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OFFICEBRIDGE
user Manual
220 pgs11.21 Mb0

Muratec OFFICEBRIDGE user Manual

Information Server Kit
OfficeBridge
User’s Guide
for MFX-2500 MFX-2530
Introduction
* OfficeBridge operates after installation of the information server kit on to the fax main unit.
Registered trademarks and trademarks
Windows
®
95, Windows®98, Windows NT®, Windows®Millennium Edition and Windows®2000 are the registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. Screen copies in this manual are shown under permission of Microsoft Corporation. IBM, OS/2, NuOffice are the registered trademarks of IBM Corporation in the U.S.A. and/or other countries. Salutation is the registered trademark of Salutation Consortium, Inc.
All other brand names and product names mentioned in this manual are trade names, trademarks or registered trademarks of their respective owners.
i
Major features of OfficeBridge
Data
Fax
PC
Data
Fax
PC
I
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n
e
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E-mail
P
r
i
n
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o
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E-mail
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t
Original
document
Internet fax transmission and reception
◆ A fax can be transmitted and received via the Internet. The internet fax function contributes to savings on communication costs, especially for long-distance and overseas fax transmissions.
◆ Transmission to an ordinary e-mail address is also possible.
PC-FAX transmission
◆ When sending a document composed on a PC by fax, it can be transmitted directly from the PC with no need of a printout copy, keeping a high image quality with no deterioration.
◆ Direct transmission saves consumption of paper, which is otherwise needed to print a copy only for fax transmission.
PC-FAX reception
◆ A message received by the fax main unit can be downloaded into a PC without printing, and printout can be limited to only the message truly needing it. Paper consumption can be reduced by not printing unimportant incoming messages. Circulation of a received fax can be handled easily from a PC.
ii
Network scanner function
Fax
PC
PC
P
r
i
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t
o
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t
Data
PC
Original
document
◆ Using the main unit scanner, a paper document can be scanned into a PC.
◆ ADF enables efficient scanning of high volume documents.
Network printer function
◆ The unit can be efficiently used as a shared printer for multiple networked PCs with no need for additional printer installation.
Received fax forwarding
◆ Based on a preset condition like the sender’s fax number, a received fax meeting this condition can be forwarded to the designated user PC.
◆ Because an e-mail address can be specified as the forwarding destination,a person away from the office can receive a message simply by checking for e-mail arrival if carrying a mobile computer.
◆ A received fax can be stored and managed as electronic data, which eliminates concerns about paper filing locations and space. Integrated data management is possible if a shared folder is produced on the network.
iii
Fax main unit operation panel

FAX key
Numeric keys
One-touch keys
Cursor keys
MENU key
STOP key
NEXT key
START key
iv
Contents
Introduction ........................................................................................................................................................i
Major features of OfficeBridge .........................................................................................................................ii
Fax main unit operation panel ................................................................................................. .......................iv
Contents .............................................................................................................................................................v
Chapter 1 Before use
Safety precautions ..................................................................................................................................2
Product package .....................................................................................................................................3
System configuration .............................................................................................................................4
Software and hardware requirements .......................................................................................4
Network schematic ............................................................................................................. ........5
Software functionality ................................................................................................................6
Printer driver functionality ........................................................................................................6
Installation and uninstallation .............................................................................................................7
Installing the program ...............................................................................................................7
Installing OfficeBridge ...............................................................................................................7
Installing IS Printer : Printer driver for network printing ...................................................14
Installing OfficeBridge FAX : Printer driver for fax transmission ........................................27
Installing TiffFormer : Printer driver for image file format conversion ...............................44
Uninstalling OfficeBridge ........................................................................................................61
Chapter 2 Basic operations
OfficeBridge ..........................................................................................................................................66
What is OfficeBridge? ......................................................................................................... ......66
How to log on ........................................................................................................................................67
How to log on ............................................................................................................................67
Multi-user operation .................................................................................................................68
Sending fax ...........................................................................................................................................69
How to send fax ........................................................................................................................69
Scanning ...............................................................................................................................................70
How to scan ...............................................................................................................................70
Printing .................................................................................................................................................72
How to print ..............................................................................................................................72
Chapter 3 Useful functions
Useful functions at a glance ................................................................................................................74
Settings .................................................................................................................................................75
Receiving fax with PC ..............................................................................................................75
Forwarding received fax ....................................................................................................... ....81
One-touch dial registration ......................................................................................................84
Speed dial registration .............................................................................................................86
v
Fax operations ......................................................................................................................................88
Viewing received fax .................................................................................................................88
Sending data by fax from PC ...................................................................................................88
Sending fax to recipient in the log ...........................................................................................93
ReSend .......................................................................................................................................94
Set a time to send fax ...............................................................................................................95
Batch transmission ...................................................................................................................96
Scanner operations ...............................................................................................................................97
Viewing scanned image ............................................................................................................97
Setting scanner .........................................................................................................................97
Specifying folder to save scanned data ....................................................................................99
Internet fax operations ......................................................................................................................100
SendConfirmation ...................................................................................................................100
ReadConfirmation ...................................................................................................................101
Other operations ................................................................................................................................102
Reading image using TWAIN driver .....................................................................................102
Converting image to TIFF format .........................................................................................104
Backing up information ..........................................................................................................107
Chapter 4 Management with OfficeBridge
Environment settings ........................................................................................................................112
Deleting file after fax transmission .......................................................................................112
Auto log-on ................................................................................................................... ...........113
Minimized screen setting .......................................................................................................114
Managing data ...................................................................................................................................115
Creating a new folder .............................................................................................................115
Renaming a folder ...................................................................................................................115
Deleting a folder .....................................................................................................................115
Moving a folder .......................................................................................................................115
Copying a folder ......................................................................................................................115
Sharing data .......................................................................................................................................116
Sharing data on single PC .....................................................................................................116
Sharing data with multiple PCs on the network ..................................................................116
Making print output ..........................................................................................................................119
Searching for file ................................................................................................................................120
Registering sender .............................................................................................................................122
Registration of sender ............................................................................................................122
Changing password ............................................................................................................................124
Others .................................................................................................................................................125
How to use Trash ....................................................................................................................125
Showing and hiding toolbars .................................................................................................126
Checking fax transmission information ................................................................................127
Checking fax reception information ......................................................................................128
Switching selection in tree view or in list view ....................................................................129
How to set printer ...................................................................................................................129
Sorting data .............................................................................................................................131
vi
Chapter 5 Using Address Book
Address Book overview ......................................................................................................................134
What is Address Book? ...........................................................................................................134
Startup .....................................................................................................................................134
Registering address ............................................................................................................................138
Registration on Private Address ............................................................................................138
Registration on Share Address ..............................................................................................141
Registration on Private Group ...............................................................................................14 3
Registration on Share Group .................................................................................................146
Modification, copy, paste and deletion ..............................................................................................148
Modification .............................................................................................................................148
Copy .........................................................................................................................................148
Paste ........................................................................................................................................149
Deletion ...................................................................................................................................149
Sharing address .................................................................................................................................150
Importing and exporting address ......................................................................................................152
Importing address ...................................................................................................................152
Exporting address ...................................................................................................................154
Chapter 6 Using CoverPage Editor
CoverPage Editor overview ...............................................................................................................156
What is CoverPage Editor? ....................................................................................................156
Startup .....................................................................................................................................156
CoverPage Editor operations .............................................................................................................159
Entering text ...........................................................................................................................159
Creating objects ......................................................................................................................160
Object setup .............................................................................................................................162
Changing objects layout .........................................................................................................163
Cut, copy and paste of object ..................................................................................................166
Deleting object ........................................................................................................................167
Viewing image .........................................................................................................................168
Inserting information ......................................................................................................... ....168
Inserting graphics ............................................................................................................ .......171
Scrolling screen .......................................................................................................................171
Print preview ..........................................................................................................................172
Print .........................................................................................................................................172
Save .........................................................................................................................................172
vii
Chapter 7 Using Image Viewer
Image Viewer overview ......................................................................................................................174
What is Image Viewer? ...........................................................................................................174
Startup .....................................................................................................................................174
Image Viewer operations ...................................................................................................................177
Entering text ...........................................................................................................................177
Creating objects ......................................................................................................................178
Object setup .............................................................................................................................180
Erasing image .........................................................................................................................181
Changing objects layout .........................................................................................................182
Cut, copy and paste of object ..................................................................................................185
Deleting object ........................................................................................................................186
Viewing image .........................................................................................................................187
Adjusting angle .......................................................................................................................188
Print .........................................................................................................................................190
Save .........................................................................................................................................190
Chapter 8 Device Management on PC
Viewing fax communication history ..................................................................................................192
Viewing e-mail communication history ............................................................................................194
Mail transmission history check ............................................................................................194
Mail reception history check ..................................................................................................196
Confirming or canceling Scheduled communication ........................................................................198
Confirming or canceling print job .....................................................................................................200
Chapter 9 Troubleshooting guide
Troubleshooting guide .......................................................................................................................204
Main specifications.........................................................................................................................................206
Index................................................................................................................................................................208
viii
Chapter 1
Before use
Safety precautions......................................................................2
Product package..........................................................................3
System configuration..................................................................4
Installation and uninstallation..................................................7
Chapter 1 Before use
Safety precautions
● Please read “Safety precautions” in the operation manual of the fax main unit.
● The following notations are used to alert the user to harm or damage that could result from mishandling due to
negligence of precautions.
Warning
Caution
● The following symbols are used to distinguish the types of alerts. (Shown below are the examples.)
This notation alerts the user to the potential for serious injury or death.
This notation alerts the user to the potential for bodily harm or damage to hardware.
This symbol indicates warning or caution. An illustration will give a concrete description.
This symbol indicates prohibition in handling. An illustration will give a concrete description.
This symbol indicates mandatory handling. An illustration will give a concrete description.
Warning
Never attempt to disassemble, repair or modify the device.
Do not place anything that contains water or chemical drug on the device.
Do not place on the device such articles as flower vases, potted plants, beverage cups, cosmetics, containers of chemical drugs or
water, or small metallic articles. These It may cause electric shock or machine failure. Request repairs from the Customer Information Center.
substances, once overturned and dropped
inside of the device, may cause a fire or
electric shock.
Caution
When any of the following occurs, stop operation immediately, unplug the power cable of the fax main unit from the power outlet, and call our Information Center.
◆ Smoke generation or an unusually heated
machine housing
◆ Abnormal noise
2
Never attempt anything that is not
specified in this manual.
It may cause unexpected accidents or
machine failure.
Chapter 1 Before use
Product package
Before starting to use this software,please check the contents of the product package and confirm that the following items are included. Contact your dealer or our Information Center (shown on back cover of this manual) if you find any item missing, or if there is a missing page or anything unclear in this manual.
Setup CD ......................................................... 1 piece
End-user license agreement........................... 1 sheet
Operation manual........................................... 1 copy
1
Caution
An end-user license agreement is a legal instrument to permit the use of this product. Be sure to read this agreement before you start to use this product, and to make a user registration. Be careful to keep the document so that you can refer to it anytime later.
3
Chapter 1 Before use
System configuration
Software and hardware requirements
Basic software (Operating system: OS)
Microsoft
Computer
PC/AT compatible model able to run any of the above operating systems with Ethernet network connectivity
CPU
Pentium
RAM
Windows®95 / Windows®98 / Windows®ME .........................32MB minimum
Windows NT
Hard disk
Approx. 20MB of free space for installation of OfficeBridge Adequate free space to save faxes and scanned data
®
Windows®95 *1, Windows®98, Windows®ME, Windows NT®and Windows®2000
®
166MHz or higher microprocessor (or equivalent)
®
/ Windows®2000...............................................64MB minimum
Disk drive device
CD-ROM drive *
2
Network protocol
TCP/IP protocol must be installed.
Browser
Netscape Navigator 4.0 or later version *
3
Microsoft®Internet Explorer 4.01 SP1 or later version
Other requirements
Minimum 800 ✕ 600 pixels resolution and 256 colors display capability graphic accelerator board, network interface board
*1 Version 4.00.950 needs to be updated by Microsoft Windows
®
95 Service Pack 1.
*2 This product is supplied only in the media of CD-ROM. For procedures to install on a computer without
a CD-ROM drive, please consult your dealer or our Information Center (shown on back cover).
®
*3 Even when you use Netscape Navigator,it is necessary that your PC has Microsoft
Internet Explorer
4.01 SP1 or a later version installed.
4
Network schematic
Client Client
Mail server
Internet fax / E-mail
Sending and receiving fax through telephone line
MFX-2500 (IS-100) server
ABC
ABC
ABC
Print output
Scanning
ABC
Chapter 1 Before use
1
Installation of a MFX-2500 (IS-100) server on the network provides the following capabilities.
◆ Print output of the data composed by a PC application program, as well as fax transmission and reception
◆ Internet fax transmission and reception
◆ Scanned data loading
The following requirements need to be met in order to make the above capabilities available.
◆ Connection to a mail server (SMTP/POP3) *
◆ Connection of a MFX-2500 (IS-100) server to client PCs in the same LAN segment
* There is no need for a mail server connection if Internet fax is not used.
5
Chapter 1 Before use
Software functionality
OfficeBridge Client
OfficeBridge Client enables fax transmission of a document or image produced by application software, as well as the image data scanned by MFX-2500. It is also possible to manage fax messages, both sent and received. An image can be scanned to save it as image data using the fax main unit scanner. Scanned image data can be managed as well.
CoverPage Editor
CoverPage Editor produces a cover page used when sending a fax. You can design your own cover pages in different styles to be used on different occasions.
Address Book
Recipients of a fax or Internet fax can be registered in Address Book. The recipient’s department name and address can be registered as well for efficient database management.
Image Viewer
Image Viewer displays a received fax or scanned image. It is also possible to retouch the image.
Printer driver functionality
MFX-2500/IS Printer
This printer driver is used to make print output of a document or image composed by application software. Make sure to install this driver when printer functionality is required.
Muratec OfficeBridge Fax
This printer driver is used to send by fax a document or image composed by application software. Make sure to install this driver when fax functionality is required.
Muratec OfficeBridge TiffFormer
This printer driver is used to convert a document or image composed by application software into Tiff image format.
6
Chapter 1 Before use
Installation and uninstallation
Installing the program
To use this product, it must first be installed on the PC that will use it. Besides installing the program directly from the Setup CD, another installation method is also available in which the Setup CD is copied and used for installation. The descriptions offered in this manual are limited to the procedure to install the program directly from the Setup CD. Depending on the user’s environment, please follow whichever procedure is appropriate. This product requires a Microsoft Windows installation, please check if your PC meets the software and hardware requirements. When you install the program on a PC with either a Windows consult your system administrator and follow its instructions.
Installing OfficeBridge
®
95 or later operating system environment. Before
®
2000 or Windows NT®operating system,
* See ‘Software and hardware requirements’ on p.4.
1
1 Start your computer.
2 Insert the Setup CD into your CD-ROM drive.
3 Click the [Start] button, and then click [Run].
7
Chapter 1 Before use
4 The [Run] screen appears.
Enter [(Drive letter):\Setup.exe] in [Open], and click [OK]. * (Drive letter) is the letter assigned to your CD-ROM drive.
5 The [OfficeBridge Setup] screen appears.
Click [Next>].
8
Chapter 1 Before use
6 The [License Agreement] screen appears. Read the agreement carefully and, if you agree, click
[Yes]. * OfficeBridge cannot be installed unless you agree.
* To cancel the setup, click [No].
1
7 The [User Information] screen appears.
Enter (or confirm) [User name] and [Company name]. Then click [Next>].
9
Chapter 1 Before use
8 The [Choose Destination Location] screen appears.
If the folder shown is agreeable, click [Next>].
To change the installation folder, click [Browse].
Determine the installation folder, and then click [OK]. The previous screen appears. Click [Next>].
10
9 The [Select Program Folder] screen appears.
Click [Next>].
10 The [Server address setting] screen appears.
Enter the IP address of the server (fax main unit), and click [Next>].
Chapter 1 Before use
1
11
Chapter 1 Before use
11 The [Start Copying Files] screen appears.
Check [Current Settings], and click [Next>] to start installation.
12 Installation status is displayed.
12
Chapter 1 Before use
13
If you select the [Yes, I want to restart my computer now] button and click [Finish], the computer will be restarted.
* If you are running other application programs, end the session after saving the data. Then, click
[Finish].
* If you select the [No, I will restart my computer later] button and click [Finish], the
installation has not been completed correctly. Make sure to restart your computer.
1
13
Chapter 1 Before use
Installing IS Printer : Printer driver for network printing
* This printer driver is used to make print output from the fax main unit. Caution : Make sure that OfficeBridge has been installed before installing the printer driver.
Windows 9x
1 Insert the Setup CD into your CD-ROM drive.
2 Click the [Start] button, point to [Settings] and then click [Printers].
3 The printer folder opens.
Double-click the [Add Printer] icon.
14
4 The [Add Printer Wizard] screen appears.
Click [Next>].
5 Specify the printer connection.
Select the [Network printer] check box, and click [Next>].
Chapter 1 Before use
1
15
Chapter 1 Before use
6 The network path entry screen appears.
Enter the IP address of the server (fax main unit) in [Network path or queue name]. Select [No] under [Do you print from MS-DOS-based programs?]. Click [Next>].
7 Select the manufacturer and model of your printer.
Click [Have Disk].
16
Chapter 1 Before use
8 The [Install From Disk] screen appears.
Under [Copy manufacturer’s files from], type [(Drive letter):\Driver\(Model name)\Win9x], and click [OK].
* It is also possible to click [Browse] and choose the folder. * (Drive letter) is the letter assigned to your CD-ROM drive. * (Model name) is the model name of the fax main unit.
9 Select [Muratec MFX-2500/IS Printer], and click [Next>].
1
17
Chapter 1 Before use
10 Confirm that [Muratec MFX-2500/IS Printer] is shown under [Printer name].
When any other printer driver has already been installed, the message [Do you want your Windows-based programs to use this printer as the default printer?] appears. Select either the [Yes] or [No] button, and click [Next>].
11 Select the [No] button, and click [Finish].
18
Windows 2000
1 Insert the Setup CD into your CD-ROM drive.
2 Click the [Start] button, point to [Settings] and then click [Printers].
3 The printer folder opens.
Double-click the [Add Printer] icon.
4 The [Add Printer Wizard] screen appears.
Click [Next>].
Chapter 1 Before use
1
5 The [Local or Network Printer] selection screen appears.
Select the [Network printer] button, and click [Next>].
19
Chapter 1 Before use
6 The [Locate Your Printer] screen appears.
Select the [Type the printer name…] button, type the IP address of the server (fax main unit) into [Name], and click [Next>].
7 The [Connect to Printer] screen appears.
Click [OK].
20
Chapter 1 Before use
8 Select the manufacturer and model of your printer.
Click [Have Disk].
9 The [Install From Disk] screen appears.
Under [Copy manufacturer’s files from], type [(Drive letter):\Driver\(Model name)\ Winnt4_2k], and click [OK].
* It is also possible to click [Browse] and choose the folder. * (Drive letter) is the letter assigned to your CD-ROM drive. * (Model name) is the model name of the fax main unit.
1
10 Select [Muratec MFX-2500/IS Printer], and click [OK].
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