5. IEC (CE22) AC power connection.

2. Local Area Network

connection.

3. Local Telephone handset connection.

4. Telephone line connection. 8. Rear paper stacker (closed).

When the rear paper stacker is folded down, paper exits through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

6. AC Power ON/OFF switch.

7. Automatic Document Feeder (ADF).

Introduction > 13

THE O

PERATOR PANEL

abcd@d Done

a b c d e f g h i j k l m n o p q r s t u v w x y z

1. Key Pad Used to enter numbers, upper-case/lower-case letters and

2. LEFT key When in switching Mode:

3. UP Key When setting up or in switching Mode:

4. DOWN Key When setting up or in switching Mode:

5. ENTER Key When switching Mode:

456 8a

symbols in the Entry Line.

Returns the display to the Function Selection screen or Scan Sub Function Selection screen from the Stand-by screen.

When Setting up:

Increments the value of the tree structure.

Moves the cursor UP.

Moves the cursor DOWN.

Used to confirm the Mode selected. Used to start Push Scan (If Push Scan is selected, the

Executing Push Scan screen appears).

When Setting up:

Decrements the value of the tree structure. Increments the value of the tree structure as the set value

is confirmed.

When entering PIN ID:

Used to confirm the PIN ID entered.

Introduction > 14

abcd@d Done

a b c d e f g h i j k l m n o p q r s t u v w x y z

6. RIGHT Key When in switching Mode: Used to confirm the Mode selected. Used to start Push Scan (If Push Scan is selected, the

Executing Push Scan screen appears).

When Setting up:

Decrements the value of the tree structure. Increments the value of the tree structure as the set value is

confirmed.

7. LCD display 128 x 64 dot.

8. START Key

(a = colour; b= monochrome)

9. STOP Key Stops the function being executed.

When entering PIN ID, used to confirm the PIN ID entered. Executes the function selected. Executes Copy. Executes Scan to E-mail/ USB Memory/ Server. Executes Fax Send. Executes Fax Manual Receive. Recovery from Error/Warning states. When pressed from the Screen Entry screen, confirms the

characters or functions selected.

Stops Copy. Stops Scan to E-mail/ Memory/ Server. Stops Fax Send. Cancels Print Job. Recover from Error/Warning states: Used to confirm error messages (when an error that does not

need recovery operation has occurred). Recovering from Error/Warning states. Forces a return to the Mode Selection screen from each

Stand-by screen (all settings shown on the Stand-by screen return to User Default values).

456 8a

Introduction > 15

ANGUAGES SUPPORTED

English German French

Italian Spanish Swedish

Norwegian Danish Dutch

Portuguese Greek Brazilian Portuguese

Russian Polish Turkish

Czech Hungarian Finnish

NOTES:

1. This list is not exhaustive or conclusive.

2. See the information enclosed with the product (the Panel

Language Setup utility) on the procedure for changing the language setting.

Introduction > 16

ETTING STARTED

NSTALLING

WAIN AND PRINTER DRIVERS

The TWAIN driver is used for "Pull Scanning", i.e. Initiating a scan from your PC via software. Compare this to "Push Scanning" where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your PC.

There are two different ways of installing the TWAIN and printer drivers:

1. Plugging the printer in first and performing a "Plug and

2. Not plugging the printer in yet, but running the Oki driver

MFP

DRIVERS AND UTILITIES

NOTE: You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

play" type of installation. In this case you must install the TWAIN driver first.

installer program from the CD-ROM. This installs the TWAIN (scanner printer driver) and printer drivers. Once the printer is switched on and plugged in, the installation is complete.

Plug and play installation

The MFP is a "dual device" - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install 2 different drivers; the TWAIN (scanner printer) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the Printer.

3. Insert the Drivers & Utilities CD.

Getting Started > 17

If CD autoboots, cancel the dialogue.

The ‘New Hardware Found' dialogue will appear on the screen.

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install Twain driver first

Getting Started > 18

5. Next install the Printer driver

Getting Started > 19

FAX P

RINTER DRIVER

The Fax Printer Driver allows you to send faxes directly from your computer without printing the document first.

Windows XP has built-in fax support - you can use your computer's modem to send faxes directly from your computer.

With Oki's fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

Installing the fax printer driver

This is installed as part of the Oki driver installer wizard.

OTKEY UTILITY

The Hotkey utility enables the MFP to receive one key touch commands from a locally connected computer (“Pull Scan”).

Installation of the Hotkey utility is optional and can be found on the Driver/Utilities CD under the Utilities folder.

Information on using the Hotkey utility can be found in “Scan to

PC option.” on page 77.

Setting up the Hotkey Utility

1. Install the Hotkey utility from the CD:

(C3530MFP

ONLY

)

Set-up will place a “Hotkey” icon on your desktop.

2. Double-click this icon to open the Hotkey console.

Getting Started > 20

3. Select Settings. The following screen will appear.

2 3

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Hotkey console (para. 2 above).

Getting Started > 21

MFP S

ETUP TOOL

Installation of the MFP setup utility is optional and can be found on the Driver/Utilities CD under the Utilities folder.

The setup program does not automatically place an icon on your desktop. If you wish, you can drag and drop this icon on to your desktop for ease of future use.

The MFP setup tool can discover C3520/C3530MFP devices over USB or network connections. This only detects Oki C3520/ C3530MFP devices.

There are 6 main functions included in this software;

> MFP Settings

> Colour Adjustment

> Address Book Manager

> Phone Book Manager

> Profile Manager

> PIN Manager.

Each of these functions is described below.

Getting Started > 22

1. MFP Settings: Allows you to change most of the same settings as you'd see on the MFP's operator panel, on a locally connected PC.

The settings include an Admin. menu. This is password protected and hidden by default. To enable the Admin menu, select: Setting>MFP Setting>Display > Administrator menu and enter the MFP's password.

2. Colour Adjustment: Changes the Hue and Saturation of the MFP's copy function. It doesn't affect the print or scan colour.

3. Address Book Manager: Adds names, email addresses, assign them to IDs (for scan to email feature of MFP)

> Arrange people into groups.

> Import and export settings to CSV files.

> Import settings from other Oki MFP devices.

Getting Started > 23

4. Phone Book Manager (C3530MFP only):

For managing people and fax numbers (for "scan to fax" feature of MFP). Add names, fax numbers, assign them to speed dial numbers.

> Arrange people into groups.

> Import and export settings to CSV files.

> Import settings from other Oki MFP devices.

5. Profile Manager: A profile is a set of saved settings for

scanning to a networked PC. A profile consists of the following:

> Details for connecting to the networked PC (protocol,

port, user name, password etc)

> Paper size

> File format to scan to (PDF, TIFF, JPEG) and format

settings such as resolution, compression

> Import and export settings to CSV files

> Import settings from other Oki MFP devices

Getting Started > 24

6. PIN Manager: The MFP can have access control switched on the front panel. If this is the case, a PIN (Personal Identification Number) is required to use the MFP. The PIN Manager creates PIN numbers and assigns them rights such as whether they can copy, print, scan to email, scan to network PC or fax.

> Import and export settings to CSV files.

> Import settings from other Oki MFP devices.

CANNER/COPIER SECTION

The MFP can scan/copy/send document(s) either using the ADF (Automatic Document Feeder) or manually on the glass.

If you wish to scan/copy/send multiple pages, use the ADF. The ADF can hold up to 50 pages at one time.

If you wish to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, use the glass.

An instant single copy, in monochrome (8a) or colour (8b), can be made by pressing the appropriate button on the operator panel.

Getting Started > 25

RINTER SECTION

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

> Arjo Wiggins Conqueror Colour Solutions 90g/m²;

> Colour Copy by Mondi.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

> Avery White Laser Label types 7162, 7664, 7666 (A4), or

5161 (Letter);

Business cards recommended are produced by Oki (Order No. 09002985).

Getting Started > 26

ASSETTE TRAY

The Cassette Tray can handle paper weights of 64g/m² to 176g/ m². The Cassette Tray is ideal for printing A4 documents of more than 1 page in length.

SIZE DIMENSIONS WEIGHT (G/M²)

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

Light 64-74g/m² Medium75-90g/m² Heavy 91-120g/m²

If you have identical paper stock loaded in the multi purpose tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 75g/m² to 203g/m². For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm (banner printing - C3530MFP only).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

When using the Multi Purpose Tray, feed each sheet of paper or envelope one-by-one, rather than stacking them. This helps to avoid paper jams.

Watermarked or headed paper should be loaded print side up and top edge into the printer.

Getting Started > 27

C3520

SIZE DIMENSIONS WEIGHT (G/M²)

Light: 64-74g/m² Medium: 75-90g/m² Heavy: 91-120g/m² Ultra

heavy: 121-176g/m²

C3530

SIZE DIMENSIONS WEIGHT (G/M²)

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm Custom sizes 216 x 356mm COM-9 Envelope 98.4 x 225.4mm COM-10 Envelope 104.7 x 241.3mm Monarch Envelope 98.4 x 190.5mm C5 162 x 229mm

Light: 64-74g/m² Medium: 75-90g/m² Heavy: 91-120g/m² Ultra

heavy: 121-176g/m²

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

Getting Started > 28

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 10 sheets of 80g/m² standard paper and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 120g/m².

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray from the machine.

Getting Started > 29

2. Fan the paper to be loaded at the edges (a) and in the middle (b) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (c).

3. Load the tray with paper.

Use the level indicators (a and b) as a guide. For letter headed paper load face down with top edge towards the front of the printer.

Getting Started > 30

4. Adjust the rear stopper (a) and paper guides (b) to the

size of paper being used. A6 paper uses area (c).

5. If you are using A6 paper, re-position the rear paper guide to the front slot.

Getting Started > 31

6. Close the cassette tray gently.

NOTE: To prevent paper jams:

> Do not leave space between the paper and the guides

and rear stopper.

> Do not overfill the paper tray. Capacity depends on the

type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same

time.

> Do not pull the paper tray out during printing.

> Close the paper tray gently.

7. For face down printing, make sure the face up (rear) stacker is closed (the paper exits from the top of the printer). Stacking capacity is approximately 150 sheets, depending on paper weight.

Getting Started > 32

8. For face up printing, make sure the face up (rear) stacker (1) is open and the paper support (2) is extended. Paper is stacked in reverse order and tray capacity is approximately 10 sheets, depending on paper weight.

9. Always use the face up (rear) Stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting Started > 33

ULTI PURPOSE TRAY

The Multipurpose tray is used for printing on media such as envelopes, non-standard media, A5, A6, and heavyweight paper (see “Multi purpose tray” on page 27).

1. Open the multi purpose tray.

2. Adjust the Paper Guides (a) to the size of paper you are

going to print on, using the markings on the Paper Platform.

Getting Started > 34

3. Position a sheet of paper on the Paper Platform so that it is gripped in place.

> Load your chosen media one sheet at a time.

> When printing on headed paper load the paper into the

Multi Purpose Tray with pre-printed side up and top edge into the printer.

> An envelope should be loaded face up with top edge to

the left and short edge facing into the printer.

Set the correct paper size for the multi purpose tray in the Media Menu.

Getting Started > 35

ONFIGURING YOUR MACHINE

ENERAL

Before using this MFP, a few basic settings have to be carried out.

Ensure that you have the relevant permission/PIN numbers before commencing.

The Factory set default passwords/PIN are:

Administrator aaaaaa

PIN 000000

Network (web page) last 6 figures of MAC address

FAX R

ECEIVING

This MFP’s fax will automatically answer the telephone after the Ring Response delay. For information on setting this, see “Ring

Response (C3530MFP)” on page 38.

ETTING THE DATE FORMAT

The Date format can be set up by accessing the set up screen as follows:

1. Using the Up or Down arrow keys, select the Menu function.

2. Using the Right arrow key, select the Admin Setup.

(C3530MFP)

....

3. Enter a password if prompted.

4. Select System Setup, then Date Format.

5. Select the format you require. Formats available are:

mm/dd/yyyy

dd/mm/yyyy

yyyy/mm/dd

(where "mm" = month, "dd" = day, "yyyy" = year)

Configuring your machine.... > 36

Entering numbers

Numbers are entered using the Ten Key pad.

When a number is entered, the numbers currently displayed for "month," "day," "hour," and "minute" are cleared and the number just entered is displayed as the first digit. When another number is entered, the number first number entered moves to the left, and so on.

Confirming the time

To confirm the time entered, press the Enter key.

Cancelling the set time

To cancel the time setting press the left key when the cursor is over "month," "date," or "year," whichever is located at far left of the second line.

ETTING THE COUNTRY CODE

Set your Country code as follows:

1. From the Function screen select Menu.

2. Using the Down arrow key scroll to Admin Setup.

3. Press Enter.

(At this point you will need the Administrators’ password)

4. Enter the admin. password using the Ten Key Pad.

(C3530MFP)

Press Done to complete.

5. Using the Down arrow key scroll to Fax Setup. Press Enter.

6. Using the Down arrow key scroll to Basic Setup. Press Enter.

7. Using the Down arrow key scroll to Country Code. Press Enter.

8. Select the Country in which the MFP is situated. Press Enter.

9. Use Left arrow key to return to Function screen.

Configuring your machine.... > 37

FAX S

ENDER

ID (C3530MFP)

Set your Fax ID as follows:

1. From the Function screen select Menu.

2. Using the Down arrow key scroll to Admin Setup.

3. Press Enter.

At this point you will need the Administrators’ password)

4. Enter the admin. password using the Ten Key Pad. Press Done to complete.

5. Using the Down arrow key scroll to Fax Setup. Press Enter.

6. Using the Down arrow key scroll to Basic Setup. Press Enter.

7. Using the Down arrow key scroll to Sender ID. Press Enter.

8. Enter your Sender ID (as required) using the Ten Key Pad. Press Done to complete.

9. Use Left arrow key to return to Function screen.

ING RESPONSE

The fax facility of this MFP will automatically answer the incoming ringtone after the delay period set by the ring response

The factory default for ring response is 1 ring. This can be set up to 20 seconds in the Admin Menu as follows (you will need to have administrator rights to alter this setting):

1. In the top level screen, scroll down to Menu and select using the Enter key.

2. In the drop down menu, scroll down to the Admin Menu and select using the Enter key. Enter the password

(C3530MFP)

3. In the drop down menu, scroll down to Fax Setup and select using the Enter key.

4. In the drop down menu, scroll down to Basic Setup and

select using the Enter key.

Configuring your machine.... > 38

5. In the drop down menu, scroll down to the Ring Response and select using the Enter key.

6. In the drop down menu, scroll down to the response time required and select using the Enter key.

7. Using the Left arrow key, return to the top level menu.

CCESS CONTROL

The operation and functionality of this machine can be limited to authorised personnel only by the simple introduction of a 4-9 digit PIN (Personal Identification Number). This is known as Access Control. The greater the number of digits in the PIN - the more secure it is.

Enable/Disable Access Control

> Access Control Enable/Disable is switched in Menu

>Admin Setup>System Setup>Access Control.

Enabling Access control

> With Access Control set to Enable, the display reverts to

the System Setup screen immediately following the setting change. If one of the functions such as Print, Fax Send or PC Scan is running however, the display will only revert to the System Setup screen when the task has been completed.

Entering PIN ID

> With Access Control Enabled, entering a PIN ID is

required to enable setting up various utilities.

> Enter the PIN ID via the Ten Key pad.

> A valid PIN ID consists of 4 to 9 digits.

> The numbers entered are not displayed on the Enter PIN

ID screen, being replaced by '*'.

> The PIN ID entered can be confirmed by either the Start

button or the Enter key.

> The MFP supports the following 2 kinds of PIN ID.

Configuring your machine.... > 39

Administrator PIN ID

This is the PIN ID for the system administrator(s).

If a PIN ID is registered as an administrator, the Admin password entry screen is displayed, and, when an Admin password is entered, it will be authenticated as an administrator.

User PIN ID

This is PIN ID for general users.

If a PIN ID is registered as a general user, the function selection screen is displayed, also after PIN ID entry the function selection screen is displayed.

Invalid PIN ID

If the PIN number entered is invalid, Incorrect Password is displayed for 3 seconds and the display reverts to the Enter PIN ID screen.

OGOUT OPERATION

If Logout is selected or an Operation Time-out occurs, the display reverts to the Enter PIN ID screen.

Logout by user

With Access Control enabled, Logout options are displayed in the Menu on the Mode Selection screen.

When the cursor is moved to Logout and the Enter key is pressed, the display reverts to the Confirm Logout screen.

If Yes is selected with the Enter key on the Confirm Logout screen, the display reverts to the Enter PIN ID screen.

PERATION TIME-OUT

> When the MFP operation panel is left inactive for a

prescribed length of time (Operation Time-out), the display automatically reverts to the Idle screen if Access Control is disabled.

> If an error state occurs, Operation Time-out is disabled.

Configuring your machine.... > 40

> After Operation Time-out, the display automatically

reverts to the Enter PIN ID screen if Access Control is enabled.

> The length of the Operation Time-out depends on the

setting in Menu Mode>Admin Setup >System Setup > Return to Stand-by Time.

THE S

CANNER/COPIER SECTION

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

To send Faxes: (C3530MFP)

> A PSTN telephone line connection.

To send e-mails:

> TCP/IP network.

> A SMTP and an optional POP3 server.

> Default “From” Address (this MFP’s Address).

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment.

> Windows 2000, Windows XP, HTTP or FTP server.

NTERNET COMMUNICATION FEATURES

PRE-I

NSTALLATION INFORMATION

The MFP has to be set up properly on your network to perform scan to e-mail and other functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set:

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask:. . .

Configuring your machine.... > 41

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Explanation:

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server.

NOTE: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/ IP, subnet mask, gateway, and DNS information. This information will be given automatically.

2. IP Address:

This is the Internet Protocol (IP) address assigned to your machine by your network administrator.

NOTE: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. The System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. Subnet Mask:

This is the net mask address assigned by your network administrator.

Configuring your machine.... > 42

4. Gateway IP:

This is the gateway IP address assigned by your network administrator.

5. SMTP Server:

NOTE: SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

This is the IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

NOTE: DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23

This is the IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication,

before sending e-mails from the machine.

NOTE: POP3: Post Office Protocol3 is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

Configuring your machine.... > 43

Scan to E-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients via the internet.

Setting up a Server

This section explains setting up a server.

1. Using the Up or Down arrow keys, scroll to the Menu function and select it using the Right arrow key.

2. Using the Down arrow key, scroll to Admin Setup and select by pressing the Enter or Right arrow key.

3. Using the Down arrow key, scroll to Network Setup and select by pressing the Enter or Right arrow key.

4. Then, again using the Down arrow key, scroll to Network and select by pressing the Enter or Right arrow key.

5. From the drop down menu, select IP Address by pressing the Enter or Right arrow key.

IP Address Entry screen

On the IP Address Entry screen, the first field is highlighted (the 3-digit value on the far left of four fields - each separated with ".") and the cursor is located over the first digit.

Moving between the fields

To move between the fields, use the Left and Right arrow keys.

6. Enter your IP address.

Entering numbers

Numbers are entered using the Ten Key pad

Configuring your machine.... > 44

When a number is entered from the Ten Key pad, the number currently displayed is cleared and the number just entered is displayed as the first digit. When another number is entered, the number in the first digit moves to the next, and so on.

7. To confirm, press the Enter key.

Cancelling the IP address

To cancel the IP address, move the cursor to the first field and then press the Left arrow key.

Configuring your machine.... > 45

ENU STRUCTURE

OPY FUNCTION

This is the default mode on Power up, with Access Control disabled. Use the Down arrow key to select other functions and Enter to select an option.

Default option (if relevant) is highlighted

LEVEL 2 DESCRIPTION OPTIONS

Copies: Number of copies required (default 1) 1 to 99

100% Reduce/enlarge copy Leg/Let

A4/B5 Fit to page 100%

A4 Printer section paper size Legal, Letter, A4, A5,

Mixed Resolution Mixed, Photo, HiRes.

Density: 0 Density of print -3 to +3

Tray1 Selects cassette Tray or Manual feeder Tray 1,

Collate: Sets collate function on or off ON,OFF

1in1 Selects how many prints per page (n-

E.E: Edge erase: This sets the peripheral

M.S-R: This sets the amount to shift the

M.S-B: This sets the amount to shift the

up)

areas of the document to block out.

document image to the right.

document up.

Mixed HiRes. Photo

M/feeder

1in1, 2in1, 4in1 (Horizontal), 4in1 (Vertical)

0, 6, 13, 19, 25mm

Menu Structure > 46

CAN/SCAN TO FUNCTION

Use the Down arrow key to select this function and Enter to select option.

MAIL

NOTE: The MFP must be connected to a telephone line to enable Scan to Email to be set up.

LEVEL 2 DESCRIPTION OPTIONS

Check Address

Reply to: Choose Email “Reply to” Address Book:

Screen Entry: Number: LDAP: Name Address: Method: AND/OR

Destination Choose Address from: Address Book:

Screen Entry: Number: LDAP: Name Address: Method: AND/OR

Subject Choose subject from: Subject List

Screen Entry

File Name A file name should be entered for the

Density Select density by entering a number in

scanned images. This file name can be entered in Key

Pad Mode. Up to 64 characters can be entered as

text, except for the following; \ / : * ? " < > |

the range -3 to +3 7

Menu Structure > 47

N/A

LEVEL 2 DESCRIPTION OPTIONS

Document size

ETWORK

Select document size A4

Letter Legal

NOTE: The MFP must be connected to a Network server to enable Scan to Network PC to be set up.

LEVEL 2 DESCRIPTION OPTIONS

Profile

LEVEL 2 DESCRIPTION OPTIONS

Email Scan to Email and save file

Folder Scan to PC based folder

Application Scan to Application1

Fax Scan to Facsimile and save file

Menu Structure > 48

FAX

FUNCTION

(C3530MFP)

LEVEL 2 DESCRIPTION OPTIONS

Check Dest.

Fax. no

Phone book

Standard Select the transmission resolution Standard

Fine Extra Fine Photo

Density Select density by entering a number in

A4 Select document size A4

Delayed time

ENU FUNCTION

the range -3 to +3

Select transmission time dd/mm/yy

Letter Legal

hh:mm

LEVEL 2 ITEM DESCRIPTION/OPTION

View Information

Print count Color pages Displays the number of colour

Monochrome pages Displays the number of mono pages

pages printed

printed

Tray 1 Displays the number of pages

Manual Feeder Displays the number of pages

Scan Count Total pages self explanatory

Pages scanned self explanatory

Total ADF Pages self explanatory

Menu Structure > 49

printed from the paper cassette tray

printed via the Manual paper tray

LEVEL 2 ITEM DESCRIPTION/OPTION

ADF pages scanned self explanatory

Fax count

(C3530MFP

only)

Supplies life Cyan Drum self explanatory

Network IP Address

Pages Sent self explanatory

Pages Received self explanatory

Sending Times self explanatory

Receiving Times self explanatory

Magenta Drum self explanatory

Yellow Drum self explanatory

Black Drum self explanatory

Belt self explanatory

Fuser self explanatory

Cyan Toner self explanatory

Magenta Toner self explanatory

Yellow Toner self explanatory

Black Toner self explanatory

Subnet Mask

Gateway Address

MAC Address

NIC Program Version

NIC Default Version

System Serial No.

Asset No.

CU Version

PU Version

Scanner Version

Menu Structure > 50

LEVEL 2 ITEM DESCRIPTION/OPTION

Fax Version

Tota l M e m o r y

Flash Memory

Print Information

Configuration Execute Prints out a report of the machine’s

Network

Information

Demo Page DEMO1 - Execute Prints a Demonstration page

MFP Usage

report

Supplies

Status Report

Execute Prints out a report of the Network

Execute - Copies (set) Prints a full report of the machine

Execute Prints a report of the status of all

configuration

usage

consumables

Menu Structure > 51

LEVEL 2 ITEM DESCRIPTION/OPTION

Admin Setup

System Setup

Network Setup

Printer Setup

Media Check

Mono-Print Speed

X Dimension Y Dimension

Network

Copies

Access control - Enable/Disable Power save Time - 5/15/30/60/240

Return to Stand-by Time - 20/40/

Default Mode - Copy/Scan/Fax Unit of Measure - inch/millimetre Date Format - mm/dd/yyyy,

dd/mm/yyyy, yyyy/mm/dd Report Full Print - On/Off Panel Contrast - 0

TCP/IP Enable/

IP Address Set Auto/

IP Address Subnet Mask Gateway Address DNS Server Primary DNS Server Second. Web Enable/

SNMP Enable/

Hub Link Setting Auto

Factory Defaults Execute

1 - 999 Enable/Disable Auto/Color speed/Normal Speed

210 millimetre 297 millimetre

minutes

60/120/180 seconds

Disable

Manual

Disable

Negotiate

/100 Base ~TX Full/ 100 Base TX Half/ 10 Base -T Full/10 Base - T Half

Menu Structure > 52

LEVEL 2 ITEM DESCRIPTION/OPTION

Scanner Setup

Job Build Scanning

Email Setup

Mail Server Setup

SMTP Server

SMTP Port

POP3 Server

POP3 Port

Authentication

Method

Password

LDAP Server Setup

Server Settings

Attributes

Authentication

Fax Setup (C3530MFP)

Clock Adjustment

Basic Setup

- On/Off Add “To” Address - On/Off Default File Name <enter> Subject List Default From <enter> Separation Limit 1/3/5/10/

Auto Trans. Report On/Off

No/SMTP/POP3 <enter> <enter>

LDAP Server <enter> Port Number <enter> Timeout <enter> Max. Entries <enter> Search Root <enter> Name1 Name2 Name3 Mail Address Additional Filter MethodAnonymous/Simple

User ID <enter>, Password<enter> (advance with right arrow key)

Service bit On/Off Country Code numerous -

Local Phone No. <enter> Sender ID <enter> Auto Trans. Report On/Off Time/Date Print A/R Full Print

30mB/No

limit

select yours!

Menu Structure > 53

LEVEL 2 ITEM DESCRIPTION/OPTION

Basic Setup Tone for echo

H/Modem Rate Attenuator

Printer Menu

Fax Line Setup

Memory Setup

Receive buffer size Change Password Settings

Scanner Counter Clear

Ring Response 1 ring/ 5/10/

Monitor Control Speaker Volume Off/Low/

Redial tries <enter>

Redial interval <enter>

Dial Tone Detection On/Off Busy Tone Detection On/Off MF(Tone)/DP(Pulse) DP/MF Pulse Dial rate 10/20 pps Pulse Make rate 33/39/40% Calling Timer 60 Secs

Auto/0.5/1/2/4/8 megabyte Select “New password” and enter Reset Settings Execute Save Settings Execute Pages Scanned Execute ADF Pages Scanned Execute

15/20 seconds

Middle/High

(max 99)

(max 9 mins.)

Tra y Configuration

Manual feed Tray 1 Config

Menu Structure > 54

ON/OFF Paper Size - A4/A5/A6/B5/Legal

14/Legal 13.5/Legal 13/Letter/ Executive/Custom

Media Type - Plain/Letterhead/

Bond/Recycled/Rough/Glossy

Media Weight - Light/Medium/

Heavy

LEVEL 2 ITEM DESCRIPTION/OPTION

Tra y

Configuration

Manual Feeder Config Paper Size - A4/A5/A6/B5/Legal

14/Legal 13.5/Legal 13/Letter/ Executive/Custom/Com-9 Envelope/Com-10 Envelope/ Monarch Envelope/DL Envelope/C5 Envelope

Media Type - Plain/Letterhead/

Labels/Bond/Recycled/Card Stock/Rough/Glossy

Media Weight - Medium/Heavy/

Ultra Heavy

Printer Adjust Manual Timeout

Wait Timeout

Low Toner Jam Recovery Paper Black Setting Paper Colour Setting SMR Setting BG Setting

Print Position

Adjust

Drum

Cleaning

X Adjust Y Adjust

Off/30/60/120/180/240/300 secs. Off/5/10/20/30/40/50/60/90/120/

150/180/210/240/270/300 secs.

Continues/Stop On/Off

0 0 0 0

0.00 millimetre

On/Off

Menu Structure > 55

LEVEL 2 ITEM DESCRIPTION/OPTION

Copy Menu Copies

Reduce/Enlarge

Mode

Density Input Tray Collate N-up Edge Erase Margin Shift Right Margin Shift Bottom

1-99 Leg->Let A4->B5 Fit to Page

100%

B5->A4 Let->Leg A5->A4

Mixed

Photo HRes Mixed HRes Photo

-3/-2/-1/0/+1/+2/+3 Tray1/Manual Feeder On/Off

1in1/2in1/4in1(Hor.)/4in1(Ver.) 0/6/13/19/25 0/6/13/19/25 0/6/13/19/25

Menu Structure > 56

LEVEL 2 ITEM DESCRIPTION/OPTION

Scanner Menu

Scan to Email

Document size

Color Format

B/W Format

Density

-3/-2/-1/0/+1/+2/+3 A4/Letter/Legal File Format - PDF/TIFF/JPEG Compression Rate - Low/Medium/

Resolution - 100/150/200/300 dpi Grayscale - On/Off File Format - PDF/TIFF Compression Rate - G3/G4 Raw Resolution - 100/150/200/300 dpi

High

Address Book Scan to USB Memory

Density

Document size

Color Format

B/W Format

Default Filename

Fax Menu (C3530MFP only)

Calibration Auto Density Mode

System Shutdown

Mode Density Document size Phone book

Adjust Density Adjust Registration Cyan Reg. Fine Adjust Magenta Reg. Fine

Adjust Yellow Reg. Fine

Adjust

Executes shutdown procedure

Email Address/Group Address

-3/-2/-1/0/+1/+2/+3 A4/Letter/Legal File Format - PDF/TIFF/JPEG Compression Rate - Low/Medium/

High Resolution - 100/150/200/300 dpi Grayscale - On/Off File Format - PDF/TIFF Compression Rate - G3/G4 Raw Resolution - 100/150/200/300 dpi

Standard/Fine/Extra Fine/Photo

-3/-2/-1/0/+1/+2/+3 A4/Letter/Legal Speed Dial/Group Dial

Auto/Manual Execute Execute 0

Execute

Menu Structure > 57

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use.

NOTE: If Access Control has been enabled, you will first have to enter your Password/PIN

OADING DOCUMENT(S) FOR COPYING

The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

SING THE

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 4.5 x 5.5 inches

> Document(s) can range in weight from 16 to 28 lbs (60 -

ADF

(114.3 x 139.7mm) to 8.5 x 14 inches (215.9 x

355.6mm).

120 gsm - (0.002" to 0.006" sheet thickness).

> Document(s) should be square or rectangular and in good

condition (not fragile or worn).

> Document(s) should be free of curl, wrinkle, tears, wet

ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper

sticky notes.

Operation > 58

> Keep the glass clean and without any documents left on it.

NOTE: To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

LACING DOCUMENT(S) IN THE

ADF

1. Make sure document(s) are free of staples, paper clips

and not torn.

2. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

3. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

4. Adjust the Paper Guides to centre the document in the ADF (these guides interact.

Operation > 59

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the

glass and align it to the upper-left corner.

This is test text

to demonst

face-down text

rate

3. Close the document cover.

Operation > 60

SIDED PRINTING

To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer twice. You can carry out 2-sided printing using the Cassette Tray or the Multi Purpose Tray.

2-sided Printing is supported on Windows operating systems only.

ANUAL DUPLEX PRINTING USING THE CASSETTE TRAY

1. Ensure that there is enough paper in the cassette tray to

carry out the print job.

2. Select File -> Print and click the Properties button. In the 2-sided printing drop down menu, select either “Long Edge” or “Short Edge” according to your printing preferences. If you require further information, click the Duplex Help button. Then, Click the Print button.

INDOWS ONLY

)

Operation > 61

3. Every second page of your document is printed first. When this is complete, a message appears on the printer display, prompting you to:

Print/Install paper/Tray 1/Duplex request/Press START button

4. Open the Cassette Tray.

5. Take the printed paper from the Output Stacker and place

it in the Cassette Tray with the printed side facing UP and the bottom of the page facing into the printer.

180°

6. Close the Cassette Tray and press the START button as requested on the printer display.

The message window should disappear from your screen and the document finishes printing the remaining pages of your document.

Operation > 62

ANUAL DUPLEX PRINTING USING THE MULTI PURPOSE TRAY

NOTE: When using the Multi Purpose Tray, feed pages one sheet at a time.

1. Position the paper guides on the Multi Purpose Tray according to the paper size.

2. Place paper one sheet at a time in the Multi Purpose Tray. The paper is automatically gripped in position.

3. Select File -> Print to display the Print dialog box.

4. Click the Properties button. On the 2-sided printing drop

down menu, select either “Long Edge” or “Short Edge” according to your printing preferences. If you require further information, click the Duplex Help button

5. When every second page has printed, take the paper from the output stacker.

6. Set the paper, one page at a time, in the Multi Purpose Tray with the printed side facing DOWN and the bottom of the page facing into the printer. Ensure that the paper is gripped in place.

7. Press the START button. The remaining pages of your document print on the blank side of the paper.

Operation > 63

RINTING ON DIFFERENT MEDIA

This section describes how to print on material other than normal A4 paper.

Printing on legal paper

When printing on legal paper you need to change the media settings for the printer software to get the best results.

You can either set a default driver for each type of media or you can change the print media settings through your Windows printer properties or Mac Print options any time you print on different media.

Printing on envelopes

NOTE: Do not use envelopes with clear windows. Use paper envelopes only.

1. In either the cassette tray or the Multi Purpose Tray, adjust the paper guides using the indicators marked on the printer.

2. Place your envelopes in the tray, face up with the short edge facing into the printer and the flap to the right. Do not add more than 10 envelopes at a time.

3. From your operating system, access the print media menu and select your envelope size.

4. Print in the usual manner for your operating system software.

Operation > 64

ETTING OTHER PRINTING OPTIONS

This sections briefly describes how to set printing options for your particular print job.

Fit to page printing

You can choose to print your document on larger or smaller sized paper depending on the size of print media available to you.

1. Insert paper in the Cassette Tray or Multi Purpose Tray in the usual manner.

2. Select File -> Print and click the Properties button. Then click the Paper Feed Options button. Under Fit to Page, select the page size from the Conversion drop down list.

Printing multiple pages to one sheet

In Windows, open the Printing Preferences Setup Tab. Under Finishing Mode, select the number of document pages that you want to print per sheet of paper from the drop down list.

Printing color documents in black and white

You can save both time and toner by printing color documents in black and white. Access the Color tab in printing properties and select the “Monochrome” option in Windows or the Grayscale option in Mac before printing your document.

Operation > 65

ANCELLING A PRINT JOB

You can cancel a print job from your software application, from the print queue or by using the STOP button on your printer.

PRINTING STATE HOW TO CANCEL

Document has not started printing

Document is waiting in a print queue

Document has started printing

OPY MODE

Try to cancel printing job within software application

Delete print job from Print Queue. You can access the print queue from the System Tray in Windows or the Print Center Queue in Mac.

Press the STOP button on your printer. Any pages that are already moving through the printer will be printed. You will need to press STOP for each print job you wish to stop.

You can make a single copy of a document, either from the ADF or from on the glass by pressing the mono or colour button on the operator panel.

ETTING UP

1. Press enter button

2. Select required parameter with Down arrow key and press Enter.

3. Using up or down arrow keys, select value and press Enter.

Options are (factory default settings in bold text):

Copies: Select number of copies in the range 1 - 99.

Reduce/enlarge: Select from a pre-determined figure:

A4>A5 (70%), Leg>Let (78%), Fit to page (98%), 100%, B5>A4 (115%), Let>Leg (127%), A5>A4 (141%), or set to a percentage in increments of 1% by using the Custom (25%~400%) setting.

Paper Size: Select from: Legal, Letter, A4, A5, B5.

Image Quality: Select from Mixed, Photo, HiRes. Mixed,

HiRes. Photo.

Operation > 66

Density: Sets scan density - -3, -2, -1, 0, +1, +2, +3

Input tray: Select which paper tray you are using, Tray 1, Manual Feeder.

Collate: Select from ON, OFF

N-up: Sets the number of images on a page.

NOTE: N-up can only be changed from 1in1 if paper size is set to A4 or Letter and documents are scanned from the ADF. Collate always defaults to “OFF”, Reduce/enlarge to “100%”, Edge erase to “0mm (0.001in)” and Margin shift-Right/Bottom to 0 mm (0.00in).

Select from: 1in1, 2in1, 4in1 (horizontal), 4in1 (vertical).

Edge erase: This sets the peripheral areas of the

document to block out.

NOTE: The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup - Unit of Measure in Menu Mode. If Edge Erase is set to other than "0 mm" or "0.00 in," Reduce/Enlarge always defaults to "100%," N-up to "1in1," and Margin Shift-Right/Bottom to "0 mm (0.00 in)".

Select from: 0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in

0 mm, 6 mm, 13 mm, 19 mm, 25 mm

Margin shift - right: This sets the amount to shift the document image to the right.

NOTE: Any parts of the image that do not fit on the paper as a result of this setting, are not printed. The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup

- Unit of Measure in Menu Mode. If Margin Shift-Right is set to other than "0 m m " o r " 0 . 0 0 i n , " E d g e E r a s e a l w a y s d ef a u l t s to "0mm (0.00in)" and Reduce/Enlarge can be set only to less than 100%.

Select from: 0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in

Operation > 67

0 mm, 6 mm, 13 mm, 19 mm, 25 mm

Margin shift - bottom: This sets the amount to shift the document up.

NOTE: Any parts of the image that do not fit on the paper as a result are printed. The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup - Unit of Measure in Menu Mode.

If Margin S hift- Right is set to oth er tha n "0 mm" or "0 .00 in ," Edge Erase always defaults to "0mm (0.00in)" and Reduce/ Enlarge can be set only to less than 100%.

Select from: 0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in

0 mm, 6 mm, 13 mm, 19 mm, 25 mm

4. Press the Left arrow key to return to the start menu.

PERATION

1. Place your document(s) with the text face Up in the ADF or face Down on the glass (as described above).

2. If you wish to make one copy of the document(s), simply press the Start button (monochrome or colour option).

3. If more than one copy is needed, first set the number of

copies by pressing the Enter button and setting the number of copies required (1-99).

4. Then press the Start button (monochrome or colour option).

NOTE When using the ADF, in order to prevent paper jams, if you wish to cancel the copy process, press the Stop/Cancel button once to stop the process and a second time to eject the paper.

Operation > 68

CAN MODE

PERATION

1. Place your document(s) with the text face Up in the ADF or face Down on the glass (as described above).

2. Select Scan mode using the Down arrow button on the

control panel.

3. Press Enter.

4. Press the Down arrow key and from the drop-down menu

and select one of the following:

CAN TO

1. From the next drop-down menu, select the Destination

E-

MAIL OPTION

field, and enter the destination e-mail address. This can be entered in several ways.

(a) From the Address Book - by selecting Address

Book on the next drop-down menu.

Use the up and down arrows on the control panel to select multiple e-mail addresses and press the Enter key for each.

An * appears next to each confirmed address.

To remove an email address, move the cursor over the address and press the Enter key

(b) Screen entry - by using the Ten Key pad.

Move the cursor to the Screen Entry field and press the Enter key.

Enter the email address using the Ten Key pad.

NOTE: Highlight each digit by using Up/Down/Left & right keys. Select each digit by pressing the Enter key.

Select Continue to enter a new address.

Operation > 69

When you have finished entering all your email addresses, select Done instead of Continue. The screen will ask you to Confirm your selection.

Move the cursor to the Number field and press the Enter key.

Using the Down key, move the cursor to Select no and press the Enter key.

Use the Ten Key pad to enter a two-digit Email Address no. or Group Address no. after the "#" or "*" and press the Enter key.

As above, select Continue to enter a new address.

When you have finished entering all your email addresses, select Done instead of Continue. The screen will ask you to Confirm your selection.

(d) Selecting address from a Network

Selecting from a Network allows you to search Email Addresses from a Lightweight Directory Access Protocol (LDAP) Server.

Move the cursor to the LDAP field and press the Enter key.

Enter the information required

2. Select the Subject field

(a) From the Email screen, select Subject.

(b) Select Subject list to select from a previously

entered selection of subjects.

3. Give your document a File name.

(a) Select File name and enter the information using

the Ten Key pad.

Operation > 70

4. Define the Density

(a) Select Density and select from -3 to +3. Normally

this will be 0 unless the copy documents are either very light or dark. In this case compensation can be made accordingly.

5. Define the Media you are using.

(a) Select the relevant media from the drop down list

(A4, Letter or Legal).

Address book

The following section describes how to add/remove/modify Email addresses to/from the Address Book.

To operate the Address Book, select Menu>Scanner Menu>Address Book in Menu Mode.

Adding a new Email Address:

(a) Move the cursor to the Address Book and press the

Right or Enter key to display the Email Address/ Group Address Selection screen.

(b) Select Email Address and press the Right or Enter

key.

number you want to add (#00~#99), and press the Right or Enter key.

(d) Select an Address on the displayed screen.

(e) Enter an Email Address you want to add. You can

enter up to 80 characters as an Email Address.

(f) When you have finished entering the Email Address,

Name item (to set a Name) appears. You can enter

a name only after you entered an Email Address.

(g) Select Name to display in Screen Entry screen.

Enter a name. You can enter up to 16 characters. If you do not enter a name, this column remains blank.

(h) Move the cursor to Done and press the Enter key to

move to Address Book Menu screen.

Operation > 71

Deleting an Email Address:

(a) Move the cursor to the Address Book and press the

Right or Enter key to display the Email Address/ Group Address Selection screen.

(b) Select Email Address and press Right or Enter key.

delete and press the Right or Enter key.

(d) In the menu screen displayed, move the cursor to

Clear, and press the Enter key.

(e) When the Deletion confirmation screen appears,

select Yes and press the Enter key to delete the selected Email Address.

Editing the details of an Email Address:

(a) Move the cursor to the Address Book and press the

Right or Enter key to display the Email Address/ Group Address Selection screen.

(b) Move the cursor to the Email Address you want to

modify and press the Right or Enter key.

of the Email address as required.

If you modify an Email Address column to blank, all the details of the Email Address are deleted.

(d) Move the cursor to Done and press the Enter key to

move to the Address Book Menu screen.

The following section describes how to add/remove/modify Group addresses to/from/in the Address Book.

Adding a new Group Address:

(a) Move the cursor to the Address Book and press

Right or Enter key to display the Email Address/ Group Address Selection screen. Select Group Address and press Right or Enter key.

(b) Using the Up/Down key, move the cursor to the

number you want to add (G00~G19), and press the Right or Enter key.

Operation > 72

Address List and press the Right or Enter key.

A list of Email Addresses that have been added appears.

(d) Move the cursor to the Email Address you want to

add to Group Address and press the Enter key.

"*" is added in front of the selected Email Address.

(e) When selecting Email Address(es) is completed,

press Left key.

You can now enter a Group name.

(You can enter a Group name only after you have completed selecting an Email Address).

(f) Select the Group Name to display the Screen

Entry screen.

(g) Enter a Group Name.

You can enter up to 16 characters (Single byte character) as a Group name.

If you do not enter a Group name, Group name column remains blank.

(h) Move the cursor to "Done" and press the Enter key

to move to the Address Book Menu screen.

Deleting a Group Address:

(a) Move the cursor to Address Book and press the

Right or Enter key to display the Email Address/ Group Address Selection screen.

(b) Select Group Address and press the Right or Enter

key.

delete and press the Right or Enter key.

(d) Move the cursor to Clear and press Enter key.

Deletion confirmation screen appears.

(e) Select "Yes" and press the Enter key to delete the

selected Group Address.

Operation > 73

Modifying the details of a Group Address:

(a) Move the cursor to the Address Book and press the

Right or Enter key to display the Email Address/ Group Address Selection screen.

(b) Select Group Address and press the Right or Enter

key.

modify and press the Right or Enter key.

(d) Move the cursor to Address List and press the Right

or Enter key.

The Email Address list appears. In the Email

Address list displayed, "*" is added in front of Email Addresses that have been added to the Group.

(e) To modify a Group Name, move the cursor to the

Group Name and press the Right or Enter key.

When you press the Right or Enter key, the Screen Entry screen appears.

(f) Enter the details you want to add. If you unregister

an Email Address from a Group, all the details of the Email Address are deleted.

(g) Move the cursor to Done and press the Enter key to

move to the Address Book Menu screen.

Operation > 74

CAN TO

1. Select Scan and from the drop down menu select the

2. Enter a file name using the Ten Key pad.

USB M

NOTE: This option is only available if USB Memory is plugged into the USB port on the front of the machine.

USB Memory option.

Up to 64 characters (Single byte character) can be entered.

If Scan to Memory is executed without a file name being entered, the default file name added in Scanner Menu > Scan to USB Memory > Default File Name in Menu Mode is used.

If no file name is entered and you have not specified your own Default File Name, the file name used by the machine default is "Image."

If the name of the file to be written in USB Memory is the same as files already existing in the memory, three options appear on the screen.

You are asked whether you wish to Save File?

Rename

EMORY

The file will replace the one that already exists (limited to one file).

Enables you to rename the file.

Cancel

This cancels file writing.

When scanning multiple documents from the ADF, or on the Flatbed from Job Build Scanning with File Format set to Jpeg, the image file is divided by page and saved. The file name is "file name entered-###," with ### being a number between 000 and 999 automatically allocated to each page.

3. Set Density and Media size.

Operation > 75

4. Press the Colour or Mono Copy button on the Operator Panel.

5. Select OK from the drop down menu.

6. Observe instructions on the screen.

Document will be scanned to the root directory on the USB memory.

CAN TO NETWORK

From the drop-down menu, select the Network PC field.

Settings:

1. Profile: This selects a File Server setting (Profile) to which

the image files are sent. Up to 20 Profiles can be added and each Profile can be set only by the Web Page and Setup Utility. The User Default is Profile #00.

(a) To display the Profile List, move the cursor to

(b) Using the Up and Down buttons, move the cursor on

When the Right or Enter key is pressed to confirm the File Server selected, the display changes to the Scan to Server Stand-by screen.

The display shows the name of the Profile selected.

OPTION

Network PC and press the Right or Enter key.

(If no Profile is present, the Profile List displayed is blank).

the Profile List screen to the File Server to which you are sending the image file, and then press the Right or Enter key.

Operation > 76

CAN TO

The scanner function can be controlled from either the MFP (Push Scan) or from the PC (Pull Scan).

Push Scan option

1. From the drop down menu, select the PC option.

2. Using the Up/Down arrow keys, scroll to the function you

3. Select the function with the Enter key, followed by the

OPTION

NOTE: Ensure that the Hotkey Utility is installed and set up first.

The Push Scan screen which appears has four options:

> Email

> Folder

> Application

> Fax

need.

Colour/Mono key to start scanning.

(a) Email

(b) Folder

When the Email function is selected, the Hotkey Utility executes PC Scan in accordance with your settings for “Scan to Email”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send.

When the Folder function is selected the Hotkey Utility executes PC Scan in accordance with your settings for “Scan to Folder”. The scanned image data is saved in the specified folder.

Operation > 77

When the Application function is selected the PC's Hotkey Utility executes PC Scan in accordance with your settings for “Scan to Application1”. The scanned image data is opened in the application specified by the Hotkey Utility for Application 2.

(d) Fax

When the Fax function is selected, the Hotkey Utility executes PC Scan in accordance with your settings for “Scan to PCFax”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send.

Operation > 78

Pull Scan Option

1. Double click the Hotkey Icon on your desktop

The Hotkey console (below) will appear.

The functions below, can now be controlled from the PC:

> Scan to Application1

> Scan to Application2

> Scan to Email

> Scan to Folder

> Scan & Print

> Scan to PCFax

> Settings

As the cursor passes over an icon, the parameters set for that icon appear in a text box (except, of course, “Settings”). a single click will select that option.

Besides the “Settings” option, there are two others available in Pull Scan - “Scan to Application2” and “Scan & print”.

> “Scan to Application2” works exactly the same as scan

to Application1, simply allowing an alternative application to be selected.

> “Scan & Print” allows you to scan to any printer

available to your PC, including the MFP’s printer.

> The “Settings” option allows you to set the parameters

for all options.

Operation > 79

FAX M

ODE

(C3530MFP)

PERATION

1. Place your document(s) with the text face Up in the ADF or face Down on the glass (as described above).

2. Select Fax mode using the Down arrow button on the

control panel.

3. Press Enter.

4. Press the Down arrow key and from the drop-down menu

and select one of the following:

ETTING UP

You can set up sending to a Fax no. by any of the following methods.

1. By selecting from the Phone Book

You can select a Fax no. from the numbers that have been added to the Phone Book.

(a) Displaying Phone Book screen

In the Fax screen, move the cursor to Phone book and press the Right or Enter key.

(b) Selecting a Fax destination

Lists of Speed Dials and Group Dials that have been added to the Phone Book are displayed in the order Group Dial (G00~09) and Speed Dial(#00~#99).

Using the Up and Down keys, move the cursor to the destination Fax no. or Speed or Group Dial, and press the Right key.

Move the cursor to the Fax no. ("*" is added in front of the Fax no.), and press the Enter key to remove it.

Operation > 80

(d) Continuing/completing selecting a Fax destination

If the Left key is pressed with Speed Dial and Group Dial lists displaying, the Fax Standby screen appears.

(e) Adding a Fax destination

Select a Fax no. in the Fax screen and add it.

Searching Speed and Group Dial.

You can search Speed Dial and Group Dial for numbers that have been added to the Phone Book.

You can search Fax destinations by using the Ten keys. The search target is the initial character of Name only.

When a Speed Dial or Group Dial Name whose initial character matches the character specified by the Ten key entry exists, the list of Fax numbers that have been added and meet the search criteria appears in the screen.

(a) Entering a search character

In the Phone Book display screen, enter the initial character of the Name to search using the Ten key.

Destinations whose initial character matches the entered character appear in the screen. You can start the search again by entering a different character using the Ten key.

NOTE: You can switch among numbers, upper-case/lower-case letters, and symbols by pressing the same Ten key multiple times. When you press the same Ten key multiple times, you have to re-press the Ten key within 2 seconds of the previous press).

Using Speed and Group dial

(a) Entering Speed Dial/Group Dial

Move the cursor to Fax no. and press the “#” key (Speed Dial number) or “*” key (Group Dial number) in Ten keys, to move to the Select no. screen. The Select no. screen will display the "#" or "*" that you have just entered.

Operation > 81

(b) Entering a Speed Dial/Group Dial number

Enter a two-digit Speed Dial number or Group Dial number using the Ten keys after "#" or "*"mark, and press the Enter key.

When you want to specify Speed Dial number #00~#09 and Group Dial number G00~G09, you can select a Fax Send destination by pressing the Enter key after entering #0~9 or *0~9.

Continuing/completing selecting a Fax destination

(a) When you have selected a destination for your Fax,

the Continue screen appears. In the Continue screen, move the cursor to Continue and press the Enter key to return to the Phone Book screen.

(b) In the Continue screen, move the cursor to Done

and press the Enter key to return to the Fax Stand- by Screen.

When you return to the Fax Stand-by screen after selecting a Fax no., you will see Confirm below the Fax

no. and the cursor will be on Confirm.

Adding a Fax destination

Select a Fax no. in the Fax Stand-by screen and add it.

2. Entering a Fax no. using the Ten keys

You can enter a Fax destination no. using the Ten keys.

Entering a Fax no.

You can enter a Fax no. by pressing the Ten keys when Fax no. is selected.

If the Fax no. you entered does not fit in a line, it will wrap and appear on multiple lines.

When you move the cursor off a Fax no. by using the Down key, only the portion of the Fax no. that can be displayed in one line is displayed.

To delete numbers incorrectly entered, use the Left arrow key.

Operation > 82

Starting Fax send

When the Enter Fax no. screen is open, press the Start button after entering a Fax no. to start sending the Fax.

Or you can return to the Fax Stand-by screen by pressing the Enter key after entering a Fax no., and start sending the Fax by pressing the Start button.

Continuing/completing selecting a Fax Send destination

When you complete entering a Fax no. the Continue screen appears.

In the Continue screen, move the cursor to Continue and press the Enter key to return to the Enter Fax no. screen.

In the Continue screen, move the cursor to Done and press the Enter key to return to the Fax Stand-by screen.

When you return to the Fax Stand-by screen after selecting a Fax no., you will see Confirm below the Fax

no. and the cursor on Confirm.

Adding a Fax destination

Select a Fax no. in the Fax Stand-by screen and add it.

FAX R

ECEIVING

Automatic Fax receive. (default mode)

When the MFP is in Automatic Fax Receive, the screen display appears only in the Idle state. The display does not appear during operation. If Fax receiving fails, the error display message remains until you press the Stop button.

When Automatic Fax Receive is functioning correctly:

When ringing - Receiving Start is displayed on screen

While it is receiving a Fax - Fax Receiving, sender's Fax no., and the number of received pages are displayed until the reception of data from all pages is completed.

Upon completion of Fax Receiving, sender's Fax no., the total number of received pages, and Receiving OK are displayed for 3 seconds, and the display changes to the Mode Selection screen.

Operation > 83

When the machine is printing Faxed images, the screen displays are the same as those for printing.

Cancelling while receiving a Fax

Cancel is disabled while the machine is receiving a Fax.

If an error occurs:

While the machine is ringing:

If an error happens while a Fax is being received, Fax communication-related errors are displayed.

While the machine is printing Fax Receive images:

If an error happens while a Fax is printing, error messages displayed are the same as those in print mode.

Phone book

This section describes how to add/remove/modify Fax numbers to/from/in the Phone Book.

To operate the Phone Book, select Menu>Fax Menu>Phone

Book.

Adding a new Speed Dial.

1. Move the cursor to Phone Book and press the Right or

Enter key to display the Speed Dial/Group Dial Selection screen.

2. Select Speed Dial by pressing the Right or Enter key.

3. Using the Up/Down keys, move the cursor to the number

you want to add (#00~#99), and press the Right or Enter key.

4. Select a Fax no. with the Right or Enter key to display the Enter Fax no. screen.

5. Enter the Fax no. you want to add using the Ten keys.

You can enter up to 32 characters (Single byte character) as a Fax no.

When you have completed entering the Fax no., Name item (to set a name) appears.

You can enter a name only after you entered a Fax no.

Operation > 84

6. Select Name to display Screen Entry screen. Enter a name.

You can enter up to 16 characters (Single byte character) as a name. If you do not enter a name, name column remains blank.

7. Move the cursor to Done and press the Enter key to move to the Phone Book Menu screen.

Deleting a Speed Dial.

1. Move the cursor to the Phone Book and press the Right

or Enter key to display the Speed Dial/Group Dial Selection screen. Select Speed Dial and press the Right or Enter key.

2. Move the cursor to the Speed Dial you want to delete and press the Right or Enter key.

3. In the displayed menu screen, move the cursor to Clear and press the Enter key.

4. The Deletion Confirmation screen appears.

Select Yes and press the Enter key to delete the selected

Speed Dial.

Modifying the details of a Speed Dial.

1. Move the cursor to Phone Book and press the Right or

Enter key to display Speed Dial/Group Dial Selection screen.

2. Select Speed Dial and press the Right or Enter key.

3. Move the cursor to the Speed Dial you want to modify

and press the Right or Enter key.

4. Move the cursor to the Fax no. you wish to modify and press the Right or Enter key.

When you press Right or Enter key, the Enter Fax no. screen appears.

5. To modify the Name, move the cursor to the Name and press the Right or Enter key.

6. When you press Right or Enter key, the Screen Entry screen appears.

Operation > 85

Modify the Name of the Fax no.

7. Move the cursor to Done and press the Enter key to move to the Phone Book Menu screen.

Adding a new Group Dial.

1. Move the cursor to Phone Book and press the Right or

Enter key to display the Speed Dial/Group Dial Selection screen.

2. Select Group Dial and press the Right or Enter key.

3. Using the Up/Down keys, move the cursor to the number

you want to add (G00~G09), and press Right or Enter key.

4. On the screen, move the cursor to the Speed Dial List and press the Right or Enter key.

A list of Speed Dials that have been added appears.

5. Move the cursor to the Speed Dial you want to add to Group Dial and press the Enter key.

"*" is added in front of the selected Speed Dial.

6. When selecting Speed Dial numbers is completed, press the Left key.

You can now enter a Group name.

When you have completed selecting Speed Dial numbers, the request to enter a Group name appears.

You can enter a Group name only after you completed selecting a Speed Dial.

7. Select the Group Name to display the Screen Entry screen. Enter a Group name.

You can enter up to 16 characters (Single byte character) as a Group name. For operations in Screen Entry screen, see 5.4. If you do not enter a Group name, Group name column remains blank.

8. Move the cursor to Done and press the Enter key to move to Phone Book Menu screen.

Operation > 86

Deleting a Group Dial.

1. Move the cursor to Phone Book and press the Right or

Enter key to display the Speed Dial/Group Dial Selection screen.

2. Select Group Dial and press the Right or Enter key.

3. Move the cursor to the Group Dial you want to delete and

press the Right or Enter key.

4. In the menu screen displayed, move the cursor to Clear and press the Enter key.

The Deletion Confirmation screen appears.

5. Select Yes and press the Enter key to delete the selected Group Dial.

Modifying the details of a Group Dial.

1. Move the cursor to Phone Book and press the Right or

Enter key to display the Speed Dial/Group Dial Selection screen.

2. Select Group Dial and press Right or Enter key.

3. Move the cursor to the Group Dial you want to modify

and press the Right or Enter key.

4. Move the cursor to the Speed Dial List and press the Right or Enter key.

The Speed Dial list appears.

In the displayed Speed Dial list, "*" is added in front of the Speed Dial.

5. Move the cursor to the Group Name and press the Right or Enter key and the Screen Entry screen appears.

6. Enter the details you want to add.

If you unregister a Speed Dial from a Group, all the details of the Speed Dial are deleted.

7. Move the cursor to Done and press the Enter key to move to Phone Book Menu screen.

Operation > 87

RINTING A FAX ACTIVITY REPORT

1. Select Menu>Admin Setup (default password is

aaaaaa).

2. Select System Setup> Report Full Print>On.

3. Select Print Information> Fax Activity Report.

RINTING TRANSMISSION REPORTS

1. Select Admin Setup>Fax Setup>Basic Setup.

2. Select MCF (Single Location)>On (This prints a

transmission report after each fax).

3. Select Auto Trans. report>On (This prints a transmission report after each broadcast fax).

4. Select Image in MCF 0>On (This includes an image of the fax on each transmission report).

Operation > 88

AINTENANCE

EPLACING CONSUMABLE ITEMS

This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is:

> Toner — 1,000 A4 pages at 5% coverage, which means

that 5% of the addressable print area is printed with this colour. Toner life is directly affected by coverage, e.g. at 10% coverage there is sufficient toner for 500 pages.

The MFP is shipped with sufficient toner for 500 A4 pages.

> Replacement toner is available in High Capacity as well as

standard cartridges.

> Image drum — 15,000 pages (calculated on typical office

usage of 3 A4 pages per job).

> Transfer belt — Approximately 50,000 A4 pages at 3

pages per job.

> Fuser — Approximately 30,000 A4 pages (C3520), 50,000

A4 pages (C3530).

Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non Oki Original products may damage your printer's performance and invalidate your warranty.

Maintenance > 89

ONSUMABLE ORDER DETAILS

C3520/C3530MFP

ITEM LIFE ORDER NO.

Toner, black 1,000 A4 @ 5% 43459428

Toner, cyan 1,000 A4 @ 5% 43459427

Toner, magenta 1,000 A4 @ 5% 43459426

Toner, yellow 1,000 A4 @ 5% 43459425

Toner, black, Hi capacity 2,500 A4 @ 5% 43459324

Toner, cyan, Hi capacity 2,000 A4 @ 5% 43459323

Toner, magenta, Hi capacity 2,000 A4 @ 5% 43459322

Toner, yellow, Hi capacity 2,000 A4 @ 5% 43459321

Image drum, black 15,000 A4 pages* 43460224

Image drum, cyan 15,000 A4 pages* 43460223

Image drum, magenta 15,000 A4 pages* 43460222

Image drum, yellow 15,000 A4 pages* 43460221

Fuser - C3520 30,000 A4 pages 43377103

Fuser - C3530 50,000 A4 pages 43377003

Transfer belt 50,000 A4 @ 3/job 43378002

* Average life: 20% pages at continuous print, 50% pages at 3

pages per job and 30% pages at 1 page per job.

Maintenance > 90

ONER CARTRIDGE REPLACEMENT

CAUTION!

To avoid toner wastage and possible toner sensor errors, do not change the- toner cartridge(s) until “TONER EMPTY” is displayed through the Status Monitor.

The toner used in this printer is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.

Dispose of the old cartridge responsibly by placing it inside the pack that the new one came in. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue.

Do not use hot water, and NEVER use solvents of any kind. They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

1. Lift the scanner.

Maintenance > 91

2. Press the cover release (a) and open the top cover of the

1 2

printer (b) fully.

WARNING!

If the printer has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch it.

3. Note the positions of the 4 cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

Maintenance > 92

4. Carry out one of the following:

(a) If you are replacing a toner cartridge that has been

supplied with your printer (release lever has 3 positions), pull the coloured toner release lever on the cartridge to be replaced towards the front of the printer, in the direction of the arrow, but stop at the central (upright) position.

(b) If you are replacing any other toner cartridge (lever

has 2 positions), pull the coloured toner release lever (1) on the cartridge to be replaced fully towards the front of the printer.

5. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown above, and withdraw the toner cartridge from the printer.

Maintenance > 93

6. Put the cartridge down gently on to a piece of paper to contain any toner spillage.

CAUTION!

The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

7. Remove the new cartridge from its box but leave its

wrapping material in place for the moment.

8. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge.

9. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge.

10. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.

Maintenance > 94

11. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge onto the image drum unit.

12. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the printer. This will lock the cartridge into place and release toner into the image drum unit.

Maintenance > 95

13. Close the printer top cover and press down firmly so that

the cover latches closed.

14. Gently lower the scanner on to its supports.

MAGE DRUM REPLACEMENT

WARNING!

If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

There is no need to switch the MFP off when changing image drum(s).

1. Lift the scanner.

2. Press the cover release (a) and open the top cover of the

printer (b).

Maintenance > 96

3. Note the positions of the 4 cartridges/Image drums.

1 2

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

4. Holding it by its top centre, lift the image drum, complete

with its toner cartridge (1), up and out of the printer.

5. Put the old unit down gently onto a piece of paper to contain any toner spillage.

6. Take the new image drum unit, complete with toner cartridge (assembled according to the installation guide)

Maintenance > 97

and place it on the piece of paper alongside the old ID unit.

CAUTION!

The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

7. Remove the protective sheets from the image drum unit.

Keep it the same way round as the old unit. Pack the old ID unit inside the packaging material for disposal.

Maintenance > 98

8. Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their respective slots in the sides of the printer cavity.

C,M,Y

9. Close the printer top cover and press down firmly so that the cover latches closed.

10. Gently lower the scanner on to its supports.

NOTE If you need to return or transport your printer for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage.

Maintenance > 99

RANSFER BELT REPLACEMENT

The belt unit is located under the four image drums. This unit requires replacement approximately every 50,000 pages.

WARNING!

If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

1. Switch the MFP OFF.

2. Lift the scanner.

Maintenance > 100

OKI C3520 MFP, C3530 MFP User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual