Muratec MFX-C2700 User Manual

User Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.

Muratec is a registered trademark of Muratec America, Inc.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

muratec.com

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Muratec America Inc. 3301 East Plano Parkway, Suite 100 Plano, TX 75074 U.S.A.

Phone: 469-429-3300

www.muratec.com

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Keypad - character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Qwerty keyboard

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Switching on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Windows - scanner and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . .21

Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Fax driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

ActKey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Configuring the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Registering custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .34

PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .34

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Contents > 4

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Document requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Scannable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Increasing copy count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Resetting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Auto reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Using the reset/logout button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Scan to local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Actkey interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Scan to remote PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Adding a new network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Setting sender and reply to e-mail addresses (from/reply to) . . . . . . . . .62

Creating e-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Adding an e-mail address entry to the address book . . . . . . . . . . . . . . .64

Deleting an e-mail address entry from the address book . . . . . . . . . . . .64

Modifying an e-mail address entry from the address book . . . . . . . . . . .65

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .65

Deleting a group address entry from the address book . . . . . . . . . . . . .66

Modifying a group address entry from the address book. . . . . . . . . . . . .66

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Job lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Print job

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Print from USB memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Switching online/offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Sending a fax from the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . . .85

Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . . .86

Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . .86

Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . . .86

Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Registering an entry from reception or transmission history . . . . . . . . . .87

Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Receiving an internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .92

Contents > 5

Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . . .92

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .93

Functions common to copy, fax and scan operations . . . . . . . . . . . . . . .94

Continuous scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Job macros

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Replacing the transfer belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

SD card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Checking the machine’s status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Checking the device and job status . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Appendix A - menu system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Paper setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Network scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Store document settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

View information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Shutdown. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Easy setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Admin setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Muratec contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

Material Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up Guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

URPOSE OF THIS GUIDE

The purpose of this guide is to provide you with in-depth information on how to use your machine efficiently and effectively for printing, copying, scanning and faxing

NOTE The User Guide assumes that the machine has been set up and fully configured. Refer to the Setup Guide and Configuration Guide for guidance.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual.

(b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It i s d es i gn ed w it h a d va nc e d features, to give you clear, vibrant colo speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> Multi-tasking to allow scanning one job while printing another to ensure greater

productivity.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy.

> Up to 600 x 600dpi (dots per inch) copy resolution.

> Actkey utility - enables the MFP to receive one key touch commands from a locally

connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail on-screen button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

r prints and crisp black and white pages at high

> Scan to Network PC - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing fast and easy.

> Advanced fax transmission and reception, including delayed

transmissions, sending to multiple locations, confidential transmission and reception, and polling.

> Address Book/Phone Book/Profiles Managing - This provides a convenient way to

manage all the e-mail addresses, fax numbers and profiles (filing destinations).

> Multi-level technology produces subtler tones and smoother gradations

of color to lend photographic quality to your documents.

> 600 x 600, 1200 x 600 dpi (dots per inch) print resolution for high

quality image production showing the finest detail.

> Internet Protocol version 6 (IPv6).

> Single Pass color Digital LED technology for high speed processing of your printed

pages.

> PostScript 3, PCL 5C, PCL 6 emulations for industry standard operation

and wide compatibility with most computer software.

> 10Base-T and 100Base-TX network connection lets you share this valuable resource

among users on your office network.

> Photo Enhance mode to improve printouts of photographic images (not available on

PS drivers).

Introduction > 10

> Automatic two-sided (duplex) printing for economical use of paper and compact

printing of larger documents.

Additionally, the following optional features are also available:

> Additional paper tray for loading a further 530 sheets to minimise operator

intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media.

> SD card for storage of overlays, macros and downloadable fonts, and

automatic collation of multiple copies of multipage documents and the download of ICC Profiles.

Introduction > 11

VERVIEW

RONT VIEW

1. ADF unit.

2. ADF paper tray.

3. Operator panel.

Menu driven operator controls and LCD panel

4. USB memory port.

5. Output stacker, face down.

Standard printed copy delivery point. Holds up to 150 sheets at 80g/m².

6. Paper tray.

8. Multi-purpose tray release recess.

9. Top cover release button.

10. Document glass.

11. ADF document glass.

12. Document cover.

13. LED heads.

14. Fuser release levers.

15. Toner cartridges (C,M,Y,K).

16. ID unit.

Standard paper tray. Holds up to 250 sheets of 80g/m² paper.

7. Multi purpose tray.

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

a. The display language can be changed to show different languages. (see “Changing the display

language” on page 17).

Introduction > 12

EAR VIEW

LINE TEL

4 5

1. ON/OFF switch.

2. Access panel.

3. AC power socket.

4. USB interface.

5. SD card slot

a. The Network Interface may have a protective “plug” which

must be removed before connection can be made.

6. Network interface.

7. Rear, face up stacker.

8. LINE connection.

9. TEL connection.

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 220g/m² media.

Introduction > 13

ONTROL PANEL

3 1 2 12 513 1146

REF. DESCRIPTION

1. Liquid crystal display (LCD)

Displays operating instructions and status of your machine.

2. Panel adjust recess

The LCD panel can be swivelled upwards from its base position for ease of use.

14 7 8 101617915

3. Main function buttons

COPY: Pressing this button selects copy mode. This allows you to control the copying process

whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the

copies are automatically printed in the printer unit.

SCAN: Pressing this button gives access to several send modes. These allow you to select and

control the process whereby a document is scanned and the scanned data is sent: by email as an

attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for

a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode. This allows you to select and print out a stored job,

an encrypted print job or a job stored on a USB memory stick. It also allows you to print out a job

list of all recent prints, or switch the machine to an “offline” state.

FAX

Pressing this button selects fax send mode. This allows you to control

the process whereby a document is scanned and then the scanned data is sent as a fax.

4. RESET/LOG OUT:

Pressing this button returns all settings of a selected function to their default values, but does not

stop any jobs that are already in progress.

At the top level screen, pressing this button logs the user out (if access control is enabled and

active).

5. ?HELP:

Pressing this button when the green LED on the START button is flashing, displays help information

on the LCD screen.

6. Keypad

Use the numeric buttons to enter, for example, number of copies or a fax number.

The * and # buttons are also used to navigate menus in touch-tone systems

such as voice mail (if you have a telephone handset connected), or in vertical service codes.

Refer to “Keypad - character switching” on page 16.

7. START:

> MONO - Pressing this button starts the copying, faxing or scanning process in black & white.

> COLOR - Pressing this button starts the copying or scanning process in colo

Green LED illuminates when copying/scanning is possible, if the LED is unlit then that function is not

possible, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).

Introduction > 14

3 1 2 12 513 1146

14 7 8 101617915

REF. DESCRIPTION

8. STOP: Pressing this button stops the copying or scanning process.

9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to cancel any previous input.

10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being illuminated when power save mode is on. If the machine has gone into power save mode as indicated by the screen being black and the LED being illuminated, you can return to normal mode by pressing the POWER SAVE button.

11. JOB MACRO

: Pressing this button allows you to program short-cuts to your most

used operations. For example a fax number you send to every day can be programmed in and then allows you to perform that operation at the touch of a button. Refer to “Job macros”

on page 95.

12. STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status information about the machine. Flashes/illuminates if there is a status item to be displayed.

13. SETTING: Pressing this button gives access to several setup options on the LCD screen, including the administrator menu, profile options and address books settings.

14. CLEAR: Executes the following actions according to the entered items when pressed or held:

> Minimizes a setting value. > Enters zero as a setting value. > Clears what is entered. > Cancels a selected item.

15. DATA IN MEMORY indicator light

LED illuminates to show data is stored in the MFP memory.

16. Arrow keys

Up: moves the cursor up.

Down: moves the cursor down.

Left: moves the cursor left. Can also be used to return to the previous screen.

Right: moves the cursor right. Can also be use to proceed to the next screen.

17. OK: Used to select and confirm current setting selections.

18. One-touch speed dial keys: Provides one-touch dialling of your most often used or favourite fax numbers or email addresses. Eight keys x two groups (press the SHIFT key to switch the groups).

19. Panel lift handle: Lift panel to reveal qwerty keyboard.

20. Qwerty keyboard: Refer to “Qwerty keyboard” on page 17.

Introduction > 15

EYPAD

CHARACTER SWITCHING

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters.

NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

The example below is based on English being the display language:

KEY AVAILABLE CHARACTER

11 -> 1

2 a -> b -> c -> 2 -> A -> B -> C

3 d -> e -> f -> 3 -> D -> E -> F

4 g -> h -> i -> 4 -> G -> H -> I

5 j -> k -> l -> 5 -> J -> K -> L

6 m -> n -> o -> 6 -> M -> N -> O

7 p -> q -> r -> s -> 7 -> P -> Q -> R -> S

8 t -> u -> v -> 8 -> T -> U -> V

9 w -> x -> y -> z -> 9 -> W -> X -> Y -> Z

0 SP (space) -> 0 -> SP (space)

* @ -> * -> @

# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

Introduction > 16

WERTY KEYBOARD

You can also enter upper and lower case letters and symbols using the qwerty keyboard.

You can switch the entry mode from normal mode, CAPS mode and CTRL mode. The mode change is reflected on the screen keyboard display.

Normal mode You can enter lower-case

CAPS mode By pressing the CAPS key, you

CTRL mode By pressing the CTRL key, you

letters.

can enter upper-case letters.

can enter symbols.

NOTE Numbers and certain characters cannot be entered using the qwerty keyboard. To enter them, use the screen keyboard or keypad.

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is English. If required, this can be changed using the Panel Language Setup utility.

Introduction > 17

ETTING STARTED

WITCHING ON

1. Check that the power switch is OFF.

2. Plug the power cable into the power socket of your machine.

3. Plug the power cable into the electric socket.

4. Check that no documents are on the document glass or ADF, and the ADF cover is

closed.

5. Press the power switch ON.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP.

If you have an SD card fitted, always follow the correct shutdown procedure to ensure that no data is lost.

Do not turn off while scanning is in progress.

1. Press the SETTING button on the control panel to enter the menu.

2. Using the arrow keys, scroll to the Shutdown menu.

3. Press the OK button.

4. Using the arrow keys, highlight Yes to continue or No to cancel.

5. Press the OK button to execute.

6. At the prompt, turn the power switch OFF.

Getting started > 18

OWER SAVING MODE

If you do not use the machine for a while, it will enter power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel.

NOTE If your machine is connected locally (via USB), when it transitions to Sleep mode its status is viewed as off-line. To use the printer in this state, you must press the Power Save button to exit sleep mode.

By default, the time interval to enter the power saving mode is set to 30 minutes. Refer to “Power Save Time” on page 161.

You can enable or disable the power saving mode. Refer to “Power Save

Enable” on page 162.

LEEP MODE

Your machine transitions from power saving mode to sleep mode after a set period of time. In sleep mode the power consumption of the device in minimal. To cancel or initiate sleep mode, press the Power Save button on the control panel.

NOTE The machine will not enter sleep mode if an error occurs and the machine requires attention.

By default, the time interval to enter sleep mode is set to 10 minutes. Refer to “Sleep Time” on page 161.

You can enable or disable sleep mode. Refer to “Sleep” on page 162.

Getting started > 19

NSTALLING DRIVERS AND UTILITIES

NOTE Example screenshots have been used throughout and may not represent your machine, however the procedure is the same.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

The installation instructions below refer to USB connection. For network connection details refer to the Configuration Guide.

If you are running Windows Server 2003 or Server 2008, you may need to follow these steps to ensure the WIA service starts when using the scanner driver and ActKey Utility:

NOTE In the case of Server 2008, Desktop Experience needs to be installed.

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

Getting started > 20

INDOWS

SCANNER AND PRINTER DRIVERS

The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software. Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's front panel.

NOTE The driver installer program is the recommended installation method.

NOTE Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the driver installer program.

1. Insert the DVD-ROM and click Easy Installation to start the program.

2. Follow the on-screen instructions to install the drivers.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

driver installer

Getting started > 21

MAC -

PRINTER DRIVER

The information in this section is based on Mac OS X Leopard (10.5). Other versions may appear slightly different, but the principles are the same.

1. Insert the DVD-ROM and run the

driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Print & Fax.

6. If the printer is already in the list of printers, click “-” to remove it.

NOTE This is necessary as Leopard may not be using the correct printer driver files.

7. Click “+” to add a new printer.

8. Ensure:

> The Default tab is selected and select your machine from the list.

> Your machine is displayed as Kind “USB” in the list of available printers.

> The Print Using: selection matches your machine.

If “Generic PostScript Printer” is displayed, select a driver that matches.

USB

9. Click Add.

10. Click Configure... and ensure the hardware options displayed match your machine.

NOTE Hardware options are not configured automatically.

11. The printer is added to the list of printers.

12. Restart your computer.

Getting started > 22

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first.

Windows XP has built-in fax support - you can use your computer's modem to send faxes directly from your computer.

With the fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

NOTE Before using the internet fax function, you need to configure the server settings. Refer to the Configuration Guide for details.

Installing the fax driver

This is installed as part of the driver installer wizard.

Getting started > 23

ONFIGURATION TOOL

Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities folder. Follow the on-screen instructions to complete the Configuration Tool installation.

The Configuration Tool can discover devices over USB or network connections.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

MFX(USB002)

The Configuration Tool allows you to set up and manage your MFP. Refer to the Configuration Guide for detailed instructions.

NOTE Network settings, such as LDAP configuration, cannot be saved to the MFP from the Configuration Tool. For such settings, use the MFP operator panel or MFP web page.

Getting started > 24

ACTKEY

UTILITY

NOTE The ActKey utility only supports Windows.

You must have the scanner driver installed.

The ActKey utility enables the MFP to receive one key touch commands from a connected computer.

Installation of the ActKey utility is optional and can be found on the DVD in the Utilities folder.

Information on using the ActKey utility can be found in “Scan to remote PC” on page 58.

Setting up the ActKey utility

1. Install the ActKey utility from the DVD:

Set-up will place an “ActKey” icon on your desktop.

2. Double-click this icon to open the ActKey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the ActKey console.

Getting started > 25

7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Windows XP. The steps may vary if you are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel.

(b) Double-click Scanners and Cameras.

(d) Select the Events tab.

(e) Choose an event from the Select an event drop-down menu.

(f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu.

(g) Click Apply.

(h) Repeat steps e to g for each event, e.g. Scan to Application, Folder and PC-Fax.

(i) Click OK to confirm.

Getting started > 26

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes

CAUTION!

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Labels

CAUTION!

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 A5 148 x 210mm B5 182 x 257mm 16K (184x260mm) 184 x 260mm Executive 184.2 x 266.7mm 16K (195x270mm) 195 x 270mm 16K (197x273mm) 197 x 273mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

a. A6 printing from Tray 1 or the MP Tray only.

105 x 148mm Light 64 - 74g/m²

Medium Light 75 - 82g/m²

Medium 83 - 104g/m²

Heavy 105 - 120g/m²

Ultra heavy1 121 - 176g/m²

Ultra heavy2 177 - 220g/m²

Tray 1/2: 64 - 176g/m²

MP Tray: 64 - 220g/m²

Duplex: 64 - 176g/m²

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you have the printer automatically switch to the other tray when the current

tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu. (See “Auto Tray Switch:” on page 149.)

Paper recommendations > 27

ULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 220 that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from

127.0mm to 1320mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes. Up to 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m².

Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures

ACE DOWN STACKER

ACE UP STACKER

NOTE The face up stacker cannot be used when printing duplex.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 220

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

UPLEX

Automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 64 - 176g/m².

g/m².

Paper recommendations > 28

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the machine.

Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

Loading paper > 29

3. Load paper (letter headed paper face down and top edge towards the front of the printer), as shown.

4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used.

5. Close the paper tray gently.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 32 and

“Registering custom sizes” on page 33.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper.

> Do not overfill the paper tray. Capacity depends on the type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same time.

> Close the paper tray gently.

Loading paper > 30

> Do not pull the paper tray out during printing (except as described below for the 2nd

tray).

NOTE

> If you have two trays and you are printing from the 1st (upper) tray, you

can pull out the 2nd (lower) tray during printing to reload it. However, if you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear) stacker (a) is closed

(the paper exits from the top of the printer). Stacking capacity is approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear) stacker (a) is open and

the paper support (b) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

> Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper > 31

ULTI PURPOSE TRAY

1. Open the multi purpose tray (a).

2. Fold out the paper supports (b).

3. Press gently down on the paper platform (c) to ensure it is latched down.

4. Load the paper and adjust the paper guides (d) to the size of paper being used.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the printer.

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and top edge away from the printer.

> Envelopes should be loaded face up with top edge to the left and short edge into

the printer. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

5. Press the tray latch button inwards to release the paper platform, so that the paper is lifted and gripped in place.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 32 and

“Registering custom sizes” on page 33.

ONFIGURING THE TRAY SETTINGS

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the loaded paper on your machine.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Press OK to select Paper Size.

5. Using the arrow keys, scroll to the loaded paper size and press OK.

6. Using the Down arrow key, scroll to Media Type and press OK.

7. Using the arrow keys, scroll to the type of media loaded and press OK.

8. Using the Down arrow key, scroll to Media Weight and press OK.

9. Using the arrow keys, scroll to the weight of the loaded paper and press OK.

10. Press the Left arrow key to exit the menu.

Loading paper > 32

EGISTERING CUSTOM SIZES

To load custom size paper, you need to register the width and length of the paper before printing.

The range of the sizes you can set differs according to the paper tray.

TRAY AVAILABLE SIZE RANGE

Tra y 1 Width: 105 to 216 mm (4.1 to 8.5 inches)

Length: 148 to 356 mm (5.8 to 14.0 inches)

Tra y 2 ( op ti o na l ) Width: 148 to 216 mm (5.8 to 8.5 inches)

Length: 148 to 356 mm (8.3 to 14.0 inches)

MP tray Width: 64 to 216 mm (2.5 to 8.5 inches)

Length: 127 to 1321 mm (5.0 to 52.0 inches)

NOTE For tray 1 and tray 2, you can configure the

Size

is set to Custom.

The available size range for duplex printing is the same as that for tray 2.

Custom setting only when Paper

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Using the Down arrow key, scroll to Custom and press OK.

5. Using the keypad, enter the Width and Length of the loaded paper.

Press the Right arrow key to move between digits.

6. Press OK.

7. Press the Left arrow key to exit the menu.

Loading paper > 33

SER AUTHENTICATION AND ACCESS CONTROL

If your Administrator has enabled access control on yo ur m achi ne, i t wi ll aut oma t ica lly s tar t up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is:

> PIN; you will need to provide a valid PIN (personal identification number).

> User name and password; you will need to provide a valid user name and

password.

After using it, you will be expected to log out, leaving the machine in access control mode, unable to be used by unauthorised users.

AUTHENTICATION

OGGING INTO THE MACHINE

1. Enter your PIN using the keypad on the control panel.

2. Press OK.

If authentication succeeds, the top screen displays.

OGGING OUT OF THE MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

NOTE After a certain period of time, the machine automatically logs out users.

SER NAME AND PASSWORD AUTHENTICATION

OGGING INTO THE MACHINE

1. Make sure that User Name is selected and then press the Right arrow key.

2. Enter your name.

3. Using the arrow keys, highlight Done and then press OK.

4. Make sure that Password is selected and then press OK.

5. Enter your password.

6. Using the arrow keys, highlight Done and then press OK.

7. At the Login screen, press OK.

If authentication succeeds, the top screen displays.

OGGING OUT OF THE MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

NOTE After a certain period of time, the machine automatically logs out users.

User authentication and access control > 34

PERATION FROM THE COMPUTER

NOTE The authentication type specified on the computer overrides the one specified on the machine.

Printing from Windows

NOTE You cannot use the PCL XPS printer driver for this function.

This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to print.

2. From the File menu, select Print.

3. Choose the printer driver you want in Select Printer and click Preferences.

4. Select the Job Options tab.

5. Click User Auth....

6. Select the Enable User Authentication check box.

7. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

8. Click OK.

9. Click OK and then click Print.

Printing from Mac

NOTE This procedure uses Mac OS X 10.6 as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to print.

2. From the File menu, select Print.

3. Select your machine’s printer driver.

4. Select User Auth... from the panel menu under the Printer and Presets menus.

5. Select the Enable User Authentication check box.

6. Enter the user name in User Name and the password in Password.

7. Click Print.

User authentication and access control > 35

Faxing (Windows only)

NOTE This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use.

1. Open the file you want to fax.

2. From the File menu, select Print.

3. Select your machine (fax driver) in Select Printer and click Preferences.

4. On the Setup tab, click User Authentication....

5. Select the Enable User Authentication check box.

6. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

7. Click OK.

8. Click OK and then click Print.

User authentication and access control > 36

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication

and access control” on page 34 for details.

The following sections describe how to copy, fax, and scan your documents.

Refer to “Printing” on page 67 for details of how to use the printing options available from the control panel. For full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.

For full details of how to access and use the security features, please refer to the Security Guide.

Operation > 37

ULTI-TASKING

Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed.

Copy Scan to

Scan to

email/

2 n d

network

Internet

memory

Fax (Tx)

1st

Copy

Scan to

No Yes Yes No

Yes Yes Yes No Yes Yes Yes Yes Yes

email/ network PC

Internet Fax (Tx)

Scan to

No No No No Yes No No Yes Yes

USB memory

Fax Tx Yes Yes Yes

Fax Rx

No Yes Yes Yes

Yes Yes

from USB (direct print)

USB

Yes

Fax

Print from

USB

(direct

print)

PC scan

(remote

PC)

Email to

Internet

Fax (Rx)

(direct

Yes

No Yes Yes Yes Yes

Yes

Print from

Web

print)

PC scan

No No No No Yes No No Yes Yes

(remote PC)

Email to print

No Yes Yes Yes Yes

Yes

Internet Fax (Rx)

Yes Yes Yes

Yes

Print from Web (direct print)

a. Data is accepted but printing is halted until the 1st action is complete.

b. While only printing the first print action (scan is completed), the second action can be allowed to browse the

files on the USB memory.

c. Operation is accepted but operation is halted until the 1st action is complete.

d. Copy is enabled only before the start of printing of a received fax image.

e. The second action won't be able to do due to less available memory.

f. Copy is enabled after completing the first print action.

Operation > 38

OADING DOCUMENT(S

The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

OCUMENT REQUIREMENTS

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 114.3 x 139.7mm to 215.9 x 355.6mm.

> Document(s) can range in weight from 60 to 120 g/m

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

When faxing, you can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass. You cannot load mixed size documents.

)

CANNABLE AREA

Text or images within the shaded area are not scanned.

Operation > 39

LACING DOCUMENT(S) IN THE

ADF

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to

50 pages at one time.

2. Place the document with the text face UP in the ADF:

> If your document is portrait, load with the top edge of the document in first.

> If your document is landscape, load with the left edge of the document in first.

3. Adjust the Paper Guides to centre the document in the ADF.

Operation > 40

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass:

> If your document is portrait, align its top edge to the upper-left corner of the

glass.

> If your document is landscape, align its right edge to the upper-left corner of the

glass.

3. Close the document cover.

Operation > 41

OPYING

and access control” on page 34 for details.

ASIC OPERATION

2 3 4

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy button (1) on the control panel to prompt the Copy

screen.

Start ready.

NOTE Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Colo your document(s) in color.

NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation.

NCREASING COPY COUNT

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. If required, press the Copy button on the control panel to prompt the Copy screen.

2. Enter number of copies required using the numeric keypad. The screen display will

confirm the copy count selected.

NOTE You can select up to 99 copies.

r (3) to copy

Copying > 42

DVANCED OPERATION

Using the options available you can alter the copy output to suit your needs:

1. Press the Right arrow key.

2. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options.

3. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

FEATURE OPTION DESCRIPTION

Scan Size Letter, A5, A6, B5, A4, Legal 13, Legal 13.5,

Legal 14, Executive

Duplex Copy OFF(Simplex), Simplex -> Duplex LE,

Simplex -> Duplex SE, Duplex -> Duplex, Duplex LE -> Simplex, Duplex SE -> Simplex

Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.

Paper Feed Auto, Tr a y 1, Tra y 2 *, M P Tr a y Allows you to define the paper tray for

Zoom Auto, 100%, Zoom (25-400%), A4->A5(70%),

Leg14->Let(78%), Leg13.5->Let(81%), Leg13->Let(84%), A4->B5(86%), A4->Let(94%), Let->A4(97%), Fit to page(98%), B5->A4(115%), A5->A4(141%)

Sort ON, OFF ON prints 1 entire copy/set of the

Allows you to select the document size.

Turns the duplex (2-sided) function off or on.

Display condition: Duplex Copy is set to Duplex -> Duplex and N-up or Repeat is ON.

printing.

Auto - Allows for automatic tray selection based on the document image size and/or scaling setting defined.

* If fitted.

Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by entering the value using the keypad.

multiple copy document at a time (e.g. pages 1,2,3,1,2,3,1,2,3,…) OFF batch prints the multiple copy document page by page (e.g. pages 1,1,1,2,2,2,3,3,3,…)

Copying > 43

FEATURE OPTION DESCRIPTION

Image Settings

Density -3, -2, -1, 0, +1,

+2, +3

Document Type Text, Text&Photo,

Photo, Photo (Glossy)

Scan Resolution Normal, Extra Fine Allows you to select the scanning

Background Removal OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color

Contrast -3, -2, -1, 0, +1,

+2, +3

Hue -3, -2, -1, 0, +1,

+2, +3

Adjust density

Darker: Keep colo darker image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to specify the type of images on the document.

resolution. The Extra Fine setting reproduces a higher resolution image with greater detail, however this requires more disk space.

Note: In Mono copy mode, the resolution is fixed to Extra Fine.

background of the image (assuming

document has a color background) such that the background color is not printed.

Contrast setting

High: Enhance brightness

Low: Reduce brightness

Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

r intensity and

Saturation -3, -2, -1, 0, +1,

+2, +3

RGB Red: -3, -2, -1, 0,

+1, +2, +3

Green: -3, -2, -1, 0, +1, +2, +3

Blue: -3, -2, -1, 0, +1, +2, +3

Direction Portrait, Landscape Selects the default page orientation.

N-In-1 OFF

2-in-1 4-in-1: Vertical 4-in-1: Horizontal

Repeat OFF

x2 x4

Saturation setting

High: Enhance image sharpness

Low: Reduce hue

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

Allows you to print multiple pages of the document to a single sheet of paper.

2-n-1 layout orientation and image order is fixed. If you specify 4-in-1 you can specify horizontal or vertical orientation. If you specify 2-in-1 or 4in-1, set your original documents on the ADF, alternatively enable Continue Scan mode and use the document glass (see “Continue Scan” on

page 45).

Allows you to print multiple images of an original document on a single sheet.

ID Card Copy ON, OFF Allows you to set ID card copying as

the default copy mode.

Copying > 44

FEATURE OPTION DESCRIPTION

Continue Scan

Mixed Size ON, OFF Allows you to load originals of same

Margin ON, OFF Allows you to change the document

Edge Erase ON, OFF Allows you to block out the peripheral

ON, OFF Allows you to continue scanning more

documents. Allows you to construct a single scan job from multiple individual sheets or originals.

width but different length in the ADF.

The following document sizes can be set concurrently; A3 and A4 LEF, B4 and B5 LEF, A4SEF and A5 LEF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

top and left margin areas.

Input range: -25 to +25mm.

areas of the document where spurious shadows and borders may arise when copying with the document cover open (such as with books and magazines) or for other purposes.

Input range: 5 to 50mm.

4. Press the Left arrow key or Back button to return to the start menu.

5. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

ESETTING COPY SETTINGS

UTO RESET

All settings you configured for your copy job return to their default values if no operation is made for a set period of time.

The factory default setting is 3 minutes. Refer to “Operation Timeout” on page 160.

SING THE RESET/LOGOUT BUTTON

By pressing the RESET/LOGOUT button, the settings you configured for your copy job return to their default values.

After copying, press the RESET/LOGOUT key to reset the default settings for the next user.

Copying > 45

CANNING

and access control” on page 34 for details.

2 3 4

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button (1) on the control panel to prompt the Scan Menu screen.

3. Select the scan destination from the following options:

> E-mail

> Network PC

> USB Memory

> Local PC

> Remote PC

NOTE Local PC; select target application from the control panel on the MFP.

Remote PC; select target application from utility on your PC.

4. Set your scanning options as required. For further details refer to the following sections.

5. Press Mono (2) to scan your document(s) in black and white, or Colo

r (3) to scan

your document(s) in color.

NOTE If you wish to cancel the scan process, press Stop (4) to abort the operation.

Scanning > 46

CAN TO E-MAIL

NOTE For illustration purposes only, the features shown are as accessed from the control panel.

Using the options available, you can enter e-mail information and alter the scan output to suit your needs:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. If required, use the arrow keys and scroll to E-mail, then press OK.

Scan Menu

E-mail

Network PC

USB Memory

4. Using the options available, you can enter e-mail destination(s) and alter the scan output to suit your needs.

FEATURE OPTION DESCRIPTION

Destination

Add Destination To:

Scan Settings Scan Size

Address Book Select e-mail address from

Cc:

Bcc:

E-mail Group List Select destination group

E-mail Send History Displays the list of sent

Direct Input Enter e-mail address using

LDAP Simple Search Use the on-screen keyboard

Advanced Search

Search Method:

User Name:

E-mail Address:

A4, A5, A6, B5, Letter, Legal 13, Legal 13.5, Legal 14, Executive

the address book.

Input range: 001-100

from the list.

Input range: 01-20

e-mails.

the on-screen keyboard.

to enter a search value.

Use Advanced Search to search the LDAP address book by user name and/or e-mail address.

Can display up to 100 addresses.

Allows you to select the scan size.

Duplex Scan OFF, Long Edge Bind, Short Edge

Bind

Scanning > 47

Select the bound originals binding position.

FEATURE OPTION DESCRIPTION

Scan Settings

(cont.)

Image Settings Density -3, -2, -1, 0, +1,

+2, +3

Document Type

Resolution 75dpi, 100dpi,

Background Removal

Contrast -3, -2, -1, 0, +1,

Hue -3, -2, -1, 0, +1,

Tex t , Text&Photo, Photo, Photo (Glossy)

150dpi, 200dpi, 300dpi, 400dpi, 600dpi

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out any

+2, +3

Adjust density

Darker: Keep colo and darker image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to specify the type of images on the document.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

unintended background color.

Contrast setting

High: Enhance brightness

Low: Reduce brightness

Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

r intensity

Saturation -3, -2, -1, 0, +1,

+2, +3

RGB Red: -3, -2, -1, 0,

+1, +2, +3

Green: -3, -2, -1, 0, +1, +2, +3

Blue: -3, -2, -1, 0, +1, +2, +3

Reply To Address Book Select e-mail address from

Direct Input Enter e-mail address using

LDAP Simple Search Use the on-screen keyboard

Advanced Search

Search Method:

User Name:

E-mail Address:

Saturation setting

High: Enhance image sharpness

Low: Reduce hue

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

the address book.

Input range: 001-100

the on-screen keyboard.

to enter a search value.

Use Advanced Search to search the LDAP address book by user name and/or e-mail address.

Can display up to 100 addresses.

Scanning > 48

FEATURE OPTION DESCRIPTION

Scan Settings

(cont.)

Edit E-mail Subject Select Subject Enter new or edit the default

Direct Input

E-mail Body Select Text

Direct Input

File Name User defined Use the on-screen keyboard

Continue Scan ON, OFF Allows you to continue

Greyscale ON, OFF Select ON to print in

File Format Colo

PDF, TIFF, JPEG, XPS

Mono (Grayscale): PDF, TIFF, JPEG, XPS

Mono (Binary): PDF, TIFF, XPS

e-mail subject and text templates.

For further details refer to

“Creating e-mail templates” on page 63.

to enter an appropriate file name.

scanning more documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous scan

mode” on page 94 for

details.

grayscale.

Select the appropriate file format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Compression Rate

Edge Erase ON, OFF Use the keypad to enter the

E-mail Send History Displays the list of sent

Color: High, Medium, Low

Mono (Grayscale): High, Medium, Low

Mono (Binary): High, Medium, Raw

Select the appropriate encryption level.

Select the appropriate compression level.

Note:

Mono (Binary); High = G4 Medium = G3

width settings.

Input range: 5 to 50mm

e-mails.

NOTE

> If you want to use the address book or group list features, be sure to

book” on page 62.

> This machine allows you to send scanned document(s) to multiple e-mail

addresses. Simply select the destination you require and press OK, then repeat until all the destinations you require are selected.

> Up to 48 characters can be entered in the “Destination”, “Reply to” and

the “Subject” fields.

> If the administrator has set SMTP or POP3 authentication, after sending

your scanned document to e-mail addresses, and if no more transmission is required, log out of the system. This is to prevent misuse of the user's e-mail account for sending e-mails. If there is no other operation within 3 minutes, the system will log out automatically.

Scanning > 49

5. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion the machine will beep and a confirmation message displays.

NOTE MDN (message disposition notification) and DSN (delivery status notification) can enabled/disabled by the administrator. Refer to “MDN Response” on

page 148.

6. If access control is enabled, logout once you are finished to avoid any unauthorised access.

Scanning > 50

CAN TO NETWORK

NOTE The MFP must be connected to a Network server to enable Scan to Network PC to be set up. Refer to the Configuration Guide for details.

Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters.

NOTE Profiles can be created and managed using the machine’s web page or the MFP Setup Tool.

You can create up to 50 profiles. Refer to “Managing profiles” on page 60.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Network PC and press OK.

Scan Menu

E-mail

Network PC

USB Memory

4. Using the Down arrow key, scroll to Select Profile and press OK.

The list of registered profiles displays.

5. Using the Down arrow key, scroll to the required profile and press OK.

6. Using the Down arrow key, scroll to Scan Setting and press OK.

Using the options available, you can enter network information and alter the scan out put to suit your needs.

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,

Legal 14, Executive

Duplex Scan OFF, Long Edge Bind, Short Edge Bind Select the bound originals binding

Allows you to select the scan size.

position.

Scanning > 51

FEATURE OPTION DESCRIPTION

Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Darker: Keep colo image.

Lighter: Reduce color intensity and gives lighter image.

r intensity and darker

Document Type Text, Text&Photo,

Background Removal

Resolution 75dpi, 100dpi, 150dpi,

Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting

Hue -3, -2, -1, 0, +1, +2, +3 Red / green balance adjustment.

Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting

RGB Red: -3, -2, -1, 0, +1,

Photo, Photo (Glossy)

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color

200dpi, 300dpi, 400dpi, 600dpi

+2, +3

Green: -3, -2, -1, 0, +1, +2, +3

Blue: -3, -2, -1, 0, +1, +2, +3

Allows you to specify the type of images on the document.

background of the image (assuming document has a color background) such that the background color is not printed.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

High: Enhance brightness

Low: Reduce brightness

Low: Enhance red.

High: Enhance green.

High: Enhance image sharpness

Low: Reduce hue

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

File Name User defined Use the on-screen keyboard to enter an

appropriate file name.

Subfolder User defined Enter the subdirectory where the

scanned document will be stored.

Continue Scan ON, OFF Allows you to continue scanning more

Greyscale ON, OFF Select ON to print in grayscale.

File Format Color:

PDF, TIFF, JPEG, XPS

Mono (Grayscale): PDF, TIFF, JPEG, XPS

Mono (Binary): PDF, TIFF, XPS

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to“Continuous

scan mode” on page 94 for details.

Select the appropriate file format.

Select the appropriate encryption level.

Scanning > 52

FEATURE OPTION DESCRIPTION

Compression Rate

Edge Erase ON, OFF Use the keypad to enter the width

Color: High, Medium, Low

Mono (Grayscale): High, Medium, Low

Mono (Binary): High, Medium, Raw

Select the appropriate compression level.

Note:

Mono (Binary); High = G4 Medium = G3

settings.

Input range: 5 to 50mm

7. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion the machine will beep and a confirmation message displays.

8. If access control is enabled, logout once you are finished to avoid any unauthorised access.

Scanning > 53

CAN TO

USB

MEMORY

1. Plug the USB memory into the USB port at the front of the machine.

2. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

3. Press the Scan button on the control panel to prompt the Scan Menu screen.

4. Using the Down arrow key, scroll to USB Memory and press OK.

Scan Menu

E-mail

Network PC

USB Memory

Using the options available, you can enter a file name and alter the scan output to suit your needs.

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,

Duplex Scan OFF, Long Edge Bind, Short Edge Bind Select the bound originals binding

Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Legal 14, Executive

Document Type Text, Text&Photo,

Background Removal

Resolution 75dpi, 100dpi, 150dpi,

Photo, Photo (Glossy)

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color

200dpi, 300dpi, 400dpi, 600dpi

Allows you to select the scan size.

position.

Darker: Keep colo image.

Lighter: Reduce color intensity and gives lighter image.

Allows you to specify the type of images on the document.

background of the image (assuming document has a color background) such that the background color is not printed.

Allows you to select the appropriate resolution.

Remember the higher the resolution the bigger the file size!

r intensity and darker

Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting

High: Enhance brightness

Low: Reduce brightness

Scanning > 54

FEATURE OPTION DESCRIPTION

Image Settings (cont.)

File Name User defined Use the on-screen keyboard to enter an

Continue Scan ON, OFF Allows you to continue scanning more

Greyscale ON, OFF Select ON to print in grayscale.

File Format Color:

Hue -3, -2, -1, 0, +1, +2, +3 Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting

High: Enhance image sharpness

Low: Reduce hue

RGB Red: -3, -2, -1, 0, +1,

+2, +3

Green: -3, -2, -1, 0, +1, +2, +3

Blue: -3, -2, -1, 0, +1, +2, +3

PDF, TIFF, JPEG, XPS

Mono (Greyscale): PDF, TIFF, JPEG, XPS

Mono (Binary): PDF, TIFF, XPS

Adjust RGB contrast settings. Use the arrow keys to increment and decrement the values and to move to the next color setting.

appropriate file name.

documents. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous

scan mode” on page 94 for details.

Select the appropriate file format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Compression Rate

Edge Erase ON, OFF Use the keypad to enter the width

Color: High, Medium, Low

Mono (Greyscale): High, Medium, Low

Mono (Binary): High, Medium, Raw

Select the appropriate encryption level.

Select the appropriate compression level.

Note:

Mono (Binary); High = G4 Medium = G3

settings.

Input range: 5 to 50mm

5. Press the Mono button to scan your document(s) in black and white, or the Color button to scan your document(s) in color.

NOTE If you wish to cancel the scan process, press the Stop button to abort the operation.

On completion a confirmation message displays.

6. Remove the USB memory from the machine.

7. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

Scanning > 55

CAN TO LOCAL

You can save scanned data into your local computer. When you press the START button, the scan job starts and the ActKey utility and the scanner driver start automatically. You can send the scanned document to a specified application, save it into a specified folder, or send it by fax. The machine can be connected to USB interface or network, but only one computer can be connected at the same time. Refer to the Configuration Guide for details.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Local PC and press OK.

NOTE

> The scan to local PC function is available for Windows only.

> Ensure that the Actkey Utility is installed and set up first.

> User action is performed at the MFP (Push Scan).

Scan Menu

USB Memory

Local PC

Remote PC

4. If required, use the arrow keys to highlight Select A Connecting PC and press OK.

5. Using the arrow keys, highlight the appropriate connection option and press OK.

Choose either:

> From Network

> From USB Interface

6. Using the Down arrow key, highlight Select An Application and press OK.

The Select An Application screen displays the following options:

> Application

> Folder

> PC-FAX

7. Select the option you require, followed by the Colo

scanning.

(a) Application

When the Application function is selected the PC's Actkey Utility executes PC Scan in accordance with your settings for “Scan to Application1”. The scanned image data is opened in the application specified by the Actkey Utility for Application 1.

(b) Folder

r/Mono button to start

When the Folder function is selected the Actkey Utility executes PC Scan in accordance with your settings for “Scan to Folder”. The scanned image data is saved in the specified folder.

Scanning > 56

When the PC-Fax function is selected, the Actkey Utility executes PC Scan in accordance with your settings for “Scan to PC-Fax”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send.

CTKEY INTERFACE

Double click the Actkey Icon on your desktop. The Actkey console (below) displays.

The functions below, can now be controlled from the PC:

> Scan to Application1

> Scan to Application2

> Scan to Folder

> Scan to PC-Fax

As the cursor passes over an icon, the parameters set for that icon appear in a text box. A single click will select that option.

“Scan to Application2” works exactly the same as scan to Application1, simply allowing an alternative application to be selected.

Scanning > 57

CAN TO REMOTE

NOTE By default the PC scan mode is set to simple. To enable Secure Scan Mode refer to “PC Scan Mode” on page 149.

NOTE After Remote PC is selected, user action is performed at your PC (Pull Scan).

NOTE The example below is relevant to a machine being connected via USB.

> The instructions below use PaperPort

> Only the basic instructions are included here; for full instructions on how

The following example is based on your printer being connected via USB.

1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on the glass.

11 SE (supplied with your machine) as an example. If you use an alternative application, the instructions and user interface will differ.

to use PaperPort the utility.

11 SE, refer to the documentation that accompanies

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Remote PC and press OK.

Scan Menu

USB Memory

Local PC

Remote PC

4. At your PC: Start your scanning application.

5. Select the File menu and choose Scan or Get Photo.

A dialogue box with a list of scanning sources displays.

6. Select TWAIN:

You need to select the source only once, unless you want to choose another scanner.

7. Select a profile. Choose from:

(a) B&W Document.

(b) Grayscale Document.

Muratec MFX C2700 Twain.

(d) Color Photograph.

Scanning > 58

8. Press the Scan button to display the scanning options.

2 3 4

9. Press the required scan button (1) to start scanning.

10. Press Quit to continue:

(a) Press Scan More Pages (2) to continue scanning further documents.

(b) Press Scan Other Side (3) to scan the reverse side of the original document.

Scanning > 59

ANAGING PROFILES

DDING A NEW NETWORK PROFILE

Register the information you configured on the computer as a profile. It is necessary when you perform Scan To Network PC with the computer.

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile and press OK.

3. Select the desired profile number.

4. Press the Right arrow key to prompt the Operation Menu screen.

From here you can register or sort profiles.

5. When registering a new profile, press the Right arrow key to prompt the Profile screen.

6. Ensure Profile Name: is highlighted then press the Right arrow key.

7. Using the arrow keys and on-screen keypad, enter a suitable profile name.

NOTE You can also use the qwerty keyboard to enter details.

8. Using the arrow keys, highlight Done and press OK.

9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.

10. Using the arrow keys and on-screen keypad, enter the name of the destination

computer and the shared folder name as “\\name of the destination computer\shared folder name”.

11. Using the arrow keys, highlight Done and press OK.

12. Using the Down arrow key, scroll to User Name then press the Right arrow key.

13. Using the arrow keys and on-screen keypad, enter a suitable user name.

NOTE If domain management is done, enter “user name@domain name”.

14. Using the arrow keys, highlight Done and press OK.

15. Using the Down arrow key, scroll to Password then press the Right arrow key.

16. Using the arrow keys and on-screen keypad, enter a suitable password.

17. Using the arrow keys, highlight Done and press OK

18. Using the Down arrow key, scroll to File Name then press the Right arrow key.

19. Using the arrow keys and on-screen keypad, enter a suitable file name.

NOTE You can enter up to 64 characters.

By adding “#n” to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

By adding “#d” to the end of the file name, a date is automatically assigned to the end of the name of sent files.

20. Using the arrow keys, highlight Done and press OK.

21. Configure other items if necessary, for example:

\\PC1\SalesDev

Scanning > 60

22. Press OK to register the settings and save the profile entry.

The setup for Scan To Network PC is complete.

ELETING A NETWORK PROFILE

To delete a network profile:

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile List and press OK.

3. Select the desired profile number.

4. Ensure Delete is highlighted then press the Right arrow key.

5. At the prompt:

> press OK to continue deleting the profile entry,

or...

> use the Right arrow key to highlight No, then press OK to cancel.

Scanning > 61

ANAGING THE ADDRESS BOOK

ETTING SENDER AND REPLY TO E-MAIL ADDRESSES (FROM/REPLY TO

You can set the e-mail address from which e-mails are sent and the address to which responses are sent.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “aaaaaa”.

You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to From/Reply to and then press OK.

8. Using the Down arrow key, scroll to From or Reply to and then press OK.

9. Using the on-screen keyboard, enter the e-mail address up to 48 characters.

)

NOTE You can also use the qwerty keyboard to enter details.

10. Select Done and then press OK.

NOTE You can select e-mail addresses from the address book.

11. Using the Down arrow key, scroll to Close and then press OK.

12. Press the RESET/LOGOUT button.

Scanning > 62

REATING E-MAIL TEMPLATES

You can create up to five e-mail templates with various subject lines and body text.

Registering a subject

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “aaaaaa”.

You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to Template and then press OK.

8. Make sure that Edit Subject is selected and then press OK.

9. Using the Down arrow key, select a template entry number and then press OK.

10. Using the on-screen keyboard, enter the subject up to 80 characters.

NOTE You can also use the qwerty keyboard to enter details.

11. Select Done and then press OK.

Registering body text

1. Follow steps 1 to 7 in “Registering a subject” on page 63.

2. Using the Down arrow key, scroll to Edit Body and then press OK.

3. Using the on-screen keyboard, enter the body text up to 256 characters.

NOTE You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

Scanning > 63

DDING AN E-MAIL ADDRESS ENTRY TO THE ADDRESS BOOK

The machine can hold up to 100 e-mail addresses in the address book. To assign a new e-mail address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

If you do not enter a name, this column remains blank.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow

key.

10. Using the keypad or arrows keys and the on-screen keypad, type in the new e-mail address.

NOTE The maximum length of address is 80 characters.

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the e-mail address to and press OK.

The check box is selected. You can select multiple entries.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the address book.

17. Press the Left arrow key to exit the menu.

ELETING AN E-MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

Scanning > 64

8. Press the Left arrow key to exit the menu.

ODIFYING AN E-MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, E-mail Address and/or Group No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

DDING A GROUP ENTRY TO THE ADDRESS BOOK

The machine can hold up to 20 group addresses. To add a new group address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Address No. and press the Right arrow key.

10. Using the arrow keys, select the destination to assign the e-mail group to and press OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the address book.

14. Press the Left arrow key to exit the menu.

Scanning > 65

ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name and/or Address No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

Scanning > 66

RINTING

and access control” on page 34 for details.

This chapter details how to use the following print options from the control panel:

> Job Lists

> Print Job

> Print from USB memory

> Switch Online/Offline

For full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.

JOB

LISTS

You can cancel a print job by deleting it from the job list:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2 3 4

2. Press OK to select Job Lists.

Job Lists

Print Job

Print From USB Memory

3. Using the arrow keys, scroll to the job you want to cancel and then press OK.

Printing > 67

RINT JOB

This section gives a brief overview of how to select and print an encrypted job or a print job that has been stored in the machine. For full details of how to access and use the security features, please refer to the Security Guide.

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Using the Down arrow key, scroll to Print Job and press OK.

2 3 4

Job Lists

Print Job

Print From USB Memory

3. Using the arrow keys, scroll to the job option you require and then press OK. Choose from:

> Stored Job

> Encrypted Job

4. Enter the PIN or password as appropriate then press OK.

5. Using the Down arrow key, scroll to Print and press OK.

NOTE If you select

Delete to cancel an encrypted job, it will delete all jobs with the same

password.

Delete you can cancel the print job. Be aware, if you select

Printing > 68

RINT FROM

ASIC OPERATION

1. Plug the USB memory into the USB port at the front of the machine.

USB

NOTE

Supported file systems: FAT12, FAT16, FAT32.

Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), PRN (PCL,

PS).

Supported: Up to 32 GB capacity of USB memory.

Not Supported: USB hubs, external USB HDDs and encrypted PDFs.

NOTE Up to 100 files in supported file formats stored in USB memory are displayed on the file list. If more files are stored in USB memory, the list of the stored files may not be displayed properly.

You can select and print one file in your USB memory at a time.

MEMORY

2. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2 3 4

3. Using the Down arrow key, scroll to Print From USB Memory and press OK.

Job Lists

Print Job

Print From USB Memory

4. Ensure Select Print File is highlighted, then press OK.

The list of supported files on the USB stick are display.

Printing > 69

5. If your file is contained within a folder:

(a) Using the arrow keys, scroll to the required folder and press OK.

NOTE If required, scroll to Folder Property and press OK to check the file information.

(b) Press OK to select Open Folder.

6. Using the arrow keys scroll to the file you want to print and press the OK.

NOTE If required, scroll to File Property and press OK to check the file information.

7. Ensure Select is highlighted, then press OK.

8. If required, scroll to Print Setup and configure the print settings then press OK.

Refer to “Advanced operation” on page 70 for details.

9. Press Mono (2) to print your document(s) in black and white, or Colo

r (3) to print

your document(s) in color.

NOTE If you wish to cancel the print process, press Stop (4) to abort the operation.

10. Remove the USB memory from the port after a message is displayed indicating that it is OK to remove the USB memory.

DVANCED OPERATION

Using the options available you can alter the print output to suit your needs:

1. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options.

2. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

PARAMETER VALUE DESCRIPTION

Paper Feed Tray 1(A4), MP Tray(A4) Allows you to define the paper tray for

printing.

Copies 1 Enter the number of copies of a document to

be printed from 1 to 999.

Duplex Copy ON, OFF Select the copy method.

If duplex copying is specified, select the required binding method.

Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.

Only available when duplex is ON.

Fit ON, OFF Match the page size to the paper size. If the

page size of your file is larger or smaller than the effective print area, the page is resized to fit the paper size.

3. Press the Back button to return to the print menu.

Printing > 70

WITCHING ONLINE/OFFLINE

If you wish to alter the print status of your machine:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2 3 4

2. Using the Down arrow key, scroll to Switch Online/Offline and press OK.

Print Job

Print From USB Memory

Switch Online/Offline

3. Using the arrow keys, scroll to your required option and press OK.

NOTE If you switch the machine Offline it will disable the Copy function also.

Printing > 71

AXING

ENDING A FAX FROM THE

This section details how to send a fax directly from your MFP.

ASIC OPERATION

and access control” on page 34 for details.

When faxing, you can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass. You cannot load mixed size documents.

MFP

2 3 4

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button (1) on the control panel to prompt the Fax Mode screen.

3. Ensure Fax is highlighted, then press OK.

4. Set your destination and send properties as required. Refer to “Advanced operation”

on page 73 for details.

5. Press the Mono button (3) to start sending your document(s).

NOTE If you wish to cancel faxing, press Stop (4) to abort the operation. You can cancel a job that is being transmitted as long as the message indicating the job has been completed has not displayed. Refer to “Fax job

view/cancel” on page 82 for details on how to cancel a reserved job.

When you select a broadcast job, the job itself is cancelled. If you want to cancel an individual destination within a broadcast job, refer to “Deleting

specified destinations” on page 75.

Fax transmissions are sent in black and white only.

Faxing > 72

DVANCED OPERATION

Using the options available, you can alter the fax output to suit your needs:

FEATURE OPTION DESCRIPTION

Fax

Add Destination Speed Dial List Select the required speed dial number.

You can select multiple entries.

Entries must be registered in advance, refer to “Adding a speed dial entry to the phone

book” on page 85.

Group List Select the required group dial number.

You can select multiple entries.

Entries must be registered in advance, refer to “Adding a group entry to the phone book”

on page 86.

Direct Input Enter the destination fax number using the

keypad. Use the arrow keys and OK button to select dialling function from the on-screen options:

> - (Hyphen) Inserts a hyphen to the entered fax

number.

> Pause Pauses two seconds when dialling. You

can use multiple pauses.

> Tone Switches to tone dialling if pulse dialling

is set.

> PreFix Inserts a prefix number registered in

advance.

Tx History Select a destination from the ten most recent

Rx History Select a destination from the ten most recent

Fax Functions Scan Size

Resolution Normal, Fine, Extra-

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Duplex Scan OFF, Long Edge Bind,

Continue Scan ON, OFF Allows you to continue scanning more

A4, Letter, Legal 13, Legal 13.5, Legal 14

Fine, Photo

Short Edge Bind

transmissions.

receptions.

Allows you to select the paper size to match the document size.

Allows you to specify the type of images on the document.

Darker: Keep colo image.

Lighter: Reduce color intensity and gives lighter image.

Select the bound originals binding position.

documents. Allows you to construct a single fax job from multiple individual sheets or originals. Refer to “Continuous scan mode” on

page 94 for details.

r intensity and darker

Faxing > 73

FEATURE OPTION DESCRIPTION

Fax Func tions

(cont.)

TTI ON, OFF Prints the sender name on the header of the

transmitted fax. By default, the name you specified in Sender ID is printed. Refer to

“Sender ID” on page 143.

TTI Select user defined Select the user defined TTI header.

Note: TTI must be ON.

Trans m i t Confirmation Report

Delayed Tx OFF

Fcode Polling ON, OFF To turn ON, use the numeric keypad to enter

Fcode Tx ON, OFF F Code transmission is a function to

ON, OFF Select ON to print a fax confirmation after

Date

Time

transmission.

Delayed transmission allows you to fax documents at a specific date and time.

Up to one hundred transmission times can be scheduled up to one month in advance.

the sub-address of the remote machine.

If required, use the numeric keypad to enter the password of the remote machine.

communicate using sub addresses or passwords in accordance with the standard of ITU-T. by creating and registering F Code boxes you can execute confidential communication and notice board communication.

Use the numeric keypad to enter the subaddress.

If required, use the numeric keypad to enter the password of the remote machine.

Note: up to 20 F code boxes can be registered, Up to 30 documents can be stored in one box.

Note: Polling and FPolling must be OFF.

Memory Tx ON, OFF Select OFF to enable real time transmission,

i.e. fax transmission synchronisation with scanning.

Fax Job V iew/

Cancel

Fax History Tx History Check the transmission or reception history

Rx History

View or cancel a reserved fax job from the list.

and results of a fax job.

Manual feed

If you wish to send multiple sets of documents from the ADF or flatbed, enable the “continuous scan” feature. Refer to “Continuous scan mode” on page 94 for full details.

Faxing > 74

Broadcasting

This f un ct io n a ll ow s y ou to s e nd a fa x to mu lt iple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 100 destinations at one time.

NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially. In the case of polling, it is executed preferentially when there is only one address specified.

When Broadcast Destination is enabled, the destination numbers are displayed before transmission. Refer to “Broadcast Destination” on page 145.

Deleting specified destinations

You can cancel an individual destination within a broadcast job.

1. Make sure that the required destination is selected on the fax standby screen and then press OK.

2. Using the arrow keys, scroll to the destination you want to delete and then press OK.

A check box is selected. You can select multiple entries.

3. When you have selected all the destinations to be deleted, press the Right arrow key.

4. Make sure that Delete this destination is selected and then press OK.

Manual redial

Your machine is set to redial automatically (refer to “Redial Tries” on page 146), if you wish to manually redial:

1. Press the FAX button on the control panel.

2. Press OK to select Fax.

3. Press OK to select Add Destination.

4. Using the Down arrow key, scroll to Tx History and press OK.

5. Using the arrow keys, scroll to the required destination and press OK.

The check box is selected. You can select multiple entries.

6. When you have selected all the destinations, press the Right arrow key.

7. Press OK to select Finish Destination Selection.

8. Press the Mono button (3) to start sending your document(s).

Faxing > 75

F Code communication

F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication.

NOTE Up to 16 F code boxes can be registered.

Sub address and ID code

> A sub address is a number to distinguish various F code boxes that are set in the

memory.

> A password is a key to prevent wrongful sending and receiving.

> An ID code is a key to access a secure box.

By using a sub address, the following functions can be used:

> F Code Confidential Communication

When an F code confidential box is set in the recipient machine, by specifying the sub address of its box, confidential communication can be executed.

On the receiving side of the confidential communication, unless the specified ID code is entered, a received document cannot be printed, therefore, this function is useful when sending a document that needs a security protection. Refer to:

> “Transmission using a sub address (F code transmission)” on page 79.

> “Printing stored documents” on page 81.

> F Code Bulletin Box Communication

When the F code bulletin box is set in the recipient machine, by specifying the sub address of its notice board, a document can be sent to the bulletin box or a document stored in the bulletin box can be taken out (polling). (A password can be specified, if necessary.) Refer to:

> “Transmission using a sub address (F code transmission)” on page 79.

> “Receiving using a sub address (F code polling)” on page 80.

> “Storing documents in a bulletin box” on page 80.

Registering an F code box

To use F code communication, register an F code box. Register a sub address in each F code box.

NOTE Make sure to register a sub address.

When a secret number is set, only the specific person can operate the F code box.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

Faxing > 76

7. Press OK to select Register.

8. Select a type of F code box:

> Bulletin Box - refer to “Registering an F code Bulletin box” on page 77

> Confidential Box - refer to “Registering an F code confidential box” on page 77.

Registering an F code Bulletin box

1. Press OK to select Bulletin Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Done and press OK.

NOTE If using one-byte characters, up to 16 characters can be registered.

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Done and press OK.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:

(a) Register an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

(b) Press OK.

5. Press OK to complete.

Registering an F code confidential box

1. Press OK to select Confidential Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Done and press OK.

NOTE If using one-byte characters, up to 16 characters can be registered. If using double-byte characters, up to 8 characters can be registered.

Faxing > 77

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Done and press OK.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:

(a) Register an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

(b) Press OK.

5. If required, use the Down arrow key to scroll to Hold Time. Press the Right arrow

key:

(a) Enter the required hold time (00 ~ 31) using the numeric keypad.

(b) Press OK.

NOTE Specify a retention period between 0 and 31 days.

If “00” is specified, the data will be retained for an indefinite period.

Retention period input range is between 0 and 31 days). When 0 is set, documents are retained for an indefinite period.

6. Press OK to complete.

Faxing > 78

Deleting an F code box

NOTE You cannot delete an F code box in which documents are stored, it must be empty.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

7. Using the Down arrow key, scroll to Delete and press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

Transmission using a sub address (F code transmission)

By entering a sub address and ID code, F code confidential transmission, F code bulletin transmission and F code polling transmission can be performed.

NOTE Before operating, ensure you have the necessary sub address and ID code to hand.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Press OK to select Fax.

4. Using the Down arrow key, scroll to Fax Functions and press OK.

5. Using the Down arrow key, scroll to Fcode Tx and press OK.

6. Using the arrow keys, scroll to Yes and press OK.

7. Using the numeric keypad, enter the sub-address of the box registered in the

recipient machine.

8. Highlight Done and press OK.

9. Press the Left arrow key to exit.

10. Press OK to select Add Destination.

11. Using the arrow keys, scroll to the required destination input method and press OK.

12. Specify a destination.

13. Press OK to complete.

14. Press the Mono button to start sending your document(s).

Faxing > 79

Receiving using a sub address (F code polling)

By entering a sub address and ID code, a document stored in the bulletin box of a recipient machine can be taken out (polling).

NOTE Before operating, ensure you have the necessary sub address and ID code to hand.

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. Press OK to select Fax.

3. Using the Down arrow key, scroll to Fax Functions and press OK.

4. Using the Down arrow key, scroll to Fcode Polling and press OK.

5. Using the arrow keys, scroll to ON and press OK.

6. Using the numeric keypad, enter the sub-address of the box registered in the sender

machine.

7. Highlight Done and press OK.

8. Press the Left arrow key to exit.

9. Press OK to select Add Destination.

10. Using the arrow keys, scroll to the required destination input method and press OK.

11. Specify a destination.

12. Press OK to complete.

13. Press the Mono button to start receiving your document(s)

Storing documents in a bulletin box

NOTE Before operating, ensure you have registered the bulletin box in the F-Code box.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the SETTING button on the control panel.

3. Using the Down arrow key, scroll to Store Document Settings and press OK.

4. Press OK to select Store.

5. Press OK to select Fcode Bulletin Board.

6. Select the F code box in which to store the document.

7. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press OK.

8. Select a method of storing documents:

> Over Write: replace a document in the box.

> Add: add a new document to the box.

9. Using the arrow keys, highlight Yes to continue or No to cancel.

10. Press the OK button to execute.

Faxing > 80

Printing stored documents

Print secure received documents, documents received in the bulletin box and documents stored in the bulletin box.

NOTE When a document is received into an F code box, the F code receiving notice is printed.

Check the F code box number and print the stored document.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Print and press OK.

4. Press OK to select Fcode Box.

5. Select the F code box storing the document you want to print.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press OK.

7. Select the file number of the document you want to print. Press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

The document that is stored or received is printed.

NOTE Confidential received documents are automatically deleted after printing.

Documents that are received or stored in the bulletin box are not deleted after printing.

Deleting stored documents

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Delete and press OK.

4. Press OK to select Fcode Bulletin Board.

5. Select the F code box storing the document you want to delete. Press OK.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press OK.

7. Select the file number of the document you want to delete. Press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

Press the OK button to execute.

Faxing > 81

Fax job view/cancel

If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory.

1. Press the Fax button on the control panel to prompt the Fax Mode screen.

2. Using the arrow keys, scroll to Fax and press OK.

3. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK.

4. Using the Down arrow key, scroll to the fax job you wish to delete and press OK.

5. Check the job contents, then press the Right arrow key.

6. Using the Down arrow key, scroll to Delete and press OK.

7. Using the arrow keys, select Yes to continue or No to cancel and press OK.

NOTE When you select a broadcast job, the job itself is deleted. If you wish to cancel an individual destination within the broadcast job, refer to “Deleting specified

destinations” on page 75 for details.

Fax job reports and listings

Refer to “Reports” on page 134.

FAX

RECEIVING

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive refer to “Forced Memory Rx” on page 146 for details.

Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception

Mode” on page 163.

NOTE If the MFP is actively sending or receiving a fax, then any incoming faxes will be rejected.

The machine behaviour differs depending on the specified reception mode.

When the machine is receiving faxes, the DATA IN MEMORY indicator is lit and the sender information is displayed on screen. The indicator remains lit while the data is stored in memory.

NOTE

> The sender name and fax number registered on the sender machine are

displayed on screen.

> If the memory overflows while the machine is receiving data, the

reception is cancelled. If this happens, ask the sender to resend the fax.

Fax ready mode

This is the factory default setting; your machine is set so that it automatically receives faxes.

Tel/Fax ready mode

When the machine is set to Tel/Fax Ready Mode, you can receive calls and faxes. You must connect an external telephone in advance to receive calls, refer to the Configuration Guide for details.

Faxing > 82

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

The telephone starts ringing when it receives calls.

1. Pick up the handset to talk when the machine rings.

2. If necessary, press the mono START button and then put down the handset to

receive faxes.

Ans/Fax ready mode

When the machine is set to Ans/Fax Ready Mode, you can use an answering machine and receive faxes automatically. You must connect an external answering machine in advance, refer to the Configuration Guide for details.

NOTE Depending on the answering machine and the sender machine,

Ready Mode

may not operate correctly.

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

Ans/Fax

The answering machine rings, the reply message starts, and then it starts recording a message.

Tel ready mode

Tel Ready Mode is recommended if you often use the external telephone connected to the machine. You must connect an external telephone in advance to receive calls, refer to the Configuration Guide for details.

Receiving calls

The telephone starts ringing when it receives calls.

Receiving faxes

The telephone starts ringing when it receives a signal.

1. Pick up the handset when the machine rings.

2. Press the mono START button and then put down the handset to receive faxes.

Forward mode

When the machine is set to Forward Mode, it automatically forwards the received faxes to a specified destination. You must specify a forwarding destination in advance.

NOTE You can register one forwarding destination for this function.

Faxing > 83

DRD

This mode allows the machine to detect a distinctive ring if it has been enabled on the phone line. In this mode, the machine distinguishes the DRD type of the sender. The machine then answers only when it matches the registered DRD type.

You can register up to four DRD types:

Type 1: short-long

Type 2: long-long

Type 3: short-short-long

Type 4: short-long-short

Refer to “DRD Type” on page 163.

Printing received faxes

The machine automatically prints out the received fax.

NOTE

> Use only standard or recycled paper.

> Available paper sizes are A4, letter, or legal.

Images larger than the specified paper are reduced, discarded, or printed onto multiple sheets of paper depending on the reception print settings. Refer to “Rx Reduc. Rate” on

page 146.

If the machine cannot print received faxes due to a lack of paper or a paper jam, it will store the received fax data temporarily it’s memory. When the problem is resolved, it starts printing automatically.

NOTE For details on how to load paper, refer to “Loading paper” on page 29.

For details on how to clear paper jams, refer to “Clearing paper jams” on

page 120.

To check the reception history, refer to “Rx History” on page 74.

Faxing > 84

ANAGING THE PHONE BOOK

The following section describes how to add/remove/modify speed and group dial entries to/ from the Phone Book.

DDING A SPEED DIAL ENTRY TO THE PHONE BOOK

The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed dial number to the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 24 characters.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Fax Number and press the Right arrow key.

10. Using the keypad, type in the destination fax number.

NOTE The maximum length of number is 40 digits.

If the destination fax number has an “extension number”, press the button between numbers. The machine will enter a pause when dialling.

If your MFP is connected to a PBX (private branch exchange), you will need to add a Prefix in order to access to the outside line. Refer to the Configuration Guide for details.

If you need to change the dialling method for the region, press the button to change the call parameters for this particular number.

If you make a mistake while entering the number, press the Clear button to delete the last digit.

Pause

Tone

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the fax number to and press OK.

The check box is selected. You can select multiple entries.

NOTE Numbers registered to groups from the Speed Dial function are synchronized with the numbers that are registered to groups using the Group No. function.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the phone book.

Faxing > 85

17. Press the Left arrow key to exit the menu.

DDING A GROUP ENTRY TO THE PHONE BOOK

The machine can hold up to 20 group dial settings. To add a new group dial number to the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Speed Dial and press the Right arrow key.

10. Using the arrow keys, select the speed dial number you wish to assign to the group

and press OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the phone book.

14. Press the Left arrow key to exit the menu.

ELETING A SPEED DIAL ENTRY FROM THE PHONE BOOK

To delete a speed dial entry from the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ELETING A GROUP DIAL ENTRY FROM THE PHONE BOOK

To delete a group dial entry from the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

Faxing > 86

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING A SPEED DIAL ENTRY

To modify a speed dial entry:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, Fax Number and/or Group No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

ODIFYING A GROUP DIAL ENTRY

To modify a group dial entry:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, and/or Speed Dial details as required then press OK.

7. Press the Left arrow key to exit the menu.

EGISTERING AN ENTRY FROM RECEPTION OR TRANSMISSION HISTORY

1. Press the Fax button on the control panel to prompt the Fax Mode screen.

2. Ensure Fax is highlighted, then press OK.

3. Using the Down arrow key, scroll to Fax History and press OK.

4. Using the arrow keys, highlight Tx History or Rx History as appropriate and press OK.

5. Using the arrow keys, scroll to the required entry and press OK.

6. Check the entry contents and then press the Right arrow key.

7. Press OK to select Register To Speed Dial.

8. Using the arrow keys, scroll to the required entry position and press OK.

9. Continue the registration process as described in “Adding a speed dial entry to the

phone book” on page 85.

The fax number is automatically entered. You do not have to enter it manually.

Faxing > 87

NTERNET FAX

ENDING A FAX FROM YOUR

NOTE You must have the fax driver installed on your PC. Download the latest fax driver from your support website.

Basic operation

1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on

the glass.

2. Press the Fax button on the control panel to prompt the Fax Mode screen.

3. Using the Down arrow key, scroll to Internet Fax and press OK.

4. Set your destination and send properties as required. Refer to “Advanced operation”

on page 90 for details.

5. At your PC: From your application’s File menu, select Print.

6. In the Select Printer window, highlight the fax driver option.

7. Press the Preferences button to display the fax driver window.

8. On the Setup tab:

(a) Select the appropriate media size from the drop-down menu.

(b) Set the resolution quality to Extra fine, Fine or Standard.

9. On the Cover Sheet tab:

(a) Set the cover sheet usage settings as appropriate.

(b) Select a cover sheet format.

10. On the Sender tab:

(a) Enter your name.

(b) Enter your fax number.

Faxing > 88

(d) If required select the Add an outside call number checkbox and enter the

Outside call number as appropriate.

11. On the Recipient tab:

(a) Click the Recipient... button.

(b) Select a fax number from the Phone book panel on the right hand side. Refer

to “Adding fax numbers to the phone book” on page 92.

(d) Repeat (b) and (c) as required to create the recipient list.

(e) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the Delete button.

(f) Once you have completed your list, press the OK button to close the Select

Recipients window.

12. Press the OK button to close the fax driver window.

13. Press OK to start sending your fax.

NOTE If you wish to cancel faxing during transmission to the MFP:

1. Double-click the printer icon in the notification area.

2. Select the job from the print queue.

3. From the Document menu, select Cancel.

Once the job is stored in the MFP, you cannot cancel it from the PC, instead you must cancel it directly from the machine. Refer to “Fax job view/cancel”

on page 82 for details.

Faxing > 89

Advanced operation

Using the options available, you can alter the fax output to suit your needs:

FEATURE OPTION DESCRIPTION

Internet Fax

Add

Destination

Scan Setting Scan Size

Density -3, -2, -1, 0, +1, +2, +3 Adjust density

To:

Address Book Select e-mail address from the

Cc:

Bcc:

Email Group List Select destination group from the

Email Send History Displays the list of sent e-mails.

Direct Input Enter e-mail address using the on-

LDAP Simple Search Use the on-screen keyboard to

Advanced Search

Search Method:

User Name:

Email Address:

A4, Letter, Legal 13, Legal 13.5, Legal 14

address book.

Input range: 001-100

list.

Input range: 01-20

screen keyboard.

enter a search value.

Use Advanced Search to search the LDAP address book by User Name and/or E-mail address.

Allows you to select the paper size to match the document size.

Darker: Keep colo darker image.

Lighter: Reduce color intensity and gives lighter image.

r intensity and

Resolution Normal, Fine, Extra-Fine, Photo Allows you to specify the type of

Background Removal

Reply to Address Book Select e-mail address from the

Edit E-mail Subject Select Subject Enter new or edit the default e-

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color

Direct Input Enter e-mail address using the on-

LDAP Simple Search Use the on-screen keyboard to

Advanced Search

Search Method:

User Name:

E-mail Address:

Direct Input

E-mail Body Select Text

Direct Input

images on the document.

background of the image (assuming document has a color background) - such that the background color is not printed.

address book.

Input range: 001-100

screen keyboard.

enter a search value.

Use Advanced Search to search the LDAP address book by User Name and/or E-mail address.

mail subject and text templates.

For further details refer to

“Creating e-mail templates” on page 63.

Faxing > 90

FEATURE OPTION DESCRIPTION

Scan Setting

(cont.)

Internet Fax

Tx History

ECEIVING AN INTERNET FAX

File Name User defined Use the on-screen keyboard to

enter an appropriate file name.

Duplex Scan ON, OFF Turns the duplex (2-sided)

Continue Scan

Compression Rate

ON, OFF Allows you to continue scanning

High, Medium, Low Select the appropriate

function off or on.

more documents. Allows you to construct a single fax job from multiple individual sheets or originals. Refer to “Continuous

scan mode” on page 94 for

details.

compression level.

Check the transmission history and results of an internet fax job.

The machine automatically prints the internet faxes it receives. If the document is larger than Letter size, the machine automatically reduces it to the size of the paper in the specified paper tray.

Faxing > 91

DDING FAX NUMBERS TO THE PHONE BOOK

NOTE you can register up to 1000 destinations.

To add a fax destination number to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (FAX number).

6. Type in the fax number destination Name.

7. Type in the required FAX number.

8. If required, type in a Comment.

9. Press the OK button to save.

DDING NEW GROUPS TO THE PHONE BOOK

To add a new group to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (Group).

6. Type in t h e Group name.

7. If required, type in a Comment.

Faxing > 92

8. Add recipients to the group list:

NOTE Maximum 100 recipients in any one group.

(a) Select a fax number from the Phone book panel on the right hand side.

NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel.

(b) Press the Add-> button to add this number to the group list.

(d) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the <-Delete button.

9. Once you have completed your list, press the OK button to close the New Group window.

MPORTING AND EXPORTING FAX NUMBERS

By using the import and export functions, you can manage fax numbers in a phone book created on another computer.

1. In Windows:

Windows 7: select Start > Devices and Printers.

Vista: select Start > Control Panel > Hardware and Sound > Printers.

Server 2008: select Start > Control Panel > Printers.

XP: select Start > Control Panel > Printer and Other Hardware > Printers and Faxes.

Server 2003: select Start > Printers and Faxes.

2000: select Start > Settings > Printers.

2. Right-click your machine icon and select Printer Preferences.

3. In the Setup tab, click the Phone Book button.

4. From the pull-down menu, click Tool > Export.

5. In the Export File screen, enter a name for the file and click the Save button. The

phone book is saved.

6. Import the saved phone book file to the other computer:

(a) In the fax driver installed on the computer that the phone book file was

imported, start the phone book in the same way, and click Tool > Import in the menu.

(b) In the Import File screen, select a phone book file to import. When the Open

button is clicked, data is imported to the phone book.

NOTE Registration of groups cannot be exported. (Destinations included in the group are exported.)

Faxing > 93

UNCTIONS COMMON TO COPY, FAX AND SCAN OPERATIONS

ONTINUOUS SCAN MODE

If you need to scan, copy or fax multiple sets of documents from the ADF or document glass, enable the “Continue Scan” option.

NOTE The example below uses the fax feature, however, the scan and copy features follow the same process.

To set the fax to continuous scan:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Ensure Fax is highlighted, then press OK.

4. Using the Down arrow key, scroll to Fax Functions and press OK.

5. Using the Down arrow key, scroll to Continue Scan and press OK.

6. Select ON and press OK.

7. Press the BACK button to exit the menu and return to the Fax Ready screen.

8. Set your send properties as required.

9. Press Mono to start scanning the first document.

Once the current scanning operation is complete, the screen will display “Please set next document”. If you have further documents to scan, ensure Start Scan is highlighted then press OK to continue scanning or use the Down arrow key to select Scan Complete.

Functions common to copy, fax and scan operations > 94

JOB

MACROS

If you have a routine copy, fax or scan job that you perform on a regular basis, you can program the steps into your MFP and create a “short cut” allowing you to perform the steps at the touch of a button. You can create up to ten short cuts using the Job Macro function.

You can create a macro for the following functions:

> Copying (colo

> Printing from USB memory

> Scanning to e-mail

> Scanning to network PC

> Scanning to USB memory

> Fax sending

> Internet fax sending

NOTE Changes to an existing speed dial number or adding a new speed dial number are not carried over to previously configured Job Macros. The Job Macro must be reprogrammed to reflect the changes/editions to the speed dial directory.

r and/or mono)

Creating:

To register a short cut:

1. Key in the steps you wish to program; for example if you wish to program a copy job that is double-sided, A5 scan size and the output is 20 copies:

(a) Press the Copy button on the control panel.

(b) Press the Right arrow key.

(d) Using the Down arrow key, scroll to A5 then press OK.

(e) Using the Down arrow key, scroll to Duplex Copy then press OK.

(f) Using the Down arrow key, highlight the required duplex option then press OK.

(g) Press the Back button.

(h) Using the numeric keypad, type in 20.

2. Press the Job Macro button on the control panel to prompt the Job Macro screen.

3. Using the arrow keys, select a job number you wish to associate to your program.

4. Press OK.

5. Press OK again.

6. Using the arrow keys and on-screen keyboard enter an appropriate title for the

macro.

7. Highlight Enter on-screen then press OK.

8. Select Yes to continue, or No to exit without saving.

9. Press the OK button to complete the registration.

NOTE You cannot edit the steps within a program, if you wish to change them then you must reprogram the job number.

Functions common to copy, fax and scan operations > 95

Using:

To use a pre-programmed short cut:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to use then press OK.

3. Ensure Restore is highlighted then press OK.

4. Check the settings and then press OK.

5. At the prompt, select Yes to execute the program or No to exit.

NOTE If access control is enabled and you are not permitted to use certain functions, a message will display and then the screen will return to the confirmation prompt. Select No to return to the

Job Macro screen.

Deleting:

To delete a Job Macro function:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to delete then press OK.

3. Using the arrow keys, scroll to Delete then press OK.

4. At the prompt, select Yes to confirm deletion or No to exit.

Editing the title:

To edit a Job Macro title:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to edit then press OK.

3. Using the arrow keys, scroll to Title Edit then press OK.

4. Using the arrow keys and on-screen keyboard enter an appropriate title for the

macro.

5. Highlight Enter on-screen then press OK.

Functions common to copy, fax and scan operations > 96

AINTENANCE

EPLACING CONSUMABLE ITEMS

Only use genuine original consumables to ensure the best quality and performance from your hardware. Non original products may adversely affect your printer's performance and invalidate your warranty.

ONER CARTRIDGE REPLACEMENT

NOTE When the LCD display indicates TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best “yield” from your toner cartridge.

CAUTION!

To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed.

The toner used in this printer is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.

Dispose of the old cartridge responsibly, inside the recycle bag that came with the new cartridge. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue.

Do not use hot water, and never use solvents of any kind. They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

Maintenance > 97

1. Gently raise the scanner.

2. Press the cover release (a) and open the top cover (b) fully.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

Maintenance > 98

3. Note the positions of the four cartridges. It is essential that they go back in the same order.

1. Yellow cartridge 2. Magenta cartridge

3. Cyan cartridge 4. Black cartridge

(a) Slide the colo

red release collar on the cartridge to be replaced fully towards

the right hand side of the printer.

(b) Lift the right-hand end of the cartridge and then draw the cartridge to the right

to release the left-hand end as shown, and withdraw the toner cartridge out of the printer.

4. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture.

Maintenance > 99

5. Clean the top of the ID unit with a clean, lint free cloth.

6. Remove the new cartridge from its box but leave its wrapping material in place for

the moment.

7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge.

8. Remove the wrapping material.

9. Holding the cartridge by its top centre, lower it into the printer over the image drum

unit from which the old cartridge was removed.

10. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit.

11. Pressing gently down on the cartridge to ensure that it is firmly seated, slide the colo

red collar fully towards the left hand side of the printer. This will lock the

cartridge into place and release toner into the image drum unit.

Maintenance > 100

Muratec MFX-C2700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Job Lists

Print Job

Print From USB Memory

3. Using the Down arrow key, scroll to Internet Fax and press OK.