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including photocopying, recording, or by any information storage and retrieval systems, without the
express written consent of Nuance Communications, Inc.
Nuance, the Nuance logos, the Dragon logos, Dragon Dictate, and Dictate are trademarks or registered
trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. All
other company names and product names referenced herein are the trademarks of their respective
owners.
Part number: 50-S61A-20070
CONTENTS
Welcome to Dragon Dictate 2.5................................................................................................1
Learning More and Getting Help......................................................................................2
Chapter 1: Creating a Profile....................................................................................................3
Adding and Deleting Profiles ...........................................................................................7
Chapter 10: Best Practices and Top Tips..............................................................................65
WELCOME TO DRAGON DICTATE 2.5
Dragon Dictate lets you use your voice to perform actions on your computer such as creating or
editing documents, managing email, entering prices and other numeric data, searching the web,
and more. By reducing keyboard and mouse usage, you can focus more on the content of your
writing and get more done faster on your Mac.
This workbook presents the information an end-user needs to know to get started, but it does
not cover every aspect of Dragon. The basic training offered here will show you how to:
Type by voice:
Dictate text and punctuation
Format, edit, and revise text by voice
Command and control your Mac by voice:
Voice commands to use the Internet and email, open programs, close or minimize
windows, switch between windows, etc.
“Voice-press” keys or key combinations on your keyboard
Create custom commands to control your Mac
Achieve the highest possible accuracy:
Personalize the software’s Vocabulary with custom words and phrases, spoken forms
(pronunciations) and written forms, to ensure that Dragon is able to transcribe exactly
what you want
Correct Dragon’s errors when needed so that the software can learn from them and
avoid mistakes in the future
For information about how to install Dragon Dictate, consult the Quickstart Guide or the product
User Guide. Once the software is installed, we recommend you read through this workbook. It
contains progressive explanations and illustrations, as well as step-by-step instructions and
practice exercises. Highlighted notes and tips provide details and alert you to potential pitfalls.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
1
LEARNING MORE AND GETTING HELP
If you complete this workbook and find that you still need more information, visit
www.nuance.com/dragon to access a variety of product training and support resources
and Customer Service information; printable documentation (User Guides, command
print outs) and listings of microphones tested by Nuance for use with Dragon
Tech Support: a comprehensive Tech Support area with a Knowledge Base that
contains the latest technical information for Version 2.5 and previous versions, as well as
contact information to log personal support requests
Additional training resources: learn more about the available training video CD and
one-on-one web-based training; links to Value-Added Resellers who offer training and
customization services for Dragon (in person or remotely)
Community: visit the Dragon Dictate Customer Forum and Discussion Board so you
can connect with other Dragon customers to share ideas and best practices
Copyright 2011 Nuance Communications, Inc. All rights reserved.
2
CHAPTER 1:CREATING A PROFILE
Adjust the microphone headset so that it feels
After you’ve installed Dragon Dictate on your Mac, your first step is to create a profile. This
profile stores information about the unique characteristics of your voice. It also includes a
customizable Vocabulary (the words Dragon is prepared to recognize when you speak),
personal formatting preferences and customizable voice commands that you can use to control
your Mac. If different people are using Dragon, each person will need to create an individual
profile.
When you create a profile, Dragon starts with a general language model and then adapts to how
individuals speak and which words they use. This way, the software accommodates users with
varying accents and speech patterns. Your profile is key to helping Dragon accurately determine
the words spoken and choose between words that might sound alike. Dragon refines your
profile regularly, resulting in improved accuracy over time.
TIP For best results, creating a profile should be done in your “normal” environment, with the
same background noise and equipment you plan to use moving forward.
The first time you launch Dragon Dictate, you will be prompted to create a new profile. This
includes Voice Training, where you read aloud for a few minutes, enabling Dragon to adapt its
acoustic model to the unique way you sound. Profile creation takes about 5-10 minutes to
complete, and then you will be ready to dictate.
Step 1: Make sure your USB microphone is
connected and is selected as the sound input
device. (To be sure that your microphone is properly
connected, select System Preferences / Sound /
Input.) Adjust the microphone headset so that it
feels comfortable and stable. The microphone’s
listening side must face the corner of your mouth
(not the front) about a thumb's width away. You may
need to experiment a bit to find what position is best
comfortable and stable.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
for you.
3
Step 2: Launch Dragon. If Dragon has never been used before on this computer, this
chance to set your profile’s location, you may
place it anywhere you’d like.
automatically brings up the first screen of the Profile Creation Wizard. (Otherwise,
choose Profiles from the Tools menu and click the button at the bottom of the
window).
Step 3: Provide a name for your profile and specify the folder where you want to save the user
files on your Mac. Then click Choose.
The data for your profile is stored on your
hard disk as a package. When offered the
Step 4: Select the USB microphone from the list of options that appears in the Microphone field
at the top of the next screen.
NOTE For best results, do NOT use the Internal Microphone option. A USB headset, such as
the headset shipped with the boxed package of Dictate, delivers the highest quality
audio, enabling Dragon to provide the most accurate results for your dictation.
Step 4: Select your Spelling preference
(US or UK) and select your
general accent from the options
in the Accent field. Then click
Continue, and Dragon will
proceed to microphone setup.
Selecting one of the accent model options can
help to improve initial recognition accuracy for
speakers with accents.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
4
Step 5: Dragon will now calibrate the volume setting within the Microphone Setup window. Click
read aloud. Text will turn
again when you’re ready
the microphone icon (turning the icon from red to green) and read aloud the text that
appears in the box in a clear but natural voice. Feel free to say the punctuation. The
level indicator to the right of the microphone icon shows your sound input level. Dragon
sets your microphone sound input level optimally and will let you know when it has
heard enough. You can listen to a playback of your voice for any problems such as too
much background noise or distortion. Click Voice Training to advance.
Step 6: The next step is a brief Voice Training, where Dragon asks you to read a story for about
five minutes so that it can adapt to the way you speak. During Voice Training, Dragon
listens to your speech, matching your voice and pronunciation to the actual words of the
story. When you’re ready to begin, click the arrow key to advance and then enable the
microphone by clicking the icon.
During Voice Training,
Dragon presents words
on the screen for you to
green as it is
recognized. If you need
to pause, click the
microphone icon to turn
it to a red “stop sign,”
and then click the icon
to resume reading.
Step 7: Dragon presents the first prompt to read. Proceed through the training text by reading it
exactly as it is displayed. The words will turn green once Dragon has “heard” them, but
there is no need to wait for this to happen: just speak at your normal pace, clearly and
naturally. Progress from page to page is shown by the horizontal progress indicator
above the text.
If you need to pause for any reason, press the microphone icon, and then activate it
again when you’re ready to continue. Take your time. Try to read naturally but precisely
what is on the screen. If the software needs to hear you re-read something, the text will
turn red instead of green to indicate that you should re-read that word or phrase. If
Copyright 2011 Nuance Communications, Inc. All rights reserved.
necessary, click “Skip Word” to proceed past difficult text.
5
During Voice Training, Dragon is learning how you sound when you dictate. Using the
same tone, pace and volume you are likely to use day-to-day will help Dragon
recognize your future dictations most accurately. You may want to keep an eye on the
sound input level indicator (the vertical bar to the right of the microphone icon). Speak
at a level that keeps this at about the middle of the green section.
Once it has heard enough, Dragon takes a moment to process the acoustic information you just
provided and to create your profile. Your profile is now complete, and you’re ready to start
dictating!
TIP If you choose, you can complete additional Voice Training to improve your accuracy at a
later time. This process allows you to read additional stories to Dragon so that it can
further adapt to your unique voice.
Everyone should consider providing some reading for acoustic training after the first few days of
practicing dictation. By then, speaking clearly into the microphone should be familiar, and
reading aloud text presented by Dragon should better reflect how you actually dictate. If your
speech presents a particular challenge for speech recognition (due to a lisp or a strong accent
for instance), you should perform an additional reading for acoustic training as soon as possible.
To complete additional Voice Training:
Step 1: Select Voice Training from the Tools menu.
Step 2: When the Select Text window opens, choose a text to read, then click the right arrow to
continue. Turn on the microphone as indicated and read the story just as you did within
the original Voice Training.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
6
ADDING AND DELETING PROFILES
To access the Profiles window, select Profiles from the Tools menu.
By clicking on the image to the left of your profile name, you can change the image associated
with a specific profile. Select and modify an image if you choose, and then click Set.
To add a new profile to your copy of Dragon Dictate, just click the + sign at the bottom of the
window. You can delete old or unused profiles with the - button.
The Profiles window
allows you to manage
your voice profiles. To
access the Profiles
window, select Profiles
from the Tools menu.
ADDITIONAL AUDIO INPUT DEVICES
There are many different ways that you can provide audio to Dragon for transcription. Adding a
new audio source to your profile is helpful if you want to use more than one type of microphone
for your dictation.
NOTE If you already have a Dragon profile and want to use another type of audio input
device (such as your iPhone), don’t create a new profile. Add a new source to your
existing profile instead.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
7
Since your profile stores all of the information about your customized instance of Dragon –
things like your personalized vocabulary so that Dragon knows the correct pronunciation and
spelling of the unique words you dictate, or perhaps custom voice commands that you create for
the tasks that you personally perform on your Mac – you’ll want to leverage your customized
profile regardless of which microphone you’re using.
To add a new audio source to your existing profile, click the + sign under the Audio Sources
field and provide a name for that source.
Now that you have multiple sources, a new field will appear under your profile name, allowing
you to easily select which microphone you plan to use for your dictation. If necessary, you can
delete an audio source later by using the minus sign in the Audio Sources field.
SUMMARY: CREATING A PROFILE
Each person who wants to dictate with Dragon first needs to create his or her own
profile. This is a short process, guided through a series of screens. You can change the
images associated with a specific profile. In the Profiles window (found under the Tools
menu), click the image to the left of the profile name, select and modify your image, and
click Set.
Make sure your microphone is properly connected and positioned, and the appropriate
audio input source (microphone) is selected. Additional audio input sources (such as
mobile devices) are reviewed later in this workbook.
You can “enroll” an additional audio source for an existing profile (for instance, if you
want to use your iPhone as a wireless microphone). Your various dictation sources will
benefit from the same vocabulary customizations (special words and phrases,
pronunciations, spellings, etc.).
When reading the acoustic training text, speak clearly but naturally, using the same
volume, pitch and pace you are likely to use day-to-day. Try to read what is prompted as
if you were dictating it. You can pause the Voice Training if you need to clear your throat
or speak to someone.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
8
CHAPTER 2: MICROPHONE CONTROL
lso includes a “bring to
front” button and icons to control the recognition
below the Status window.
Before you can dictate, you need to be sure that Dragon Dictate will be able to hear you. Your
microphone must be connected and positioned correctly of course, but the software also needs
to know whether to “listen.” This lesson shows several ways to turn Dragon’s microphone on or
off, and introduces the Status window.
THE STATUS WINDOW AND THE MICROPHONE ICON
The Status window is the primary user interface for Dragon Dictate and can be considered the
application’s “control center.” When the Status window is showing, it floats over all other
applications.
The Status window includes the name of the
active profile, a microphone icon and sound
input level. The window a
mode and the correction process. As an option,
the last recognized utterance can be listed
To show or hide the Status window: say Show Status window or Hide Status window or
choose “Show/Hide Status Window” from the Window menu. You can set the Status window’s
transparency using the slider found under the Dictate / Preferences menu, Appearance tab.
WHAT’S INSIDE THE STATUS WINDOW:
The top panel of the Status window identifies the active profile by name.
Next to the microphone icon, Dragon provides a sound input level, a mode button, a
“bring to front” button, and a button for the Recognition Window, used to correct errors.
Beneath these icons, buttons indicate whether the commands for capitalization, spacing
or numbers are currently active.
The bottom area of the Status window indicates the dictation target window (e.g., which
application Dragon will place your text into).
Below the Status window, Dragon can list the last recognized utterance if the “Show
Recognized Text” option is enabled under the Dictate / Preferences menu, General tab.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
9
TURNING THE MICROPHONE ON AND OFF
Within the Status window, the microphone icon appears as a red “stop sign” when the
microphone is off. This indicates that Dragon is not listening at all – no sound can affect it. The
microphone becomes a green circle when the microphone is on, indicating that Dragon is
listening and is ready to transcribe your text or respond to your commands. In addition to the
Status window, you can view whether the microphone is on or off by observing the microphone
display in the menu bar and the Dock icon.
There are several different ways to turn the microphone on or off.
To turn the microphone on:
Click the microphone icon in the Status window or the optional status menu item in the
menu bar so that it appears with a round green button.
Choose Microphone On from the Speech menu.
Choose Microphone On from the Dock menu. (To reveal the Dragon Dictate Dock menu,
hold the Control key while clicking the Dictate icon in the Dock.)
To turn the microphone off:
Click the microphone icon in the Status window or the optional status menu item in the
menu bar so that it appears with a red “stop sign” button.
Choose Microphone Off from the Speech menu.
Choose Microphone Off from the Dock menu.
MICROPHONE VOICE COMMANDS AND SLEEP MODE
When you feel comfortable talking to your
computer, you may choose to use your voice to
control the microphone instead of using your
mouse or keyboard. Voice commands can turn
the microphone off entirely or put the
microphone in and out of a “sleeping” state where it doesn’t transcribe your words but it is still
listening. The advantage of Sleep Mode – vs. turning the microphone entirely off – is that you
can use voice commands to resume your dictation.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
10
To control the microphone by voice:
Step 1: Turn the microphone on by clicking on its icon, then say go to sleep. Note that the
microphone display now shows a blue balloon with a crescent moon to indicate that
Dragon is asleep.
Step 2: To return to the active microphone from the sleep state, say Wake up or Turn [the]
microphone on.
Step 3: Say Microphone off to exit Sleep mode and stop Dragon from listening entirely.
NOTE For all voice commands, there should be a brief silence before and after, but none
in the middle of your command. Otherwise the program cannot recognize the
command and instead transcribes the words. For example, say the words “go to
sleep” together in a natural flow without pausing or inserting additional words.
Putting the microphone to sleep is useful when you need to put Dragon “on hold” for a moment.
However, leaving it in that state for a long time is not recommended. Turn the microphone off if
you will not be dictating for a while (and are physically able to turn on the microphone manually).
If the microphone is on but does not receive input after one minute, the microphone will
automatically go into Sleep mode. This Auto Sleep functionality is helpful as it forces you to
follow effective microphone control even when you forget to turn the microphone off.
TIP You can set your personal preference
for the time allotted for the Auto
Sleep microphone functionality (any
range from 30 seconds to five
minutes). Adjust the slider found
under the Dictate / Preferences
menu, Recognition tab. Here you
also have the option to turn off the
Auto Sleep functionality entirely.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
11
OPTIONAL HOT KEYS INCLUDING MICROPHONE ON/OFF
app turns your iPhone or iPod touch
Some users may find it faster to
press a key or two rather than
moving and clicking the mouse, so
Dragon offers a series of global
keyboard shortcuts, or “hot keys” to
perform various useful tasks. Hot
keys can turn the microphone on/off,
switch between speech modes,
show/hide the Recognition window to
make corrections and dismiss the
mouse grid (used to control the mouse by voice).
By default, the hot key combination to control the microphone is Function Command F11.
Optional keyboard shortcuts (hot keys) can be configured to
control the microphone and other Dictate tasks.
To set the hot keys for the microphone, along with the other hot keys, select the Preferences
option from the Dictate menu. Under the Shortcuts tab, click in the oval shortcut region and type
your desired key combination. To delete a shortcut, click the X at the right end of the oval
shortcut region.
DRAGON REMOTE MICROPHONE
Most customers use Dragon by speaking directly to their Mac
using the microphone included with their Dragon software
purchase. But some users can be frustrated by wearing a
headset that tethers them to their Mac. With the introduction of
the free Dragon Remote Microphone application (available in
the Apple app store), you can achieve the same great accurate
transcription using a device you may already have: your
iPhone! The Dragon Remote Microphone app converts a user’s
iPhone, iPad, or iPod touch 4th gen into a wireless microphone
The Dragon Remote Microphone
into a wireless microphone.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
via WiFi.
12
We recommend that you first begin using Dragon with the standard headset microphone, and
Status window no longer controls
off,
press the Dragon
button on your device
add your mobile device as an alternate audio input option once you are more comfortable using
Dragon to dictate text and control your computer.
Step 1: In the Profiles window, click the + symbol under the Audio Sources box. Provide a name
for your mobile device and select “Dragon Remote Microphone” from the drop-down
menu options.
Step 2: A dialog prompts you to download and install the Dragon Remote Microphone app from
the iTunes store if you have not already done so.
NOTE: Your Mac must be connected to a local area network, and your mobile device must
establish a wireless connection to the same local area network before launching the
Dragon Remote Microphone app. The app may not work on certain public networks
that restrict device to device networking for security reasons.
Step 3: Within the Settings for the Dragon Remote Microphone app on your mobile device
(found under the gears icon), the name of the Mac running your Dragon Remote
Microphone profile will be displayed. Select your Mac and proceed with Voice Training.
Step 4: When you complete Voice Training, your profile opens
with your mobile device as the audio input source. Note
that the Status window now has a different appearance
since the ability to determine whether or not Dragon is
“listening” is now controlled by your mobile device and
can’t be controlled from your desktop.
The microphone icon in the
whether Dragon “listens.”
Step 5: To control the microphone, click the Dragon button within the
app on your device. (The green icon indicates the microphone
is on; the red icon indicates the microphone is off. Voice
commands will also work.)
Copyright 2011 Nuance Communications, Inc. All rights reserved.
To turn the
microphone on or
screen.
13
Your profile in the Profiles window will now display the Dragon Remote Microphone as one of
the audio input options within a drop-down menu when you open Dragon. Be sure that you
select the correct option before you begin your dictation.
SUMMARY: MICROPHONE CONTROL
Dragon “listens” whenever its microphone is on. Remember to turn the microphone off
(or put it into its sleeping state if appropriate) when you are not dictating, like before
answering the phone, speaking to someone, or clearing your throat. This is a simple but
important habit you should develop quickly.
To control the microphone, click the microphone icon in the Status window or in the
menu bar / Dock menu. (To set preferences to control the microphone in the menu bar /
Dock menu, select the Dictate / Preferences menu, Appearance tab.)
Keyboard shortcuts can also be a fast and convenient way to turn the microphone on
and off. You can change any of Dragon’s default hot keys, including the microphone’s, in
the Shortcuts Preferences pane (found under the Dictate / Preferences menu).
You can turn the microphone off by saying microphone off, but then the mouse or
keyboard need to be used to turn it back on. You can say go to sleep to put the
microphone into a sleeping state, and then say wake up or turn [the] microphone on
when you’re ready to dictate again.
Microphone off, go to sleep, wake up and turn [the] microphone on are all voice
commands. In order for Dragon to recognize and execute the desired action, you must
pause slightly before and after but not in the middle of the command.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
14
CHAPTER 3: DICTATING TEXT AND PUNCTUATION
You can use Dragon Dictate to enter text into all of your favorite Mac applications. What you
dictate will be inserted wherever Dragon sees the blinking cursor within the active application.
But talking to a computer isn’t exactly the same as talking to a person.
HOW TO DICTATE
Speech recognition programs don't understand what words mean, so they can't use common
sense the way people do. Instead they keep track of how frequently words occur by themselves
and in the context of other words. These contextual clues help the computer choose the most
likely word or phrase from among several possibilities. For this reason, accuracy increases if
you speak in longer, continuous phrases. Computers can't understand mumbled speech or
missing words either. They only understand what was actually spoken.
Try thinking about what you want to say before you start to speak. This can be challenging at
first, particularly for those who have been “thinking through their fingers” for years, but you’ll
develop the habit once you see what a difference it makes. And keep in mind, there’s no need
to talk robotically or to talk really slow. Don’t yell or whisper. Just speak at your normal pace in a
normal tone.
Are you ready to get started? For these exercises, open a word processor (like TextEdit or
Microsoft Word). Dragon Dictate also offers its own built-in word processor, called Note Pad,
which is specifically created for dictation through Dragon Dictate.
TIP A common technique is to dictate into a Note Pad window and then copy and paste into
another application. Note Pad window contents are saved as.rtf files which can be opened
for editing later with another word processor (such as TextEdit or Microsoft Word). You
can also open an existing .rtf file into a Note Pad window.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
15
To summon a new Note Pad window:
Step 1: Say File New when Dragon Dictate is front-most or choose New Note Pad from the File
menu.
Step 2: To set the default font and size for a new empty Note Pad window, select the Format
menu and choose Font / Show Fonts. Specify the desired font and size, and close the
Font palette.
TIP Before dictating, make sure the desired window is active. The application where Dragon
will place your transcribed text is listed in the bottom panel of the Status window.
As you dictate, Dragon places your transcribed text directly into the active application.
Underneath the Status window, you can also choose to have Dragon display the last utterance
of your speech as it is recognized. This includes text and punctuation. Check the “Show
Recognized Text” option found under the General tab within the Dictate / Preferences menu.
Review the following text sample then dictate it in a blank document. (Ignore
any errors for now.)
The more I use it, the software will adapt to the way I sound and the words I
use. At the same time, I will also acquire good habits like pausing optimally,
keeping silent when hesitating, and turning the microphone off, or putting it
into its sleep state, when necessary!
NOTE Don’t forget to turn off your microphone when you finish dictating!
Copyright 2011 Nuance Communications, Inc. All rights reserved.
16
PUNCTUATION
Note that Dragon Dictate does not automatically insert punctuation marks for you. Include your
punctuation as you dictate your text. Here are the most common punctuation marks, followed by
what you say to “voice-type” them:
.period
,comma
?question mark
“open quote
”close quote
(open paren
)close paren
!exclamation point or exclamation mark
:colon
;semi-colon
… ellipsis
& ampersand or and sign
-- dash
-hyphen
A complete list of punctuation is available in the User Guide and product Help. Note that you
don’t always have to say hyphens: thanks to its built-in Vocabulary, Dragon can automatically
include hyphens in items such as 3-year-old, above-mentioned, after-tax, ad-libbed, anklelength, and more. Dragon will also automatically hyphenate famous names like Abdul-Jabbar.
Look at the following sample, and then dictate it including the correct
punctuation. (If any word is misrecognized, ignore it for now.)
How is this different from dictating to a person? I should try to provide “clean
input” (speaking naturally, but without mumbling or trailing off)! :-)
Dictate the last punctuation as smiley face.
NEW LINE AND NEW PARAGRAPH
When typing, you use your Return / Enter key to start a new line or new paragraph. When
you’re dictating within Note Pad, TextEdit or Microsoft Word, you can still press your Enter key
(or any other key on your keyboard), but you can also simply say commands like new line or
new paragraph.
Copyright 2011 Nuance Communications, Inc. All rights reserved.
17
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