Muratec MFX-C2700 User Manual
User Guide
P
REFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in software
and equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
http://www.
Copyright © 2010. All rights reserved.
Muratec is a registered trademark of Muratec America, Inc.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
As an Energy Star Program Participant, the manufacturer has determined that
this product meets the Energy Star guidelines for energy efficiency.
muratec.com
Preface > 2
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk
of staining skin or clothing.
M
ANUFACTURER
Muratec America Inc.
3301 East Plano Parkway, Suite 100
Plano, TX 75074
U.S.A.
Phone: 469-429-3300
www.muratec.com
Emergency first aid > 3
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3
Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Keypad - character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Qwerty keyboard
Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Switching on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Windows - scanner and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . .21
Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Fax driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
ActKey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Configuring the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Registering custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .34
PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .34
Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Contents > 4
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Document requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Scannable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Increasing copy count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Resetting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Auto reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Using the reset/logout button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Scan to local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Actkey interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Scan to remote PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Adding a new network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Setting sender and reply to e-mail addresses (from/reply to) . . . . . . . . .62
Creating e-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Adding an e-mail address entry to the address book . . . . . . . . . . . . . . .64
Deleting an e-mail address entry from the address book . . . . . . . . . . . .64
Modifying an e-mail address entry from the address book . . . . . . . . . . .65
Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .65
Deleting a group address entry from the address book . . . . . . . . . . . . .66
Modifying a group address entry from the address book. . . . . . . . . . . . .66
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Job lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Print job
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Print from USB memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Switching online/offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Sending a fax from the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . . .85
Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . . .86
Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . .86
Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . . .86
Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Registering an entry from reception or transmission history . . . . . . . . . .87
Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Receiving an internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .92
Contents > 5
Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . . .92
Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .93
Functions common to copy, fax and scan operations . . . . . . . . . . . . . . .94
Continuous scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Job macros
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Replacing the transfer belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
SD card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Checking the machine’s status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Checking the device and job status . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Appendix A - menu system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Paper setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138
Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Network scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
Store document settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
View information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Shutdown. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Easy setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Admin setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164
Muratec contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165
Contents > 6
N
OTES, CAUTIONS AND WARNINGS
NOTE
A note provides additional information to supplement the main text.
CAUTION!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine original toner
cartridges. Any other toner cartridge may not operate at all, even if it is described as
“compatible”, and if it does work, your product's performance and print quality may be
degraded.
Use of non-genuine products may invalidate your warranty.
Specifications subject to change without notice. All trademarks acknowledged.
Notes, cautions and warnings > 7
A
BOUT THIS GUIDE
NOTE
Images used in this manual may include optional features that your product
does not have installed.
D
OCUMENTATION SUITE
This guide is part of a suite of online and printed documentation provided to help you
become familiar with your product and to make the best use of its many powerful features.
The documentation is summarised below for reference and is found on the manuals DVD
unless indicated otherwise:
>
Material Safety booklet: provides information for safe use of your product.
This is a paper document that is packaged with the product and should be read before
setting up your machine.
> Set-up Guide: describes how to unpack, connect and turn on your product.
This is a paper document that is packaged with the product.
> User’s Guide: helps you become familiar with your product and make the best use
of its many features. Also included are guidelines for troubleshooting and
maintenance to ensure that it performs at its best. Additionally, information is
provided for adding optional accessories as your printing needs evolve.
P
URPOSE OF THIS GUIDE
The purpose of this guide is to provide you with in-depth information on how to use your
machine efficiently and effectively for printing, copying, scanning and faxing
NOTE
The User Guide assumes that the machine has been set up and fully
configured. Refer to the Setup Guide and Configuration Guide for guidance.
.
About this guide > 8
ON-
LINE USAGE
This guide is intended to be read on screen using Adobe Reader. Use the navigation and
viewing tools provided in Adobe Reader.
There are many cross-references within this book, each highlighted as blue text. When you
click on a cross-reference the display will instantly jump to the part of the manual
containing the referenced material.
By using the button in Adobe Reader, you can navigate directly back to where you were
before.
You can access specific information in two ways:
> In the list of bookmarks down the left hand side of your screen, click on the topic of
interest to jump to the required topic. (If the bookmarks are not available, use the
“Contents” on page 4.)
> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are
not available, use the “Contents” on page 4.) Find the term of interest in the
alphabetically arranged index and click on the associated page number to jump to
the page containing the term.
P
RINTING PAGES
The whole manual, individual pages, or sections may be printed. The procedure is:
1. From the toolbar, select File > Print (or press the Ctrl + P keys).
2. Choose which pages you wish to print:
(a) All pages, (1), for the entire manual.
(b) Current page, (2), for the page at which you are looking.
1
2
3
(c) Pages from and to, (3), for the range of pages you specify by entering their
page numbers.
(d) Click OK.
About this guide > 9
I
NTRODUCTION
Congratulations on choosing this Multi Function Product (MFP). It i s d es i gn ed w it h a d va nc e d
features, to give you clear, vibrant colo
speed on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the electronic
image to various destinations including e-mail addresses, printers, ftp servers or someone
else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to
send your documents to a destination fax number instantly.
Your MFP includes these features:
> Multi-tasking to allow scanning one job while printing another to ensure greater
productivity.
> Digital Copying - An intuitive control panel, makes digital copying fast and easy.
> Up to 600 x 600dpi (dots per inch) copy resolution.
> Actkey utility - enables the MFP to receive one key touch commands from a locally
connected computer (“pull scan”).
> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP
allows you to transmit document(s) over the internet via e-mail. With a touch of the
e-mail on-screen button and the selection of your recipients' e-mail addresses, the
document(s) is/are first scanned and converted into an image file, and then
transmitted to remote recipients within minutes.
r prints and crisp black and white pages at high
> Scan to Network PC - Allows you to send scanned documents to a server or a
personal computer's file folder over an intranet with FTP (File Transfer Protocol),
HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol.
The scan to filing feature removes the need for the mail server to handle large
attachments.
> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a
stack of up to 50 page document(s) to be continuously scanned.
> Faxing - An intuitive control panel, makes direct faxing fast and easy.
> Advanced fax transmission and reception, including delayed
transmissions, sending to multiple locations, confidential transmission and
reception, and polling.
> Address Book/Phone Book/Profiles Managing - This provides a convenient way to
manage all the e-mail addresses, fax numbers and profiles (filing destinations).
> Multi-level technology produces subtler tones and smoother gradations
of color to lend photographic quality to your documents.
> 600 x 600, 1200 x 600 dpi (dots per inch) print resolution for high
quality image production showing the finest detail.
> Internet Protocol version 6 (IPv6).
> Single Pass color Digital LED technology for high speed processing of your printed
pages.
> PostScript 3, PCL 5C, PCL 6 emulations for industry standard operation
and wide compatibility with most computer software.
> 10Base-T and 100Base-TX network connection lets you share this valuable resource
among users on your office network.
> Photo Enhance mode to improve printouts of photographic images (not available on
PS drivers).
Introduction > 10
> Automatic two-sided (duplex) printing for economical use of paper and compact
printing of larger documents.
Additionally, the following optional features are also available:
> Additional paper tray for loading a further 530 sheets to minimise operator
intervention, or different paper stocks for letterhead stationery, alternative paper
sizes or other print media.
> SD card for storage of overlays, macros and downloadable fonts, and
automatic collation of multiple copies of multipage documents and the download of
ICC Profiles.
Introduction > 11
O
VERVIEW
F
RONT VIEW
12
2
1
1. ADF unit.
2. ADF paper tray.
3. Operator panel.
Menu driven operator controls and LCD panel
4. USB memory port.
5. Output stacker, face down.
Standard printed copy delivery point. Holds up to
150 sheets at 80g/m².
6. Paper tray.
3
4
11
5
7
9
6
10
8
16
6
8. Multi-purpose tray release recess.
9. Top cover release button.
10. Document glass.
a
11. ADF document glass.
.
12. Document cover.
13. LED heads.
14. Fuser release levers.
15. Toner cartridges (C,M,Y,K).
16. ID unit.
Standard paper tray. Holds up to 250 sheets of
80g/m² paper.
7. Multi purpose tray.
Used for feeding heavier paper stocks, envelopes
and other special media. Also for manual feeding
of single sheets when required.
a. The display language can be changed to show different languages. (see “Changing the display
language” on page 17).
13
14
15
Introduction > 12
R
EAR VIEW
LINE TEL
98
7
1
4
5
6
2
3
1. ON/OFF switch.
2. Access panel.
3. AC power socket.
4. USB interface.
5. SD card slot
a. The Network Interface may have a protective “plug” which
must be removed before connection can be made.
.
6. Network interface.
7. Rear, face up stacker.
8. LINE connection.
9. TEL connection.
a
When the rear paper stacker is folded down paper exits the printer through the rear of the
printer and is stacked here face up. This is mainly used for heavy print media. When used
in conjunction with the multi purpose feed tray, the paper path through the printer is
essentially straight. This avoids bending the paper around curves in the paper path and
enables feeding of up to 220g/m² media.
Introduction > 13
C
ONTROL PANEL
3 1 2 12 513 1146
REF. DESCRIPTION
1. Liquid crystal display (LCD)
Displays operating instructions and status of your machine.
2. Panel adjust recess
The LCD panel can be swivelled upwards from its base position for ease of use.
20
18
19
14 7 8 101617915
3. Main function buttons
COPY: Pressing this button selects copy mode. This allows you to control the copying process
whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the
copies are automatically printed in the printer unit.
SCAN: Pressing this button gives access to several send modes. These allow you to select and
control the process whereby a document is scanned and the scanned data is sent: by email as an
attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for
a document to be scanned from a remote PC.
PRINT: Pressing this button selects print mode. This allows you to select and print out a stored job,
an encrypted print job or a job stored on a USB memory stick. It also allows you to print out a job
list of all recent prints, or switch the machine to an “offline” state.
FAX
Pressing this button selects fax send mode. This allows you to control
the process whereby a document is scanned and then the scanned data is sent as a fax.
4. RESET/LOG OUT:
Pressing this button returns all settings of a selected function to their default values, but does not
stop any jobs that are already in progress.
At the top level screen, pressing this button logs the user out (if access control is enabled and
active).
5. ?HELP:
Pressing this button when the green LED on the START button is flashing, displays help information
on the LCD screen.
6. Keypad
Use the numeric buttons to enter, for example, number of copies or a fax number.
The * and # buttons are also used to navigate menus in touch-tone systems
such as voice mail (if you have a telephone handset connected), or in vertical service codes.
Refer to “Keypad - character switching” on page 16.
7. START:
> MONO - Pressing this button starts the copying, faxing or scanning process in black & white.
> COLOR - Pressing this button starts the copying or scanning process in colo
Green LED illuminates when copying/scanning is possible, if the LED is unlit then that function is not
possible, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).
Introduction > 14
r.
3 1 2 12 513 1146
14 7 8 101617915
REF. DESCRIPTION
8. STOP: Pressing this button stops the copying or scanning process.
9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to
cancel any previous input.
10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being
illuminated when power save mode is on. If the machine has gone into power save mode as
indicated by the screen being black and the LED being illuminated, you can return to normal mode
by pressing the POWER SAVE button.
20
18
19
11. JOB MACRO
: Pressing this button allows you to program short-cuts to your most
used operations. For example a fax number you send to every day can be programmed in and then
allows you to perform that operation at the touch of a button. Refer to “Job macros”
on page 95.
12. STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status
information about the machine. Flashes/illuminates if there is a status item to be displayed.
13. SETTING: Pressing this button gives access to several setup options on the LCD screen, including
the administrator menu, profile options and address books settings.
14. CLEAR: Executes the following actions according to the entered items when pressed or held:
> Minimizes a setting value.
> Enters zero as a setting value.
> Clears what is entered.
> Cancels a selected item.
15. DATA IN MEMORY indicator light
LED illuminates to show data is stored in the MFP memory.
16. Arrow keys
Up: moves the cursor up.
Down: moves the cursor down.
Left: moves the cursor left. Can also be used to return to the previous screen.
Right: moves the cursor right. Can also be use to proceed to the next screen.
17. OK: Used to select and confirm current setting selections.
18. One-touch speed dial keys: Provides one-touch dialling of your most
often used or favourite fax numbers or email addresses. Eight keys x two groups (press the SHIFT
key to switch the groups).
19. Panel lift handle: Lift panel to reveal qwerty keyboard.
20. Qwerty keyboard: Refer to “Qwerty keyboard” on page 17.
Introduction > 15
K
EYPAD
-
CHARACTER SWITCHING
Numbers, upper and lower case letters and symbols can be entered using the keypad. Press
the key multiple times to switch between characters.
NOTE
When pressing multiple times, you must re-press the key within 2 seconds of
the previous press.
The example below is based on English being the display language:
KEY AVAILABLE CHARACTER
11 -> 1
2 a -> b -> c -> 2 -> A -> B -> C
3 d -> e -> f -> 3 -> D -> E -> F
4 g -> h -> i -> 4 -> G -> H -> I
5 j -> k -> l -> 5 -> J -> K -> L
6 m -> n -> o -> 6 -> M -> N -> O
7 p -> q -> r -> s -> 7 -> P -> Q -> R -> S
8 t -> u -> v -> 8 -> T -> U -> V
9 w -> x -> y -> z -> 9 -> W -> X -> Y -> Z
0 SP (space) -> 0 -> SP (space)
* @ -> * -> @
# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (
-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #
Introduction > 16
Q
WERTY KEYBOARD
You can also enter upper and lower case letters and symbols using the qwerty keyboard.
You can switch the entry mode from normal mode, CAPS mode and CTRL mode. The mode
change is reflected on the screen keyboard display.
Normal mode You can enter lower-case
CAPS mode By pressing the CAPS key, you
CTRL mode By pressing the CTRL key, you
letters.
can enter upper-case letters.
can enter symbols.
NOTE
Numbers and certain characters cannot be entered using the qwerty
keyboard. To enter them, use the screen keyboard or keypad.
C
HANGING THE DISPLAY LANGUAGE
The default language used by your MFP for display messages and for report printing is
English. If required, this can be changed using the Panel Language Setup utility.
Introduction > 17
G
ETTING STARTED
S
WITCHING ON
1. Check that the power switch is OFF.
2. Plug the power cable into the power socket of your machine.
3. Plug the power cable into the electric socket.
4. Check that no documents are on the document glass or ADF, and the ADF cover is
closed.
5. Press the power switch ON.
S
WITCHING OFF
CAUTION!
Do not turn off the power switch suddenly as this may damage your
MFP.
If you have an SD card fitted, always follow the correct shutdown
procedure to ensure that no data is lost.
Do not turn off while scanning is in progress.
1. Press the SETTING button on the control panel to enter the menu.
2. Using the arrow keys, scroll to the Shutdown menu.
3. Press the OK button.
4. Using the arrow keys, highlight Yes to continue or No to cancel.
5. Press the OK button to execute.
6. At the prompt, turn the power switch OFF.
Getting started > 18
P
OWER SAVING MODE
If you do not use the machine for a while, it will enter power saving mode to control the
power consumption of the device. To cancel or initiate power saving mode, press the
Power Save button on the control panel.
NOTE
If your machine is connected locally (via USB), when it transitions to Sleep
mode its status is viewed as off-line. To use the printer in this state, you must
press the Power Save button to exit sleep mode.
By default, the time interval to enter the power saving mode is set to 30
minutes. Refer to “Power Save Time” on page 161.
You can enable or disable the power saving mode. Refer to “Power Save
Enable” on page 162.
S
LEEP MODE
Your machine transitions from power saving mode to sleep mode after a set period of time.
In sleep mode the power consumption of the device in minimal. To cancel or initiate sleep
mode, press the Power Save button on the control panel.
NOTE
The machine will not enter sleep mode if an error occurs and the machine
requires attention.
By default, the time interval to enter sleep mode is set to 10 minutes. Refer
to “Sleep Time” on page 161.
You can enable or disable sleep mode. Refer to “Sleep” on page 162.
Getting started > 19
I
NSTALLING DRIVERS AND UTILITIES
NOTE
Example screenshots have been used throughout and may not represent your
machine, however the procedure is the same.
NOTE
You must be logged on as an administrator or a member of the Administrators
group in order to complete this procedure. If your computer is connected to a
network, network policy settings may also prevent you from completing this
procedure.
The installation instructions below refer to USB connection. For network connection details
refer to the Configuration Guide.
If you are running Windows Server 2003 or Server 2008, you may need to follow these
steps to ensure the WIA service starts when using the scanner driver and ActKey Utility:
NOTE
In the case of Server 2008, Desktop Experience needs to be installed.
1. Click Start > Administrative Tools > Services.
2. Double-click Services.
3. Double-click Windows Image Acquisition (WIA).
4. From the Startup type menu, select Automatic.
5. Under Service status, click Start.
6. Click OK.
Getting started > 20
W
INDOWS
-
SCANNER AND PRINTER DRIVERS
The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software.
Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's
front panel.
NOTE
The driver installer program is the recommended installation method.
NOTE
Do not connect the USB cable at this time. You will be instructed when to
connect the USB cable when you run the driver installer program.
1. Insert the DVD-ROM and click Easy Installation to start the
program.
2. Follow the on-screen instructions to install the drivers.
3. Attach the printer to a USB port of your computer.
4. Switch on the printer.
driver installer
Getting started > 21
MAC -
PRINTER DRIVER
The information in this section is based on Mac OS X Leopard (10.5). Other versions may
appear slightly different, but the principles are the same.
1. Insert the DVD-ROM and run the
driver installer program.
2. Follow the on-screen instructions to install the printer driver.
3. Attach the printer to a USB port of your computer.
4. Switch on the printer.
5. Choose Apple Menu > System Preferences > Print & Fax.
6. If the printer is already in the list of printers, click “-” to remove it.
NOTE
This is necessary as Leopard may not be using the correct printer driver
files.
7. Click “+” to add a new printer.
8. Ensure:
> The Default tab is selected and select your machine from the list.
> Your machine is displayed as Kind “USB” in the list of available printers.
> The Print Using: selection matches your machine.
If “Generic PostScript Printer” is displayed, select a driver that matches.
USB
9. Click Add.
10. Click Configure... and ensure the hardware options displayed match your machine.
NOTE
Hardware options are not configured automatically.
11. The printer is added to the list of printers.
12. Restart your computer.
Getting started > 22
FAX
DRIVER
The fax driver allows you to send faxes directly from your computer without printing the
document first.
Windows XP has built-in fax support - you can use your computer's modem to send faxes
directly from your computer.
With the fax driver you are sending the fax data from your computer to the MFP, and then
the MFP automatically sends the document.
NOTE
Before using the internet fax function, you need to configure the server
settings. Refer to the Configuration Guide for details.
Installing the fax driver
This is installed as part of the driver installer wizard.
Getting started > 23
C
ONFIGURATION TOOL
Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities
folder. Follow the on-screen instructions to complete the Configuration Tool installation.
The Configuration Tool can discover devices over USB or network connections.
1. To search and install, select Tools > Register Device.
2. Highlight the required search result and when prompted click Yes.
MFX(USB002)
The Configuration Tool allows you to set up and manage your MFP. Refer to the
Configuration Guide for detailed instructions.
NOTE
Network settings, such as LDAP configuration, cannot be saved to the MFP
from the Configuration Tool. For such settings, use the MFP operator panel or
MFP web page.
Getting started > 24
ACTKEY
UTILITY
NOTE
The ActKey utility only supports Windows.
You must have the scanner driver installed.
The ActKey utility enables the MFP to receive one key touch commands from a connected
computer.
Installation of the ActKey utility is optional and can be found on the DVD in the Utilities
folder.
Information on using the ActKey utility can be found in “Scan to remote PC” on page 58.
Setting up the ActKey utility
1. Install the ActKey utility from the DVD:
Set-up will place an “ActKey” icon on your desktop.
2. Double-click this icon to open the ActKey console.
3. Select Options > Button Settings. The following screen displays.
1
2
3
4. Select the function you want to set in section (1).
5. Set the parameters for this function in section (2).
6. When you have completed settings, press OK (3).
The Utility will return to the ActKey console.
Getting started > 25
7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program
to handle scanner events:
NOTE
The following example uses Windows XP. The steps may vary if you are using
any other operating system, but the principle is the same.
(a) Select Start > Control Panel.
(b) Double-click Scanners and Cameras.
(c) Right-click the MFP icon and click Properties.
(d) Select the Events tab.
(e) Choose an event from the Select an event drop-down menu.
(f) In the Actions field, click Start this program and choose ActKey from the
drop-down menu.
(g) Click Apply.
(h) Repeat steps e to g for each event, e.g. Scan to Application, Folder and PC-Fax.
(i) Click OK to confirm.
Getting started > 26
P
APER RECOMMENDATIONS
Your MFP will handle a variety of print media, including a range of paper weights and sizes.
This section provides general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard 75~90g/m² paper designed
for use in copiers and laser printers.
Use of heavily embossed or very rough textured paper is not recommended.
Pre-printed stationery can be used, but the ink must not offset when exposed to the high
fuser temperatures used in the printing process.
Envelopes
CAUTION!
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Labels
CAUTION!
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
C
ASSETTE TRAYS
SIZE DIMENSIONS WEIGHT (G/M²)
a
A6
A5 148 x 210mm
B5 182 x 257mm
16K (184x260mm) 184 x 260mm
Executive 184.2 x 266.7mm
16K (195x270mm) 195 x 270mm
16K (197x273mm) 197 x 273mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal 13.5in. 216 x 343mm
Legal 14in. 216 x 356mm
a. A6 printing from Tray 1 or the MP Tray only.
105 x 148mm Light 64 - 74g/m²
Medium Light 75 - 82g/m²
Medium 83 - 104g/m²
Heavy 105 - 120g/m²
Ultra heavy1 121 - 176g/m²
Ultra heavy2 177 - 220g/m²
Tray 1/2: 64 - 176g/m²
MP Tray: 64 - 220g/m²
Duplex: 64 - 176g/m²
If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi
purpose tray) you have the printer automatically switch to the other tray when the current
tray runs out of paper. When printing from Windows applications, this function is enabled
in the driver settings. When printing from other systems, this function is enabled in the
Print Menu. (See “Auto Tray Switch:” on page 149.)
Paper recommendations > 27
M
ULTI PURPOSE TRAY
The multi purpose tray can handle the same sizes as the cassette trays but in weights up
to 220
that the paper path through the printer is almost straight.
The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from
127.0mm to 1320mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and
128g/m² and the face up (rear) paper stacker.
Use the multi purpose tray for printing on envelopes. Up to 10 envelopes can be loaded at
one time, subject to a maximum stacking depth of 10mm.
F
The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m²
standard paper, and can handle paper stocks up to 176g/m².
Pages printed in reading order (page 1 first) will be sorted in reading order (last page on
top, facing down).
F
The face up stacker at the rear of the printer should be opened and the tray extension
pulled out when required for use. In this condition paper will exit via this path, regardless
of driver settings.
g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures
ACE DOWN STACKER
ACE UP STACKER
NOTE
The face up stacker cannot be used when printing duplex.
The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle
stocks up to 220
Always use this stacker and the multi purpose feeder for paper stocks heavier than
176g/m².
D
UPLEX
Automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette
sizes except A6), using paper stocks from 64 - 176g/m².
g/m².
Paper recommendations > 28
L
OADING PAPER
C
ASSETTE TRAYS
1. Remove the paper tray from the machine.
Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all
2.
sheets are properly separated, then tap the edges of the stack on a flat surface to
make it flush again (3).
1
2
3
Loading paper > 29
3. Load paper (letter headed paper face down and top edge towards the front of the
printer), as shown.
a
b
4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used.
5. Close the paper tray gently.
6. Set the correct paper size. Refer to “Configuring the tray settings” on page 32 and
“Registering custom sizes” on page 33.
To prevent paper jams:
> Do not leave space between the paper and the guides and rear stopper.
> Do not overfill the paper tray. Capacity depends on the type of paper stock.
> Do not load damaged paper.
> Do not load paper of different sizes or types at the same time.
> Close the paper tray gently.
Loading paper > 30
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