Muratec MFX-2850 User's Guide

PC User’s Guide

Contents

Chapter 1

Getting Started ...........................................................................................................................1-1

Main functions of “OfﬁceBridge” ..........................................................................................1-2

Sending / Receiving faxes and e-mails ...........................................................................1-2

Network printing .............................................................................................................1-3

Scan to User ..................................................................................................................... 1-4

Bulletin board .................................................................................................................. 1-5

Circulation .......................................................................................................................1-6

Request processing .......................................................................................................... 1-7

OfﬁceBridge InfoMonitor ................................................................................................1-8

OfﬁceBridge Document Download Manager .................................................................. 1-8

OfﬁceBridge CoverPage Editor ....................................................................................... 1-8

OfﬁceBridge TWAIN Connector ......................................................................................1-9

OfﬁceBridge Backup Utility ............................................................................................1-9

OfﬁceBridge Address Book Utility ..................................................................................1-9

OfﬁceBridge Scan to Print Monitor ................................................................................ 1-9

OfﬁceBridge TIFFMaker ................................................................................................. 1-9

Installing OfﬁceBridge on your PC ...................................................................................1-10

System requirements.....................................................................................................1-10

Connecting a LAN cable ................................................................................................ 1-11

Assigning an IP Address ............................................................................................... 1-11

Installing OfﬁceBridge on your PC ...............................................................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users .............................1-21

Uninstalling OfﬁceBridge programs.............................................................................1-22

Setting up the OfﬁceBridge Conﬁguration .......................................................................1-23

Conﬁguring the network settings .................................................................................1-23

TCP/IP settings ..............................................................................................................1-24

SMTP/POP server settings............................................................................................1-27

E-mail Settings .............................................................................................................. 1-30

Internet Time .................................................................................................................1-35

Remote Connection ........................................................................................................ 1-36

LDAP Settings ............................................................................................................... 1-37

SNMP settings ............................................................................................................... 1-41

FTP Shortcut setting ..................................................................................................... 1-43

Displaying the electronic manuals ...............................................................................1-45

Chapter 2

Using OfﬁceBridge .....................................................................................................................2-1

Logging on / out of OfﬁceBridge ..........................................................................................2-2

Logging onto OfﬁceBridge ............................................................................................... 2-2

Reviewing the document list ................................................................................................2-5

Document Lists ................................................................................................................ 2-5

Status ............................................................................................................................... 2-9

Operating buttons ..........................................................................................................2-10

View items and list items .............................................................................................. 2-12

PC fax transmission and reception ...................................................................................2-14

Sending a document from a PC application ................................................................. 2-14

Sending documents stored in machine memory ..........................................................2-16

How to enter the destinations .......................................................................................2-17

Setting transmission functions ..................................................................................... 2-24

Resending documents .................................................................................................... 2-26

Forwarding received documents ................................................................................... 2-26

Canceling your transmissions .......................................................................................2-27

Reading your received documents ................................................................................ 2-27

Network printing ................................................................................................................2-28

Printing documents from the machine memory ..........................................................2-28

Printing a document from a PC application .................................................................2-29

Network Scanning .............................................................................................................. 2-30

Download the scanned image from the scan box ......................................................... 2-30

Download the scanned image using the TWAIN driver ..............................................2-32

Chapter 3

Using the Admin Tools ...............................................................................................................3-1

Opening the Admin Tools tab ..............................................................................................3-2

“Admin Tools” menu .........................................................................................................3-3

User Registration ................................................................................................................. 3-5

User Registration.............................................................................................................3-5

Administrator registration ............................................................................................3-10

Address Book .................................................................................................................3-12

Forwarding Settings ...................................................................................................... 3-22

Temporary Storage list .................................................................................................. 3-24

Common Job Settings ......................................................................................................... 3-25

Scheduled Communication ............................................................................................ 3-25

Print Job ......................................................................................................................... 3-27

Management Information .................................................................................................. 3-29

Device Settings ..............................................................................................................3-29

Fax History.....................................................................................................................3-31

Mail History ................................................................................................................... 3-33

Setup ................................................................................................................................... 3-35

Initial Settings ............................................................................................................... 3-35

Scan Settings .................................................................................................................3-36

Personal Outbox setting ................................................................................................ 3-37

Personal Inbox setting ................................................................................................... 3-39

Received Fax Forwarding .............................................................................................. 3-40

File Name .......................................................................................................................3-45

Folder Shortcuts ............................................................................................................ 3-47

Archive Settings.............................................................................................................3-50

Public Inbox ...................................................................................................................3-53

Bulletin Board................................................................................................................3-54

Circulated Box ...............................................................................................................3-55

Process Settings ............................................................................................................. 3-56

Chapter 4

Trouble shooting .........................................................................................................................4-1

Troubleshooting the browser ............................................................................................... 4-2

Printing problems ................................................................................................................. 4-7

Troubleshooting InfoMonitor ............................................................................................ 4-10

Troubleshooting Document Download Manager .............................................................4-11

Troubleshooting Scan to Print Monitor ............................................................................ 4-12

Creating a shared folder ....................................................................................................4-13

Windows XP Professional / Windows 2000 ................................................................... 4-13

Windows XP Professional (Quick setting) .................................................................... 4-15

Index .............................................................................................................................................. I-1

Trademarks

• Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of

Murata machinery, Ltd and Muratec America, Inc.

• Microsoft

, Windows

98, Windows

Me, Windows

2000, Windows

XP, Windows

Server

2003 and Internet Explorer are registered trademarks of the Microsoft Corporation.

Screen shots reprinted by permission from the Microsoft Corporation.

All other products referenced are trademarks or registered trademarks of their respective com-

panies.

Main functions of “OfﬁceBridge” ...........................................................1-2

Sending / Receiving faxes and e-mails ...........................................1-2

Network printing ............................................................................1-3

Scan to User .................................................................................... 1-4

Bulletin board .................................................................................1-5

Circulation .......................................................................................1-6

Request processing .........................................................................1-7

OfﬁceBridge InfoMonitor ................................................................1-8

OfﬁceBridge Document Download Manager .................................1-8

OfﬁceBridge CoverPage Editor ......................................................1-8

OfﬁceBridge TWAIN Connector .....................................................1-9

OfﬁceBridge Backup Utility ...........................................................1-9

OfﬁceBridge Address Book Utility .................................................1-9

OfﬁceBridge Scan to Print Monitor ...............................................1-9

OfﬁceBridge TIFFMaker ................................................................1-9

Installing OfﬁceBridge on your PC .....................................................1-10

System requirements ....................................................................1-10

Connecting a LAN cable ...............................................................1-11

Assigning an IP Address ..............................................................1-11

Installing OfﬁceBridge on your PC ..............................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users 1-21

Uninstalling OfﬁceBridge programs ............................................1-22

Setting up the OfﬁceBridge Conﬁguration .........................................1-23

Conﬁguring the network settings ................................................1-23

TCP/IP settings .............................................................................1-24

SMTP/POP server settings ...........................................................1-27

E-mail Settings .............................................................................1-30

Internet Time ................................................................................1-35

Remote Connection .......................................................................1-36

LDAP Settings ..............................................................................1-37

SNMP settings ..............................................................................1-41

FTP Shortcut setting ....................................................................1-43

Displaying the electronic manuals...............................................1-45

Chapter

Getting Started

1-2 Getting Started

Main functions of “OfﬁceBridge”

"OfﬁceBridge" is a workﬂow management system that allows you import and man-

age image data created on your Muratec MFP. This chapter will introduce you to

the different components of OfﬁceBridge.

Sending / Receiving faxes and e-mails

Using OfﬁceBridge, you not only can send a document from a PC application to

a remote fax machine or e-mail location, but also read documents that have been

routed to your PC. This process allows you to save time and reduce the paper con-

sumption in your ofﬁce.

See “PC fax transmission and reception” on page 2-14 for more information.

1-3Getting Started

Getting Started

Network printing

“OfﬁceBridge” allows the machine to be used as a network printer.

By selecting the dedicated “Muratec OfﬁceBridge print driver”, you can use the

machine to print high-resolution documents.

See “Network printing” on page 2-28 for more information.

1-4 Getting Started

Scan to User

This functions allows users to import images from the Muratec MFP into a per-

sonal scan box. Users can view the images, route them to another user, save them

to a local desktop or network folder and/or send them to a remote fax terminal or

e-mail address.

See the “OfﬁceBridge Reference Manual” how to use this function.

1-5Getting Started

Getting Started

Bulletin board

“OfﬁceBridge” has a “Bulletin Board Document” list.

This public document list is the area where any registered OfﬁceBridge users can

view documents.

You can add personal Inbox documents, scanned documents, etc. to the “Bulletin

Board Document” list and notify all users of the contents. Also, a bulletin board

viewing period can be set.

See the “OfﬁceBridge Reference Manual” how to use this function.“OfﬁceBridge Reference Manual” how to use this function. how to use this function.

1-6 Getting Started

Circulation

“OfﬁceBridge” has a “Circulation Document” list.

This document list is used to distribute information to both individual users and

group members simultaneously.

You can add personal Inbox documents, scanned documents, etc. to the “Circulation

Document” list and notify users of the contents.

Both the originator and recipients can check the read status of each document. Also,

a preservation time period can be set that will store the document for a certain time

period after the circulation process has been completed.

See the “OfﬁceBridge Reference Manual” how to use this function.

1-7Getting Started

Getting Started

Request processing

“OfﬁceBridge” has a “Request Processing Document” list.

This document list allows users to request document processing to other users.

The processor can notify the originator of its status and completion.

If the processor cannot process the document, she/he can forward the document to

another user for processing.

See the “OfﬁceBridge Reference Manual” how to use this function.

1-8 Getting Started

OfﬁceBridge InfoMonitor

This utility is active on the users desktop and will alert the user when a new docu-

ment has arrived in the scan box and when a outbound transmission or print job

has been completed.

For more details on how to use it, refer to “Setting notiﬁcation for newly arrived

documents” in “OfﬁceBridge Reference Manual”.

OfﬁceBridge Document Download Manager

This utility program is used to automatically download received documents. You

can specify the document type, download destination and/or ﬁle format. In addition,

you can set the speciﬁc download time.

The setting target is an individual user only.

Note that the Document Download Manager is available only for the PC in the

same segment with the MFP.

For more details on how to use it, refer to “Setting automatic downloading” in

“OfﬁceBridge Reference Manual”.

OfﬁceBridge CoverPage Editor

“OfﬁceBridge CoverPage Editor” is an application software that allows you to create

and store customized cover pages.

On the cover page, you can insert information registered in the address book. The

information you insert here is automatically set to the correct information for each

destination, so there is no need to create a new cover page for each destination. You

can also create and use different cover pages for different destinations and objec-

tives.

(Sample)

See the “OfﬁceBridge Reference Manual” on how to use this function.

1-9Getting Started

Getting Started

OfﬁceBridge TWAIN Connector

This utility program allows you to convert the scanned images into picture ﬁles

using TWAIN-compliant application software.

See “Download the scanned image using the TWAIN driver” on page 2-32 for more

information.

OfﬁceBridge Backup Utility

This utility program is used to automatically download received documents. You

can specify the document type, download destination and/or ﬁle format. In addition,

you can set the speciﬁc download time. You can set the target to multiple users/

devices, or documents in each folder. You can set the target to multiple users/

devices, or documents in each folder.

OfﬁceBridge Address Book Utility

This utility program is used to convert the address book from Excel format into a

CSV ﬁle. Converting the data to CSV format enables "vCard" data conversion which

can then be loaded into the OfﬁceBridge Address Book.

OfﬁceBridge Scan to Print Monitor

This utility program is used to register the printer and to set the saving destination

(shared folder) for the document when the scan to printer function (scan the color

document in the MFP and print it out on another color printer) is used.

For more details on how to use “Scan to Print Monitor”, refer to “Setting scan to

print” in “OfﬁceBridge Reference Manual”.

OfﬁceBridge TIFFMaker

TIFFMaker is a print driver that converts ﬁles into Tagged Image File Format

(TIFF) from your software application.

For example, if you attach a TIFF ﬁle converted by TIFFMaker to the Muratec

Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC

printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax

machine, you can send your electronic document to a remote fax machine without

printing.

See the “OfﬁceBridge Reference Manual” how to use this function.

1-10 Getting Started

Installing OfﬁceBridge on your PC

System requirements

Item Requirements

PC Type IBM’s PC-AT compatible machine loaded with

one of the following operating systems.

Operating Sys-

tem

• Windows Server 2003

• Windows XP

• Windows 2000 professional

• Windows NT 4.0 workstation

• Windows Me

• Windows 98

* Only English version Operating System is

guaranteed.

* Operation with Windows 98/Me upgraded

from Windows 95/3.1 cannot be guaranteed.

* Not compatible with command prompt of MS-

DOS and Windows and DOS prompt.

* Windows Server 2003 is for PC printing only.

* Scan to Pirnt Monitor does not support

Windows Me and Windows 98.

CPU and Memory Depends on the operating system

Interface port Ethernet 10 Base-T, 100 Base-TX

Network Proto-

cols

TCP/IP on Windows

LPD(LPR), Port 9100 on Windows NT4.0 / 2000/

Server 2003 / XP

CD-ROM CD-ROM drive

1-11Getting Started

Getting Started

Connecting a LAN cable

NOTE: Use Category 5 cable with an RJ-45 connector for the standard network port.

Make sure the MFP is turned off and unplugged.

Plug one end of the standard LAN cable into a LAN drop or hub and the other

end into the Ethernet port on the left-side of the MFP.

Turin the power on.

Assigning an IP Address

If your network is using DHCP

If a DHCP (Dynamic Host Conﬁguration Protocol) server is installed on your

network, an IP address will be automatically assigned after you connect the

machine to the network.

To see the assigned IP address for your machine, print the “System settings

list” by pressing <List>→[Settings List]→[System Settings]→[Yes] on the con-

trol panel.

Go to “Verifying the IP settings” on page 1-14 and begin with step 14.

NOTE: Once the DHCP server has assigned the IP address to your machine, that IP

address MUST be reserved within the speciﬁc DHCP scope. Failure to do so

could result in failed operation when the IP address lease expires.

1-12 Getting Started

If your network is not using DHCP

You should turn off the DHCP server setting. Then enter the IP address manually

to install your machine on your network.

Press <Setting> on the control panel, then [Management].

Press [Network Settings].

If the OfﬁceBridge administrator has set up the password, enter it and press

[Enter].

Otherwise go to step 4.

Press [IP Address].

Press [DHCP Setting].

1-13Getting Started

Getting Started

Select [OFF] and press [Enter].

Press [IP Address].

Enter the appropriate IP address using the numeric keys.

Press the arrow keys to navigate the ﬁeld. Press [Clear] to delete a number.

Press [Enter]. The display returns to the TCP/IP settings menu.

Press [Subnet Mask] and enter the appropriate IP address, then press [Enter].

Refer to the above steps on how to enter the IP address.

If necessary, enter the gateway address.

When you are ﬁnished, reboot the machine to activate the new settings. (Press

[Yes] on the LCD when prompted. The machine reboots automatically.)

Go to “Verifying the IP settings” on next page.

1-14 Getting Started

Verifying the IP settings

Print the network setting list to view the new conﬁguration.

To print the network settings list: Press [Settings], [List], [Network Settings],

then [Yes].

At the command prompt on a network computer, type “ping” followed by the IP

address of your machine.

If the machine is active on the network, you will receive a reply.

(Sample)

NOTE: To run the command prompt:

On Windows 98

Click Start

→

Programs

→

MS-DOS Prompt

On Windows Me

Click Start

→

Programs

→

Accessories

→

MS-DOS Prompt

On Windows 2000 and XP

Click Start

→

ALL Programs

→

Accessories

→

Command Prompt

On Windows NT 4.0

Click Start

→

Programs

→

Command Prompt

1-15Getting Started

Getting Started

Installing OfﬁceBridge on your PC

NOTE:

• To install the local print driver on your PC, refer to the “Local Printer

Setup manual” on CD.

• Install utility programs or drivers on each computer.

• Before installing, scan for viruses and close any running applications.

Failing to do so may interfere with proper installation.

• Windows 2000, Windows XP, Windows NT 4.0, and Windows server

2003 requires that you have administrative access to install drivers

and utility programs on your computer.

• Here the procedure is explained using MFX-2850. When installing the

OfﬁceBridge to MFX-2350, the dialog will display MFX-2350 instead

of MFX-2850. (Be sure to select “MFX-2350” in step 5)

Insert the “Installation Disk” CD into the CD-ROM drive on your computer.

If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe

program from the root directory of the CD.

Click [Setup], and then [OfﬁceBridge].

Click [Next].

1-16 Getting Started

After carefully reading the “License Agreement”, click [Yes] if you agree.

Select your MFP, then click [Next].

Select “Network” and click [Next].

NOTE :To install the local print driver on your PC, refer to the “Local Printer Setup

manual” on CD.

1-17Getting Started

Getting Started

Click [Next].

If you want to install the driver into another location, click [Browse] and

located the preferred ﬁle location.

Select the utilities and drivers you want to install. If you press the plus button,

all the utilities and drivers will be displayed.

If you do not want to install a particular program, simply uncheck the corre-

sponding checkbox.

Check the box for “OB Pro Backup Utility” and/or “OB Pro Scan to Print Moni-

tor” (MFX-2850 only), as needed.

When you have ﬁnished selecting programs, click [Next].

Click [OK].

1-18 Getting Started

When the “Server Search” dialog appears, enter the IP address of your MFP.

NOTE:

Even if you do not know the MFP’s IP address, you can ﬁnd it by

following these steps.

(1) Click [Search].

The setup program will search for the IP address of MFP devices

on the network.

After a few moments, any Muratec MFP’s on the network will be

displayed.

On the Windows XP Service Pack 2, “Windows Security Alert” dia-

log will appear when clicking [Search]. In this case, click [Unblock]

to continue searching.

(2) Select an IP address, then click [OK].

After entering the IP address, click [OK].

1-19Getting Started

Getting Started

Specify which program folder you want to use when launching programs from

the “Start” menu.

To specify another folder, enter the folder name in “Program Folder:”.

To use a pre-existing program folder, select it from the “Existing Folders:” list.

Then click [Next.]

Select which program shortcuts you want to create on your computer’s desktop.

If you do not want to create a particular shortcut, simply uncheck the corre-

sponding checkbox.

Click [Next].

Select which programs to add to the Startup group.

When programs are added to the startup group, they will be launched auto-

matically when the computer is turned on.

If you do not want to install a particular shortcut, simply uncheck the corre-

sponding checkbox.

1-20 Getting Started

Click [Next].

The settings that were previously entered will be displayed.

If you would like to change any of these, click [Back] to go back and modify the

previous settings.

Click [Next].

When installation is complete, the completion wizard will appear.

Select the “Yes, I want to restart my computer now.” radio button and click [Fin-

ish].

See the “OfﬁceBridge Reference Manual” and set up the utility programs.

1-21Getting Started

Getting Started

For Windows XP Service Pack 2 and Windows Server 2003 users

On Windows XP Service Pack 2 or Windows Server 2003, the “Windows Security

Alert” dialog will be displayed when programs such as the InfoMonitor, Scan to

Print Monitor or drivers such as TWAIN Connector initially start.

In this case, click [Unblock]

Windows Firewall will block the communication between drivers and programs and

any external devices, such as the InfoMonitor or the TWAIN connector. Therefore,

you need to release the Firewall communication block when using these programs

and/or drivers.

If you click other buttons except [Unblock] by mistake

Click [Control Panel] from [Start] for Windows.

The “Control Panel” screen will be displayed.

Double-click the [Windows Firewall] icon.

“Windows Firewall” dialog will be displayed.

Click the [Exceptions] tab.

The list for programs or drivers will be displayed. Firewall will be blocking com-

munications for the programs or drivers that have unchecked boxes.

Select the checkboxes for programs you wish to unblock.

Click [OK].

The block for checked programs or drivers will be released, and the communication

will run normally.

1-22 Getting Started

Uninstalling OfﬁceBridge programs

If you wish to uninstall OfﬁceBridge programs for any reason, perform the follow-

ing procedures.

NOTE: By performing this procedure, all installed OfﬁceBridge programs will be

deleted.

Open the “Control Panel” window.

From the “Add or Remove Programs” dialog, select “OfﬁceBridge Pro”.

Click Change/Remove (or Add/Remove if using Windows 98/Me, NT4.0).

“OfﬁceBridge Utility Maintenance program” will appear.

Click “Delete”.

Follow the prompts to uninstall the OfﬁceBridge programs from your PC.

1-23Getting Started

Getting Started

Setting up the OfﬁceBridge Conﬁguration

Conﬁguring the network settings

Set up the following items to use the MFP on network:

• TCP/IP

This sets the TCP/IP network environment (IP address, subnet mask, etc.)

• SMTP/POP

This sets the e-mail server settings (e-mail address, servers, etc.)

• E-mail Settings

This sets the send document ﬁle format, e-mail template registrations, etc.

• Internet Time

This sets the internet time server.

• Remote Connection

This sets whether to allow access from computers in other segments.

• LDAP Settings

This creates settings for LDAP (Light Directory Access Protocol) server.

• SNMP Settings

This setting allows you to conﬁgure SNMP related items.

• FTP Shortcuts

This sets the FTP server shortcuts.

1-24 Getting Started

TCP/IP settings

This sets the network environment for viewing received faxes and e-mails on a

MFP-connected computer or when using the MFP as a printer.

NOTE: If an administrator has been registered, you should log-in as the administrator

to access this setting.

Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

Click [TCP/IP] on the “Admin Tools” tab.

The “TCP/IP Settings” dialog will appear.

Conﬁgure the settings, then click [Save] to save the settings.

If you entered or changed the “DHCP Setting”, “IP Address”, “Subnet Mask”,

“HTTP Port No.”, “Client Port No.” or “InfoMonitor Port No.”, reboot the

machine to activate the new settings.

To reboot the machine, press the <Setting> key, and press [OB Pro shutdown].

When the machine prompts you to shutdown, turn the power switch to off and

after a few seconds turn it back on.

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