OKI B840dn, B840n User Guide

B840

B840n B840dn

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

www.okiprintingsolutions.com 07111701 Iss.01; Copyright © 2010 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company, Ltd. Oki Printing Solutions is a trademark of Oki Data Corporation. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard

Company. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. ENERGY STAR is a trademark of the United States Environmental Protection Agency. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD),1999/5/EC (R&TTE) and 2009/125/EC (ErP), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment and Energy Using Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 ✘✘

USB 5 ✘✔

Parallel 1.8 ✘✔

LAN 15 ✘✘

CORE SHIELD

1. If the centronics (parallel) port is enabled, the product is no longer Energy Star compliant.

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as OKI Printing Solutions) Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency First Aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Printer components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Panel elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Changing language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

How to change the settings - user. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

How to change the settings - administrator . . . . . . . . . . . . . . . . . . . . . . .14

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Print jobs menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Shutdown menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Media menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Sys config menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

PPR Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

FX Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Parallel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Network menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Printing menu settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Paper and envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Transparencies and adhesive labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Installing paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Paper feed, size and media setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Windows operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Mac OS X operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Contents > 4

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printing preferences in Windows applications . . . . . . . . . . . . . . . . . . . .37

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

PS emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Setting from Windows control panel . . . . . . . . . . . . . . . . . . . . . . . . . .44

Printer settings in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Auto duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Manual duplex printing using the paper tray (Windows only) . . . . . . . . . . .48

Manual duplex printing using the multi purpose tray . . . . . . . . . . . . . . . . .50

Overlays and Macros (Windows only). . . . . . . . . . . . . . . . . . . . . . . . . . .52

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Creating PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Create and download the project. . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Test printing the overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Create and download macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Test printing the macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

EP toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

...the paper feed rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Status and error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Input jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Feed jam or exit jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Paper feed problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Software problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Hardware problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Installing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Paper and tray information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Notes/symbols/terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents > 5

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 6

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Security Guide: helps you become familiar with your product’s security features. > Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 7

ON-

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 8

NTRODUCTION

Congratulations on purchasing this monochrome page printer. Your new printer is designed with a range of advanced features to give you crisp black and

white pages at high speed on a wide range of print media. For your information, a summary of the main features of your printer is given below.:

> Two different models to choose from: B840n and B840dn

(d denotes Duplex included and n denotes Network Interface Card included).

> Memory: 128MB. > Paper handling: 530 sheets (80g/m²). > Emulation: standard Printer Control Language PCL5e, PCLXL, Epson FX, IBM

ProPrinter and PostScript3.

> Barcodes: embedded for SIDM emulations. > USB 2.0 High speed and Parallel interfaces. > 10/100 BASE-TX Network: lets you share this valuable resource among users on

your office network.

> Multi Purpose tray: to extend the range of media your printer can accommodate

(capacity 100 sheets (80g/m²) or 10 envelopes), and can also use as manual duplex.

> “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

Additionally, the following optional features are also available:

> 256, 512MB RAM DIMM: to extend the main memory of your printer and speed up

the processing of large files.

> SD card for storage of overlays, macros and downloadable fonts, and automatic

collation of multiple copies of multipage documents.

> Additional paper tray: to increase your printer’s paper handling capacity by 530

sheets (80g/m²).

Introduction > 9

RINTER COMPONENTS

For illustration purposes the B840dn model is shown.

1. Operator panel

2. Output Stacker (250 sheets @ 80g/m

, face down)

3. Output Stacker extension

4. Top cover release button

5. Multi Purpose Tray (100 sheets @ 80g/m

6. Multi Purpose Tray extension

7. Paper size dial

8. Paper Tray (530 sheets @ 80g/m

)

9. ON/OFF switch

10. LED array

11. Fuser unit

12. EP toner cartridge

13. Top cover

)(shown in open position)

Printer components > 10

ACC

LAN

18 17

14. Cooling fan

15. Power cable connection

16. Parallel interface connection

17. LAN interface connection

18. ACC connection

19. USB interface connection

20. Paper Tray extension

21. Duplex unit (optional on the B840n)

22. Rear Face Up Tray extension

23. Rear Face Up Tray

Printer components > 11

PERATOR PANEL

3 4

The operator panel consists of a menu driven control panel, an LCD display and two LED indicators.

ANEL ELEMENTS

1. Liquid crystal display. (LCD) panel. Two rows of up to 16 alphanumeric digits

displaying print status, menu items in menu mode and error messages.

2. Menu Scroll Buttons. Press briefly to enter the MENU mode. Press briefly again to select the next menu. Press for more than 2 seconds to scroll through the different menus.

3. Back button. Press briefly to return to the previous higher level menu item or exit the menu when in MENU mode. In the ONLINE or OFFLINE mode/MENU mode: when pressed for 4 seconds, the printer starts to shutdown.

4. ENTER button. In the ONLINE or OFFLINE mode: press this briefly to enter the MENU

mode. In the MENU mode: press this briefly to select the menu or setting indicated on the LCD. When pressed for 2 seconds or longer, it reverts to the previous menu item.

NOTE When pressed with DATA displayed (press and hold for five seconds), it forces the printer to print out the remaining data in the printer.

5. On Line button. Press to switch between ONLINE and OFFLINE status. Press to exit the menu and displays ONLINE, when in the MENU mode.

NOTE When pressed in Menu mode, the Online button returns the printer to status. Also when there is an error indicating wrong paper size, pressing the Online button forces the printer to print.

When pressed in Sleep Mode, the Online button returns the printer to status.

When manually feeding paper, pressing the Online button will start the printing.

ONLINE

6. Cancel button. When printing press to cancel a print job. Press to exit the MENU mode and go ONLINE, when in the MENU mode.

NOTE When there is an error, and there are print jobs in queue, pressing the Cancel button deletes the first job in the queue.

Operator panel > 12

7. Ready indicator (green). ON indicates ready to receive data. FLASHING indicates processing data. FLASHING SLOWLY indicates the machine status is sleep mode. OFF indicates Offline.

8. Attention indicator (red). ON indicates a warning (e.g. low toner). FLASHING

indicates an error, (e.g. toner empty). OFF indicates normal condition.

NOTE If both the Ready and Attention indicators are flashing, tThere is a minor error with the printer, for example, toner is low and the image drum needs to be changed.

HANGING LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish Swedish Polish

French Dutch Russian Greek

Italian Turkish Finnish Czech

Spanish Portuguese Hungarian Norwegian

NOTE

1. The Operator Panel Language Setup Wizard will run automatically when you install the printer driver. Follow the instructions provided by this utility to set your chosen language.

2. The list above is neither conclusive nor exhaustive.

OWER SAVING MODE

If you do not use the machine for a while, it will enter the power saving mode to control the power consumption of the device. To cancel power saving mode, press the On Line button on the control panel.

WITCHING OFF

CAUTION!

If you have an SD card fitted, always follow the correct shutdown procedure to ensure that no data is lost.

1. Press the Enter button on the control panel to enter the menu.

2. Press the Menu down button and scroll to the SHUTDOWN MENU.

NOTE Alternatively, pressing the Back button for longer than 4 seconds will display

SHUTDOWN MENU.

the

3. Press the Enter button.

4. Press the Enter button to execute.

5. At the prompt, turn the power switch OFF.

Operator panel > 13

ENU FUNCTIONS

OW TO CHANGE THE SETTINGS

It should be noted that ma ny of th ese settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus.

Where applicable, factory default settings are shown in bold type in the following tables.In the normal operating condition, known as “standby,” the printer’s LCD window will show “ONLINE.”

In this condition, to enter the menu system, press the up and down Menu buttons on the operator panel to move up and down through the list of menus until the menu you wish to view is displayed. Then proceed as follows:

1. Press Enter to enter the menu.

2. Use the up or down Menu buttons on the control panel to scroll through the menus.

When the item you want to change is displayed, press Enter to view the sub-menus for that item.

3. Use the up or down Menu buttons to move up and down through the sub-menu items. When the item you want to change is displayed press Enter to display the setting.

4. Use the up or down Menu buttons to move up and down through the available settings for the sub-menu item. When the item you want to change is displayed press Enter to display the setting. An asterisk (*) will appear next to the setting, indicating that this setting is currently in effect.

USER

5. Do one of the following:

> Press Back again to move up to the list of menus;

or…

> Press On Line or Cancel to exit from the menu system and return to standby.

OW TO CHANGE THE SETTINGS

You can set whether to ENABLE or DISABLE each category in the user menu. Disabled categories are not displayed in the User’s menu. Only a system administrator can

change these settings.

1. Turn OFF the printer.

2. Turn ON the printer while pressing the Enter button.

When ADMIN MENU appears, take your finger off the button.

3. Press the Enter button.

4. At the ENTER PASSWORD prompt, enter the Admin password:

(a) Using the up and down MENU buttons, scroll to the required letter/digit. (b) Press the Enter button to input and move to the next letter/digit. (c) Repeat steps (a) and (b) until all letters/digits are entered.

Enter your 4 to 9 digit password.

ADMINISTRATOR

(The default password is aaaaaa).

5. Press the Enter button.

6. Press the up or down Menu button until the “category” you want to change is

displayed.

Menu functions > 14

7. Press the Enter button.

8. Press the up or down Menu button until the “item” you want to change is displayed.

9. Press the Enter button.

10. Using the up or down Menu button, identify the parameter as required.

11. Press the Enter button to enter an asterisk (*) on the right side of the setting

selected.

12. Press the On Line button to switch to online. The machine will automatically reboot.

ENUS

NOTE This guide is written to cover a number of models and as such may reference menu items or features that your machine does not have installed or does not support.

Factory default settings are shown in the following tables.

Menu functions > 15

RINT JOBS MENU

NOTE This menu only displays if the optional SD card is installed.

ITEM ACTION REMARKS

ENCRYPTED JOB NOT FOUND

PRINT DELETE

Used for printing an encrypted authentication print job (Encrypted Job) stored in the SD card.

After inputting a password, “SEARCHING JOB” is displayed until a job appropriate to the password is found.

(Searching time increases in proportion to the number of jobs stored in the SD card, and the printer may take up to 20 sec.)

The search can be cancelled by holding down the CANCEL button.

“NOT FOUND” will be displayed where a file is unavailable.

One of the following messages will appear if a printable file is available.

ENCRYPTED JOB PRINT DELETE If PRINT is selected, ALL jobs will be printed. If DELETE is selected, the following message will

appear. ARE YOU SURE? YES NO If NO is selected you will return to the source

MENU. If YES is selected, ALL jobs will be deleted. Print jobs with encrypted authentication stored in

the SD card are deleted by a delete method specified by the driver after printing or a delete instruction from the menu.

STORED JOB NOT FOUND

PRINT DELETE

Used to print out a stored job in the SD card. “NOT FOUND” will be displayed where a file is

unavailable. One of the following messages will appear if a

printable file is available. STORED JOB PRINT DELETE If PRINT is selected, COLLATING AMOUNT is

displayed and the number of pages to print can be specified. Press the Enter button.

All specified pages will be printed. If DELETE is selected, the following message will

appear. ARE YOU SURE? YES NO If NO is selected you will return to the source

MENU. If YES is selected, ALL jobs will be deleted.

Menu functions > 16

NFORMATION MENU

This menu provides a quick method of listing various items stored within the printer.

ITEM ACTION REMARKS

PRINT MENU MAP EXECUTE Prints complete menu listing with current settings

shown.

NETWORK EXECUTE Prints Network configuration information.

PRINT FILE LIST EXECUTE Prints a list of overlays, macros, fonts and other files

PRINT PCL FONT EXECUTE Prints complete list of all internal PCL fonts plus

PRINT PSE FONT EXECUTE Prints complete list of all internal PostScript

PRINT PPR FONT EXECUTE Prints complete list of all internal IBM ProPrinter III

PRINT FX FONT EXECUTE Prints complete list of all internal Epson FX emulation

DEMO32 EXECUTE Prints demonstration page containing graphics and

PRINT ERROR LOG EXECUTE Prints a list of all errors and warnings experienced.

USAGE REPORT EXECUTE Prints a list of pages printed.

HUTDOWN MENU

stored on the printer’s SD card (if installed).

those stored in ROM (slot 0), flash memory and SD card (if installed).

emulation fonts.

XL emulation fonts, including any downloaded to flash memory or SD card (if installed).

fonts, including any downloaded to flash memory or SD card (if installed).

text.

This item should always be selected before switching the printer off, to ensure that no data is lost.

ITEM ACTION REMARKS

SHUTDOWN START EXECUTE Performs controlled shutdown of the printer.

Only power the printer off when the display indicates that shutdown is complete.

Menu functions > 17

RINT MENU

This menu provides adjustment of various print job related functions.

ITEM DEFAULT REMARKS

COPIES 1 Enter the number of copies of a document to be

printed from 1 to 999.

DUPLEX OFF Switches the Duplex (2 sided) function ON/OFF.

BINDING LONG EDGE Sets the default binding to SEF or LEF.Display

PAPER FEED TRAY1 Selects the default tray for paper feed, Tray 1

AUTO TRAY SWITCH ON If two trays contain identical paper, the printer can

TRAY SEQUENCE DOWN Determines tray sequence order when automatically

MP TRAY USAGE DO NOT USE If a document to be printed demands a paper size not

MEDIA CHECK ENABLE Determines whether the printer check the size of

RESOLUTION 600DPI Sets the default resolution for printing (dots per inch).

Duplex must be fitted.

condition: duplex setting is enabled. See “DUPLEX” on page 18.

(upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).

switch to an alternative source when the current tray runs out in the middle of a print job.

switching.

installed in the selected tray, the printer can automatically feed from the multi purpose tray instead. If this function is not enabled, the printer will stop and request the correct size of paper to be loaded.

paper loaded matches that required for the document sent to print.

1200DPI uses more memory and requires more time to process, but prints at a higher quality.

TONER SAVE MODE DISABLE Use less toner 10pt characters print legibly, but 8 pt

characters do not.

ORIENTATION PORTRAIT Selects default page orientation between portrait

LINES PER PAGE 64LINES Sets the number of lines of text per page when raw

EDIT SIZE CASSETTE SIZE Sets the size of the printable page area to match the

X SIZE 210MILLIMETER Specifies paper width of Custom paper as a default

Y SIZE 297MILLIMETER Specifies paper length of Custom paper as a default

(tall) and landscape (wide). - (PCL, IBMPPR & EPSON FX only)

text is received from systems other than Windows. The default for A4 portrait is 64, and for Letter is 60. (PCL only)

size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes, see “Paper

recommendations” section in this guide.

value. Sets a paper size at right angles to the paper run

direction.

value. Sets a paper size in the same direction as the paper

run direction.

Menu functions > 18

EDIA MENU

This menu provides adjustment to suit a wide range of print media.

ITEM DEFAULT REMARKS

TRAY1 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 1 (upper tray

if both trays installed). For CUSTOM setting see XSIZE and Y-SIZE in “Print menu” on page 18.

TRAY1 MEDIATYPE PLAIN Selects the type of media loaded in this tray. This

will help the printer to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: USERTYPEn are displayed only if registered in the host PC/Server.

TRAY1 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY1 LEGAL SIZE LEGAL14

TRAY1 OTHER SIZE TABLOID

TRAY2 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 2 (lower) if

TRAY2 MEDIATYPE PLAIN Selects the type of media loaded in this tray (if

TRAY2 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY2 LEGAL SIZE LEGAL14

TRAY2 OTHER SIZE TABLOID

TRAY3 PAPERSIZE CASSETTE SIZE Selects the size of paper loaded in Tray 3 (lower) if

loaded in this tray.

installed. For CUSTOM setting see X-SIZE and YSIZE in “Print menu” on page 18.

installed). This will help the printer to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: USERTYPEn are displayed only if registered in the host PC/Server.

loaded in this tray (if installed).

installed. For CUSTOM setting see X-SIZE and YSIZE in “Print menu” on page 18.

TRAY3 MEDIATYPE PLAIN Selects the type of media loaded in this tray (if

Note: USERTYPEn are displayed only if registered in the host PC/Server.

TRAY3 MEDIAWEIGHT MEDIUM Adjusts the printer for the weight of paper stock

TRAY3 LEGAL SIZE LEGAL14

TRAY3 OTHER SIZE LETTER SEF

Menu functions > 19

loaded in this tray (if installed).

ITEM DEFAULT REMARKS

MPT PAPERSIZE A4 LEF Selects the size of paper to be fed from the multi

purpose tray. For CUSTOM setting see XDIMENSION and Y-DIMENSION in “Print menu” on page43.

MPT MEDIATYPE PLAIN Selects the type of media to be fed from the multi

purpose tray so that the printer can adjust its internal parameters to better accommodate the selected type of media.Note: USERTYPEn are displayed only if registered in the host PC/Server.

MPT MEDIAWEIGHT MEDIUM Selects the media weight to be fed from the multi

UNIT OF MEASURE MILLIMETER Selects the unit of measure.

SYS

CONFIG MENU

purpose tray.

This menu adjusts general printer settings to suit the way you prefer to work.

ITEM DEFAULT REMARKS

POW SAVE TIME 1 MIN Adjusts the idling time before the printer

automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin.

SLEEP TIME 10 MIN Adjusts the power saving time before the printer

automatically switches into sleep mode.

PERSONALITY AUTO EMULATION This item selects which industry standard emulation

PARA PS-PROTOCOL ASCII Selects PostScript data format for parallel port.

your printer should use. When set to AUTO, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

USB PS-PROTOCOL RAW Selects PostScript data format for USB port.

NET PS-PROTOCOL RAW Selects PostScript data format for network port.

CLRABLE WARNING ONLINE When ONLINE, non-critical warnings, such as

requests for a different paper size, can be cleared by pressing the ON LINE button. When set to JOB, they are cleared when the print job resumes.

AUTO CONTINUE OFF Determines whether or not the printer will

MANUAL TIMEOUT 60 SEC Specifies how many seconds the printer will wait for

WAIT TIMEOUT 40 SEC Specifies how many seconds the printer will wait

TIMEOUT LOCAL 40 SEC

TIMEOUT NET 90 SEC

automatically recover from a memory overflow condition.

paper to be fed before cancelling the job.

when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Menu functions > 20

ITEM DEFAULT REMARKS

JAM RECOVERY ON Specifies whether the printer should perform jam

recovery after a paper jam has occurred. If ON, the printer will attempt to re-print any pages lost due to a paper jam once the jam has been cleared.

ERROR REPORT OFF If ON, the printer will print error details when a

PostScript Emulation error occurs. Note: Applies to PS & PCL XL only.

PCL

EMULATION

This menu controls the printer’s PCL emulation.

ITEM DEFAULT REMARKS

FONT SOURCE RESIDENT Specifies the location of the PCL default font.

Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts.

FONT NO. I0 Sets the current default font number from the

FONT PITCH 10.00CPI Sets the width of the PCL default font in characters/

FONT HEIGHT 12.00POINT Height of the PCL default font.

SYMBOL SET PC-8 PCL symbol set. If the font source and number are

A4 PRINT WIDTH 78 COLUMN Sets the number of columns subject to Auto LF with

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character

LF FUNCTION LF Selects whether a received line feed character (0Ah)

currently selected source.

inch (CPI). Default font is the fixed-pitch, scalable font. The

value is displayed to the second decimal place Displayed only when the font selected in Font No. is

fixed-spacing, scalable font.

Note: This menu item is displayed only when the font selected in Font No. is a proportional-spacing, scalable font.

changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

(0Dh) also causes a line feed.

also causes a carriage return.

PRINT MARGIN NORMAL Sets the non-printable page area. NORMAL is PCL

PEN WIDTH ADJUST ON When minimum width is specified in PCL, sometimes

Menu functions > 21

compatible.

a 1-dot line, looks broken. With PEN WIDTH Adjust set to ON, when the

minimum width is specified, the line width will be emphasized so as to look wider than a 1-dot line.

With PEN WIDTH Adjust set to OFF, the line will appear as before.

ITEM DEFAULT REMARKS

TRAY ID#

PCL T0ID 4 Sets the # to specify the MP tray for the paper feed

PCL T1ID 1 Sets the # to specify Tray 1 for the paper feed

PCL T2ID 5 Sets the # to specify Tray 2 for the paper feed

PCL T3ID 20 Sets the # to specify Tray 3 for the paper feed

destination command (ESC&l#H) in PCL5e emulation.

destination command (ESC&l#H) in PCL5e emulation. (Displayed only if Tray 2 is installed).

destination command (ESC&l#H) in PCL5e emulation. (Displayed only if Tray 3 is installed).

PPR E

MULATION

This menu controls the printer’s PPR emulation.

ITEM DEFAULT REMARKS

CHARACTER PITCH 10 CPI Specifies character pitch in IBM PPR emulation.

FONT CONDENSE 12CPI to 20CPI Specifies 12CPI pitch for Condense Mode.

CHARACTER SET SET-2 Specifies a character set.

SYMBOL SET IBM-437 Specifies a symbol set.

LETTER O STYLE DISABLE Specifies the style that replaces 9BH with letter o

and 9DH with a zero

ZERO CHARACTER NORMAL Sets the zero to be slashed or unslashed.

LINE PITCH 6 LPI Specifies the line spacing.

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character

(0Dh) also causes a line feed.

LF FUNCTION LF Selects whether a received line feed character (0Ah)

LINE LENGTH 80 COLUMN Specifies the number of characters per line.

also causes a carriage return.

FORM LENGTH 11.7 INCH Specifies the length of paper.

TOF POSITION 0.0INCH Specifies the distance of print from the top edge of

LEFT MARGIN 0.0INCH Specifies the distance of print from the left hand

FIT TO LETTER DISABLE Sets the printing mode that can fit print data,

TEXT HEIGHT SAME Sets the height of a character.

CONT PAPER MODE OFF Sets printer for using continuous feed stationery.

Menu functions > 22

the paper.

edge of the paper.

equivalent to 11 inches (66 lines), in the LETTERsize printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

FX E

MULATION

This menu controls the printer’s FX emulation.

ITEM DEFAULT REMARKS

CHARACTER PITCH 10 CPI Specifies character pitch in this emulation.

CHARACTER SET SET-2 Specifies a character set.

SYMBOL SET IBM-437 Specifies a symbol set.

LETTER O STYLE DISABLE Specifies the style that replaces 9BH with letter o and 9DH

with a zero

ZERO CHARACTER NORMAL Sets the zero to be slashed or unslashed.

LINE PITCH 6 LPI Specifies the line spacing.

WHITE PAGE SKIP OFF Selects whether blank pages are printed or not.

CR FUNCTION CR Selects whether a received carriage return character (0Dh)

LINE LENGTH 80 COLUMN Specifies the number of characters per line.

FORM LENGTH 11.7 INCH Specifies the length of paper.

TOF POSITION 0.0INCH Specifies the distance of print from the top edge of the

LEFT MARGIN 0.0INCH Specifies the distance of print from the left hand edge of the

FIT TO LETTER DISABLE Sets the printing mode that can fit print data, equivalent to

TEXT HEIGHT SAME Sets the height of a character.

CONT PAPER MODE OFF Sets printer for using continuous feed stationery.

ARALLEL MENU

also causes a line feed.

paper.

11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.

This menu controls the operation of the printer’s parallel data interface.

ITEM DEFAULT REMARKS

PARALLEL DISABLE

Enables or disables the parallel port.

BI-DIRECTION ENABLE ENABLE/DISABLE the bi-directional capability of the

parallel interface.

ECP ENABLE Extended Capabilities Port, enables/disables this function.

ACK WIDTH NARROW Sets ACK width for compatible reception.

ACK/BUSY TIMING ACK IN BUSY Sets the order to output the BUSY and ACK signal for

compatible reception.

I-PRIME DISABLE Sets time to enable/disable I-prime signal

OFFLINE RECEIVE DISABLE To Enable/disable of this function. When set to Enable, the

1. If the centronics (parallel) port is enabled, the product is no longer Energy Star compliant.

interface retains a receive possible state even when switching to Offline. Interface sends the BUSY signal only when the receive buffer is full or a service call occurs.

Menu functions > 23

USB

This menu controls the operation of the printer’s USB data interface.

ITEM DEFAULT REMARKS

USB ENABLE Enables or disables the USB data interface.

SOFT RESET DISABLE Enables or disables the SOFT RESET command.

SPEED 480Mbps Selects the interface speed.

OFFLINE RECEIVE DISABLE Enables or disables this function. When set to

Enable, the interface retains a receive possible state even when switching to Offline. Interface sends the BUSY signal only when the receive buffer is full or a service call occurs.

SERIAL NUMBER ENABLE Specifies whether to ENABLE or DISABLE a USB

serial number. The USB serial number is used to identify the USB

device connected to your PC.

NOTE When you have changed any settings in the USB MENU, turn the printer OFF, then ON again.

Menu functions > 24

ETWORK MENU

This menu controls the operation of the printer’s 10Base-T/100Base-TX network interface.

ITEM DEFAULT REMARKS

TCP/IP ENABLE Enables or disables this network protocol.

IP VERSION IP v4 Sets up the IP version.

Operates with IP v4 only (not valid with IPv6). Operates with both IP v4 and IPv6. Operates with IPv6 only (not valid with IPv4). From this stage, if IPv6 only is set from UI, for

example Telnet, “IP v6” appears as the value of IP Version on the operation panel. “IP v6” will disappear from the value if “IP v4” or “IP v4+v6” is selected.

Display Condition: TCP/IP should be enabled.

NETBEUI DISABLE Enables or disables this network protocol.

NETBIOS OVER TCP ENABLE Sets Enable/Disable of NetBIOS over TCP protocol.

Display Conditions:

> TCP/IP should be enabled. > IP Version is not IPv6.

NETWARE DISABLE Enables or disables this network protocol.

ETHERTALK DISABLE Enables or disables this network protocol.

FRAMETYPE AUTO Selects the Ethernet MAC layer frame type.

Display Condition: Netware should be enabled.

IP ADDRESS SET AUTO Specifies whether IP address allocation is automatic

(DHCP) or manually assigned.

IP ADDRESS xxx.xxx.xxx.xxx Current assigned IP address. To change, press ENTER

SUBNET MASK xxx.xxx.xxx.xxx Current assigned subnet mask. To change, proceed as

GATEWAY ADDRESS xxx.xxx.xxx.xxx Current assigned gateway address. To change,

WEB ENABLE Enables or disables Web config. facility.

TELNET DISABLE Enables or disables Telnet config. facility.

FTP DISABLE Enables or disables communication via FTP.

IPSEC DISABLE Sets Enable/Disable of IPSec. Enable via the web.

SNMP ENABLE Enables or disables SNMP protocol.

NETWORK SCALE NORMAL Selects network size.When NORMAL is selected,

and use Menu buttons to increment 1st octet, then press ENTER again to move on to next octet. When 4th octet has been set, press ENTER again to register new address.

above.

proceed as above.

Enable: IPSec is available. Disable: IPSec is not available.

printer can work effectively, even when connected to a HUB that has a spanning tree feature. However, printer start up time gets longer when computers are connected with two or three small LANs.When SMALL is selected, computers can cover from two or three small LANs to a large LAN, but may not work effectively when connected to a HUB that has a spanning tree feature.

Menu functions > 25

ITEM DEFAULT REMARKS

HUB LINK SETTING AUTO NEGOTIATE Sets full or half duplex for communication via a

network hub.When AUTO is set, negotiation is done automatically.

FACTORY DEFAULTS EXECUTE Reloads the settings present when the unit was setup

by the manufacturer.

AINTENANCE MENU

This menu provides access to various printer maintenance functions.

ITEM DEFAULT REMARKS

MENU RESET EXECUTE Resets menus to default settings.

SAVE MENU EXECUTE Saves the current menu settings. The last menu

POWER SAVE ENABLE Enables or disables automatic power save mode.

SLEEP ENABLE Sets Enable/Disable of Sleep Mode.

USB HOST POWER OFF Sets power supply for USB-HOST of the whole

PAPER BLACK SET 0 Used for small adjustments when you experience

executed is saved and the menu previously saved is overwritten and erased.

When you press the ENTER button, the following confirmation message is displayed.

ARE YOU SURE? YES/NO If you select NO, the display returns to the previous

menu. If you select YES, the current menu settings are

stored and the menu is exited.

Delay before entering this mode is set in the SYS CONFIG MENU.

power save mode. When Off, suppress power supply.When On, do

normal power supply.

faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas.

TRNSPR BLACK SET 0 As above but for mono printing on transparencies.

DARKNESS 0 Adjusts the darkness setting. Normal setting is 0.

SMR SETTING 0 Sets a correction value for uneven print quality, to

BG SETTING 0 Sets a correction value for dark-coloured paper

Menu functions > 26

correct print variations caused by variations in temperature and humidity or in print density/ frequency.

printing, to correct print variations caused by variations in temperature and humidity or in print density/frequency.

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