Muratec MFX-C2280, MFX-C3680, MFX-C2880 User Manual

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Page 1

User’s Guide

Print Operations

Page 2

Contents-1

Table of contents

1 Printer Functions

1.1 Overview .......................................................................................................................................... 1-2

1.2 System Environment Requirements.............................................................................................. 1-3

1.3 Cable Connection Locations on This Machine ............................................................................ 1-4

2 Printing in the Windows Environment

2.1 Preparation for Printing (Network Connection) ........................................................................... 2-2

2.1.1 Overview ............................................................................................................................................ 2-2

2.1.2 Before Installing the Printer Driver (For Administrators)..................................................................... 2-2

Preparation flow................................................................................................................................. 2-2

Checking the LAN cable connection ................................................................................................. 2-3

Checking the network settings .......................................................................................................... 2-3

Configuring the network printing environment .................................................................................. 2-3

Allowing device information to be acquired from the printer driver................................................... 2-3

2.1.3 Easy Installation Process of the Printer Driver................................................................................... 2-4

Installation flow .................................................................................................................................. 2-4

Preparing the printer driver CD-ROM ................................................................................................ 2-4

Checking the printer driver type ........................................................................................................ 2-5

Checking the operating systems supported by the printer driver ..................................................... 2-5

Installation procedure ........................................................................................................................ 2-6

2.1.4 Configuring the Default Settings of the Printer Driver........................................................................ 2-8

Configuring the optional environment of this machine ...................................................................... 2-8

Changing the default print settings.................................................................................................... 2-9

2.2 Preparation for Printing (USB Connection) ................................................................................ 2-10

2.2.1 Overview .......................................................................................................................................... 2-10

2.2.2 Easy Installation Process of the Printer Driver................................................................................. 2-10

Installation flow ................................................................................................................................ 2-10

Preparing the printer driver CD-ROM .............................................................................................. 2-10

Checking the printer driver type ...................................................................................................... 2-11

Checking the operating systems supported by the printer driver ................................................... 2-11

Changing the installation settings (Windows 7 or Windows Server 2008 R2) ................................. 2-12

Installation procedure ...................................................................................................................... 2-13

2.2.3 Configuring the Default Settings of the Printer Driver...................................................................... 2-16

Configuring the optional environment of this machine .................................................................... 2-16

Changing the default print settings.................................................................................................. 2-17

2.3 Printing Procedure........................................................................................................................ 2-18

2.3.1 Printing Operation Flow ................................................................................................................... 2-18

2.3.2 Easily Recalling Frequently Used Print Settings .............................................................................. 2-18

Registering frequently used print settings ....................................................................................... 2-18

Customizing the setting window...................................................................................................... 2-20

2.4 Useful Printing Functions ............................................................................................................. 2-22

2.4.1 Changing the Paper Size or Type ...........................................................................................

......... 2-22

Enlarging or reducing to the paper size ([Paper Size])..................................................................... 2-22

Enlarging or reducing by the desired zoom ratio ([Zoom])............................................................... 2-22

Printing on custom size paper ([Original Size]) ................................................................................ 2-23

Specifying the paper type ([Paper Type])......................................................................................... 2-24

Specifying the paper tray ([Paper Tray])........................................................................................... 2-25

Printing on postcards....................................................................................................................... 2-26

Printing on paper in multiple trays ([Carbon Copy])......................................................................... 2-27

2.4.2 Printing Multiple Sets of Copies ...................................................................................................... 2-29

Specifying the number of copies ([Copies]) ..................................................................................... 2-29

Printing by sets ([Collate]/[Offset]) ................................................................................................... 2-30

2.4.3 Saving the Number of Printed Sheets ............................................................................................. 2-31

Printing multiple pages on the same side of a single sheet ([Combination]) ................................... 2-31

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Printing on both sides of paper ([2-Sided]) ...................................................................................... 2-32

Skipping blank pages ([Skip Blank Pages]) ..................................................................................... 2-33

2.4.4 Binding Printed Sheets .................................................................................................................... 2-34

Adding margin on pages ([Binding Margin])..................................................................................... 2-34

Staple papers ([Staple]).................................................................................................................... 2-35

Binding in the center of the paper ([Center Staple and Fold]) ......................................................... 2-36

Punching the printed sheets ([Punch]) ............................................................................................. 2-37

Folding papers ([Fold]) ..................................................................................................................... 2-38

Printing in a booklet format ([Booklet])............................................................................................. 2-38

Specifying the output tray ([Output Tray])........................................................................................ 2-40

2.4.5 Adjusting the Layout ........................................................................................................................ 2-41

Printing a poster-sized image ([Combination]) (PCL only) ............................................................... 2-41

Rotating the image 180 degrees ([Rotate 180]) ............................................................................... 2-42

Fine-tuning the print position ([Image Shift]).................................................................................... 2-43

2.4.6 Adding Text or an Image to the Original.......................................................................................... 2-44

Adding a watermark ([Watermark]) .................................................................................................. 2-44

Registering/editing a watermark...................................................................................................... 2-45

Composing an overlay image ([Overlay]) ......................................................................................... 2-47

Creating an overlay image in the computer..................................................................................... 2-49

Creating an overlay image in a shared folder .................................................................................. 2-50

Adding the print date/time or page number ([Date/Time]/[Page Number])...................................... 2-52

Add information to header/footer ([Header/Footer]) ........................................................................ 2-54

2.4.7 Deterring Unauthorized Copying ..................................................................................................... 2-56

Printing a concealed security watermark ([Copy Protect])............................................................... 2-56

Printing a stamp on the entire page ([Stamp Repeat])..................................................................... 2-57

Add copy restriction information ([Copy Guard]) ............................................................................. 2-58

Add a password ([Password Copy])................................................................................................. 2-59

Configuring the print settings for Copy Security ............................................................................. 2-60

2.4.8 Inserting Paper into the Original ...................................................................................................... 2-62

Inserting front and back covers ([Front Cover]/[Back Cover]).......................................................... 2-62

Inserting paper between transparencies ([Transparency Interleave]) .............................................. 2-63

Inserting paper into the specified pages ([Per Page Setting]).......................................................... 2-64

2.4.9 Specifying the Color and Image Quality .......................................................................................... 2-66

Selecting colors for printing ([Select Color]) .................................................................................... 2-66

Fine-tuning the image quality according to the original ([Quality Adjustment]) ............................... 2-67

Selecting the optimum color representation for the original ([Color Settings]) ................................ 2-68

Specifying the graphic pattern density ([Pattern]) (PCL/XPS only) .................................................. 2-68

Specifying the compression ratio of graphic images ([Image Compression]) (PCL only) ................ 2-69

Making the image glossy ([Glossy Mode]) .......................................................................................

2-69 Preventing the generation of white space around images

([Auto Trapping]/[Black Over Print]) (PS only) .................................................................................. 2-70

Saving toner ([Toner Save]).............................................................................................................. 2-71

Sharpening the border between text etc. ([Edge Enhancement]).................................................... 2-71

Specifying font processing ([Font Settings]) (PCL/PS only)............................................................. 2-72

Preventing failure in printing thin lines ([Thin Line Support]) (PCL only) .......................................... 2-73

Convert colors according to the RGB values of the original. ([Convert to Gray Scale]) (PCL only). 2-73

2.4.10 Using ICC Profiles (PS Only)............................................................................................................ 2-74

Specifying the ICC profiles for printing............................................................................................ 2-74

Adding ICC profiles to the printer driver .......................................................................................... 2-75

2.4.11 Printing Microsoft Excel/PowerPoint Data....................................................................................... 2-77

Printing multiple Excel sheets at one time (in 32-bit system environment only).............................. 2-77

Composing and printing an image correctly in PowerPoint (for PCL/XPS in 32-bit system environment

only).................................................................................................................................................. 2-77

2.4.12 Previewing the Print Image (XPS only)............................................................................................. 2-78

2.5 Printing options............................................................................................................................. 2-79

2.5.1 Making a Trial Printing ([Proof Print]) ............................................................................................... 2-79

Proof Print ........................................................................................................................................ 2-79

How to print from the computer ...................................................................................................... 2-79

Operations on this machine............................................................................................................. 2-80

2.5.2 Printing Highly Confidential Documents ([Secure Print]).................................................................. 2-81

Secure Print ..................................................................................................................................... 2-81

How to print from the computer ...................................................................................................... 2-81

Operations on this machine............................................................................................................. 2-82

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2.5.3 Saving Originals in the Box on This Machine ([Save in User Box]) .................................................. 2-83

Save in User Box ............................................................................................................................. 2-83

Operations required to use this function ......................................................................................... 2-83

How to print from the computer ...................................................................................................... 2-83

Using data saved in a box ............................................................................................................... 2-84

2.5.4 Attaching Authentication Information .............................................................................................. 2-85

Printing when authentication is set.................................................................................................. 2-85

Operations required to use this function ......................................................................................... 2-86

How to print from the computer ...................................................................................................... 2-87

2.5.5 Printing at the Same Time as Authentication (ID & Print)................................................................. 2-88

ID & Print .......................................................................................................................................... 2-88

How to print from the computer ...................................................................................................... 2-89

Operations on this machine............................................................................................................. 2-90

Operations on this machine (when an Authentication Unit is used) ................................................ 2-91

2.5.6 Printing in the Single Sign-on Environment of Active Directory....................................................... 2-92

Single sign-on .................................................................................................................................. 2-92

Operations required to use this function ......................................................................................... 2-92

Printing procedure ........................................................................................................................... 2-93

2.5.7 Printing on Banner Paper................................................................................................................. 2-94

Printing on banner paper ................................................................................................................. 2-94

Printable paper................................................................................................................................. 2-94

How to print on banner paper.......................................................................................................... 2-94

2.5.8 Changing the Encryption Passphrase.............................................................................................. 2-97

Encryption Passphrase .................................................................................................................... 2-97

Operations required to use this function (For administrators) ......................................................... 2-97

Setting the printer driver .................................................................................................................. 2-98

Printing procedure ........................................................................................................................... 2-98

2.5.9 Printing Using the PPD Driver for Applications................................................................................ 2-99

PPD driver for applications .............................................................................................................. 2-99

Printing procedure ........................................................................................................................... 2-99

2.6 Setting Items in the Printer Driver............................................................................................. 2-100

2.6.1 [Properties] Window of the Printer Driver ...................................................................................... 2-100

How to display the [Properties] window ........................................................................................ 2-100

Tabs provided by Windows ........................................................................................................... 2-102

2.6.2 Available Operations in the [Configure] Tab .................................................................................. 2-102

2.6.3 Available Operations in the [Settings] Tab..................................................................................... 2-104

2.6.4 [Printing Preferences] Window of the Printer Driver ...................................................................... 2-106

How to display the [Printing Preferences] window ........................................................................ 2-106

Items common to each tab............................................................................................................ 2-108

2.6.5 Available Operations in [My Tab] ................................................................................................... 2-109

2.6.6 Available Operations in the [Basic] Tab ......................................................................................... 2-110

2.6.7 Available Operations in the [Layout] Tab ....................................................................................... 2-112

2.6.8 Available Operations in the [Finish] Tab......................................................................................... 2-113

2.6.9 Available Operations in the [Cover Mode] Tab .............................................................................. 2-114

2.6.10 Available Operations in the [Stamp/Composition] Tab.................................................................. 2-1

2.6.11 Available Operations in the [Quality] Tab....................................................................................... 2-117

2.6.12 Available Operations in the [Other] Tab ......................................................................................... 2-119

2.7 Deleting the Printer Driver.......................................................................................................... 2-120

Deletion Using the Deletion Program............................................................................................. 2-120

Deletion Using the Installer ............................................................................................................ 2-120

2.8 Appendix: Manual Installation Process of the Printer Driver.................................................. 2-121

2.8.1 Checking the Connection Method................................................................................................. 2-121

In Windows Vista/7/Server 2008/Server 2008 R2.......................................................................... 2-121

In Windows XP/Server 2003 .......................................................................................................... 2-122

2.8.2 Installation Using an LPR/Port 9100 Connection .......................................................................... 2-123

Operations required to use this function (For administrators) ....................................................... 2-123

In Windows Vista/7/Server 2008/Server 2008 R2.......................................................................... 2-123

In Windows XP/Server 2003 .......................................................................................................... 2-128

2.8.3 Installation Using a SMB Connection ............................................................................................ 2-131

Operations required to use this function (For administrators) ....................................................... 2-131

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In Windows Vista/7/Server 2008/Server 2008 R2.......................................................................... 2-131

In Windows XP/Windows 2003...................................................................................................... 2-136

2.8.4 Installation Using an IPP/IPPS Connection ................................................................................... 2-138

Operations required to use this function (For administrators) ....................................................... 2-138

In Windows Vista/7/Server 2008/Server 2008 R2.......................................................................... 2-138

In Windows XP/Server 2003 .......................................................................................................... 2-140

2.8.5 Installation Using a Web Service Connection................................................................................ 2-141

Web service ................................................................................................................................... 2-141

Operations required to use this function (For administrators) ....................................................... 2-141

Installation methods....................................................................................................................... 2-141

2.8.6 Installation Using a USB Connection............................................................................................. 2-144

In Windows Vista/7/Server 2008/Server 2008 R2.......................................................................... 2-144

In Windows XP/Server 2003 .......................................................................................................... 2-144

Updating the printer driver ............................................................................................................. 2-145

2.8.7 Manually Deleting the Printer Driver .............................................................................................. 2-146

3 Printing in a Mac OS Environment

3.1 Preparation for Printing (Bonjour Connection) ............................................................................ 3-2

3.1.1 Overview ............................................................................................................................................ 3-2

3.1.2 Before Setting Up the Computer (For Administrators)....................................................................... 3-3

Preparation flow................................................................................................................................. 3-3

Checking the LAN cable connection ................................................................................................. 3-3

Configuring the Bonjour settings ....................................................................................................... 3-3

3.1.3 Setting Up the Computer................................................................................................................... 3-4

Setup flow .......................................................................................................................................... 3-4

Preparing the printer driver CD-ROM ................................................................................................ 3-4

Checking the operating systems supported by the printer driver ..................................................... 3-4

Installing the printer driver ................................................................................................................. 3-5

Configuring connection using Bonjour (Mac OS X 10.4/10.5/10.6/10.7)........................................... 3-6

Configuring connection using Rendezvous (Mac OS X 10.2/10.3) .................................................... 3-7

3.1.4 Configuring the Default Settings of the Printer Driver........................................................................ 3-7

Configuring the optional environment of this machine ...................................................................... 3-7

Changing the default print settings.................................................................................................... 3-8

3.2 Printing Procedure.......................................................................................................................... 3-9

3.2.1 Printing Operation Flow ..................................................................................................................... 3-9

3.2.2 Registering Frequently Used Print Settings..................................................................................... 3-10

3.3 Useful Printing Functions ............................................................................................................. 3-11

3.3.1 Changing the Paper Size or Type .................................................................................................... 3-11

Enlarging or reducing by the desired zoom ratio ([Scale:]) .............................................................. 3-11

Printing on custom size paper ([Page Setup]).................................................................................. 3-12

Specifying the paper type ([Paper Type:])........................................................................................ 3-13

Specifying the paper tray ([Paper Tray:]).......................................................................................... 3-14

Printing on paper in multiple trays ([Carbon Copy])......................................................................... 3-14

3.3.2 Printing Multiple Sets of Copies ...................................................................................................... 3-16

Specifying the number of copies ([Copies:]) .................................................................................... 3-16

Printing by sets ([Collate]/[Offset]) ................................................................................................... 3-17

3.3.3 Saving Paper by Printing on Both Sides ([2-Sided]) ........................................................................ 3-18

3.3.4 Binding Printed Sheets .................................................................................................................... 3-19

Staple papers ([Staple:])................................................................................................................... 3-19

Punching the printed sheets ([Punch:]) ............................................................................................ 3-20

Binding in the center of the paper ([Fold & Staple:]) ........................................................................ 3-21

Folding papers ([Fold & Staple:])...................................................................................................... 3-21

Printing in a booklet format ([Booklet])............................................................................................. 3-22

Specifying the output tray ([Output Tray:])....................................................................................... 3-23

3.3.5 Adjusting the Layout ........................................................................................................................ 3-23

Printing a poster-sized image ([Poster Mode:])................................................................................ 3-23

Rotating the image 180 degrees ([Rotate 180]) ............................................................................... 3-

Fine-tuning the print position ([Image Shift]).................................................................................... 3-25

3.3.6 Adding Text or an Image to the Original.......................................................................................... 3-26

Add the date and time ([Date/Time]) ................................................................................................ 3-26

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Adding a page number ([Page Number]) ......................................................................................... 3-27

Add information to header/footer ([Header/Footer]) ........................................................................ 3-28

3.3.7 Deterring Unauthorized Copying ..................................................................................................... 3-29

Adding a concealed security watermark ([Copy Protect]) ............................................................... 3-29

Printing a stamp on the entire page ([Stamp Repeat])..................................................................... 3-31

Add copy restriction information ([Copy Guard]) ............................................................................. 3-32

Add a password ([Password Copy])................................................................................................. 3-34

Configuring the print settings for Copy Security ............................................................................. 3-35

3.3.8 Inserting Paper into the Original ...................................................................................................... 3-37

Inserting front/back covers ([Front Cover:]/[Back Cover:]) .............................................................. 3-37

Inserting paper between transparencies ([Transparency Interleave:]) ............................................. 3-38

Inserting paper into the specified pages ([Per Page Setting:])......................................................... 3-40

3.3.9 Specifying the Color and Image Quality .......................................................................................... 3-41

Selecting colors for printing ([Select Color:]) ................................................................................... 3-41

Selecting the optimum color representation for the original ([Color Settings:]) ............................... 3-42

Making the image glossy ([Glossy Mode]) ....................................................................................... 3-43

Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print:])..... 3-44

Saving toner ([Toner Save]).............................................................................................................. 3-44

Increasing the legibility of small or faint text ([Edge Enhancement])................................................ 3-45

3.3.10 Using ICC profiles ............................................................................................................................ 3-46

Specifying the ICC Profiles for printing............................................................................................ 3-46

Adding ICC profiles to the printer driver .......................................................................................... 3-47

3.4 Printing Options ............................................................................................................................ 3-49

3.4.1 Making a Trial Printing ([Proof Print]) ............................................................................................... 3-49

Proof Print ........................................................................................................................................ 3-49

How to print from the computer ...................................................................................................... 3-49

Operations on this machine............................................................................................................. 3-50

3.4.2 Printing Highly Confidential Documents ([Secure Print]).................................................................. 3-51

Secure Print ..................................................................................................................................... 3-51

How to print from the computer ...................................................................................................... 3-51

Operations on this machine............................................................................................................. 3-52

3.4.3 Saving Print Data in the Box on This Machine ([Save in User Box]) ................................................ 3-53

Save in User Box ............................................................................................................................. 3-53

Operations required to use this function ......................................................................................... 3-53

How to print from the computer ...................................................................................................... 3-53

Using data saved in a box ............................................................................................................... 3-54

3.4.4 Attaching Authentication Information .............................................................................................. 3-54

Printing when authentication is set.................................................................................................. 3-54

How to print from the computer ...................................................................................................... 3-55

3.4.5 Printing at the Same Time as Authentication ([ID&Print])................................................................. 3-56

ID & Print .......................................................................................................................................... 3-56

How to print from the computer ...................................................................................................... 3-57

Operations on this machine............................................................................................................. 3-58

Operations on this machine (when an authentication unit is used) ................................................. 3-58

3.4.6 Printing on Banner Paper................................................................................................................. 3-59

Printing on banner paper ................................................................................................................. 3-59

Printable paper................................................................................................................................. 3-59

How to print on banner paper.......................................................................................................... 3-60

3.4.7 Changing the Encryption Passphrase.............................................................................................. 3-63

Encryption Passphrase .................................................................................................................... 3-63

Operations required to use this function (For administrators) ......................................................... 3-63

Setting the printer driver .................................................................................................................. 3-64

Printing procedure ........................................................................................................................... 3-65

3.5 Setting Items in the Printer Driver............................................................................................... 3-66

3.5.1 [Page Setup] Window of the Printer Driver ...................................................................................... 3-66

How to display the [Page Setup] window........................................................................................ 3-66

Available operations in [Page Attributes] ......................................................................................... 3-66

3.5.2 [Print] Window of the Printer Driver.................................................................................................. 3-67

How to display the [Print] window ................................................................................................... 3-67

Items common to each window....................................................................................................... 3-68

3.5.3 Available Operations in [Copies & Pages]........................................................................................ 3-69

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Contents-6

3.5.4 Available Operations in [Output Method]......................................................................................... 3-70

3.5.5 Available Operations in [Layout / Finish].......................................................................................... 3-72

3.5.6 Available Operations in [Paper Tray / Output Tray] ......................................................................... 3-75

3.5.7 Available Operations in [Cover Mode / Transparency Interleave] .................................................... 3-76

3.5.8 Available Operations in [Per Page Setting] ...................................................................................... 3-77

3.5.9 Available Operations in [Stamp / Composition] ............................................................................... 3-78

3.5.10 Available Operations in [Quality] ...................................................................................................... 3-79

3.6 Deleting the Printer Driver............................................................................................................ 3-81

3.7 Appendix: Using This Machine with Other Connection Methods............................................. 3-82

3.7.1 Using with an AppleTalk Connection............................................................................................... 3-82

Operations required to use this function (For administrators) ......................................................... 3-82

In Mac OS X 10.4/10.5..................................................................................................................... 3-82

In Mac OS X 10.2/10.3..................................................................................................................... 3-83

3.7.2 Using with an LPR Connection ........................................................................................................ 3-84

Operations required to use this function (For administrators) ......................................................... 3-84

In Mac OS X 10.4/10.5/10.6/10.7 .................................................................................................... 3-84

In Mac OS X 10.2/10.3..................................................................................................................... 3-85

3.7.3 Using with an IPP Connection ......................................................................................................... 3-86

Operations required to use this function (For administrators) ......................................................... 3-86

In Mac OS X 10.4/10.5/10.6/10.7 .................................................................................................... 3-86

In Mac OS X 10.3............................................................................................................................. 3-87

In Mac OS X 10.2............................................................................................................................. 3-88

3.8 Appendix: Printing in a Mac OS 9.2 environment....................................................................... 3-90

3.8.1 Before Setting Up the Computer (For Administrators)..................................................................... 3-90

Preparation flow............................................................................................................................... 3-90

Checking the LAN cable connection ............................................................................................... 3-90

Configuring the AppleTalk settings.................................................................................................. 3-90

3.8.2 Setting Up the Computer................................................................................................................. 3-90

Setup flow ........................................................................................................................................ 3-90

Preparing the printer driver CD-ROM .............................................................................................. 3-91

Checking the operating systems supported by the printer driver ................................................... 3-91

Installing the printer driver ............................................................................................................... 3-91

Setting the connection via AppleTalk .............................................................................................. 3-91

3.8.3 Configuring the Default Settings of the Printer Driver...................................................................... 3-92

Configuring the optional environment of this machine .................................................................... 3-92

Changing the default print settings.................................................................................................. 3-93

3.8.4 Printing Procedure ........................................................................................................................... 3-94

3.8.5 Setting items in the Printer Driver .................................................................................................... 3-94

Available operations in [Page Attributes] ......................................................................................... 3-94

Registering a custom paper size ..................................................................................................... 3-95

Available operations in [General] ..................................................................................................... 3-95

Available operations in [Layout] ....................................................................................................... 3-96

Available operations with printer-specific functions (Finishing Options) ......................................... 3-96

4 Printing in a NetWare Environment

4.1 Before Using the Printer................................................................................................................. 4-2

4.2 Operations Required to Use This Function (For administrators) ............................................... 4-3

4.3 Installing the Printer Driver ............................................................................................................ 4-4

5 Printing without Using the Printer Driver

5.1 Directly Printing from the PC (Direct Print) .................................................................................. 5-2

Direct Print ......................................................................................................................................... 5-2

Direct Print procedure........................................................................................................................ 5-2

5.2 Directly Printing from a USB Memory Device .............................................................................. 5-4

Printing from a USB memory device ................................................................................................. 5-4

Supported USB memory devices ...................................................................................................... 5-4

Printing procedure ............................................................................................................................. 5-4

5.3 Directly Printing from a Bluetooth Device.................................................................................... 5-5

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Printing from a Bluetooth device ....................................................................................................... 5-5

Supported Bluetooth devices ............................................................................................................ 5-5

Printing procedure ............................................................................................................................. 5-5

6 Description of Setup Buttons (User Settings)

[Utility] ................................................................................................................................................ 6-2

[User Settings].................................................................................................................................... 6-2

[Printer Settings]................................................................................................................................. 6-3

[Basic Settings] .................................................................................................................................. 6-3

[PDL Setting] ...................................................................................................................................... 6-4

[Number of Copies]............................................................................................................................ 6-4

[Original Direction].............................................................................................................................. 6-4

[Spool Print Jobs in HDD before RIP]................................................................................................ 6-4

[A4/A3 <- -> LTR/LGR Auto Switch].................................................................................................. 6-4

[Banner Sheet Setting] ....................................................................................................................... 6-5

[Binding Direction Adjustment] .......................................................................................................... 6-5

[Line Width Adjustment]..................................................................................................................... 6-5

[Gray Background Text Correction] ................................................................................................... 6-5

[Minimal Print] .................................................................................................................................... 6-5

[OOXML Print Mode].......................................................................................................................... 6-5

[Fold Type Settings] ........................................................................................................................... 6-6

[Half-Fold/Tri-Fold Specification Settings]......................................................................................... 6-6

[Paper Setting] ................................................................................................................................... 6-6

[PCL Settings] .................................................................................................................................... 6-6

[PS Setting] ........................................................................................................................................ 6-7

[Security Settings] .............................................................................................................................. 6-7

[OOXML Print Settings]...................................................................................................................... 6-8

[Layout - Combination] ...................................................................................................................... 6-8

[Print Reports] .................................................................................................................................... 6-8

[TIFF Image Paper Setting] ................................................................................................................ 6-9

[Banner Printing] ................................................................................................................................ 6-9

7 Description of Setup Buttons (Administrator Settings)

[Administrator Settings] ..................................................................................................................... 7-2

[System Settings] ............................................................................................................................... 7-2

[Output Settings] ............................................................................................................................... 7-4

[Print/Fax Output Settings] ................................................................................................................ 7-4

[Output Tray Settings]........................................................................................................................ 7-4

[Shift Output Each Job]...................................................................................................................... 7-4

[User Box Settings] ............................................................................................................................ 7-5

[Delete Secure Print Documents]....................................................................................................... 7-5

[Auto Delete Secure Document]......................................................................................................... 7-5

[ID & Print Delete Time]...................................................................................................................... 7-6

[ID & Print Delete after Print Setting].................................................................................................. 7-6

[Stamp Settings] ................................................................................................................................ 7-6

[Header/Footer Settings] ................................................................................................................... 7-6

[User Authentication/Account Track]................................................................................................. 7-7

[User Authentication Settings] ........................................................................................................... 7-8

[Administrative Settings] .................................................................................................................... 7-8

[User Name List]................................................................................................................................. 7-8

[Default Function Permission] ............................................................................................................ 7-8

[ID & Print Settings]............................................................................................................................ 7-9

[ID & Print Operation Settings]........................................................................................................... 7-9

[Default Operation Selection]............................................................................................................. 7-9

[Print without Authentication]............................................................................................................. 7-9

[Printer Settings]............................................................................................................................... 7-10

[USB Timeout].................................................................................................................................. 7-10

[Network Timeout]............................................................................................................................ 7-10

[Print XPS/OOXML Errors] ............................................................................................................... 7-10

[Assign Account to Acquire Device Info].......................................................................................... 7-10

[System Connection]........................................................................................................................ 7-10

[OpenAPI Settings]........................................................................................................................... 7-11

[Access Setting] ............................................................................................................................... 7-11

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[SSL/Port Settings]........................................................................................................................... 7-11

[Authentication] ................................................................................................................................ 7-12

[External Application Connection].................................................................................................... 7-12

[Security Settings] ............................................................................................................................ 7-12

[Security Details] .............................................................................................................................. 7-13

[Print Data Capture] ......................................................................................................................... 7-14

[Secure Print Only] ........................................................................................................................... 7-14

[Copy Guard].................................................................................................................................... 7-14

[Password Copy].............................................................................................................................. 7-14

[Driver Password Encryption Setting] .............................................................................................. 7-15

Page 10

Printer Functions

Page 11

Printer Functions 1-2

1.1 Overview

1 Printer Functions

1.1 Overview

The printer driver is software that specifies how to use the printing functions of this machine from other application software. When you install the printer driver on your computer, you can use a variety of this machine’s printing functions. Furthermore, the printer driver supports a wide range of connection methods and provides flexibility in various environments.

It also supports direct printing, a printing method that does not use the printer driver, and printing from a USB memory device.

Page 12

Printer Functions 1-3

1.2 System Environment Requirements

For Windows

For Macintosh

Item Specifications

Operating system The supported versions of the operating system vary depending on the in-

stalled printer driver. For details, refer to page 2-5.

CPU Any processor of the same or higher specifications as recommended for

your operating system

Memory Memory capacity as recommended for your operating system

Sufficient available memory space is required for your operating system and the applications to be used.

Drive CD-ROM drive

Item Specifications

Operating system Mac OS 9.2/OS X (10.2.8, 10.3, 10.4, 10.5, 10.6, 10.7)

CPU PowerPC, Intel Processor

(Intel Processor must be Mac OS X 10.4/10.5/10.6/10.7 only.)

Memory Memory capacity as recommended for your operating system

Drive CD-ROM drive

Page 13

Printer Functions 1-4

1.3 Cable Connection Locations on This Machine

The printer cables are connected to each port on this machine.

No. Port Description

1 Ethernet port (1000Base-

T/100Base-TX/10Base-T)

Connect a LAN cable when using this machine in a network environment. It supports 1000Base-T, 100Base-TX, and 10Base-T standards. The TCP/IP (LPD/LPR, IPP, SMB), Web services, IPX (NetWare), AppleTalk (EtherTalk) and other protocols are supported.

2 USB port Connect a USB cable when using this machine as a USB-con-

nected device. Use type-A (4-pin, male) or type-B (4-pin, male) USB cables. A USB cable measuring three meters or less is recommended.

Page 14

Printing in the Windows Environment

Page 15

Printing in the Windows Environment 2-2

2.1 Preparation for Printing (Network Connection)

2 Printing in the Windows Environment

2.1 Preparation for Printing (Network Connection)

2.1.1 Overview

Before using this machine as a printer, you need to install the printer driver on your computer.

This section describes preparatory steps for printing from this machine using the installer that comes with this machine.

2.1.2 Before Installing the Printer Driver (For Administrators)

Preparation flow

In order to use this machine via network connection, you need to take preparatory steps on this machine before installing the printer driver.

1 Connecting this machine to the network

% Checking the LAN cable connection % Checking the network settings

Check that this machine has had an IP address assigned to it.

2 Configuring the network printing environment

% When using the Normal printing (at port 9100) Make sure that the RAW port number has been set. (In normal circumstances, you can use the default

settings.) Use Normal Printing (Port 9100) unless otherwise specified by the administrator. % When using the Internet Print (IPP) Check the IPP operating environment. (In normal circumstances, you can use the default settings.) % When using the Secure Print (IPPS) Configure the IPPS operating environment. Communication between this machine and the computer is

encrypted with SSL.

3 Preparation finished.

Page 16

Printing in the Windows Environment 2-3

2.1 Preparation for Printing (Network Connection)

Checking the LAN cable connection

Check that a LAN cable is connected to the LAN port of this machine.

Checking the network settings

Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that an IP address is displayed.

d Reference

If no IP address is displayed, you need to configure the network. For details, refer to "User's Guide [Web Management Tool]/[Operations Required to Use Web Connection]".

Configuring the network printing environment

Configure the operating environment for the printing method.

How to print If the printing method is not specified before installation, Normal Printing (Port 9100) is selected for printing. Use Normal Printing (Port 9100) unless otherwise specified by the administrator.

Tips

- If you are using the Windows Vista/7/Server 2008/Server 2008 R2, you cannot setup Secure Print (IPPS)

using the installer.

- If you are using Windows XP/Server 2003 in an IPv6 environment, you cannot setup this machine using

the installer.

- The Internet Print (IPP) is not supported in the IPv6 environment.

Allowing device information to be acquired from the printer driver

Disable the OpenAPI authentication function. (In normal circumstances, you can use the default settings.)

When you allow acquisition of device information from the printer driver, the printer driver automatically obtains information such as what options are installed in this machine and whether authentication settings have been configured.

For details on how to configure the settings, refer to page 7-12.

How to print Description

Normal printing (Port 9100) Make sure that the RAW port number has been set. (In normal circum-

stances, you can use the default settings.) How to configure the setting is explained using Web Connection. For details, refer to "User's Guide [Web Management Tool]/[Configuring the Printing Environment]".

Internet Print (IPP) Check the IPP operating environment. (In normal circumstances, you can

use the default settings.) How to configure the setting is explained using Web Connection. For details, refer to "User's Guide [Web Management Tool]/[Configuring the Printing Environment]".

Secure Print (IPPS) Configure the IPPS operating environment. Communication between this

machine and the computer is encrypted with SSL. How to configure the setting is explained using Web Connection. For details, refer to "User's Guide [Web Management Tool]/[Configuring the Printing Environment]".

Page 17

Printing in the Windows Environment 2-4

2.1 Preparation for Printing (Network Connection)

Related setting (for the administrator)

- The device information collection from printer driver can be restricted by password (default: [No]). For

details, refer to page 7-10.

2.1.3 Easy Installation Process of the Printer Driver

Installation flow

This section describes the setup flow for printing from your computer.

1 Preparing the printer driver

% Preparing the printer driver CD-ROM For the CD-ROM, contact the administrator of this machine. % Checking the printer driver type Three printer drivers for different purposes are available. Select the printer driver that meets your print-

ing aims. % Checking the operating systems supported by the printer driver Check that your computer meets the operating environment requirements of the printer driver.

2 Installing the printer driver to the computer

% Installing the printer driver using the installer Insert the printer driver CD-ROM into the drive, and install the software by following the on-screen in-

structions. % Performing a test print If necessary, perform a test print to check that printing process works correctly.

3 Preparation finished.

Preparing the printer driver CD-ROM

The following CD-ROMs are supplied with this machine:

Check the target model name and machine name printed on the CD-ROM before using printer functions.

Tips

- In User's Guide manuals, location paths of folders or files may not contain the root directory.

CD-ROM Description

Driver CD-ROM Vol. 1 Contains the printer driver (PCL/PS/FAX) for Windows and screen fonts.

Driver CD-ROM Vol. 2 Contains the printer driver (XPS) for Windows, printer driver for the Mac

OS, screen fonts, and the TWAIN driver.

Application CD-ROM (Client Utilities CD-ROM)

Contains application software that works with this machine and manuals.

Application CD-ROM (Management Utilities for Administrator CD-ROM)

Contains application software that works with this machine and manuals.

User's Guide CD-ROM Contains the User's Guide.

Page 18

Printing in the Windows Environment 2-5

2.1 Preparation for Printing (Network Connection)

Checking the printer driver type

The following types of printer drivers are available. Select the printer driver that meets your printing aims.

Checking the operating systems supported by the printer driver

The following lists the printer drivers included on the CD-ROMs supplied with this machine and the supported operating systems.

*1 The operating environment required for the installer is SP2 or later.

Printer driver Page descrip-

tion language

Description

PCL driver PCL6 This is a standard driver for printing general office docu-

ments. Among the three drivers, this driver provides the fastest printing speed.

PS driver PostScript 3 Em-

ulation

This driver is effective for high-definition printing of data created in PostScript-supporting application software from Adobe or other vendors. This driver is often used in graphics and light printing applications where good color reproducibility is important.

XPS driver XPS Developed after Windows Vista, this driver supports XML

Paper Specification (XPS). This driver has several advantages, including high-quality reproduction of translucence.

Printer driver Supported Operating Systems

PCL driver PS driver

Windows XP Home Edition (Service Pack 1 or later) *1 Windows XP Professional (Service Pack 1 or later) *1 Windows Server 2003, Standard Edition (Service Pack 1 or later) Windows Server 2003, Enterprise Edition (Service Pack 1 or later) Windows Server 2003 R2, Standard Edition Windows Server 2003 R2, Enterprise Edition Windows XP Professional e64 Edition Windows Server 2003, Standard e64 Edition Windows Server 2003, Enterprise e64 Edition Windows Server 2003 R2, Standard e64 Edition Windows Server 2003 R2, Enterprise e64 Edition Windows Vista Business *2 Windows Vista Enterprise *2 Windows Vista Home Basic *2 Windows Vista Home Premium *2 Windows Vista Ultimate *2 Windows Server 2008 Standard *2 Windows Server 2008 Enterprise *2 Windows Server 2008 R2 Standard Windows Server 2008 R2 Enterprise Windows 7 Home Basic Windows 7 Home Premium *2 Windows 7 Professional *2 Windows 7 Enterprise *2 Windows 7 Ultimate *2

XPS driver Windows Vista Business *2

Windows Vista Enterprise *2 Windows Vista Home Basic *2 Windows Vista Home Premium *2 Windows Vista Ultimate *2 Windows Server 2008 Standard *2 Windows Server 2008 Enterprise *2 Windows Server 2008 R2 Standard Windows Server 2008 R2 Enterprise Windows 7 Home Basic Windows 7 Home Premium *2 Windows 7 Professional *2 Windows 7 Enterprise *2 Windows 7 Ultimate *2

Page 19

Printing in the Windows Environment 2-6

2.1 Preparation for Printing (Network Connection)

*2 Supports 32-bit (e86)/64-bit (e64) environment.

Installation procedure

Install the printer driver using the installer.

0 Administrator privileges are required to perform this task. 0 Use "Driver CD-ROM Vol.1" to install the PCL/PS driver on the PC, and use "Driver CD-ROM Vol.2" to

install the XPS driver on the PC.

0 The following explains the PCL/PS driver installation procedure. You can also install the XPS driver in

a similar way.

1 Insert the printer driver CD-ROM into the CD-ROM drive of the computer.

% Make sure that the installer starts, and then go to Step 2. % If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set-

up.exe], and then go to Step 3.

% If the [User Account Control] window appears, click [Continue] or [Yes].

2 Click [Printer Install].

3 Read the license agreement and click [AGREE].

4 Select [Install printers/MFPs] and click [Next].

Connected printers are detected. % For Windows Vista/7/Server 2008/Server 2008 R2, you can select [Preference for IPv4] or [Prefer-

ence for IPv6]. The address has the preference when detected in both IPv4 and IPv6.

5 Select this machine, then click [Next].

% If this machine is not detected, restart this machine. % You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise

specified by the administrator.

Page 20

Printing in the Windows Environment 2-7

2.1 Preparation for Printing (Network Connection)

% As a printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing]

(IPPS).

% Among the connected printers, only the target model is automatically detected and displayed. If

multiple target models are displayed, check the IP addresses. You can check the IP address of this machine in the screen that is displayed by tapping [Utility] [Device Information].

% If the connection to this machine cannot be recognized, it is not displayed in the list. If this is the

case, select [Specify the Printer/MFP Except for the Above. (IP Address, Host Name...)], and manually specify the IP address and host name of this machine.

6 Select the check box of the printer driver you want to install, then click [Next].

% For features of each printer driver, refer to page 2-5.

7 Check the items to be installed, and click [Install].

Page 21

Printing in the Windows Environment 2-8

2.1 Preparation for Printing (Network Connection)

8 If necessary, change the printer name or print a test page, and click [Finish].

This completes the installation process of the printer driver.

d Reference

When you finish installing the printer driver, configure the default settings of the printer driver. For details, refer to page 2-8.

2.1.4 Configuring the Default Settings of the Printer Driver

Configuring the optional environment of this machine

When you use this machine for the first time, check that information such as what options are installed in this machine and whether authentication settings have been configured is correctly reflected to the printer driver.

1 Display the [Properties] window of the printer driver.

% For information on how to display the [Properties] window, refer to page 2-100.

2 In the [Configure] tab, check the information such as what options are installed in this machine and

whether authentication settings have been configured.

% By default, [Auto] in [Obtain Settings...] is enabled. The information on this machine is automatically

obtained and reflected to [Device Option].

% When [Auto] in [Obtain Settings...] is disabled, clicking [Obtain Device Information] obtains and re-

flects the information on this machine to [Device Option].

Settings Description

[Review] You can check the items that are installed.

[Rename Printer] If necessary, change the name of this machine.

[Property] You can configure the optional environment of this machine. For details,

refer to page 2-8.

[Print Setting] If necessary, change the default print settings for this machine. For details,

refer to page 2-9.

[Print Test page] If necessary, print a test page to check that printing process works correct-

ly.

Page 22

Printing in the Windows Environment 2-9

2.1 Preparation for Printing (Network Connection)

% If you cannot establish communication with this machine, manually set this information in [Device

Option]. Select the item from the list, and select the setting from [Setting].

3 Click [OK].

Changing the default print settings

If necessary, you can change the default print settings of the printer driver.

For example, if you set black-and-white printing as a default setting, users need to change the setting when they want to use color printing. As a result, unnecessary color printing can be prevented. We recommend that you change the default settings to suit your environment.

1 Display the [Printing Preferences] window of the printer driver.

% For information on how to display the [Printing Preferences] window, refer to page 2-106.

2 Change the print settings, and click [OK].

The changed settings are applied when printing is performed from any application software.

d Reference

The printer driver has the function to save favorite settings. It is useful to register frequently used print settings as favorite settings. For details, refer to page 2-18.

Page 23

Printing in the Windows Environment 2-10

2.2 Preparation for Printing (USB Connection)

2.2.1 Overview

Before using this machine as a printer, you need to install the printer driver on your computer.

This section describes preparatory steps for printing from this machine using the installer that comes with this machine.

2.2.2 Easy Installation Process of the Printer Driver

Installation flow

This section describes the setup flow for printing from your computer.

1 Preparing the printer driver

ing aims. % Checking the operating systems supported by the printer driver Check that your computer meets the operating environment requirements of the printer driver.

2 Installing the printer driver to the computer

% Configuring the installation settings on the computer When you are using Windows 7/Server 2008 R2, you need to change the settings on the computer in

advance. % Installing the printer driver using the installer Connect the USB printer cable, insert the print driver CD-ROM into the drive, and install the software

by following the on-screen instructions. % Performing a test print If necessary, perform a test print to check that printing process works correctly.

3 Preparation finished.

Preparing the printer driver CD-ROM

The following CD-ROMs are supplied with this machine:

Check the target model name and machine name printed on the CD-ROM before using printer functions.

CD-ROM Description

Driver CD-ROM Vol. 1 Contains the printer driver (PCL/PS/FAX) for Windows and screen fonts.

Driver CD-ROM Vol. 2 Contains the printer driver (XPS) for Windows, the printer driver for the Mac

OS, screen fonts, and the TWAIN driver.

Page 24

Printing in the Windows Environment 2-11

2.2 Preparation for Printing (USB Connection)

Tips

- In User's Guide manuals, location paths of folders or files may not contain the root directory.

Checking the printer driver type

The following types of printer drivers are available. Select the printer driver that meets your printing aims.

Checking the operating systems supported by the printer driver

The following lists the printer drivers included on the CD-ROMs supplied with this machine and the supported operating systems.

Application CD-ROM (UTILITIES CD-ROM)

Contains application software that works with this machine and manuals.

Application CD-ROM (Management Utilities for Administrator CD-ROM)

Contains application software that works with this machine and manuals.

User's Guide CD-ROM Contains the User's Guide.

CD-ROM Description

Printer driver Page descrip-

tion language

Description

PCL driver PCL6 This is a standard driver for printing general office docu-

ments. Among the three drivers, this driver provides the fastest printing speed.

PS driver PostScript 3 Em-

ulation

XPS driver XPS Developed after Windows Vista, this driver supports XML

Paper Specification (XPS). This driver has several advantages, including high-quality reproduction of translucence.

Printer driver Supported Operating Systems

PCL driver PS driver

Page 25

Printing in the Windows Environment 2-12

2.2 Preparation for Printing (USB Connection)

*1 The operating environment required for the installer is SP2 or later.

*2 Supports 32-bit (e86)/64-bit (e64) environment.

Changing the installation settings (Windows 7 or Windows Server 2008 R2)

When you are using Windows 7/Server 2008 R2, change the PC settings before installing the printer driver.

1 From the Start menu, click [Control Panel] - [System and Security] - [System].

2 Click [Advanced system settings] on the menu to the left.

The [System Properties] window appears.

3 In the [Hardware] tab, click [Device Installation Settings].

XPS driver Windows Vista Business *2

Printer driver Supported Operating Systems

Page 26

Printing in the Windows Environment 2-13

2.2 Preparation for Printing (USB Connection)

4 Select [No, let me choose what to do], select [Never install driver software from Windows Update.], then

click [Save Changes].

% After you have installed the printer driver, change the setting back to [Yes, do this automatically (rec-

ommended)].

5 Click [OK] to close the [System Properties] window.

Installation procedure

Install the printer driver using the installer.

0 Administrator privileges are required to perform this task. 0 Use "Driver CD-ROM Vol.1" to install the PCL/PS driver on the PC, and use "Driver CD-ROM Vol.2" to

install the XPS driver on the PC.

0 The following explains the PCL/PS driver installation procedure. You can also install the XPS driver in

a similar way.

1 Connect a USB cable to the USB port of this machine.

% If a wizard window for adding new hardware opens, click

[Cancel].

2 Insert the printer driver CD-ROM into the CD-ROM drive of the computer.

% Make sure that the installer starts, then go to Step 3. % If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set-

up.exe], then go to Step 4.

% If the [User Account Control] window appears, click [Continue] or [Yes].

3 Click [Printer Install].

Page 27

Printing in the Windows Environment 2-14

2.2 Preparation for Printing (USB Connection)

4 Read the license agreement and click [AGREE].

5 Select [Install printers/MFPs] and click [Next].

USB-connected printers are detected.

6 Select this machine, then click [Next].

Page 28

Printing in the Windows Environment 2-15

2.2 Preparation for Printing (USB Connection)

7 Select the check box of the printer driver you want to install, then click [Next].

% For features of each printer driver, refer to page 2-5.

8 Check the items to be installed, and click [Install].

9 If necessary, change the printer name or print a test page, and click [Finish].

This completes the installation process of the printer driver.

Settings Description

[Review] You can check the items that are installed.

[Rename Printer] If necessary, change the name of this machine.

[Property] You can configure the optional environment of this machine. For details,

refer to page 2-8.

Page 29

Printing in the Windows Environment 2-16

2.2 Preparation for Printing (USB Connection)

d Reference

When you finish installing the printer driver, configure the default settings of the printer driver. For details, refer to page 2-16.

2.2.3 Configuring the Default Settings of the Printer Driver

Configuring the optional environment of this machine

When you use this machine for the first time, configure the printer driver so that it contains information such as what options are installed in this machine and whether authentication settings have been configured.

1 Display the [Properties] window of the printer driver.

% For information on how to display the [Properties] window, refer to page 2-100.

2 In the [Configure] tab, configure the information such as what options are installed in this machine and

whether authentication settings have been configured.

% If you are using Windows Vista/7/Server 2008/Server 2008 R2, [Auto] under [Obtain Settings...] is

enabled by default. Thus, the information on this machine is automatically obtained and applied for [Device Option]. When [Auto] in [Obtain Settings...] is disabled, clicking [Obtain Device Information] obtains and reflects the information on this machine to [Device Option].

% If you are using Windows XP/Server 2003, set the option manually using [Device Option]. Select the

item from the list, and select the setting from [Setting].

3 Click [OK].

[Print Setting] If necessary, change the default print settings for this machine. For details,

refer to page 2-9.

[Print Test page] If necessary, print a test page to check that printing process works correct-

ly.

Settings Description

Page 30

Printing in the Windows Environment 2-17

2.2 Preparation for Printing (USB Connection)

Changing the default print settings

If necessary, you can change the default print settings of the printer driver.

1 Display the [Printing Preferences] window of the printer driver.

% For information on how to display the [Printing Preferences] window, refer to page 2-106.

2 Change the print settings, and click [OK].

The changed settings are applied when printing is performed from any application software.

d Reference

The printer driver has the function to save favorite settings. For details, refer to page 2-18.

Page 31

Printing in the Windows Environment 2-18

2.3 Printing Procedure

2.3.1 Printing Operation Flow

1 Open document data using the application software. From the [File] menu, select [Print].

2 Check the [Printer Name] (or [Select Printer]) and make sure that the desired printer has been selected.

% The [Print] dialog box varies depending on the application software.

3 Specify the print range and the number of copies to print.

4 Click [Properties] (or [Preferences]) to change the print settings of the printer driver as necessary.

% The print settings you have changed here are reset to the defaults when you exit the application

software. For information on how to change the default values of print settings, refer to page 2-9.

% The printer driver has the function to easily recall frequently used print settings. For details, refer to

page 2-18.

5 Click [Print].

Printing is executed.

d Reference

When [Secure Print Only] is set to [On] in [Device Option] in the [Configure] tab, the [Secure Print] window appears. In the [Secure Print] window, enter the ID and password to start printing.

For details on Secure Print, refer to page 2-81.

The XPS driver has the function that enables you to preview and check the print image before starting printing. For details, refer to page 2-78.

2.3.2 Easily Recalling Frequently Used Print Settings

Registering frequently used print settings

You can register the current print settings as a favorite and recall it when executing printing.

When you register a frequently used combination of print settings as a favorite, you can easily apply all of those settings just by selecting the combination from the Favorite Setting list, even if the combination is complicated as it contains settings on multiple tabs.

This section describes how to register favorites.

1 In the [Printing Preferences] window, set the print conditions you want to register as a favorite.

Page 32

Printing in the Windows Environment 2-19

2.3 Printing Procedure

2 Click [Add...].

% To edit a registered favorite, select from [Favorite Setting] the name of the favorite you want to edit,

and click [Edit].

3 Enter the name of the favorite to be registered.

% As necessary, specify the icon, comment, and items to be recalled for the favorite.

4 Click [OK].

The print settings are registered as a favorite. When starting printing, you can select the registered setting from [Favorite Setting].

Settings Description

[Name] Enter the name of the favorite to be registered.

Use a name that helps you easily identify the favorite.

[Icon] If necessary, assign an icon to the favorite.

[Sharing] Select this check box when you want to share the favorite with other users.

[Comment] If necessary, enter a comment on the favorite.

The comment is displayed when you place the mouse cursor over the favorite on the Favorite Setting list.

[Restore Items] Items that are determined when you start printing, such as the original size

and the number of copies, are registered in the favorite. By default, these items are not recalled with the favorite. As necessary, you can specify them as items to be recalled. Select the check box of items to be retrieved.

Page 33

Printing in the Windows Environment 2-20

2.3 Printing Procedure

Customizing the setting window

You can gather setting items from difference tabs and place them in [My Tab].

Registering frequently used setting items in [My Tab] allows you to change settings in one tab, without switching among multiple tabs.

This section describes how to edit [My Tab].

1 Click [My Tab] - [Edit My Tab...].

% You can also register a function in [My Tab] by selecting [to the LEFT] or [to the RIGHT] from the [My

Tab] menu that is displayed by right-clicking the function.

2 From [Setting Item List], select the function you want to register in [My Tab], then click [to the LEFT] or

[to the RIGHT].

% Clicking [to the LEFT] places the selected function in the area to the left of [My Tab] and clicking [to

the RIGHT] places it in the area to the right of [My Tab].

% An icon appears to the left of each function that is registered in [My Tab].

Page 34

Printing in the Windows Environment 2-21

2.3 Printing Procedure

3 As necessary, move or delete the registered functions.

% To move a function, select the function and click [Up], [Down], or [Left/Right]. % To delete a function from [My Tab], select the function and click [Remove].

4 Click [OK].

This completes editing [My Tab].

d Reference

From [My Tab Settings] in the [Settings] tab, you can configure display settings for My Tab. For details, refer to page 2-104.

Page 35

Printing in the Windows Environment 2-22

2.4 Useful Printing Functions

2.4.1 Changing the Paper Size or Type

Enlarging or reducing to the paper size ([Paper Size])

The original is printed after it is enlarged or reduced by a ratio that is automatically determined by the original size and paper size.

If you select a paper size larger than the original size, the original is enlarged to the paper size. If you select a paper size smaller than the original size, the original is reduced to the paper size.

In [Paper Size] in the [Basic] tab, select the size of paper for printing. The zoom ratio is automatically determined by the paper sizes selected in [Original Size] and [Paper Size].

Tips

- This function is enabled when [Zoom] is set to [Auto].

Enlarging or reducing by the desired zoom ratio ([Zoom])

You can print the original image after it has been enlarged or reduced by the desired zoom ratio. The zoom ratio can be specified to be between 25% and 400% (in increments of 1%).

In [Zoom] in the [Basic] tab, specify the zoom ratio.

Page 36

Printing in the Windows Environment 2-23

2.4 Useful Printing Functions

Printing on custom size paper ([Original Size])

A special sized original is printed on custom sized paper loaded in the Bypass Tray.

1 In [Original Size] in the [Basic] tab, select [Custom Size].

% In [Paper Size], select [Same as Original Size].

The [Custom Size] setting window appears.

2 Specify the width and length as desired, and click [OK].

d Reference

Load the custom sized paper in the Bypass Tray. For details on how to add paper to the Bypass Tray, refer to "User's Guide [Introduction]/[Loading Paper]".

When you are using the PCL driver, you can register a custom size in the [Settings] tab. For details in the [Settings] tab, refer to page 2-104.

Page 37

Printing in the Windows Environment 2-24

2.4 Useful Printing Functions

Specifying the paper type ([Paper Type])

In [Paper Type] in the [Basic] tab, select the type of paper for printing. This function is enabled when [Paper Tray] is set to [Auto].

In [Paper Settings for Each Tray...] on the [Basic] tab, you can set a paper type for each tray. When you specify anything other than [Auto] in [Paper Tray], the paper type information specified here is applied.

Page 38

Printing in the Windows Environment 2-25

2.4 Useful Printing Functions

Specifying the paper tray ([Paper Tray])

In [Paper Tray] in the [Basic] tab, select the paper tray for printing.

Tips

- If you select [Auto], the paper tray for the paper you have selected in [Paper Size] is automatically se-

lected.

Page 39

Printing in the Windows Environment 2-26

2.4 Useful Printing Functions

Printing on postcards

You can print the original on a postcard loaded in the Bypass Tray.

1 Set as follows on the [Basic] tab.

% [Original Size]: Select [Postcard]. % [Paper Size]: Select [Same as Original Size]. % [Paper Tray]: Select [Bypass Tray].

2 Click [Paper Settings for Each Tray...]

3 From [Paper Type], select [Thick 3] and click [OK].

4 Execute printing.

A message appears on the Touch Panel to prompt you to load postcards.

5 Load postcards into the Bypass Tray.

% For details on how to load postcards, refer to "User's Guide [Introduction]/[Loading Paper]".

6 Tap [Complete] on the Touch Panel.

Printing starts.

Page 40

Printing in the Windows Environment 2-27

2.4 Useful Printing Functions

Printing on paper in multiple trays ([Carbon Copy])

You can print the original on different sheets of paper loaded in multiple trays. Because you can obtain printing results that look like carbon-copied slips using the print command once, this function is called Carbon Copy.

For example, by using the print command once, you can print a submission document on high-quality color paper loaded in Tray1 and print your copy on recycled paper loaded in Tray2.

This function is useful when you want to create a submission document and its copy at one time.

1 In [Paper Tray] in the [Basic] tab, select the paper tray for printing the original.

% You cannot select [Auto].

2 In the [Cover Mode] tab, select the [Carbon Copy] check box.

The [Carbon Copy Settings] window appears.

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3 Specify the paper tray for carbon copies and output order, and click [OK].

Settings Description

[Original Copy] The paper tray for printing the original is displayed.

[Carbon Copy Tray] Select the paper tray for carbon copies. Select the check boxes for all pa-

per trays to be used.

[Output Order] Select the order of outputting carbon copies.

• [Tray]: Carbon copies are printed in order of selected trays. When an original of multiple pages is printed, all pages are printed on paper from one tray, then the next tray is used.

• [Page]: Carbon copies are printed page by page. When an original of multiple pages is printed, each page is printed on paper from all the selected trays.

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2.4.2 Printing Multiple Sets of Copies

Specifying the number of copies ([Copies])

In [Copies] in the [Basic] tab, specify the number of copies you want to print.

d Reference

When you print a large number of copies, use of the Proof Print function will prevent a large number of misprints being created, thereby reducing the amount of waste paper generated. For details, refer to page 2-79.

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Printing by sets ([Collate]/[Offset])

When multiple sets of copies are printed, the paper output position of each set is staggered to help you locate the first page of each set.

When the [Collate] check box on the [Basic] tab is selected, copies are output separately in a set-by-set manner, for example, "Pages 1, 2, 3, 4, and 5", "Pages 1, 2, 3, 4, and 5", and then "Pages 1, 2, 3, 4, and 5". When the [Offset] check box is selected, the sets are output in staggered layers.

When you select both [Collate] and [Offset] check boxes, the output position is staggered for each set, allowing you to easily prepare handouts.

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2.4.3 Saving the Number of Printed Sheets

Printing multiple pages on the same side of a single sheet ([Combination])

You can print multiple reduced size pages on the same side of a single sheet to reduce the number of pages to be printed.

In [Combination] in the [Layout] tab, select N in 1. For example, when you select [9 in 1], every set of nine pages is reduced and printed on the same side of one sheet.

If necessary, click [Combination Details...] to set the page layout order and whether to input border lines between pages.

Tips

- By using this function in combination with the 2-Sided Print function ([Print Type]: [2-Sided]), you can

save more amount of paper.

Settings Description

[Layout Order] Select the page layout order.

[Border] Select this check box when you want to draw border lines between pages.

In addition, select the type of border lines from [Frame] and [Line].

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Printing on both sides of paper ([2-Sided])

By using both sides of paper for printing, you can halve paper consumption.

In [Print Type] in the [Layout] tab, select [2-Sided].

Tips

- By using this function in combination with the Combine function ([Combination]: "N in 1"), you can save

more amount of paper.

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Skipping blank pages ([Skip Blank Pages])

Blank pages contained in the original are skipped when the original is printed. You can reduce the number of printed sheets.

In the [Layout] tab, select the [Skip Blank Pages] check box.

Tips

- For some originals, blank pages are also printed.

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2.4.4 Binding Printed Sheets

Adding margin on pages ([Binding Margin])

A margin for binding is added on pages.

1 In the [Layout] tab, select the [Binding Margin] check box.

% In [Binding Position] in the [Layout] tab, specify the margin position.

2 Click [Binding Margin Settings... ].

3 Adjust the size of margin and click [OK].

Settings Description

[Shift Mode] Select how the images are shifted for creating the margin.

[Front Side]/[Back Side] Specify the size of the margin on the front side.

When you print on both sides, specify the size of the margin on the back side. When the [Same value for front and back sides] check box is selected, a margin of the same size is created on both front and back sides.

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Staple papers ([Staple])

Each set of papers can be stapled (at a corner or at two positions) and output automatically. This function is useful for preparing a project proposal or other booklet materials.

In the [Finish] tab, select the [Staple] check box. In addition, specify the number and positions of staples.

Tips

- The Finisher is required to use the Staple function.

- In [Binding Position] in the [Layout] tab, specify the staple position.

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Binding in the center of the paper ([Center Staple and Fold])

The printed sheets are bound in the center and folded before they are output.

In the [Finish] tab, select the [Center Staple and Fold] check box.

As the sheets are bound in the center, use the combined document data or set the [Print Type] to [Booklet] on the [Layout] tab.

Tips

- To use the Center Staple & Fold function: –The Finisher C2280FN2 and Saddle Stitcher C2280SD are required.

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Punching the printed sheets ([Punch])

Printed sheets are punched for filing before they are output. This function is useful when you want to bind printed materials in files.

In the [Finish] tab, select the [Punch] check box. In addition, specify the number and positions of punch holes.

Tips

- To use the Punch function: –The Finisher C2280FN2 and Punch Kit C2280PUN or the Finisher C2280FN and Punch Kit

C2280PUN are required.

- In [Binding Position] in the [Layout] tab, specify the punch position.

- The number of punched holes varies depending on the country you are in.

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Folding papers ([Fold])

The printed sheets are creased before they are output.

Half-Fold

Tri-Fold

In the [Finish] tab, select the [Fold] check box, and select the folding mode.

When you want to fold page by page, specify the number of pages to be folded at one time in [Page Fold Setting].

Tips

- To use the Half-Fold function: –The Finisher C2280FN2 and Saddle Stitcher C2280SD are required.

- To use the Tri-Fold function: –The Finisher C2280FN2 and Saddle Stitcher C2280SD are required.

- This function cannot be used on originals that contain more pages than the number of pages that can

be folded by this machine.

Printing in a booklet format ([Booklet])

The pages in the original data are arranged and spread out in booklet format and printed on both sides of sheets. When the printed sheets are stacked and folded in two, the pages are arranged in the correct order.

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In [Print Type] in the [Layout] tab, select [Booklet].

Tips

- By selecting [Fold] or [Center Staple and Fold] in the [Finish] tab in combination with this function, you

can create booklet-form documents by folding the printed sheets in the center or by binding them using two staples in the center.

- By selecting [Chapters] in the [Layout] tab in combination with this function, you can place the specified

page on the front side.

d Reference

For details on the Center Staple & Fold function, refer to page 2-36. For details on the Fold function, refer to page 2-38.

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Specifying the output tray ([Output Tray])

In [Output Tray] in the [Finish] tab, select the tray to which printed sheets are output.

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2.4.5 Adjusting the Layout

Printing a poster-sized image ([Combination]) (PCL only)

The original image is enlarged, divided, and printed on multiple sheets. When you join the printed sheets together, a large poster is created.

In [Combination] in the [Layout] tab, select N e N. For example, when you select [2 e 2], one page of the original image is enlarged, divided, and printed on four sheets.

As necessary, click [Combination Details...] to select whether to create overlap margins.

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Rotating the image 180 degrees ([Rotate 180])

The image is printed upside down. Use this function when printing on envelopes whose loading direction cannot be changed.

In the [Layout] tab, select the [Rotate 180] check box.

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Fine-tuning the print position ([Image Shift])

You can fine tune the print position of the image upward, downward, rightward, and leftward with respect to the paper. When an image is printed on both side, you can also fine tune its position.

Use this function when you want to make a fine adjustment, such as changing the print position a little or printing images in different positions between the front and back sides.

1 In the [Layout] tab, select the [Image Shift] check box.

2 Click [Image Shift Settings...].

3 Adjust the upward/downward and rightward/leftward shift distances, and click [OK].

% When printing images on both sides, selecting the [Same value for Front and Back sides] check box

applies the same settings to both sides.

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2.4.6 Adding Text or an Image to the Original

Adding a watermark ([Watermark])

Text such as "NO REPRODUCTION" and "INTERNAL USE" are printed on the center of all pages in a tint color.

By printing a watermark, you can specify the handling policy of copied documents.

In the [Stamp/Composition] tab, select the [Watermark] check box. In addition, select the watermark you want to print.

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Registering/editing a watermark

This machine has several factory-set watermarks. However, you can register new watermarks or edit existing watermarks as necessary.

1 In the [Stamp/Composition] tab, select the [Watermark] check box, and click [Edit].

2 Click [Add] and register the watermark data.

% To edit a registered watermark, select the watermark from the [Current Watermark] list, and edit the

data.

% To delete a registered watermark, select the watermark from the [Current Watermark] list, and click

[Delete].

Settings Description

[Watermark Name] Enter the name to be displayed in the watermark list (using up to 30 char-

acters).

[Watermark Text] Enter the text to be displayed as a watermark (using up to 30 characters).

[Up]/[Down] Clicking these buttons changes the order of items in the list. You can move

frequently used watermarks to upper positions.

[Position] Specify the print position for the watermark.

• [X]/[Y]: Adjust the horizontal and vertical positions of the watermark. The values change as you move the slide bar.

• [Center]: Click this button to reset the watermark position to the center.

• [Angle]: Adjust the angle of the watermark.

[Font Name] Select the font for the watermark.

[Size] Specify the font size for the watermark.

[Style] Select the font style for the watermark.

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3 Click [OK].

[Frame] Select the frame for the watermark.

[Text Color] Select the color of the watermark.

[Transparent] Select this check box to print the watermark in a translucent tone.

When this check box is cleared, the printed watermark obscures the background.

[1st Page Only] Select this check box to print the watermark only on the first page of the

original.

[Repeat] Select this check box to repeatedly print the watermark on each page.

[Sharing] Select this check box to share the watermark with other users.

Settings Description

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Composing an overlay image ([Overlay])

An overlay image registered in the computer or this machine is recalled and printed on the original as a composite image.

- For details on how to register an overlay image on your computer, refer to page 2-49.

- For details on how to register an overlay image in a shared folder on the network, refer to page 2-50.

- For details on how to register an overlay image in this machine, refer to "User's Guide [Copy Opera-

tions]/[Adding Text or an Image to the Original]".

In [Overlay] in the [Stamp/Composition] tab, select [Print Host Image] or [Print Device Image] (PCL only), and then from the list, select the overlay image to be printed on the original as a composite image.

As necessary, click [Edit...] to add or delete overlay images. Alternatively, change the method of composing an overlay image.

When you have selected [Print Host Image]:

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When you have selected [Print Device Image]:

Settings Description

[Select Overlay File] Add or delete overlay images.

[Browse Files...] Add an overlay image to the list.

[Delete] The selected overlay images are deleted from the list.

[Change 2nd Page and Later]

Select this check box to change the overlay image to be printed on the second and subsequent pages of the original. In addition, from the list, select the overlay image you want to use.

[File Information] Information on the selected overlay image is displayed.

[Overlay Print Setting] If necessary, change the method of composing an overlay image.

[Pages] Select the range of pages on which an overlay image is composed.

[Overwrite] Select whether to compose the overlay image by overwriting the image on

the front side of the original, or to composite it on the back side of the original.

Settings Description

[Obtain Device Information] If your computer can communicate with this machine, your computer ob-

tains and displays the latest information on the overlay images registered in this machine.

[Overlay Info] Information on the overlay image selected from the list is displayed.

[Print on Front Side]/[Print on Back Side]

Select this check box to compose an overlay image on the front and back sides. In addition, specify how to compose an overlay image.

[Overlay Name] Select the overlay image to be composed.

Click [Browse…] to confirm the detailed overlay information.

[Select Color] Select the color of the overlay image to be composed.

[Density] Specify the density of the overlay image to be composed.

[Overwrite] Select whether to compose the overlay image by overwriting the image on

the front side of the original, or to compose it on the back side of the original by watermarking the image.

[Same as Front Side] Select this check box to apply the settings for the front side to the back

side.

[Pages] Select the range of pages on which an overlay image is composed.

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Creating an overlay image in the computer

In your computer, you can create an image that is composed on the original from [Overlay] in the [Stamp/Composition] tab. For example, you can register a corporate letterhead or other forms for use as a composite image on the original.

1 In application software, create an original to be registered in an overlay image.

2 In [Overlay] in the [Stamp/Composition] tab, select [Create Host Image].

3 In the application software, execute printing.

The [Create Overlay File] window appears.

4 Enter the file name and save the file.

The overlay image is saved on your computer. From then on, when you select [Print Host Image] in [Overlay] in the [Stamp/Composition] tab, the saved overlay image is displayed in the list and is also available.

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Creating an overlay image in a shared folder

In a shared folder, you can create an image that is composed on the original from [Overlay] in the [Stamp/Composition] tab. The created overlay image can be shared by other users.

First, in the [Settings] tab, register a shared folder for storing the overlay image.

1 Display the [Properties] window of the printer driver.

% For information on how to display the [Properties] window, refer to page 2-100.

2 In the [Settings] tab, select the [Share Overlay File(s)] check box.

The [Shared Folder Settings] window appears.

3 Specify the shared folder for storing the overlay image, and click [OK].

This completes the registration process of a shared folder. Then, create an overlay image.

4 In application software, create an original to be registered in an overlay image.

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5 In [Overlay] in the [Stamp/Composition] tab, select [Create Shared Folder Image].

6 In the application software, execute printing.

The [Create Overlay File] window appears.

7 Enter the file name and save the file.

The overlay image is saved in the shared folder. From then on, when you select [Print Host Image] in [Overlay] in the [Stamp/Composition] tab, the saved overlay image is displayed in the list and is also available.

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Adding the print date/time or page number ([Date/Time]/[Page Number])

You can add the print date/time or page number to your printouts. If necessary, you can select the print position and format of the text.

Date/Time

Page Number

In the [Stamp/Composition] tab, select the [Date/Time] or [Page Number] check box.

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As necessary, click [Edit...] to change the print position and format of the text.

Settings Description

[Date/Time] Change the print position or format of the date/time.

[Format] As necessary, click [Edit...] to specify the date/time format or whether to

print the time.

[Pages] Specify the range of pages on which the date/time is printed.

[Text Color] Select the print color for the date/time.

[Print Position] Specify the print position for the date/time.

[Page Number] Change the print position of page numbers and the page from which the

page number printing starts.

[Starting Page] Specify the page from which the page number printing starts.

[Starting Page Number]

Specify the page number to be printed on the page specified in [Starting Page].

[Cover Mode] Select this check box to print page numbers on the front and back covers

when they are inserted. In addition, select the format.

[Text Color] Select the print color for the page numbers.

[Print Position] Specify the print position for the page numbers.

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2.4 Useful Printing Functions

Add information to header/footer ([Header/Footer])

You can add and print the date and time and arbitrary text in the top or bottom margin (header/footer) of the original. You must register the information to be added for header and footer in advance to this machine.

d Reference

For details on how to register the information to be added for header and footer, refer to page 7-6.

In the [Stamp/Composition] tab, select the [Header/Footer] check box. In addition, select the information you want to add to the header/footer.

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2.4 Useful Printing Functions

As necessary, click [Edit...] to change the text color or the range of pages on which the header/footer is printed.

Settings Description

[Recall Header/Footer] Select the header/footer to be recalled.

If your computer can communicate with this machine, clicking [Obtain Device Information] obtains and displays the latest header/footer information registered in this machine.

[Distribution Control Number]

Select whether to print copy numbers when printing multiple sets of copies.

• [Print in Header]: Select this check box to print the copy number in the header.

• [Print in Footer]: Select this check box to print the copy number in the footer.

As necessary, click [Edit...] to specify the copy number format and the page from which the copy number printing starts.

[Pages] Select the range of pages on which the text is printed in the header/footer.

[Text Color] Select the color of the text to be added to the header/footer.

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2.4.7 Deterring Unauthorized Copying

Printing a concealed security watermark ([Copy Protect])

Text such as "Copy" and "Private" are printed in the background pattern as concealed text. This function is called the Copy Protect function.

When a copy-protected document is copied, the concealed security watermark appears on the entire page, thereby indicating that it is an unauthorized copy.

On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Copy Protect].

As necessary, click [Edit...] to specify the text to be printed and the format of the text. For details, refer to page 2-60.

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Printing a stamp on the entire page ([Stamp Repeat])

Stamp such as "Copy" and "Private" are printed on the entire page.

By printing text such as "Copy" or "Private" as a visible stamp, you can deter unauthorized copying.

On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Stamp Repeat].

As necessary, click [Edit...] to specify the text to be printed and the format of the text. For details, refer to page 2-60.

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Add copy restriction information ([Copy Guard])

Copy Guard is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a copy restriction pattern on all printed sheets.

If an attempt is made using a device that supports the copy guard function to copy a sheet that has been copy protected, a copy guard pattern is scanned, the copying process is canceled, and the job is deleted.

Tips

- To use [Copy Guard], you need to install the Security Kit and enable the Copy Guard function of this

machine. For details on how to enable the Copy Guard function, refer to page 7-14.

On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Copy Guard].

As necessary, click [Edit...] to specify the text to be printed and the format of the text. For details, refer to page 2-60.

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Add a password ([Password Copy])

Password Copy is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a password for the password copy function on all printed sheets.

If an attempt is made using a device that supports the password copy function to copy a sheet that has been prepared for password copy, a password copy pattern is scanned and entry of a password is requested. Copying starts if the correct password is entered.

0 To use [Password Copy], you need to install the Security Kit and enable the Password Copy function

of this machine. For details on how to enable the Password Copy function, refer to page 7-14.

1 On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Password

Copy].

2 Enter the password to be embedded (using up to eight characters), and then click [OK].

% As necessary, specify the text to be printed and the format of the text. For details, refer to

page 2-60.

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Configuring the print settings for Copy Security

When printing a copy security pattern on sheets, you can set the text to be printed and the format of the text as necessary.

1 On the [Stamp/Composition] tab, check the [Copy Security] box, and then click [Edit...].

2 In the [Print Item] tab, select the item to be printed.

% Items that can be specified vary depending on the selected copy security function.

Settings Description

[Characters] Select this check box to print a text. In addition, select the text you want to

print.

• You ca n sele ct the te xt to b e printed from the registered preset stamps and stamps registered by users.

• If your computer can communicate with this machine, clicking [Obtain Device Information] obtains and displays the latest stamp information registered in this machine.

[Date/Time] Select this check box to add the print date/time.

As necessary, click [Edit...] to specify the format.

[Serial Number] Select this check box to print the serial number of this machine.

[Distribution Control Number]

Select this check box to print copy numbers when printing multiple sets of copies. As necessary, click [Edit...] to specify the start number and the number of digits.

[Job Number] Select this check box to print the job numbers managed in this machine.

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3 In the [Detail Settings] tab, set the print format.

% Items that can be specified vary depending on the selected copy security function.

4 Click [OK].

Settings Description

[Angle] Select the angle of the text to be printed.

[Text Size] Select the size of the text to be printed.

[Pattern Color] Select the color of the copy security pattern.

As necessary, click [Adjust Color...] to adjust the density and contrast.

[Pattern Overwrite] Select whether to compose the copy security pattern on the front or back

side of the original.

[Background Pattern] Select the copy security pattern from the background patterns registered

in this machine.

[Pattern] Select whether the text pattern is embossed or outlined when the original

is subjected to unauthorized copying.

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2.4.8 Inserting Paper into the Original

Inserting front and back covers ([Front Cover]/[Back Cover])

You can insert cover sheets, which may be different from those used for the body, before the first page and after the end page of the original.

The front and rear cover sheets can be a paper different from body pages (in paper color and thickness). You can print them at a time.

1 In [Paper Tray] in the [Basic] tab, select the paper tray for printing the body pages.

% You cannot select [Auto].

2 In the [Cover Mode] tab, select the [Front Cover] or [Back Cover] check box.

% If necessary, you can select whether to print the original on the inserted sheets or to leave them

blank. When the inserted sheets are printed, the first page of the original is printed on the front cover and the last page of the original is printed on the back cover.

% In [Front Cover Tray] or [Back Cover Tray], select the paper tray for the paper to be used as the front

cover or the back cover.

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Inserting paper between transparencies ([Transparency Interleave])

When printing on multiple OHP transparencies, you can insert the specified paper between the OHP transparencies. These sheets of paper prevent the OHP transparencies from sticking together due to heat generated during printing or static electricity.

1 In [Paper Type] in the [Basic] tab, select [Transparency].

% If you select [Transparency], the [Print Type] is set to [1-Sided], and the [Select Color] is set to [Gray

Scale].

2 In the [Cover Mode] tab, select the [Transparency Interleave] check box.

% In [Interleave Tray], select the paper tray for the paper to be inserted between OHP transparencies. % OHP interleaves are inserted as blank sheets.

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Inserting paper into the specified pages ([Per Page Setting])

Paper different from other pages is inserted into the specified pages.

You can select color paper and thick paper as paper to be inserted. You can also select whether to print the original on the inserted paper.

Create in advance a list that specifies the paper and print settings for each page. When printing on inserted paper, select the list you want to apply to printing.

1 In the [Cover Mode] tab, select the [Per Page Setting] check box, then click [Edit List...].

% When you have already prepared a list, select the list you want to apply to printing.

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2 Create a list by specifying the paper and print settings for each page.

3 Click [OK].

Settings Description

[Settings List] The settings for each page are displayed in a list.

[List Name] Select the list to be created.

[Edit List Name] If necessary, change the list name.

[Up]/[Down] These buttons move the order of settings in the list. They do not change

the settings.

[Add] This button adds the setting to the list.

[Delete] This button deletes the setting selected in the list.

[Tab Paper Settings] When using index paper, set the number and positions of index tabs.

[Add/Edit] You can add settings to the [Settings List] or edit settings.

[Page Number] Enter the page numbers you want to add.

To specify multiple page numbers, separate each number with a comma (for example, "2,4,6") or connect the numbers using a hyphen (for example, "6-10").

[Change Settings] Change the setting for the item selected in the [Add/Edit] list.

• [Print Type]: Select the print type applied when printing the specified pages.

• [Tab Paper]: Select whether to use index paper.

• [Paper Tray]: Select the paper tray for printing the specified pages.

• [Staple]: Select the staple position applied when the specified pages are stapled.

[Tab Position] Specify what number tab of index paper is to be used to print text.

[Text on Tab] Enter text to be printed as a tab of index paper using up to three lines.

[Tab Text Details] Specify the details such as the direction, position, or size for text to be

printed as a tab of index paper.

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2.4.9 Specifying the Color and Image Quality

Selecting colors for printing ([Select Color])

Select colors for printing. There are four color modes: [Auto Color] that fits the original color, [Full Color], [Gray Scale], and [2 Color].

In [Select Color] in the [Quality] tab, select a color mode for printing.

Tips

- [Auto Color] is a function of the PCL/PS driver.

- [Full Color] is a function of the PS/XPS driver.

- [2 Color] is a function of the PCL driver.

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Fine-tuning the image quality according to the original ([Quality Adjustment])

You can fine tune the color image quality according to the original. For example, you can increase the vividness or reduce the color difference.

You can adjust the overall image quality of the original, and you can also adjust in detail the image quality of each element of the original, such as text and photos. When you are using the PCL driver, you can adjust the brightness and contrast.

1 In the [Quality] tab, click [Quality Adjustment].

2 Fine tune the image quality according to the original.

% [Simple]: The image quality of the entire original is adjusted. Specify the type of the color profile used

for printing.

% [Detail]: The image quality of the original is adjusted in detail for each element such as text, photos,

figures, tables, and graphs. For each element, specify the type of the color profile used for printing and other profiles to be applied.

3 Click [OK].

d Reference

When you are using the PS driver, you can manage the ICC profiles to be used. For details, refer to page 2-74.

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Selecting the optimum color representation for the original ([Color Settings])

Select the optimum settings for the original to print it at the optimum image quality level.

Select one of the following processes according to the original to be printed; the process suitable for originals consisting primarily of text, the process suitable for photos, the process suitable for originals created with DTP, the process suitable for printing Web pages, or the process suitable for printing CAD data.

In [Color Settings] in the [Quality] tab, select the optimum color setting mode for the original.

Specifying the graphic pattern density ([Pattern]) (PCL/XPS only)

In [Pattern] in the [Quality] tab, select the graphic pattern density.

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Specifying the compression ratio of graphic images ([Image Compression]) (PCL only)

In [Image Compression] in the [Quality] tab, select whether the quality or printing speed is preferred when the image data contained in the original is compressed.

Making the image glossy ([Glossy Mode])

Images are printed with a glossy finish.

In the [Quality] tab, select the [Glossy Mode] check box.

Tips

- This function is enabled when [Print Type] is set to [1-Sided].

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2.4 Useful Printing Functions

Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print]) (PS only)

The generation of white space on the boundary between different colors or around characters is prevented.

In the [Quality] tab, select the [Auto Trapping] check box or configure the [Black Over Print] setting.

- Select the [Auto Trapping] check box to superimpose neighboring colors to print so as to prevent white

space being generated around a picture.

- Select the [Black Over Print] check box to superimpose black color on a neighboring color to print so

as to prevent white space being generated around black characters or figures. You can select whether to print black only around the characters or around both characters and figures.

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Saving toner ([Toner Save])

Selecting the [Toner Save] check box in the [Quality] tab adjusts the printing density in order to save the amount of toner consumed.

Sharpening the border between text etc. ([Edge Enhancement])

Sharpen the edges of images such as text in the table and graphics to improve legibility.

In the [Quality] tab, select the [Edge Enhancement] check box.

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Specifying font processing ([Font Settings]) (PCL/PS only)

Specify how the fonts are processed for printing.

1 In the [Quality] tab, click [Font Settings].

2 Change how the fonts are processed for printing.

% PCL driver

% PS driver

Settings Description

[Download Font Format] Select a type of fonts to be downloaded from the PC to this machine.

[Use Printer Fonts] Select this check box to replace TrueType fonts with printer fonts during

printing. Use of printer fonts increases the printing speed. In normal printing operations, we recommend that you select this check box.

[TrueType Font Substitution Table] (PCL only)

Set this table when you want to specify the printer fonts that replace TrueType fonts. From the list, select the TrueType font, then in [Printer Font to Use], select the printer font with which you want to replace the TrueType font.

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2.4 Useful Printing Functions

3 Click [OK].

Tips

- If characters are garbled in an environment using the PCL driver, we recommend that you select [Bit-

map] in [Download Font Format] and clear the [Use Printer Fonts] check box.

Preventing failure in printing thin lines ([Thin Line Support]) (PCL only)

You can prevent thin lines from disappearing in reduced-size printing.

On the [Other] tab, select the [Thin Line Support] check box.

Tips

- This is effective for thin lines such as table borders created in Excel, but not for thin lines used in illus-

trations.

Convert colors according to the RGB values of the original. ([Convert to Gray Scale]) (PCL only)

When you open the [Quality] tab and set the [Select Color] to [Auto Color], the image is automatically converted into gray scale and printed if the RGB values of the original are below the thresholds you have set.

On the [Other] tab, check the [Convert to Gray Scale] box and set the threshold (the differential RGB values to be converted into gray scale).

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2.4.10 Using ICC Profiles (PS Only)

Specifying the ICC profiles for printing

Specify and print the ICC profiles registered in this machine with the printer driver.

0 To use the new ICC profiles registered this machine, you need to add the ICC profiles to the printer

driver in advance. For details, refer to page 2-75.

1 In the [Quality] tab, click [Quality Adjustment...].

2 Click [Detail] and select the element for which the image quality is adjusted.

3 Click the [ICC Profile] tab.

4 Specify the settings for [RGB Color], [Destination Profile], and [Simulation Profile].

% The ICC profiles registered in the printer driver can be selected.

5 Click [OK].

Color processing is performed according to the selected ICC profiles.

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2.4 Useful Printing Functions

Adding ICC profiles to the printer driver

To use the ICC profiles registered in this machine for printing, you need to add the ICC profiles to the printer driver in advance.

0 This function is available if the computer can communicate with this machine. The computer commu-

nicates with this machine and loads ICC profiles that the machine can use.

0 This function cannot be used when this machine is used via a USB connection. 0 To register ICC profiles in this machine, use Download Manager(MFP). For details on how to register

ICC profiles in this machine, refer to the Help for Download Manager(MFP).

1 In the [Quality] tab, click [Quality Adjustment...].

2 Click [Manage Profile].

% If the Download Manager(MFP) has been installed and if you click [Download Manager], the

Download Manager(MFP) starts.

3 Click the tab and select a color profile type.

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4 From the [Available Profile] list, select the profile you want to add to the printer driver, then click [Add

Sel].

% To register the current driver settings as the profile, click [New], then enter the [File Name] and [Pro-

file Name].

% To edit the profile name, click [Edit].

5 Click [OK].

The profile is added to [Driver Profile List].

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2.4.11 Printing Microsoft Excel/PowerPoint Data

Printing multiple Excel sheets at one time (in 32-bit system environment only)

When multiple Microsoft Excel sheets with different print settings are printed at one time, this function prevents the sheets from being printed separately.

On the [Other] tab, check the [Excel Job Control] box.

Composing and printing an image correctly in PowerPoint (for PCL/XPS in 32-bit system environment only)

The process executed when an overlay image is printed on a PowerPoint original with a white background is optimized. This function prevents the overlay image from being overwritten by the white background of the PowerPoint original.

In the [Other] tab, select the [Remove White Background] check box.

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2.4.12 Previewing the Print Image (XPS only)

The XPS driver has a function to preview the print image for your checking.

In the preview window, you can check the print image and delete unnecessary pages.

1 In the [Other] tab, select the [Display the preview when printing] check box.

2 In the application software, execute printing.

The preview window appears.

3 Check the print image, then execute printing.

No. Functions

1 Move this slider to enlarge or reduce the preview.

2 Click this button to switch the currently displayed page.

3 Click this button to change the print settings.

4 Click this button to delete the displayed print job.

5 Select this menu to start printing.

6 Select the page to be displayed. You can delete the selected page or pages.

3 4

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2.5 Printing options

2.5.1 Making a Trial Printing ([Proof Print])

Proof Print

The Proof Print function is used when printing multiple copies. It allows the printer to output one copy and pause the printing operation before printing the remaining copies.

Because you can check the print result before starting printing the remaining copies from the Touch Panel, this function is helpful to prevent a lot of misprints.

How to print from the computer

1 In [Output Method] in the [Basic] tab, select [Proof Print].

2 Specify the number of copies, then execute printing.

Only one copy is printed. Continue to "Operations on this machine".

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Operations on this machine

1 Tap [Job List].

2 While [Active] is displayed, tap [Release Held Jobs].

3 Select the job you want to print.

4 If necessary, tap [Change Setting] to change the print conditions.

5 Tap [Start] or press the Start key.

The remaining copies are printed.

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2.5.2 Printing Highly Confidential Documents ([Secure Print])

Secure Print

The Secure Print function allows you to set an ID and a password for print data and to save the data in a box (Secure Print User Box) on this machine. Because the data is not printed within a short time period, this function prevents printed materials from being missing or left unattended.

Since you need to enter the ID and password from the Touch Panel to print the data saved in the box, this function is particularly suitable for safely printing highly confidential documents.

Related setting (for the administrator)

- You can limit printing from the computer only to Secure Print. (Default: [No]). For details, refer to

page 7-14.

How to print from the computer

1 In [Output Method] on the [Basic] tab, select [Secure Print].

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2 Enter the ID and password, then click [OK].

% If you always use the same ID and password, registering them in advance eliminates the need for

entering them each time. For details, refer to page 2-9.

3 Execute printing.

The data is saved in the Secure Print User Box. Continue to "Operations on this machine".

Operations on this machine

Data printed using the Secure Print function is saved in the Secure Print User Box. To print the saved data, you need to enter the ID and password specified in the printer driver.

For details on the printing procedure, refer to "User's Guide [Box Operations]/[Print Classified Documents (Secure Print])".

Related setting (for the administrator)

- You can delete all data saved in the Secure Print User Box. For details, refer to page 7-5.

- You can set a time to delete files automatically from the Secure Print User Box (Default: [1 day]). For

details, refer to page 7-5.

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2.5.3 Saving Originals in the Box on This Machine ([Save in User Box])

Save in User Box

The Save in User Box function saves print data in a box on this machine. You can also print the data at the same time as it is being saved in the box.

You can use multiple User Boxes for different purposes, for example:

- By saving data in a box that all users can access (Public Box) or in a box that the members of a specific

department can access (Group Box), you can distribute the data.

- By saving data in the private box (Personal Box), you can assure security because only you can open

the box. The data in the box is not deleted by mistake.

Operations required to use this function

For information on the procedure for registering boxes, refer to "User's Guide [Box Operations]/[Store Documents as Files in MFP and Use Them Again When Necessary]".

d Reference

You can also register boxes using Web Connection. For details, refer to "User's Guide [Web Management Tool]/[Configuring User Box Environment]".

How to print from the computer

1 In [Output Method] in the [Basic] tab, select [Save in User Box].

% When you want to print the data at the same time it is saved in the box, select [Save in User

Box/Print].

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2 Enter the file name and the box number of the save location, click [OK].

% Use a file name that helps you locate the data in the box.

% If you always use the same file name and box number, registering them in advance eliminates the

need for entering them each time. For details, refer to page 2-9.

3 Execute printing.

The data is saved in the box on this machine.

Using data saved in a box

You can print or send data saved in a box via E-mail or fax.

- For information on how to print data saved in a box, refer to "User's Guide [Box Operations]/[Store Doc-

uments as Files in MFP and Use Them Again When Necessary]".

- For information on how to print data saved in a box, refer to "User's Guide [Box Operations]/[Store Doc-

uments as Files in MFP and Use Them Again When Necessary]".

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2.5.4 Attaching Authentication Information

Printing when authentication is set

When printing a document in an environment where user authentication or account track is employed, you need to send the authentication information (user name and password) to this machine to execute printing. This requirement limits the users who can use this machine, preventing unauthorized use by a third party.

When this machine receives a print job from a user who is not allowed to print or a print job without authentication information, this machine automatically discards the job.

Tips

- A print job without authentication information is a print job that is sent though its User Authentica-

tion/Account Track setting is not correctly configured in the [Configure] tab in the [Properties] window of the printer driver.

Related setting (for the administrator)

- You can specify the action that this machine takes when it receives a print job without authentication

information (Default: [Restrict]). For details, refer to page 7-9.

d Reference

When printing a highly confidential document in an environment where user authentication or account track is employed, using the ID & Print function enables high security printing. For details, refer to page 2-88.

If the quick authentication for printing server is installed, you can start printing by authentication with only the user name but without password entry. How to configure the setting is explained using Web Connection. For details, refer to "User's Guide [Web Management Tool]/[Restricting Users from Using This Device]".

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Operations required to use this function

In the [Configure] tab of the printer driver, check that the User Authentication/Account Track setting is correctly configured.

1 Display the [Properties] window of the printer driver.

% For information on how to display the [Properties] window, refer to page 2-100.

2 In [Device Option] in the [Configure] tab, check that the User Authentication/Account Track setting is

correctly configured for your operating environment.

% If it is not configured correctly, select [User Authentication] or [Account Track] from the list, then

change the relevant setting in [Setting].

3 Click [OK].

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How to print from the computer

1 In the [Basic] tab, click [Authentication/Account Track...].

2 When user authentication is enabled, select [Recipient User], then enter the user name and password.

% When this machine is accessible to public users (unregistered users), selecting [Public User] ena-

bles you to execute printing without entering the user name and password.

% When an external authentication server is used, click [Server Setting...] and select the authentication

server.

% If you always use the same user name and password, registering them in advance eliminates the

need for entering them each time. For details, refer to page 2-9.

3 If account track is enabled, enter the account name and password.

% If you always use the same account name and password, registering them in advance eliminates

the need for entering them each time. For details, refer to page 2-9.

Muratec MFX-C2280, MFX-C3680, MFX-C2880 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual