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59381601.jpg
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Copyright Information
Copyright © 2007 by Oki Data. All Rights Reserved
Document Information ________________________________
C3400n User’s Guide
P/N 59381601, Revision 1.2
February, 2007
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer .
Whi l e a ll r e aso n a bl e e f fo r t s ha v e b ee n m a de t o ma k e t hi s d o cu m e n t a s a ccu r a t e a n d
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.okiprintingsolutions.com
Trademark Information _______________________________
Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
Regulatory Information _______________________________
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC), 73/23/EEC (LVD) and 1999/5/EC
(R&TTE), as amended where applicable, on the approximation of
the laws of the member states relating to Electromagnetic
Compatibility, Low Voltage and Radio & Telecommunications
Terminal Equipment.
CE.jpg
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Contents
Copyright Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Document Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademark Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Regulatory Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . 5
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Printer overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
The Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Cassette Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Face Down Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Face Up Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Cassette Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Printing from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Printer driver settings . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Printing preferences in Windows applications . . . . . . . . . . 26
Setting from Windows Control Panel . . . . . . . . . . . . . . . . 32
Printing From Mac . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Mac OS 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Test printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
2-sided printing (Windows only). . . . . . . . . . . . . . . . . . . 46
Printing on different media . . . . . . . . . . . . . . . . . . . . . . 51
Setting other printing options . . . . . . . . . . . . . . . . . . . . 52
Cancelling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Factors that affect the appearance of prints. . . . . . . . . . . 54
Tips for printing in color . . . . . . . . . . . . . . . . . . . . . . . . 56
Accessing the color matching options . . . . . . . . . . . . . . . 57
Setting the color matching options . . . . . . . . . . . . . . . . . 57
Using the Color Swatch feature . . . . . . . . . . . . . . . . . . . 59
Using the Color Correct Utility . . . . . . . . . . . . . . . . . . . . 60
Using the printer software . . . . . . . . . . . . . . . . . . . . . . . . . 61
Status Monitor (Windows only) . . . . . . . . . . . . . . . . . . . 61
Printer functions (User Settings) . . . . . . . . . . . . . . . . . . 62
Printer Menu utility (Mac only) . . . . . . . . . . . . . . . . . . . . 63
Printer menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Shut down menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
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Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Color menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
System configuration menu . . . . . . . . . . . . . . . . . . . . . . 69
USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
System adjustment menu . . . . . . . . . . . . . . . . . . . . . . . 71
Maintenance menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Printing settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Changing the display language. . . . . . . . . . . . . . . . . . . . 74
Part Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . 76
Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . 82
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Replacing the belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Cleaning the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Installing additional memory. . . . . . . . . . . . . . . . . . . . . . . 95
Part Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Accessing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Descriptions of Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Installing the Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Color Correction Utility . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Direct Network Printing Utility (LPR) . . . . . . . . . . . . . . . . . 134
Network Printer Status Utility . . . . . . . . . . . . . . . . . . . . . 136
Network Setup Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
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Notes, Cautions and Warnings
NOTE
A note provides additional information to supplement the
main text which may help you to use and understand the
product.
CAUTION!
A caution provides additional information which, if
ignored, may result in equipment malfunction or
damage.
WARNING!
A warning provides additional information which, if
ignored, may result in a risk of personal injury.
C3400n User’s Guide
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Introduction
Congratulations on buying this Oki color printer. Your new
printer is designed with advanced features to give you clear,
vibrant color prints and crisp black and white pages at high
speed on a range of office print media.
Your printer includes these features:
> Multi-level technology produces subtle tones and smooth
gradations of color to lend photographic quality to your
documents.
> Prints up to 16ppm (pages per minute) in full color for fast
printing of high impact color presentations and other documents.
> Prints up to 20ppm (pages per minute) in black and white for fast
and efficient printing of all general purpose documents not
requiring color.
> 600 x 600dpi (dots per inch), 1200 x 600dpi and 600 x 600dpi x
2bit print resolution for high quality image production showing
the finest detail.
> Single Pass Color Digital LED technology for high speed
processing of your printed pages.
> 10Base-T and 100Base-TX network connection lets you share this
valuable resource among users on your office network.
> High speed USB 2.0 interface
Additionally, the following optional feature is available:
> Additional memory, to allow printing of more complex pages.
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Printer overview
Front view
printer parts_Fig1_03.jpg
1. Printer cover.
2. Operation Panel.
Status LEDs and operator
buttons.
3. Multi Purpose Feeder Tray
Release.
(when closed, press to open).
4. Multi Purpose Tray (shown open).
Used for manual duplex, feeding
heavier paper stocks, envelopes
and other special media. Also for
manual feeding of single sheets
when required.
C3400n User’s Guide
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5. Cassette Tray.
Standard blank paper tray.
Holds up to 250 sheets of
20 lb. (80g/m²) paper.
6. Printer Cover Open
Release (push to open).
7. Front Cover Open Release
(press to open)
8. ON/OFF switch.
Page 8
Rear view
This view shows the connection panel and the rear output
stacker.
Ports rear position_F12_3 v11.jpg
9. Output stacker, face down.
Standard printed copy delivery
point. Holds up to 150 sheets at
20 lb. (80g/m²).
10. Rear Stacker, face up.
Can hold up to 10 sheets of 20 lb.
(80g/m²) standard paper and can
handle paper stocks of up to 54
lb. (203g/m²).
11. AC Power Socket.
12. USB interface and LAN Port
USB cable must be of length 2m
maximum for reliable Status
Monitor operation.
When the rear paper stacker is folded down, paper exits
through the rear of the printer and is stacked face up. The rear
stacker is mainly used for heavy print media. When used in
conjunction with the Multi Purpose Tray, the paper path
through the printer is essentially straight. This avoids bending
the paper around curves in the paper path inside the printer
and enables feeding of up to 54 lb. (203g/m²) media.
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Inside your printer
Inside printer_Fig1_04.eps.jpg
13. Fuser unit.
The Fuser unit contains a heated
roller that fixes toner to the print
media (paper or card).
14. Fuser lever.
The lever has a locked position for
when the toner cartridge is in
place and an unlocked position for
removal and changing.
15. Toner cartridges and toner
cartridge levers.
The 4 toner cartridges hold dry
powdered ink. The lever locks the
toner cartridge into place on the
image drum or releases it for
changing.
16. Image drum units.
The toner from the toner
cartridges adheres to the outer
plate of the image drum. The
image drum then transfers the
toner to the print media as it
passes through the printer.
17. LED Heads.
4 LED (Light Emitting Diode)
Heads direct light onto the 4
image drums.
Press the Cover Open Release (7) to open the printer cover
and look inside the printer.
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The Operation Panel
The Operation Panel allows operator intervention and indicates
both when the printer is operating normally and when it
requires attention. Detailed printer status is provided by the
Status Monitor in Windows or Printer Driver in Mac. (See
“Using the Status Monitor” on page 61.)
op panel_F8_03.jpg
The Operation Panel incorporates 3 LEDs and 2 push-button
switches as follows (from left to right):
1. Power (Ready) LED (green)
2. Paper LED (amber)
3. Alarm LED (amber)
4. ON LINE switch
5. CANCEL switch
The switches enable printer operation while the LEDs display
the status of the printer operation.
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Switches
Operation
There are two switches on the operation panel labelled ON
LINE and CANCEL. Each has four modes of operation as
follows:
MODE OF
OPERATION
Momentary press
(Press 1)
2-second press
(Press 2)
5-second press
(Press 5)
Press at Power OnAt Power On, press the switch
DESCRIPTION
Press the switch and release it within 2 seconds of
pressing it. On releasing the switch, operation starts.
Press the switch and hold for between 2 and 5
seconds after pressing it. On releasing the switch,
operation starts (except in the case of a job
cancellation).
Press the switch and hold it for 5 seconds or more.
The operation starts 5 seconds after pressing the
switch, even if you hold it pressed for more than 5
seconds.
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Function
The results of operating the switches in different contexts are
summarised below:
STATUS
BEFORE
PRESSING
ON LINE
(idling
mode)
OFF LINE
(idling
mode)
ON LINE
(data being
received,
processing
or printing)
Requesting
manual
feed
Paper is set
in Multi
Purpose
Tray (n o
print job)
No paper in
Cassette
Tray o r
Cassette
Tray o p e n
Memory
overflow or
invalid data
Paper jam – – – – – –
ONLINE SWITCH CANCEL SWITCH
PRESS1PRESS 2PRESS 5PRESS1PRESS 2PRESS
Shifts to
OFF LINE
Shifts to
ON LINE
Shifts to
OFF LINE
Loads
paper from
Cassette
Tra y
Shifts to
OFF LINE
Recovers
from the
error and
shifts to ON
LINE
Prints
Menu
Map
(*1)
Prints
Menu
Map
(*2)
Prints
Menu
Map
(*1)
- - - – Cancels
Prints
Menu
Map
(*1)
Prints
Demo
Print
Prints
Demo
Print
(*2)
–– –Cancels
– – – Cancels
Prints
Demo
Print
Prints
Demo
Print
–––
– – –
job
(*3)
job
(*3)
Forcefully
ejects
paper
job
(*3)
–––
5
–
–
–
*1:The Menu Map (or Status Page) provides details of printer settings
and status information.
*2:Shifts to ON LINE after printing has started.
*3:Cancels job 2 seconds after start of switch operation (even if the
switch is held down longer).
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LED displays
General
Printer status (as indicated by the LEDs) can be broadly
categorised as follows:
1. Normal status (Green): the printer is operating normally e.g. it is
ON LINE or processing.
2. Warning status (Amber): you can continue to use the printer
without intervention but an error may result.
3. Error status (Amber, blinking): you cannot continue to use the
printer. Intervention is required to recover from the error. Fatal
errors are irrecoverable and require a service call.
When several different status situations occur concurrently,
only the status with the highest priority is displayed on the
LEDs. Warning status combined with the highest-priority
normal status is displayed on the LEDs.
Function
A summary of the functions of each LED is given below:
LED COLOR FUNCTION
Power
(Ready)
Paper Green
Consumable Green
Alarm Green
Green
(static)
(static) and
Amber
(blinking)
(static) and
Amber
(blinking)
(static) and
Amber
(blinking)
Indicates POWER ON, ON LINE, OFF LINE,
power saving, data receiving, printing, job
cancelling, warming up, density
adjustment/temperature adjustment in
progress
Indicates paper out warning/alarm,
manual feed request
Indicates consumables life warning/alarm,
consumables installation error
Indicates paper jam, cover open error
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Illumination and meaning
To be able to indicate a large number of status situations both
individually and in combination, the LEDs are illuminated as
follows:
LED ILLUMINATION STATUS
OFF Power OFF
ON ON LINE (idle)
Blinking 1 (2S cycle) OFF LINE (this blinking pattern
always takes place while an
Power
(Ready)
Green
Paper,
Consumable,
Alarm
(Amber)
Blinking 2 (500mS cycle) Data being received, printing,
Blinking 3 (120mS cycle) Job cancelling in progress
Blinking 4 (4.5S ON and
500mS OFF)
OFF ON LINE
ON A warning is indicated
Blinking 1 (2S cycle) An error has occurred but
Blinking 2 (500mS cycle) An error has occurred. You
Blinking 3 (120mS cycle) A serious error has occurred.
error is occurring)
warming up, density
adjustment/temperature
adjustment in progress
Power saving mode
(printing possible)
printing can continue if you
press the ON LINE or CANCEL
switch.
need to replace consumables
or remove jammed paper, for
example. The printer then
recovers from the error and
printing becomes possible
again.
rebooting or a service call is
required.
The Status Monitor in Windows provides a readable description
of the printer status corresponding to the indications of the
LEDs. In Mac, the printer driver provides status information
once you have sent a document to print. In Windows, if you
have the Status Monitor Preferences set to Pop up on alerts,
this readable message will be presented on screen whenever
an abnormal condition occurs. See “Using the printer software”
on page 61 for more information.
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Service call error
When a service call error occurs, all LEDs blink rapidly and
simultaneously at 120ms intervals.
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Paper recommendations
Your printer will handle a variety of print media, including a range of
paper weights and sizes, including envelopes. This section provides
general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard 20~ 24
lb. (75~90 g/m²) paper designed for use in copiers and laser printers.
Suitable types are:
• Hammermill® Laser Printer Radiant White, 24 lb. US
Bond (90 g/m²)
• Xerox
• Oki
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the
printing process.
Envelopes should be free from twist, curl or other
deformations. They should also be of the rectangular flap type,
with glue that remains intact when subjected to hot roll
pressure fusing used in this type of printer. Window envelopes
are not suitable.
Labels should also be of the type recommended for use in
copiers and laser printers, in which the base carrier page is
entirely covered by labels. Other types of label stock may
damage the printer due to the labels peeling off during the
printing process. Suitable types are:
• Avery 5161 White Laser Label (Letter size)
• Avery 7162, 7664, 7666 White Laser Labels (size A4).
®
4024, 20 lb. US Bond (75 g/m²)
®
52206101 Bright White Proofing Paper, 32 lb. US
Bond (120 g/m
2
)
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Cassette Tray
The Cassette Tray can handle paper in weights of 17 to 47 lb.
(64 g/m² to 176 g/m²). The Cassette Tray is ideal for printing
Letter size documents of more than 1 page in length.
TRAY WEIGHT SIZE DIMENSIONS
Cassette
Tray
Light:
17-20 lb.
64-74 g/m²
Medium:
20-24 lb.
75-90 g/m²
Heavy:
24-47 lb.
91-176 g/m²
A6 4.13 x 5.83 in.
105 x 148 mm
A5 5.83 x 8.27 in
148 x 210 mm
B5 7.17 x 10.12 in
182 x 257 mm
Executive 7.25 x 10.5 in
184.2 x 266.7 mm
A4 8.27 x 11.69 in
210 x 297 mm
Letter 8.5 x 11 in.
215.9 x 279.4 mm
Legal 13in. 8.5 x 13 in.
216 x 330 mm
Legal 13.5in. 8.5 x 13.5 in
216 x 343 mm
Legal 14in. 8.5 x 14 in.
216 x 356 mm
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Multi Purpose Tray
The Multi Purpose Tray can handle the same sizes as the
Cassette Tray but in weights up to 54 lb. (203 g/m²). For very
heavy paper stock, always use the face up (rear) paper
stacker. This ensures that the paper path through the printer
is almost straight.
The Multi Purpose Tray can feed paper widths as small as 3.94
in (100 mm) and lengths up to 47.24 (1200mm) [banner
printing].
For paper lengths exceeding Legal 14in. (356mm) use paper
stock between 24 and 34 lb. (90 g/m² and 128 g/m²) and the
face up (rear) paper stacker.
When using the Multi Purpose Tray, each sheet of paper can
only be fed one at a time.
Watermarked or Headed paper should be loaded print side up
and top edge into the printer.
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TRAY WEIGHT SIZE DIMENSIONS
A6 4.13 x 5.83 in.
105 x 148mm
A5 5.83 x 8.27 in
148 x 210mm
B5 7.17 x 10.12 in
182 x 257mm
184.2 x 266.7mm
210 x 297mm
215.9 x 279.4mm
216 x 330mm
216 x 343mm
216 x 356mm
216 x 1199.9 mm
216 x 279
3.87 x 8.87 in.
98.4 x 225.4 mm
4.12 x 9.5 in.
104.7 x 241.3mm
3.87 x 7.5 in.
98.4 x 190.5mm
162 x 229mm
Multi
Purpose
Tray
Light:
17-20 lb.
64-74 g/m²
Medium:
20-24 lb.
75-90 g/m²
Heavy:
24-32 lb.
91-120 g/m²
Ultra heavy:
32-47 lb.
121-176 g/m²
Executive 7.25 x 10.5 in
A4 8.27 x 11.69 in
Letter 8.5 x 11 in.
Legal 13in. 8.5 x 13 in.
Legal 13.5in. 8.5 x 13.5 in.
Legal 14in. 8.5 x 14 in.
Custom sizes 8.5 x 47.24 in.
Letterhead 8.5 x 10.98 in.
COM-9
Envelope
COM-10
Envelope
Monarch
Envelope
C5 6.38 x 9.02 in.
C3400n User’s Guide
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Face Down Stacker
The Face Down Stacker on the top of the printer can hold up
to 150 sheets of 20 lb. (80g/m²) standard paper, and can
handle paper stocks up to 32 lb (120g/m²). Pages printed in
reading order (page 1 first) will be sorted in reading order (last
page on top, facing down).
Face Up Stacker
The Face Up Stacker at the rear of the printer should be
opened and the paper support extended when required for
use. In this condition paper will exit via this path, regardless of
driver settings.
The Face Up Stacker can hold up to 10 sheets of 20 lb. (80 g/
m²) standard paper and can handle stocks up to 54 lb (203 g/
m²).
Always use the Face Up Stacker and the Multi Purpose Tray for
paper stocks heavier than 47 lb. (176g/m²).
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Loading Paper
Cassette Tray
1. Remove the Cassette Tray from the printer.
cassette tray empty_Fig1_16.jpg
2. Fan the paper to be loaded at the edges (1) and in the middle (2)
to ensure that all sheets are properly separated, then tap the
edges of the stack on a flat surface to make it flush again.(3).
Fan Paper.jpg
3. Adjust the Rear Stopper (1) and Paper Guides (2) to the size of
paper being used. Use the markings on the printer as a guide.
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Cassette Tray paper guides_F7_01.jpg
4. Load the paper (1). Use the level indicators (2) as a guide. For
letter headed paper, load face down with top edge towards the
front of the printer.
paper load_Fig1_17 v11.jpg
To prevent paper jams:
• Do not leave space between the paper and the guides and
rear stopper.
• Do not overfill the Cassette Tray. Capacity depends on the
type of paper stock.
• Do not load damaged paper.
• Do not load paper of different sizes or types at the same time.
• Do not pull the Cassette Tray out during printing.
5. Close the Cassette Tray gently.
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Cassette Tray wPaper_close_Fig1_22.jpg
6. For face down printing, make sure the Face Up (rear) Stacker is
closed (the paper exits from the top of the printer). Stacking
capacity is approximately 150 sheets, depending on paper
weight.
7. For face up printing, make sure the Face Up (rear) Stacker is
open and the paper support (1) is extended. Paper is stacked in
reverse order and tray capacity is approximately 10 Letter/A4
sheets, depending on paper weight, or 1 envelope or 1 sheet of
heavier media.
8. Always use the Face Up (rear) Stacker for heavy paper (card
stock etc.).
rear stacker open_F7_10.jpg
CAUTION!
Do not open or close the rear paper exit while printing as it
may result in a paper jam.
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Multi Purpose Tray
1. Open the Multi Purpose Tray and press gently down on the Paper
Platform (2) to ensure it is latched down.
mpt tray_F7_05.jpg
2. Adjust the Paper Guides (1) to the size of paper you are going to
print on, using the markings on the Paper Platform.
3. Position a sheet of paper on the Paper Platform so that it is
gripped in place.
• Load your chosen media one sheet at a time.
• When printing on headed paper load the paper into the Multi
Purpose Tray with pre-printed side up and top edge into the
printer.
• An envelo pe should be loa ded face up with top edge to the l eft
and short edge facing into the printer.
Set the correct paper size for the Multi Purpose Tray in the
Media Menu. (See “Printer functions (User Settings)” on
page 62.)
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Printing from Windows
Your printer’s menus provide access to many options. See
“Using the printer software” on page 61 for more information.
The Windows printer driver also contains settings for many of
these items. Where items in the printer driver are the same as
those in the menus, and you print documents from Windows,
the settings in the Windows printer driver will override those
items in the menus.
The illustrations in this chapter show the printer in
Windows XP/2000. Other Windows versions may appear
slightly different, but the principles are the same.
Printer driver settings
A printer driver is a software program that controls a printer.
The printer driver feeds data about printing requirements for a
document to the printer.
You can make printer driver settings either from Windows
Printers window (called “Printers and Faxes” in Windows XP)
or from within a Windows application. The driver settings you
make from the Windows “Printing Preferences” dialog box are
essentially default settings and will be remembered from one
Windows session to the next. The driver settings you make
from within a Windows application, e.g. in the File -> Print
dialog box in Microsoft Word, are those required for a
particular job and will not be remembered the next time you
open this application. In both cases, you can save and name
(on the Setup tab) specific sets of driver settings which can be
recalled for future use.
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Printing preferences in Windows applications
When you choose to print your document from a Windows
application program a Print dialog box appears. This dialog
usually specifies the name of the printer on which you will print
your document. Next to the printer name is a Properties
button.
When you click Properties a new window opens which
contains a short list of the printer settings available in the
driver, which you can choose for this document. The settings
available from within your application are only those which you
may want to change for specific applications or documents.
Settings you change here will usually only last for as long as
the particular application program is running.
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Setup tab
When you click the Properties button from your application’s
Print dialog, the driver window opens to allow you to specify
your printing preferences for the current document.
1. Size
Paper size should be the same as the page size of your
document (unless you wish to scale the printout to fit
another size), and should also be the same as the size of
paper you will feed into the printer.
2. Source
You can choose the source of the paper to feed, which
may be Tray 1 (the Cassette Tray) or the Multi Purpose
Tray. You can either select the tray from the dropdown list
or you can click on the appropriate part of the printer
graphic to select your preferred tray.
3. Weigh t
The setting for paper weight should match the type of
paper on which you intend to print.
4. Paper Feed Options
Click on the Paper Feed Options button to modify your
document to fit to paper of a different size and to access
advanced Cassette Tray and Multi Purpose tray settings.
5. Finishing Mode
A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be a maximum of 16) for printing scaled down pages at
more than one page per sheet.
Select the Poster printing option to print large pages as tiles
spread over multiple sheets.
6. 2-Sided Printing
You can choose to print on one side of a sheet only or to
use 2-sided printing (duplex printing). Your printer allows
you to carry out manual duplex printing, meaning you
must pass the paper through the printer twice. For more
information, see “2-sided printing (Windows only)” on
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page 46. The Duplex Help button also offers guidelines
on how to carry out manual duplex printing.
7. Driver Settings
If you have changed some printing preferences before
and saved them as a set under a specific name, you can
recall them under driver settings. Saving driver settings
means that you can avoid having to set printing
preferences individually each time you need them.
8. Default
Click the Default button to restore the default printer
settings.
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Job Options tab
1. Print Resolution
The output resolution of the printed page can be set as
follows.
• The High Quality setting prints at 600 x 600dpi multi-level.
This setting requires the most printer memory and takes the
longest to print. It is the best option for printing photographs
and reproducing color details.
• The Fine/Detail setting prints at 1200 x 600dpi is the best
option for printing vector objects such as graphics and text.
• The Normal setting prints at 600 x 600dpi and is suitable for
most printing jobs.
2. Photo Enhance
Select this option to improve the quality of photographic
images.
3. Toner Saving
Select to help save your toner.
4. Skip Blank Pages
Select this option to avoid printing out any blank pages
that are in your document.
5. Copies
You can select up to 999 copies to print consecutively,
although you will need to top up the Cassette Tray during
such a long print run.
6. Orientation
Page orientation can be set to either portrait (tall) or
landscape (wide).
7. Scale
Your printed pages can be scaled to fit larger or smaller
stationery.
8. Watermark
You can print watermark text behind the main page
image. This is useful for marking documents as draft,
confidential, etc.
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9. Advanced
Clicking the Advanced button gives you access to further
settings. For example, you can elect to have black areas
printed using 100%K toner (a more matte appearance).
10. Default
Click the Default button to restore the default printer
settings.
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Color tab
1. Color Matching: Auto or Manual
Control over the color output of your printer may be
performed automatically, or for advanced control, by
manual adjustment. The automatic setting will be
appropriate in most cases. The other options in this
window only become visible when you select a choice
other than Auto. For grayscale printing, the printer runs
at the fastest print speed (approx. 20ppm) and all pages
are printed in black and white.
2. Color Mode
You can choose from a range of color matching options,
depending on the image source for your document. For
example, a photograph taken on a digital camera might
require different color matching from a business graphic
created in a spreadsheet application. Again, for most
general purpose use, Auto is the best choice.
3. Brightness and Saturation
Printed output may be made lighter or darker, or the
colors made more saturated and vibrant as required.
4. Black Finish
Black areas may be printed using 100% cyan, magenta
and yellow, giving a more glossy appearance (composite
black), or using only black toner (true black), giving a
more matte appearance. Choosing the Auto setting allows
the driver to make the most appropriate choice based on
image content.
5. Default
Click the Default button to restore the default printer
settings.
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Setting from Windows Control Panel
When you open the driver properties window directly from
Windows, rather than from within an application program, a
somewhat more extensive range of settings is provided.
Changes made here will generally affect all documents you
print from Windows applications, and will be remembered from
one Windows session to the next.
General tab
1. Features
This area lists some of the main features of your printer.
2. Printing Preferences
This button opens the same windows for items which can
be set from within application programs, as described
earlier in “Printing preferences in Windows applications”
on page 26. Changes you make here, however, will
become the new default settings for all Windows
applications.
3. Print Test Page
This button prints a test page to check that your printer is
working.
Advanced tab
1. Available From
You can specify which times of day your printer will be
available.
2. Priority
Indicates current priority, from 1 (lowest) to 99 (highest).
Highest priority documents will print first.
3. Spool print documents so program finishes printing faster
Specifies that documents should be spooled (stored in a
special print file) before being printed. The document is
then printed in the background, allowing your application
program to become available more quickly.
4. Start printing after last page is spooled
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This specifies that printing should not start until the last
page has been spooled. If your application program needs
a lot of time for further computation in the middle of
printing, causing the print job to pause for more than a
short period, the printer could prematurely assume that
the document has finished. Selecting this option would
prevent that situation, but printing will be completed a
little later, as the start is delayed.
5. Start printing immediately
This is the opposite choice to the one above. Printing
starts as soon as possible after the document begins
spooling.
6. Print directly to the printer
This specifies that the document should not be spooled,
but printed directly. Your application will not normally be
ready for further use until the print job is complete. This
requires less disk space on your computer, since there is
no spool file.
7. Hold mismatched documents
Directs the spooler to check the document setup and
match it to the printer setup before sending the document
to print. If a mismatch is detected, the document is held
in the print queue and does not print until the printer
setup is changed and the document restarted from the
print queue. Mismatched documents in the queue will not
prevent correctly matched documents from printing.
8. Print spooled documents first
Specifies that the spooler should favor documents which
have completed spooling when deciding which document
to print next, even if completed documents are lower
priority than documents which are still spooling. If no
documents have completed spooling, the spooler will
favor larger spooling documents over shorter ones. Use
this option if you want to maximise printer efficiency.
When this option is disabled the spooler chooses
documents based only on their priority settings.
9. Keep printed documents
Specifies that the spooler should not delete documents
after they are completed. This allows documents to be resubmitted to the printer from the spooler instead of
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printing again from the application program. If you use
this option frequently it will require large amounts of disk
space on your computer.
10. Enable advanced printing features
Specifies whether advanced features, such as page order
and pages per sheet, are available, depending on your
printer. For normal printing keep this option enabled. If
compatibility problems occur you can disable the feature.
However, these advanced options may then not be
available, even though the hardware might support them.
11. Printing Defaults
This button provides access to the same setup windows as
when printing from applications. Changes made via the
Windows Control Panel become the Windows default
settings.
12. Separator Page
You can design and specify a separator page that prints
between documents. This is particularly useful on a
shared printer to help each user find their own documents
in the output stack.
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Printing From Mac
Mac OS 9
Choosing Printing Options
Use the print dialog to choose your printer and select options
for how you want your document to print.
1. Open the document you want to print.
2. If you wish to change the paper size or page orientation, choose
File > Page Setup.
3. Select File > Print.
4. Select your printer from the Printer pop-up menu.
5. If you wish to change any printer driver settings, select the
necessary options in the print dialog. You can select more options
from the Copies & Pages menu. “Changing the default print
settings” describes how to set printer driver options.
6. Click Print
Changing the default print settings
If you print a document and change the printer driver settings,
these changes are only remembered for that particular
document. To change the printer driver settings for all future
print jobs:
1. Select Apple menu > Chooser.
2. Select your printer driver in the left-hand panel of the Chooser
window.
3. Select your printer model in the right-hand panel of Chooser.
4. Click Print Preferences.
5. Change Page Setup Preferences or Print Preferences as required.
These new settings will be saved as the printer driver defaults.
Page Setup Options - General
Paper
Choose the paper size that matches your document and the paper
loaded in the printer. The paper margin is 1/6 inch (4.2 mm) at all
edges.
Orientation
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Selects either portrait (tall) or landscape (wide).
If using landscape, you can flip the orientation 180 degrees.
Reduce or Enlarge
Documents can be scaled up or down to fit on different paper
sizes.
Page Setup Options - Layout
Multiple pages can be shrunk and printed on a single sheet of
paper. For example, choosing 4-up will tile four of your
document's pages across a single sheet of paper.
You can control the order in which the documents are tiled and
also choose to surround each document page with a border.
Page Setup Options - Custom Paper Size
You can create and edit custom paper sizes. These appear in
the paper size menu and can be selected just like any other
paper size.
Print Options - General
Copies
Enter the number of copies to print.
If Collate is selected, all the pages of the document print before
the next copy prints.
Pages
Choose whether to print all the pages of your document or just a
section of it.
Paper Source
Selects which paper tray to use for your print job.
Quality
Selects the print resolution.
The High Quality setting produces the best graphic images but it
can take longer to print.
Photo Enhance
Use Photo Enhance to significantly improve quality when printing
images. The printer driver analyses any photographic images and
processes them to improve the overall appearance. This setting
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cannot be used together with the High Quality print quality
setting.
Toner Saving
Toner saving uses less toner when printing your document. This
is best suited to draft text documents as it lightens the print
significantly.
Print Options - Print Control
If you are using the Windows Print Control Server software to
manage printers, enter your assigned user name and ID. This
information is sent along with your print job and is recorded by
the printer.
Print Options - Color
Color mode
COLOR MODE DESCRIPTION
Auto Color The driver selects the most
Advanced Color Allows you to manually adjust color
Grayscale Convert all colors to shades of grey.
Color matching
COLOR DESCRIPTION
Monitor (6500K)
Perceptual
Monitor (6500K) Vivid optimized for printing photos, but
Monitor (9300K) optimized for printing graphics from
Digital Camera Results will vary depending on the
appropriate color settings.
and black and white settings or select.
optimized for printing photos. Colors
are printed with emphasis on
saturation.
with even more saturated colors.
applications such as Microsoft Office.
Colors are printed with emphasis on
Lightness.
subject and conditions the image
was taken.
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COLOR DESCRIPTION
sRGB The printer reproduces the sRGB
color space. This might be useful if
color matching from an sRGB input
device such as a scanner or digital
camera.
Black Finish
Controls the way black is printed in color documents.
Composite Black (CMYK): Uses all 4 toner colors to represent
black. Recommended for color photos.
True Black (K): Uses 100% black toner to represent black.
Recommended for text and business graphics.
Brightness / Saturation
Increase Brightness for a lighter print. Modify saturation to
change the strength (or purity) of color.
If the printed colors are too strong, reduce saturation and increase
brightness. As a general rule, the saturation should be stepped
down an equal amount to the increased brightness. For example,
if you reduce saturation by 10, increase brightness by 10 to
compensate.
Print Options - Layout
Multiple pages can be shrunk and printed on a single sheet of
paper. For example, choosing 4-up will tile four of your
document's pages across a single sheet of paper.
You can control the order in which the documents are tiled and
also choose to surround each document page with a border.
Print Options - Options
Media Weight
Select the thickness/type of paper in the printer.
It's important to set this correctly as it affects the temperature at
which the toner is fused to the paper. For example, if you are
printing on regular paper, don't select Labels as this may cause
toner smearing and paper jams.
Paper Size Check
Select Paper Size check if you want the printer to warn you when
the document paper size is different from the paper in the printer.
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A warning message is displayed and printing continues when you
load the correct paper and press ONLINE.
When this option is switched off, the printer uses the paper loaded
in the selected tray regardless of the document size.
Feed Manually from Multi Purpose Tray
Select this if you want the printer to wait until you press the ON
LINE button when feeding from the Multi Purpose Tray.
This can be useful if printing on envelopes.
Always Create 100% Black (K) Toner
Select this if you want the printer to always use only black (K)
toner when printing pure black (RGB = 0,0,0).
This is effective even when Composite Black (CMYK) is selected in
the color options.
Run Maintenance Cycle Before Printing
Depending on printing habits and usage patterns, running the
maintenance cycle before printing may ensure the best possible
print quality.
This feature uses the printer's image drums and transfer belt; the
life of these printer parts may be shortened if the maintenance
cycle is run frequently.
Adjust Character Spacing
Select this if you are having problems with the spacing between
characters when printing text. For example, spacing is too wide or
characters appear printed over the top of each other.
This feature can slow down printing, so only use it if you are
having problems.
Print Options - Watermark
A watermark is typically faint text that is superimposed on a
printed document. This can be used to indicate that the
document is "Draft" or perhaps "Confidential".
You can create watermarks in the printer driver. Select a font
and modify the watermark size, position, color, brightness and
angle.
Print Options - Information
Displays a summary of the current printer settings. The driver
version is also displayed. This may be useful if you want to
check the Oki website for a newer printer driver.
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Mac OS X
The information in this section is based on Mac OS X Tiger
(10.4). Other versions such as Panther (10.3) and
Jaguar(10.2) versions may appear slightly different, but the
principles are the same.
Setting Printing Options
You can choose your printer and select options for how you
want your documents to print from the Print dialog box.
To set your printer options:
1. Open the document you want to print.
2. To change the paper size or page orientation, select File > Page
Setup.
3. Close the Page Setup dialog box.
4. Select File > Print.
5. Select your printer from the Printer drop-down menu.
6. To change any printer driver settings, select the required options
from the “Settings” drop-down menu. You can select more
options from the Copies & Pages menu. For a description of these
options, see “Print options - Copies & pages” .
7. Click the Print button.
Saving Printing Options
You can save a set of printer driver options to use for future
documents.
1. Open the document you want to print.
2. To change the paper size or page orientation, select File > Page
Setup.
3. Select Save As Default from the Settings drop-down menu.
4. To save the current printer driver settings as a preset, select
Save As from the Preset menu.
5. Enter a name for your preset and click OK.
Changing the default printer and paper size
The following steps describe how to change your default
printer and the paper size options.
1. Select Apple menu > System Preferences.
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2. Click the Print & Fax icon.
3. Select your printer in the “Selected Printer in Print Dialog” drop-
down menu.
4. Select your required paper size in the “Default Size in Page
Setup” drop-down menu.
Page setup options
This section provides a description of the page setup options
available to you.
Page Attributes
You can select “Save As Default” to use the current Page Setup
settings as a standard for all documents.
Format for
Allows you to select your printer model before changing options
such as Paper size and Orientation.
Paper Size
Select a paper size to match your document and the paper loaded
in the printer. The paper margin is 1/6 inch (4.2 mm) at all edges.
To specify your own paper sizes, select “Manage Custom Sizes...”
Scale
You can scale documents up or down to fit onto different paper
sizes. To fit your document on a specific paper size, select Options
in the Paper Handling drop-down menu in the Print Options dialog
box.
Orientation
You can select a portrait or landscape option. When using
landscape, you can rotate the document 180 degrees.
Print options - Copies & pages
Copies
This option allows you to enter the number of copies to print. If
you select Collate, all pages of the document will print before the
next copy prints.
Pages
You can select whether to print all pages of a document or just a
section of it.
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Layout
Pages per sheet
You can shrink multiple pages and print them on a single sheet of
paper. For example, choosing 4-up will tile four of your
document's pages across a single sheet of paper.
You can control the order in which the documents are tiled and
also choose to surround each document page with a border.
Scheduler
This option lets you choose whether to print your document
immediately, or defer printing until later. You can also assign
a priority to a print job.
These features are useful if you are printing large documents
that take a long time to print.
Paper handling
Page order
You can choose to print your document in the normal page order
(1,2,3..) or reverse order (..3,2,1).
Print
This option allows you to choose whether to print only odd or even
numbered pages. This is useful if you are using manual duplex for
which you first print all odd pages, re-insert the paper in the
printer and then print all even pages.
Destination paper size
Scale documents to fit on the size of paper in your printer. For
example, you can take a document formatted for Legal/A3 and
print it on Letter/A4 paper using an Letter/A4 printer.
ColorSync
Color conversion
For Color Conversion, Standard is the only option available for
your printer model.
Quartz Filter
Choose a Quartz filter if you wish to apply a special effect to your
print job, such as Sepia or Blue Tone. This is only available on Mac
OS X 10.3 (Panther) or later versions.
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Cover page
Choosing a cover page may help you to identify your printed
document in a large pile of paper. This is useful in a busy office
with many people sharing the printer.
Paper source
This option allows you to select which paper tray to use for
your print job.
Print quality
Print quality
Use this option to selects the print resolution. The setting
produces the best graphic images, but these images can take
longer to print.
Photo Enhance
Use Photo Enhance to significantly improve quality when printing
images. The printer driver analyses any photographic images and
processes them to improve the overall appearance. This setting
cannot be used together with the High Quality print quality
setting.
Toner Saving
Toner saving uses less toner when printing your document. This
is best suited to draft text documents as it lightens the print
significantly.
Color
Color mode
COLOR MODE DESCRIPTION
Auto Color The driver selects the most
Advanced Color Allows you to manually adjust color
Grayscale Convert all colors to shades of grey.
Color matching
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appropriate color settings.
and black and white settings or select.
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COLOR DESCRIPTION
Monitor (6500K)
Perceptual
Monitor (6500K)
Vivid
Monitor (9300K) optimized for printing graphics from
Digital Camera Results will vary depending on the
sRGB The printer reproduces the sRGB color
optimized for printing photos. Colors are
printed with emphasis on saturation.
optimized for printing photos, but with
even more saturated colors.
applications such as Microsoft Office.
Colors are printed with emphasis on
Lightness.
subject and conditions the image was
taken.
space. This might be useful if color
matching from an sRGB input device
such as a scanner or digital camera.
Black Finish
Use this option to control the way black is printed in color
documents. Select Composite Black (CMYK) to use all 4 toner
colors to represent black. This option is recommended for color
photos. Select True Black (K) to use 100% black toner to
represent black. This option is recommended for text and business
graphics.
Brightness / Saturation
This option allows you to increase brightness for a lighter print.
Modify saturation to change the strength (or purity) of a color.
If the printed colors are too strong, reduce saturation and increase
brightness. As a general rule, reduce saturation by the same
amount as you increase brightness. For example, if you reduce
saturation by 10, increase brightness by 10 to compensate.
Printer setup options
Printer options
Media weight
Select the thickness or type of paper in the printer. It is important
to set this correctly as it affects the temperature at which the
toner is fused to the paper. For example, if you are printing on
normal Letter/A4 paper, do not select Labels as this may cause
toner smearing and paper jams.
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Paper size check
Select Paper Size check if you want the printer to warn you when
the document paper size is different from the paper in the printer.
A warning message is displayed and printing continues when you
load the correct paper in the tray and press ON LINE. When this
option is deselected, the printer uses the paper loaded in the
selected tray regardless of the document size.
Feed manually from Multi Purpose Tray
Select this option if you want the printer to wait until you press
the ON LINE button when feeding from the Multi Purpose Tray.
This can be useful if printing on envelopes.
Always create 100% black (K) toner
Select this option if you want the printer to always use only black
(K) toner when printing pure black (RGB = 0,0,0). This is effective
even when Composite Black (CMYK) is selected in the color
options.
Run maintenance cycle before printing
Depending on printing habits and usage patterns, running the
maintenance cycle before printing may ensure the best possible
print quality. This feature uses the printer's image drums and
transfer belt. The life of these printer consumables may be
shortened if the printer runs a maintenance cycle frequently.
Print control
If you are using the Windows Print Control Server software to
manage printers, enter your assigned user name and ID. This
information is sent to the printer with your print job and is
recorded by the printer.
Summary
This option displays a summary of all selected print options for
the current job.
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Printing
This chapter describes how to carry out basic printing tasks
using your printer.
Test printing
Print a demo page
Switch on the printer and allow it to warm up. Press the ON
LINE button on your printer and hold down for 5 seconds. A
demo page should print.
Print a status page
Switch on the printer and allow it to warm up. To print a status
page, hold down the ON LINE button on your printer for 2
seconds. A status page should print.
2-sided printing (Windows only)
To carry out 2-sided, or Manual Duplex Printing you must pass
paper through the printer twice. You can carry out 2-sided
printing using the Cassette Tray or the Multi Purpose Tray.
2-sided Printing is supported on Windows operating systems
only.
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Manual duplex printing using the cassette tray
1. Ensure that there is enough paper in the cassette tray to carry
out the print job.
2. Select File -> Print and click the Properties button. In the 2sided printing drop down menu, select either “Long Edge” or
“Short Edge” according to your printing preferences. If you
require further information, click the Duplex Help button. Then,
Click the Print button.
3. Every second page of your document is printed first. When this is
complete, a message appears on screen prompting you to take
the paper, flip it and replace it in the Cassette Tray.
4. Open the Cassette Tray.
1-2_P paper out.jpg
5. Take the printed paper from the Output Stacker and place it in
the Cassette Tray with the printed side facing up and the bottom
of the page facing into the printer.
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1-4_P_paper in.jpg
6. Close the Cassette Tray and press the ON LINE button as
directed in the status message. The message window should
disappear from your screen and the document finishes printing
the remaining pages of your document.
1-5_P _press online.jpg
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Manual duplex printing using the Multi Purpose Tray
NOTE:
When using the Multi Purpose Tray, feed pages one sheet at a time.
1. Position the paper guides on the Multi Purpose Tray according to
the paper size.
2. Place paper one sheet at a time in the Multi Purpose Tray. The
paper is automatically gripped in position.
3. Select File -> Print to display the Print dialog box.
4. Click the Properties button. On the 2-sided printing drop down
menu, select either “Long Edge” or “Short Edge” according to
your printing preferences. If you require further information, click
the Duplex Help button
5. When every second page has printed, take the paper from the
output stacker.
2-2_P_mpt_paper flip.jpg
6. Set the paper one page at a time in the Multi Purpose Tray with
the printed side facing down and the top of the page facing into
the printer. Ensure that the paper is gripped in place.
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2-3_P_mpt_insert paper_a.jpg
7. Press the ON LINE button. The remaining pages of your
document print on the blank side of the paper.
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Printing on different media
This section describes how to print on material other than
normal Letter/A4 paper.
Printing on legal paper
When printing on legal paper you need to change the media
settings for the printer software to get the best results.
You can either set a default driver for each type of media or
you can change the print media settings through your
Windows printer properties or Mac Print options any time you
print on different media.
Printing on envelopes
NOTE:
Do not use envelopes with clear windows. Use paper envelopes only.
1. In the Multi Purpose Tray, adjust the paper guides using the
indicators marked on the printer.
2. Place your envelopes in the tray, face up with the short edge
facing into the printer and the flap to the right. Do not load more
than 1 envelope at a time.
3. From your operating system, access the print media menu and
select your envelope size.
4. Print in the usual manner for your operating system software.
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Setting other printing options
This sections briefly describes how to set printing options for
your particular print job.
Fit to page printing
You can choose to print your document on larger or smaller
sized paper depending on the size of print media available to
you.
1. Insert paper in the Cassette Tray or Multi Purpose Tray in the
usual manner.
2. Select File -> Print and click the Properties button. Then click
the Paper Feed Options button. Under Fit to Page, select the
page size from the Conversion drop down list.
Printing multiple pages to one sheet
In Windows, open the Printing Preferences Setup Tab. Under
Finishing Mode, select the number of document pages that you
want to print per sheet of paper from the drop down list.
Printing color documents in black and white
You can save both time and toner by printing color documents
in black and white. Access the Color tab in printing properties
and select the “Monochrome” option in Windows or the
Grayscale option in Mac before printing your document.
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Cancelling a print job
You can cancel a print job from your software application, from
the print queue or by using the CANCEL button on your
printer.
PRINTING STATE HOW TO CANCEL
Document has not
started printing
Document is waiting
in a print queue
Document has
started printing
Try to cancel printing job within software
application
Delete print job from Print Queue. You can
access the print queue from the System Tray
in Windows or the Print Center Queue in Mac.
Press the CANCEL button on your printer.
Any pages that are already moving through
the printer will be printed. You will need to
press CANCEL for each print job you wish to
stop.
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Color Printing
The printer drivers supplied with your printer provide several
controls for changing the color output. For general use the
automatic settings will suffice, providing reasonable default
settings that will produce good results for most documents.
Many applications have their own color settings, and these
may override the settings in the printer driver. Please refer to
the documentation for your software application for details on
how that particular program’s color management functions.
Factors that affect the appearance of prints
If y ou w ish t o m a nua lly a dju st t he c o lor set t ing s in you r pr i nte r
driver, please be aware that color reproduction is a complex
topic, and there are many factors to take into consideration.
Some of the most important factors are listed below.
Differences between the range of colors a monitor or
printer can reproduce
> Neither a printer nor a monitor is capable of reproducing the full
range of colors visible to the human eye. Each device is restricted
to a certain range of colors. In addition to this, a printer cannot
reproduce all of the colors displayed on a monitor, and vice versa.
> Both devices use very different technologies to represent color. A
monitor uses Red, Green and Blue (RGB) phosphors (or LCDs), a
printer uses Cyan, Magenta, Yellow and Black (CMYK) toner or
ink.
> A monitor can display very vivid colors such as intense reds and
blues and these cannot be easily produced on any printer using
toner or ink. Similarly, there are certain colors, (some yellows for
example), that can be printed, but cannot be displayed
accurately on a monitor. This disparity between monitors and
printers is often the main reason that printed colors do not match
the colors displayed on screen.
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Viewing conditions
A print can look very different under different lighting conditions. For
example, the colors in a print may look different when viewed
standing next to a sunlit window, compared to how they look under
standard office fluorescent lighting.
Printer driver color settings
The driver settings for Manual color can change the
appearance of a print. There are several options available to
help match the printed colors with those displayed on screen.
Monitor settings
The brightness and contrast controls on your monitor can
change how your document looks on-screen. Additionally, your
monitor’s color temperature influences how “warm” or “cool”
the colors look.
There are several settings found on a typical monitor:
> 5000k Warmest; yellowish lighting, typically used in graphic art
environments.
> 6500k Cooler; approximates daylight conditions.
> 9300k Cool; the default setting for many monitors and television
sets.
(k = degrees Kelvin, a measurement of temperature.)
How your software application displays color
Some graphics applications such as Corel Draw or Adobe
Photoshop may display color differently from “Office”
applications such as Microsoft Word. Please see your
application’s on-line help or user manual for more information.
Paper type
The type of paper used can also significantly affect the printed
color. For example, a printout on recycled paper can look duller
than one on specially formulated high-quality paper.
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Tips for printing in color
The following guidelines may help you to achieve good color
output from your printer.
Printing photographic images
Use the Monitor (6500k) Perceptual setting.
If the colors look too dull, try the Monitor (6500k) Vivid or
Digital Camera settings.
Printing from Microsoft Office applications
Use the Monitor (9300k) setting. This may help if you are
having problems with specific colors from applications such as
Microsoft Excel or Microsoft Powerpoint.
Printing specific colors (e.g. a company logo)
There are 2 utilities on your printer driver CD-ROM that can
help match specific colors:
Color Correct Utility
Color Swatch Utility
Adjusting the brightness or intensity of a print
If the print is too light/dark, you can use the Brightness control
to adjust it.
If the colors are too intense/not intense enough, use the
Saturation control.
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Accessing the color matching options
The Color Matching options in the printer driver can be used to
help match your printed colors to the ones displayed on your
monitor or from some other source, such as a digital camera.
To open color matching options from the Windows Control
Panel:
1. Open the Printers window (called “Printers and Faxes” in
Windows XP).
2. Right-click the printer name and choose Properties.
3. Click the Printing Preferences button (1).
To open color matching options from within a Windows application:
1. Choose File—Print… from the application’s menu bar.
2. Click the Properties button next to the printer name.
Setting the color matching options
1. On the Color tab select Advanced Color for Color Matching.
2. Choose the Manual color setting and select from the following
options:
(a) Monitor (6500k) Perceptual
optimized for printing photographs. Colors are printed with
emphasis on saturation.
(b) Monitor (6500k) Vivid
optimized for printing photographs, but with even more
saturated colors than the Monitor (6500k) Perceptual
setting.
(c) Monitor (9300k)
optimized for printing graphics from applications such as
Microsoft Office. Colors are printed with emphasis on
Lightness.
(d) Digital Camera
optimized for printing photographs taken with a digital
camera.
Your results will vary depending on the subject and the
conditions under which the photograph was taken.
(e) sRGB
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The printer will try to reproduce the sRGB color space. This
may be useful if color matching from an sRGB input device
such as a scanner or digital camera.
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Using the Color Swatch feature
To use the Color Swatch feature, you must install the Color
Swatch Utility. This is supplied on the CD-ROM that was
supplied with your printer.
The Color Swatch function prints charts which contain a range
of sample colors. Note that this is not the full range of colors
that the printer can produce. Listed on each sample color are
the corresponding RGB (Red, Green, Blue) values. This can be
used to pick specific colors in applications that allow you to
choose your own RGB values. Simply click the Color Swatch
button (1) and choose from the options available.
An example of using the Color Swatch function:
You wish to print a logo in a particular shade of red. The steps
you would follow are:
1. Print a color swatch, then select the shade of red that best suits
your needs.
2. Take a note of the RGB value for the particular shade that you
liked.
3. Using your program’s color picker, enter these same RGB values,
and change the logo to that color.
The RGB color displayed on your monitor may not necessarily
match what was printed on the color swatch. If this is the case,
it is probably due to the difference between how your monitor
and printer reproduce color. Here, it is unimportant since your
primary objective is to print the required color.
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Using the Color Correct Utility
The Oki Color Correct Utility is provided on your printer driver
CD-ROM. You must install it separately since it is not installed
along with the printer driver.
The Color Correct utility has the following features:
> Microsoft Office palette colors can be individually adjusted. This is
useful if you want to change how a specific color is printed.
> Colors can be adjusted by changing Hue, Saturation and Gamma.
This is useful if you wish to change the overall color output.
Once these color adjustments have been made, the new
settings can be selected from the printer driver Color tab.
To select adjustments made with the Color Correct
Utility:
1. From your application program, click File and point to Print.
2. Click Properties. This displays the printer driver options.
3. Click the Color tab.
4. Click Advanced Color.
5. Click User Defined.
Select the color adjustment you made with the Color Correct
Utility.
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Using the printer software
Status Monitor (Windows only)
The Status Monitor software is distinct from and installed
separately from the driver software.
NOTE
For reliable operation of the Status Monitor, ensure that the
USB cable is of length 2m maximum.
The Status Monitor provides a readable indication of the
printer status as displayed on the indicator LEDs on the
Operation Panel (see “The Operation Panel” on page 10.) and
allows you to access the printer menus (listed at the end of this
chapter) to set printer parameters such as paper size etc.
NOTE
The Status Monitor is available to Windows operating systems
only. Mac OS X has a “Printer Menu” utility that allows you to
change the user settings outlined in this chapter.
Using the Status Monitor
NOTE
You are advised to refer to the extensive on-line help as
required when using the Status Monitor.
Viewing the status of the printer, and viewing or changing the
printer menu settings are carried out though the Status
Monitor. Click on [Start], [All Programs] and select
Okidata|OKI 3400| Status Monitor. The current printer
status is shown.
Printer State tab
This tab is visible by default on opening the Status Monitor and
displays detailed information about the status of the printer.
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Printer Setup tab
Selecting this tab provides access to the Select Printer
button, which, when selected, allows you to monitor the status
any printer configured for use with your computer.
The Printer Menu button enables you to access the printer
menu settings.
From the printer menu, you can configure your printer
settings.
Preferences tab
Selecting this tab provides the means to choose the
information displayed by the Status Monitor and how/when the
Status Monitor appears.
The default Alert view setting (Pop up on alerts) ensures that
the Status Monitor pops up to inform you of a condition that
requires your attention e.g. paper out in Cassette Tray.
Printer functions (User Settings)
The printer settings made from the Status Monitor can be seen
collectively on a printed Menu Map (or Status Page). To print
a status page, press printer ON LINE button and hold for 2
seconds.
User Settings
On the Status Monitor Setup tab, click Printer Menu. The User
Settings Print Menu appears. You change user settings options
from this menu.
To save your changes, click the Apply the changed settings
icon, in the top left hand corner. To undo a change, click the
Undo changed settings icon.
Administrator Settings
This menu is intended to be used only by designated staff.
On the User Settings window, select Display -> Administrator
Menu. The User Settings menu is updated to include the
Administrator menu options.
The Administrator Settings menu has the settable items,
including access to the user menus. If you disable a menu from
this tab, it does not appear on the User Settings tab.
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To save your changes, click the “Apply the changed settings”
icon (as shown below), in the top left hand corner.
To undo a change, click the Undo changed settings icon.
NOTE
You can access the printer menu settings window direct by
clicking [Start], [All Programs] and selecting Okidata|OKI
C3400n|Printer Name Printer Settings.
It should be noted that many of these settings can be, and
often are, overridden by settings made in the printer drivers.
However, several of the driver settings can be left at “Printer
Setting”, which will then default to the settings entered in
these printer menus.
Factory default settings are shown in bold type in the
following tables.
Printer Menu utility (Mac only)
There is no status monitor in Mac. You can change printer user
settings through the Printer Menu utility.
You can use Windows Print Control Server Software to manage
your printer in Mac. For more information, see “Printing From
Mac” on page 35.
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Printer menus
Information menu
This menu provides a quick method of listing various items
stored within the printer.
INFORMATION MENU
ITEM ACTION EXPLANATION
PRINT MENU MAP
/ STATUS PAGE
PRINT
PRINT NETWORK
CONFIGURATION
DEMO PRINT EXECUTE Prints demo page.
Shut down menu
This menu provides an option to ensure that your printer can
be safely switched off.
SHUT DOWN MENU
ITEM ACTION EXPLANATION
SHUT DOWN
START
EXECUTE Prints complete menu listing with
current settings shown.
EXECUTE Prints a page that lists the printer’s
current network settings.
EXECUTE Prepares printer to be safely switched
off.
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Print menu
This menu provides adjustment of various print job related
functions.
PRINT MENU
ITEM SETTINGS EXPLANATION
COPIES 1-999 Enter the number of copies of a
MANUAL FEED
(Multi Purpose
Tray)
MEDIA SIZE
CHECK
MONO-PRINT
SPEED
ON/OFF Selects the default tray for paper feed,
ENABLE
DISABLE
AUTO
Color
NORMAL
document to be printed from 1 to 999.
Cassette Tray or Multi Purpose Tray.
Determines whether the printer checks
the size of paper loaded matches that
required for the document sent to print.
Selects the printer's print engine speed
for the
type of print media in use.
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Media menu
This menu provides adjustment to suit a wide range of print
media.
MEDIA MENU
ITEM SETTINGS EXPLANATION
TRAY
- MEDIA SIZE
TRAY
- MEDIA TYPE
TRAY
- MEDIA
WEIGHT
A4 / A5 / A6 / B5
LETTER
EXECUTIVE
LEGAL14
LEGAL13
LEGAL13.5
CUSTOM
PLAIN
LETTERHEAD
BOND
RECYCLED
ROUGH
Glossy
LIGHT
17-20 lb.
64-74 g/m²
MEDIUM
20-24 lb.
75-90 g/m²
HEAVY
24-32 lb.
91-120 g/m²
Selects the size of paper loaded in
Tray 1. For CUSTOM setting see
X-DIMENSION and Y-DIMENSION
later in this table.
Selects the type of media loaded
in this tray. This will help the
printer to adjust its internal
operating parameters, such as
engine speed and fusing
temperature, to better
accommodate the media to be
fed. For example, letterhead may
benefit from a slightly lower
fusing temperature to ensure that
its ink does not offset. Usertype 1
– 5 will be displayed only when
registered from the host PC.
Adjusts the printer for the weight
of paper stock loaded in this tray.
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MEDIA MENU
ITEM SETTINGS EXPLANATION
MANUAL (Multi
Purpose Tray)
- PAPER SIZE
MANUAL (Multi
Purpose Tray)
- MEDIA TYPE
MANUAL (Multi
Purpose Tray)
- MEDIA
WEIGHT
CUSTOM PAPER
SIZE
- MEDIA SIZE
UNIT
CUSTOM PAPER
SIZE
- MEDIA WIDTH
CUSTOM PAPER
SIZE
- MEDIA
LENGTH
A4 / A5 / A6 / B5/
LETTER
EXECUTIVE
LEGAL14
LEGAL13
LEGAL13.5
CUSTOM
COM-9 ENVELOPE
COM-10 ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE
PLAIN
LETTERHEAD
LABELS
BOND
RECYCLED
CARD STOCK
ROUGH
USERTYPE1 – 5
MEDIUM
20-24 lb.
75-90 g/m²
HEAVY
24-32 lb.
91-120 g/m²
ULTRA HEAVY
32-54 lb.
121-203 g/m²
MILLIMETRE
INCH
2.52-8.27-8.5
inches
64-210-216
MILLIMETRE
5.83-11-47.24
inches
148-297-1200
MILLIMETRE
Selects the size of paper to be fed
from the Multi Purpose Tray. For
CUSTOM setting see XDIMENSION and Y-DIMENSION
later in this table.
Selects the type of media to be
fed from the Multi Purpose Tray
so that the printer can adjust its
internal parameters to better
accommodate the selected type
of media. Usertype 1 – 5 will be
displayed only when registered
from the host PC.
Selects the media weight to be
fed from the Multi Purpose Tray.
Selects the unit of measure for
the next two items.
Selects the width of paper defined
by the “CUSTOM” settings
referred to in the foregoing PAPER
SIZE settings.
Selects the length of paper
defined by the “Custom” settings
referred to in the foregoing PAPER
SIZE settings. Note that media of
up to 47.24 in (1200 mm) in
length can be fed from the Multi
Purpose Tray for banner printing.
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Color menu
The printer automatically adjusts color balance and density at
appropriate intervals, optimising the printed output for bright
white paper viewed in natural daylight conditions. The items
on this menu provide a means of changing the default settings
for special or particularly difficult print jobs. Settings revert to
their default values when the next print job is complete.
COLOR MENU
ITEM SETTINGS EXPLANATION
DENSITY
ADJUSTMENT
MODE
DENSITY
ADJUSTMENT
COLOR
REGISTRATION
ADJUSTMENT
POSITION REG
FINE
ADJUSTMENT
C REG FINE
ADJUST
M REG FINE
ADJUST
Y REG FINE
ADJUST
AUTO
MANUAL
EXECUTE Selecting this will perform the auto
EXECUTE Performs automatic color
-3~0~+3
-3~0~+3
-3~0~+3
If set to AUTO, image density will be
automatically adjusted at power on,
when a new image drum or toner
cartridge is installed, and at intervals
of 100, 300 and 500 drum counts. If
a 500 drum count interval occurs
during a print job it will occur at the
end of that job, and will take up to
55 seconds. If set to MANUAL, this
adjustment will only be performed
when initiated by the next menu
item.
density set up immediately.
registration adjustment. Normally
this is done on power on and when
the top cover is opened and then
closed. This process accurately
aligns the cyan, magenta and yellow
images to the black image.
Performs fine adjustment of image
timing in relation to the black image
component.
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System configuration menu
This menu adjusts general printer settings to suit the way you
prefer to work.
SYSTEM CONFIGURATION MENU
ITEMS SETTINGS EXPLANATION
STATUS PAGE
AUTO PRINT
TIME TO POWER
SAVE MODE
CLEAR ALARMS ON
MANUAL FEED
(Multi Purpose
Tray) T I M EO U T
PRINT TIMEOUT OFF
PRINT
CONTINUATION
AT TO NER
SHORTAGE
(LOW TONER)
JAM RECOVERY ON
ERROR REPORT ON
ENABLED
DISABLED
5 MIN
15 MIN
30 MIN
60 MIN
240 MIN
JOB
OFF
30~90~300
SEC
5~90~300
CONTINUE
CANCEL
OFF
OFF
Automatically prints status on power
up.
Adjusts the idling time before the
printer automatically switches into
power saving mode. In this mode
power consumption is reduced to a
low level required to just keep the
printer operating and ready to
receive data. When a job is sent the
printer will require a warm-up time
of up to 1 minute before printing can
begin.
When ON, non-critical warnings,
such as requests for a different
paper size, can be cleared by
pressing the ON LINE button. When
set to JOB, they are cleared when
the print job resumes.
Specifies how many seconds the
printer will wait for paper to be fed
in manual feed mode before
cancelling the job.
Specifies how many seconds the
printer will wait when received data
pauses before forcing a page eject.
Specifies whether the printer should
continue printing even after a low
toner condition is detected.
Specifies whether the printer should
perform jam recovery after a paper
jam has occurred. If ON, the printer
will attempt to print again any pages
lost due to a paper jam once the jam
has been cleared.
Specifies whether to print an error
report when an internal error occurs.
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SYSTEM CONFIGURATION MENU
ITEMS SETTINGS EXPLANATION
LANGUAGE English,
German,
French, Italian,
Spanish,
Swedish,
Norwegian,
Finnish, Danish,
Dutch, Turkish,
Portuguese,
Polish, Russian,
Greek
Sets the language used for the
Status Monitor and printed reports.
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USB menu
This menu controls the operation of the printer’s USB data
interface.
USB MENU
ITEM SETTINGS EXPLANATION
SOFTWARE
RESET
MAXIMUM
SPEED
SERIAL NUMBER ENABLED /
ENABLED /
DISABLED
12MBPS
480MBPS
DISABLED
Enables or disables the SOFT RESET
command. (Only available on
Windows 98 and Windows Me.)
Specifies the maximum transfer
speed.
Specifies the USB serial number to
differentiate between USB devices
connected to the PC. If ENABLED,
the serial number is transmitted. If
DISABLED, the serial number is not
transmitted.
System adjustment menu
This menu provides access to USB settings for your printer.
SYS ADJUST MENU
ITEM SETTINGS EXPLANATION
X ADJUST -2.00 ~ 0 ~
+2.00
Y ADJUST -2.00 ~ 0 ~
+2.00
DUPLEX X
ADJUST
DUPLEX Y
ADJUST
DRUM
CLEANING
POWER SAVE ON
-2.00 ~ 0 ~
+2.00
-2.00 ~ 0 ~
+2.00
ON
OFF
OFF
Horizontal position.
Verti cal position .
Horizontal position.
Verti cal position .
ON rotates the drum (without
printing) prior to printing to reduce
any horizontal white line effect on
the print.
Enables or disables automatic power
save mode. Delay before entering
this mode is set in the system
configuration menu.
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Maintenance menu
This menu provides access to various printer maintenance
functions.
MAINTENANCE MENU
ITEM SETTINGS EXPLANATION
MENU RESET EXECUTE Resets menus to default settings.
POWER SAVE
MODE
PAPER BLACK
SET
PLAIN PAPER
Color SET
ON/OFF Enables or disables automatic power
save mode. Delay before entering
this mode is set in the system
configuration menu.
–2~0~+2 Used for small adjustment when you
experience faded print or light
specks / streaking in monochrome
printing on white paper. Select a
higher value to reduce fading, or a
lower value to reduce specks or
streaking in high density print areas.
–2~0~+2 As above, but for color printing.
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Usage menu
This menu is for information only, and provides an indication
of total usage of the printer and the expected life left in its
consumable items. This is particularly useful if you do not have
a full set of replacement consumables to hand and you need to
know how soon you will need them.
USAGE MENU
ITEM EXPLANATION
SHEETS
- TOTAL
- TRAY
- MANUAL TRAY
(MPT)
- Color PAGE
- MONO
CONSUMABLE LIFE
- BLACK (K) DRUM
- C DRUM
- M DRUM
- Y DRUM
- BELT
- FUSER
TONER LIFE
- BLACK (K)
- CYAN (C)
- MAGENTA (M)
- YELLOW (Y)
The total number of prints output by the printer.
The total number of pages fed from Tray.
The total number of pages fed from the Multi
Purpose Tray.
The total number of pages printed in color.
The total number of pages printed in
monochrome.
Percentage of life remaining in these consumable
items.
Current toner level.
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Printing settings
To print a list of the printer settings:
1. Start the Status Monitor.
2. Select the Printer Setup tab.
3. Click on the Printer Settings button on the Printer Setup tab.
4. Click on the Information menu and then select Print Menu Map.
5. Click on the Printer Menu button to print a Menu Map of printer
settings.
NOTE
A menu map of printer settings can also be printed from the
Status Panel by holding down the ON LINE button for 2
seconds.
Changing the display language
If required, carry out the following instructions to change the
language that is displayed in the Status Monitor.
1. Start the Status Monitor.
2. Select the Printer Setup tab.
3. Click on the Printer Settings button on the Printer Setup tab.
4. In the System Configuration menu, select the required language.
5. Click on the Save button.
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Part Numbers
Life Expectancy
See “Specifications” on page 108.
Toner
Black, High Capacity 43459304
Cyan, High Capacity 43459303
Magenta, High Capacity 43459302
Yellow, High Capacity 43459301
Black, standard 43459404
Cyan, standard 43459403
Magenta, standard 43459402
Yellow, standard 43459401
Image Drum
Black 43460204
Cyan 43460203
Magenta 43460202
Yellow 43460201
Fuser
120 V 43377001
230V 43377002
Belt
Belt 43378001
Memory
64 MB RAM 70042801
256 MB RAM 70042901
Only use genuine Oki Original products to ensure the best
quality and performance from your hardware. Non Oki Original
products may damage your printer's performance and
invalidate your warranty. Specifications subject to change
without notice.
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Toner cartridge replacement
CAUTION!
To avoid toner wastage and possible toner sensor
errors, do not change the- toner cartridge(s) until
“TONER EMPTY” is displayed through the Status
Monitor.
The toner used in this printer is a very fine dry powder. It is
contained in four cartridges: one each for cyan, magenta,
yellow and black.
Have a sheet of paper handy so that you have somewhere to
place the used cartridge while you install the new one.
Dispose of the old cartridge responsibly by placing it inside the
pack that the new one came in. Follow any regulations,
recommendations, etc., which may be in force concerning
waste recycling.
If you do spill any toner powder, lightly brush it off. If this is
not enough, use a cool, damp cloth to remove any residue. Do
not use hot water, and never use solvents of any kind. They
will make stains permanent.
WARNING!
If you inhale any toner or get it in your eyes, drink a
little water or bathe your eyes liberally in cold water.
Seek medical attention immediately.
Before changing the toner cartridge, switch off the printer and
allow the fuser to cool for about 10 minutes before opening the
cover.
1. Press the cover release and open the printer’s top cover fully.
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cover open button_F5_23.jpg
WARNING!
If the printer has been powered on, the fuser may be
hot. This area is clearly labelled. Do not touch this area.
2. Note the positions of the 4 cartridges.
ID Positions_Fig1_04.jpg
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
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3. Carry out one of the following:
(a) If you are replacing a toner cartridge that has been supplied
with your printer (release lever has 3 positions), pull the
colored toner release lever on the cartridge to be replaced
towards the front of the printer, in the direction of the
arrow, but stop at the central (upright) position (1).
Toner 3 positions_2.eps
(b) If you are replacing any other toner cartridge (lever has 2
positions), pull the colored toner release lever (1) on the
cartridge to be replaced fully towards the front of the
printer.
Toner unLock_F5_01.jpg
4. Lift the right-hand end of the cartridge and then draw the
cartridge to the right to release the left-hand end as shown, and
withdraw the toner cartridge from the printer.
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5. Put the cartridge down gently onto a piece of paper to prevent
toner from marking your furniture.
CAUTION!
The green image drum surface is very delicate and light
sensitive. Do not touch it and do not expose it to normal
room light for more than 5 minutes. If the drum unit
needs to be out of the printer for longer than this, please
wrap the cartridge inside a black plastic bag to keep it
away from light. Never expose the drum to direct
sunlight or very bright room lighting.
6. Remove the new cartridge from its box but leave its wrapping
material in place for the moment.
7. Gently shake the new cartridge from end to end several times to
loosen and distribute the toner evenly inside the cartridge.
Shake.jpg
8. Remove the wrapping material and peel off the adhesive tape
from the underside of the cartridge.
Tape.jpg
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9. Holding the cartridge by its top center with the colored lever to
the right, lower it into the printer over the image drum unit from
which the old cartridge was removed.
10. Insert the left end of the cartridge into the top of the image drum
unit first, pushing it against the spring on the drum unit, then
lower the right end of the cartridge onto the image drum unit.
Toner_replace_F5_03.jpg
11. Pressing gently down on the cartridge to ensure that it is firmly
seated, push the colored lever (1) towards the rear of the printer.
This will lock the cartridge into place and release toner into the
image drum unit.
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toner in positon_lock_Fig1_15.jpg
12. Finally, close the top cover and press down firmly so that the
cover latches closed.
cover close_F5_22.jpg
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Image drum replacement
WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
CAUTION!
Static sensitive devices, handle with care.
Antistatic symbol.jpg
The printer contains four image drums: cyan, magenta, yellow
and black.
1. Press the cover release and open the printer’s top cover fully.
cover open button_F5_23.jpg
2. Note the positions of the 4 cartridges.
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ID Positions_Fig1_04.jpg
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
3. Holding it by its top center, lift the image drum, complete with its
toner cartridge (1), up and out of the printer.
ID going out_Fig1_12.jpg
4. Put the old unit down gently onto a piece of paper to prevent
toner from marking your furniture.
5. Take the new image drum unit, complete with toner cartridge
(assembled according to the installation guide) and place it on
the piece of paper where the old ID unit was placed.
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CAUTION!
The green image drum surface at the base of the cartridge
is very delicate and light sensitive. Do not touch it and do
not expose it to normal room light for more than 5 minutes.
If the drum unit needs to be out of the printer for longer
than this, please wrap the cartridge inside a black plastic
bag to keep it away from light. Never expose the drum to
direct sunlight or very bright room lighting.
6. Remove the protective sheets from the image drum unit. Keep it
the same way round as the old unit. Pack the old ID unit inside
the packaging material for disposal.
Toner_remove paper _Fig1_24.jpg
7. Holding the complete assembly by its top center, lower it into
place in the printer, locating the pegs at each end (1) into their
slots (2) in the sides of the printer cavity.
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ID_going in_Fig1_14.jpg
8. Finally, close the top cover and press down firmly at both sides so
that the cover latches closed.
NOTE
If y o u need to r e t u rn or tra n s port your printer for any reason,
please make sure you remove the image drum unit
beforehand and place in the bag provided. This is to avoid
toner spillage.
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Fuser replacement
The fuser is located inside the printer just behind the four
image drum units.
WARNING!
If the printer has recently been powered on, some fuser
components will be very hot. Handle the fuser with
extreme care, holding it only by its handle, which will
only be mildly warm to the touch. A warning label clearly
indicates the area. If in doubt, switch the printer off and
wait at least 10 minutes for the fuser to cool before
opening the printer cover.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
1. Press the cover release and open the printer’s top cover fully.
cover open button_F5_23.jpg
2. Identify the fuser handle (1) on the top of the fuser unit.
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fuser_out_F5_10.jpg
3. Pull the two fuser retaining levers (2) towards the front of the
printer so that they are fully upright.
4. Holding the fuser by its handle (1), lift the fuser straight up and
out of the printer. If the fuser is still warm, place it on a flat
surface which will not be damaged by heat.
5. Remove the new fuser from its packaging and remove the transit
material.
6. Holding the new fuser by its handle, make sure that it is the
correct way round. The retaining levers (2) should be fully
upright, and the locating lugs (3) should be towards you. There is
one locating lug at each end of the fuser.
Fuser Alone.jpg
7. Holding the fuser handle (2), lower the fuser into the printer,
locating the two lugs into their slots in the metal partition which
separates the fuser area from the image drums.
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fuser going in_F8_12.jpg
8. Push the two retaining levers (1) towards the rear of the printer
to lock the fuser in place.
9. Finally, close the top cover and press down firmly at both sides so
that the cover latches closed.
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Replacing the belt unit
The belt unit is located under the four image drums. This unit
requires replacement approximately every 50,000 pages.
WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
1. Press the cover release and open the printer’s top cover fully.
cover open button_F5_23.jpg
2. Note the positions of the 4 cartridges. It is essential that they go
back in the same order.
ID Positions_Fig1_04.jpg
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
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3. Lift each of the image drum units (1), starting from the rear, out
of the printer and place them in a safe place away from direct
sources of heat and light (2).
CAUTION!
The green image drum surface at the base of each
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes. If the drum unit needs to be out of
the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from
light. Never expose the drum to direct sunlight or very
bright room lighting.
IDs _ all out_cover_F8_19.jpg
4. Locate the two fasteners (1) at each side of the belt (3) and the
lifting bar (2) at the front end.
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unlock belt_F5_08.jpg
5. Turn the two fasteners (1) 90° to the left. This will release the
belt from the printer chassis.
6. Pull the lifting bar (2) upwards so that belt tilts up towards the
front, and withdraw the belt unit from the printer.
belt coming out_Fig1_33.jpg
7. Lower the new belt unit into place, with the lifting bar at the front
and the drive gear towards the rear of the printer. Locate the
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drive gear into the gear inside the printer by the rear left corner
of the unit, and lower the belt unit flat inside the printer.
belt_roll in _ F5_09.jpg
8. Turn the two fasteners (1) 90° to the right until they lock. This
will secure the belt unit in place.
belt_lock_F5_09_1.jpg
9. Replace the 4 image drums, complete with their toner cartridges,
into the printer in the correct positions as shown.
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ID Positions_Fig1_04.jpg
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
10. Finally, close the top cover and press down firmly at both sides so
that the cover latches closed.
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Cleaning the LED head
Clean the LED head when printing does not come out clearly, has
white lines or when text is blurred.
1. Switch off the printer and open the top cover.
2. Gently wipe the LED head surface (1) with LED lens cleaner or
soft tissue.
Cleaning LED Head_F5_04.jpg
CAUTION!
Do not use methyl alcohol or other solvents on the LED
head as damage to the lens surface will occur.
3. Close the top cover.
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Installing additional memory
This section explains how to install additional RAM memory
into your printer as a memory upgrade.
Part Numbers
See “Part Numbers” on page 75.
Memory upgrade
The basic printer model comes equipped with 32MB of main
memory. This can be upgraded with an additional memory
board containing 64MB or 256MB, giving a maximum total
memory capacity of 288MB.
Installation takes a few minutes, and requires a medium size
cross-head (Philips type) screwdriver.
1. Switch the printer off and disconnect the AC power cable.
2. Press the cover release and open the printer’s top cover fully.
cover open button_F5_23.jpg
WARNING!
If the printer has been powered on recently, the fuser
will be hot. This area is clearly labelled. Do not touch.
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3. Remove each image drum units, starting with the front. Cover
the image drum units to protect them from direct light
IDs _ all out_cover_F8_19.jpg
4. Locate the two fasteners (1) at each side of the belt (3) and the
lifting bar (2) at the front end.
unlock belt_F5_08.jpg
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5. Unlock the fasteners and remove the belt as shown.
belt coming out_Fig1_33.jpg
6. Carefully remove the new memory board from its wrapping. Try
to handle the board only by its short edges, avoiding contact with
any metal parts as far as possible. In particular, avoid touching
the edge connector.
7. Notice that the memory board has a small cutout in the edge
connector, which is closer to one end than the other.
Memory card_Fig1_30.jpg
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8. Identify the RAM expansion slot in the printer. Unclip the plastic
cover to open this slot.
Memory slot_Fig1_34.jpg
9. If the RAM expansion slot already contains a memory upgrade
board, that board will have to be removed before you can install
the new one. To remove it proceed as follows, otherwise skip to
step 10.
(a) Identify the locking clips at each end of the RAM expansion
slot.
(b) Push the clips outward and back into the printer. The board
will pop out slightly.
(c) Grip the board firmly by its short edges and pull it out of the
slot.
(d) Place the removed memory board in the antistatic bag
which originally contained the new memory board.
10. Hold the new memory board by its short edges, so that the edge
connector faces in towards the RAM expansion slot, and the small
cutout is closer to the bottom of the printer.
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11. Gently push the board into the RAM expansion slot until it latches
in and will not go any further.
Memory card In_Fig1_35.jpg
12. Close the RAM expansion slot.
13. Replace the belt and image drum units.
See “Image drum replacement” on page 82.
See “Replacing the belt unit” on page 89.
14. Close the top cover of the printer.
15. Reconnect the AC power cable and switch the printer on.
16. When the printer is ready, print a menu map by holding down the
ON LINE button on the Operation Panel for 2 seconds.
17. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines, you
will see the current printer configuration. This list contains the
figure for total memory size.
This should indicate the total memory now installed, which should
be the size of memory board you have installed plus 32MB.
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Troubleshooting
Clearing paper jams
Provided that you follow the recommendations in this guide on use of
print media, and you keep the media in good condition prior to use,
your printer should give years of reliable service. However, paper
jams occasionally do occur, and this section explains how to clear
them quickly and simply.
Jams can occur due to paper misfeeding from a paper tray or at any
point on the paper path through the printer. When a jam occurs, the
printer immediately stops, and the Alert LED on the Status Panel
(together with the Status Monitor) informs you of the event. If
printing multiple pages (or copies), do not assume that, having
cleared an obvious sheet, others will not also be stopped somewhere
along the path. These must also be removed in order to clear the jam
fully and restore normal operation.
1. If a sheet is well advanced out of the top of the printer, simply
grip it and pull gently to draw it fully out. If it does not remove
easily, do not use excessive force. It can be removed from the
rear later.
2. Press the cover release and open the printer’s top cover fully.
cover open button_F5_23.jpg
WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
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