Muratec MFX-C3400 User Manual

Plain-paper digital Fax/Copier/Printer/Scanner

User’s Guide

Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.

Document Information

MFX-C3400 User’s Guide

P/N OMMFX3400

Revision 1.0 January, 2009

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer .

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the web site:

http://www.muratec.com

Trademark Information

Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata Machinery, Ltd.

Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

Content

Need Help? Visit our Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Changing the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Releasing the Scanner Locks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Power Save Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Switching Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Twain and Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Fax Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Actkey Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Paper Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Cassette Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Face Down Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Face Up Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Cassette Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Configuring Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Minimum Configuration Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

To send faxes:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

To send e-mails: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

To file document(s) via intranet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Pre-configuration Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Fax Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Network Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Internet Communication Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Voice Guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Voice Guidance Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Voice Guidance Sample Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Voice Guidance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Voice Guidance Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

...from the Web Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

...from the Configuration Tool Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

...from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Explanation of Filing Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Setting the Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Initial Set Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Advanced Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Logging In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Loading Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Placing Document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Placing Document(s) on the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Advanced Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Advanced Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Sending a Fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Importing and Exporting Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Scan to E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Scan to Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Functions Common to Copy, Fax and Scan Operations . . . . . . . . . . . . . . . . . . . . 111

Continuous Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Job Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Reports and Listings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Consumable Life Expectancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Consumable Order Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Replacing Consumable Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Toner Cartridge Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Image Drum Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Transfer Belt Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Fuser Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

...the Unit Casing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

...the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

...the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

...the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

...the LED Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Installing Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Memory Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Additional Paper Trays and Storage Cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Setting the Driver Device Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

In the ADF... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

In the Printer... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Dealing with unsatisfactory printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Dealing with Unsatisfactory Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Fax Problem Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Information and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Moving Your System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Transporting Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Need Help? Visit our Web Site

For personalized, web-based support on the products you own, including the latest, up-to-the-minute information, visit your personal solutions center

http://www.muratec.com

Need Help? Visit our Web Site > 3

Notes, Cautions and Warnings

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine Muratec toner cartridges. These can be identified by the Muratec trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, Cautions and Warnings > 4

Emergency First Aid

diagline_symbol.eps

Take care with toner powder:

If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spills should be treated with cold water and soap to help reduce risk of staining skin or clothing.

Emergency First Aid > 5

Introduction

Congratulations on choosing this Multi Function Product (MFP). It i s de sig ne d wi th adv anc ed features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network. This MFP also has “walk-up” fax functionality that allows you to send your documents to a destination fax number instantly.

Your MFP includes these features:

• Compact tabloid desktop footprint

• Easy to use touch screen on scanner unit

• Multi-tasking to allow scanning one job while printing another to ensure greater productivity

• Digital Copying - An intuitive control panel, makes digital copying fast and easy.

• Up to 26 copies per minute (Letter LEF) in full color for fast copying.

• Up to 33 copies per minute (Letter LEF) in black and white for fast and efficient copying of all general purpose documents not requiring color.

• Up to 600 x 600dpi (dots per inch) copy resolution.

• Actkey utility - enables the MFP to receive one key touch commands from a locally connected computer (“pull scan”).

• Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail on-screen button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

• Scan to Network PC - Allows you to send scanned documents to a server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol) or CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

• Multiple Pages Sending - With the Automatic Document Feeder (ADF), the MFP allows a stack of up to 50 page document(s) to be continuously scanned.

• Faxing - An intuitive control panel, makes direct faxing fast and easy.

• Advanced fax transmission and reception, including delayed transmissions, sending to multiple locations, confidential transmission and reception, and polling.

• Address Book/Profiles Managing - This provides a convenient way to manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create/edit configuration tools allow you to create/edit contact information in the address book.

• Up to 26 pages per minute in full color for fast printing of high impact color presentations and other documents.

profiles. In addition, the panel and

• Up to 33 pages per minute in black and white for fast and efficient printing of all general purpose documents not requiring color.

• 600 x 1200dpi (dots per inch) print resolution.

• Single Pass Color Digital LED technology for high speed processing of your printed pages.

Introduction > 6

• Internal hard disk drive for storage of overlays, macros and downloadable fonts, and automatic collation of multiple copies of multi page documents.

• Two-sided (duplex) printing for economical use of paper and compact printing of larger documents.

• Profile Assistant utility allows you to download ICC profiles to the hard disk.

• High speed USB 2.0 interface.

The following optional features are available:

• Additional memory, to allow printing of more complex pages.

• Additional paper tray(s) and storage cabinet for loading more media to minimize operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media; choose from two configurations:

• One additional paper tray and tall storage cabinet assembly for loading 530

additional sheets.

• Two additional paper trays and a short storage cabinet assembly for loading 1060

additional sheets.

Introduction > 7

MFP overview

Front view

REF. DESCRIPTION

1 Output stacker, face down

Standard printed copy delivery point. Holds up to 250 sheets at 20-lb. US Bond (75 g/ m²).

2 Top cover release button

3 Multi purpose tray release handles

4 Multi purpose feeder (shown closed)

For heavier paper stocks, envelopes and other special media. Holds up to 100 sheets of 20-lb. US Bond (75 g/m²) paper.

5 Paper tray

Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper.

6 Paper size dial

Set to paper size loaded in tray.

7 Scanner locks

8 Automatic Document Feeder (ADF) cover release button

9 ADF unit

10 ADF paper tray

Holds up to 50 sheets of letter size paper or 25 sheets of tabloid size paper.

11 Document cover

12 Contol panel

With touch screen display, status LEDs and operator buttons.

13 Scanner release lever

Pull the release lever towards you until you hear a click, then gently raise the scanner.

MFP overview > 8

Rear view

22 21

20 19

REF. DESCRIPTION

14 Access panel

Allows access to the hard disk drive (HDD) and to install optional memory.

15 ON/OFF power switch

Refer to “Switching Off” on page 14 for details. Always follow the correct procedure to ensure that no HDD data is lost.

16 AC power socket

17 Parallel connector

18 USB connector (type A)

19 Test switch

20 Network connection

21 Status LEDs

22 USB connection (type B)

23 Duplex unit

24. Rear, face up stacker

This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the MFP is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 53-lb. US Bond ( 200 g/m² media. Holds up to 100 sheets of 20-lb. US Bond (75 g/m² paper.

25. Line connection

Socket for connecting the fax machine to the telephone line.

Tel connection

Socket for connecting a telephone handset (if required).

MFP overview > 9

Control Panel

REF. DESCRIPTION

1. Touch screen display

Enables you to make selections associated with the copying, faxing and scanning functions by touching the screen to press selected buttons.

Caution! Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen as this may damage the display.

2. Contrast Dial

Allows you to adjust the screen contrast as required.

54 6 7

121314 11 10

3. Main function buttons

COPY: Pressing this button selects copy mode on the touch screen. This allows you to

control the copying process whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the copies are automatically printed in the printer unit.

FAX: Pressing this button selects fax send mode on the touch screen. This allows you to control the process whereby a document is scanned and then the scanned data is sent as a fax.

SCAN: Pressing this button gives access to several send modes on the touch screen. These allow you to select and control the process whereby a document is scanned and the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode on the touch screen. This allows you to select and print out a stored job or an encrypted print job. It also allows you to print out a job list of all recent prints, or switch the machine to an “offline” state.

4. RESET button

Pressing this button returns all settings of a selected function to their default values, but does not stop any jobs that are already in progress.

5. Voice Guidance button

Pressing this button when it is flashing,the machine sounds a voice guidance4 for operating procedure.

6. Keypad

Use the numeric buttons to enter, for example, number of copies or a fax number. The * and # buttons are used to navigate menus in touch-tone systems such as voice mail (if you have a telephone handset connected), or in vertical service codes.

MFP overview > 10

REF. DESCRIPTION

7. STOP/START buttons

STOP: Pressing this button stops the copying or scanning process.

START:

> MONO - Starts the copying, faxing or scanning process in black & white. > COLOR - Starts the copying or scanning process in color.

If the LED above the button is not lit, that function is not available, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).

54 6 7

121314 11 10

8. INTERRUPT: Pressing this button switches the interrupt mode on or off. Its LED is lit when interrupt mode is on. If a long print job is in progress and you need to make a copy, use this button to initiate the interrupt mode. Once your copy job is complete, press the interrupt button again to resume the original print job.

Note: You can interrupt a print job or printing a report. You cannot interrupt a copy job or printing a fax.

9. FAX JOB VIEW/CANCEL: Pressing this button allows you to view the list of fax transmissions, and cancel any that are no longer required. It also gives you the option to view history. Refer to “Fax Job View/Cancel” on page 92.

10. POWER SAVE: Pressing this button switches the power save mode on or off. Its LED is lit when power save mode is on. If the machine has gone into power save mode as indicated by the touch screen being black and the LED being illuminated, you can return to normal mode by pressing the POWER SAVE button.

11. JOB PROGRAMS: Pressing this button allows you to program short-cuts to use for your most common operations. For example a fax number you send to every day can be programmed in. Once programmed, you can perform that operation at the touch of a button. Refer to “Job Programs” on page 112.

12. REPORTS: Pressing this button gives access to several report options on the touch screen, including the configuration report and information report. Refer to “Reports and Listings” on page 114.

13. SETUP: Pressing this button gives access to several setup options on the touch screen, including the administrator menu, profile options and address books settings.

14. Indicator lights

ALARM: Illuminates when operator attention is required, e.g., after a paper jam has occurred.

COMM.: Illuminates to show that the MFP is currently sending a facsimile.

MEMORY RECEIVE: Illuminates to show that a fax communication has been stored in

the MFP memory.

MFP overview > 11

Changing the Display Language

The default language used by your MFP for display messages and for report printing is

English

. If required, this can be changed using the Panel Downloader utility.

NOTE The selected language will be applied to the display language and report

printing, however, voice guidance is available in English.

1. To ensure your product contains the latest firmware updates, it is recommended that you download the language files from this utility during setup.

MFP overview > 12

Getting started

Releasing the Scanner Locks

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Using the key (1) provided, turn the scanner lock to the UNLOCKED position.

2. Repeat step 1 for the second scanner lock.

3. Place the key (1) on the hook at the rear of the scanner for safe keeping.

4. Fit plugs (2) in the scanner lock locations as shown.

Getting started > 13

5. Switch the unit on and turn the mirror carriage mode off:

(a) After warming up, “Mirror Carriage mode” screen appears. Touch Unlock on the

display screen.

(b) When prompted. touch Yes to release the mirror carriage.

Power Save Mode

If you do not use the unit for a while, the machine will enter the power save mode to control the power consumption of the device. To cancel or initiate the power save mode, press the

Power Save button on the control panel.

Switching Off

CAUTION!

Do not turn off the power switch suddenly as this may damage your unit. Always follow the correct procedure to ensure that no HDD data is lost.

1. Press the Setup button on the control panel.

2. Press the ShutDown button.

3. Press Yes to continue.

4. At the prompt, turn the power switch OFF.

Getting started > 14

Installing Drivers and Utilities

Your machine is supplied with the following drivers:

• TWAIN driver (only use when connecting to the unit via USB)

• Printer driver: PCL5c, PCL 6, PostScript3

•Fax driver

NOTE Mac OS X uses the PostScript3 driver only.

The PCL6 driver is not included on the CD, and available on the Muratec website.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

TWAIN and Printer Drivers

The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your PC via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the unit's front panel. The TWAIN driver only works via USB connections to a Windows PC. This means it's not possible to control the scanner from a Mac or over a network.

There are two different ways of installing the TWAIN and printer drivers:

1. Not plugging the MFP in yet, but running the driver installer program from the CD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, the installation is complete. See your Setup Guide for more information.

2. Plugging the MFP in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

Fax Driver

The fax driver allows you to send faxes directly from your computer without printing the document first. With the fax driver you are sending the fax data from your computer to the unit, and then the unit automatically sends the document.

Installing the Fax Driver

This is installed as part of the driver installer wizard.

Getting started > 15

Configuration Tool

Installation of the Configuration tool is optional and can be found on the Driver/Utilities CD under the Utilities folder. Follow the on-screen instructions to complete the Configuration tool installation.

The Configuration tool can discover devices over USB or network connections. This only detects MFX-C3400 devices.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

The Configuration tool allows you to set up and manage your unit. Refer to “Preconfiguration Information” on page 23 for detailed instructions.

NOTE Network settings, such as LDAP configuration, cannot be saved to the unit from the Configuration Tool. For such settings, use the unit control panel or web page.

Getting started > 16

Actkey Utility

NOTE The Actkey utility only works via USB connections.

The Actkey utility enables the unit to receive one key touch commands from a locally connected Windows computer.

Installation of the Actkey utility is optional. It can be found on the Driver/Utilities CD under the Utilities folder.

Information on using the Actkey utility can be found in “Scan to Local PC” on page 103.

Setting up the Actkey Utility

1. Install the Actkey utility from the CD:

Set-up will place an “Actkey” icon on your desktop.

2. Double-click this icon to open the Actkey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Actkey console.

Getting started > 17

Paper Recommendations

Your unit will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 20 to 24 lb. US Bond (75 to 90 g/m²) paper designed for use in copiers and laser printers. Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of unit. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Cassette Trays

SIZE DIMENSIONS WEIGHT

Letter 8.5 x 11 inches Light

Legal 13in. 8.5 x 13 inches

Legal 13.5in. 8.5 x 13.5 inches

Legal 14in. 8.5 x 14 inches

Tabloid 11 x 17 inches

Executive 7.25 x 10.5 inches

A6 (MP Tray only) 105 x 148 mm

A5 148 x 210 mm

B5 (MP Tray only) 182 x 257 mm

A4 210 x 297 mm

B4 (MP Tray only) 257 x 364 mm

A3 420 x 297 mm

17-22 lb. US Bond 64-82 g/m²

Medium

24-28 lb. US Bond

83-105 g/m²

Heavy

29-32 lb. US Bond

106-128 g/m²

Ultra Heavy

35-53 lb. US Bond

129-200 g/m²

Note:

Tray 1 supports up to 32 lb. US Bond (120 g/m²).

> 47 lb. US Bond (176 g/ m²) - MP Tray only.

If you have identical paper stock loaded in another tray (2nd/3rd tray if you have one, or the multi purpose tray) you can have the unit switch to another tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Paper Setup menu (See “Paper Setup” on page 32).

If fitted, tray 2 (or 3) may be removed and replenished while the machine is being fed from tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2 (or 3) because parts of tray 1 are used to guide paper fed from tray 2 (or 3).

Multi Purpose Tray

The multi purpose tray can handle the same media sizes as the cassette trays but in weights up to 53 lb. US Bond (200 g/m²) [Ultra heavy]. For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the unit is almost straight.

Getting started > 18

The multi purpose tray can feed paper widths as small as 3.9 inches (100 mm) and lengths up to 47.25 inches (1200 mm) for banner printing.

For paper lengths exceeding 17 inches (431.8 mm) use paper stock up to 34 lb. US Bond (128 g/m² ) and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to envelopers or 50 sheets of transparencies can be loaded at one time, subject to a maximum stacking depth of about 3/8” (10 mm).

Watermarked, headed paper or transparencies should be loaded print side up and top edge into the unit. Do not use the duplex (two-sided printing) function.

Face Down Stacker

The face down stacker of the MFP can hold up to 250 sheets of 20-;b/ US Bond (75 g/m²) standard paper and can handle paper stocks up to 47-lb. US Bond (128 g/m²). Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

Face Up Stacker

The face up stacker at the rear of the unit should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 20-lb/ US Bond (75 g/m²) standard paper, and can handle stocks up to 53-Lb. US Bond (200 g/m²).

Always use this stacker and the multi purpose feeder for paper stocks heavier than 47-lb. US Bond (176 g/m²).

Duplex Unit

The duplex unit provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 17 to 28-lb. US Bond (64-105 g/m²).

Getting started > 19

Loading Paper

Letter

LEF

Cassette Trays

1. Remove the paper tray from the unit.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load paper long edge feed (LEF) (for letterhead paper load face down with top edge towards the right of the unit) (1) up to mark (a).

4. Adjust the rear stopper and paper guides (2) to the size of paper being used.

NOTE For A6 paper, remove the rear stopper and re-install in the A6 position.

Getting started > 20

CAUTION!

IMPORTANT: Set paper size dial (3) to the size and orientation of paper being used, and set the media type, if necessary.

To prevent paper jams:

• Do not leave space between the paper and the guides and rear stopper.

• Do not overfill the paper tray. Capacity depends on the type of paper stock.

• Do not load damaged paper.

• Do not load paper of different sizes or types at the same time.

• Close the paper tray gently.

• Do not pull the paper tray out during printing (except as described below for the

2nd tray).

NOTES

• If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd tray, do not pull out the 1st tray. This will cause a paper jam.

• For face down printing, make sure the face up (rear) stacker is closed (the paper exits from the top of the unit). Stacking capacity is approximately 250 sheets, depending on paper weight.

• For face up printing, make sure the face up (rear) stacker is open and the paper support is extended fully. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

• Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 21

Multi Purpose Tray

1. Open the multi purpose tray.

2. Fold out the paper supports (1).

3. Press gently down on the paper platform (2) to ensure it is latched down.

4. Load the paper and adjust the paper guides (3) to the size of paper being used.

• For single-sided printing on letterhead paper load the paper into the multi purpose tray with pre-printed side up and top edge into the unit.

• For two-sided (duplex) printing on letterhead paper, load the paper with pre-printed side down and the top edge away from the unit.

• Envelopes should be loaded face up with top edge to the left and short edge into the unit. Do not select duplex printing on envelopes.

• Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum stacking depth is ablut 3/8” (10 mm).

5. Press the tray latch button (4) inwards to release the paper platform, so that the paper is lifted and gripped in place.

6. Set the correct paper size for the multi purpose tray in the Paper Setup menu. See “Paper Setup” on page 32.

Getting started > 22

Configuring Your Machine

Minimum Configuration Requirements

To make the best of this unit, the following configuration is required:

To send faxes:

A PSTN telephone line connection. Setup the dialing method. (See “User Install” on page 59.)

To send e-mails:

•TCP/IP network.

• A SMTP and an optional POP3 server.

To file document(s) via intranet

• FTP, HTTP, or CIFS Protocol environment.

• Windows 2000, Windows XP, Windows Vista, Mac OS X, HTTP or FTP server.

Pre-configuration Information

General

Ensure that you have the relevant permission/PIN numbers before commencing.

The factory set passwords/PIN are:

Administrator aaaaaa

PIN 000000

Network (webpage) user: admin

password: aaaaaa

NOTE The administrator password and PIN should be changed and maintained by the system administrator.

Fax Set Up

Your unit has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

•Time zone

• Date and time

See “Initial Set Up” on page 66 for details.

NOTE If you ran the driver installer program from the CD-ROM you may have already set the time zone, date and time via the Panel Downloader utility.

Configuring Your Machine > 23

Network Set Up

The unit must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the unit on the network, the following network parameters have to be set.

1. IP Address Set:

2. IP Address: . . .

3. Subnet mask:. . .

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Explanation:

1. IP Address Set:

Choose Auto to obtain IP/subnet/gateway addresses automatically from a DHCP server. After changing the setting from Manual to Auto, the unit will automatically reboot the network card.

2. IP Address:

The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP:

The gateway IP address assigned by your network administrator.

5. SMTP Server:

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

The IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.

NOTE You must also set up the “Define from” details to allow e-mail sending.

Configuring Your Machine > 24

NOTES

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host

can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the unit.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host

connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol

used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names

instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores

and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

Internet Communication Features

Scan to e-mail

The unit allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or XPS file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this unit it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Scan to Network PC

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The unit allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or XPS file format.

CIFS is the sharing system for Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

The following settings or destinations must be defined by the system administrator before the unit can be used to distribute any scanned document(s) on the network.

• Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

• Filing destinations: Defines the protocols and destinations to send your scanned document to FTP servers, web, or any personal computers on the network.

Configuring Your Machine > 25

For more information on filing protocols refer to “Explanation of Filing Protocols” on page 63.

NOTES

1. If the system administrator has chosen DHCP, then the IP address of TCP/

IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the unit for the first time, it is recommended that the

Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

Voice Guidance

Voice guidance uses “audible messages” to explain functions or the operation method.

Voice Guidance Button

• The Voice Guidance button will flash when voice guidance can be given and during

an audio message. Voice guidance can be stopped by pressing the Voice Guidance button again during the message.

Above icon is shown on the page including the screens which flashes the “Voice Guidance” key.

Voice Guidance Sample Display

• When you press the Voice Guidance Key when it is not flashing, a voice

guidance example will be displayed.

• Pressing Cleaning guidance shows the demonstration of scanner clean gui

dance.

Configuring Your Machine > 26

• Pressing Paper Jam Sample shows the demonstration of how to solving paper

jams.

Voice Guidance Items

• Operation guidance

This explains functions, the registration/setting method and paper jam clearing method.

• Error Reset guidance

NOTE Voice guidance is given only for a part of functions and paper jam.

When there is a problem with the machine, like a paper jam, th eguidance is given on how to clear and reset the problem.

• Notification guidance

The machine status is guided by the voice, for example, “Copy Ready” when the document is inserted.

• Complete beep

NOTE The “Error reset guidance” and “Notification guidance” automatically start depending on the machine status regardless of the status of the Voice Guidance button. is given only for a part of functions and paper jam.

This sound is given when copying has been completed, a fax transmission/reception is completed and when the received document printing is completed.

Set “Voice” for each completion sound at the complete beep in the sound settings. (See the “OPCompleteSound” setting on page XX.)

Configuring Your Machine > 27

Situation when Voice Guidance is given

VOICE GUIDANCE ITEM SITUATIONS

Setting E-mail address

Setting Profile

Clearing paper jam

Clearing document jam

Canceling the fax

Explaining a selected function among the advanced copy functions

Explaining a part selected function among the advanced fax functions

Selecting each scan to function

Explaining a part selected function among the advanced scan functions

Cleaning the scanner

hWecnadiug teser rorrE en a paper jam occurs

laid-deeps gnitteSecnadiug noitarepO

The <STOP> key is pressed to cancel the fax

Paper runs out.

When a document jam occurs

Notification guidance The document is inserted in the ADF

In fax transmission or E-mail sending, the <Verify> button is press to confirm the transmision location

Copying completesOP. Complete Sound (page 58)

Fax transmission completes

Fax reception completes

Received fax prints completes

E-mail send completes

Report print completes

PC print completes

Flatbed scan completes

Configuring Your Machine > 28

Voice Guidance Settings

The volume and operation guidance mode can be set.

1. Press SETUP button on the control panel.

2. Press Admin Setup.

3. Enter an administrator’s password and press the Enter.

4. Press Management.

5. Press Guidance.

6. Select an item you want to set.

FUNCTION OPTION DESCRIPTION

OP. Guidance Mode

OP. Guidance Volume

Error Guidance Volume

Notification Volume

Auto

Manual

Low

Middle

High Full

OFF Low

Middle

High Full

OFF Low

Middle

High Full

Set the operation guidance mode. Auto: Voice guidance automatically starts whenever available. Manual: When the voice guidance is available, press the

flashing Voice Guidance key to start the voice guidance. After that, the voice guidance continues during a series of operations.

Set the operation guidance volume.

Set the error reset guidance volume. When this is set to OFF, error reset guidance will not be given.

Set the notificationguidance volume. When this is set to OFF, the notification will not be given.

Configuring Your Machine > 29

Configuration

There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your unit:

1. From the unit's web page.

2. From the unit’s Configuration Tool utility.

3. From the unit control panel.

For illustration purposes only, the configuration options shown are as accessed via the control panel.

...from the Web Page

Type the IP address of the unit in the URL field of your browser and then press Enter. The unit web page displays. For example: http://192.168.1.94.

NOTE The Administrative Settings are blocked by a password. Refer to “Preconfiguration Information” on page 23.

...from the Configuration Tool Utility

If you have not already done so, install the unit Configuration Tool.

NOTE The Administrative Settings are blocked by a password. Refer to “Preconfiguration Information” on page 23.

...from the Control Panel

Press the SETUP button on the control panel.

NOTE The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 23.

Configuring Your Machine > 30

Address Book

FEATURE OPTION DESCRIPTION

E-mail Address Register/Edit Use the QWERTY keyboard to enter and assign an e-mail

address to the list. Note: max. 500 address entries.

Delete Select an e-mail address to delete from the list.

Delete and Sort Select an e-mail address to delete from the list.

Note: Listing numbers will shift up to remove/replace the deleted listing.

Insert Select the speed-dial number in which the new e-maiol address

is to be inserted. Note: Inserting will change the listing number.

Group Select group number to edit.

Note: max. 32 groups.

Speed Dial Register/Edit Use the on-screen keyboard to enter and assign a speed dial

number to the list. Note: max. 500 speed dial entries.

Delete Select a speed dial number to delete from the list.

Delete and Sort Select a speed dial number to delete from the list.

Note: Listing numbers will shift up to replace deleted listing.

Insert Select the speed-dial number in which the new fax number is to

be inserted. Note: Inserting will change the listing number.

Group Select group number to edit.

Note: max. 32 groups.

Configuring Your Machine > 31

Paper Setup

NOTE Within the Media Type menu, do not use the Recycled setting. If you are loading recycled media choose the Plain setting.

FEATURE OPTION DESCRIPTION

Tray n (where n identifies the tray)

Paper Size Cassette Size, Custom Sets paper in Tray n. Custom Tray 1:

Width: 4.1~8.5~11.7 inches Length: 5.8~11~17 inches

Tray 2 and 3:

Width: 5.8~8.5~11.7 inches Length: 7.2~11~17 inches

Media Type Tray 1:

Plain, Letter Head, Bond, Recycled, Rough, Glossy

Tray 2 and 3:

Plain, Letter Head, Bond, Recycled, CardStock, Rough, Glossy

Media Weight Tray 1:

Light, Medium, Heavy

Tray 2 and 3:

Light, Medium, Heavy, Ultra Heavy

Enter paper width and length. Note: Only available if Paper Size is

set to Custom.

Select the type of media loaded in this tray. This will help the unit to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: Do not use the Recycled setting. If you are loading recycled media choose the Plain setting.

Note: Copying and fax reception will only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type.

Adjusts the unit for the weight of paper stock loaded in this tray.

MP Tray Paper Size A3, A4, A4LEF, A5, A6, B4, B5,

B5LEF, Legal 14, Legal 13.5, Legal 13, Tabloid, Letter, LetterLEF, Executive, Custom, COM-10, DL, C5, C4, Index Card

Custom Width: 2.5~8.5~11.7 inches

Length: 4.1~11~47.2 inches

Media Type Plain, Letter Head, OHP, Labels,

Bond, Recycled, Card Stock, Rough, Glossy

Media Weight Light, Medium, Heavy, Ultra

Heavy

Configuring Your Machine > 32

Select the size of paper to be fed from the multi purpose tray.

Enter paper width and length. Note that media of up to 47.2 inches

in length can be fed from the multi purpose tray for banner printing.

Select the type of media to be fed from the multi purpose tray so that the unit can adjust its internal parameters to better accommodate the selected type of media.

Note: Do not use the Recycled setting. If you are loading recycled media choose the Plain setting.

Select the media weight to be fed from the multi purpose tray.

FEATURE OPTION DESCRIPTION

Select Tray Fax Tray 1, 2 and 3:

OFF, ON(*), ON

MPTray:

OFF, ON(*), ON

Copy Tray 1:

OFF, ON(*), ON

Tray 2 and 3:

OFF, ON(*), ON MPTray:

OFF, ON(*), ON

Fax: Set tray for received Fax. Tray usage, priority given to trays set

to ON(*), then ON. If tray is set to OFF, it will not be used.

Fax printing will only occur when the selected tray is defined as containing PLAIN media type.

Copy: Set tray for copy jobs. If Tray Selection is set to “Auto”:

Tray usage, priority given to trays set to ON, then ON(*). If tray is set to OFF, it will not be used.

Copying will only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type.

Store Doc Settings

FEATURE OPTION DESCRIPTION

Store Bulletin Box Doc. Select Bulletin Box Doc.

Up to 20 F-code boxes can be registered. Up to 30 documents can be stored in one box.

Delete Bulletin Box Doc. Select Bulletin Box Doc. to delete.

Print F-Code Doc. Select document from list, or select option to print all

Reserved TX Doc.

documents stored.

Configuring Your Machine > 33

Profile

FEATURE OPTION DESCRIPTION

ProfileName User defined Select profile number to register/edit.

Use the on-screen keyboard to enter the required profile name.

Protocol CIFS, FTP, HTTP Select required protocol.

Note: If CIFS is selected, Encode Communication defaults to None.

Target URL User defined Use the on-screen keyboard to enter

the required target URL.

Port No. 00001 ~ 00445 ~ 65535 Use the arrow keys to select the

desired port number. Note: port number is updated

automatically when the protocol type is selected.

PASV Mode OFF, ON Only available when using FTP

protocol.

User Name User defined Use the on-screen keyboard to enter

the required user name.

Password User defined Use the on-screen keyboard to enter

Encode communication

File Name User defined Use the on-screen keyboard to enter

FTP: None, Implicit, Explicit HTTP: None, HTTPS, STARTTLS

the required password.

Not available when using CIFS protocol.

an appropriate file name.

Configuring Your Machine > 34

FEATURE OPTION DESCRIPTION

Doc. Type Doc. Type:

Text, Text&Photo, Photo

Removal for Background & Show-Through (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Resolution 75dpi, 100dpi, 150dpi, 200dpi,

300dpi, 400dpi, 600dpi

Scan Size Auto, A3, B4, A4, A4 (SEF), B5,

B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Grayscale OFF, ON Select ON to print in grayscale or

Allows you to specify the type of images on the document.

Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and color.

Lighter: Reduce hue and color.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

Allows you to select the scan size.

black-and-white.

FileFormat Color:

PDF, TIFF, JPEG, XPS Mono (Grayscale):

PDF, TIFF, JPEG, XPS Mono (Binary):

PDF, TIFF

Select the appropriate file format.

Configuring Your Machine > 35

FEATURE OPTION DESCRIPTION

Compression Rate

Edge Erase OFF, ON Adjust the width settings using the

Erase Center OFF, ON Adjust the width settings using the

Contrast -3, -2, -1, 0, +1, +2, +3 Adjust contrast setting.

Hue [R] -3, -2, -1, 0, +1, +2, +3 [G] Adjust R/G balance settings.

Saturation [Low] -3, -2, -1, 0, +1, +2, +3

RGB [R] -3, -2,

Color: High, Medium, Low

Mono (Grayscale): High, Medium, Low

Mono (Binary): High (G4), Medium (G3), Raw

[High]

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Select the appropriate compression level. Remember the higher the compression the bigger the file size!

arrow buttons. Input range: 05-50 mm

arrow buttons. Input range: 01-50 mm

High: Enhance brightness Low: Reduce brightness

[G]: Enhance green [R]: Enhance red

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings.

Delete Yes, No Select profile number to delete.

Press Yes to confirm or No to cancel.

View Information

FEATURE DESCRIPTION

Print Count Displays the print count from all available trays.

Displays the number of color and mono A4/letter impressions.

Scan Displays the number of pages scanned from the flatbed and ADF.

Supplies Status Displays consumable status information.

System Displays system information:

1. Serial No.

2. Asset No.

3. Lot No.

4. CU Version

5. PU Version

6. SIP Version

7. Scanner Version

8. Total Memory

9. Flash Memory

Configuring Your Machine > 36

FEATURE DESCRIPTION

Network Displays network information:

1. IPv4 address

2. Subnet Mask

3. Gateway Address

4. MAC Address

5. NIC Program Version

6. IPv6 address (Local)

7. IPv6 address (Global)

NOTE

1. Appears only when the “TCP/IP” setting is “Enabled” and the “IP Version” is “IPv4”.

2. Appears only when the “TCP/IP” setting is “Enabled” and the “IP Version” is

“IPv4+IPv6”.

Configuring Your Machine > 37

Admin Setup

NOTE The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 23.

FEATURE OPTION DESCRIPTION

Copy Setup Default

Settings

Doc. Type Doc. Type:

Text, Text&Photo, Photo, Extra Fine

Removal for Background & Show-Through (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Zoom Auto, 100% Specify zoom option.

Sort OFF, ON Specify how to output multiple-

Margin OFF, ON Adjust the top and left margin

Allows you to specify the type of images on the document.

Allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and color.

Lighter: Reduce hue and color.

page/multiple-copy jobs.

settings using the arrow buttons. Front & Back input range:

-25~0~+25 mm

Configuring Your Machine > 38

FEATURE OPTION DESCRIPTION

Copy Setup (cont.)

Default Settings (cont.)

EdgeErase OFF, ON Adjust the width settings using the

EraseCentr OFF, ON Adjust the width settings using the

DuplexCopy Copy Method:

OFF, 1->2 sides, 2->2 sides, 2->1 side

Doc. Direction: Binding

Right&Left, Top

Mixed Size OFF, ON Allows you to load originals of

Scan Size Auto, A3, B4, A4,

A4 (SEF), B5, B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

arrow buttons. Input range: 05-50 mm

arrow buttons. Input range: 01-50 mm

Allows you to define simplex or duplex and the binding orientation.

same width but different length in the ADF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

Allows you to select the scan size.

Cont. Scan OFF, ON Allows you to continue scanning

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

Contrast -3, -2, -1, 0, +1, +2, +3Adjust contrast setting.

High: Enhance brightness Low: Reduce brightness

Configuring Your Machine > 39

FEATURE OPTION DESCRIPTION

Copy Setup (cont.)

Fax Setup Default

Default Settings (cont.)

Settings

Hue [R] -3, -2, -1, 0, +1,

+2, +3 [G]

Saturation [Low] -3, -2, -1, 0,

+1, +2, +3 [High]

RGB [R] -3, -2,

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Doc. Type Normal, Fine,

Ext-Fine, Photo, Background

Density Lightest, Lighter,

Normal, Darker, Darkest

Scan Size Auto, A3, B4, A4, A4

(SEF), B5 (SEF), A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings.

Allows you to specify the type of images on the document.

Adjust density Darkest: Enhance image

sharpness and color. Lightest: Reduce hue and color.

Allows you to select the scan size.

Cont. Scan OFF, ON Allows you to continue scanning

TTI OFF, ON ON adds the transmit terminal

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

identification (TTI) to the header of the transmitted fax.

Configuring Your Machine > 40

FEATURE OPTION DESCRIPTION

Fax Setup (cont.)

Default Settings (cont/)

F-Code Box Register/Edit Secure Box Secure Box: received data cannot

MCF Report OFF, ON If enabled, the result of the

transmission will be printed out each time.

Memory Tx OFF, ON This sets the transmission mode to

memory Tx (ON) or real-time Tx (OFF).

be printed without entering ID code (for secret documents).

Use the numeric keypad to enter the sub-address and ID code (note enter a four-digit ID code).

You can also enter a Box Name, Password and specify the hold time for your secure box.

Bulletin Box Bulletin Box: Enable to transmit/

receive documents to/from Bulletin.

You can also enter a Box Name, Password, enable Rx Protect, Auto Print, OverWrite, Erase Tx Doc and specify a four-digit ID code.

Delete Select the box number to delete

and press Yes to confirm deletion. If you are deleting a secure box

entry, enter the four-digit ID code and press Yes to confirm deletion.

Security function

Auto Print Journal Report

Other Settings

ID check Tx OFF, ON Check and match the last four

digits of the destination fax numbers with those registered in the target. If ON, the unit will send only when they match.

Check broadcast dest.

Confirm Dial OFF, ON When ON, you will be asked to re-

Setting OFF, ON Enable/disable auto print journal

Print time OFF, ON When ON, enter the time using

Redial Tries 00~02~14 Times Set the number of redial attempts.

Redial Interval 0~1~5 Min Set the time between redial

OFF, ON Fax number confirmation screen

displays before sending the fax.

enter the destination fax number. The fax will only be sent when the two numbers match.

report.

the arrow keys or keypad. The journal report will be printed

at the specified time every day.

attempts.

Configuring Your Machine > 41

FEATURE OPTION DESCRIPTION

Fax Setup (cont.)

Other Settings (cont.)

Block Junk Fax Setting:

Ring Response 00~02~10 Times Enter the number of rings required

Dialing Pause Duration

High Resolution 400dpi, 600pdi Select the resolution.

OFF, Mode1, Mode2, Mode3

Delete Select a number

00~02~10 Second Enter the pause duration required.

Can prevent unnecessary fax reception.

Mode1: Reject fax from a number not registered in the Address Book.

Mode2: Reject fax from a number registered in the Reject List.

Mode3: Reject fax from a number not registered in the Address Book or registered in the Reject List.

a number in the Reject list. Note: enter the last four digits of

the fax number. Note: only available if Mode2 or

Mode3 Setting selected. Note: max. 50 entries.

from the listing

and delete.

before receiving an incoming fax.

Rx Reduc. Rate Auto, 100% Select the Rx reduction rate.

Reduc. Margin 00~24~85 mm Select the reduction margin.

Rotate Tx OFF, ON Enable/disable fax image rotation.

Condition: only available when A4 LEF or Letter LEF selected.

ECM Mode OFF, ON Error correction mode (ECM)

PreFix User defined Enter the require dialing prefix (if

Received Time Stamp

Print Check message

OFF, ON Set to ON if you want the time

OFF, ON If enabled, when a transmission

automatically detects and corrects e

rrors in the fax transmission process that are sometimes caused by telephone line noise.

you are connected via a PBX then you need to enter a prefix to obtain an outside line connection).

Note: max. 40 digits.

stamp printed on incoming faxes.

error occurs the error content is reported.

Configuring Your Machine > 42

FEATURE OPTION DESCRIPTION

Scanner Setup

Default Settings

Doc. Type Doc. Type:

Text, Text&Photo, Photo

Removal for Background & Show-Through (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Resolution 75dpi, 100dpi,

150dpi, 200dpi, 300dpi, 400dpi, 600dpi

Scan Size Auto, A3, B4,

A4(LEF), A4, B5(LEF), B5, A5(LEF), A5, Letter(LEF), Letter, Tabloid, Legal 14, H.LTR

Allows you to specify the type of images on the document.

Allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and color.

Lighter: Reduce hue and color.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

Allows you to select the paper size to match the document size.

Cont. Scan OFF, ON Allows you to continue scanning

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

Direction Left Edge, Top Edge Specify the orientation of the

leading edge of the document in the ADF or on the document glass.

Grayscale OFF, ON Select ON to print in grayscale.

Configuring Your Machine > 43

FEATURE OPTION DESCRIPTION

Scanner Setup

(cont.)

Default Settings

(cont.)

FileFormat Color:

PDF, TIFF, JPEG, XPS Mono (Grayscale):

PDF, TIFF, JPEG, XPS Mono (Binary):

PDF, TIFF

ComprsRt Color:

High, Medium, Low Mono (Grayscale):

High, Medium, Low Mono (Binary):

High (G4), Medium (G3), Raw

EdgeErase OFF, ON Adjust the width settings using the

EraseCentr OFF, ON Adjust the width settings using the

Contrast -3, -2, -1, 0, +1, +2, +3Adjust contrast setting.

Hue [R] -3, -2, -1, 0, +1,

+2, +3 [G]

Select the appropriate file format.

Select the appropriate compression level. Remember the higher the compression the bigger the file size!

arrow buttons. Input range: 05-50 mm

arrow buttons. Input range: 01-50 mm

High: Enhance brightness Low: Reduce brightness

Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red

Saturation [Low] -3, -2, -1, 0,

+1, +2, +3 [High]

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

Configuring Your Machine > 44

FEATURE OPTION DESCRIPTION

Scanner Setup

(cont.)

Default Settings

(cont.)

E-mail Setup

RGB [R] -3, -2,

File Name User defined Use the on-screen keyboard to

Template Edit Subject Enter standard e-mail subject text.

From/Reply To From Enter the e-mail sender address.

Check broadcast dest.

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Edit Body Enter standard e-mail body text.

Reply to Enter the e-mail reply address (for

OFF, ON If enabled, an e-mail address

Adjust RGB contrast settings.

enter a file name. Max. 64 characters.

Max. 80 characters. You can create up to 5 different e-

mail templates

Max. 256 characters. You can create up to 5 different e-

mail templates

Max. 80 characters.

error notification).

confirmation screen displays before sending the e-mail.

USB Memory Setup

File Name User defined Use the on-screen keyboard to

enter a file name. Max. 64 characters. #n: Assigns a consecutive number

as the filename. #d: Assigns a create date & time

(YYMMDDHHMMSS format) as the name.

Configuring Your Machine > 45

FEATURE OPTION DESCRIPTION

Print Setup Print Menu Tray

Configuration

Print Setup Copies:

Paper Feed: Tray 1, Tray 2 ,

Tray 3, MPTray

Auto Tray Switch: OFF, ON

Tray Sequence: Down, Up, Paper

Feed Tray

MP Tray Usage: When Mismatch, Do

Not Use

Media Check: Disable, Enable

001 - 999 copies

Duplex: ON, OFF

Specifies a feed tray (Tray 2 & Tray 3 will be displayed when they are installed.).

Sets the automatic tray switch function.

Specifies selection order priority for automatic tray selection/ automatic tray switch.

When Mismatch: If a paper size or type in a tray is not matched to that of the print data, use paper from this tray instead of the specified tray.

Do Not Use: Makes the MP tray unavailable in auto tray selection/ switching.

Determines whether the machine checks the size of the media loaded matches that required for the document sent to print.

Enter the number of copies of a document to be printed from 1 to

999.

Switches the duplex (2 function OFF

/ON.

sided)

Binding: Long Edge, Short

Edge

Resolution: 600dpi,

600x1200dpi, 600dpi M-LEVEL

Toner Save Mode: OFF, ON

Sets the default binding to LEF or SEF.

Only available when Duplex is ON.

Sets the default resolution for printing (dots per inch). 600x1200dpi uses more memory and requires more time to process, but prints at a higher quality.

Reduces the amount of toner used for imaging. Toner saving gives lighter prints but is more economical.

Configuring Your Machine > 46

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Print Setup (cont.)

Mono-Print Speed: Auto Speed, Mono

33PPM, Mixed Speed, Color Speed

Auto Speed: If the first page of a print job is black and white, the machine runs at 30ppm (pages per minute). When a color page is detected the machine slows down to 26ppm for the rest of the job.

Mono 33PPM: This setting operates in the same way as auto speed, except that the machine runs at 33ppm until a color page is detected. To achieve this speed the machine requires an additional 10-20 seconds to warm up and 3060 seconds to cool switching to 26ppm for color pages. This setting is therefore most appropriate when the majority of print jobs are entirely black and white.

Mixed Speed: The machine automatically switches between 26ppm for each color page and 30ppm for each black and white page. When black and white pages are printed, the 3 color drums are automatically lifted to maximize their working life. This operation imposes a delay each time the machine switches between color and black and white printing. However, the 30-60 second cool down delay described for Mono 30ppm is avoi mono speed to 26ppm. This setting may be preferred for mostly black and white printing with some color pages, or where most print jobs are entirely color or entirely black and white.

Color Speed: The machine runs at 26ppm for all print jobs. This setting is most appropriate when the majority of print jobs are in color.

down when

ded by limiting the

Orientation: Portrait, Landscape

Lines per Page: 005~060~128 Row

Edit Size: Cassette Size, A3,

A4, A4LEF, A5, A6, B4, B5, B5LEF, Legal 14, Legal 13.5, Legal 13, Letter, LetterLEF, Executive, Custom,

Configuring Your Machine > 47

COM-10, DL, C5, C4 Tabloid, Index Card

Selects default page orientation between portrait (tall) and landscape (wide). - (PCL, IBMPPR & EPSON FX only)

Sets the number of lines of text per page when raw text is received from systems other than Windows. The def and for Letter is 60. - (PCL only)

Sets the size of the printable page area to match the size of the paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes, refer to “Paper Recommendations” on page 18.

ault for A4 portrait is 64,

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Print Setup (cont.)

Printer Adjust Manual Timeout:

Width:

2.5~8.5~11.7 inches

Length:

4.1~11~47.2 inches

Disable, 30 seconds,

60 seconds

Wait Timeout: Disable, 5, 10, 20,

30, 40 seconds, 50, 60, 90, 120, 150, 180, 210, 240, 270, 300 seconds

Low Toner: Stop, Continue

Jam Recovery: Disable, Enable

Selects the width of the paper defined by the “Custom” settings.

Selects the length of the paper defined by the “Custom” settings.

Note that media of up to 1200 mm in length can be fed from the multi purpose tray for banner printing.

Specifies how many seconds the machine will wait for paper to be fed before cancelling the job.

Specifies how many seconds the machine will wait when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Specifies whether the machine should continue printing even after a low toner condition is detected.

Specifies whether the machine should perform jam recovery after a paper jam occurred. If enabled, the unit will attempt to re-print any pages lost due to a paper jam once the jam has been cleared.

Paper Black Setting:

-2, -1, 0, +1, +2

Paper Color Setting:

-2, -1, 0, +1, +2

Trnspr Black Setting:

-2, -1, 0, +1, +2

Trnspr Color Setting:

-2, -1, 0, +1, +2

SMR Setting:

-3, -2, -1, 0, +1, +2, +3

Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Black setting.

Decrease the value if light specks (or streaks) or snow flake like printing results in high density print areas.

Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Color setting.

Decrease the value if light specks (or streaks) or snow flake like printing results in high density print areas.

As for Paper Black Setting above.

As for Paper Color Setting above.

To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency.

Change the setting when print quality is uneven.

Configuring Your Machine > 48

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Color Menu Density Control Manual, Auto If set to Auto, image density will

Printer Adjust (cont.)

Print Position Adjust

Drum Cleaning OFF, ON Set to produce idling of a drum

Hex Dump OFF, ON Prints out the data received from

BG Setting:

-3, -2, -1, 0, +1, +2, +3

Front X Adjust:

-2.00~0~+2.00 mm Front Y Adjust:

-2.00~0~+2.00 mm Back X Adjust:

-2.00~0~+2.00 mm Back Y Adjust:

-2.00~0~+2.00 mm

To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency.

Change the setting when background is dark.

X adjust: Adjusts the position of the whole printing image perpendicular to the direction of paper movement (i.e. horizontally).

Y adjust: Adjusts the position of the whole printing image parallel to the direction of paper movement (i.e. vertically).

before printing in order to reduce horizontal white lines. This shortens image drum life.

the host PC in hexidecimal code.

be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.

Adjust Density Execute Press Yes to execute or No to

cancel. Selecting this will perform the auto

density set up immediately.

Color Tuning/ Print Pattern

Execute Press Yes to execute or No to

cancel. Selecting this item prints the color

tuning pattern to help you adjust the color balance.

Configuring Your Machine > 49

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Color Menu (cont.)

Cyan HIGHLIGHT

Cyan MID-TONE -3, -2, -1, 0, +1, +2,

Cyan DARK -3, -2, -1, 0, +1, +2,

Magenta HIGHLIGHT

Magenta MIDTONE

Magenta DARK -3, -2, -1, 0, +1, +2,

Yellow HIGHLIGHT

Yellow MIDTONE

Yellow DARK -3, -2, -1, 0, +1, +2,

Black HIGHLIGHT

Black MID-TONE -3, -2, -1, 0, +1, +2,

-3, -2, -1, 0, +1, +2, +3Adjusts image density for each

-3, -2, -1, 0, +1, +2, +3

color component (cyan, magenta, yellow and black). Normal setting is 0.

Black DARK -3, -2, -1, 0, +1, +2,

Cyan Darkness -3, -2, -1, 0, +1, +2, +3Adjusts darkness of each color

(cyan, magenta, yellow and

Magenta Darkness

Yellow Darkness -3, -2, -1, 0, +1, +2,

Black Darkness -3, -2, -1, 0, +1, +2,

Adjust Registration

CYAN Reg Fine Adj

MAGENTA Reg Fine Adj

-3, -2, -1, 0, +1, +2, +3

Execute Press Yes to execute or No to

-3, -2, -1, 0, +1, +2, +3Performs fine adjustment of image

-3, -2, -1, 0, +1, +2, +3

black). Normal setting is 0.

cancel. Performs automatic color

registration adjust this is done on power on and when

he top cover is opened and then

t closed. This process accurately aligns the cyan, magenta and yellow images to the black image.

timing in relation to the black image component.

ment. Normally

YELLOW Reg Fine Adj

Ink Simulation OFF, SWOP,

Configuring Your Machine > 50

-3, -2, -1, 0, +1, +2, +3

EUROSCALE, JAPAN

Selects from a range of industry standard color swatches.

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Color Menu (cont.)

Sys Config Menu

UCR Low, Medium, High Selects the limitation of the toner

CMY100% Density

CMYK Conversion

Personality Auto Emulation,

Alarm release Manual, Auto When Manual, non-critical

Disable, Enable When enabled, black areas are

OFF, ON Setting to OFF will simplify the

PCL, IBM PPR, EPSON FX, PS3 Emulation

layer thickness. If paper curl occurs in dark

printing, selecting Medium or Low sometimes helps reduce curl.

produced using 100% C, M, and Y instead of black. This results in a glossier finish.

conversion process of CMYK data, which will reduce process time.

This setting is ignored when Ink Simulation function is used.

This item selects which industry standard emulation your unit should use. When set to Auto, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

warnings, such as requests for a different paper size, can be cleared by pressing the RESET button. When set to Auto, they are cleared when the print job resumes.

Auto Continue OFF, ON Determines whether or not the

unit will automatically recover from a memory overflow condition.

Error Report OFF, ON If ON, the unit will print error

details when a PostScript emulation error occurs.

PCL Setup Font Source Resident Specifies the location of the PCL

default font. Normally this will be internal unless additional fonts are installed in the expansion POM slot or additional fonts have been downloaded to RAM as permanent fonts.

Font No. 1|00~90 Sets the PCL font number.

Font Pitch 0.44~10.00~99.99

CPI

Font Height 4.00~12.00~999.75

Point

Symbol Set PC-8 PCL symbol set. If the font source

Sets the width of the PCL default font.

Sets the height of the PCL default font.

and number are changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

Configuring Your Machine > 51

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

PCL Setup (cont.)

A4 Print Width 78 Column, 80

White Page Skip OFF, ON Selects whether blank pages are

CR Function CR, CR+LF Selects whether a received

LF Function LF, LF+CR Selects whether a received line

Print Margin Normal, 1/5 Inch,

True Black OFF, ON Selects whether black image data

Pen Width Adjust

Column

1/6 Inch

OFF, ON The thinnest line width in PCL, a 1-

Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

printed or not.

carriage return character (0Dh) also causes a line feed.

feed character (0Ah) also causes a carriage return.

Sets the non-printable page area. Normal is PCL compatible.

is printed using black toner (True Black ON) or 100% CMY. (Valid in PCL emulation mode only.)

dot line, may look broken. ON: when the thinnest line width

is specified, line width is emphasized to look wider.

OFF: the line appears as specified.

IBM PPR Setup

Tray ID# Tray 2:

01~05~59 Tray 3: 01~20~59 MP Tray: 01~04~59

Character Pitch 10 CPI, 12 CPI, 17

CPI, 20 CPI, PROPORTIONAL

Font Condense 12CPI - 20CPI,

12CPI - 12CPI

Character Set SET-1, SET-2 Specifies a character set.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style Disable, Enable Specifies the style that replaces

Zero Character Normal, Slashed Sets the zero to be slashed or

Line Pitch 6 LPI, 8 LPI Specifies the line spacing.

White Page Skip OFF, ON Selects whether blank pages are

Sets the number to specify Tray 2, Tray 3, and MP Tray for the paper feed destination command in PCL5e emulation.

Specifies character pitch in IBM PPR emulation.

Specifies 12CPI pitch for Condense Mode.

9BH with letter o and 9DH with a zero

unslashed.

printed or not.

Configuring Your Machine > 52

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

IBM PPR Setup (cont.)

CR Function CR, CR+LF Selects whether a received

LF Function LF, LF+CR Selects whether a received line

Line Length 80 COLUMN, 136

COLUMN

Form Length 11 Inch, 11.7 Inch,

12 Inch

TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from

Left Margin 0.0 Inch - 1.0 Inch Spe

Fit to Letter Enable, Disable Sets the printing mode that can fit

Text Height Same, Diff Sets the height of a character.

carriage return character (0Dh) also causes a line feed.

feed character (0Ah) also causes a carriage return.

Specifies the number of characters per line.

Specifies the length of paper.

the top edge of the paper.

cifies the distance of print from

the left hand edge of the paper.

print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height

DIFF: As CPI, character heights vary.

EPSON FX Setup

Cont Paper Mode

Character Pitch 10 CPI, 12 CPI, 17

Character Set SET-1, SET-2 Specifies a character set.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style Disable, Enable Specifies the style that replaces

Zero Character Normal, Slashed Sets the zero to be slashed or

Line Pitch 6 LPI, 8 LPI Specifies the line spacing.

White Page Skip OFF, ON Selects whether blank pages are

CR Function CR, CR+LF Selects whether a received

OFF, ON If you have multiple feed trays

CPI, 20 CPI, PROPORTIONAL

installed in which the media is the same size and type you can enable continuous paper mode. When one tray runs out of paper, the unit will switch to

Specifies character pitch in this emulation.

9BH with letter o and 9DH with a zero

unslashed.

printed or not.

carriage return character (0Dh) also

another tray.

causes a line feed.

Line Length

Configuring Your Machine > 53

80 COLUMN, COLUMN

136

Specifies the number of characters per line.

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Network Menu

EPSON FX Setup (cont.)

Network Setup

Form Length 11.7 Inch, 11 Inch,

TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from

Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from

Fit to Letter Enable, Disable Sets the printing mode that can fit

Text Height Same, Diff Sets the height of a character.

Cont Paper Mode

TCP/IP Disable, Enable Enables or disables this network

12 Inch

OFF, ON If you have multiple feed trays

Specifies the length of paper.

the top edge of the paper.

the left hand edge of the paper.

print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, height

DIFF: As CPI, character heights vary.

installed in which the media is the same size and type you can enable continuous paper mode. When one tray runs out of paper, the unit will switch to another tray.

protocol.

same

IP Version IPv4, IPv4 + IPv6 Set up the IP version.

Display condition: TCP/IP protocol must be enabled.

NetBEUI Disable, Enable Enables or disables this network

protocol.

NetBIOS over TCP

NetWare Disable, Enable Enables or disables this network

EtherTalk Disable, Enable Enables or disables this network

Frame Type Auto, 802.2, 802.3,

IP Address Set Manual, Auto Specifies whether IP address

IPv4 address xxx.xxx.xxx.xxx Current assigned IP address.

Disable, Enable En

ETHERNET II, SNAP

ables or disables this network

protocol. Display condition: TCP/IP protocol

must be enabled.

protocol.

Selects the Ethernet MAC layer frame type.

Display condition: Netware must be enabled.

allocation is automatic (DHCP) or manually assigned.

Display condition: TCP/IP protocol must be enabled.

To change, enter the address using the numeric Enter to register new address.

Display condition: TCP/IP protocol must be enabled.

al keypad. Press

Configuring Your Machine > 54

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Network Setup (cont.)

Subnet Mask xxx.xxx.xxx.xxx Current assigned subnet mask. To

Gateway Address

Web Disable, Enable Enables or disables web config.

Telnet Disable, Enable Enables or disables Telnet config.

FTP Disable, Enable Enables or disables communication

IPSec Disable, Enable Enable via the web page or

SNMP Disable, Enable Enables or disables SNMP of FTP

xxx.xxx.xxx.xxx Current assigned gateway

change, proceed as above. Display condition: TCP/IP protocol

must be enabled.

address. To change, proceed as above.

Display condition: TCP/IP protocol must be enabled.

facility. Display condition: TCP/IP protocol

must be enabled.

facility. Display condition: TCP/IP protocol

must be enabled.

via FTP. Display condition: TCP/IP protocol

must be enabled.

Configuration Tool.

(TCP/IP or NetWare). Display condition: TCP/IP protocol

must be enabled.

Mail Server Setup

Network Scale Small, Normal Normal: Can work effectively even

when connected to a HUB that has a spanning tree feature. However, printer start up time gets longer when computers are connected to two or three small LANs.

Small: Computers can cover from two or three small LANs to a large LAN, but it may not work effectively when it is connected to a HUB with a spanning tree feature.

HUB Link Setting

Network PSProtocol

Factory Defaults Execute Select Yes to reload the settings

SMTP server Set the host name for the SMTP

SMTP Port 00000 ~ 00025 ~

Auto Negotiate, 100BASE-TX FULL, 100BASE-TX HALF, 10BASE-T FULL, 10BASE-T HALF

ASCII, RAW Select PostScript data format for

65535

Sets the hub linking method.

the network port.

present when the unit was setup by the manufacturer.

server.

Set the port number.

Configuring Your Machine > 55

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Mail Server Setup (cont.)

LDAP Server Setting

SMTP Encryption

POP3 server Set the IP address or host name

POP3 Port 00000 ~ 00110 ~

POP3 Encryption None, POP3S,

Authentication method

SMTP User ID User defined Set a user ID for the SMTP server.

SMTP password User defined Set a password for the SMTP

POP User ID User defined Set a user ID for the POP3 server.

POP password User defined Set a password for the POP3

Server Setting LDAP Server:

None, SMTPS, STARTTLS

65535

STARTTLS

None, SMTP, POP Set the authentication method.

user defined

Port No.: 00001 ~ 00389 ~

65535

Select encryption method.

for the POP3 server.

Set the port number.

Select encryption method.

server.

Set the host name for the LDAP server.

Set the port number.

Timeout: 010 ~ 030 ~ 120

Max. Entries: 005 ~ 100

Search Root: Enter the desired root.

Attr Name1:

Name2:

Name3:

givenName

E-mail Address:

mail

Addnl Filter:

Authentication Method:

Anonymous, Simple, Digest-MD5, Secure Protocol

User ID:

user defined

Enter the LDAP server timeout in seconds.

Set the maximum number of search results from the LDAP server.

Edit the LDAP search attribute if required.

Set the authentication method for LDAP.

Set a user ID for the LDAP server.

Password:

user defined

Encryption None, LDAPS,

STARTTLS

Configuring Your Machine > 56

Set a password for the LDAP server.

Set the encryption method.

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Management Standby

SecurePrtc SrvSetting

Screen Setup

Address Book Tab Settings

Domain Domain must be registered in the

Copy Screen

1. Doc Type

2. Density

DNS server.

Default settings listed, these can be changed if required.

3. Tray

4. Zoom

5. Sort

Fax Screen

1. Speed Dial

2. Doc. Type

3. Density

4. Redial

5. OffHook

Scanner Screen

1. NetworkPC

2. E-mail

3. USB Memory

Default Mode Copy, Fax, Scan,

Fax Do not register, All,

Group01 - Group32, Numeric List, ABC, DEF, GHI, JKL, MNO, PQRS, TUV, WXYZ, Symbol

Maximum of three destination tabs can be registered to display on the standby screen.

Auto Reset Time

Sound Setup

E-mail Do not register, All,

Group01 - Group32, Numeric List, ABC, DEF, GHI, JKL, MNO, PQRS, TUV, WXYZ, Symbol

Copy screen Reset Time:

01~03~10 minutes

Reset After Scan: OFF, ON

Fax Screen Reset Time:

01~03~10 minutes

Scanner Screen Reset Time:

01~05~10 minutes

Reset After Scan: OFF, ON

Volume OFF, Low, Middle,

High

Key Touch Volume

Key Touch Tone Fax:

OFF, Low, Middle, High

High, Mid, Low Copy:

High, Mid, Low Scan:

High, Mid, Low

Maximum of three destination tabs can be registered to display on the standby screen.

Select the required screen reset interval.

Specify whether or not to reset once scan job is complete.

Select the required screen reset interval.

Specify whether or not to reset once scan job is complete.

Select volume level.

Select key touch volume level.

Select key touch tone.

Configuring Your Machine > 57

FEATURE OPTION DESCRIPTION

Management (cont.)

Sound Setup (cont.)

Fax Ringer OFF, ON Select ON to sound the fax ringer

OPCompleteSou ndVolume

OPCompleteSoundCopy Completed:

OFF, Low, Middle, High

OFF, TYPE1, TYPE2, TYPE3, Voice

Test

Transmission Completed: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

Rx Completed: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

Rx Print Completed: OFF, TYPE1, TYPE2, TYPE3, Voice Test

E-mail sent Completed: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

when a fax is received.

Select volume level for job complete acknowledgment.

Select sound option to acknowledge when a particular job type is completed.

Press Test to hear sound demo.

Paper Jam Alert OFF, ON Select ON to sound an alarm to

Guidance OP. Guidance

Mode

OP. Guidance Volume

Error Guidance Volume

Report Print Completed: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

PC Print Completed.: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

Flatbed Scan Completed.: OFF, TYPE1, TYPE2, TYPE3, Voice

Test

alert the user in the event of a paper jam occurring.

Auto, Manual See “Voice Guidance Settings” on

page XX.

Low, Middle, High, Full

OFF, Low, Middle, High, Full

otification

N Volume

OFF, Low, Middle, High, Full

Configuring Your Machine > 58

FEATURE OPTION DESCRIPTION

Management (cont.)

Local Interface

USB Menu USB:

Enable, Disable

Soft Reset: Disable, Enable

Speed: 480Mbps, 12Mbps

USB PS-Protocol: ASCII, Raw

Offline Receive: Disable, Enable

Serial Number: Disable, Enable

Parallel Menu Parallel:

Disable, Enable

Bi-Direction: Disable, Enable

EPC: Disable, Enable

ACK Width: Narrow, Medium,

Wide

Enable/disable communication through the USB interface.

Enable/disable the soft reset command.

Select the interface speed.

Select data format.

Enable/disable offline receive.

Enable/disable Serial Number.

Enable/disable communication through the parallel interface.

Enable/disable Bi-Direction.

Enable/disable EPC.

Specify acknowledgment width.

System Setup

ACK/BUSY Timing: ACK In Busy, ACK

While Busy

I-PRIME: Disable, 3 Micro

Sec, 50 Micro Sec

Parallel PS-Protocol: ASCII, Raw

Offline Receive: Disable, Enable

Access Control PIN, User/Password,

Disable

User Auth. Method

Unit of Measure millimeter, inch Select un

Date Format

Allow all reports to print

Near Life LED Disable, Enable Enable/disable near life LED.

Local, LDAP, Secure Protocol

mm/dd/yyyy, dd/mm/yyyy, yyyy/mm/dd

Enable, Disable Enable/disable report printing.

Specify acknowledgment timing.

Specify I-PRIME setting.

Select data format.

Enable/disable offline receive.

Enable access control to restrict usage to authorized user only.

Condition for display: Access Control must be set to User/ Password.

it of measure.

Select desired date format.

Address info lock timeout

Configuring Your Machine > 59

01~03~1

0 minutes Enter time-out duration.

FEATURE OPTION DESCRIPTION

Management (cont.)

System Setup (cont.)

Power Save Power Save

Memory Setup

Flash Memory Setup

HDD Setup Initialize Making changes will automatically

USB Memory interface

enable

Power Save Time

Receive Buffer Size

Resource Save Auto, OFF, 0.5MB,

Initialize Making changes will automatically

Disable, Enable Select disable to turn off scan to

OFF, ON Enable/disable power save

5, 15, 30, 60, 240 minutes

Auto, 0.5MB, 1MB, 2MB, 4MB, 8MB, 16MB, 32MB

1MB, 2MB, 4MB, 8MB, 16MB, 32MB

USB function.

feature.

Select desired time interval before machine enters power save mode.

Specify the size of the buffer you want to use to receive data.

Specify the size of the buffer you want to use for resource saving.

restart the system. Press Yes to continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial Lock must be set to Disable.

restart the system. Press Yes to continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial Lock must be set to Disable.

Storage Maint Setup

Encryption Setup

Language Maint Setup

Admin Password

Format Partition PCL, Common, PS Making changes will automatically

Check File System

Check All Sectors

HDD Erase Execute Making changes will automatically

Initial Lock

Job Limitation Disable, Encrypted

Initialize Making changes will automatically

User defined Enter new password.

Execute Making changes will automatically

Disable, Enable Enable/disable initial lock.

Job

restart the system. Press Yes to continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial Lock must be set to Disable.

restart the system. Press Yes to continue or No to cancel.

restart the system. Press Ye continue or No to cancel.

Enable/disable limitation setting.

restart the system. Press Yes to continue or No to cancel.

Retype your password when prompted to verify.

Note: password must be six characters or more.

s to

Configuring Your Machine > 60

FEATURE OPTION DESCRIPTION

Management (cont.)

User Install Time Setup user defined Enter the current date and time

Reset Settings

Job Log Clear

Set Daylight Saving

Time Zone user defined Enter your countries time zone in

Comm. Line

Reception Mode

Dial Tone Detection

Execute Continuing will automatically

Execute Continuing will clear the job logs.

OFF, ON Enable/disable daylight saving

Tone, Pulse Select the appropriate dialling

Fax Ready Mode

Tel/Fax Ready Mode Fax/Tel Ready Mode Ans/Fax Ready Mode Tel Ready Mode

OFF, ON Enable/disable dial tone detection.

restart the system. Press Yes to continue or No to cancel.

Press Yes to continue or No to cancel.

using the numerical keypad and the on-screen arrows.

setting.

relation to GMT, using the numerical keypad and the onscreen arrows.

method for the region you are in.

Specify the reception mode.

Busy Tone Detection

Monitor Control

TTI Register/ Edit

Standard TTI

TTI Number Use the numeric keypad and on-

TTI calendar type

Super G3 OFF, ON OFF=G3, ON=SuperG3

Mirror Carriage mode

OFF, ON Enable/disable busy tone

detection.

OFF, Type 1, Type 2 Specify the monitor control

setting.

TTI 1, TTI 2, TTI 3 Register/Edit transmit terminal

TTI 1, TTI 2, TTI 3 Select default TTI from the

yyyy/mm/dd

mm/dd/yyyy

dd/mm/yyyy

Yes, No If you need to move your machine

identification (TTI) settings.

registered list.

screen buttons to enter your fax number.

Specify the TTI calendar date format.

for any reason enable Mirror Carriage mode to prevent any damage to the mirror carriage.

Refer to “Appendix A - Moving and transporting” on page 177 for full details.

Erase Privacy Data

, No Continuing will delete all settings

Yes

Configuring Your Machine > 61

and registered data.

Job Programs Setting

FEATURE OPTION DESCRIPTION

program. Note: After registering the process, press the Job Programs

button on the control panel to save. Refer to “Job Programs” on page 112.

Delete Select the job program number you wish to delete from the

list.

Key Speed Fastest, Fast, Normal,

Slow

Edit Title User defined Select the macro number and use the on-screen keyboard to

Alter the speed at which each step is performed.

edit the title.

Shutdown

NOTE This item should always be selected before switching the unit off, to ensure that no hard disk data is lost.

FEATURE OPTION DESCRIPTION

Shutdown Yes, No Select Yes to perform a controlled shutdown of the unit, ensuring that

all files on the internal hard disk are closed before power is turned off. Only power the unit off when the display indicates that shutdown is complete.

Note: If you are shutting down the unit before moving it to another location, refer to “Appendix A - Moving and transporting” on page 177 for full instructions.

Configuring Your Machine > 62

Explanation of Filing Protocols

FTP

FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP uses RFC 959[FTP] as its protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the unit, you need to have the privilege of adding a new directory.

HTTP

HTTP uses RFC 2616[HTTP 1.1] as its protocol, and the default Port is usually 80. If you are not using the HTTP port to save files, you must change the unit HTTP Port to the port for the Web Server.

Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Therefore, if the HTTP Server does use an anonymous account for authentication when you use this unit to save files, there is no need for setting any text in the login name and password fields for the unit.

On the other hand, if the HTTP server does not allow an anonymous account for authentication to connect to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the unit.

Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.

Since this unit will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory for files saving as “browse” and allow for writing in the Web Server; otherwise the unit will not be able to write the file into the directory.

If y ou wish to use the un i t to save files, in a d d ition to making some se ttings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the unit will not be able to “write” the scanned file in the file system.

Configuring Your Machine > 63

Setting IIS Anonymous Access:

1. Start Internet service manager in “Control Panel”.

2. Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet.

3. Select Properties.

4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for

“Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is selected in the “Authentication Methods” dialog box.

5. Click Edit to open “Account for anonymous access”.

NOTE Make sure that the account stored in your computer system, in the “username” file, has sufficient privilege to access the file system.

Configuring Your Machine > 64

Setting IIS Privileged Access:

1. As in “Setting IIS anonymous access”, start “Internet service manager” and select

Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.

2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

NOTE If the file management system on your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous account has the correct privileges. You should make the following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer,

and right click to select Properties.

2. Select the Security tab in the File dialogue box, and then Everyone.

3. Select the privileges for Read and Execute, Folder Properties List, Read

and Write.

After that every user has the privilege to manage all files in the directory for saving files.

NOTE

1. For security of the scanned files, “Everyone” should not be allowed to

have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

2. Please note that HTTP cannot add a server sub-directory from this unit.

When using Apache as the HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this unit uses Transferencoding of Chunked. In addition, the Apache will have to be set to accept this unit. For more information refer to the relevant Apache documentation.

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per the network settings for sharing in MS Windows. Under the User level mode of Windows 2000, use the account and password with the privilege of “write” as the login name and Password for the unit folder.

Configuring Your Machine > 65

Setting the Fax Features

NOTE If you ran the driver installer program from the CD-ROM you may have already set the time zone, date and time via the Panel Downloader utility.

Initial Set Up

The following parameters must be set before using the fax function on your unit:

•Time zone

• Date and time

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced Set Up” on page 66.).

To set fax parameters:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the admin password and press Enter.

4. From the touch screen, press the User Install button.

5. Select Time Zone and using the on-screen arrows or keypad, set the correct time

differential.

6. If required, press Set Daylight Saving and select ON.

7. Select Time Setup and using the on-screen arrows or keypad, set the correct date

and time.

8. Press Enter to confirm.

9. Press Enter to enable.

NOTE If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 69.

Advanced Set Up

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

Configuring Your Machine > 66

Assigning Fax Numbers to the Address Book

The machine can hold up to 500 speed dial numbers and 32 group settings in the address book. To add a new number to the address book:

From the Setup screen

To assign a fax destination number to a speed dial entry:

1. Press the Setup button on the control panel to prompt the Setup screen.

2. On the touch screen, press Address Book.

3. Press Speed Dial.

From here you can enter, edit, delete, sort, insert and assign group dial numbers.

4. Press the Register/Edit button.

5. Select the desired speed dial number.

6. Using the numeric keypad, type in the destination fax number and press Enter.

NOTE

• If the destination fax number has an “extension number”, press the Pause button between numbers. The machine will insert a pause when dialling.

• If your unit is connected to a PBX (private branch exchange), you will need to add a Prefix in order to access to the outside line. Refer to “Connecting to a PBX” on page 69.

• If you need to change the dialing method for the region, press the Tone button to change the call parameters for this particular number.

• If you make a mistake while entering the number, press the Clear button to delete the last digit.

7. If required, select Name and type in the fax number destination name, then press Enter.

8. If required, select Group No then select the group number to assign the fax number to. Press Enter.

NOTE Each group can have a maximum of 500 entries.

9. Press Enter to save the speed dial entry or press Cancel to exit without saving.

10. Press Close (on four screens) to exit the menu.

Configuring Your Machine > 67

From the Fax Ready screen

To assign a fax destination number to a speed dial entry:

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. On the Numeric List tab, select the desired speed dial number.

3. At the prompt select Yes to continue and register your destination fax number or select No to cancel the operation.

4. Using the numeric keypad, enter the destination fax number and press Enter.

NOTE

• If the destination fax number has an “extension number”, press the Pause button between numbers. The machine will insert a pause when dialling.

• If your unit is connected to a PBX (private branch exchange), you will need to add a Prefix in order to access to the outside line. Refer to “Connecting to a PBX” on page 69.

• If you need to change the dialing method for the region, press the Tone button to change the call parameters for this particular number.

• If you make a mistake while entering the number, press the Clear button to delete the last digit.

5. If required, select Name and type in the fax number destination name, then press Enter.

6. If required, select Group No then select the group number to assign the fax number to. Press Enter.

NOTE Each group can have a maximum of 500 entries.

7. Press Enter to save the speed dial entry or press Cancel to exit without saving.

Deleting an Entry from the Address Book

To delete an entry from the address book:

1. Press the Setup button on the control panel to prompt the Setup screen.

2. On the touch screen, press Address Book.

3. Press Speed Dial.

From here you can enter, edit, delete, sort, insert and assign group dial numbers.

4. Press the Delete button.

If you wish to delete the entry and shift the remaining entries up to remove the “deleted entry” then press the Delete and Sort button.

5. Select the desired speed dial number.

6. At the prompt select Yes to confirm you want to delete the entry or select No to

cancel the operation.

7. Press Close (on four screens) to exit the menu.

Configuring Your Machine > 68

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialing a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this unit is going to be connected to a PBX, please make the following changes to enable it to recognize the prefix digits in the telephone numbers used to obtain access to the outside line. After dialing the prefix digits, the unit will wait until the outside line is available (secondary dial tone detected) before dialing the rest of the number.

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Arrow button and navigate to page 2.

7. From the touch screen, press the PreFix button.

8. Use the on-screen arrow buttons and keypad to enter the required prefix and press Enter.

9. Press Close (on four screens) to store the new setting and exit the menu.

Configuring Your Machine > 69

Automatic Redial

You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on:

•Line busy

•No answer

• Communication error

To set auto-redial:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Redial Tries button.

7. Use the on-screen arrow buttons and keypad to enter the required redial attempts (between 0 and 14), then press Enter.

8. From the touch screen, press the Redial Interval button.

9. Use the on-screen arrow buttons and keypad to enter the required redial interval (between 0 and 5 minutes), then press Enter.

10. Press Close (on four screens) to store the new setting and exit the menu.

Reception Mode

You can change the way your unit handles incoming fax transmissions and telephone calls (if you have a telephone handset connected) depending on your office requirements. Choose from:

•Fax Ready Mode

• Tel/Fax Ready Mode

• Fax/Tel Ready Mode

• Ans/Fax Ready Mode

•Tel Ready Mode

To change the reception mode:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the User Install button.

5. From the touch screen, press the Reception Mode button.

6. Select the required reception mode and press Enter.

7. Press Close (on three screens) to store the new setting and exit the menu.

Configuring Your Machine > 70

Adding a Telephone Handset

If you want to add a telephone handset to your unit, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor).

You will also need to update the telephone settings to set the ring response:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Ring Response button.

7. Using the arrow keys, select the required response setting (between 0 and 10 times) and press Enter.

8. Press Close (on four screens) to store the new configuration setting and exit the

menu.

NOTE You must also set the reception mode to the appropriate setting. See “Reception Mode” on page 70.

Configuring Your Machine > 71

Access Control

If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is:

• PIN; you will need to provide a valid PIN (personal identification number).

• User/Password; you will need to provide a valid user ID and password.

After using it, you will be expected to log out, leaving the scanner unit in access control mode, unable to be used by unauthorized users.

Logging In

1. If the PIN screen is displayed on the touch screen, press the PIN No. field and use the numeric keys to enter your PIN, then press Enter. Press the Log in button.

NOTE If you logged in using the Admin ID (default is 000000), you will also need to enter the Admin Password. Using the QWERTY keyboard, enter the password and press Enter to confirm.

2. If the User/Password screen is displayed on the touch screen, press the User Name field and use the QWERTY keyboard to enter your user name. Press Enter to

confirm. Press the Password field and use the QWERTY keyboard to enter your password. Press Enter to confirm. Press the Log in button to continue.

3. The machine is now available to use.

Logging Out

When you have finished using the machine, select Others > Logout to return to the access control screen.

Access Control > 72

Operation

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

NOTE If an access control screen is displayed on the touch screen panel, enter your login details to display the default Copy screen. Refer to “Access Control” on page 72 for details.

The following sections describe how to copy, fax, and scan your documents.

Loading Document(s)

This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load paper in the ADF or enable the continous scan feature and set your documents on the glass (refer to “Continuous Scan Mode” on page 111 for details).

The ADF can handle up to 50 sheets of letter paper or 25 sheets of tabloid paper, of weight

16 to 34 lb. US Bond (60 - 128 g/m inches (900 mm) in length (operator assistance required).

If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

) at one time. The ADF can handle media up to 35.4

Placing Document(s) in the ADF

Before using the ADF, please make sure that your paper meets the following specifications:

• Document(s) should be square or rectangular and in good condition (not fragile or worn).

• Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.

• Document(s) should be free of staples, paper clips, paper sticky notes.

• Keep the glass clean and without any documents left on it.

NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

Operation > 73

3. Adjust the Paper Guides (1) to center the document in the ADF.

Placing Document(s) on the Scanner Glass

1. Open the document cover.

2. Place your document with the text face DOWN on the glass and align it to the upper-

left corner.

3. Close the document cover.

Operation > 74

Copying

NOTE Copying will only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to “Paper Setup” on page 32.

Basic Operation

1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner

glass.

2. If required, press the Copy button (1) on the control panel to prompt the Copy Ready screen.

NOTE Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Color (3) to copy your document(s) in color.

NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation.

Increasing Number of Copies

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the number of copies:

1. If required, press the Copy button on the control panel to prompt the Copy Ready screen.

2. Enter number of copies required using the numeric keypad on the control panel. The touch screen display will confirm the copy count selected.

Operation > 75

Advanced Operation

Using the options available on the touch screen, you can alter the scan output to suit your needs:

NO. FEATURE OPTION DESCRIPTION

1Others N-in-1

Repeat

Book Copy

OFF

2-in-1 4-in-1 8-in-1

Allows you to print multiple pages of the document onto a single sheet of paper.

2-n-1 layout orientation and image order is fixed. If you specify 4-in-1 or 8-in-1 you can specify horizontal or vertical orientation. If you specify 2in-1, 4-in-1 or 8-in-1, set your original documents on the ADF, alternatively enable Cont. Scan mode and use the document glass (see “Continuous Scan Mode” on page 111).

OFF

x2 x4

Allows you to print multiple images of an original document on a single sheet.

OFF

, Left, Right Allows you to select how book copies

are printed, whether the left hand page or right hand page is printed first. If enabled, set your original document on the glass.

Note

: when book copy is enabled, ensure that “Zoom” is set to Auto (see page 79).

Margin

EdgeErase

OFF

, ON Allows you to change the document

top and left margin areas.

Input range: -25 to +25mm.

OFF

, ON Allows you to block out the peripheral

areas of the document where spurious shadows and borders may arise when copying with the document cover open (such as with books and magazines) or for other purposes.

Input range: 5 to 50mm.

Operation > 76

NO. FEATURE OPTION DESCRIPTION

1Others

(cont.)

EraseCentr

OFF

, ON Allows you to block out a centred

DuplexCopy Copy method:

1->2 side, 2->2 sides, 2->1 side

Doc. Direction:

Binding

Mixed Size

Scan Size

Right&Left

OFF

, ON Allows you to load originals of same

Auto

, A3, B4, A4,

, Top

A4 (SEF), B5, B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Off

rectangular area of the document where spurious shadows and borders may arise when copying bound originals (books, magazines) with the centre spread layout.

Input range: 1 to 50mm.

Select the copy method.

If duplex copying is specified, select the required binding method.

width but different length in the ADF.

The following document sizes can be set concurrently; A3 and A4 LEF, B4 and B5 LEF, A4SEF and A5 LEF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

Allows you to select the document size.

OFF

Cont. Scan

Contrast -3, -2, -1,

, ON Allows you to continue scanning more

, +1,

+2, +3

Hue [R] -3, -2, -1,

+1, +2, +3 [G]

Operation > 77

documents. Allows you to construct a single scan job from multiple individual sheets or originals.

Contrast setting

High: Enhance brightness

Low: Reduce brightness

Red / green balance adjustment.

[R]: Enhance red.

[G]: Enhance green.

NO. FEATURE OPTION DESCRIPTION

1Others

(cont.)

Saturation -3, -2, -1, 0, +1,

+2, +3

RGB [R] -3, -2,

-1,

[G] -3, -2,

-1, 0, +1, +2, +3

[B] -3, -2,

-1, 0, +1, +2, +3

Logout If access control is enabled, logout

2 Doc. Type Doc. Type Text,

Text&Photo

Photo, Extra Fine

Removal for Background & Show-

Auto

1(Low), 2, 3, 4,

5(High), sTHR Through (sTHR)

, +1, +2, +3

, OFF,

Saturation setting

High: Enhance image sharpness

Low: Reduce hue

Adjust RGB contrast settings.

once you are finished to avoid any unauthorized access.

Allows you to specify the type of images on the document.

Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

3 Density -3, -2, -1,

4Tray

Auto

MPT, Tray 1

, +1, +2, +3 Adjust density

Darker: Keep color intensity and darker image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to define the paper tray for printing.

Auto - Allows for automatic tray selection based on the document image size and/or scaling setting defined.

Operation > 78

NO. FEATURE OPTION DESCRIPTION

5 Zoom

Auto

100%, Fit

Enlarge, 154%

Reduce 78%

6 Sort OFF,

H Letter->Legal

129%

Letter->Tabloid

122%

Legal->Tabloid

Legal->Letter

64%

Tabloid->Letter

Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by pressing the + and - buttons.

ON prints 1 entire copy/set of the multiple copy document at a time (e.g. pages 1,2,3,1,2,3,1,2,3,…) OFF batch prints the multiple copy document page by page (e.g. pages 1,1,1,2,2,2,3,3,3,…)

Operation > 79

Faxing

Basic Operation

1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner

glass.

2. Press the Fax button (1) on the control panel to prompt the Fax Ready screen.

3. Enter the destination fax number by either:

- typing in the number using the numeric keypad

- selecting the number from the speed dial list. Refer to “Assigning Fax Numbers to the Address Book” on page 67 for details.

- pressing the Others button on the touch screen, then pressing Group Tx and selecting from the group list

4. Using the touch screen (2), set your send properties as required. Refer to “Advanced Operation” on page 81 for details.

5. Press the Mono button (3) to start sending your document(s).

NOTE If you wish to cancel faxing, press Stop (4) to abort the operation.

Fax transmissions are sent in black and white only.

Operation > 80

Advanced Operation

Using the options available on the touch screen, you can alter the fax features to suit your needs:

NO. FEATUREOPTION DESCRIPTION

1OthersDuplex Scan

OFF

Top

Scan Size

Auto

A4 (LEF), B5 (LEF), A5 (LEF), Letter, Letter (LEF), Tabloid, Legal 14, H.LTR

Group Tx 01 - 32 Select the required group dial number. Use

Cont. Scan

OFF

TTI OFF,

TTI Select

MCF Report

user defined

OFF

, Right&Left,

, A3, B4, A4,

Select the bound originals binding position.

Allows you to select the paper size to match the document size.

the on-screen arrows to scrolled to the next page.

, ON Select ON to continue scanning further

pages. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous Scan Mode” on page 111 for details.

Prints TTI information on the header of the transmitted fax.

Select the user defined TTI header.

Note: TTI must be ON.

, ON Select ON to print a fax confirmation after

transmission.

Delayed Tx

Polling

user defined

Delayed transmission allows you to fax documents at a specific date and time.

Up to one hundred transmission times can be scheduled up to one month in advance.

OFF

, ON Polling is a process in which documents are

loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing.

This mode will allow you to retrieve documents from a remote fax machine.

Operation > 81

NO. FEATUREOPTION DESCRIPTION

1Others

(cont.)

FPolling

F-Code Tx

OFF

Memory Tx OFF,

Dialling

user defined

Options

, ON To turn ON, use the numeric keypad to enter

the sub-address of the remote machine.

If required, use the numeric keypad to enter the password of the remote machine.

, ON F Code transmission is a function to

communicate using sub addresses or passwords in accordance with the standard of ITU-T. by creating and registering F Code boxes you can execute confidential communication and notice board communication.

Use the numeric keypad to enter the subaddress.

If required, use the numeric keypad to enter the password of the remote machine.

Note: up to 20 F code boxes can be registered, Up to 30 documents can be stored in one box.

Note: Polling and FPolling must be OFF.

Select OFF to enable real time transmission, i.e. fax transmission synchronization with scanning.

Use the numeric keypad to enter the fax number. Allows you to add a prefix, pause, tone, etc., for example if you are dialling an “extension” number, add a pause between destination number and the extension number.

Press the Register button to assign a fax number to the speed dial list.

Auto Rx OFF,

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive select OFF.

Logout If access control is enabled, logout once you

are finished to avoid any unauthorized access.

Operation > 82

NO. FEATUREOPTION DESCRIPTION

2Speed

dial

001 - 500 Enter the required speed dial number using

the numeric keypad or the on-screen arrows. Input range 001-500.

Refer to “Assigning Fax Numbers to the Address Book” on page 67 for details on how to assign a fax destination to a speed dial number.

3Doc. Type

4 Density Lightest, Lighter,

Normal

, Fine, Ext-Fine, Photo,

Background

Darkest

Normal

, Darker,

Allows you to specify the type of images on the document.

Adjust density

Dark: Keep color intensity and darker image.

Light: Reduce color intensity and gives lighter image.

5 Redial Displays list of previously dialed numbers.

Select required number from the list then press the Start button to manually redial.

Operation > 83

NO. FEATUREOPTION DESCRIPTION

6 OffHook

OffHook

, OnHook Press to toggle to OnHook and use a

telephone handset (if connected).

Others Doc Type. Selection options as above.

Density

TTI

TTI Select

MCF Report

PreFix Add dialling prefix to speed dial number.

Speed Dial 001 - 500 Enter the required speed dial number using

the numeric keypad or the on-screen arrows.

Volume OFF, Low,

Middle

Alter the volume setting.

High

Tone Change dialing method for the region.

Manual Feed

If you wish to send multiple sets of documents from the ADF or flatbed, enable the “continuous scan” feature. Refer to “Continuous Scan Mode” on page 111 for full details.

Broadcasting

This f unc t ion a llo w s yo u to s e nd a f ax t o mul t iple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 530 destinations at one time.

NOTE Up to 30 addresses can be entered using the numeric keys.

NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially. In the case of polling, it is executed preferentially when there is only one address specified.

Operation > 84

F Code Communication

F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication.

NOTE

• Up to 20 F code boxes can be registered.

• Up to 30 documents can be stored in one box.

Sub Address, Password and ID Code

• A sub address is a number to distinguish various F code boxes that are set in the memory.

• A password is a key to prevent wrongful sending and receiving.

• An ID code is a key to access a secure box.

By using a sub address and password, the following functions can be used:

• F Code Secure Communication

When an F code secure box is set in the recipient machine, by specifying the sub address and password (if necessary) of its box, secure communication can be executed.

On the receiving side of the secure communication, unless the specified ID code is entered, a received document cannot be printed, therefore, this function is useful when sending a document that needs a security protection. Refer to

- “Transmission using a Sub Address (F Code Transmission)” on page 89.

- “Printing Stored Documents” on page 91.

• F Code Bulletin Box Communication

When the F code bulletin box is set in the recipient machine, by specifying the sub address of its notice board, a document can be sent to the bulletin box or a document stored in the bulletin box can be taken out (polling). (A password can be specified, if necessary.) Refer to:

- “Transmission using a Sub Address (F Code Transmission)” on page 89.

- “Receiving using a Sub Address (F-Code Polling)” on page 90.

- “Storing Documents to the Notice Board” on page 90.

Registering an F-Code Box

To use F-code communication, register an F code box. Register a sub address and password in each F-code box.

NOTE Make sure to register a sub address. Register a password, if necessary.

When a secret number is set, only the specific person can operate the F code box.

1. Press the SETUP button on the control panel.

2. Press Admin Setup.

3. Enter the administrator's password and press Enter.

4. Press Fax Setup.

5. Press F-Code Box.

Operation > 85

6. Press Register/Edit.

7. Select the box number you want to register.

8. Select a type of F code box:

- Secure Box - refer to “Registering an F-Code Secure Box” on page 86.

- Bulletin Box - refer to “Registering an F-Code Bulletin box” on page 87.

Registering an F-Code Secure Box

1. Press Secure Box.

(a) Enter a sub address using the numeric keypad.

(b) Press Enter.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

2. Register an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

3. Press Enter.

4. Enter a box name:

(a) Press Box name.

(b) Enter a box name using the QWERTY keyboard.

NOTE In using one-byte characters, up to 16 characters can be registered. In using double-byte characters, up to 8 characters can be registered.

5. If required, enter a password:

(a) Press Password.

(b) Using the numeric keypad enter a password.

NOTE

• Up to 20 digits of numbers, * and # can be used for a password.

• Registering a password is optional.

• The same password can be registered in other boxes.

6. If required, specify a retention period:

(a) Press Hold Time.

(b) Using the on-screen arrows or numeric keypad enter the number of days.

Operation > 86

NOTE Retain period input range is between 0 and 31 days). When 0 is set, documents are retained for an indefinite period.

Registering an F-Code Bulletin box

1. Press Bulletin Box.

(a) Enter a sub address using the numeric keypad.

(b) Press Enter.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

2. Enter a box name:

(a) Press Box name.

(b) Enter a box name using the QWERTY keyboard.

NOTE If using one-byte characters, up to 16 characters can be registered. If using double-byte characters, up to 8 characters can be registered.

3. If required, enter a password:

(a) Press Password.

(b) Using the numeric keypad enter a password.

NOTE

• Up to 20 digits of numbers, * and # can be used for a password.

• Registering a password is optional.

• The same password can be registered in other boxes.

4. If required, enable receive protect:

(a) Press Rx Protect.

(b) Press ON.

NOTE When Rx Protect is set to ON, only polling transmission is available.

When Rx Protect is set to ON, Auto Print and OverWrite features are disabled.

5. If required, enable concurrent print:

(a) Press Auto Print.

(b) Press ON.

Operation > 87

NOTE When Auto Print is set to ON, a document received in the notice board is printed.

6. If required, enable overwrite permission:

(a) Press OverWrite.

(b) Press ON.

NOTE When OverWrite is set to ON, the previous-stored document is overwritten by the received document.

7. If required, enable deletion of document after sending:

(a) Press Erase Tx Doc.

(b) Press ON.

NOTE When Erase Tx doc is set to ON, the document is deleted after a polling transmission.

8. If required, register an ID Code:

(a) Press I.D.Code.

(b) Enter an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

Operation > 88

Deleting an F-Code Box

NOTE You cannot delete an F-code box in which documents are stored, it must be empty.

1. Press the SETUP button on the control panel.

2. Press Admin Setup.

3. Enter an administrator's password and press Enter.

4. Press Fax Setup.

5. Press F-Code Box.

6. Press Delete.

7. Select the F-code box you want to delete.

8. If an ID Code is required, enter the number (4 digits) using the numeric keypad.

9. Press Yes to confirm deletion or No to cancel.

Transmission using a Sub Address (F Code Transmission)

By entering a sub address and password, F-code secure transmission, F-code bulletin transmission and F-code polling transmission can be performed.

NOTE Before operating, ensure you have the necessary sub address and password to hand.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Press Others.

4. Press F-Code Tx.

5. Using the numeric keypad, enter the sub address that is registered in the recipient

machine.

6. Press Enter.

7. Using the numeric keypad, type in the password and press Enter.

NOTE If there is no password specified, leave blank and press Enter.

8. Press Close to return to the standby screen.

9. Enter the fax number of the recipient machine and press the Mono Start button.

NOTE The numeric keypad, speed dial, address list and group can be used for entering numbers.

Operation > 89

Receiving using a Sub Address (F-Code Polling)

By entering a sub address and password, a document stored in the bulletin box of a recipient machine can be taken out (polling).

NOTE Before operating, ensure you have the necessary sub address and password to hand.

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. Press Others.

3. Press FPolling.

4. Using the numeric keypad, enter the sub address of the notice board.

5. Press Enter.

6. Using the numeric keypad, type in the password and press Enter.

NOTE If there is no password specified, leave blank and press Enter.

7. Press Close to return to the standby screen.

8. Enter the fax number of the recipient machine and press the Mono Start button.

NOTE The numeric keypad, speed dial, address list and group can be used for entering numbers.

Storing Documents to the Notice Board

NOTE Up to 30 documents can be stored in one box.

Before operating, ensure you have registered the bulletin box in the F-Code box.

1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner glass.

2. Press the SETUP button on the control panel.

3. Press Store Doc Setting.

4. Press Store.

5. Press Bulletin Box Doc..

6. Select the F-code box in which to store the document.

7. If an ID code is set, enter the number (4 digits) using the numeric keypad.

8. Select a method of storing documents:

- Over Write: replace a document in the box.

- Add: add a new document to the box.

9. Press Yes to continue or No to cancel.

NOTE If 30 documents have been already stored, the message “Cannot store fax job.” is displayed.

Operation > 90

Printing Stored Documents

Print secure received documents, documents received in the bulletin box and documents stored in the bulletin box.

NOTE When a document is received into an F code box, the F code receiving notice is printed.

Check the F-code box number and print the stored document.

1. Press the SETUP button on the control panel.

2. Press Store Doc Setting.

3. Press Print.

4. Press F-Code Doc..

5. Select the F-code box storing the document you want to print.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad.

7. Select the file number of the document you want to print.

NOTE When All stored documents is selected, all documents stored in the F code box are printed.

In the case of secure receiving, skip this step.

8. Press Yes to continue or No to cancel.

The document that is stored or received is printed.

NOTE Secure received documents are automatically deleted after printing.

Documents that are received or stored in the bulletin box are not deleted after printing.

Deleting Stored Documents

1. Press the SETUP button on the control panel.

2. Press Store Doc Setting.

3. Press Delete.

4. Press Bulletin Box Doc.

5. Select the F-code box storing the document you want to delete.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad.

7. Select the file number of the document you want to delete.

NOTE When All stored documents is selected, all documents stored in the F code box are deleted.

8. Press Yes to continue or No to cancel.

Operation > 91

Fax Job View/Cancel

If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory.

1. Press the FAX JOB VIEW/CANCEL button on the control panel to prompt the Review commands screen.

2. Press the View reserved T button to display the list of fax jobs.

3. Select the fax job you wish to delete.

4. At the prompt, press Yes to confirm the deletion or press No to cancel the operation

and return to the list of fax jobs.

Fax Job Reports and Listings

Refer to “Reports and Listings” on page 114.

Fax Receiving

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive refer to “Auto Rx” on page 82 for details.

Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception Mode” on page 70.

NOTE

• If the MFP is actively sending or receiving a fax, then any incoming faxes will be rejected.

• Fax printing wil l only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to “Paper Setup” on page 32.

Operation > 92

Sending a Fax from your PC

NOTE You must have the fax driver installed on your PC. Download the latest fax driver from www.muratec.com.

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. On the Setup tab:

(a) Select the appropriate media size from the drop-down menu.

(b) Set the resolution quality to Fine, Normal or Fast.

5. On the Cover Sheet tab:

(a) Set the cover sheet usage settings as appropriate.

(b) Select a cover sheet format.

6. On the Sender tab:

(a) Enter your name.

(b) Enter your fax number.

(d) If required select the Add an outside call number checkbox and enter the

Outside call number as appropriate.

Operation > 93

7. On the Recipient tab:

(a) Click the Recipient... button.

(b) Select a fax number from the Phone book panel on the right hand side. Refer

to “Adding Fax Numbers to the Phone Book” on page 94.

(d) Repeat (b) and (c) as required to create the recipient list.

(e) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the Delete button.

(f) Once you have completed your list, press the OK button to close the Select

Recipients window.

8. Press the OK button to close the fax driver window.

9. Press OK to start sending your fax.

Adding Fax Numbers to the Phone Book

To add a fax destination number to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

Operation > 94

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (FAX number).

6. Type in the fax number destination Name.

7. Type in the required FAX number.

8. If required, type in a Comment.

9. Press the OK button to save.

Adding New Groups to the Phone Book

To add a new group to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (Group).

6. Type in th e Group name.

7. If required, type in a Comment.

Operation > 95

8. Add recipients to the group list:

NOTE Maximum 100 recipients in any one group.

(a) Select a fax number from the Phone book panel on the right hand side.

NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel.

(b) Press the Add-> button to add this number to the group list.

(d) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the <-Delete button.

9. Once you have completed your list, press the OK button to close the New Group window.

Importing and Exporting Fax Numbers

By using the import and export functions, you can manage fax numbers in a phone book created on another computer.

1. In Windows:

XP: select Start > Control Panel > Printer and Other Hardware > Printers and Faxes.

Server 2003: select Start > Printers and Faxes.

2000: select Start > Settings > Printers.

2. Right-click your machine icon and select Printer Preferences.

3. In the Setup tab, click the Phone Book button.

4. From the pull-down menu, click Tool > Export.

5. In the Export File screen, enter a name for the file and click the Save button. The

phone book is saved.

6. Import the saved phone book file to the other computer:

(a) In the fax driver installed on the computer that the phone book file was

imported, start the phone book in the same way, and click Tool > Import in the menu.

(b) In the Import File screen, select a phone book file to import. When the Open

button is clicked, data is imported to the phone book.

NOTE Registration of groups cannot be exported. (Destinations included in the group are exported.)

If the same name is already included in the phone book of the fax driver to import, it is skipped.

Operation > 96

Scanning

Basic Operation

1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner

glass.

2. Press the Scan button (1) on the control panel to prompt the Scan Ready screen.

3. Select the scan destination from the following options:

-E-mail

-USB Memory

-Local PC

-Network PC

- Remote PC

NOTE Local PC; select target application from the control panel on the MFP.

Remote PC; select target application from utility on your PC.

4. Set your scanning options as required. For further details refer to the following sections.

5. Press Mono (2) to scan your document(s) in black and white, or Color (3) to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press Stop (4) to abort the operation.

Operation > 97

Scan to E-mail

NOTE For illustration purposes only, the features shown are as accessed from the control panel.

Using the options available on the touch screen, you can enter e-mail information and alter the scan output to suit your needs:

NO. FEATURE OPTION DESCRIPTION

1Others Reply To

User defined

Use the QWERTY keyboard to enter an e-mail address or search the address book.

E-mail Subject

Subject:Template Text:Template

Select Subject Select Text

Enter new or edit the default e-mail subject and text templates.

Use the QWERTY keyboard to edit the subject/text or touch the on-screen button to select the subject/text templates.

File Name

User defined

Use the QWERTY keyboard to enter an appropriate file name.

DuplexScan

Cont. Scan

, Right&Left,

Top

OFF

, ON Allows you to continue scanning more

Select the bound originals binding position.

OFF

documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous Scan Mode” on page 111 for details.

Direction Left Edge,

Edge

Top

Specify the orientation of the leading edge of the document in the ADF or on the document glass.

Grayscale

OFF

, ON Select ON to print in grayscale or

black-and-white.

Operation > 98

Muratec MFX-C3400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual