Nuance ScanSoft PaperPort - SE Getting Started Guide

L EGAL NOTICES

Copyright © 1999–2005 by ScanSoft, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United States of America and Ireland.

The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license.

MPORTANT NOTICE

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ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search, OmniPage and Tr ue Pa ge are registered trademarks or trademarks of ScanSoft, Inc. or its

affiliate companies in the United States of America and/or other countries.

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ScanSoft, Inc.

9 Centennial Drive Peabody, Massachusetts 01960, U.S.A.

ScanSoft Belgium BVBA

Guldensporenpark 32 BE-9820 Merelbeke, Belgium

PaperPort 10 SE Getting Started Guide

March, 2005

C ONTENTS

Welcome to PaperPort 5

Installing PaperPort 5 Registration 5 Learning PaperPort 6 Technical Support 6 What’s new in PaperPort 10 SE? 8

Getting to Know PaperPort 10

The PaperPort desktop 10 PaperPort items 11 The Folders pane 11 PaperPort item thumbnails 12 PaperPort page thumbnails 13 The Page View window 14

Acquiring Items 15

Scan to the PaperPort desktop 15 Set up your scanner with PaperPort 16 Print to PaperPort 16 Add PaperPort folders 17 Import pictures from your camera 17

Touching Up Images 18

Scanner Enhancement Technology tools 18

Annotating Pages 19

Annotation tools 20

PaperPort SE Getting Started Guide iii

Filing Items 21

Add search criteria to items 22

Finding Items 22

Find items by their properties 23 Use the All-in-One Search pane 23

Sharing Files 24

Sending Items to Other Programs 25

Customize the Send To bar 25 Adjust Send To options 26

Converting Items 27

Convert items to image formats 27 Convert images to text 27

Creating PDF Documents 28

Uninstalling PaperPort 28

iv Contents

Welcome to PaperPort

Welcome to the ScanSoft® PaperPort Getting Started Guide.

PaperPort documents that everybody in an office can quickly find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. It then helps you to manage them along with all other electronic documents in one convenient and easy-to-use filing system.

PaperPort’s large, clear item thumbnails allow you to visually organize, retrieve and use your scanned documents, including Word files, spreadsheets, PDF files and even digital photos. PaperPort’s Scanner Enhancement Technology tools ensure that scanned documents will look great while the annotation tools let you add notes and highlights to any scanned image.

Installing PaperPort

You can install PaperPort from a CD or from the Web.

The PaperPort installation program provides easy step-by-step instructions.

ollow the instructions on each screen to install the software.

provides the easiest way to turn paper into organized digital

Installation and un-installation require Administrator rights.

Registration

Registration enables you to take full advantage of ScanSoft product support and to receive notifications of product updates.

If you want to update your registration information, you can always go to the ScanSoft, Inc. web site at http://www.scansoft.com.

PaperPort SE Getting Started Guide 5

Learning PaperPort

This guide introduces you to PaperPort and shows you how PaperPort can help you manage your information. Additional sources of information to help you learn how to use PaperPort include online Help, Release Notes, and the ScanSoft web site.

Using this Guide

This guide is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

Using online Help

The PaperPort online Help includes comprehensive information on features, settings, and procedures. Help is available from the PaperPort Help menu.

Additional technical support, including technical notes, frequently asked questions, software updates, and more is available from the PaperPort Help menu.

Using release notes

PaperPort Release Notes provide important information about this release of PaperPort. This document is included on the installation CD, from the PaperPort Help menu, and as a sample document on the PaperPort desktop.

Technical Support

Visit http://www.scansoft.com for information about your support policy, local support contacts, and product updates. Before contacting ScanSoft, be sure to read the user documentation and review the Release Notes.

6 Welcome to PaperPort

Minimum System Requirements

A computer with an Intel® Pentium® or higher processor

Microsoft Windows SP4 or above, Windows XP SP2 or above

Microsoft Internet Explorer 5.5 or above

128MB of memory (RAM), 256MB recommended

150MB of free hard disk space for application files plus 5MB working space during installation

5MB for Microsoft Installer (MSI) if not present. (This is present as part of the operating system in Windows Me, Windows 2000 and Windows XP)

SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution

Windows-compatible pointing device

CD-ROM drive for installation

Web connection (with IE 5.5 or above) for activation and web update

Performance and speed will be enhanced if your computer’s processor, memory, and available disk space exceed minimum requirements. This is especially true when handling very large color image and PDF files.

98 (from second edition), Windows Me, Windows 2000

PaperPort SE Getting Started Guide 7

What’s new in PaperPort 10 SE?

PaperPort 10 SE includes a number of valuable new features to help you manage your documents.

Page thumbnails

See page thumbnails for your multi-page items, both in Desktop view and in the PageViewer. Get a better overview of your documents – find, handle and reorder pages quickly.

Scanner Enhancement Technology tools

Improve your image items with the SETTM tools – now accessible directly from your PaperPort desktop by right-clicking on any image file. Annotation tools let you mark up your image items.

New Scanner Wizard

Set up scanners with PaperPort more easily, then enjoy improved scanner controls with greater scope for acquiring multi-page documents without interaction.

Better searching

The new All-in-One SearchTM facility delivers more power and precision on keywords and other file information.

PDF creation

Generate image-only PDF files. Use the Duplicate as PDF command for image items, including MAX files. Print text items to PDF from inside PaperPort or any print-enabled application on your system.

Extended shortcut menus

Find far more functionality when right-clicking an item – be it a file or a folder.

8 Welcome to PaperPort

Greater flexibility with stacking and unstacking

PaperPort now provides greater choice for stacking together desktop items of different file formats and offers more options in unstacking.

Folder improvements

Use the Folder Manager to organize your PaperPort folder structure, find more functionality in the folder shortcut menus and utilize the Back button to navigate through your folder tree quickly and easily.

Closer integration with other ScanSoft products

• If you have ScanSoft OmniPage

with it more closely than ever, providing cutting-edge OCR page recognition services and high-level PDF creation.

• If you have ScanSoft PDF Converter for Microsoft

it will appear on the Send To bar, allowing you to unlock PDF files and transform them into editable Word documents.

Pro on your system, PaperPort cooperates

Word on your system,

PaperPort SE Getting Started Guide 9

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