L EGAL NOTICES
Copyright © 1999–2005 by ScanSoft, Inc. All rights reserved. No part of this publication
may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into
any language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from
ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United
States of America and Ireland.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
MPORTANT NOTICE
I
ScanSoft, Inc. provides this publication “as is” without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
RADEMARKS AND CREDITS
T
ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search,
OmniPage and Tr ue Pa ge are registered trademarks or trademarks of ScanSoft, Inc. or its
affiliate companies in the United States of America and/or other countries.
®
Outside In
Chicago, Inc. All rights reserved. The Verity logo is a trademark or registered trademark of
Verity in the United States of America and/or other countries. All other company names or
product names referenced herein may be trademarks of their respective holders.
Viewer Technology © 1992-1999, Word for Word® copyright © 1998 Stellent
ScanSoft, Inc.
9 Centennial Drive
Peabody, Massachusetts 01960, U.S.A.
ScanSoft Belgium BVBA
Guldensporenpark 32
BE-9820 Merelbeke, Belgium
PaperPort 10 SE Getting Started Guide
March, 2005
C ONTENTS
Welcome to PaperPort 5
Installing PaperPort 5
Registration 5
Learning PaperPort 6
Technical Support 6
What’s new in PaperPort 10 SE? 8
Getting to Know PaperPort 10
The PaperPort desktop 10
PaperPort items 11
The Folders pane 11
PaperPort item thumbnails 12
PaperPort page thumbnails 13
The Page View window 14
Acquiring Items 15
Scan to the PaperPort desktop 15
Set up your scanner with PaperPort 16
Print to PaperPort 16
Add PaperPort folders 17
Import pictures from your camera 17
Touching Up Images 18
Scanner Enhancement Technology tools 18
Annotating Pages 19
Annotation tools 20
PaperPort SE Getting Started Guide iii
Filing Items 21
Add search criteria to items 22
Finding Items 22
Find items by their properties 23
Use the All-in-One Search pane 23
Sharing Files 24
Sending Items to Other Programs 25
Customize the Send To bar 25
Adjust Send To options 26
Converting Items 27
Convert items to image formats 27
Convert images to text 27
Creating PDF Documents 28
Uninstalling PaperPort 28
iv Contents
Welcome to PaperPort
Welcome to the ScanSoft® PaperPort Getting Started Guide.
®
PaperPort
documents that everybody in an office can quickly find and use. PaperPort works
with scanners, multifunction printers, and networked digital copiers to turn
paper documents into digital documents. It then helps you to manage them
along with all other electronic documents in one convenient and easy-to-use
filing system.
PaperPort’s large, clear item thumbnails allow you to visually organize, retrieve
and use your scanned documents, including Word files, spreadsheets, PDF files
and even digital photos. PaperPort’s Scanner Enhancement Technology tools
ensure that scanned documents will look great while the annotation tools let you
add notes and highlights to any scanned image.
Installing PaperPort
You can install PaperPort from a CD or from the Web.
The PaperPort installation program provides easy step-by-step instructions.
ollow the instructions on each screen to install the software.
F
provides the easiest way to turn paper into organized digital
Installation and un-installation require Administrator rights.
Registration
Registration enables you to take full advantage of ScanSoft product support and
to receive notifications of product updates.
If you want to update your registration information, you can always go to the
ScanSoft, Inc. web site at http://www.scansoft.com.
PaperPort SE Getting Started Guide 5
Learning PaperPort
This guide introduces you to PaperPort and shows you how PaperPort can help
you manage your information. Additional sources of information to help you
learn how to use PaperPort include online Help, Release Notes, and the ScanSoft
web site.
Using this Guide
This guide is written with the assumption that you know how to work in the
Microsoft Windows environment. Please refer to your Windows documentation
if you have questions about how to use dialog boxes, menu commands, scroll
bars, drag and drop functionality, shortcut menus, and so on.
Using online Help
The PaperPort online Help includes comprehensive information on features,
settings, and procedures. Help is available from the PaperPort Help menu.
Additional technical support, including technical notes, frequently asked
questions, software updates, and more is available from the PaperPort Help
menu.
Using release notes
PaperPort Release Notes provide important information about this release of
PaperPort. This document is included on the installation CD, from the
PaperPort Help menu, and as a sample document on the PaperPort desktop.
Technical Support
Visit http://www.scansoft.com for information about your support policy, local
support contacts, and product updates. Before contacting ScanSoft, be sure to
read the user documentation and review the Release Notes.
6 Welcome to PaperPort
Minimum System Requirements
A computer with an Intel® Pentium® or higher processor
®
Microsoft Windows
SP4 or above, Windows XP SP2 or above
Microsoft Internet Explorer 5.5 or above
128MB of memory (RAM), 256MB recommended
150MB of free hard disk space for application files plus 5MB working space
during installation
5MB for Microsoft Installer (MSI) if not present. (This is present as part of the
operating system in Windows Me, Windows 2000 and Windows XP)
SVGA monitor with 256 colors, but preferably 16-bit color (called High Color
in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
Web connection (with IE 5.5 or above) for activation and web update
Performance and speed will be enhanced if your computer’s processor, memory, and
available disk space exceed minimum requirements. This is especially true when
handling very large color image and PDF files.
98 (from second edition), Windows Me, Windows 2000
PaperPort SE Getting Started Guide 7
What’s new in PaperPort 10 SE?
PaperPort 10 SE includes a number of valuable new features to help you manage
your documents.
Page thumbnails
See page thumbnails for your multi-page items, both in Desktop view and in the
PageViewer. Get a better overview of your documents – find, handle and reorder
pages quickly.
Scanner Enhancement Technology tools
Improve your image items with the SETTM tools – now accessible directly from
your PaperPort desktop by right-clicking on any image file. Annotation tools let
you mark up your image items.
New Scanner Wizard
Set up scanners with PaperPort more easily, then enjoy improved scanner
controls with greater scope for acquiring multi-page documents without
interaction.
Better searching
The new All-in-One SearchTM facility delivers more power and precision on
keywords and other file information.
PDF creation
Generate image-only PDF files. Use the Duplicate as PDF command for image
items, including MAX files. Print text items to PDF from inside PaperPort or any
print-enabled application on your system.
Extended shortcut menus
Find far more functionality when right-clicking an item – be it a file or a folder.
8 Welcome to PaperPort
Greater flexibility with stacking and unstacking
PaperPort now provides greater choice for stacking together desktop items of
different file formats and offers more options in unstacking.
Folder improvements
Use the Folder Manager to organize your PaperPort folder structure, find more
functionality in the folder shortcut menus and utilize the Back button to
navigate through your folder tree quickly and easily.
Closer integration with other ScanSoft products
• If you have ScanSoft OmniPage
with it more closely than ever, providing cutting-edge OCR page recognition
services and high-level PDF creation.
• If you have ScanSoft PDF Converter for Microsoft
it will appear on the Send To bar, allowing you to unlock PDF files and
transform them into editable Word documents.
®
Pro on your system, PaperPort cooperates
®
Word on your system,
PaperPort SE Getting Started Guide 9
Command bar
Getting to Know PaperPort
This section introduces you to the different parts of PaperPort. Refer to the
PaperPort Help for detailed information about all these topics.
The PaperPort desktop
The PaperPort desktop appears with the Folders pane when you first start the
program. It displays your documents, as well as the tools you can use to manage
them. PaperPort offers all the tools necessary to organize, find, and use
documents and images.
Desktop
Folders
Function pane can present:
• Folders (View menu)
• Page Thumbnails (View menu)
• Item Properties (View menu)
• Scan or Get Photo (File menu)
• All-in-One Search (Tools menu)
Image item thumbnail
PaperPort SE Getting Started Guide 10
Access to
other pages
Send To bar
Text item thumbnail
PaperPort items
The documents and photographs you acquire in PaperPort are called items.
There are two types of items: image items and text items.
Image items are scanned documents, photographs, and other digital items in an
image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max).
You create image items from documents, photographs, line art, or other items
that you scan, copy, or bring in to the PaperPort desktop.
Text items are documents that contain editable text, such as Word (.doc),
HTML, and Excel files, and are created by word processing and other text-based
applications.
You can quickly send an item to another program without leaving the PaperPort
program. Just drag an item onto the link icon in the Send To bar at the bottom of
the desktop. PaperPort supports a wide variety of programs including word
processing, spreadsheet, fax, Internet e-mail, graphics, optical character
recognition (OCR), and online services programs.
PaperPort includes a My PaperPort Documents folder containing items to
demonstrate some of the types of items you can keep on the PaperPort desktop.
You can also use PaperPort to view non-PaperPort items that reside on your
computer. Simply copy or move the document file or photo into a PaperPort
folder.
The Folders pane
The Folders pane presents a hierarchical view of your PaperPort folders, similar
to the view you see in Windows Explorer.
PaperPort installs a PaperPort folder named My PaperPort Documents into
your My Documents folder. If you are using a multi-user system, each user has
their own My PaperPort Documents folder.
The My PaperPort Documents folder contains several subfolders whose names –
such as Articles, Business Cards, Photographs, and Receipts – illustrate the
different ways you can organize your items in PaperPort.
The Samples folder contains sample documents and photographs to help you get
started using PaperPort.
11 Getting to Know PaperPort
When you have acquired your own PaperPort items, you do not have to use the
My PaperPort Document folder to store them. You can add other local and
network folders to PaperPort's Folder View. You can also delete the My PaperPort
Documents folder, but your PaperPort structure must contain at least one folder.
To show or hide the Folders pane, click the Folders button on the Command bar.
With the desktop split, Folders panes can be displayed for each Workspace.
PaperPort item thumbnails
There are two kinds of thumbnails in PaperPort: item and page thumbnails. Each
item thumbnail is a small, graphic representation of your document or photo.
Page thumbnails show pages of image items and PDF files in the Page
Thumbnails pane both on your PaperPort desktop and in the PageViewer.
One quick way to locate your PaperPort items is to visually browse through the
item thumbnails on your PaperPort desktop. Thumbnails show you what’s in a
document without having to open it. In addition, thumbnails give you the ability
to scroll through the pages of the document without opening it
PaperPort shows large, clear thumbnails of all your documents and photos,
including:
.
• Scanned pages and photos
• Photos from your digital camera
• Image files in many formats, such as BMP, TIFF, JPEG, GIF, and MAX
• Microsoft Word, PowerPoint, Excel, Word Perfect, and other documents
created in popular software programs
• PDF Image items
• HTML documents
Each item thumbnail appears with an icon that identifies the program in which it
was created or is currently associated. This makes it easy and convenient to
quickly see and find all different types of items on your computer.
PaperPort SE Getting Started Guide 12
Click on a thumbnail to see image attributes. A small icon indicates that the
Read-only attribute is set for that item. A small icon indicates that the image
has annotations. Multi-page image items show to let you scroll through the
pages even with the Page Thumbnails pane closed.
Before you can work with an item, you must first select its thumbnail on the
PaperPort desktop. A red line appears around an item to indicate that it is
selected. While working with item thumbnails, you can:
• Drag a thumbnail to reposition it on the PaperPort desktop.
• Drag a thumbnail to a folder to move the item to that folder.
• Drag a thumbnail to another open Workspace to move the item to that open
folder.
• Double-click a thumbnail to view the item.
• Press the Ctrl key and double-click a thumbnail to open the item in its
source program.
• Right-click a thumbnail to display the item’s shortcut menu.
• Drag a thumbnail to the Send To bar to send a copy of the item to another
program.
Just as you can organize and arrange documents on your physical desktop, you
can quickly rearrange the items on the PaperPort desktop. For example, after
selecting a thumbnail, you can reposition it or rotate it.
Using item thumbnails on the PaperPort desktop, you can also easily combine
individual PaperPort Image items or PDF Image items into multi-page items.
This feature is useful as an organizational tool if you are using a scanner that can
only scan a page as a separate item.
PaperPort page thumbnails
The Page Thumbnails pane on the PaperPort desktop and in PageViewer displays
thumbnails for multi-page image items. Select a multi-page item, then click the
Page Thumbnails button or use the View menu. Page-level operations can be
done quickly without having to open the files – these are available for PDF files
(both on the PaperPort desktop and in PageViewer) and MAX files (desktop
only). In the pane you can:
13 Getting to Know PaperPort
Desktop button:
click to return to the
PaperPort desktop
• Enlarge or reduce thumbnail size.
• Copy, paste, cut, delete and reorder pages.
• Insert new pages at a certain location in the document.
• Append new pages at the end.
• Copy and move selected pages to a Workspace as separate PDF files.
• Copy and move pages between separate documents open in different panes.
The Page View Window
The Page View window allows you to take a closer look at your items and to
touch up and annotate them. You can also enlarge or reduce the view for easy
reading. Use the SET tools to enhance the current page image. Use the Page
Thumbnails pane to edit your document at page level.
To view an item in the Page View window, double-click an item thumbnail,
choose View from its shortcut menu or select the item and click the Page button
on the Command bar.
SET Tools
Annotation Tools
Page Thumbnails
Pane
PaperPort SE Getting Started Guide 14
Acquiring Items
There are many ways to bring images and documents into PaperPort so that you
can use PaperPort’s viewing, editing, annotation, indexing, OCR, and file
management tools. For example, you can:
• Scan photos, pages, and other images on a scanning device.
• Add folders to PaperPort that already contain images and documents.
• Capture snapshots of web pages.
• Import files from other programs on your computer.
• Print documents from other programs to the PaperPort desktop.
• Drag or cut-and-paste images and documents from Windows Explorer, or
other programs to the PaperPort desktop.
• Acquire photos from a digital camera.
Scan to the PaperPort desktop
PaperPort is designed to work with TWAIN- and WIA-compatible scanners.
(ISIS support is only included in PaperPort Professional 10.)
15 Acquiring Items
Click the Scan or Get Photo button to start scanning. In the Scan pane, you can
choose between using the native interface of the scanner or utilizing the new
Scanner Settings pane of PaperPort for best scanning results. To use the interface
of the scanner driver, mark the checkbox Display scanner dialog box. Leaving it
empty will display the PaperPort panel with two tabs.
• Output: set file format and automatically suffixed file names.
• Scan: adjust scan settings: mode, resolution, size, orientation, filter color,
brightness and contrast.
When the scan is complete, you will see your item on the PaperPort desktop.
If your scanner does not use a TWAIN, WIA or ISIS device driver, use the program that
came with your scanner to scan items. Then, copy or move the scanned items to
PaperPort. Refer to the PaperPort Help for more information about scanning.
PaperPort makes it easy to scan pages as separate items or as a multi-page item.
To scan and collate two-sided pages on your ADF scanner, flip the pages when
prompted, click Scan Other Side, and PaperPort will automatically scan and
collate the pages in the correct order.
Set up your scanner with PaperPort
All files needed for scanner setup and support are copied automatically during
the program’s installation, but no scanner setup occurs at installation time.
Before using PaperPort for scanning, your scanner should be installed with its
own scanner driver software and tested for correct functionality. Scanner driver
software is not included with PaperPort.
Scanner setup is done through the Scanner Setup Wizard. You can start this
yourself: by clicking the Scan or Get Photo button, then the Setup button in
the Scan pane. You can also start the Wizard from ScanDirect by right-clicking
the Scan button. Otherwise, it appears when you first attempt to perform
scanning in ScanDirect. Follow the on-screen instructions to set up your scanner.
Print to PaperPort
To bring items in from other programs, you can print them to the PaperPort
desktop as PDF Image or PaperPort Image (.max) items.
This feature lets you quickly import spreadsheets, pictures, database files, word
processing files, and other files into PaperPort as items on the PaperPort desktop.
You can use the Print to PaperPort capability to create print-formatted views of
web pages.
PaperPort SE Getting Started Guide 16
Add PaperPort folders
PaperPort provides an easy-to-use filing system for organizing your items and
sharing them with others. In the Folders pane, you can:
• Add existing folders on your computer to the Folders pane.
• Create new folders, mapped network drives and folders on external devices
attached to your computer.
Initially, the Folders pane shows a set of folders designed to help you get started
using PaperPort. You can move or delete these folders whenever you prefer.
You can add folders already on your computer to the Folders pane, including
network folders and folders on external devices attached to your computer.
Documents within these folders are then available for use within PaperPort.
Refer to the PaperPort Help for more information about adding and using
PaperPort folders.
Import pictures from your camera
To bring digital photos on the PaperPort desktop, first plug your camera in. If
your device is displayed as a drive you can start acquiring your files. If your
camera does not support this kind of operation, and its driver is installed
properly, its TWAIN or WIA interface will display enabling you to import
images from it.
17 Acquiring Items
Do not edit the images on your camera in place – not all editing produces the
desired result first time. Instead, bring your files into PaperPort and use the SET
tools to enhance them.
Touching Up Images
When you display an image item in the Page View window, PaperPort provides
several tools you can use to adjust or improve your image.
For example, you can straighten a scanned page, lighten an underexposed
photograph that is too dark, adjust the color in a color picture, remove “dirt
spots” from a document page, or sharpen fuzzy pictures. In addition, you can
rotate an item, remove stray dots, enhance lines, remove red eye, and crop part of
an image.
Scanner Enhancement Technology tools
Select Area
Rotate an
image
Straighten an
image
Enhance an
image
Sharpen an
image
Remove red
eye
Use the Select Area tool to select part of an image you want to
cut, copy, or delete using the commands on the Edit menu or
in the shortcut menu. Use it also to select part of an image
before cropping or using the Remove Red Eye tool.
Click the Rotate Right tool to rotate the selected item 90
degrees to the right.
Sometimes a document is crooked when scanned. When this
occurs, you can use the Straighten and Auto Straighten tools
to adjust it.
The Auto Enhance feature adjusts the brightness and
contrast, color, and tint of an image. PaperPort analyzes the
image and tries to correct whatever is wrong with the
image.
You can manually adjust your image using the Enhance tool.
Select the Sharpen tool to adjust the sharpness of a blurry
picture or blur a sharp image for special effect.
The Remove Red Eye tool helps you to remove the red-eye
effect that occurs when photographing people or animals in
low light or with a flash.
PaperPort SE Getting Started Guide 18
Remove part
of an image
When you want to save or work with only part of a page or
image, you can crop the image or you can erase the part that
you do not want to use.
Use the Selection tool to define the part you want to keep and
then use the Crop tool to remove the remainder.
Select the Eraser tool to erase the area of the image that you
draw over with the pointer.
Remove stray
dots
Improve lines
Scanned images sometimes include stray dots or “speckles”.
The Remove Stray Dots tool automatically finds and removes
such “dirt” from a page.
The Improve Lines tool darkens lines and connects broken
lines in a table or form to appear darker and straighter.
Annotating Pages
PaperPort includes a collection of annotation tools that allow you to mark up
scanned documents with information you would like to keep with that
document.
On PDF and PaperPort Image (.max) files, annotations are editable, meaning
that you can reposition, change, or remove them – or edit textual content –
whenever you want. On other types of image items, such as JPEG and Windows
Bitmap files, annotations become a permanent part of the image when you save
the item. For item types that cannot accept annotations, PaperPort automatically
disables the annotation tools.
Using PaperPort’s annotation tools, you can add notes and text, highlight text,
draw lines and arrows, or stamp a picture onto an image item.
19 Annotating Pages
It is easy to send a document with annotations to people without PaperPort by
using the PDF Image format. The recipient only has to double click on the
e-mail attachment they receive from you and they will see the document in
Adobe Acrobat – annotations intact.
Annotation tools
You can select an annotation tool from the Annotation toolbar whenever you
display an image item in the Page View window. Right-click on a tool to choose
settings for the annotation.
Select
Annotation
Note Want to give yourself a reminder? Select the Note tool and
Text Adding a text label to your images is simple with the Te x t
Highlighter Use the Highlighter tool to highlight any area of the image,
Pencil The Pencil tool lets you draw freehand lines or marks on the
Arrow or
Line
Stamp The Stamp tool lets you paste the bitmapped image of your
Use this tool to select an annotation so that you can then
move, cut, copy, or resize it on the page.
add a resizable note much like a sticky note that you write on
and then stick on paper documents.
tool. Select this tool to add a line of text with a transparent
background.
just as you might use a highlighting pen on paper.
page.
Select the Arrow or Line tool to draw straight lines, with or
without arrowheads, on a page.
choice on the page, much like using a rubber stamp.
PaperPort SE Getting Started Guide 20
Filing Items
A key to organizing items in PaperPort is filing items in appropriate folders. You
can drag and drop items from one folder to another or from the PaperPort
desktop into any folder you want. You can specify search criteria to help you find
your items later. Moving and copying items between folders is also possible in
split view across Workspaces. The name of each item appears below the
thumbnail in thumbnail view. In a multi-page item, the name appears below the
individual page names.
Using the Folder Manager dialog box, you can add, remove, move, and rename
PaperPort folders. You can change the color of a folder icon to one that helps you
organize your items. You may also add, remove, move, and rename any folder in
Windows Explorer that is viewed with the PaperPort folder structure. These
changes will be automatically reflected in PaperPort.
In the Folders pane, you can drag and drop, copy or move subfolders and their
content to other subfolders or PaperPort folders, create subfolders, and delete
subfolders. Sharing and Security, and DesktopDelivery adjustments can also be
directly made for each folder shortcut menu.
The Back button makes it easy to step through the ordered history of folders you
recently visited one by one – functioning similarly to Internet Explorer –
enhancing quick backward navigation for both Workspaces independently of
each other.
21 Filing Items
Add search criteria to items
You can assign item properties to PaperPort Image items, and then use the
properties as search criteria to find items in PaperPort.
PaperPort also allows you to assign the same keywords to multiple items at the
same time, providing a powerful tool for organizing and locating similar
documents and images.
Select multiple items on the PaperPort desktop, then choose Properties from the
shortcut menu; words entered under Subject, Author and Keywords will be
applied to all selected items.
Finding Items
PaperPort provides features to help you find your PaperPort items. You can
quickly find an item by visually browsing through thumbnails on your PaperPort
desktop.
PaperPort SE Getting Started Guide 22
When you have many folders and items, PaperPort provides more powerful
TM
capabilities with All-in-One Search
All-in-One Search provides many options for specifying where and what to look
for when finding an item, including indexed text content. The information you
want to find is referred to as search criteria.
You can look for items by item properties.
.
Find items by their properties
You can search for any type of item by its item name.
You can also search for PDF and PaperPort Image (.max) files by item properties,
such as keywords and subject information.
When you search by item properties, you can specify criteria of an item name,
author, added comments or keywords, text in annotations, or the URL of a
captured web page.
Use the All-in-One Search pane
Use the All-in-One Search pane to enter search criteria and select options for
finding your PaperPort items.
A file search is based on item properties only. You enter the item properties in
the Name, author, keywords box.
All-in-One Search returns a list of all the items that match the criteria you
specify.
23 Use the All-in-One Search pane
Sharing Files
PaperPort provides many tools to make it easy for you to share files, images, and
documents with friends, colleagues, and business associates.
These tools are built-in to the program and are readily available on toolbars,
menus, and command bars for quick access whenever you need them.
To help you share your items with others, PaperPort makes it easy to:
• E-mail items to others, simply by dragging the items to your favorite e-mail
program on the PaperPort Send To bar.
• Scan or convert items to the PDF format, the ever-popular file-sharing
format considered by many as the industry standard for document
distribution.
• Access shared folders located on your local or wide area network, by adding
the folders to your PaperPort Folder pane.
• Access Sharing and Security settings directly from the folder shortcut menu.
With PaperPort, it is simple to set up a shared folder on a server or a PC that can
act as a central repository for all important office documents. Each PaperPort
client can connect to that folder and use PaperPort’s document management
features and paper handling tools to find and use documents instantly.
In addition, you can convert items to popular output formats for shared use in
numerous other programs, such as Microsoft Word, Adobe Acrobat, Claris
HomePage, and Adobe Photoshop. To obtain a list of all supported program
links, visit PaperPort at the ScanSoft web site at www.scansoft.com.
PaperPort SE Getting Started Guide 24
Sending Items to Other Programs
Drag and drop functionality makes opening your files in your favorite programs
a snap. Simply choose the file you want and drop it onto the program icon on
the Send To bar at the bottom of the PaperPort desktop.
Common office tasks like e-mailing and faxing are now faster than ever. The
Send To bar makes using scanned documents in other applications easier by
automatically translating the document into a form that the receiving application
can understand.
For example, you can drop a scanned image of a letter onto the Microsoft Word
link on the PaperPort Send To bar, and PaperPort will recognize that the
application you are attempting to open needs a text file rather than an image file.
PaperPort will run OCR for you, and send editable text to Word rather than a
static image file.
PaperPort supports a wide variety of programs including word processing,
spreadsheet, fax, Internet e-mail, graphics, optical character recognition (OCR),
and online services programs. The program link on the Send To bar does any
necessary conversion and may provide options for sending the item.
Customize the Send To bar
You can change the way program icons appear on the Send To bar in a number
of ways. Specifically, you can add programs, and remove or rearrange program
icons. Refer to the PaperPort Help for details.
25 Sending Items to Other Programs
Microsoft Outlook
PDF Converter
Adjust Send To options
You can tune Send To options to specify how you want to use a certain program
on the Send To bar. For example, you can specify the file format in which
PaperPort will save an item.
To e-mail an item, simply drag and drop the item to your e-mail program on the
Send To bar. Use the e-mail link options to specify the file format of the
attachments and other options.
PaperPort SE Getting Started Guide 26
Converting Items
Using PaperPort, you can convert scanned documents and text items to image
formats, and convert images back to text.
Convert items to image formats
You can convert scanned documents and text items to image formats.
The Save As command allows you to save image items to any of a variety of
standard image formats including PDF, JPEG, and TIFF, as well as the native
PaperPort Image format (.max).
You can convert text items and image items to PaperPort Image items (.max)
using the Duplicate as PaperPort Image command. The Duplicate as PDF Item
command allows you to convert text items to PDF Image items.
By selecting more than one item, you can convert multiple items to a new format
at the same time. Refer to the online Help for details.
Convert images to text
27 Converting Items
You can convert scanned documents to text by a simple drag and drop of the
thumbnail to your word processor program. PaperPort automatically processes
your scanned document using PaperPort’s OCR software, launches your word
processing program, and loads the scanned text into a document ready for
editing.
In the Page View window, PaperPort also allows you to copy text from part of an
image item for use in a text editing, word processing, or spreadsheet program.
The OCR software processes the text and copies it to the Windows Clipboard.
Open the program in which you want to insert the text, and use Paste to paste
the text in a file.
Creating PDF Documents
PDF (Portable Document Format) files are often classified into three different
types, commonly called flavors:
• PDF Image
• PDF Searchable Image
• PDF Formatted Text & Graphics
You can create one or more of these PDF flavors, depending upon your version
of PaperPort software. Refer to the PaperPort online Help for additional details.
Uninstalling PaperPort
1. Select Add/Remove Programs from the Control Panel.
2. Select ScanSoft PaperPort 10.0.
3. Click Remove to uninstall the program or Change to auto-repair it.
A de-activation step is performed at the start of un-installation, allowing you to
reinstall the program later without re-activation problems. De-activation and
re-activation require web access.
PaperPort SE Getting Started Guide 28
Loading...