Nuance ScanSoft OmniForm - 4.0 Instruction Manual

OmniForm

User’s Manual

CAERE CORPORATION

100 Cooper Court

Los Gatos, California

95032-3321 USA

Caere GmbH

Innere Wiener Strasse 5 81667 München, Germany

Caere UK Information Centre

3 Catherine Place Westminster, London SW1E 6DX

Centre d’informations Caere

72, rue Baratte-Cholet 94100 Saint-Maur, France

Please Note In order to use this application, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on.

OmniForm Version 4.0 for Windows 95, 98 and NT

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps.

800-1310-030B

Welcome

Getting Online Help..............................................................................................................2

Help menu.......................................................................................................................3

OmniForm Tutorials ......................................................................................................3

Context-Sensitive Help..................................................................................................4

Product Support ....................................................................................................................4

Chapter 1 Installation and Setup

System Requirements ...........................................................................................................8

Installing OmniForm and OmniForm Filler......................................................................8

Registering OmniForm .........................................................................................................9

Starting OmniForm .............................................................................................................10

Chapter 2 Form Usage

Using Form Assistant..........................................................................................................14

Opening Form Assistant .............................................................................................14

Form Assistant Options...............................................................................................15

Form Usage Options ...........................................................................................................16

Choosing a Form Usage Option.................................................................................16

Where to Select Form Usage Options........................................................................17

Changing Form Usage.................................................................................................18

International Settings ..........................................................................................................19

To Select a Language for Your Form:........................................................................19

How OmniForm Uses Language Selections.............................................................20

Allow Multiple Languages

The

Table of Contents

Option ........................................................................22

Chapter 3 OmniForm Procedures

Scanning a Paper Form .......................................................................................................26

Importing an Image File .....................................................................................................30

Proofing a Form ...................................................................................................................32

The Proofing Toolbar ...................................................................................................33

Filling a Form.......................................................................................................................34

iii

Printing a Form....................................................................................................................34

Before you Print Your Form .......................................................................................34

Importing an Existing Electronic Form.....................................................................36

Printing Your Form as a Macro..................................................................................37

Searching a Form.................................................................................................................38

Creating a New Form .........................................................................................................39

Opening a Form...................................................................................................................39

Mailing a Form ....................................................................................................................40

Adding a Routing Slip.................................................................................................43

Saving a Form ......................................................................................................................43

Publishing a Form to the Web...........................................................................................49

The Web Toolbar ..........................................................................................................52

OmniForm Internet Filler............................................................................................52

Chapter 4 Designing a Form

The Design Process .............................................................................................................56

The Design View Window.................................................................................................57

The Design View Toolbars.................................................................................................58

Customizing Toolbars .................................................................................................58

The Design Toolbar......................................................................................................61

The Font/Text Toolbar................................................................................................62

The Drawing Toolbar ..................................................................................................62

The Arrange Toolbar ...................................................................................................63

Creating Objects on a Form ...............................................................................................64

General Creation Guidelines ......................................................................................64

Creating a Text Object .................................................................................................65

Creating a Line Object .................................................................................................65

Creating an Oval Object..............................................................................................65

Creating a Rectangle Object........................................................................................66

Adding Graphics to Your Form.................................................................................66

Creating a Fill Text Object ..........................................................................................69

Creating a Comb Object ..............................................................................................70

Creating a Check Box Object ......................................................................................70

Creating a Circle Text Object......................................................................................71

Creating a Table Object ...............................................................................................71

Creating a Fill Graphic Object....................................................................................72

Defining Objects on a Form ...............................................................................................72

Defining a Graphic Object ..........................................................................................73

Defining a Fill Text Object ..........................................................................................73

Defining a Comb Object..............................................................................................78

Defining a Comb Element Object ..............................................................................80

Defining a Check Box Object ......................................................................................81

Defining a Circle Text Object .....................................................................................82

Defining a Table Object...............................................................................................83

Defining a Table Cell ...................................................................................................84

Defining a Fill Graphic Object....................................................................................84

Setting Serial Numbers................................................................................................85

Changing Object Appearance on a Form.........................................................................86

Adding Color to a Form .....................................................................................................92

Adjusting Colors..................................................................................................................94

Editing a Form .....................................................................................................................95

Selecting an Object .......................................................................................................95

Moving an Object .........................................................................................................96

Resizing an Object........................................................................................................96

Deleting an Object ........................................................................................................97

Formatting Text ............................................................................................................97

Merging Text.................................................................................................................99

Formatting a Table .......................................................................................................99

Breaking a Table Apart..............................................................................................100

Aligning Objects on a Form ......................................................................................101

Sending Objects Front or Back .................................................................................102

Changing Tab Order on a Form...............................................................................103

Placing Objects in Table Cells...................................................................................106

Converting an Object to Another Type of Object ..................................................107

Chapter 5 Advanced Features

Setting up a Form for Automated Data Entry...............................................................110

Creating a New AutoFill List ...................................................................................110

Create or Use an AutoFill List From Another Source...........................................113

Automatically Fill Fields on a Form........................................................................119

Creating an AutoFill List and Automatically Fill Fields ......................................126

Replacing Data Entered in a Field With New Data...............................................131

Creating AutoFills for Tables ...................................................................................132

Setting Attributes for a Form...........................................................................................134

Setting Up a Shared Form .........................................................................................134

Setting Summary Information..................................................................................135

Setting Submission Information...............................................................................136

Adding Security to Your Forms ......................................................................................137

Creating a User Database..........................................................................................137

Creating Signature Fields..........................................................................................140

Filling/Signing Signature Fields..............................................................................141

Verifying Signature Fields ........................................................................................142

Adding Hyperlinks to Your Forms.................................................................................143

Using the Scrapbook .........................................................................................................144

What Is the Scrapbook? .............................................................................................144

Inserting OLE Objects in a Form .....................................................................................148

Linking and Embedding ...........................................................................................148

How to Insert OLE Objects .......................................................................................149

Creating a New OLE Object .....................................................................................150

Creating an OLE Object From a File........................................................................151

Pasting a Linked OLE Object....................................................................................151

Setting Up Linking Options......................................................................................152

Using the

Chapter 6 Filling a Form

The Fill View Window......................................................................................................158

The Fill Toolbar ..........................................................................................................159

Moving Through Fields....................................................................................................160

Filling Fields.......................................................................................................................161

Type Ahead.................................................................................................................161

Shrink Text to Fit Fields ............................................................................................162

Fill Text ........................................................................................................................162

Comb............................................................................................................................162

Check Box....................................................................................................................162

Circle Text ...................................................................................................................163

Table.............................................................................................................................163

Fill Graphic .................................................................................................................164

List Fields ....................................................................................................................167

Fields Defined by a Calculation ...............................................................................167

Field Validation ..........................................................................................................168

Spell Checking ...................................................................................................................168

To Check the

Spell Checking Multiple Languages .......................................................................169

Dictionaries for Spell Checking ...............................................................................169

Spell Checking Your Form........................................................................................170

Saving in Fill View ............................................................................................................171

Object

Commands ....................................................................................153

Current Form

Language Selection: ...................................................168

Chapter 7 Managing an

OmniForm Database

What Is a Database? ..........................................................................................................174

Managing Database Records ...........................................................................................175

Creating New Records ..............................................................................................175

Duplicating Records ..................................................................................................177

Moving Through a Database ....................................................................................178

Searching Records for Information .........................................................................179

Sorting Records ..........................................................................................................183

Recalculating Records ...............................................................................................184

Deleting Records ........................................................................................................186

Refreshing Records ....................................................................................................187

Saving Records ...........................................................................................................187

Exporting Information...............................................................................................188

Using OmniForm Data Files.....................................................................................192

Importing Information ..............................................................................................193

Protecting Your Database.................................................................................................197

Protecting Data ...........................................................................................................197

Protecting the Form ...................................................................................................198

OmniForm Filler.........................................................................................................199

Chapter 8 Using Calculations

Calculation Overview .......................................................................................................202

Creating a Calculation ...............................................................................................202

Using the

Calculation Guidelines ..............................................................................................207

Usage Conventions ....................................................................................................209

Operators ............................................................................................................................209

Operator Buttons........................................................................................................210

Operators — Quick Reference..................................................................................211

Functions ............................................................................................................................212

Functions — Quick Reference ..................................................................................213

Functions Sorted by Type .........................................................................................216

Recalculate...

Chapter 9 Technical Information

General Troubleshooting Solutions ................................................................................218

Solutions to Try First .................................................................................................218

OmniForm Setup Issues ...................................................................................................219

Memory and Installation...........................................................................................219

Installing OmniForm 4.0 over Older Versions.......................................................219

Uninstalling OmniForm ...................................................................................................219

Scanning and Recognition................................................................................................220

System Hang During Scan ........................................................................................220

System Hang During Auto Form Design ...............................................................220

Scanner Compatibility ...............................................................................................221

Operation ............................................................................................................................221

OmniForm Limits.......................................................................................................221

Low Memory ..............................................................................................................222

Low Disk Space ..........................................................................................................223

Right Mouse Button Functions.................................................................................223

Object Linking and Embedding (OLE) Automation Support .............................223

Improving Performance ...................................................................................................224

Document Quality......................................................................................................224

Scanning Angle...........................................................................................................224

Scanner Glass Clarity.................................................................................................224

Paper Transparency ...................................................................................................225

OmniForm Compatibility.................................................................................................225

Command ...........................................................................207

Glossary

vii

viii

Welcome

Welcome to OmniForm, and thank you for using our software! OmniForm is the easiest way to convert your paper forms to electronic forms. Use OmniForm to edit, design, and fill forms, manage information databases, and print and mail forms among other functions. The following documentation has been provided to help you learn about OmniForm.

This User’s Manual

This manual introduces you to the basics of using OmniForm. It includes installation and setup instructions, an introduction to OmniForm, ways to help you design and fill in forms, how to manage databases and use calculations, and technical information.

OmniForm Online Help

OmniForm’s online help contains information on features, settings, and procedures. The online help conforms to Windows online help conventions and has been designed for quick and easy information retrieval. Please see page 2 for information on using the online help.

Readme File

Readme

The Please read it before using OmniForm. To open this text file, click in the Windows taskbar and choose

Applications

Scanner Setup Notes

file contains last-minute information about the software.

Start

OmniForm Readme



Programs

after OmniForm has been installed.



Caere

Scanner Setup Notes

The and related issues. To open this PDF file, click Start in the Windows taskbar and choose

Documents

Scanner Setup Notes



contains information about supported scanners

Programs

Caere ApplicationsCaere



after OmniForm has been installed.

Getting Online Help

Using This Manual

This manual is written with the assumption that you know how to work in the Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text

Getting Online Help

In addition to using this manual, you can use OmniForm’s online help topics to learn about features and procedures. Online help is available after you install OmniForm.

• Emphasizes menu commands, dialog box options, and labeled buttons

For example: “Choose

menu.”

• Emphasizes new terms the first time they are used

• Emphasizes important words in a sentence

Note symbol Introduces a tip or an item of

note

Warning symbol Introduces important

information

Open...

in the File

OmniForm’s online help follows the conventions of Microsoft Windows 95 Help. Choose information on using Help.

How to Use Help

in OmniForm’s Help menu to get

Help menu

Use the commands in the Help menu to find information about OmniForm topics.

OmniForm Help

Select

Getting Started

get Microsoft Windows Help topics that explain how to use and customize Help. Select support services for OmniForm. Select to obtain tips to help you use OmniForm. Select information about your version of OmniForm.

OmniForm Tutorials

OmniForm has four online tutorials to step you through the basics. If you have never used OmniForm before or you need to review some of the procedures, please go through these tutorials.

• In the first tutorial, and fill a Sample form (included in the OmniForm package) by using the Form Assistant.

• In the second tutorial, import the Sample form into OmniForm again and learn to use the basic buttons and menu commands, verify and correct OCR, and modify the form.

• In the third tutorial, and learn how to create objects, define calculations, customize the form, set the tab order, and add a graphic.

• In the fourth tutorial, form that you created in the third tutorial and learn some basics about OmniForm’s database as well as how to create and manipulate database records.

OmniForm Help is the first command in the Help menu. Use it to get contents and index listings for all Help topics.

to obtain OmniForm’s main Help topics. Select

to begin OmniForm’s tutorials. Select

Product Support

to find out how to get product

Tip of the Day... (

About OmniForm

Load and Fill a Form

Edit and Design a Form

Design Your Own Form

, you will scan (or import)

, you will scan or

, you will create a form

The OmniForm Database

Getting Online Help

How to Use Help

if a form is open)

to get

, you will use the

Welcome 3

Product Support

Context-Sensitive Help

You can get on-the spot information about a particular OmniForm command, toolbar button, or dialog box option in the following ways:

Product Support

For the fastest and easiest way to get help, please look for solutions in this manual or in the online Help. See “General Troubleshooting Solutions” on page 218 for troubleshooting tips.

If you need additional help, please use the following resources:

• Click the Help button in the OmniForm design/fill toolbar to turn your cursor into a question mark icon. Click any command, button, or portion of the window to open context-sensitive help for that topic.

• Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box to get a popup explanation for that item.

• Some dialog boxes have a information about that dialog box.

• Caere’s World Wide Web site

Go to Caere’s World Wide Web site for common questions and answers, updates, patches, troubleshooting procedures, and product information. Caere’s Web site address:

Help

button. Click

Help

to get

http://www.caere.com

Alternatively, you can go directly to Caere’s product support Web site:

http://support.caere.com

• OmniForm Readme file

Read the the software. This is available after installing OmniForm. To open the file, click

Programs Readme

• Scanner Setup Notes

Read the scanners and related issues. This document has been provided to you as an electronic document in PDF format. To open this document, click

Programs Notes

OmniForm Readme

Start

in the Windows taskbar and choose

Caere Applications Caere Documents OmniForm



Scanner Setup Notes

Start

Caere ApplicationsCaere Documents



file for last-minute information about

document to learn about supported

in the Windows taskbar and choose



Scanner Setup

Product Support

• Caere Product Support document

Read the

Caere Product Support

document to get a list of support telephone numbers, including ones for international product support. This document has been provided to you as an electronic document in PDF format. To open this document, click

Start

in the Windows taskbar and choose

Applications

Caere Documents Product Support



Programs

Caere



You must have Adobe Acrobat Reader 3.01 or greater installed if you want to read the

Caere Product Support

PDF documents. To install the Reader, click taskbar and choose

Acrobat Reader.



Programs

Caere Applications Caere Documents



Scanner Setup Notes

and

Start

in the Windows

Welcome 5

Product Support

Chapter 1

Installation and Setup

This chapter describes how to install OmniForm and begin using it. For technical and troubleshooting information, please see Chapter 9,

“Technical Information.” This chapter contains the following sections:

• System Requirements

• Installing OmniForm and OmniForm Filler

• Registering OmniForm

•Starting OmniForm

System Requirements

To install and run OmniForm, you need the following setup:

• Computer with an 80486 or higher processor

• VGA or SVGA monitor (24-bit display adapter recommended for color forms)

• Windows-compatible mouse

•CD-ROM drive

• A minimum of 25MB hard disk space for OmniForm and up to a maximum of 45MB

• A minimum of 10MB hard disk space for OmniForm Filler and up to a maximum of 20MB

• A compatible scanner if you plan to scan documents Please see OmniForm CD-ROM, for a list of tested scanners

• Total system memory of at least 16MB RAM (32MB recommended) for Windows 95 or 98, and Windows NT 4.0.

OmniForm 4.0 for Windows 95 or 98 and Windows NT 4.0 is a 32-bit application and will not run on earlier versions of Windows.

Scanner Setup Notes

, which are included on your

Installing OmniForm and OmniForm Filler

This section describes how to install OmniForm and OmniForm Filler on Windows 95 or 98 and on Windows NT 4.0. If you have an older version of OmniForm, you might want to uninstall it before you install the latest version.

Close all applications — including screen savers, virus checkers, and mail applications — before installing OmniForm.

To install OmniForm and OmniForm Filler:

1 Start Windows. 2 Insert OmniForm’s CD-ROM in the CD-ROM drive.

The Setup program should start automatically. If it does not,

Start

click The Control Panel appears.

8 Chapter 1

in the Taskbar and choose

Settings

Control Panel



Registering OmniForm

• Double-click

• Click

3 Select 4 Follow all the instructions in the dialog boxes that appear.

During installation, you will be prompted to enter a serial number. You can find the serial number on the label of the CDROM.

OmniForm installs by default to the location c:\Program Files\Caere\OmniForm. You can select another location if you wish.

5 To install OmniForm Filler, repeat the preceding instructions,

but select instead of

Registering OmniForm

Register your copy of OmniForm with Caere Corporation to receive notification of special offers and the best prices on product upgrades. Some versions of OmniForm will only launch 25 times if you do not register it.

Add/Remove Programs.

The Add/Remove Programs Properties dialog box appears.

Install...

Next>

and then

The OmniForm install screen appears.

OmniForm 4.0

OmniForm Filler

OmniForm 4.0

Install/Uninstall

in the

Finish

when the install screen appears

tab.

If you purchased your product directly from Caere or if you were previously registered, you may not need to register again. If your version of OmniForm does not display a need to register.

To register OmniForm:

1 Click the 2 Click 3 Fill out the information requested on the screen and then click

Next>

Installation and Setup 9

menu to open the Register dialog box.

menu, then you do not

Starting OmniForm

4 Follow the instructions on the screen.

OmniForm will decide on the best method of registration according to your country and computer system. It may try using modem, FTP, or HTTP (Internet) connections to transmit your registration information directly. Or, it may prompt you to call a phone number or print out and mail in your registration information.

After registration is complete, you will be given a registration number. Be sure to write that number down and keep it handy in case you need to use it for reinstallation. If you reinstall OmniForm using your registration number on the same computer, you will not have to go through the entire registration process again to reregister it.

To reregister OmniForm after reinstallation:

1Click the 2Click

Starting OmniForm

This section describes how to launch OmniForm after it is installed.

Install your scanner and test it in Windows OmniForm. Consult your scanner documentation or the scanner manufacturer to resolve any scanner problems that may occur.

To start OmniForm:

1Click

Reregister

Start

Applications

menu to open the Register dialog box.

before

using it with

in the taskbar and choose

OmniForm 4.0



Programs



Caere

10 Chapter 1

Starting OmniForm

The Form Assistant dialog box appears. It contains six options. Each is a basic OmniForm procedure.

2 Select an option and click

Next>.

Proceed to Chapter 3, “OmniForm Procedures,” for detailed information on the basic OmniForm procedures. Or, if you are new to OmniForm try the online tutorials. Click

Getting Started

in the Help menu to access the tutorials.

Cancel

Click

to close Form Assistant if you do not want to choose

a particular option.

Installation and Setup 11

Starting OmniForm

12 Chapter 1

Chapter 2

Form Usage

This chapter describes basic OmniForm concepts you should know before scanning, importing or designing a new form. It includes the following sections:

• Using Form Assistant

• Form Usage Options

• International Settings

Using Form Assistant

Form Assistant is a dialog box that appears when launching OmniForm. If you are new to OmniForm, you might prefer to use the Form Assistant, which makes decision-making easy when processing a form. Later, you might choose to use the commands in the design toolbar or menu. See Chapter 3, “OmniForm Procedures,” for more information about using the commands.

This section contains the following topics:

• Opening Form Assistant

• Form Assistant Options

Opening Form Assistant

There are several ways to open Form Assistant.

• Form Assistant opens automatically the first time you open

OmniForm. Click

OmniForm 4.0



• If Form Assistant is not open, you can either click the Form

Assistant button in the design toolbar at the top of the window, or choose

Start

in the Taskbar and choose

Form Assistant...

in the File menu.

Programs

Caere Applications



The Form Assistant dialog box contains six options for basic OmniForm procedures as described in the next section. You can also select or deselect the option Form Assistant dialog box appears on startup.

14 Chapter 2

Show on StartUp

, which determines whether the

Form Assistant Options

This section gives a brief description of each option in Form Assistant. Through a series of dialog boxes, Form Assistant easily steps you through the process of converting your form into an electronic form.

Scan a Form or Image File

Scan a form or image file

Select file and to determine how you will work with the form in OmniForm.

Fill in a Form

Fill in a form

Select fill it. See Chapter 6, “Filling a Form,” for more information.

Print a Form

Print a form

Select print it.

Search a Form for Information

Search a form for information

Select information or to open a form and search it.

to fill the currently open form or to open a form and

to print the currently open form or to open a form and

Using Form Assistant

to scan a paper form or import an image

to search the currently open form for

Work on a Form’s Design

Work on a form’s design

Select open a form in design view. See Chapter 4, “Designing a Form,” for more information.

Create a New, Blank Form

Create a new, blank form

Select

to redesign the currently open form or to

to open a blank page in design view.

Form Usage 15

Form Usage Options

Form usage affects the way you can use a form once it is in OmniForm. This section contains the following topics:

• Choosing a Form Usage Option

• Where to Select Form Usage Options

• Changing Form Usage

Decide how you will use a form in OmniForm it: as a

designed

form, as an

original

as described below.

Choosing a Form Usage Option

The following table provides the three usage options — designed, original, and nondesigned form — and recommendations for your choice.

Choose Designed Form when you want:

full control over a form’s design

to edit all form elements in design view

to create new objects in design view

Choose Original Form when you want:

partial control over a form’s design

to maintain a form’s original look

to create new fillable objects on the form in design view

form, or as a

before

you scan or import

nondesigned

Choose Nondesigned Form when you want:

to input a form of such poor quality that it would cause recognition problems

to draw new fillable objects on the form in design view

print or mail the form only

form image

to fill fields in fill view to fill fields in fill view

See Chapter 4, “Designing a Form,” for information on importing graphics, creating objects, and using other design techniques.

See Chapter 6, “Filling a Form,” for information on filling fields in fill view.

16 Chapter 2

Where to Select Form Usage Options

Different form usage options are available depending on whether you open Form Assistant or choose

Form Assistant

You can choose to scan in or import either a designed form or an original form in Form Assistant.

Scan Form...

Form Usage Options

in the File menu.

Designed form option

Original form option

Select this option for a designed form. Deselect it for a nondesigned form.

This dialog box is one of several in Form Assistant and appears during the scanning or import process. See “Form Assistant Options” on page 15 for more information.

Scan Form Dialog Box

You can choose to scan in or import either a designed form or a nondesigned form in the Scan Form dialog box after choosing

Form...

in the File menu.

Scan

Form Usage 17

Form Usage Options

Changing Form Usage

Choose form. For example:

To change form usage:

Form Usage...

•If you have an

you would change the form to a designed form.

•If you have a

the original form to someone, then you would change the form to an original form.

There is no original view for a form that you design yourself in OmniForm.

in the View menu to change the way you can use a

original

designed

form but decide to change the design, then

form that you have edited but want to mail

1 Choose

The Form Usage dialog box appears.

2 Select a form usage option.

• Select

3Click

Your form changes to reflect the selected option.

Form Usage...

Use Designed Form

by OmniForm on import along with any changes you have made to the form’s design.

You can edit all text and fields, and add graphics to the form.

Use Original Form

originally, before you scanned or imported it to OmniForm. You can create, resize, move, delete, define, or change the

appearance of fillable fields with this option. Changes you make to text, graphics, and nonfillable objects are not visible until you select

OK.

in the View menu.

to view the form as it was designed

to view the form as it looked

Use Designed Form.

18 Chapter 2

International Settings

You can change the form usage from a form. However, the form will be blank except for any fillable objects you may have added.

International Settings

OmniForm supports different language and cultural conventions. You can choose from 45 different dialog box. A locale — as defined for OmniForm usage — is a combination of a language and a region. The language you select for a particular region affects how your form displays currency, numbers, and dates.

To Select a Language for Your Form:

1 If you are in fill view, click the Design button in the design

toolbar or choose 2 Choose 3 Click the

Two options are 4 Click

Options...

International

Current Form.

in the Tools menu.

Current Form

locales

in the

Design

in the View menu.

tab.

nondesigned

International

New Forms.

and

form to a designed

tab in the Options

Language

The

for the currently open form. If you have the International

English, French, or German versions of OmniForm or if you

have multiple dictionaries, a dictionary in this language will

also be used during a spell check.

Form Usage 19

drop-down list displays the language being used

International Settings

You can only change the language for this option if you open the Options dialog box in design view.

5 Select a language for the current form. 6Click

7 Select a language for new forms. 8Click

New Forms.

Language

The will be used for the next form you open, scan, or import.

The language selected for a new form will also become the

Current Form

OK.

drop-down list displays the default language that

selection when that form opens in OmniForm.

How OmniForm Uses Language Selections

Current Form

The

• The formatting of currency, number, and date entries in the currently open form.

• Which dictionary is used for spell checking.

• The international symbol that appears in the status bar when a form is currently open.

New Form

The

• The formatting of currency, number, and date entries in new forms you create by scanning or importing, or by choosing File menu.

• The international symbol that appears in the status bar when a form is not open.

language selection affects:

New

in the

Control Panel Selections

Selections made in the

Regional Settings

the Only the

displayed in OmniForm.

The Options Dialog Box Readouts

Below the international symbol for the selected language (which appears in the status bar); and currency, number, and date conventions specific to that language.

20 Chapter 2

List Separator

Language

International

control panel.

option in these control panels affects how data is

selection, OmniForm displays readouts: the

tab do not affect selections made in

International Settings

The readouts show:

• How OmniForm expects data to be entered in fill view.

• How OmniForm will format data in fill view if it is not entered correctly. (Formatting takes place after you move the cursor out of a field.) See the next section for formatting examples.

Formatting Examples

Currency

If you select

German (Austrian)

as the

Current Form

language, the

numbers 123456 entered in an appropriately defined currency field would display as öS 1.234,56.

If you select

German (Liechtenstein)

as the

Current Form

language, the

numbers would display as CHF 1’234.56.

Date

If you select

English (United States)

as the

Current Form

language, the date

2/5/96 entered in an appropriately defined date field would display as February 5, 1996.

If you select

German (Standard)

as the

Current Form

language, the date

would display as 2. Mai 1996.

Euro Currency Symbol

Select the

Use euro currency symbol

to format currency fields with the euro currency symbol. You can use this feature if your system supports the euro currency symbol, that is, it can be entered via the keyboard, displayed on your screen, and printed.

Form Usage 21

International Settings

The Scan Form Dialog Box

New Form

The

language selection appears in the Options dialog box,

which is selected from the Scan Form dialog box.

You cannot change the New Forms language if you select

this option. Click Options... to view the

current language for your form or to change the language selection.

• Click

Options...

to view the language of your current form and to

change the language for your new form. You cannot change the

to Current Form

is checked because a language is already

New Form

language selection if

associated with the current form. A form can have only one language.

•If you select changes to reflect the

Add Page(s) to Current Form

Current Form

Add Page(s)

Language

, the

display

language if it is different.

The Object Definition Dialog Box Options

Current Form

The for fillable objects defined as

language selection affects available formatting options

Number, Date, or Currency

in the Object

Definition dialog box. For example, the long-date format for English (United States) is MMMM dd, yyyy. The long-date format for German (Standard) is d.MMMM yyyy.

The

Allow Multiple Languages

Option

How it Works

You can select first clicking

Recognition

Allow Multiple Languages

Options...

in this dialog box and then selecting the

in the Scan Form dialog box (by

tab) for multiple-language forms. OmniForm then recognizes all characters in all languages that it supports. The setting does not affect the language(s) selected for your form in the Options dialog box and vice versa.

22 Chapter 2

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