Muratec OFFICEBRIDGE ONLINE user Manual

OfficeBridge Online

User’s Guide

for MFX-1300 MFX-1700

Safety precautions

•Please read “Before using your Muratec fax machine” in the Operating Instructions of the fax main unit.

•The following notations are used to alert the user to harm or damage that could result from mishandling due to neglect of warnings.

Warning	This notation alerts the user to the potential for serious injury or death.
Caution	This notation alerts the user to the potential for bodily harm or damage to hardware.

• The following symbols are used to distinguish the types of alerts. (Shown below are the examples.)

This symbol indicates warning or caution. An illustration will give a concrete description.

This symbol indicates prohibition in handling. An illustration will give a concrete description.

This symbol indicates mandatory handling. An illustration will give a concrete description.

Warning

Never attempt to disassemble, repair or modify the equipment.

It may cause electric shock or machine failure. Request repairs from the Customer Information Center.

Do not place anything on the equipment that contains water or chemical drug.

Do not place articles on the equipment such as flower vases, potted plants, beverage cups, cosmetics, containers of chemical drugs or water, or small metallic articles. These substances, once overturned and dropped inside of the equipment, may cause a fire or electric shock.

Caution

When any of the following occurs, stop operation immediately, unplug the power cable of the fax main unit from power outlet, and call our Information Center.

Smoke generation or an unusually heated machine housing

Abnormal noise

Never attempt anything other than what is specified in this manual.

It may cause unexpected accidents or machine failure.

Acknowledgement

Preface

Thank you for purchasing Muratec OfficeBridge Online. This User’s Guide describes the operation procedures of the fax main unit, as well as the procedures for installing, registration and adjusting the settings on your PC. Before getting started, review the entire User’s Guide and Follow the procedures apply to you.

This manual presupposes that its reader understands the basic operation and concepts of PC’s, operating systems, networks and application software. Please refer to each manual respectively for details of operation.

Note: The information contained in this User’s Guide is subject to change without notice.

For details of the fax main unit operations, please refer to the Operating Instructions that comes with the fax main unit.

Trademarks

Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata Machinery, Ltd. Windows® 95, Windows® 98, Windows® NT®, Windows® Me, Windows® 2000 and Windows® XP are the registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

IBM, OS/2, NuOffice are the registered trademarks of IBM Corporation in the U.S.A. and/or other countries. Adobe® , Adobe Acrobat® , Adobe Acrobat Reader® are registered trademarks of Adobe Systems Incorporated.

All other brand names and product names mentioned in this User’s Guide are trade names, trademarks or registered trademarks of their respective owners.

Screen shots in this manual are shown under permission of Microsoft Corporation.

If problems arise

In the event your machine requires service or repairs, please contact your authorized Muratec dealer.

Users in the U.S.A.

Contact the Muratec Customer Support Center at 800-347-3296 (from U.S. only)

Fttp://www.muratec.com

Users in the other countries

Contact your authorized Muratec dealer.

1

Contents
Safety precautions
Acknowledgement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1
If problems arise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2
About the Manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4
User’s Guide (on the CD) (this book): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4
Reference Manual (on the CD): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4
Administrator’s Manual (on the CD): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4

Summary of Major Features

What is the OfficeBridge Online? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 PC-FAX Transmission & Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Network Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Bulletin Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Circular Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Processing Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Internet transmission & reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 InfoMonitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Machine configuration
Setting the IP Address, Subnet mask and Gateway Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.17
Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	18
Confirming the MAC Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	19
To confirm the MAC address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	19

OfficeBridge Online screen

Startup the OfficeBridge Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Access to an Administration tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 Login the Personal screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 User Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

PC-FAX Transmission & Reception
PC-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.27
Send the document from the software application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.27
Send the document from specified box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	30
PC-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	33
View the received fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	33
“Received Fax forwarding” setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	35
Network Scanner
Network Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	39
Setting Scan parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	40
Setting Scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	41
To set the Save Method: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	41
To select subject for scanned document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	41
To set the Scan mode prompt: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	43
Scanning the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	44
Download the scanned image from the Personal screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	47
Download the scanned image from application software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	49
Access to the OfficeBridge Online TWAIN connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	49

2

Bulletin board / Distribution / Processing request
Bulletin board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. .53
Post the document to the Bulletin board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.54
View the posted document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.55
Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.56
Distribute the document to registered users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.57
Processing request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.58
Network Printer
Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.63
Printing the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.63
Canceling a printing job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.65
Acceptable paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.66
Paper Mismatch error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.67
Internet FAX Transmission & Reception
Setting the Internet Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.69
Pre Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.69
Setting the IP Address, Subnet mask and Gateway Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.70
Setting the network environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.70
Setting the e-mail environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.71
Internet Fax sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.72
Sending the document from your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.72
Send the document from specified box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.80
Send the e-mail from application software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.83
Internet Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.86
View the received fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.86
“Received Fax forwarding” setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.87
Forwarding received e-mail to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.88
Installing the OfficeBridge Online Printer & Fax driver
Installing Printer & Fax driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.91
Uninstalling Printer & Fax driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.93
Installing the OfficeBridge Online Utilities
Installing the OfficeBridge Online Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.95
Uninstalling the OfficeBridge Online Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.99
Installing Reference Manual
Installing the Reference Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	101
Uninstalling the Reference Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	104
Troubleshooting
Trouble with screen operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	106
Trouble with InfoMonitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	108
Trouble with a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	109
Appendix
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	111
Basic specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	111
Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	111
PC-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	112
Network scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	112
Network printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	112
Printer & Fax driver operational environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	113
OfficeBridge Online Utilities operational environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	113
Reference manual operational environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	113

3

About the Manuals

User’s Guide (on the CD) (this book):

This User’s Guide describes the basically operation procedures of the OfficeBridge Online, as well as the procedures for installing, registration and adjusting the settings. For detail information of using the OfficeBridge Online on your computer, read the Reference manual on the OfficeBridge Online Installation Disk.

Reference Manual (on the CD):

This manual describes the details of using the OfficeBridge Online interface on your PC.

The Reference manual is made with the HTML file format. You can view this manual using the web browser such as Microsoft Internet Explorer or Netscape Communicator. (See “Installing the reference manual,” page 100.)

Administrator’s Manual (on the CD):

This manual describes administrator registration, forced printing of the received document and clear logon password, etc.

4

Summary of

Major Features

What is the OfficeBridge Online? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 PC-FAX Transmission & Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Network Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Bulletin Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Circular Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Processing Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Internet transmission & reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 InfoMonitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

5

What is the OfficeBridge Online?

OfficeBridge Online is a system that allows documents that have been sent or received to be handled as electronic data by the browser without needing to use a dedicated fax server.

With OfficeBridge Online functions, such as PC-FAX transmission/reception, network scanner, bulletin board, circular board, processing request, and network printer can be used.

Office BridgeOnline provides a prepared bulletin boards and special boxes, such as an Inbox. Registering the users that will use this system not only allows them to use the special boxes, but also provides them with an individual box to allow individual management of faxes, etc.

The received faxes and scanned documents are put in the OfficeBridge Online special boxes.

External

OfficeBridge Online special boxes

Shared Boxes
Bulletin	Public		Completed
Board	Inbox		Box
Registered User 01
Personal	Personal		Storage
Inbox	Outbox		Box
	Sub	Sub	Sub
	Box 01	Box 02	Box 16
Registered User 02
Personal	Personal		Storage
Inbox	Outbox		Box
User 01
	Sub	Sub	Sub
	Box 01	Box 02	Box 16

User 02

User 03

Registered User 50

Personal	Personal		Storage
Inbox	Outbox		Box
	Sub	Sub	Sub
	Box 01	Box 02	Box 16

6

PC-FAX Transmission & Reception

Outline

Fax transmission/reception is a function that allows faxes sent from an external location to be accessed via the browser and transmitted and the received fax document manipulated.

OfficeBridge Online

(1) Automatic Distribution

Shared Box Area

External
Bulletin	Public	Completed
Board	Inbox	Box
Individual Box Area
Personal	Personal	Storage
Inbox	Outbox	Box

What is an individual box?

This is a box possessed individually by a registered user to store fax documents etc.

(6) Send/Distribute

User A	(5) Distribution			User B
(2) Confirmation (3) Browser Operation		(4) Download

7

(1) Automatic Distribution

The received fax documents are not printed but instead are automatically stored in the individual boxes of users registered in accordance with the distribution settings set in advance. There is no need to distribute the fax to the person in charge.

Note: Refer to the “Received fax forwarding” settings on the “Admin tool” screen.

(2) Confirmation

The received fax document can be previewed on your computer. This conserves paper and toner.

Note: A new document arrival notice is sent to the users on the distribution list.

The new document arrival notice is only given when the InfoMonitor is running. For information on the installation, refer to “InfoMonitor,” on page 95.

(3) Browser Operation

The processing of received faxes (download, forward, delete) can be done using the browser with the same feel as when accessing the Internet.

(4) Download

The received fax document can be downloaded to the specified location in TIFF or PDF format.

(5) Distribution

The received fax document can be distributed to other users (from user A to user B) and distributed to e-mail addresses.

(6) Send/Reply

Documents created on your computer and replies to received fax documents can be sent as a fax directly to an external location from your computer.

8

Network Scanner

Outline

Network Scanner is a function that internally stores the image read by the unit and reuses the images when necessary.

OfficeBridge Online

Shared Box Area

Bulletin	Public	Completed
Board	Inbox	Box

Individual Box Area

Personal	Personal	Storage
Inbox	Outbox	Box

The scanned image can be downloaded from the Personal Inbox in the PDF or TIFF format.

(1) Scan the document

Change the main unit to the Scan mode by pressing FAX/COPY/SCAN key. Enter the User ID then load the document in the unit and scan it.

(2) The scanned image is stored in the Personal Inbox

The scanned images up to Letter (or A4) in size can be stored to the Personal Inboxes (Individual) of the registered users.

(3) Confirmation & Download

The scanned image can be previewed on your computer.

If you want, download the scanned image (select the TIFF or PDF format), and save it in your computer.

The image can be read and edited using an image editing application that supports TWAIN. In addition, the scanned document can be managed with a commercially available document management application.

[TWAIN Standard]

This standard applies to the exchange of data between an image input device, such as a scanner, and an image editing application. The image input by a TWAIN standard scanner can be read by the computer using an image editing application that supports the TWAIN standard.

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Bulletin Board

Outline

Bulletin Board is a function that makes it possible to share brief information among registered users.

(1) Registration	User A

(2) Viewing

(2) Viewing

User B

(3) Download

(1) Registration

A document or image can be posted on the Bulletin Board as a shared document with comments attached. There is no need to print the posted document and hang it on the wall.

(2) Viewing

Registered users can use the browser to view a posted document. Registered uses can use the browser to share information.

* If InfoMonitor is left running, it will automatically notify users when a new bulletin board document is posted.

(3) Download

When necessary, a posted document can be downloaded to your computer or sent via e-mail.

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Circular Board

Outline

This function specifies the users and circulates a document for viewing among users registered in the Circular Board.

(2) Distributive Settings

User A

(1) Scan

User B

(3) Viewing

(3) Viewing

User C

(1) Scan

A received fax document or scanned image can be circulated among registered users. The circular document does not need to be printed.

(2) Circular Settings

The issuer can specify the subjects (users) to whom the circular will be sent to allow efficient circulation.

(3) Viewing

The contents of the circular can be viewed when a notice is received from the issuer. In addition, the issuer can check if the circular subjects (users) have read the circular.

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Processing Request

Outline

Processing Request is a function that attaches deadlines and comments to information read using the unit and then requests processing of them by other users. The requester can check the processing status of the person in charge of the processing.

External

	(5) Completion		(4) Processing
		Check	Completed
Processing Requester		(3) Forward	Person in Charge
(1)	Deadline Settings		of Processing
(2)	Comments

(1) Deadline Setting

When the processing requester makes a request to the person in charge of processing, he can set a processing deadline. Documents that are not processed by the deadline are printed to prevent them from remaining unprocessed.

(2) Comments

The process requester can write comments when making a request to the person in charge of processing. This allows the requester to accurately communicate the processing request.

(3) Processing request

A processing request can be sent to the user in charge for documents that require processing, such as forwarded orders and invoices.

(4) Processing completion

Person in charge of processing completion process specifies processing completion setting after the processing has been completed.

(5) Completion Check

The process requester can check if the person in charge of processing has completed the processing by checking the “Completed Box”.

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Network Printer

Outline

Network Printer is a function that uses the unit on the LAN as a network printer. Printouts with a maximum size of Letter (or A4) and resolution of 600 dpi can be printed.

(1) Printing Instruction

(2) Print

(1) Printing Instructions

You can use the unit as a printer from your computer.

(2) Print

This allows you to print documents created using various applications at a resolution of 600 dpi.

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Internet transmission & reception

Outline

Internet fax transmission:

OfficeBridge Online allows you to transmit documents over the Internet to another Internet Fax or a PC. The scanned document data sent by e-mail as an attachment file.

When you send an e-mail message, OfficeBridge Online uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.

Internet fax reception:

OfficeBridge Online allows you to receive and print a PC transmitted e-mail automatically or manually, depending on its setup configuration.

E-mail transmission

SMTP server

SMTP

Router

POP3

POP server

E-mail reception

SMTP server

SMTP

Router

POP3

POP server

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InfoMonitor

What is the InfoMonitor?

“InfoMonitor” is an application that is connected to “OfficeBridge Online” and monitors and downloads New documents from the specified box of the “OfficeBridge Online” to your computer. To monitor documents with “InfoMonitor,” users need to be registered on each computer.

When started up, “InfoMonitor” monitors “OfficeBridge Online.” When new fax, e-mail or scanned data arrives at specified box of the “OfficeBridge Online,” “InfoMonitor” notifies the registered users. The UserIDs of New documents are listed on your computer screen.

Note: For information on the installation, see page 95 on this manual.

Note: For information on the setup method, refer to the Online help of the “InfoMonitor.”

OfficeBridge Online

Monitoring

When new document arrived.

InfoMonitor

Install

InfoMonitor

Install

Monitoring

New document not arrived.

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Machine configuration

Setting the IP Address, Subnet mask and Gateway Address . . . . . . . . . . . . . . . . . . . . . . . . 17 Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Confirming the MAC Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

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Setting the IP Address, Subnet mask and Gateway Address

To use the OfficeBridge Online on the Web browser such as “Microsoft Internet Explorer” (4.0 or later) or “Netscape Communicator” (4.5 or Later), you must do the following procedure to enter the correct IP address and subnet mask in advance. If you need any help, contact your network administrator.

Note: Dynamic Host Configuration Protocol (DHCP) is not supported.

1 Press Program, G, 1, 0, 2.

Network Settings

02 TCP/IP Setting

2 Press ENTER.

Set IP Address

. . .

3 Enter the IP address using the numeric keypad.

Note: To enter numbers less than 2 digits between the dots, use the cursor key to move the entry point. To correct a wrong number entry, move the cursor with the cursor key and overwrite it.

4 Press ENTER.

Set Subnet Mask

. . .

5 Enter the subnet mask address using the numeric keypad.

Note: To enter numbers less than 2 digits between the dots, use the cursor key to move the entry point. To correct a wrong number entry, move the cursor with the cursor key and overwrite it.

6 Press ENTER.

Gateway IP Address

. . .

7 Enter the Gateway IP Address if necessary. If you do not wish to set the Gateway IP address, do not enter any characters.

Note: To clear the number, press CANCEL.

8 Press ENTER.

Turn Off/On

To Active

9 To reflect the settings, turn the power off and then on according to the following order.

9-1. Turn the fax unit off.

9-2. Unplug the DC cable from the OfficeBridge box. 9-3. Plug the DC cable to the OfficeBridge box.

9-4. Turn the fax unit on.

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Setting your Time Zone

“Time Zone” setting is added to the “User Install” by pressing Program, I.

The Time Zone is required as part of the E-mail header information when sending Internet faxes.

1	Press Program, I.
		= Program =
		I User Install
2
	Press ENTER repeatedly until the following display appears.
		Time zone
		+09:00
3
	Using the cursor key and numeric keypad, enter the Time Zone.
	To change “+” or “—”, press or of the cursor key.
	Example of Time Zone:
	GMT--11:00		Midway Island
	GMT--10:00		Hawaii
	GMT--09:00		Alaska
	GMT--08:00 Pacific Time (US & Canada)
	GMT--07:00 Mountain Time (US & Canada)
	GMT--06:00 Central Time (US & Canada)
	GMT--05:00 Eastern Time (US & Canada)
	GMT--04:00 Atlantic Time (Canada)
	GMT--03:30		Newfoundland
	GMT(Greenwich Mean Time): Dublin, Edinburgh, Lisbon, London
	GMT+01:00		Amsterdam, Berlin, Bern, Rome, Stockholm, Vienna
	GMT+01:00		Brussels, Copenhargen, Madrid, Paris
	GMT+10:00		Guam
4	Press ENTER to save the setting. The LCD will show the next setting of “User Install”.
5	Press STOP to exit.

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Confirming the MAC Address

MAC Address is the hardware address, often refered to as MAC (Media Access Control) address that is assigned to the equipment. MAC address is hard-coded and is not configurable. The MAC address consists of 6 hexadecimal numbers separated by colons.

To confirm the MAC address:

1 Press Program, G, 1, 0, 3.

Network Settings

03 MAC Address

2 Press ENTER.

MAC Address 00:50:81:20:03:A6

3 Press STOP to exit.

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OfficeBridge Online screen

Startup the OfficeBridge Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Access to an Administration tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Login the Personal screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 User Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

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In this section, we describe only how to access to the OfficeBridge Online screen. For details of using the OfficeBridge Online screen on your PC, please refer to the Reference Manual on the CD.

Startup the OfficeBridge Online

1 Startup “Microsoft Internet Explorer” (4.0 or later) or “Netscape Communicator” (4.5 or Later).

Note: Use the latest browser version possible. Some old versions may not produce the correct display.

2 Enter the IP address in the address box, and press Enter on your computer’s keyboard.

3 The User list screen will appear.

Note: If the “User List” screen does not appear, confirm the IP address in “Setting IP Address, Subnet mask and Gateway address” (page 17), and carry out power Off/On of the fax main unit to restart.

Adding this page to the Favorites list of your browser is convenient way if you do not remember the IP address for the OfficeBridge Online.

21

Access to an Administration tools

Administration tool is the program that enables adjustment of settings and registration of your unit with a Web browser. In addition to adjusting settings and registration, Administration tool enables the management and browsing of the unit information.

1 Click Admin Tools on the User List screen.

2 The Administration tool screen will appear.

For information of using the Administration tools, refer to “Explanation of Administration tools screen” on Preface section of Setting edition of the Reference Manual on the CD.

22

Login the Personal screen

1 Click User ID you want to login on the User list screen.

2 Enter the login password.

Note: If the password is not set, this screen will not appear.

23

3 The Personal screen will appear.

For information of using the Personal screen, refer to “Explanation of OfficeBridge Online screen” on Chapter 1 of the Operation edition of the Reference Manual on the CD.

24

User Registration

To use any of OfficeBridge Online features, the person must be registered as an OfficeBridge Online user. You can register up to 50 users.

1

2

Access to the Administration Tools. (See page 22.)

Click “User Registration” under [Operation Settings].

In initial setting, the user 01 to user 05 are registered without password setting.

3 To register a new User ID, click “Create a new user.”

4 Enter the User ID, User name and Password (if necessary) then click “ENTER”.

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PC-FAX Transmission

& Reception

PC-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

PC-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

26

PC-FAX Transmission

Send the document from the software application

The OfficeBridge Online allows you to send the documents created on your PC using various software applications to other fax machine.

Note: To be able to use this feature, install the Muratec OfficeBridge Online Fax driver first. (See page 90.)

Send the document to a Fax via telephone line.

Fax

Send the document through the Fax driver

LAN

Note: According to the software application you are using, the names of features and functions listed in Print menus and dialog boxes may vary. The steps described in this section are using the Windows XP.

1	Create a document or open a file to send.
2	Select Print from the application software’s File menu.
3	Send the document data to the OfficeBridge Online Fax driver.

(1) Select the Muratec

OfficeBridge Online Fax.

(2) Click Print or OK.

27

4

5

The OfficeBridge Online User login screen will appear.

(1)Enter the User ID and password.

Note: If the password is not set, do not need to enter it.

(2)Click Send.

Note: If you want to store the document to send it later, click Temporary Storage.

The document is stored in the Personal Outbox. It will be named “Send document” followed by saving day and time (DDHHMMSS format). DD:day, HH:hour, MM:minutes, SS:seconds

The “Document Send” screen will appear. Enter the fax number.

(1) Enter the fax number .

(2)Click Add.

If you want to send to more than one locations, repeat steps (1) to (2).

(3)Confirm the destination(s).

(4)Click Send.

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