OKI B840dn, B840n User Guide

B840

B840n B840dn

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

www.okiprintingsolutions.com 07111701 Iss.01; Copyright © 2010 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company, Ltd. Oki Printing Solutions is a trademark of Oki Data Corporation. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard

Company. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. ENERGY STAR is a trademark of the United States Environmental Protection Agency. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD),1999/5/EC (R&TTE) and 2009/125/EC (ErP), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment and Energy Using Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 ✘✘

USB 5 ✘✔

Parallel 1.8 ✘✔

LAN 15 ✘✘

CORE SHIELD

1. If the centronics (parallel) port is enabled, the product is no longer Energy Star compliant.

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as OKI Printing Solutions) Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency First Aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Printer components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Panel elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Changing language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

How to change the settings - user. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

How to change the settings - administrator . . . . . . . . . . . . . . . . . . . . . . .14

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Print jobs menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Shutdown menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Media menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Sys config menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

PPR Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

FX Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Parallel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Network menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Printing menu settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Paper and envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Transparencies and adhesive labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Installing paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Paper feed, size and media setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Windows operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Mac OS X operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Contents > 4

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printing preferences in Windows applications . . . . . . . . . . . . . . . . . . . .37

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

PS emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Setting from Windows control panel . . . . . . . . . . . . . . . . . . . . . . . . . .44

Printer settings in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Auto duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Manual duplex printing using the paper tray (Windows only) . . . . . . . . . . .48

Manual duplex printing using the multi purpose tray . . . . . . . . . . . . . . . . .50

Overlays and Macros (Windows only). . . . . . . . . . . . . . . . . . . . . . . . . . .52

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Creating PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Create and download the project. . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Test printing the overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Create and download macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Test printing the macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

EP toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

...the paper feed rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Status and error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Input jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Feed jam or exit jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Paper feed problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Software problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Hardware problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Installing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Paper and tray information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Notes/symbols/terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents > 5

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 6

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Security Guide: helps you become familiar with your product’s security features. > Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 7

ON-

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 8

NTRODUCTION

Congratulations on purchasing this monochrome page printer. Your new printer is designed with a range of advanced features to give you crisp black and

white pages at high speed on a wide range of print media. For your information, a summary of the main features of your printer is given below.:

> Two different models to choose from: B840n and B840dn

(d denotes Duplex included and n denotes Network Interface Card included).

> Memory: 128MB. > Paper handling: 530 sheets (80g/m²). > Emulation: standard Printer Control Language PCL5e, PCLXL, Epson FX, IBM

ProPrinter and PostScript3.

> Barcodes: embedded for SIDM emulations. > USB 2.0 High speed and Parallel interfaces. > 10/100 BASE-TX Network: lets you share this valuable resource among users on

your office network.

> Multi Purpose tray: to extend the range of media your printer can accommodate

(capacity 100 sheets (80g/m²) or 10 envelopes), and can also use as manual duplex.

> “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

Additionally, the following optional features are also available:

> 256, 512MB RAM DIMM: to extend the main memory of your printer and speed up

the processing of large files.

> SD card for storage of overlays, macros and downloadable fonts, and automatic

collation of multiple copies of multipage documents.

> Additional paper tray: to increase your printer’s paper handling capacity by 530

sheets (80g/m²).

Introduction > 9

RINTER COMPONENTS

For illustration purposes the B840dn model is shown.

1. Operator panel

2. Output Stacker (250 sheets @ 80g/m

, face down)

3. Output Stacker extension

4. Top cover release button

5. Multi Purpose Tray (100 sheets @ 80g/m

6. Multi Purpose Tray extension

7. Paper size dial

8. Paper Tray (530 sheets @ 80g/m

)

9. ON/OFF switch

10. LED array

11. Fuser unit

12. EP toner cartridge

13. Top cover

)(shown in open position)

Printer components > 10

ACC

LAN

18 17

14. Cooling fan

15. Power cable connection

16. Parallel interface connection

17. LAN interface connection

18. ACC connection

19. USB interface connection

20. Paper Tray extension

21. Duplex unit (optional on the B840n)

22. Rear Face Up Tray extension

23. Rear Face Up Tray

Printer components > 11

PERATOR PANEL

3 4

The operator panel consists of a menu driven control panel, an LCD display and two LED indicators.

ANEL ELEMENTS

1. Liquid crystal display. (LCD) panel. Two rows of up to 16 alphanumeric digits

displaying print status, menu items in menu mode and error messages.

2. Menu Scroll Buttons. Press briefly to enter the MENU mode. Press briefly again to select the next menu. Press for more than 2 seconds to scroll through the different menus.

3. Back button. Press briefly to return to the previous higher level menu item or exit the menu when in MENU mode. In the ONLINE or OFFLINE mode/MENU mode: when pressed for 4 seconds, the printer starts to shutdown.

4. ENTER button. In the ONLINE or OFFLINE mode: press this briefly to enter the MENU

mode. In the MENU mode: press this briefly to select the menu or setting indicated on the LCD. When pressed for 2 seconds or longer, it reverts to the previous menu item.

NOTE When pressed with DATA displayed (press and hold for five seconds), it forces the printer to print out the remaining data in the printer.

5. On Line button. Press to switch between ONLINE and OFFLINE status. Press to exit the menu and displays ONLINE, when in the MENU mode.

NOTE When pressed in Menu mode, the Online button returns the printer to status. Also when there is an error indicating wrong paper size, pressing the Online button forces the printer to print.

When pressed in Sleep Mode, the Online button returns the printer to status.

When manually feeding paper, pressing the Online button will start the printing.

ONLINE

6. Cancel button. When printing press to cancel a print job. Press to exit the MENU mode and go ONLINE, when in the MENU mode.

NOTE When there is an error, and there are print jobs in queue, pressing the Cancel button deletes the first job in the queue.

Operator panel > 12

7. Ready indicator (green). ON indicates ready to receive data. FLASHING indicates processing data. FLASHING SLOWLY indicates the machine status is sleep mode. OFF indicates Offline.

8. Attention indicator (red). ON indicates a warning (e.g. low toner). FLASHING

indicates an error, (e.g. toner empty). OFF indicates normal condition.

NOTE If both the Ready and Attention indicators are flashing, tThere is a minor error with the printer, for example, toner is low and the image drum needs to be changed.

HANGING LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish Swedish Polish

French Dutch Russian Greek

Italian Turkish Finnish Czech

Spanish Portuguese Hungarian Norwegian

NOTE

1. The Operator Panel Language Setup Wizard will run automatically when you install the printer driver. Follow the instructions provided by this utility to set your chosen language.

2. The list above is neither conclusive nor exhaustive.

OWER SAVING MODE

If you do not use the machine for a while, it will enter the power saving mode to control the power consumption of the device. To cancel power saving mode, press the On Line button on the control panel.

WITCHING OFF

CAUTION!

If you have an SD card fitted, always follow the correct shutdown procedure to ensure that no data is lost.

1. Press the Enter button on the control panel to enter the menu.

2. Press the Menu down button and scroll to the SHUTDOWN MENU.

NOTE Alternatively, pressing the Back button for longer than 4 seconds will display

SHUTDOWN MENU.

the

3. Press the Enter button.

4. Press the Enter button to execute.

5. At the prompt, turn the power switch OFF.

Operator panel > 13

ENU FUNCTIONS

OW TO CHANGE THE SETTINGS

It should be noted that ma ny of th ese settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus.

Where applicable, factory default settings are shown in bold type in the following tables.In the normal operating condition, known as “standby,” the printer’s LCD window will show “ONLINE.”

In this condition, to enter the menu system, press the up and down Menu buttons on the operator panel to move up and down through the list of menus until the menu you wish to view is displayed. Then proceed as follows:

1. Press Enter to enter the menu.

2. Use the up or down Menu buttons on the control panel to scroll through the menus.

When the item you want to change is displayed, press Enter to view the sub-menus for that item.

3. Use the up or down Menu buttons to move up and down through the sub-menu items. When the item you want to change is displayed press Enter to display the setting.

4. Use the up or down Menu buttons to move up and down through the available settings for the sub-menu item. When the item you want to change is displayed press Enter to display the setting. An asterisk (*) will appear next to the setting, indicating that this setting is currently in effect.

USER

5. Do one of the following:

> Press Back again to move up to the list of menus;

or…

> Press On Line or Cancel to exit from the menu system and return to standby.

OW TO CHANGE THE SETTINGS

You can set whether to ENABLE or DISABLE each category in the user menu. Disabled categories are not displayed in the User’s menu. Only a system administrator can

change these settings.

1. Turn OFF the printer.

2. Turn ON the printer while pressing the Enter button.

When ADMIN MENU appears, take your finger off the button.

3. Press the Enter button.

4. At the ENTER PASSWORD prompt, enter the Admin password:

(a) Using the up and down MENU buttons, scroll to the required letter/digit. (b) Press the Enter button to input and move to the next letter/digit. (c) Repeat steps (a) and (b) until all letters/digits are entered.

Enter your 4 to 9 digit password.

ADMINISTRATOR

(The default password is aaaaaa).

5. Press the Enter button.

6. Press the up or down Menu button until the “category” you want to change is

displayed.

Menu functions > 14

7. Press the Enter button.

8. Press the up or down Menu button until the “item” you want to change is displayed.

9. Press the Enter button.

10. Using the up or down Menu button, identify the parameter as required.

11. Press the Enter button to enter an asterisk (*) on the right side of the setting

selected.

12. Press the On Line button to switch to online. The machine will automatically reboot.

ENUS

NOTE This guide is written to cover a number of models and as such may reference menu items or features that your machine does not have installed or does not support.

Factory default settings are shown in the following tables.

Menu functions > 15

RINT JOBS MENU

NOTE This menu only displays if the optional SD card is installed.

ITEM ACTION REMARKS

ENCRYPTED JOB NOT FOUND

PRINT DELETE

Used for printing an encrypted authentication print job (Encrypted Job) stored in the SD card.

After inputting a password, “SEARCHING JOB” is displayed until a job appropriate to the password is found.

(Searching time increases in proportion to the number of jobs stored in the SD card, and the printer may take up to 20 sec.)

The search can be cancelled by holding down the CANCEL button.

“NOT FOUND” will be displayed where a file is unavailable.

One of the following messages will appear if a printable file is available.

ENCRYPTED JOB PRINT DELETE If PRINT is selected, ALL jobs will be printed. If DELETE is selected, the following message will

appear. ARE YOU SURE? YES NO If NO is selected you will return to the source

MENU. If YES is selected, ALL jobs will be deleted. Print jobs with encrypted authentication stored in

the SD card are deleted by a delete method specified by the driver after printing or a delete instruction from the menu.

STORED JOB NOT FOUND

PRINT DELETE

Used to print out a stored job in the SD card. “NOT FOUND” will be displayed where a file is

unavailable. One of the following messages will appear if a

printable file is available. STORED JOB PRINT DELETE If PRINT is selected, COLLATING AMOUNT is

displayed and the number of pages to print can be specified. Press the Enter button.

All specified pages will be printed. If DELETE is selected, the following message will

appear. ARE YOU SURE? YES NO If NO is selected you will return to the source

MENU. If YES is selected, ALL jobs will be deleted.

Menu functions > 16

NFORMATION MENU

This menu provides a quick method of listing various items stored within the printer.

ITEM ACTION REMARKS

PRINT MENU MAP EXECUTE Prints complete menu listing with current settings

shown.

NETWORK EXECUTE Prints Network configuration information.

PRINT FILE LIST EXECUTE Prints a list of overlays, macros, fonts and other files

PRINT PCL FONT EXECUTE Prints complete list of all internal PCL fonts plus

PRINT PSE FONT EXECUTE Prints complete list of all internal PostScript

PRINT PPR FONT EXECUTE Prints complete list of all internal IBM ProPrinter III

PRINT FX FONT EXECUTE Prints complete list of all internal Epson FX emulation

DEMO32 EXECUTE Prints demonstration page containing graphics and

PRINT ERROR LOG EXECUTE Prints a list of all errors and warnings experienced.

USAGE REPORT EXECUTE Prints a list of pages printed.

HUTDOWN MENU

stored on the printer’s SD card (if installed).

those stored in ROM (slot 0), flash memory and SD card (if installed).

emulation fonts.

XL emulation fonts, including any downloaded to flash memory or SD card (if installed).

fonts, including any downloaded to flash memory or SD card (if installed).

text.

This item should always be selected before switching the printer off, to ensure that no data is lost.

ITEM ACTION REMARKS

SHUTDOWN START EXECUTE Performs controlled shutdown of the printer.

Only power the printer off when the display indicates that shutdown is complete.

Menu functions > 17

RINT MENU

This menu provides adjustment of various print job related functions.

ITEM DEFAULT REMARKS

COPIES 1 Enter the number of copies of a document to be

printed from 1 to 999.

DUPLEX OFF Switches the Duplex (2 sided) function ON/OFF.

BINDING LONG EDGE Sets the default binding to SEF or LEF.Display

PAPER FEED TRAY1 Selects the default tray for paper feed, Tray 1

AUTO TRAY SWITCH ON If two trays contain identical paper, the printer can

TRAY SEQUENCE DOWN Determines tray sequence order when automatically

MP TRAY USAGE DO NOT USE If a document to be printed demands a paper size not

MEDIA CHECK ENABLE Determines whether the printer check the size of

RESOLUTION 600DPI Sets the default resolution for printing (dots per inch).

Duplex must be fitted.

condition: duplex setting is enabled. See “DUPLEX” on page 18.

(upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).

switch to an alternative source when the current tray runs out in the middle of a print job.

switching.

installed in the selected tray, the printer can automatically feed from the multi purpose tray instead. If this function is not enabled, the printer will stop and request the correct size of paper to be loaded.

paper loaded matches that required for the document sent to print.

1200DPI uses more memory and requires more time to process, but prints at a higher quality.

TONER SAVE MODE DISABLE Use less toner 10pt characters print legibly, but 8 pt

characters do not.

ORIENTATION PORTRAIT Selects default page orientation between portrait

LINES PER PAGE 64LINES Sets the number of lines of text per page when raw

EDIT SIZE CASSETTE SIZE Sets the size of the printable page area to match the

X SIZE 210MILLIMETER Specifies paper width of Custom paper as a default

Y SIZE 297MILLIMETER Specifies paper length of Custom paper as a default

(tall) and landscape (wide). - (PCL, IBMPPR & EPSON FX only)

text is received from systems other than Windows. The default for A4 portrait is 64, and for Letter is 60. (PCL only)

size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes, see “Paper

recommendations” section in this guide.

value. Sets a paper size at right angles to the paper run

direction.

value. Sets a paper size in the same direction as the paper

run direction.

Menu functions > 18

EDIA MENU

This menu provides adjustment to suit a wide range of print media.

ITEM DEFAULT REMARKS

TRAY1 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 1 (upper tray

if both trays installed). For CUSTOM setting see XSIZE and Y-SIZE in “Print menu” on page 18.

TRAY1 MEDIATYPE PLAIN Selects the type of media loaded in this tray. This

will help the printer to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: USERTYPEn are displayed only if registered in the host PC/Server.

TRAY1 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY1 LEGAL SIZE LEGAL14

TRAY1 OTHER SIZE TABLOID

TRAY2 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 2 (lower) if

TRAY2 MEDIATYPE PLAIN Selects the type of media loaded in this tray (if

TRAY2 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY2 LEGAL SIZE LEGAL14

TRAY2 OTHER SIZE TABLOID

TRAY3 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 3 (lower) if

loaded in this tray.

installed. For CUSTOM setting see X-SIZE and YSIZE in “Print menu” on page 18.

installed). This will help the printer to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: USERTYPEn are displayed only if registered in the host PC/Server.

loaded in this tray (if installed).

installed. For CUSTOM setting see X-SIZE and YSIZE in “Print menu” on page 18.

TRAY3 MEDIATYPE PLAIN Selects the type of media loaded in this tray (if

Note: USERTYPEn are displayed only if registered in the host PC/Server.

TRAY3 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY3 LEGAL SIZE LEGAL14

TRAY3 OTHER SIZE LETTER SEF

Menu functions > 19

loaded in this tray (if installed).

ITEM DEFAULT REMARKS

MPT PAPERSIZE A4 LEF Selects the size of paper to be fed from the multi

purpose tray. For CUSTOM setting see XDIMENSION and Y-DIMENSION in “Print menu” on page43.

MPT MEDIATYPE PLAIN Selects the type of media to be fed from the multi

purpose tray so that the printer can adjust its internal parameters to better accommodate the selected type of media.Note: USERTYPEn are displayed only if registered in the host PC/Server.

MPT MEDIAWEIGHT MEDIUM Selects the media weight to be fed from the multi

UNIT OF MEASURE MILLIMETER Selects the unit of measure.

SYS

CONFIG MENU

purpose tray.

This menu adjusts general printer settings to suit the way you prefer to work.

ITEM DEFAULT REMARKS

POW SAVE TIME 1 MIN Adjusts the idling time before the printer

automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin.

SLEEP TIME 10 MIN Adjusts the power saving time before the printer

automatically switches into sleep mode.

PERSONALITY AUTO EMULATION This item selects which industry standard emulation

PARA PS-PROTOCOL ASCII Selects PostScript data format for parallel port.

your printer should use. When set to AUTO, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

USB PS-PROTOCOL RAW Selects PostScript data format for USB port.

NET PS-PROTOCOL RAW Selects PostScript data format for network port.

CLRABLE WARNING ONLINE When ONLINE, non-critical warnings, such as

requests for a different paper size, can be cleared by pressing the ON LINE button. When set to JOB, they are cleared when the print job resumes.

AUTO CONTINUE OFF Determines whether or not the printer will

MANUAL TIMEOUT 60 SEC Specifies how many seconds the printer will wait for

WAIT TIMEOUT 40 SEC Specifies how many seconds the printer will wait

TIMEOUT LOCAL 40 SEC

TIMEOUT NET 90 SEC

automatically recover from a memory overflow condition.

paper to be fed before cancelling the job.

when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Menu functions > 20

ITEM DEFAULT REMARKS

JAM RECOVERY ON Specifies whether the printer should perform jam

recovery after a paper jam has occurred. If ON, the printer will attempt to re-print any pages lost due to a paper jam once the jam has been cleared.

ERROR REPORT OFF If ON, the printer will print error details when a

PostScript Emulation error occurs. Note: Applies to PS & PCL XL only.

PCL

EMULATION

This menu controls the printer’s PCL emulation.

ITEM DEFAULT REMARKS

FONT SOURCE RESIDENT Specifies the location of the PCL default font.

Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts.

FONT NO. I0 Sets the current default font number from the

FONT PITCH 10.00CPI Sets the width of the PCL default font in characters/

FONT HEIGHT 12.00POINT Height of the PCL default font.

SYMBOL SET PC-8 PCL symbol set. If the font source and number are

A4 PRINT WIDTH 78 COLUMN Sets the number of columns subject to Auto LF with

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character

LF FUNCTION LF Selects whether a received line feed character (0Ah)

currently selected source.

inch (CPI). Default font is the fixed-pitch, scalable font. The

value is displayed to the second decimal place Displayed only when the font selected in Font No. is

fixed-spacing, scalable font.

Note: This menu item is displayed only when the font selected in Font No. is a proportional-spacing, scalable font.

changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

(0Dh) also causes a line feed.

also causes a carriage return.

PRINT MARGIN NORMAL Sets the non-printable page area. NORMAL is PCL

PEN WIDTH ADJUST ON When minimum width is specified in PCL, sometimes

Menu functions > 21

compatible.

a 1-dot line, looks broken. With PEN WIDTH Adjust set to ON, when the

minimum width is specified, the line width will be emphasized so as to look wider than a 1-dot line.

With PEN WIDTH Adjust set to OFF, the line will appear as before.

ITEM DEFAULT REMARKS

TRAY ID#

PCL T0ID 4 Sets the # to specify the MP tray for the paper feed

PCL T1ID 1 Sets the # to specify Tray 1 for the paper feed

PCL T2ID 5 Sets the # to specify Tray 2 for the paper feed

PCL T3ID 20 Sets the # to specify Tray 3 for the paper feed

destination command (ESC&l#H) in PCL5e emulation.

destination command (ESC&l#H) in PCL5e emulation. (Displayed only if Tray 2 is installed).

destination command (ESC&l#H) in PCL5e emulation. (Displayed only if Tray 3 is installed).

PPR E

MULATION

This menu controls the printer’s PPR emulation.

ITEM DEFAULT REMARKS

CHARACTER PITCH 10 CPI Specifies character pitch in IBM PPR emulation.

FONT CONDENSE 12CPI to 20CPI Specifies 12CPI pitch for Condense Mode.

CHARACTER SET SET-2 Specifies a character set.

SYMBOL SET IBM-437 Specifies a symbol set.

LETTER O STYLE DISABLE Specifies the style that replaces 9BH with letter o

and 9DH with a zero

ZERO CHARACTER NORMAL Sets the zero to be slashed or unslashed.

LINE PITCH 6 LPI Specifies the line spacing.

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character

(0Dh) also causes a line feed.

LF FUNCTION LF Selects whether a received line feed character (0Ah)

LINE LENGTH 80 COLUMN Specifies the number of characters per line.

also causes a carriage return.

FORM LENGTH 11.7 INCH Specifies the length of paper.

TOF POSITION 0.0INCH Specifies the distance of print from the top edge of

LEFT MARGIN 0.0INCH Specifies the distance of print from the left hand

FIT TO LETTER DISABLE Sets the printing mode that can fit print data,

TEXT HEIGHT SAME Sets the height of a character.

CONT PAPER MODE OFF Sets printer for using continuous feed stationery.

Menu functions > 22

the paper.

edge of the paper.

equivalent to 11 inches (66 lines), in the LETTERsize printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

FX E

MULATION

This menu controls the printer’s FX emulation.

ITEM DEFAULT REMARKS

CHARACTER PITCH 10 CPI Specifies character pitch in this emulation.

CHARACTER SET SET-2 Specifies a character set.

SYMBOL SET IBM-437 Specifies a symbol set.

LETTER O STYLE DISABLE Specifies the style that replaces 9BH with letter o and 9DH

with a zero

ZERO CHARACTER NORMAL Sets the zero to be slashed or unslashed.

LINE PITCH 6 LPI Specifies the line spacing.

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character (0Dh)

LINE LENGTH 80 COLUMN Specifies the number of characters per line.

FORM LENGTH 11.7 INCH Specifies the length of paper.

TOF POSITION 0.0INCH Specifies the distance of print from the top edge of the

LEFT MARGIN 0.0INCH Specifies the distance of print from the left hand edge of the

FIT TO LETTER DISABLE Sets the printing mode that can fit print data, equivalent to

TEXT HEIGHT SAME Sets the height of a character.

CONT PAPER MODE OFF Sets printer for using continuous feed stationery.

ARALLEL MENU

also causes a line feed.

paper.

11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

This menu controls the operation of the printer’s parallel data interface.

ITEM DEFAULT REMARKS

PARALLEL DISABLE

Enables or disables the parallel port.

BI-DIRECTION ENABLE ENABLE/DISABLE the bi-directional capability of the

parallel interface.

ECP ENABLE Extended Capabilities Port, enables/disables this function.

ACK WIDTH NARROW Sets ACK width for compatible reception.

ACK/BUSY TIMING ACK IN BUSY Sets the order to output the BUSY and ACK signal for

compatible reception.

I-PRIME DISABLE Sets time to enable/disable I-prime signal

OFFLINE RECEIVE DISABLE To Enable/disable of this function. When set to Enable, the

1. If the centronics (parallel) port is enabled, the product is no longer Energy Star compliant.

interface retains a receive possible state even when switching to Offline. Interface sends the BUSY signal only when the receive buffer is full or a service call occurs.

Menu functions > 23

USB

This menu controls the operation of the printer’s USB data interface.

ITEM DEFAULT REMARKS

USB ENABLE Enables or disables the USB data interface.

SOFT RESET DISABLE Enables or disables the SOFT RESET command.

SPEED 480Mbps Selects the interface speed.

OFFLINE RECEIVE DISABLE Enables or disables this function. When set to

Enable, the interface retains a receive possible state even when switching to Offline. Interface sends the BUSY signal only when the receive buffer is full or a service call occurs.

SERIAL NUMBER ENABLE Specifies whether to ENABLE or DISABLE a USB

serial number. The USB serial number is used to identify the USB

device connected to your PC.

NOTE When you have changed any settings in the USB MENU, turn the printer OFF, then ON again.

Menu functions > 24

ETWORK MENU

This menu controls the operation of the printer’s 10Base-T/100Base-TX network interface.

ITEM DEFAULT REMARKS

TCP/IP ENABLE Enables or disables this network protocol.

IP VERSION IP v4 Sets up the IP version.

Operates with IP v4 only (not valid with IPv6). Operates with both IP v4 and IPv6. Operates with IPv6 only (not valid with IPv4). From this stage, if IPv6 only is set from UI, for

example Telnet, “IP v6” appears as the value of IP Version on the operation panel. “IP v6” will disappear from the value if “IP v4” or “IP v4+v6” is selected.

Display Condition: TCP/IP should be enabled.

NETBEUI DISABLE Enables or disables this network protocol.

NETBIOS OVER TCP ENABLE Sets Enable/Disable of NetBIOS over TCP protocol.

Display Conditions:

> TCP/IP should be enabled. > IP Version is not IPv6.

NETWARE DISABLE Enables or disables this network protocol.

ETHERTALK DISABLE Enables or disables this network protocol.

FRAMETYPE AUTO Selects the Ethernet MAC layer frame type.

Display Condition: Netware should be enabled.

IP ADDRESS SET AUTO Specifies whether IP address allocation is automatic

(DHCP) or manually assigned.

IP ADDRESS xxx.xxx.xxx.xxx Current assigned IP address. To change, press ENTER

SUBNET MASK xxx.xxx.xxx.xxx Current assigned subnet mask. To change, proceed as

GATEWAY ADDRESS xxx.xxx.xxx.xxx Current assigned gateway address. To change,

WEB ENABLE Enables or disables Web config. facility.

TELNET DISABLE Enables or disables Telnet config. facility.

FTP DISABLE Enables or disables communication via FTP.

IPSEC DISABLE Sets Enable/Disable of IPSec. Enable via the web.

SNMP ENABLE Enables or disables SNMP protocol.

NETWORK SCALE NORMAL Selects network size.When NORMAL is selected,

and use Menu buttons to increment 1st octet, then press ENTER again to move on to next octet. When 4th octet has been set, press ENTER again to register new address.

above.

proceed as above.

Enable: IPSec is available. Disable: IPSec is not available.

printer can work effectively, even when connected to a HUB that has a spanning tree feature. However, printer start up time gets longer when computers are connected with two or three small LANs.When SMALL is selected, computers can cover from two or three small LANs to a large LAN, but may not work effectively when connected to a HUB that has a spanning tree feature.

Menu functions > 25

ITEM DEFAULT REMARKS

HUB LINK SETTING AUTO NEGOTIATE Sets full or half duplex for communication via a

network hub.When AUTO is set, negotiation is done automatically.

FACTORY DEFAULTS EXECUTE Reloads the settings present when the unit was setup

by the manufacturer.

AINTENANCE MENU

This menu provides access to various printer maintenance functions.

ITEM DEFAULT REMARKS

MENU RESET EXECUTE Resets menus to default settings.

SAVE MENU EXECUTE Saves the current menu settings. The last menu

POWER SAVE ENABLE Enables or disables automatic power save mode.

SLEEP ENABLE Sets Enable/Disable of Sleep Mode.

USB HOST POWER OFF Sets power supply for USB-HOST of the whole

PAPER BLACK SET 0 Used for small adjustments when you experience

executed is saved and the menu previously saved is overwritten and erased.

When you press the ENTER button, the following confirmation message is displayed.

ARE YOU SURE? YES/NO If you select NO, the display returns to the previous

menu. If you select YES, the current menu settings are

stored and the menu is exited.

Delay before entering this mode is set in the SYS CONFIG MENU.

power save mode. When Off, suppress power supply.When On, do

normal power supply.

faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas.

TRNSPR BLACK SET 0 As above but for mono printing on transparencies.

DARKNESS 0 Adjusts the darkness setting. Normal setting is 0.

SMR SETTING 0 Sets a correction value for uneven print quality, to

BG SETTING 0 Sets a correction value for dark-coloured paper

Menu functions > 26

correct print variations caused by variations in temperature and humidity or in print density/ frequency.

printing, to correct print variations caused by variations in temperature and humidity or in print density/frequency.

SAGE MENU

This menu is for information only, and provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables to hand and you need to know how soon you will need them.

ITEM DEFAULT REMARKS

TRAY1 PAGE COUNT nnnn An indication of the number of pages printed from

Tra y 1.

TRAY2 PAGE COUNT nnnn An indication of the number of pages printed from

TRAY3 PAGE COUNT nnnn An indication of the number of pages printed from

MPT PAGE COUNT nnnn An indication of the number of pages printed from

FUSER LIFE REMAINING nnn% An indication of the remaining fuser life.

EP TONER (n.nK) REMAINING nnn% An indication of the remaining EP toner life.

RINTING MENU SETTINGS

Tra y 2. ( W hen Tray 2 is in s tall e d.)

Tra y 3. ( W hen Tray 3 is in s tall e d.)

the MPT.

Current menu settings can be confirmed by printing a Menu Map, using the control panel.

1. Press the Menu UP arrow or DOWN arrow button until the INFORMATION MENU is available, then press the Enter button.

2. Press the UP arrow or DOWN arrow button until PRINT MENU MAP EXECUTE is displayed.

3. Press the Enter button to print the menu map.

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

Menu functions > 27

APER RECOMMENDATIONS

For guidance on the media you can use with your printer, which input tray and which ejection method to use, see the section entitled “Paper and tray information” in the “Specifications” chapter.

APER AND ENVELOPE TYPES

The manufacturer of this printer recommends the following guidelines when selecting paper and envelopes for use in your printer:

> Paper and envelopes should be stored flat and away from moisture, direct sunlight

and heat sources.

> Use a smooth finished paper such as copier or laser type paper with a Sheffield

(smoothness) rating of 250 or less. If in doubt, please ask your paper supplier.

> Use paper and envelopes that are designed for use in laser type printers. > The use of heavily laid or textured paper will seriously impact on the life of the

image drum.

> Do not use very smooth, shiny/glossy paper. > Do not use heavily embossed headed paper. > Do not use specially treated papers such as carbon paper, non-carbon paper, thermal

paper and impact paper.

> Avoid using paper with perforations, cut-outs and ragged edges. > Do not use envelopes with windows or metal clasps. > Do not use envelopes with self sealing flaps. > Avoid using damaged or curled envelopes.

RANSPARENCIES AND ADHESIVE LABELS

The manufacturer of this printer recommends the following guidelines when selecting transparencies and adhesive labels for use in your printer:

> Always manually feed single sheets using the Multi Purpose Tray. > Always use rear output. > Media must be designed for use in laser printers or photocopiers and must be able to

withstand 200°C for 0.1 sec.

> Do not use media designed for use in colour laser printers and photocopiers. > Labels should cover entire carrier sheet. > Carrier sheet or adhesive must not be exposed to any part of the printer.

NOTE You can use Thermal resistant transparencies used for Over Head Projectors.

Paper recommendations > 28

OSTCARDS

The manufacturer of this printer recommends the following guidelines when selecting postcards for use in your printer:

> Always manually feed single postcards using the Multi Purpose Tray. > Use unfolded double postcards. > Use postcards designed for use in laser type printers. > Do not use postcards used for ink jet printers. > Do not use stamped or picture postcards.

NSTALLING PAPER

NOTE If printing on A6 size paper, use the multi purpose tray.

APER TRAY

NOTE If you are topping up the paper in a paper tray, it is recommended that you remove the remaining paper from the tray first then add the new paper stock followed by the paper you removed. This ensures that the oldest paper is used first to help prevent paper jams.

1. Remove the paper tray from the printer.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

Paper recommendations > 29

3. Load paper long edge feed (LEF) (letter headed paper - face down and top edge towards the right of the printer) (1) up to mark (a).

4. Adjust the rear stopper, paper guides (2) and cassette tray roller (3) to the size and orientation of paper being used.

CAUTION!

IMPORTANT: Set paper size dial (3) to the size and orientation of paper being used (A4 LEF in the above example).

If the paper is oriented long-edge, the Long Edge Feed (LEF) checkbox must be enabled in the printer driver.

If the paper is oriented short-edge, the Long Edge Feed checkbox must be disabled in the printer driver.

If the driver setting doesn't match the paper orientation, the printer will display an error message indicating that a mismatch has occurred.

5. Close the paper tray gently.

If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

If 3 trays are fitted this applies to trays 1 & 2 if printing from the 3rd (lower) tray.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. > Do not pull the paper tray out during printing (except as described above for the 2nd

tray).

Paper recommendations > 30

Face up and face down printing

For face down printing, make sure the Rear stacker is closed (the paper exits from the top of the printer). The Output Stacker on the top of the printer stacks printed pages face down, capacity 250 sheets of weight 80g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

The face up stacker should be opened and the tray extension pulled out when required for use. (With the face up stacker either opened or closed, the driver setting of face down will successfully direct prints to the face down stacker.)

The face up stacker can hold up to 100 sheets 80g/m² standard paper. Always use this stacker in conjunction with the Multi Purpose Tray or for heavyweight

stocks to reduce the possibility of paper jams.

See “Paper and tray information” on page 77.

Automatic feed sequence

With no optional feed trays installed, the Autotray function in the Print Menu is set by default to ON and the Tray sequence function is set to DOWN. In this way, if a tray runs out of paper, automatic feed will take place in the order Tray 1, Tray 2 (if fitted), Tray 3 (if fitted), Multi Purpose Tray, provided that these trays are set up for identical media. Also, configure the media size and media weight for the respective trays in the operator panel.

ULTI PURPOSE TRAY

1. Pull down the Multi Purpose Tray (1), extend the tray (2) and fold out the paper

supports (3), and adjust the paper guides to the width of the paper (4).

2. Load the paper into the Multi Purpose Tray and push the set button (5). Ensure that the paper is loaded below the arrow level (6) to avoid paper jam.

NOTE Do not exceed the paper capacity of approximately 100 sheets or 10 envelopes depending on the media weight.

> For single-sided printing on headed paper load the paper with the pre-printed side

up and top edge into the printer.

> For two-sided (duplex) printing on headed paper, load the paper with the pre-

printed side down and top edge away from the printer.

Paper recommendations > 31

> Envelopes should be loaded flap down, face up with the top edge to the left and

short edge into the printer.

NOTE Do not select Duplex printing on envelopes.

> Load Transparencies face up and top edge into the printer. > For heavyweight paper or cardstock open the rear stacker to collect the printed

output. This will give the paper a nearly straight path through the machine, avoiding paper jams and damage to the paper.

3. If required, set the media size and orientation in the media menu using the control panel, then issue the print command.

CAUTION!

Damage to the printer may occur if the incorrect paper setting is used when printing on a different media.

NOTE

> You can also set the media type in your printer driver. However, the

printer driver settings will override the settings on the control panel.

> Remember to reset the printer for normal paper after printing on a

different media.

Paper recommendations > 32

APER FEED, SIZE AND MEDIA SETTING

The process used to fuse (fix) the printed image to the paper involves a mixture of pressure and heat. Too much heat will cause lightweight paper to crease or curl and corrugations in transparencies. Too little heat will cause the image not to fuse fully into heavyweight paper.

NOTE Although media properties can be set in the printer driver for particular jobs, when filling a tray with media it is recommended that you manually set the printer to match the media as described here.

You must set the paper size dial as described on page 30.

Using the control panel on your printer, you can choose:

> which paper to use > the size of the paper you wish to use > the weight of the paper (thickness) > the type of paper

NOTE

> If the settings in the printer differ from those selected on your computer,

the printer will not print and the LCD will display an error message.

> The following printer settings are given as a guide only. Some software

applications require the paper feed, size and media settings to be selected from within the application (page setup).

> Although media properties can be set in the printer driver for particular

jobs, it is recommended that when filling a tray with media you manually set the printer to match the media as described here.

Paper feed selection

The paper feed, paper size, paper weight and media type can be set manually on the printer using the control panel as follows.

1. Press the Menu UP arrow or DOWN arrow button repeatedly until PRINT MENU is displayed, then press the Enter button.

2. Press the UP arrow or DOWN arrow button until PAPER FEED is displayed, then press the Enter button.

3. Press the UP arrow or DOWN arrow button until the required paper feed is displayed.

4. Press the Enter button. An asterisk (*) appears next to the selected paper feed.

5. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

NOTE When the fitted, paper feed automatically switches to the next available paper tray, providing non-stop printing.

AUTO TRAY SWITCH is set to ON and more than one paper tray is

Paper recommendations > 33

Paper size

Set the paper size as follows.

NOTE

> When using paper trays, standard paper sizes are recognised

automatically with CASSETTE SIZE (default setting) selected. Paper size need only be set for custom paper sizes.

> When using the Multi Purpose Tray, the paper size has to be selected.

1. Press the Menu UP arrow or DOWN arrow button until PRINT MENU is displayed, then press Enter button.

2. Press either UP arrow or DOWN arrow button repeatedly until EDIT SIZE is displayed, then press Enter button.

3. Press either UP arrow or DOWN arrow button until the required paper size is displayed, then press the Enter button. An asterisk (*) appears next to the selected paper size.

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

5. Select the correct paper settings in the printer driver before printing the file.

Media type and weight

Set media type and weight as follows:

CAUTION!

If media type or media weight are not correctly set, print quality deteriorates and the fuser roller may be damaged.

1. Press the Menu UP arrow or DOWN arrow button until MEDIA MENU is displayed, then press the Enter button.

2. Press the UP arrow or DOWN arrow button until MEDIA TYPE or MEDIA WEIGHT for the required tray is displayed, then press Enter button.

3. Press the UP arrow or DOWN arrow button until the required paper type or weight is

displayed, then press the Enter button. An asterisk (*) appears next to the selected paper type or weight.

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

5. Select the correct paper settings in the printer driver before printing the file.

Paper recommendations > 34

NTERFACES

Your printer is equipped with a selection of data interfaces:

1. Parallel

– For direct connection to a PC. This port requires a bi-directional (IEEE

1284 compliant) parallel cable.

2. USB – For connection to a PC running Windows 2000 or later or Mac OS X or later. This port requires a cable conforming to USB version 2.0 or above.

The operation of a printer is not assured if a USB compatible device is connected concurrently with other USB-compatible machines.

When connecting multiple printers of the same type, they appear as *****, ***** (2), ***** (3), etc. These numbers depend on the order of connecting or turning on each printer.

3. LAN – For network cable connection.

NOTE

> It is not recommended that you connect serial/USB and parallel cables to

the printer simultaneously.

> Interface cables are not supplied with your printer.

If you are connecting your printer directly to a stand alone computer proceed to “Printer

drivers” on page 36.

If your printer is to be installed as a network printer, please refer to the Network Guide for further details on how to configure the network connection before installing the printer drivers.

NOTE Administrator’s authority is required when installing a network connection.

1. If the centronics (parallel) port is enabled, the product is no longer Energy Star compliant.

Interfaces > 35

RINTER DRIVERS

This chapter describes how to install a printer driver on two types of operating system – Windows and Mac OS X.

The printer drivers are all contained on the printer driver DVD. Please refer to the readme file on this DVD for the latest information on printer driver installation.

INDOWS OPERATING SYSTEMS

1. With Windows running, insert the printer driver DVD into your DVD-ROM drive.

2. If the DVD does not run automatically, use Start > Run... and enter E:\setup

(where E is your DVD-ROM drive) in the Open field.

3. Click on OK.

4. Select your printer model.

5. Click on Driver Installation > Install Printer Driver and follow the on-screen

prompts to complete your printer driver installation.

6. Once the driver has been installed, the operator panel language switching utility will run automatically. Choose your preferred operating language. See “Changing

language” on page 13.

NSTALLED OPTIONS

Certain options may have been installed in your printer. For those that are installed, check that they appear enabled on the Menu Map.

Ensure that your options are set up in the printer driver(s) by making the appropriate settings on the Device Options tab (PCL emulation) and/or Device Settings tab (PS emulation). Refer to “Operation” on page 37 for details.

MAC OS X

Please refer to the readme file on DVD for details on installing the appropriate Mac OS X drivers.

NSTALLED OPTIONS

Ensure that any installed options are enabled in the printer driver.

OPERATING SYSTEMS

Printer drivers > 36

PERATION

This chapter provides a broad outline of how to operate your printer from either a Windows or a Mac OS X environment. In the former, while PCL emulation is available on all printer models, PS emulation is optional.

RINTER SETTINGS IN

NOTE The illustrations in this guide relate to Windows XP PCL and PS emulations – other operating system windows may appear slightly different but the principles are the same.

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in

the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a Print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

INDOWS

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document. The settings available from within your application are only those which you may want to change for specific applications or documents. Settings you change here will usually only last for as long as the particular application program is running.

PCL

EMULATION

The tabs available are the Setup Tab, the Job Options Tab and the Image Tab.

Operation > 37

Setup tab

1. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer.

2. You can choose the source of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 or Tray 3 (if you have the optional paper trays installed) or the Multi Purpose Tray. You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be 2 or 4) for printing scaled down pages at more than one page per sheet.

4. Page orientation can be set to either portrait (tall) or landscape (wide). Both views can be rotated by 180 degrees.

5. Under 2-sided Printing, you can choose from auto or manual. Under manual 2-sided Printing you can choose to print on one side of a sheet only or to use 2-sided printing (duplex printing). Your printer allows you to carry out manual duplex printing, meaning you must pass the paper through the printer twice. For more information, see “2-sided printing” on page 48 The Duplex Help button also offers guidelines on how to carry out manual duplex printing.

6. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

7. A single on-screen button restores the default settings.

Operation > 38

Job options tab

1. The output resolution of the printed page can be set as follows.

> The High Quality setting prints at 1200 x 1200dpi and is the best option for

printing vector objects such as graphics and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs. > The Draft setting prints at 300 x 300dpi and is suitable for printing draft

documents that contain mainly text.

> You can select Toner Saving to save toner for some print jobs.

2. You can print watermark text behind the main page image. This is useful for marking

documents as draft, confidential, etc. If you would like to print on special stationery, such as forms and letterhead, but do

not want to use pre-printed stationery, you can create your own using Overlays. For more information on Overlays and Macros refer to “Overlays and Macros (Windows

only)” on page 52. The Overlays button also offers guidelines on how to carry out

manual duplex printing.

3. You can select your preferred job type. For more information on using the secure printing functions, refer to the Security Guide.

4. You can select up to 999 copies to print consecutively, although you will need to top up the paper tray during such a long print run.

5. Your printed pages can be scaled to fit larger or smaller stationery, within a range of 25% to 400% of the original size.

6. In Raster (bitmap) mode, processing of the page image is done in the computer leaving little processing for the printer to do, although the file size may be large. In Vector mode, file sizes may be smaller and so transmission over a network, for example, may be faster. These effects are more pronounced for graphics printing than for text printing.

7. A single on-screen button restores the default settings.

Operation > 39

Image tab

1. Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphics image will be printed. Mesh determines that a screen of dots is used for dithering while Line Art determines that an array of lines is used for dithering.

2. Select dithering texture by setting the size of dots used in the halftone screen.

3. Set this control to print greyscale effects in black without dithering. Select the

check-box to disable greyscale printing or de-select the check-box to enable greyscale printing.

4. You can manually adjust brightness (the higher the setting the brighter the print) and contrast (the higher the setting the greater the contrast).

5. A single on-screen button restores the default settings.

Operation > 40

EMULATION

The tabs available are the Layout Tab, the Paper/Quality Tab and the Job Options Tab.

Layout tab

1. Page orientation can be set to portrait (tall), landscape (wide) or landscape rotated by 180 degrees.

2. Print on both sides (duplex printing) can be set to long edge or short edge of the document.

3. Printed page order can be set as front to back or back to front of the document.

4. Set the number of pages to be printed on a single sheet. You can also set it to print

a booklet.

Operation > 41

5. Click the Advanced button to be able to set further document options as follows:

1. Select the required printed paper size.

2. You can substitute another font for TrueType Font.

3. You can set other document options as required, including PostScript options and

printer features.

Paper/Quality tab

You can set the paper source or leave it as automatic selection and by using the Advanced button you have access to the same set of options as described above for the Layout Tab.

Operation > 42

Job options tab

1. The output resolution of the printed page can be set as follows.

> The High Quality setting prints at 1200 x 1200dpi and is the best option for

printing vector objects such as graphics and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs. > You can select Toner Saving to save toner for some print jobs.

2. You can print watermark text behind the main page image. This is useful for marking

documents as draft, confidential, etc. If you would like to print on special stationery, such as forms and letterhead, but do

not want to use pre-printed stationery, you can create your own using Overlays. For more information on Overlays and Macros, refer to “Overlays and Macros (Windows

only)” on page 52. The Overlays button also offers guidelines on how to carry out

manual duplex printing.

3. You can select your preferred job type. For more information on using the secure printing functions, refer to the Security Guide.

4. You can select up to 999 copies to print consecutively, although you will need to top up the paper tray during such a long print run.

5. Your printed pages can be scaled to fit larger or smaller stationery.

6. Using the Advanced button gives you access to the facility to set mirror image

printing and negative image printing.

7. A single on-screen button restores the default settings.

Operation > 43

ETTING FROM WINDOWS CONTROL PANEL

When you open the driver properties window directly from Windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you print from Windows applications, and will be remembered from one Windows session to the next.

PCL emulation

The main tabs are the General Tab, Advanced Tab and Device Options Tab.

General tab

1. This area lists some of the main features of your printer, including optional items.

2. This button opens the same windows as described earlier for items which can be set

from within application programs. Changes you make here, however, will become the new default settings for all Windows applications.

3. This button prints a test page to ensure that your printer is working.

NOTE The above features are provided by the Windows XP operating system and will vary with other operating systems.

Operation > 44

Advanced tab

1. You can specify which times of day your printer will be available.

2. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority

documents will print first.

3. Specifies that documents should be spooled (stored in a special print file) before being printed. The document is then printed in the background, allowing your application program to become available more quickly. Options follow:

(a) This specifies that printing should not start until the last page has been spooled.

If your application program needs a lot of time for further computation in the middle of printing, causing the print job to pause for more than a short period, the printer could prematurely assume that the document has finished. Selecting this option would prevent that situation, but printing will be completed a little later, as the start is delayed.

(b) This is the opposite choice to the one above. Printing starts as soon as possible

after the document begins spooling.

4. This specifies that the document should not be spooled, but printed directly. Your application will not normally be ready for further use until the print job is complete. This requires less disk space on your computer, since there is no spool file.

5. Directs the spooler to check the document setup and match it to the printer setup before sending the document to print. If a mismatch is detected, the document is held in the print queue and does not print until the printer setup is changed and the document restarted from the print queue. Mismatched documents in the queue will not prevent correctly matched documents from printing.

6. Specifies that the spooler should favour documents which have completed spooling when deciding which document to print next, even if completed documents are lower priority than documents which are still spooling. If no documents have completed spooling, the spooler will favour larger spooling documents over shorter ones. Use this option if you want to maximise printer efficiency. When this option is disabled the spooler chooses documents based only on their priority settings.

7. Specifies that the spooler should not delete documents after they are completed. This allows documents to be re submitted to the printer from the spooler instead of printing again from the application program. If you use this option frequently it will require large amounts of disk space on your computer.

8. Specifies whether advanced features, such as pages per sheet, are available, depending on your printer. For normal printing keep this option enabled. If

Operation > 45

compatibility problems occur you can disable the feature. However, these advanced options may then not be available, even though the hardware might support them.

9. This button provides access to the same setup windows as when printing from applications. Changes made via the Windows Control Panel become the Windows default settings.

10. You can design and specify a separator page that prints between documents. This is particularly useful on a shared printer to help each user find their own documents in the output stack.

NOTE The above features are provided by the Windows XP operating system and will vary with other operating systems.

Device options tab

In this window you can select which optional upgrades are installed on your printer. See

“Installing options” on page 74.

Operation > 46

PS emulation

The main tabs are the General Tab, Advanced Tab and Device Settings Tab. The General and Advanced tabs are the same as for PCL emulation described earlier.

Device settings tab

128 MB RAM

1. You can set the desired paper sizes in each of the available paper feed trays.

2. You can make a variety of font settings depending on your application.

3. You can set which optional upgrades are installed on your printer. See “Installing

options” on page 74.

RINTER SETTINGS IN MAC

OS X

Refer to the readme file on the drivers DVD, and the online help provided in the driver software.

Operation > 47

SIDED PRINTING

The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper.

You can print using Auto Duplex or Manual Duplex function.

NOTE The steps in the process relate to Windows XP PCL. Other operating system windows may appear slightly different, but the principles are the same.

UTO DUPLEX PRINTING

This printer provides automatic two-sided printing only for Letter, A4, B5, Executive, Legal 13, Legal 13.5 and Legal 14, using paper stocks from 60 - 105g/m².

To carry out Auto Duplex Printing:

1. Select File > Print and click the Properties button.

2. Select the input tray (Tray1, Tray2 (optional) or Multi Purpose Tray) from the Source

drop down menu.

3. In the Duplex printing drop down menu, select either Long Edge (Auto) or Short Edge (Auto) according to your printing preferences.

4. If you require further information, click the Duplex Help button.

5. Click the Print button.

ANUAL DUPLEX PRINTING USING THE PAPER TRAY

NOTE Manual Duplex printing is available only for Windows PCL Driver.

To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer twice. You can carry out 2-sided printing using the Paper Tray or the Multi Purpose Tray. You can use A4, A5, A6, B5, Letter, Legal 13, 13.5 and 14, Statement, Executive and Custom paper sizes, using paper stocks from 60 - 176g/m².

NOTE

> You cannot use A6 paper size for printing from Tray 2 or Tray 3 (options).

> You can print on Legal 13.5 paper only from Tray1, Tray 2 (option), Tray 3

(option) and when using Auto Duplex function.

1. Ensure that there is enough paper in the Paper Tray to carry out the print job.

2. Select File > Print and click the Properties button.

3. Select Tray1 from the Source drop down.

INDOWS ONLY

)

2-sided printing > 48

4. In the 2-sided printing drop down menu, select either Long Edge (Manual) or Short Edge (Manual) according to your printing preferences. If you require further information, click the Duplex Help button. Then, click the Print button.

5. Every second page (1) of your document is printed first. When this is complete, a

message appears on screen prompting you to take the paper, flip it and replace it in the Paper Tray.

6. Open the Paper Tray (2).

2-sided printing > 49

7. Take the printed paper from the Output Stacker (3) and place it in the Paper Tray, ensuring that the printed side is facing up and the bottom of the page facing into the printer (4).

8. Close the Paper Tray and press the Online (5) button. The message window should disappear from your screen and the document finishes printing the remaining pages of your document.

NOTE You must press the Online button to start the printing for other side. The default time is set to one minute, failing which, the data is deleted and not printed.

ANUAL DUPLEX PRINTING USING THE MULTI PURPOSE TRAY

1. Position the paper guides on the Multi Purpose Tray according to the paper size.

2. Place paper one sheet at a time in the Multi Purpose Tray. The paper is automatically

gripped in position.

3. Select File > Print to display the Print dialog box.

4. Click the Properties button.

5. Select the Multi Purpose Tray from the Source drop down.

6. On the 2-sided printing drop down menu, select either Long Edge (Manual) or Short Edge (Manual) according to your printing preferences. If you require further information, click the Duplex Help button.

7. When every second page has printed, take the paper from the output stacker.

2-sided printing > 50

8. Set the paper one page at a time in the Multi Purpose Tray with the printed side facing down and the top of the page facing into the printer. Ensure that the paper is gripped in place.

9. Press the Online button. The remaining pages of your document print on the blank side of the paper, one sheet at a time as you feed it into the Multi Purpose Tray.

2-sided printing > 51

VERLAYS AND

HAT ARE OVERLAYS AND MACROS

If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features.

You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it. If you have chosen to install the PCL driver, macros perform a similar function.

You can create several overlays or macros, and combine them in any way you like to produce a variety of forms and other special stationery. Each image can be printed on just the first page of a document, on all pages, on alternate pages, or just the pages that you specify.

REATING POSTSCRIPT OVERLAYS

Three steps are required to create an overlay:

1. Create the form data using your own application software and print it to a printer (.PRN) file.

2. Use the Storage Device Manager utility software supplied on DVD with your printer to create a “project file,” import the.PRN file(s), and download the generated filter (.HST) file to the printer. The project file will contain one or more overlay images which are functionally related, such as the cover page and the continuation page images for business letters.

ACROS

INDOWS ONLY

)

3. Use downloaded files to define your overlays ready for use when printing your

documents.

When printing overlay files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to overlays, they apply only to your final documents.

REATING THE OVERLAY IMAGE

1. Use your preferred application, perhaps a graphics program, to create the required

overlay image and save it.

2. Open your application’s Print… dialogue.

3. Make sure that the selected printer name (1) is

that of your PostScript printer driver.

4. Select the Print To File (2) option.

5. Click the Properties button (3) to open the

Document Properties window.

6. On the Job Options tab, click the Overlay button.

7. On the Overlay window, choose Create Form from the

drop-down list (4).

8. Click OK to close the Document Properties window.

9. Click OK again to close the Print dialogue.

10. When prompted for a print file name, enter a

meaningful name with the extension.PRN.

11. Close your application.

Overlays and Macros (Windows only) > 52

REATE AND DOWNLOAD THE PROJECT

1. From the Windows Start menu, start Storage Device Manager (SDM) and allow

SDM to discover the printer.

2. Choose Projects > New Project.

3. Choose Projects > Add File to Project.

4. Set the Files of Type drop-down list to PRN Files(*.prn).

5. Navigate to the folder where the.PRN files are stored and select one or more of these

to include in your overlay set. You can have more than one printer (.PRN) file in a project. For example, one for top

pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to.

6. Click Open to add these files to the current project.

7. When a message box appears confirming that a filter file has been created, click OK

to clear the message.

8. The project window will display one.HST file for each printer file added. Make a careful note of each of these names. Ensure that you note them exactly as they appear, they are case sensitive, and you will need them later.

9. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it.

10. Choose Projects > Send Project Files to Printer to download the project to the printer.

If you have a storage device in the printer, SDM will automatically download files to it. If not, SDM will download files to flash memory. If you have a hard disk but still prefer to download to flash memory, double-click the file name in the Project window and under Volume, type in %Flash0% and then click OK.

11. When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message.

EST PRINTING THE OVERLAY

1. Click on the printer icon for the relevant printer and choose Printers > Test Form.

2. In the Test PostScript Form window, to test each overlay select it and click OK. There

will be a short pause while the printer processes the form, and then it will print.

3. When each overlay has been tested, click Exit.

4. Click the standard Windows Close (X) button, or choose Projects > Exit to close

Storage Device Manager.

EFINING OVERLAYS

This is the final step before the new overlays are ready for use.

1. Open the Printers (called “Printers and Faxes” in Windows XP) window via the Start menu or the Windows Control Panel.

2. Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu.

3. In the Overlay window, click the New button.

Overlays and Macros (Windows only) > 53

4. In the Define Overlays window, enter a suitable name (1) for this overlay and choose which page(s) (2) of your documents will use this overlay.

1 2

5. Enter the name of the overlay file (3) exactly as it appeared in the Storage Device Manager project window. Remember that this name is case sensitive.

3 4

If you forgot to note the overlay names when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

6. Click Add (4) to add this overlay into the defined overlays list.

7. Click OK to close the Define Overlay window.

The new overlay now appears in the Defined Overlays list in the printer properties window.

8. Repeat the above procedure if you wish to define more overlays.

9. When done, click OK to close the printer properties window.

Your new overlays are now ready and available to be used for any future documents you wish.

RINTING WITH POSTSCRIPT OVERLAYS

Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages.

1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit within the appropriate space.

2. Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PostScript printer driver in which the overlays have been defined.

3. Click the Properties button to open the Printing Preferences window.

4. On the Job Options tab, click the Overlay button.

5. On the Overlays window, choose Use Overlay from the

drop-down list (1).

6. Click on the first overlay (2) you wish to use. In this example it is the Cover Page overlay. Then click the

Add button (3).

7. If you want to use another overlay, in this case it is the

Continuation page, click the second overlay (4) and

3 2

then click the Add button (3) again.

8. When you have selected all the overlays you want to use for this document, click OK.

9. Finally, in your application’s print dialogue, click OK to begin printing.

Overlays and Macros (Windows only) > 54

REATING

Three steps are required to create an overlay:

1. Create the form data using your own application software and print it to a printer

2. Use the Storage Device Manager utility software supplied on DVD with your printer

3. Use downloaded files to define your overlay ready for use with any future document.

REATING THE OVERLAY IMAGE

1. Use your preferred application, perhaps a graphics program, to create the required

2. Open your application’s Print… dialogue.

3. Make sure that the selected printer name (1) is that of

4. Select the Print To File (2) option.

PCL O

(.PRN) file.

to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.

When printing files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to macros, they apply only to your final documents.

image and save it.

your PCL printer driver.

VERLAYS

5. When prompted for a print file name, enter a meaningful name with the extension .PRN .

6. Close your application.

REATE AND DOWNLOAD MACROS

1. From the Windows Start menu, start Storage Device Manager (SDM) and allow

SDM to discover the printer.

2. Choose Projects > New Project to start a new project.

3. Choose Projects > Filter Macro File. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.

Example: If you create a black oval in MS Paint and leave all the colour command

filters checked, the black oval will print as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID” and “Palette Control” filters.

4. Set the Files of Type drop-down list to PRN Files(*.prn).

5. Navigate to the folder where the overlay .PRN files are stored and select one or more

of these to include in your overlay set. You can have more than one macro file in a project. For example, one for top pages

and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to.

6. Click Open to add these files to the current project. (You can also drag and drop files from Windows Explorer directly into the project window if you prefer.) When a message box appears confirming that a filter file has been created, click OK to clear the message.

7. The project window will display one .BIN file for each printer file added. Make a careful note of the name and ID number for each of the files. You will need them later.

Overlays and Macros (Windows only) > 55

If you wish to edit the names or ID numbers, double-click the file entry and edit the details. Volume details are as follows:

0 = printer’s storage device PCL partition; 1 = printer’s storage device Common partition; %disk0% = printer’s storage device PostScript partition; 2 = flash memory PCL %Flash0% = flash memory PostScript

Note that the names are case sensitive, and will be needed later exactly as they appear in this list.

8. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it.

9. Choose Projects > Send Project Files to Printer to download the project to the printer.

10. When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message.

EST PRINTING THE MACRO

1. Choose Printers > Test Macro.

2. In the Test Macro window, enter its ID number and click OK. After a short pause the

printer will print the macro.

3. When each macro has been tested, click Exit.

4. Click the standard Windows Close (X) button, or choose Projects > Exit to close

Storage Device Manager.

EFINING OVERLAYS

This is the final step before the new overlays are ready for use.

1. Open the Printers (called “Printers and Faxes” in Windows XP) window via the Start menu or the Windows Control Panel.

2. Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu.

3. On the Job Options tab, click the Overlay button.

4. In the Overlay window, Click the Define Overlays

button (1).

5. In the Define Overlays window, enter the name (a) and ID (b) of the required overlay, and define which page(s) (c) of your documents will use this overlay. Then

click the Add button (3) to add this overlay to the list of defined overlays. Repeat for any other related overlays. When done, click the Close button (4) to close the window.

The example illustrated shows two overlays defined, one for

a cover page and one for continuation pages.

Overlays and Macros (Windows only) > 56

Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive.

If you forgot to note the overlay name or ID when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

The new overlays will now appear in the Defined Overlays list in the printer properties window.

6. When done, click OK to close the printing preferences window.

Your new overlays are now ready and available to be used for any future documents you wish.

RINTING WITH

1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit nicely within the plain areas on your letterhead overlay.

2. Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PCL printer driver in which the overlays have been defined.

PCL

OVERLAYS

3. Click the Properties button to open the Printing Preferences window.

4. On the Job Options tab, click the Overlay button.

5. On the Overlay window, check the Use active overlays

checkbox (1).

6. In the Defined Overlays list, click on the first overlay (2) you wish to use, and click the Add button (3) to add it to the Active Overlays list. (If you want a reminder of how this overlay looks, click the Test Print button.)

7. If you want to use another overlay with this document, in this example it is the “Continuation Page” overlay, click this overlay (4) in the list of defined overlays, and then click the Add button (3) again to add the second overlay to the list of active overlays.

8. When the list of active overlays contains all the items you want to use, click OK.

9. Finally, click the Print button in your application’s Print dialogue to begin printing

your document.

Overlays and Macros (Windows only) > 57

AINTENANCE

TONER CARTRIDGE REPLACEMENT

Only use genuine original consumables to ensure the best quality and performance from your hardware. Non original products may adversely affect your printer's performance and invalidate your warranty.

CAUTION!

Static sensitive devices, handle with care.

NOTE When the LCD display indicates EP TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best “yield” from your EP toner cartridge.

The toner used in this printer is a very fine dry powder contained in the EP toner cartridge. Have a sheet of paper handy so that you have somewhere to place the used cartridge while

you install the new one. Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow

any regulations, recommendations, etc., which may be in force concerning waste recycling. If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp

cloth to remove any residue. Do not use hot water, and never use solvents of any kind. They will make stains permanent.

WARNING!

> Never expose an EP toner cartridge to an open flame. It can

cause an explosion and you can be burned.

> If you inhale any toner or get it in your eyes, drink a little water

or bathe your eyes liberally in cold water. Seek medical attention immediately.

1. Press the cover release and open the printer’s top cover fully.

WARNING!

If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

Maintenance > 58

2. Holding it by its top centre, pull the used EP toner cartridge out slowly.

3. Put the assembly down gently onto a piece of paper to prevent toner from marking

your furniture and to avoid damaging the green drum surface.

CAUTION!

The green image drum surface at the base of the EP toner cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

4. Take the new EP toner cartridge out of its packaging and place it on the piece of

paper where the old cartridge was placed. Leave its wrapping material in place for the moment.

5. Pack the old cartridge inside the packaging material for disposal.

6. Remove the wrapping material.

7. Holding the complete assembly by its top centre, lower it into place in the printer

locating the pegs (1 & 2) at each end into their slots in the sides of the printer cavity (3).

Maintenance > 59

8. Push the coloured lever towards the rear of the printer (lock position) to release toner into the image drum unit.

9. Gently wipe the LED head surface with a clean, lint free cloth.

10. Close the top cover and press it down to latch it closed.

LEANING

CAUTION!

Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent.

...

THE UNIT CASING

1. Switch the printer off.

2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral

detergent.

3. Use a soft dry cloth to dry the unit surface.

Maintenance > 60

4. Switch the printer on.

...

THE

LED

HEAD

Clean the LED array whenever a new toner cartridge is installed or if there are faded vertical areas or light printing down a page.

There is no need to switch off the printer to clean the lens.

1. Press the cover release and open the printer’s top cover fully.

2. Gently wipe the LED head surface with a clean, lint free cloth.

CAUTION!

Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur.

3. Close the top cover and press it down to latch it closed.

...

THE PAPER FEED ROLLERS

CAUTION!

Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent.

Clean the paper feed rollers if paper jams frequently occur.

1. Switch the printer off.

2. Remove the paper tray from the printer.

Maintenance > 61

3. Gaining access through the gap left by paper tray, wipe the paper feed rollers with a clean, lint-free cloth moistened with water.

4. Wipe the feed roller on the paper tray.

5. Replace the paper tray.

6. Open the multi purpose tray.

Maintenance > 62

7. Lift roller assembly and wipe the feed rollers.

8. Close the multi purpose tray.

Maintenance > 63

ROUBLESHOOTING

TATUS AND ERROR MESSAGES

Your printer has been designed to give you helpful status feedback not only during normal operation but also if a printing problem occurs so that you can take appropriate corrective action.

The LCD on the printer operator panel provides the self-explanatory status and error messages in your chosen language.

APER JAMS

Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.

Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the printer. When a jam occurs, the printer immediately stops, and the operator panel informs you of the event. If printing multiple pages (or copies), do not assume that having cleared an obvious sheet that others will not also be stopped somewhere along the path. These must also be removed in order to clear the jam fully and restore normal operation.

If paper jams occur frequently, clean the paper feed rollers. Refer to “...the paper feed

rollers” on page 61.

The printer may experience a paper jam in one of three areas.

1. INPUT JAM - paper has failed to leave the selected feed tray and enter the internal paper path of the printer. A typical message indicates a paper jam and identifies the tray to check.

2. FEED JAM - paper has entered the printer but failed to reach the exit. A typical message indicates a paper jam and advises you to open the top cover for access.

3. EXIT JAM - paper has reached the exit but has failed to exit completely from the printer. A typical message indicates an exit jam and advises you to open the top cover for access.

Troubleshooting > 64

NPUT JAM

NOTE The B840dn model has been illustrated below. The principles are the same for all models of this printer.

1. Remove the paper tray from the printer (1).

2. Remove any crumpled or folded paper.

3. Remove any paper from the underside of the printer (2).

4. Replace the paper tray.

After successful removal of any damaged or misfed paper, the printer should continue printing.

EED JAM OR EXIT JAM

1. Remove the tray and clear any misfed sheets as given above.

2. Press the cover release and open the printer’s top cover.

WARNING!

If the printer has been powered on, the fuser area will be hot. This area is clearly marked. Do not touch it.

CAUTION!

Never expose the EP toner cartridge to light for more than 5 minutes. Never expose the EP toner cartridge to direct sunlight. Always hold the EP toner cartridge by the ends or from the top. Never touch the surface of the green drum inside the EP toner cartridge.

Troubleshooting > 65

3. Carefully lift out the EP toner cartridge. Be careful not to touch or scratch the green drum surface.

4. Remove any jammed sheets from the paper path.

5. Re-install the EP toner cartridge, ensuring that the pegs (1 & 2) correctly locate into

the slots on each side of the printer (3).

6. Lower the top cover but do not press down to latch it closed yet. This will protect the drum from excessive exposure to room lighting, while you check the remaining area for jammed sheets.

Troubleshooting > 66

7. Remove any jammed paper from the fuser. (a) To remove a sheet just entering the fuser (1), grip the trailing edge of the sheet,

lift the fuser pressure release levers (2) up and press toward the rear to release the fuser’s grip on the sheet, and withdraw the sheet through the cavity area.

NOTE If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back.

(b) To remove a sheet in the fuser; pull the retaining lever (3) towards the front of

the printer to release the fuser. Withdraw the fuser unit using the handle (4).

the fuser’s grip on the sheet. Pull the trapped paper from the fuser.

(d) Replace fuser unit into the machine and move locking lever (3) toward the rear

of the machine.

Troubleshooting > 67

8. Remove any jammed paper from the face down stacker.

9. Remove any jammed paper from the face up stacker.

10. If a duplex unit is fitted, lift lever (1) and lower the duplex unit cover and pull out

any sheets found in this area. Close the duplex unit cover.

Troubleshooting > 68

11. If the jammed paper is not ejected when the duplex unit cover is closed, turn off the printer.

> Remove the duplex unit and paper tray extension. > Open the duplex unit as shown and pull out any sheets found in this area.

> Re-fit the duplex unit and paper tray extension.

12. Check for paper jam under the Paper Guard.

> Remove the EP toner cartridge as described in step 3. > Raise the Paper Guard (1) and remove the paper. Lower the Paper Guard back

into position.

> Re-install the EP toner cartridge as described in step 5.

Troubleshooting > 69

13. Open the Multi Purpose Tray (1). Lift the front cover release lever and lower the front cover. Check inside the cover for sheets in this area and remove any that you find, then close the cover.

14. Close the top cover and press down to latch it closed.

15. The printer will warm up and commence printing when ready. The page lost through

the jam will normally be reprinted.

Troubleshooting > 70

RINT QUALITY PROBLEMS

Before consulting a service representative regarding a print quality problem, check the table below to see if there is a solution, or something you might have overlooked.

SYMPTOM PROBLEM SOLUTION

Blank sheets printed. Image drum cartridge

not properly installed.

Empty toner cartridge. Replace with a new EP toner cartridge.

Entire page prints faintly.

Page has grey background.

Page prints all black. Hardware problem. Contact service.

Oblong area of faint print appears on each page.

Vertical white streaking or faint areas on page.

Vertical black lines. Hardware problem. Contact service.

Fuzzy print. LED array is dirty. Clean LED array.

Empty toner cartridge. Pages get fainter when toner is used up.

LED array is dirty. Clean LED array.

Static electricity, generally from dry environments, causes toner to stick to background.

Drop out caused by using paper exposed to high humidity.

Toner is low and does not distribute properly, or the drum is worn out.

LED array is dirty. Clean LED array.

Reinstall image drum cartridge.

Replace with a new EP toner cartridge.

Change paper to a smoother laser bond or use a humidifier.

Change paper stocks, check paper storage environment or use a dehumidifier; check toner level.

Replace with a new EP toner cartridge. Contact service.

Faded print. Toner low. Replace with a new EP toner cartridge.

Smeared or blotched print.

Printed page is light/ blurred.

Bold characters and dark lines are smeared.

Print is darker than usual.

Pages curl excessively.

Dirty rollers; toner dropped inside printer or image drum problem.

Is toner low? Replace with a new EP toner cartridge.

Is paper meant for laser printers?

LED array is dirty. Clean LED array.

Toner is low. Replace with a new EP toner cartridge.

Darkness setting is too high.

Printing on wrong side of paper.

Moisture in paper. Improper storage.

High humidity. Recommended operating humidity: 20-

Replace with a new EP toner cartridge. Contact service.

Use recommended paper.

Change darkness setting.

Turn paper over in tray. (Note arrow on paper package). Install paper print side down in tray.

Avoid storing paper in areas of excessive temperature and humidity. Store paper in protective wrapping.

80%.

Troubleshooting > 71

APER FEED PROBLEMS

SYMPTOM PROBLEM SOLUTION

Paper Jams occur frequently. Multiple sheets of paper are fed at the same time.

The printer is tilted. Place the paper on a stable

and flat surface.

Paper is too thick or too thin. Paper is moist, folded, creased or warped.

Paper is not aligned. Align the paper edges to the

Only one sheet of paper is loaded in the Paper tray or Multi Purpose tray.

Sheets of paper is added to the existing paper stock in the Paper tray or Multi Purpose tray.

Postcards, envelopes, label sheets or transparencies are loaded in the Paper tray.

Use paper suitable for the printer. Avoid storing paper in areas of excessive temperature and humidity. Store paper in protective wrapping

paper guides.

Load several sheets of paper.

Remove existing sheets of paper from the tray and add the new sheets to them, ensuring alignment and then load the tray.

You cannot print using the Paper tray. Load postcards, envelopes, label sheets or transparencies in the Multi Purpose tray.

Paper is not fed into the printer.

Printing does not resume after removing jammed paper.

Postcards or envelopes are placed in the wrong orientation.

Improper setting is selected for Paper Source in the printer driver.

The printer menu setting is incorrect.

Printing does not resume only by removing paper jam.

Check and load in the correct orientation.

Select the correct paper source from the Source drop down menu.

Set the size of the paper in the Setup Menu of the printer.

Open and close the top cover.

Troubleshooting > 72

OFTWARE PROBLEMS

Your software (operating environment, applications and printer drivers) controls the printing process. Make sure you have selected the right driver for use with your printer. See your software documentation for more information.

SYMPTOM PROBLEM SOLUTION

Printing is garbled. Incorrect driver is

Printer’s output is below rated speed.

Size of top margin increases with each page printed.

ARDWARE PROBLEMS

SYMPTOM PROBLEM SOLUTION

Graphic image prints partly on one page, partly on the next.

When you try to print nothing happens, but printer indicates it is ready to receive data.

Install an appropriate driver.

installed.

Much of the printing delays will be caused by your application. Sometimes purely text documents will print slowly depending on the selected fonts and how they are transferred to the printer.

Creeping text. Number of lines per page in software is not equal to number of lines per page of printer.

Insufficient printer memory for this image at this resolution.

Configuration error. Check cable connection. If more than one

For maximum speed, use text in your document and use a printer resident font.

Many software packages assume 66 lines per page, but your printer’s default is 64. Adjust software accordingly, or set LINES Per PAGE in the soft control panel to equal lines per page in your software.

Change the resolution, reduce the image size, or install more memory in your printer.

printer is available, make sure your printer has been selected.

Garbage prints. Incorrect cable

Printer freezes or displays error message when computer is rebooted.

Odours. Gases are given off by

Printer is on but must warm up before a job is printed.

configuration. Also, see Software Problems.

Booting the computer while the printer is on can cause a communications error.

forms or adhesives passing through the hot fusing unit.

Power Save mode is set on to conserve energy. The fuser must heat up before you can begin printing the next job.

Check cable configuration, continuity, and length.

Turn printer off before rebooting computer.

Make sure the forms you use can withstand heating, and provide adequate ventilation.

To eliminate warm up delay, change Power Save setting.

Troubleshooting > 73

NSTALLING OPTIONS

The following options are available to extend the performance of your printer:

> 256, 512MB RAM DIMM: to extend the main memory of your printer and speed up

the processing of large files

> SD Card: to enable collating of printed pages and can be used to store overlays and

macros, fonts, and secure or proof documents waiting to be printed

> Duplex unit (B840n only): to enable two-sided printing, using less paper and make

large documents easier to handle

> Second/third paper tray: to increase your printer’s paper handling capacity by 530

sheets (80g/m²) per tray

NSTALLATION PROCEDURE

To install any of the above options, follow the detailed installation sheet that accompanies the option.

ETTING THE DRIVER DEVICE OPTIONS

Once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications.

Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there.

In some cases the hardware configuration of your machine is automatically detected when the driver is installed. However, it is advisable to at least check whether all of the available hardware features are listed in the driver.

This procedure is essential if you subsequently add extra hardware features to your machine after the drivers have been installed and set up.

Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine.

INDOWS

1. Access the driver’s Properties window.

(a) Open the Printers window (called “Printers and Faxes” in Windows XP) via the

Start Menu or from the Windows Control Panel.

(b) Right-click the icon for this machine, and choose Properties from the pop-up

menu.

2. Select the Device Options tab. In the Windows XP PostScript driver the tab may be called Device Settings.

3. Set the options for any devices you have just installed.

4. Click OK to close the window and save your changes.

MAC OS X

Snow Leopard (Mac OS X 10.6) and Leopard (Mac OS X 10.5)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Select Options & Supplies.

Installing options > 74

4. Select Driver.

5. Select all hardware options appropriate to your machine and click OK.

Tiger (Mac OS X 10.4)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Select Printer Setup....

4. Select the menu and choose Installable Options....

5. Select all hardware options appropriate to your machine and click Apply Changes….

Panther (Mac OS X 10.3)

1. Open the Mac OS X Print & Fax Preferences.

2. Select Printing.

3. Select Set Up Printers....

4. Ensure your machine is selected and select Show Info....

5. Select the menu and choose Installable Options....

6. Select all hardware options appropriate to your machine and click Apply Changes….

Installing options > 75

PECIFICATIONS

ENERAL

PRINTER MODEL MODEL NUMBER

B840 N21301B

A summary of the basic characteristics of your printer appears in the table below:

ITEM SPECIFICATION

Dimensions 485mm x 521mm x 373mm (W x D x H)

Weight 28kg approximately (without optional trays)

Power supply

Power consumption Typical: <550W

Noise level Operation: <54dB(A)

Environmental conditions

220 to 240VAC @ 50 - 60Hz

Peak: <1.2KW Idle: <75W Power save mode: 15W (no options installed); 17W (with options

installed) Sleep mode: 1.2W

Standby mode: 37dB(A) Power saving mode: Background level

Operation: 10 - 32°C, 20% - 80% RH, Storage: -10-43°C, 10% - 90% RH When the printer is stored, it should be in its original packaging, with no

moisture formation.

± 2%

Specifications > 76

APER AND TRAY INFORMATION

Feed and ejection methods vary depending on the type, size and thickness of medium used. Use the chart below and the notes/symbols/terms on the following page for initial guidance. (Minor variations to settings may be necessary depending on user setup and environmental

conditions).

Feed Tray Ejection

Method

Paper type Size Weight T1 T2/T3MPT FU FD

Plain paper A3(SEF)

A4(LEF/SEF) B4(SEF) A5(SEF) B5(LEF/SEF) Letter(LEF/SEF) Executive(SEF) 8K(260x368mm) (SEF) 8K(270x390mm) (SEF) 8K(273x394mm) (SEF) 16K(184x260mm) (LEF/SEF) 16K(195x270mm) (LEF/SEF) 16K(197x273mm) (LEF/SEF) Tabloid (SEF)

Legal 14(SEF) Legal 13.5(SEF) Legal 13(SEF)

A6(SEF) L,ML,M,MH,H X X 0 0 0

B6(SEF) Statement(SEF)

Custom W: 76 - 297mm L: 148 - 432mm

L,ML,M,MH,H 0 0 0 0 0

L,ML,M,MH,H 0 0 0 X 0

L,ML,M,MH,H X X 0 0 0

L,ML,M,MH,H

Specifications > 77

Feed Tray Ejection

Method

Paper type Size Weight T1 T2/T3MPT FU FD

A3(SEF) A4(LEF/SEF) B4(SEF) A5(SEF) B5(LEF/SEF) Letter(LEF/SEF) Executive(SEF) 8K(260x368mm) (SEF) 8K(270x390mm) (SEF) 8K(273x394mm) (SEF) 16K(184x260mm) (LEF/SEF) 16K(195x270mm) (LEF/SEF) 16K(197x273mm) (LEF/SEF) Tabloid (SEF) Legal 14(SEF) Legal 13.5(SEF) Legal 13(SEF)

A6(SEF) B6(SEF) Statement(SEF)

Custom W: 76 - 297mm L: 148 - 432mm

UH X X 0 0 X

Postcards - X X 0 0 X

Envelopes Com-9

Com-10 DL C5 C6 Monarch Custom W: 76 - 297

L: 148 - 432

Labels A4

Letter

Transparencies A4

Letter

-XX00X

Specifications > 78

Duplex Printing

Auto Manual

Paper type Size Weight T1 T2/T3MPT T1 T2/T3MPT

Plain paper A3(SEF)

A4(LEF/SEF) B4(SEF) B5(LEF/SEF) Letter(LEF/SEF) Executive(SEF) 8K(260x368mm) (SEF) 8K(270x390mm) (SEF) 8K(273x394mm) (SEF) Legal 14(SEF) Legal 13.5(SEF) Legal 13(SEF)

16K (184 - 260mm)(LEF/SEF) 16K (195 - 270mm)(LEF/SEF) 16K (197 - 273mm)(LEF/SEF)

A6(SEF) A5(SEF) B6(SEF) Statement(SEF)

Custom W: 76 - 297mm L: 148 - 432mm

L,ML,M, MH, H

000000

XXX 0 X 0

XXX

A3(SEF) A4(LEF/SEF) B4(SEF) B5(SEF) Letter(LEF/SEF) Executive(SEF) 8K(260x368mm) (SEF) 8K(270x390mm) (SEF) 8K(273x394mm) (SEF) Legal 14(SEF) Legal 13.5(SEF) Legal 13(SEF)

A6(SEF) A5(SEF) B6(SEF) Statement(SEF)

Custom W: 76 - 297mm L: 148 - 432mm

Postcards - X X X X X X

UH XXXXXX

Specifications > 79

Duplex Printing

Auto Manual

Paper type Size Weight T1 T2/T3MPT T1 T2/T3MPT

Envelopes Com-9

Com-10 DL C5 C6 Monarch Custom W: 76 - 297

L: 148 - 432

Labels A4

Letter

Transparencies

A4 Letter

- XXXXXX

Specifications > 80

OTES/SYMBOLS/TERMS

Notes:

1. When an optional second paper tray is used, the original tray is referred to as Tray 1

and the optional tray as Tray 2.

2. It is possible to use custom paper sizes with the PS emulation driver.

3. Tray 1 can accommodate paper with width of 148 to 297mm and length of 182 to

432mm.

4. Tray 2 and tray 3 can accommodate paper with width of 148 to 297mm and length of 182 to 432mm.

5. When printing using Auto Duplex, paper will not be ejected face up.

6. The printing speed is reduced when you set the paper size of A5, A6, Postcards,

Envelopes as Medium heavy, Heavy or Ultra heavy.

7. Change the ejection mode to face down if the paper is curled up.

8. Change the ejection mode to face up if the paper curl is large.

9. When changing media settings, allow 15 seconds for the printer to adjust to the new

setting.

SYMBOL/

MEANING

TERM

T1 Paper Tray 1

T2 Paper Tray 2 (optional)

T3 Paper Tray 3 (optional)

MPT Multi Purpose Tray

FU Face Up printing from the rear of the printer

FD Face Down printing from the top of the printer

W, L W id th, Le n gt h i n m m

oCan be used

Light paper weight: 60 - 66g/m

Medium Light paper weight: 67 - 73g/m

Medium paper weight: 74 - 88g/m

Medium Heavy paper weight: 89 - 104g/m

Heavy paper weight: 105 - 122g/m

Ultra Heavy paper weight: 123g/m

- 160g/m

x Cannot be used

Can be used depending on the size.

Specifications > 81

NDEX

Numerics

2-sided printing..................... 48

Adhesive labels ..................... 28

Advanced features

enabling or disabling

Auto duplex printing ............. 48

........ 45

Cleaning the LED head.......... 60

Envelopes

Types

................................ 28

Exit paper jam ...................... 65

Feed jam or exit jam............. 65

Feed paper jam..................... 65

Input paper jam.................... 65

Installed options

Mac OS X

Windows ........................... 36

Installing drivers

Mac OS X

Windows ........................... 36

Installing paper..................... 29

Interface

LAN

Parallel.............................. 35

USB................................... 35

.......................... 36

................................... 35

Labels...............................28, 29

LCD ....................................... 12

LED array .............................. 61

Macros................................... 52

Maintenance

Cleaning LED array Manual Duplex

Multi Purpose Tray

Paper Tray ........................ 48

Manual Duplex printing ......... 48

Media settings....................... 33

Menus

FX menu

Information menu............. 17

Maintenance menu ...........26

Media menu ...................... 19

Network menu.................. 25

Parallel menu.................... 23

PCL menu ......................... 21

PPR menu ......................... 22

Print menu........................ 18

Shutdown menu ............... 17

System Config menu ........ 20

Usage menu...................... 27

USB menu......................... 24

Multi purpose tray ................. 31

........................... 23

........... 61

............ 50

Options

Installing

Overlays................................ 52

Overlays and macros

general Overlays, PCL

how to create

printing with

overlays

Overlays, PostScript

defining in the Windows

driver

how to create ................... 52

printing with overlays....... 54

.......................... 74

........................39, 52

................... 55

.....................56, 57

.............................. 53

Page orientation

setting in Windows

Paper

Envelope types

Exit jam............................ 65

Feed jam .......................... 65

Feed sequence.................. 31

Input jam ......................... 65

Label types ..................28, 29

Paper types ...................... 28

Size setting in Windows.... 38

Transparencies ............28, 29

tray selection in

Windows

Paper and envelope types..... 28

paper and trays .................... 77

paper feed problems............. 72

Paper feed, size and media

setting

Paper jams............................ 64

Print order

Face down printing

Face up printing ............... 31

Print quality problems........... 71

Print settings

how to save

printer components............... 10

Printer default settings

Windows defaults Printing

different media

Label types ..................28, 29

menu settings................... 27

Paper & envelope types.... 28

Quality problems .............. 71

Transparency types ..... 28, 29

Priority

print queue priority

......................... 38

................................ 33

......38, 41

................. 28

........... 31

...................... 38

............. 44

................. 51

.......... 45

Resolution

setting in Windows

......39, 43

Separator page

separating print jobs on a

shared printer

Software problems................ 73

Specifications

general

............................. 76

................ 46

paper and trays................ 77

Spooling

Windows settings

Status & error messages ...... 64

............. 45

Toner

how to replace

Troubleshooting

Hardware problems

Paper jams ....................... 64

Print quality problems ...... 71

Software problems ........... 73

.................. 58

.......... 73

Watermark

printing in Windows

.....39, 43

Index > 82

OKI

Oki Systems (UK) Limited

550 Dundee Road Slough Trading Estate Slough Berkshire SL1 4LE

Tel:+44 (0) 1753 819819 Fax:+44 (0) 1753 819899 http://www.oki.co.uk

Oki Systems Ireland Limited

The Square Industrial Complex Tallaght Dublin 24

Tel:+353 (0) 1 4049590 Fax:+353 (0)1 4049591 http://www.oki.ie

Oki Systems Ireland Limited Northern Ireland

19 Ferndale Avenue Glengormley BT36 5AL Northern Ireland

Tel:+44 (0) 7767 271447 Fax:+44 (0) 1 404 9520 http://www.oki.ie

Technical Support for all Ireland: Tel:+353 1 4049570 Fax:+353 1 4049555 E-mail: tech.support@oki.ie

OKI Systems (Czech and Slovak), s.r.o.

IBC – Pobřežní 3 186 00 Praha 8 Czech Republic

Tel: +420 224 890158 Fax:+420 22 232 6621 Website: www.oki.cz, www.oki.sk

Oki Systems (Deutschland) GmbH

Hansaallee 187 40549 Düsseldorf

Tel: 01805/6544357**

Fax: +49 (0) 211 59 33 45 Website: www.okiprintingsolutions.de info@oki.de

**0,14€/Minute aus dem dt. Festnetz der T-Com (Stand 11.2008)

Διανομέας των συστημάτων OKI

CPI S.A1 Rafailidou str. 177 78 Tavros Athens Greece

Τel: +30 210 48 05 800 Fax:+30 210 48 05 801 EMail:sales@cpi.gr

Oki Systems (Iberica), S.A.U

C/Teide, 3 San Sebastian de los Reyes 28703, Madrid

Tel:+34 91 3431620 Fax: +34 91-3431624 Atención al cliente: 902 36 00 36 Website: www.oki.es

CONTACT DETAILS

01805/OKIHELP**

Oki Systèmes (France) S.A.

44-50 Av. du Général de Gaulle 94246 L'Hay les Roses Paris

Tel:+33 01 46 15 80 00 Télécopie:+33 01 46 15 80 60 Website: www.oki.fr

OKI Systems (Magyarország) Kft.

Capital Square Tower 2 7th Floor H-1133 Budapest, Váci út 76 Hungary

Telefon: +36 1 814 8000 Telefax: +36 1 814 8009 Website: www.okihu.hu

OKI Systems (Italia) S.p.A.

via Milano, 11, 20084 Lacchiarella (MI)

Tel:+39 (0) 2 900261 Fax:+39 (0) 2 90026344 Website: www.oki.it

OKI Printing Solutions

Platinium Business Park II, 3rd Floor ul. Domaniewska 42 02-672 Warsaw Poland

Tel:+48 22 448 65 00 Fax:+48 22 448 65 01 Website: www.oki.com.pl E-mail: oki@oki.com.pl Hotline: 0800 120066 E-mail: tech@oki.com.pl

Oki Systems (Ibérica) S.A.

Sucursal Portugal Edifício Prime Av. Quinta Grande 53 7º C Alfragide 2614-521 Amadora Portugal

Tel:+351 21 470 4200 Fax:+351 21 470 4201 Website:www.oki.pt E-mail : oki@oki.pt

Oki Service Serviço de apoio técnico ao Cliente

Tel: 808 200 197 E-mail : okiserv@oki.pt

OKI Europe Ltd. (Russia)

Office 702, Bldg 1 Zagorodnoye shosse 117152, Moscow

Tel: +74 095 258 6065 Fax: +74 095 258 6070 e-mail: info@oki.ru Website: www.oki.ru

Technical support: Tel: +7 495 564 8421 e-mail: tech@oki.ru

Oki Systems (Österreich)

Campus 21 Businesszentrum Wien Sued Liebermannstrasse A02 603 22345 Brun am Gebirge

Tel: +43 223 6677 110 Drucker Support: +43 (0) 2236 677110-501 Fax Support: +43 (0) 2236 677110-502 Website: www.oki.at

OKI Europe Ltd. (Ukraine)

Raisy Opkinoy Street,8 Building B, 2 Kiev 02002 Ukraine

Tel: +380 44 537 5288 e-mail: info@oki.ua Website: www.oki.ua

OKI Sistem ve Yazıcı Çözümleri Tic. Ltd. Şti.

Harman sok Duran Is Merkezi, No:4, Kat:6, 34394, Levent İstanbul

Tel: +90 212 279 2393 Faks: +90 212 279 2366 Web: www.oki.com.tr www.okiprintingsolutions.com.tr

Oki Systems (Belgium)

Medialaan 24 1800 Vilvoorde

Helpdesk: 02-2574620 Fax: 02 2531848 Website: www.oki.be

AlphaLink Bulgaria Ltd.

2 Kukush Str. Building "Antim Tower", fl. 6 1463 Sofia, Bulgaria

tel: +359 2 821 1160 fax: +359 2 821 1193 Website: http://bulgaria.oki.com

OKI Printing Solutions

Herstedøstervej 27 2620 Albertslund Danmark

Adm.: +45 43 66 65 00 Hotline: +45 43 66 65 40 Salg: +45 43 66 65 30 Fax: +45 43 66 65 90 Website: www.oki.dk

Oki Systems (Finland) Oy

Polaris Capella Vänrikinkuja 3 02600 Espoo

Tel: +358 (0) 207 900 800 Fax: +358 (0) 207 900 809 Website: www.oki.fi

Oki Systems (Holland) b.v.

Neptunustraat 27-29 2132 JA Hoofddorp

Helpdesk: 0800 5667654 Tel:+31 (0) 23 55 63 740 Fax:+31 (0) 23 55 63 750 Website: www.oki.nl

Floor,

Oki contact details > 83

Oki Systems (Norway) AS

Tevlingveien 23 N-1081 Oslo

Tel:+47 (0) 63 89 36 00 Telefax:+47 (0) 63 89 36 01 Ordrefax:+47 (0) 63 89 36 02 Website: www.oki.no

General Systems S.R.L. (Romania)

Sos. Bucuresti-Ploiesti Nr. 135. Bucharest 1 Romania

Tel: +40 21 303 3138 Fax: +40 21303 3150 Website: http://romania.oki.com

Var vänlig kontakta din Återförsäljare i första hand, för konsultation. I andra hand kontakta

Oki Systems (Sweden) AB

Borgafjordsgatan 7 Box 1191 164 26 Kista

Tel. +46 (0) 8 634 37 00 e-mail: info@oki.se för allmänna frågor om Oki produkter

support@oki.se för teknisk support gällandes Oki produkter

Vardagar: 08.30 - 12.00,

13.00 - 16.00 Website: www.oki.se

Oki Systems (Schweiz)

Baslerstrasse 15 CH-4310 Rheinfelden

Support deutsch +41 61 827 94 81 Support français +41 61 827 94 82 Support italiano +41 061 827 9473 Tel: +41 61 827 9494 Website: www.oki.ch

Oki contact details > 84

OKI B840dn, B840n User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

MAC OS X

Numerics