Muratec MFX-2850 User's Guide

PC User’s Guide

Contents

Chapter 1

Getting Started ...........................................................................................................................1-1

Main functions of “OfﬁceBridge” ..........................................................................................1-2

Sending / Receiving faxes and e-mails ...........................................................................1-2

Network printing .............................................................................................................1-3

Scan to User ..................................................................................................................... 1-4

Bulletin board .................................................................................................................. 1-5

Circulation .......................................................................................................................1-6

Request processing .......................................................................................................... 1-7

OfﬁceBridge InfoMonitor ................................................................................................1-8

OfﬁceBridge Document Download Manager .................................................................. 1-8

OfﬁceBridge CoverPage Editor ....................................................................................... 1-8

OfﬁceBridge TWAIN Connector ......................................................................................1-9

OfﬁceBridge Backup Utility ............................................................................................1-9

OfﬁceBridge Address Book Utility ..................................................................................1-9

OfﬁceBridge Scan to Print Monitor ................................................................................ 1-9

OfﬁceBridge TIFFMaker ................................................................................................. 1-9

Installing OfﬁceBridge on your PC ...................................................................................1-10

System requirements.....................................................................................................1-10

Connecting a LAN cable ................................................................................................ 1-11

Assigning an IP Address ............................................................................................... 1-11

Installing OfﬁceBridge on your PC ...............................................................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users .............................1-21

Uninstalling OfﬁceBridge programs.............................................................................1-22

Setting up the OfﬁceBridge Conﬁguration .......................................................................1-23

Conﬁguring the network settings .................................................................................1-23

TCP/IP settings ..............................................................................................................1-24

SMTP/POP server settings............................................................................................1-27

E-mail Settings .............................................................................................................. 1-30

Internet Time .................................................................................................................1-35

Remote Connection ........................................................................................................ 1-36

LDAP Settings ............................................................................................................... 1-37

SNMP settings ............................................................................................................... 1-41

FTP Shortcut setting ..................................................................................................... 1-43

Displaying the electronic manuals ...............................................................................1-45

Chapter 2

Using OfﬁceBridge .....................................................................................................................2-1

Logging on / out of OfﬁceBridge ..........................................................................................2-2

Logging onto OfﬁceBridge ............................................................................................... 2-2

Reviewing the document list ................................................................................................2-5

Document Lists ................................................................................................................ 2-5

Status ............................................................................................................................... 2-9

Operating buttons ..........................................................................................................2-10

View items and list items .............................................................................................. 2-12

PC fax transmission and reception ...................................................................................2-14

Sending a document from a PC application ................................................................. 2-14

Sending documents stored in machine memory ..........................................................2-16

How to enter the destinations .......................................................................................2-17

Setting transmission functions ..................................................................................... 2-24

Resending documents .................................................................................................... 2-26

Forwarding received documents ................................................................................... 2-26

Canceling your transmissions .......................................................................................2-27

Reading your received documents ................................................................................ 2-27

Network printing ................................................................................................................2-28

Printing documents from the machine memory ..........................................................2-28

Printing a document from a PC application .................................................................2-29

Network Scanning .............................................................................................................. 2-30

Download the scanned image from the scan box ......................................................... 2-30

Download the scanned image using the TWAIN driver ..............................................2-32

Chapter 3

Using the Admin Tools ...............................................................................................................3-1

Opening the Admin Tools tab ..............................................................................................3-2

“Admin Tools” menu .........................................................................................................3-3

User Registration ................................................................................................................. 3-5

User Registration.............................................................................................................3-5

Administrator registration ............................................................................................3-10

Address Book .................................................................................................................3-12

Forwarding Settings ...................................................................................................... 3-22

Temporary Storage list .................................................................................................. 3-24

Common Job Settings ......................................................................................................... 3-25

Scheduled Communication ............................................................................................ 3-25

Print Job ......................................................................................................................... 3-27

Management Information .................................................................................................. 3-29

Device Settings ..............................................................................................................3-29

Fax History.....................................................................................................................3-31

Mail History ................................................................................................................... 3-33

Setup ................................................................................................................................... 3-35

Initial Settings ............................................................................................................... 3-35

Scan Settings .................................................................................................................3-36

Personal Outbox setting ................................................................................................ 3-37

Personal Inbox setting ................................................................................................... 3-39

Received Fax Forwarding .............................................................................................. 3-40

File Name .......................................................................................................................3-45

Folder Shortcuts ............................................................................................................ 3-47

Archive Settings.............................................................................................................3-50

Public Inbox ...................................................................................................................3-53

Bulletin Board................................................................................................................3-54

Circulated Box ...............................................................................................................3-55

Process Settings ............................................................................................................. 3-56

Chapter 4

Trouble shooting .........................................................................................................................4-1

Troubleshooting the browser ............................................................................................... 4-2

Printing problems ................................................................................................................. 4-7

Troubleshooting InfoMonitor ............................................................................................ 4-10

Troubleshooting Document Download Manager .............................................................4-11

Troubleshooting Scan to Print Monitor ............................................................................ 4-12

Creating a shared folder ....................................................................................................4-13

Windows XP Professional / Windows 2000 ................................................................... 4-13

Windows XP Professional (Quick setting) .................................................................... 4-15

Index .............................................................................................................................................. I-1

Trademarks

• Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata machinery, Ltd and Muratec America, Inc.

• Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000, Windows® XP, Windows ServerTM 2003 and Internet Explorer are registered trademarks of the Microsoft Corporation. Screen shots reprinted by permission from the Microsoft Corporation.

All other products referenced are trademarks or registered trademarks of their respective companies.

Chapter

Getting Started

Main functions of “OfﬁceBridge” ...........................................................1-2

Sending / Receiving faxes and e-mails ...........................................1-2

Network printing ............................................................................1-3

Scan to User .................................................................................... 1-4

Bulletin board .................................................................................1-5

Circulation .......................................................................................1-6

Request processing .........................................................................1-7

OfﬁceBridge InfoMonitor ................................................................1-8

OfﬁceBridge Document Download Manager .................................1-8

OfﬁceBridge CoverPage Editor ......................................................1-8

OfﬁceBridge TWAIN Connector .....................................................1-9

OfﬁceBridge Backup Utility ...........................................................1-9

OfﬁceBridge Address Book Utility .................................................1-9

OfﬁceBridge Scan to Print Monitor ...............................................1-9

OfﬁceBridge TIFFMaker ................................................................1-9

Installing OfﬁceBridge on your PC .....................................................1-10

System requirements ....................................................................1-10

Connecting a LAN cable ...............................................................1-11

Assigning an IP Address ..............................................................1-11

Installing OfﬁceBridge on your PC ..............................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users 1-21

Uninstalling OfﬁceBridge programs ............................................1-22

Setting up the OfﬁceBridge Conﬁguration .........................................1-23

Conﬁguring the network settings ................................................1-23

TCP/IP settings .............................................................................1-24

SMTP/POP server settings ...........................................................1-27

E-mail Settings .............................................................................1-30

Internet Time ................................................................................1-35

Remote Connection .......................................................................1-36

LDAP Settings ..............................................................................1-37

SNMP settings ..............................................................................1-41

FTP Shortcut setting ....................................................................1-43

Displaying the electronic manuals...............................................1-45

1-2 Getting Started

Main functions of “OfﬁceBridge”

"OfﬁceBridge" is a workﬂow management system that allows you import and manage image data created on your Muratec MFP. This chapter will introduce you to the different components of OfﬁceBridge.

Sending / Receiving faxes and e-mails

Using OfﬁceBridge, you not only can send a document from a PC application to

a remote fax machine or e-mail location, but also read documents that have been routed to your PC. This process allows you to save time and reduce the paper consumption in your ofﬁce.

See “PC fax transmission and reception” on page 2-14 for more information.

Network printing

“OfﬁceBridge” allows the machine to be used as a network printer. By selecting the dedicated “Muratec OfﬁceBridge print driver”, you can use the

machine to print high-resolution documents.

See “Network printing” on page 2-28 for more information.

Getting Started

1-3Getting Started

1-4 Getting Started

Scan to User

This functions allows users to import images from the Muratec MFP into a personal scan box. Users can view the images, route them to another user, save them to a local desktop or network folder and/or send them to a remote fax terminal or e-mail address.

See the “OfﬁceBridge Reference Manual” how to use this function.

Bulletin board

“OfﬁceBridge” has a “Bulletin Board Document” list. This public document list is the area where any registered OfﬁceBridge users can

view documents. You can add personal Inbox documents, scanned documents, etc. to the “Bulletin

Board Document” list and notify all users of the contents. Also, a bulletin board viewing period can be set.

See the “OfﬁceBridge Reference Manual” how to use this function.“OfﬁceBridge Reference Manual” how to use this function. how to use this function.

Getting Started

1-5Getting Started

1-6 Getting Started

Circulation

“OfﬁceBridge” has a “Circulation Document” list. This document list is used to distribute information to both individual users and

group members simultaneously. You can add personal Inbox documents, scanned documents, etc. to the “Circulation

Document” list and notify users of the contents. Both the originator and recipients can check the read status of each document. Also,

a preservation time period can be set that will store the document for a certain time period after the circulation process has been completed.

See the “OfﬁceBridge Reference Manual” how to use this function.

Request processing

“OfﬁceBridge” has a “Request Processing Document” list. This document list allows users to request document processing to other users. The processor can notify the originator of its status and completion. If the processor cannot process the document, she/he can forward the document to

another user for processing.

See the “OfﬁceBridge Reference Manual” how to use this function.

Getting Started

1-7Getting Started

1-8 Getting Started

OfﬁceBridge InfoMonitor

This utility is active on the users desktop and will alert the user when a new document has arrived in the scan box and when a outbound transmission or print job has been completed.

For more details on how to use it, refer to “Setting notiﬁcation for newly arrived documents” in “OfﬁceBridge Reference Manual”.

OfﬁceBridge Document Download Manager

The setting target is an individual user only. Note that the Document Download Manager is available only for the PC in the

same segment with the MFP.

For more details on how to use it, refer to “Setting automatic downloading” in “OfﬁceBridge Reference Manual”.

OfﬁceBridge CoverPage Editor

“OfﬁceBridge CoverPage Editor” is an application software that allows you to create and store customized cover pages.

On the cover page, you can insert information registered in the address book. The information you insert here is automatically set to the correct information for each destination, so there is no need to create a new cover page for each destination. You can also create and use different cover pages for different destinations and objectives.

See the “OfﬁceBridge Reference Manual” on how to use this function.

(Sample)

OfﬁceBridge TWAIN Connector

This utility program allows you to convert the scanned images into picture ﬁles using TWAIN-compliant application software.

See “Download the scanned image using the TWAIN driver” on page 2-32 for more information.

OfﬁceBridge Backup Utility

This utility program is used to automatically download received documents. You can specify the document type, download destination and/or ﬁle format. In addition, you can set the speciﬁc download time. You can set the target to multiple users/ devices, or documents in each folder. You can set the target to multiple users/ devices, or documents in each folder.

OfﬁceBridge Address Book Utility

This utility program is used to convert the address book from Excel format into a CSV ﬁle. Converting the data to CSV format enables "vCard" data conversion which can then be loaded into the OfﬁceBridge Address Book.

OfﬁceBridge Scan to Print Monitor

This utility program is used to register the printer and to set the saving destination (shared folder) for the document when the scan to printer function (scan the color document in the MFP and print it out on another color printer) is used.

For more details on how to use “Scan to Print Monitor”, refer to “Setting scan to print” in “OfﬁceBridge Reference Manual”.

Getting Started

OfﬁceBridge TIFFMaker

TIFFMaker is a print driver that converts ﬁles into Tagged Image File Format (TIFF) from your software application.

For example, if you attach a TIFF ﬁle converted by TIFFMaker to the Muratec Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing.

See the “OfﬁceBridge Reference Manual” how to use this function.

1-9Getting Started

1-10 Getting Started

Installing OfﬁceBridge on your PC

System requirements

Item Requirements PC Type IBM’s PC-AT compatible machine loaded with

one of the following operating systems.

Operating System

CPU and Memory Depends on the operating system Interface port Ethernet 10 Base-T, 100 Base-TX Network Proto-

cols

CD-ROM CD-ROM drive

• Windows Server 2003

• Windows XP

• Windows 2000 professional

• Windows NT 4.0 workstation

• Windows Me

• Windows 98 * Only English version Operating System is

guaranteed.

* Operation with Windows 98/Me upgraded

from Windows 95/3.1 cannot be guaranteed.

* Not compatible with command prompt of MS-

DOS and Windows and DOS prompt. * Windows Server 2003 is for PC printing only. * Scan to Pirnt Monitor does not support

Windows Me and Windows 98.

TCP/IP on Windows LPD(LPR), Port 9100 on Windows NT4.0 / 2000/ Server 2003 / XP

Connecting a LAN cable

NOTE: Use Category 5 cable with an RJ-45 connector for the standard network port.

1 Make sure the MFP is turned off and unplugged. 2 Plug one end of the standard LAN cable into a LAN drop or hub and the other

end into the Ethernet port on the left-side of the MFP.

Turin the power on.

Getting Started

Assigning an IP Address

If your network is using DHCP

If a DHCP (Dynamic Host Conﬁguration Protocol) server is installed on your network, an IP address will be automatically assigned after you connect the machine to the network.

1 To see the assigned IP address for your machine, print the “System settings

list” by pressing <List>→[Settings List]→[System Settings]→[Yes] on the control panel.

2 Go to “Verifying the IP settings” on page 1-14 and begin with step 14.

NOTE: Once the DHCP server has assigned the IP address to your machine, that IP

address MUST be reserved within the speciﬁc DHCP scope. Failure to do so could result in failed operation when the IP address lease expires.

1-11Getting Started

1-12 Getting Started

If your network is not using DHCP

You should turn off the DHCP server setting. Then enter the IP address manually to install your machine on your network.

1 Press <Setting> on the control panel, then [Management].

2 Press [Network Settings].

3 If the OfﬁceBridge administrator has set up the password, enter it and press

[Enter]. Otherwise go to step 4.

4 Press [IP Address].

5 Press [DHCP Setting].

6 Select [OFF] and press [Enter].

7 Press [IP Address].

8 Enter the appropriate IP address using the numeric keys.

Press the arrow keys to navigate the ﬁeld. Press [Clear] to delete a number.

Getting Started

9 Press [Enter]. The display returns to the TCP/IP settings menu.

10 Press [Subnet Mask] and enter the appropriate IP address, then press [Enter].

Refer to the above steps on how to enter the IP address.

11 If necessary, enter the gateway address.

When you are ﬁnished, reboot the machine to activate the new settings. (Press

[Yes] on the LCD when prompted. The machine reboots automatically.)

Go to “Verifying the IP settings” on next page.

1-13Getting Started

1-14 Getting Started

Verifying the IP settings

14 Print the network setting list to view the new conﬁguration.

To print the network settings list: Press [Settings], [List], [Network Settings], then [Yes].

15 At the command prompt on a network computer, type “ping” followed by the IP

address of your machine. If the machine is active on the network, you will receive a reply. (Sample)

NOTE: To run the command prompt:

On Windows 98

Click Start →Programs →MS-DOS Prompt

On Windows Me

Click Start →Programs →Accessories →MS-DOS Prompt

On Windows 2000 and XP

Click Start →ALL Programs →Accessories →Command Prompt

On Windows NT 4.0

Click Start →Programs →Command Prompt

Installing OfﬁceBridge on your PC

NOTE:

1 Insert the “Installation Disk” CD into the CD-ROM drive on your computer. If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe

2 Click [Setup], and then [OfﬁceBridge].

• To install the local print driver on your PC, refer to the “Local Printer Setup manual” on CD.

• Install utility programs or drivers on each computer.

• Before installing, scan for viruses and close any running applications. Failing to do so may interfere with proper installation.

• Windows 2000, Windows XP, Windows NT 4.0, and Windows server 2003 requires that you have administrative access to install drivers and utility programs on your computer.

• Here the procedure is explained using MFX-2850. When installing the OfﬁceBridge to MFX-2350, the dialog will display MFX-2350 instead of MFX-2850. (Be sure to select “MFX-2350” in step 5)

program from the root directory of the CD.

Getting Started

3 Click [Next].

1-15Getting Started

1-16 Getting Started

4 After carefully reading the “License Agreement”, click [Yes] if you agree.

5 Select your MFP, then click [Next].

6 Select “Network” and click [Next].

NOTE :To install the local print driver on your PC, refer to the “Local Printer Setup

manual” on CD.

7 Click [Next].

If you want to install the driver into another location, click [Browse] and located the preferred ﬁle location.

8 Select the utilities and drivers you want to install. If you press the plus button,

all the utilities and drivers will be displayed.

If you do not want to install a particular program, simply uncheck the corre-

sponding checkbox.

Check the box for “OB Pro Backup Utility” and/or “OB Pro Scan to Print Moni-

tor” (MFX-2850 only), as needed.

9 When you have ﬁnished selecting programs, click [Next].

10 Click [OK].

Getting Started

1-17Getting Started

1-18 Getting Started

11 When the “Server Search” dialog appears, enter the IP address of your MFP.

NOTE:

Even if you do not know the MFP’s IP address, you can ﬁnd it by following these steps.

(1) Click [Search].

The setup program will search for the IP address of MFP devices on the network. After a few moments, any Muratec MFP’s on the network will be

displayed.

On the Windows XP Service Pack 2, “Windows Security Alert” dialog will appear when clicking [Search]. In this case, click [Unblock] to continue searching.

12 After entering the IP address, click [OK].

(2) Select an IP address, then click [OK].

13 Specify which program folder you want to use when launching programs from

the “Start” menu.

To specify another folder, enter the folder name in “Program Folder:”.

To use a pre-existing program folder, select it from the “Existing Folders:” list.

Then click [Next.]

14 Select which program shortcuts you want to create on your computer’s desktop.

Getting Started

If you do not want to create a particular shortcut, simply uncheck the corre-

sponding checkbox.

15 Click [Next].

16 Select which programs to add to the Startup group.

When programs are added to the startup group, they will be launched automatically when the computer is turned on.

If you do not want to install a particular shortcut, simply uncheck the corre-

sponding checkbox.

1-19Getting Started

1-20 Getting Started

17 Click [Next].

18 The settings that were previously entered will be displayed.

If you would like to change any of these, click [Back] to go back and modify the

previous settings.

19 Click [Next].

20 When installation is complete, the completion wizard will appear.

21 Select the “Yes, I want to restart my computer now.” radio button and click [Fin-

ish].

22 See the “OfﬁceBridge Reference Manual” and set up the utility programs.

For Windows XP Service Pack 2 and Windows Server 2003 users

On Windows XP Service Pack 2 or Windows Server 2003, the “Windows Security Alert” dialog will be displayed when programs such as the InfoMonitor, Scan to Print Monitor or drivers such as TWAIN Connector initially start.

In this case, click [Unblock]

Windows Firewall will block the communication between drivers and programs and any external devices, such as the InfoMonitor or the TWAIN connector. Therefore, you need to release the Firewall communication block when using these programs and/or drivers.

Getting Started

If you click other buttons except [Unblock] by mistake

1 Click [Control Panel] from [Start] for Windows.

The “Control Panel” screen will be displayed.

2 Double-click the [Windows Firewall] icon.

“Windows Firewall” dialog will be displayed. 3 Click the [Exceptions] tab. The list for programs or drivers will be displayed. Firewall will be blocking com-

munications for the programs or drivers that have unchecked boxes. 4 Select the checkboxes for programs you wish to unblock.

5 Click [OK].

The block for checked programs or drivers will be released, and the communication will run normally.

1-21Getting Started

1-22 Getting Started

Uninstalling OfﬁceBridge programs

If you wish to uninstall OfﬁceBridge programs for any reason, perform the following procedures.

NOTE: By performing this procedure, all installed OfﬁceBridge programs will be

deleted.

1 Open the “Control Panel” window.

2 From the “Add or Remove Programs” dialog, select “OfﬁceBridge Pro”.

3 Click Change/Remove (or Add/Remove if using Windows 98/Me, NT4.0).

“OfﬁceBridge Utility Maintenance program” will appear.

4 Click “Delete”.

5 Follow the prompts to uninstall the OfﬁceBridge programs from your PC.

Setting up the OfﬁceBridge Conﬁguration

Conﬁguring the network settings

Set up the following items to use the MFP on network:

• TCP/IP

This sets the TCP/IP network environment (IP address, subnet mask, etc.)

• SMTP/POP

This sets the e-mail server settings (e-mail address, servers, etc.)

• E-mail Settings

This sets the send document ﬁle format, e-mail template registrations, etc.

• Internet Time

This sets the internet time server.

• Remote Connection

This sets whether to allow access from computers in other segments.

• LDAP Settings

This creates settings for LDAP (Light Directory Access Protocol) server.

• SNMP Settings

This setting allows you to conﬁgure SNMP related items.

• FTP Shortcuts

This sets the FTP server shortcuts.

Getting Started

1-23Getting Started

1-24 Getting Started

TCP/IP settings

This sets the network environment for viewing received faxes and e-mails on a MFP-connected computer or when using the MFP as a printer.

NOTE: If an administrator has been registered, you should log-in as the administrator

to access this setting.

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

2 Click [TCP/IP] on the “Admin Tools” tab.

The “TCP/IP Settings” dialog will appear.

3 Conﬁgure the settings, then click [Save] to save the settings.

4 If you entered or changed the “DHCP Setting”, “IP Address”, “Subnet Mask”,

“HTTP Port No.”, “Client Port No.” or “InfoMonitor Port No.”, reboot the

machine to activate the new settings. To reboot the machine, press the <Setting> key, and press [OB Pro shutdown].

When the machine prompts you to shutdown, turn the power switch to off and

after a few seconds turn it back on.

Item Description NetBIOS Name Enter the NetBIOS name.

• A NetBIOS name can contain up to 15 alphanumeric characters and the “–” symbol with no blank spaces.

• The NetBIOS name must be unique on the network.

Work Group Name Enter the name of the workgroup to which your

machine belongs. If there is not a workgroup on your network, create a workgroup in Windows. A domain name cannot be used as a workgroup name.

• If there is not a workgroup on your network, create a new workgroup by typing a new name that contains up to 15 characters. The name cannot include symbols or blank spaces. The name can include alphanumeric and the following symbols: ! @ # $ % ^ & ( ) – _ ` { } . ~ Consult with your network administrator before creating a new workgroup.

• A domain name cannot be used as a workgroup name.

• The NetBIOS name must be unique on the network.

DHCP Setting If a DHCP server is installed on your network, select

“ON”. After rebooting the machine, an IP address and Subnet Mask will be automatically assigned by the DHCP server. According to the DHCP server setting, a primary gateway address and primary DNS server address may be assigned as well. If your network is not using DHCP, select “OFF”.

Getting Started

IMPORTANT: Once the DHCP server has assigned the IP address to your machine, that IP address MUST be reserved within the speciﬁc DHCP scope. Failure to do so could result in failed operation when the IP address

lease expires. IP Address Enter the IP address of your machine. Subnet Mask Enter the IP address for the subnet mask. Gateway Address Enter the IP address of the gateway. DNS Server Address Enter the IP address of the DNS server. DNS Sufﬁx Enter the DNS sufﬁx. WINS Address Enter the IP address of the WINS server. HTTP Port No. Select the HTTP port number for connecting the

optional “OfﬁceBridge Expansion Kit” from your web

browser.

Normally, set to “80”. Client Port No. Select the UDP port number used for automatically

searching “OfﬁceBridge” when installing the “OfﬁceBri-

dge” printer.

Normally, set to “60000”.

1-25Getting Started

1-26 Getting Started

InfoMonitor Port No.

Remote Connection Port No.

Port 9100 Port No. When the optional print controller kit (OP-550) is

Scan to Print Monitor Port No.

[Initialize] Initializes the TCP/IP settings. The settings will return

Select the UDP port number used when “OfﬁceBridge” sends

notiﬁcation of newly arrived faxes etc. to “InfoMonitor”.

Normally, set to “61000”.

Enter the port number that allows a connection between

computers and MFP's located within different segments

of the network.

Normally, set to “80”.

installed and the Port 9100 is selected as standard TCP/

IP, enter the same port number here.

Normally, set to “9100”.

To use the “Scan to print monitor function, enter the

same port number with “Scan to Print Monitor” here.

Normally, set to “62000”.

NOTE: This item will not be displayed for MFX-2350.

to the factory default setting.

SMTP/POP server settings

This sets the e-mail sending/receiving environment.

NOTE: If an administrator has been registered, you should log-in as the administrator

to access this setting.

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

2 Click [SMTP/POP] on the “Admin Tools” tab.

The “SMTP/POP Settings” dialog box will appear.

Getting Started

“Sender Information”

Conﬁgure the settings, then click [Save] to save the settings.Conﬁgure the settings, then click [Save] to save the settings.

Item Description Name Enter the name that is displayed in the sender

ﬁeld (“From” ﬁeld) when sending e-mail. Up to 40 characters can be registered.

E-mail Address Enter the e-mail address that is assigned to

your machine. Up to 50 characters can be registered.

1-27Getting Started

1-28 Getting Started

“Mail Server”

Sending mail (SMTP) Server

Receiving mail (POP3) Server

User ID for POP3 Enter the user ID for the POP3 server.

Password for POP3 Enter the password for the POP3 server.

Check for New Mail Set the interval at which the mail server is to

Receive before Sending For some providers, POP authentication is

SMTP Port No. Enter the SMTP port number. (0–65535)

POP3 Port No. Enter the POP port number. (0–65535)

Enter the domain name or IP address of the SMTP server used for sending e-mail. When entering a domain name, it can be entered up to 50 characters.

Enter the domain name or IP address of the POP3 server used for receiving e-mail. When entering a domain name, it can be entered up to 50 characters. NOTE: You must register both the SMTP and

POP3 server ﬁelds even if they are the same.

Up to 50 characters can be registered.

check for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec. The default setting is 10 min. If you want to check for mail manually, set all of these values to “0”. In this case, you can receive an arrived e-mail by the following procedures. <Receiving e-mail manually>

1. Press [FAX] on the control panel of your machine.

2. Press [Others] on the display.

3. Press [Next] to show the next screen.

4. Press [Check Mail].

required before sending (send request to SMTP server). In this case, select this item.

Normally, set to “25”.

Normally, set to “110”.

“Mail Server”

“SMTP Reception”

[Initialize] Initializes the SMTP/POP settings. The settings will return to the factory

Select POP3 Authentication Method

Select SMTP Authentication Method

User ID for SMTP Enter the user ID for the SMTP server, if neces-

Password for SMTP Enter the password for the SMTP server, if

“Domain for Receiving” When receiving mail using SMTP from the mail

“Receiving Port No.” Input the SMTP port number.

[Security] button You can register up to ﬁve computer IP

default setting.

APOP (Authenticated POP) is a POP security protocol that encrypts the POP password when connecting with the POP server. If APOP is available on the POP server you are using, select “APOP”. Otherwise, select “Standard”.

Select the SMTP authentication method if the SMTP server you are using requires authentication.

sary. IUp to 50 characters can be registered.

necessary. Up to 50 characters can be registered.

server, this sets the accepting domain name. SMTP reception is not possible unless this is set. IUp to 50 characters can be registered.

Normally, set to “25”.

addresses or domains for clients allowed to receive. Click the [Security] button, then register in the “Security” dialog.

Getting Started

1-29Getting Started

1-30 Getting Started

E-mail Settings

This sets the operation environment for convenient e-mail usage.

NOTE: If an administrator has been registered, you should log-in as an administrator

to access this setting.

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

2 Click [E-mail Settings] on the “Admin Tools” tab.

The “E-mail Settings” dialog box will appear.

Conﬁgure the settings, then click [Save] to save the settings.

Item Description Attach File

Format

Insert Coversheet (I-Fax) or Subject/Text (E-mail)

Select whether to convert documents into "PDF", "TIFF-S" or "TIFF" format when sending an e-mail.

• PDF The document is converted into PDF format. However, a PDF ﬁle can only be transmitted to an e-mail inbox.

• TIFF-S (ITU-T T.37 simple mode) The document is converted into a TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, all attached documents are converted to A4 size and 200 dpi resolution.

• TIFF (ITU-T T.37 full mode) The document is converted into a TIFF format and is sent at the original document size and resolution selected during scanning. “TIFF Image Encoding Method” sets the image encoding method for sending documents with “TIFF”. Select “MH”, “MR”, “MMR”, or “JBIG”.

NOTE: This setting is effective only for e-mail sent from the

PC. For the attached ﬁle format of e-mail sent from the machine, you should set it using the machine’s control panel. However, the “TIFF Image Encoding Method” setting is effective for both e-mail sent from PC and machine.

Select whether to attach the following subject line and text message automatically into an e-mail, when these items are not ﬁlled in by the user.

Subject: E-mail Message Text: This is an e-mail message.

Please see the ﬁle attached.

When “Insert text” is selected, you can also select whether to add the sender information to the text. The sender information can be stored in “SMTP/POP Server Settings” dialog (page 1-27).

NOTE: This setting is effective only for e-mail sent from the PC.

However, “The sender information” setting is effective for both e-mail sending from PC and machine.

Getting Started

1-31Getting Started

1-32 Getting Started

E-mail Template

Up to 10 e-mail templates can be registered for sending. Registered e-mail templates can be accessed from the machine when sending an e-mail. To register or edit an e-mail template: (1) Click [E-mail Template Registration].

The “E-mail Template Registration” screen will appear.

(2) To register a new template, , select an available template.

To edit an existing template, select the template name you want to edit.

The “E-mail Template” dialog box will appear.

(3) Enter the items, then click [Save].

Show recipients on Tx e-mail

Select whether or not to write the e-mail destination information (To, Cc, Bcc) in the e-mail header. If a large e-mail is broadcasted to multiple addresses, some SMTP servers may not accept the e-mail transmission. If this happens, select “No – show one recipient”.

When mail that cannot be analysed is received

Request receipt veriﬁcation when sending mail

When mail requesting MDN is received

In some cases, received e-mail cannot be printed correctly due to the format of the received ﬁle. This mode allows you to either return an error message to the sender or have the message forwarded to another inbox.

• Return error notice to author

Returns an error notice to the author.

• Return mail to author

Returns the original e-mail to the author.

• Forward mail to others

Forwards the e-mail to another e-mail address without returning it to the author. You can only set up one forwarding location for e-mail that cannot be analysed. The forwarding e-mail address can contain up to 50 characters

Select whether to request a delivery conﬁrmation (DSN) or read receipt (MDN) when sending e-mail.

• Delivery Status Notiﬁcation (DSN) from receiving server Requests a delivery conﬁrmation.

• Message Disposition Notiﬁcation (MDN) showing that recipient read the mail Requests a read receipt.

• Request both reception notiﬁcations Requests both a delivery conﬁrmation and a read receipt.

• Do not request either reception notiﬁcations The delivery notiﬁcation and read receipt will not be requested.

NOTE: Some mail servers and e-mail reception software will

not respond to these requests.

Select whether to return a MDN (Message Disposition Notiﬁcation) when the received e-mail requests an MDN.

• Do not send MDN

Do not send an MDN when requested.

• Send MDN

Send an MDN when requested.

[Specify MDN Recipients]

Only reply to speciﬁc e-mail addresses or domains. Select [Specify MDN Recipients], then register e-mail addresses or domain names. Up to ﬁve can be registered.

Getting Started

NOTE: If you check “Send MDN”, but do not set the “Specify

MDN Recipients”, MDN replies are sent to all e-mail requesting them.

1-33Getting Started

1-34 Getting Started

When mail that requests fax forwarding is received

[Initialize] Initialize the e-mail settings. The settings will return to the fac-

Select whether to accept or deny e-mail to fax forwarding requests.

• “Reject forwarding request”

Denies forwarding requests.

• “Accept forwarding request”

Accept forwarding requests.

[Setting Security for Fax Forwarding]

Set this to restrict fax forwarding to speciﬁc e-mail addresses and domain names. Up to ﬁve can be registered. Select [Setting Security for fax forwarding], then register in the “Setting Security for Fax Forwarding” dialog box.

NOTE: If you check “Accept forwarding requests” but do not

set the “Setting Security for Fax Forwarding”, then all e-mail requesting fax forwarding are forwarded.

tory default setting.

Internet Time

This sets the internet time server to synchronizes with the time server automatically.

NOTE: If an administrator has been registered, you should log-in as the administrator

to access this setting.

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

2 Click [Internet Time] on the “Admin Tools” tab.

The “Internet Time Settings” dialog box will appear.

Getting Started

Conﬁgure the settings, then click [Save] to save the settings.

Item Description Setting Select whether to activate this setting. When it is set to

“On”, the internet time server synchronizes the time the time server automatically.

Time Server Connection

Specify the connection method to an Internet time server, and its IP address or name.

• Auto Check here to connect to the time server automatically. With this checked, your system automatically searches for a time server on the network to which the MFP is connected, and if a time server exists on the network, your system synchronizes its system clock with a ﬁrst-found time server.

• Manual Check here to connect to the time server manually. Enter the IP address of the time server in ”Time Server IP Address” or its name in “Time Server Name”. You can enter up to 50 alphanumeric characters.

1-35Getting Started

1-36 Getting Started

Time Synchronizing Interval

Connection Status Shows the current status of synchronizing. [Initialize] Initializes the Internet Time settings. The settings will

Remote Connection

This sets whether to allow access from computers located in other segments.

NOTE: If the administrator is registered, you should log-in as an administrator to

access this setting.

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/) and log on to “OfﬁceBridge”.

2 Click [Remote Connection] on the “Admin Tools” tab.

The “Remote Connection Settings” dialog box will appear.

Specify the time interval in which your system synchronizes with the Internet time server. The value should be from 1 to 17 minutes.

return to the factory default setting.

Conﬁgure the settings, then click [Save] to save the settings.

Item Description Setting Select whether to activate this setting. When it is set to

[Initialize] Initializes the Remote Connection. The settings will

“On”, the remote connection is activated.

to the MFP. You can enter up to 30 alphanumeric characters.

The default setting is “admin”. It is recommended that you change the password after installation.

the MFP. You can enter up to 20 alphanumeric characters. The default setting is “admin”. It is recommended that you change the password after installation.

return to the factory default setting.

LDAP Settings

NOTE: If you are unsure about these settings, consult your system administrator.

NOTE: If an administrator has been registered, you should log-in as the administrator

to access this setting.

Registering or editing LDAP server setting

1 Log-in to “OfﬁceBridge”.

2 Click [LDAP Settings] on the “Admin Tools” tab.

The “LDAP Settings” screen box will appear.

Item Description No The LDAP server number. Name The registered LDAP server name. Default Settings The default LDAP server.

To change the default server, click the [OFF] button next to the server you want to set as the default.

Initialize To clear the LDAP server settings, select the LDAP

server you want to delete and select [Initialize].

Parameter Settings Select this button to conﬁgure the LDAP parameters

(page 1-40).

Getting Started

3 Select a number (01 to 05) you want to register or edit.

The “LDAP Server Settings” dialog will appear.

4 Conﬁgure the settings and click [Save].

1-37Getting Started

1-38 Getting Started

Item Description Name Enter a name for identiﬁcation purposes. Server Name Enter the LDAP server name. IP Address Enter the IP address of the LDAP server.

• IP address is given priority if both the LDAP server name and IP address are registered.

Port Number Enter the port number that the LDAP server is using.

The default port number is 389.

Account Enter the account name used to log-on to the LDAP

server. Password Enter the password used to log-on to the LDAP server. Log-in Required If the LDAP server requires authentication, select “Yes”. User Login When it is set to “Yes”, the OfﬁceBridge users will be

prompted to enter an account name and password when

they access the LDAP server.

NOTE: This account name and password can be regis-

tered on the “User Set-up” dialog (page 3-6), in advance.

Start Point Set the search start position when searching the LDAP

server.

Maximum Results Enter the maximum number of search results to be

displayed.

• The number can be entered within the range of 1–100.

• The default number is 50.

Time Limit Enter the maximum search time.

• The time can be entered within the range of 0–9999 seconds.

• The default setting is “0” (unlimited setting).

Optional Settings

Default Server Setting Select whether to make this server the default server.

Attribute

Enter an attribute for LDAP searching.

Value

Enter a value you want to search.

Searching method

Any: Displays the search results that contain the value

you entered.

Initial: Displays the search results that begin from the

value you entered.

Final: Displays the search results that end with the

value you entered.

Equal: Displays the search results that exactly match

with the value you entered.

Not Use: Ignores the value you entered.

Getting Started

Deleting an LDAP server

1 Repeat steps 1 and 2 in” Registering or editing LDAP server setting” (page 1-

37).

2 Select the LDAP server you want to delete.

3 Click [Initialize].

4 When prompted, click [OK].

1-39Getting Started

1-40 Getting Started

Parameter Settings

1 Repeat and 1 through 2 in “Registering or editing LDAP server setting” (page

1-37).

2 Click [Parameter Settings].

The “Parameter Settings” dialog box will appear.

3 Enter an attribute and click [Save].

NOTE:

You can register up to two attributes for each search object.

When two attributes have been registered, the attribute 1 (ex. “cn”) is used as the search ﬁlter. And then, the machine will retrieve the records that include the registered attributes you set.

For example, when the LDAP parameters are set as follows, and you entered

a name for the search object, the machine ﬁrst requests the LDAP server to search the record that includes “cn=(text you’ve entered)”. Then, the machine retrieves the parameters based on all the registered attributes (cn, commonname, mail, facsimiletelephonenumber, telephonenumber, o, ou) from the searched records.

Name1 : cn Name2 : commonname Mail1 : mail Mail2 : Fax1 : facsimiletelephonenumber Fax2 : Tel1 : telephonenumber Tel2 : Dept.1 : o Dept.2 : ou

SNMP settings

Log-in to “OfﬁceBridge”.

2 Click [SNMP Settings] on the “Admin Tools” tab.

The “SNMP Settings” dialog box will appear.

Getting Started

Item Description Start Service

Setting Agent Identiﬁ-

cation

Enable or disable the SNMP search agent.

“Contact Destination” Enter the administrator name. Up to 255 characters can be entered.

“Name” Enter the machine model name. Up to 40 characters can be entered.

“Location” Enter the location where the machine is installed. Up to 100 characters can be entered.

“Name” and “Location” ﬁelds are shared with “Device Setting” in the "Management Information" column. This means if you change these ﬁelds, the ﬁelds in Device Setting will also be changed, and vice versa.

1-41Getting Started

1-42 Getting Started

Security Enter the community name.

The community name is used to check whether incoming SNMP requests have the correct community name or not. The community name is displayed as ••••• for security reasons. The default community name is “public”. You can enter up to 20 characters for the community name. For details, refer to the documentation of the SNMP manager you are using.

If you want to specify the hosts from which to accept the SNMP request, check “Accept requests from speciﬁed hosts” and enter the IP address and community name. Up to three hosts can be registered.

Initialize Initialize the SNMP settings. The settings will return to

the factory default setting. The “Name” and “Location” will not be initialized. To initialize them, click [Device Settings] from “Management Information” column, then click [Initialize].

3 When you are ﬁnished, click [Save] to save the settings.

FTP Shortcut setting

Creating or editing an FTP shortcut

1 Log-in to “OfﬁceBridge”.

2 Click [FTP Shortcuts] on the “Admin Tools” tab.

A list of registered folder shortcuts will be displayed.

Getting Started

Item Description No The FTP shortcut number. Name The registered FTP shortcut name. [Initialize] To delete an FTP shortcut, select the shortcut and click

[Initialize].

3 Select a number (01 to 20) you want to create or edit.

The “FTP Shortcut Settings” dialog box will appear.

1-43Getting Started

1-44 Getting Started

Item Description Shortcut Name Enter the shortcut name for identiﬁcation purposes. Host Name Enter the FTP server name. Folder Name Enter the folder name on the FTP server. User Name Enter the user name for the FTP server. Password Enter the password for the FTP server.

4 Conﬁgure the settings, then click [Save].

Deleting an FTP shortcut

1 Select the FTP shortcut you want to delete.

2 Click [Initialize].

3 When prompted click [OK].

Displaying the electronic manuals

NOTE: To read the “Local Printer Setup manual”, Adobe Acrobat Reader is required.

To install it, click the icon on the screen.

1 Insert the “Installation Disk” CD into the CD-ROM drive on your computer. If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe

program from the root directory of the CD.

2 Click [Manuals].

3 Select the manual you want to view.

Getting Started

1-45Getting Started

1-46 Getting Started

Chapter

Using OfﬁceBridge

Logging on / out of OfﬁceBridge ............................................................2-2

Logging onto OfﬁceBridge ..............................................................2-2

Reviewing the document list .................................................................2-5

Document Lists ...............................................................................2-5

Status ..............................................................................................2-9

Operating buttons .........................................................................2-10

View items and list items .............................................................2-12

PC fax transmission and reception .....................................................2-14

Sending a document from a PC application ................................2-14

Sending documents stored in machine memory ..........................2-16

How to enter the destinations ......................................................2-17

Setting transmission functions ....................................................2-24

Resending documents ...................................................................2-26

Forwarding received documents ..................................................2-26

Canceling your transmissions ......................................................2-27

Reading your received documents ...............................................2-27

Network printing .................................................................................2-28

Printing documents from the machine memory ..........................2-28

Printing a document from a PC application ................................2-29

Network Scanning ................................................................................2-30

Download the scanned image from the scan box ........................2-30

Download the scanned image using the TWAIN driver..............2-32

Logging on / out of OfﬁceBridge

NOTE: In order to gain OfﬁceBridge access, you must be a registered user. Contact

your System Administrator if necessary.

Logging onto OfﬁceBridge

Logging onto OfﬁceBridge from your PC

1 Enter your machine’s IP address in the URL address ﬁeld of your browser (for

example, http://192.168.1.10/). – or – If you created the “OfﬁceBridge” shortcut on your desktop, click it.

2 Select your user name.

Item Description Page The large number is the page currently being displayed.

The underlined numbers indicate pages that can be displayed. Display Sets the number of addresses to be displayed (10, 20, or all). User ID Displays the user IDs of the users. Unread Docu-

ments User Name Click the name to login. Group If you select your group, it will make it easier to ﬁnd your user

2-2 Using the OfﬁceBridge

The letter icon indicates that there are unread ﬁles.

name. Select the list button to ﬁlter the groups.

3 Enter your password.

If you have not setup a password, skip to step 4.

4 You are now logged in.

• If a category contains an unread document, will be displayed on the tab.

• The document list screen displayed immediately after login is the category that has unread documents. If there are multiple categories with unread documents, the category on the left will take precedence.

Using the OfﬁceBridge

2-3Using the OfﬁceBridge

Logging out of OfﬁceBridge

1 Press [Log Out].

NOTE: Simply closing the window does not mean that you have logged out OfﬁceBri-

dge.

2-4 Using the OfﬁceBridge

Reviewing the document list

Document Lists

Scan

The scanned documents will be listed on this tab. “Scan to User” documents will arrive here.

Using the OfﬁceBridge

Personal Outbox

The ﬁles you have sent using OfﬁceBridge will be listed on this tab.

2-5Using the OfﬁceBridge

Personal Inbox

The forwarded ﬁles will be listed on this tab. See “Forward Settings” on page 3-22 how to forward fax and e-mail to this box.

Pubic Inbox

The ﬁles that the machine has received will be listed on this tab. See “Received Fax Forwarding” on page 3-40 how to forward fax and e-mail to this

box.

2-6 Using the OfﬁceBridge

Bulletin Board

The ﬁles that are posted on the bulletin board are listed on this tab. See the “Reference manual” how to this function.

Using the OfﬁceBridge

Circulated

The ﬁles that are in circulation are listed on this tab. See the “Reference manual” how to this function.

2-7Using the OfﬁceBridge

Processing

The ﬁles that you have requested or you are requested to process are listed on this tab. See the “Reference manual” how to this function.

Admin Tools

The tab contains OfﬁceBridge settings and functions that can be adjusted. See Chapter 3 “Using the admin tool” and Chapter 1 “Setting the OfﬁceBridge con-

ﬁguration" for details on set-up.

2-8 Using the OfﬁceBridge

Status

Item Description User Name The user who is currently logged on will be displayed. Remaining Disk Space This displays the amount of free memory remaining

within OfﬁceBridge. If there is not enough memory, you may not be able to scan documents with large contents or receive documents.

Forward Setting This shows the status of the forward settings for your

Personal Inbox. To set up or change the settings, see “Forwarding Settings” on page 3-22.

Auto Refresh Select whether to make the Auto Refresh function

active or not. The selected status will be highlighted. If [ON] is selected, it will be automatically refreshed every ﬁve minutes. If [OFF] is selected, press [Refresh] to see the latest information.

Receiving Fax Forwarding

[Log Out] Select this button to log-out of OfﬁceBridge.

This shows the status of the MFP’s forwarding setting for received faxes and e-mails. To set up or change the settings, see “Receiveed Fax Forwarding” (page 3-40).

Using the OfﬁceBridge

2-9Using the OfﬁceBridge

Operating buttons

Button Description

[Send]

Buttons

Selecting a ﬁle and clicking this button will send the selected ﬁles to other faxes, e-mail addresses or OfﬁceBridge users. See “Sending document in the machine memory” on page 2-16 for details.

[Print]

[Download]

[Delete]

[Post to the Bulletin

Board]

Selecting a ﬁle and clicking this button will print the selected ﬁle. See “Printing documents in the machine memory” on page 2-28 for details.

Selecting a ﬁle and clicking this button will download the selected ﬁle to your PC. The ﬁle will be downloaded

in the speciﬁed format, which you can specify in “Initial Settings”. See “Download the scanned image from the scan box” on page 2-30 for details.

Selecting a ﬁle and clicking this button will delete the selected ﬁle.

Selecting a ﬁle and clicking this button will post the selected ﬁle to the bulletin board. See the “OfﬁceBridge Reference Manual” for more“OfﬁceBridge Reference Manual” for more for more information of how to this function.

2-10 Using the OfﬁceBridge

Button Description

Selecting a ﬁle and clicking this button will circulate the selected ﬁle. See the “OfﬁceBridge Reference Manual” for more“OfﬁceBridge Reference Manual” for more for more

[Circulate]

[Process]

[Refresh]

[Resend]

information of how to this function.

Selecting a ﬁle and clicking this button will request other users to process the selected ﬁle. See the “OfﬁceBridge Reference Manual” for more“OfﬁceBridge Reference Manual” for more for more information of how to this function.

Clicking this button refreshes the screen.

(This button is only in the “Personal Outbox” tab) Selecting a ﬁle and clicking this button will send the ﬁle again. See “Sending documents again” on page 2-26 for details.

(This button is only in the “Personal Outbox” tab) Selecting a ﬁle and clicking this button will cancel the transmission.

Using the OfﬁceBridge

[Cancel]

(This button is only in the “Personal Inbox” and “Public Inbox” tab) Selecting a ﬁle and clicking this button will forward

[Forward]

[Re-assign]

[Complete Processing]

The background color of the buttons maybe different according to the list.

the selected ﬁle to other destinations. See “Forwarding received documents” on page 2-26 for details.

(This button is only in the “Processing” tab) Selecting a ﬁle and clicking this button will forward the assigned job to someone else. See the “OfﬁceBridge Reference Manual” for more“OfﬁceBridge Reference Manual” for more for more information of how to this function.

(This button is only in the “Processing” tab) Selecting a ﬁle and clicking this button will inform the user that the job has been completed. See the “OfﬁceBridge Reference Manual” for more“OfﬁceBridge Reference Manual” for more for more information of how to this function.

2-11Using the OfﬁceBridge

View items and list items

View Items

Item Description Page This number shows how many pages there are on the

Display Choose how many ﬁles you want to view on one page.

View Items

List Items

current tab. This will also proceed to the next page. The underlined numbers indicate pages that can be displayed; the current page will not be underlined.

The choices are 10, 20 and all ﬁles.

List Items

Item Description File Name (This item is only on the "Scan" tab)

Properties By selecting "Properties", you can see the properties or

Category The categories are displayed here. You can give the ﬁle

Pages The page numbers of the ﬁles are displayed here.

2-12 Using the OfﬁceBridge

The ﬁle names are displayed here. You can give the ﬁle a name when you scan the document. If you do not name the ﬁle, a timestamp will be inserted as the ﬁle name. When you click the list button and select a ﬁle name, the list will be narrowed down by that ﬁle.

the senders comments according to the document type.

a category when you create the ﬁle. When you click the list button and select a category, the list will be narrowed down by that category.

Item Description Date and Time The date and time when the ﬁle was created or

received are displayed here.

Destination (This item is only in the “Personal Outbox”, “Personal

Inbox” and “Public Inbox” tabs) The fax and e-mail destinations are displayed here. For a broadcast transmission, the ﬁrst entered destination will be displayed. To view all destinations in a broadcast, click [Broadcast Details]. When you click the list button and select a destination, the list will be narrowed down by that destination.

Rx Line (This item is only in the “Personal Inbox” and “Public

Inbox” tabs) The communication line is displayed here. This will always read "Line 1" unless the 2nd phone line option has been installed. When an Internet-Fax is received “I-FAX” will be displayed.

Result (This item is only in the “Personal Outbox”, “Personal

Inbox” and “Public Inbox” tabs) The communication status is displayed here. When you click the list button and select a status, the list will be narrowed down by that status.

Subject (This item is only in the “Bulletin Board”, “Circulated”

and “Processing” tabs) The ﬁle subjects are displayed here. You can give the ﬁle a subject when you post, circulate or request processing the ﬁle. When you click the list button and select a subject, the list will be narrowed down by that subject.

Sender (This item is only in the “Bulletin Board” and “Process-

ing” tabs) The senders of the ﬁles are displayed here. When you click the list button and select a sender, the list will be narrowed down by that sender.

Conﬁrmation (This item is only in the “Circulated” tab)

The conﬁrmation status of the ﬁles are displayed here. When you click the list button and select a status, the list will be narrowed down by that status.

Status (This item is only in the “Processing” tab)

The job status of the ﬁles are displayed here. When you click the list button and select a status, the list will be narrowed down by that status.

Receiver (This item is only in the “Processing” tab)

The job receivers are displayed here. When you click the list button and select a receiver, the list will be narrowed down by that receiver.

Required Time (This item is only in the “Processing” tab)

The requested time is displayed here.

Using the OfﬁceBridge

2-13Using the OfﬁceBridge

PC fax transmission and reception

Here we explain how to send and receive documents using “OfﬁceBridge”. There are two ways of sending documents. One is to send directly from a PCto send directly from a PC

application to a remote fax machine or e-mail location. The other way is to send aThe other way is to send ato send a document in the document list to the destination by fax or e-mail.0

When you set up the “Forward Settings” or “Received Fax Forwarding” in “Admin Tools”, you can receive faxes and e-mails in the Public Inbox or in your Personal Inbox.

Sending a document from a PC application

After the PC-FAX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox.

NOTE: In order to perform a PC fax from PC applications, you need to have the FAX

driver installed on your PC prior to attempting this function.

The following steps provide the basic procedure for sending a PC fax.

1 Start the desired application program and create/open a document.

2 Click [Print] or [Print Setup] from the File menu. Make sure that “Muratec

machine’s model name, ex. “Muratec MFX-2850 FAX”.)

If you want to make any adjustments, click [Printing Preferences]. For details,

refer to the Help screen.

3 Click [Print] or [OK] to start the print job.

The “OfﬁceBridge Document Operation” dialog box will appear.

Fax” is selected as the printer. (

***

indicates your

***

4 If you are not logged-in, select your user ID and enter your password. Other-

wise skip to step 5.

2-14 Using the OfﬁceBridge

5 Click [Send].

The “Fax Transmission Settings” dialog box will appear.

6 Specify the destinations and adjust any settings.

• To enter destinations, see “How to enter the destinations” on page 2-17.

• To adjust settings, see “Setting transmission functions” on page 2-24.

7 Click [Send].

Using the OfﬁceBridge

2-15Using the OfﬁceBridge

Sending documents stored in machine memory

1 Start OfﬁceBridge and log-in.

2 Select the ﬁle you want to send by checking the box next to the ﬁle.

• When you are going to send a ﬁle from the Temporary Storage or send only a cover page, select nothing.

3 Click [Send].

The “Fax Transmission Settings” dialog box will appear.

4 Specify the destinations and adjust any settings.

• To enter destinations, see “How to enter the destinations” on page 2-17.

• To adjust settings, see “Setting transmission functions” on page 2-24.

5 Click [Send].

2-16 Using the OfﬁceBridge

How to enter the destinations

There are four ways to enter destinations.

• Enter them directly using the keypad. (See below.)

• Select them from the Address Book. (See page 2-18.)

• Select them from a Group location. (See page 2-20.)

• Locate them using an LDAP search. (See page 2-21.)

Entering the destinations directly

1 Insert the cursor in the box next to “Fax Destination” or “E-mail Destination”

and enter the number or e-mail address.

When you select the drop-down box next to the e-mail destination, you can

change “To” to “Cc” or “Bcc”

2 Click [Add].

3 Repeat steps 1 and 2 until you have entered all of the desired destinations.

4 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

Using the OfﬁceBridge

2-17Using the OfﬁceBridge

Entering the destinations using the Address Book

NOTE: Destinations must be registered in advance. For details on registering or edit-

ing destinations, see “Address Book” on pages 3-12 to 3-18.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

Select the [OB Pro Address Book] tab.

•“Search by” Enter a key word, select the ﬁeld from the list where to search

•“Sort by” Choose either “No./Name/Company/Department” or “Company

•“Go” If you know the exact address book number of the destination

2-18 Using the OfﬁceBridge

the key word, and click [Search]. The search results will appear. Click [Reset] to go back to the address book.

/ Department/Name” to sort the list. When you select “Company / Department / Name”, the list will be displayed in a tree structure.

enter it here and select [Go].

3 Select the destinations by checking the box next to the address.

Click [Fax] to send the document by fax, or click [To], [Cc] or [Bcc] to send the

document by e-mail.

To cancel a selected destination, check the box next to the Name in the destina-

tion ﬁeld, and click [Delete].

5 Repeat steps 3 and 4 until you have entered all of the destinations.

Click [OK].

7 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

Using the OfﬁceBridge

2-19Using the OfﬁceBridge

Entering the destinations using a Group location

NOTE: Address Groups must be registered in advance. For details on registering or

editing the address groups, see “Address Book” on pages 3-12 to 3-18.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

Select the [OB Pro Address Group] tab.

•“Search by” Enter a key word, select the ﬁeld from the list where to search

•“Sort by” Choose either “No./Name/Company/Department” or “Company

•“Go” If you know the exact group location enter it here and select

2-20 Using the OfﬁceBridge

the key word, and click [Search]. The search results will be listed. Click [Reset] to go back to the address book.

/ Department/Name” to sort the list. When you select “Company / Department / Name”, the list will be displayed in a tree structure.

[Go].

3 Select the groups by checking the box next to the group number.

Click [Add] to send the document to the groups.

To cancel a selected destination, check the box next to the Name destination

ﬁeld, and click [Delete].

5 Repeat steps 3 and 4 until you have entered all of the destinations.

Click [OK].

7 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

Searching for a destination

NOTE: In order to search an LDAP server, the server must be registered in advance.

Contact your system administrator. For more information on server set up, see “LDAP Settings” on page 1-37.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

Select the [Search] tab.

Using the OfﬁceBridge

A B

2-21Using the OfﬁceBridge

Item

A Select the server that contains the destination. Usually, you do not need

to change the server. If you are not sure about this, contact your system administrator.

B • AND

Searches for contacts that meet all the entered criteria.

• OR Searches for contacts that meet any of the entered criteria.

C • Name

Enter the name or part of a name to be searched.

• Fax Enter the fax number or a part of the fax number to be searched.

• E-mail Enter part of the e-mail address to be searched.

• Department This is not an independent ﬁeld. To use this ﬁeld either the Name, Fax or e-mail should also be entered.

D • Any

Searches any information in this ﬁeld, including “blanks”.

• Initial Searches for contacts that begin with the characters entered in this ﬁeld.

• Final Searches for contacts that end with the characters entered in this ﬁeld.

• Equal Searches for contacts that match exactly with the information entered in this ﬁeld.

• Not Use Information in this ﬁeld (including blanks) will not be used for searching.

3 Click [Execute].

The login dialog box will appear.

4 Enter your Account and Password to login to the LDAP server and click

[Search]. For more information about this, contact your system administrator.

NOTE: The “Search Login” dialog can be skipped, when you register the information in

the “User Set-up” dialog in advance. Or you can also skip this dialog by setting up “LDAP Server Settings” by checking the box to “No” for “User Login”. For more information, see “LDAP Settings” on page 1-37.

2-22 Using the OfﬁceBridge

The searched results will be displayed.

Using the OfﬁceBridge

NOTE: To register the search result(s) to the Speed dial or OB Address Book, just

check the box next to name and click [Register on the Speed Dial] or [Register on the OB Pro Address Book].

5 Check the box next to “name” and click [Fax] to send the document by fax, or

click [To], [Cc] or [Bcc] to send the document by e-mail.

6 Click [Save] to close the screen with the selected destinations ready for trans-

mission.

2-23Using the OfﬁceBridge

Setting transmission functions

You can set up various functions for your fax and e-mail transmissions.

Item A Enter the fax destinations. See pages 2-17 to 2-23 how to enter them. B Enter the e-mail destinations. See pages 2-17 to 2-23 how to enter them. C To attach a text message to your e-mail, click [Edit E-mail Template].

To enter a message:

(1) Place the cursor in the “Subject” ﬁeld and enter the e-mail subject.

You can enter up to 50 characters.

(2) Place the cursor in the “Text” ﬁeld and enter a short message.

(3) Click [Save].

NOTE: The e-mail template is available for e-mail transmissions only. It

won’t be attached to fax transmissions.

D The ﬁle to be transmitted will be displayed in the list.

To change the ﬁle or to add more ﬁles, click [Change]. The “Sending Docu-

ment” dialog box will be displayed. Add or remove ﬁles to the list.

You may add temporary storage ﬁles.

You can also check the ﬁrst ﬁle in the list by clicking [Preview].

A B C

E F G H I J

Select the ﬁle format.

• PDF A ﬁle format used by an application called Acrobat, from Adobe Systems. Converting ﬁles to PDF format allows them to be transmitted regardless of their computer platform or environment. Also, the original image can be rendered without any corruption of the document’s layout.

• TIFF-S TIFF-S is a TIFF ﬁle complying with the T.37 simple mode speciﬁcation. T. 37 is a standard for Internet fax. Documents sent with simple mode format can also be received with other Internet faxing standards.

• TIFF A graphical image ﬁle format. Image resolution or color depth for an image and different encoding algorithms can be saved into a single ﬁle.

2-24 Using the OfﬁceBridge

Item

E To attach a cover page to the faxes and e-mails, click [Edit Cover Page].

To enter a message:

(1) Select the cover page format from the list button in “Cover Page”. (2) Place the cursor in “Subject” ﬁeld and enter the e-mail subject. You can enter up to 50 characters. (3) Place the cursor in the “Message” ﬁeld and enter a short message. (4) To conﬁrm your edited cover page, click [Preview]. (5) Click [Save]. NOTE: You can criate original cover pages using the “CoverPageEditor”

and upload them prior to this operation. The cover page will be added as an attachment ﬁle to e-mail receipients..

F Click [Set Advanced Features] to use the advanced functions.

• F-Code

To perform an F-Code transmission, enter the Sub-Address and Password here. Refer to your machine’s User Guide for more information regarding F-Code transmissions.

• Start Time

To perform a delayed transmission, click [Set Date and Time] and set the time at which you want the document to be sent. Click [Save] to save the setting.

• Fax Sender

Select the fax sender’s name from the pull-down menu.

• Line Selection

If you have installed a second phone line option on your machine, you can select from which line to transmit.

G To send a copy to other OfﬁceBridge users or user groups, click [Select]

and add the desired users or groups in the “Distribution” dialog.

H Tx Report Print

I Select whether to delete the ﬁle from the original list after the transmis-

sion.

J Priority

Using the OfﬁceBridge

2-25Using the OfﬁceBridge

Resending documents

You can resend a document to the same location or other locations.

1 Start OfﬁceBridge and log in.

2 Open the “Personal Outbox” tab.

3 Select the ﬁle you want to send by checking the box next to the ﬁle.

4 Click [Resend].

The “Fax Transmission Settings” dialog from the previous transmission will

appear.

5 Adjust the settings in the “Fax Transmission Settings”.

6 Click [Send].

Forwarding received documents

You can forward received documents to other users or user groups.

1 Start OfﬁceBridge and log in.

2 Open the “Personal Inbox” or “Public Inbox” tab.

3 Select the ﬁle you want to forward by checking the box next to the ﬁle.

4 Click [Forward]. “Forwarding” will appear.

5 Click [Select] and select your desired users and user groups, click [Add] and

then [OK].

6 Enter the “File Name” and “Category” if necessary.

Each item may contain up to 20 characters.

7 Click [Forward].

2-26 Using the OfﬁceBridge

Canceling your transmissions

You can cancel an ongoing transmission or a reserved transmission.

1 Start OfﬁceBridge and log in.

2 Open the “Personal Outbox”.

Using the OfﬁceBridge

3 Select the job you want to cancel. When you want to cancel a broadcast transmission by destination, click [Broad-

cast Details] to open the “Transmission Job Details” dialog. Select which box(es) you want to cancel.

NOTE: A broadcast transmission can be canceled by destination only when the trans-

mission is in progress.

4 Click [Cancel], and then [OK].

Reading your received documents

When you set up the “Forward Settings” or “Received Fax Forwarding” in “Admin Tools”, you can receive faxes and e-mails in the Public Inbox or in a Personal Inbox. See “Using the Admin Tool”, “Forward Settings” on page 3-22 and “Received Fax Forwarding” on page 3-40 for instructions on how to set them up.

You may also receive faxes or e-mails into your Personal Inbox from other users.

In such cases,

1 Start OfﬁceBridge and log in.

2 Click the “Public Inbox” tab or the “Personal Inbox” tab.

3 Click on Subject to view the ﬁle.

4 Click the “properties” icon to view comments.

5 Click [Close] to close.

2-27Using the OfﬁceBridge

Network printing

OfﬁceBridge allows you to print documents created on your PC using various software applications. You can also print out a document from the list.

NOTE: In order to print, you must have the print driver installed on your PC prior to

attempting this function. See “Installing OfﬁceBridge on your PC” on page 1-15 on how to install the print driver on your PC.

Printing documents from the machine memory

1 Start OfﬁceBridge and log in.

2 Select the ﬁle you want to print by checking the box next to the ﬁle. Here we selected a ﬁle from the scan list. 3 Click [Print].

4 Click [Yes].

To cancel without printing, click [Cancel].

2-28 Using the OfﬁceBridge

Printing a document from a PC application

After the print driver has been installed on your PC, you can print a document directly from your PC.

The following steps describe the typical process when printing documents out of Windows-based applications. The exact process may vary depending on the application you are using.

1 Start the desired application program and create/open a document.

2 Click [Print] or [Print Setup] from File menu. Make sure that “Muratec ***” is selected as the printer. (*** indicates your

machine’s model name, ex.“Muratec MFX-2850”.)

If you want to make any adjustments, click [Printing Preferences]. For details,

refer to the Help screen.

3 Click [OK] or [Print] to start the print job.

See the “OfﬁceBridge Reference Manual” for instructions on how to set the print properties.

Using the OfﬁceBridge

2-29Using the OfﬁceBridge

Network Scanning

Download the scanned image from the scan box

NOTE: Your screen images may vary depending on your browser..

1 Start OfﬁceBridge and log in.

2 Open the “Scan” tab.

3 Select the ﬁle you want to download by checking the box next to the ﬁle.

4 Click [Download].

5 Click [OK.].

6 Save the ﬁle into the location of your choice.

2-30 Using the OfﬁceBridge

7 Click [Save].

NOTE: The ﬁle will be downloaded in TIFF or PDF format, which you can specify in

“Initial Settings” (refer to page 3-35).

Using the OfﬁceBridge

2-31Using the OfﬁceBridge

Download the scanned image using the TWAIN driver

NOTE: In order to download a scanned image using the TWAIN driver, you must have

the Muratec TWAIN driver installed on your PC prior to attempting this function. See “Installing OfﬁceBridge on your PC” on page 1-15 on how to install the TWAIN driver on your PC.

1 Start a TWAIN compliant application on your PC.

2 Select the “Muratec OB Pro TWAIN Connector” as the scanning device, and

then click [OK].

NOTE: This operation differs depending on the application you are using. Consult the

application help menu if you are unsure about the correct operation.

3 Perform the scan command in the application software.

NOTE: This operation differs depending on the application you are using. Consult the

application help menu if you are unsure about the correct operation.

4 The “Logon” dialog appears.

5 Enter your user name and password and then click [OK].

6 The “Muratec Pro OB TWAIN Connector” screen appears.

2-32 Using the OfﬁceBridge

7 Select the ﬁle you want to download. The selected ﬁle will be highlighted.

8 Adjust any settings and select [Download].

A B

Item Discription A. List The currently opened folder will be displayed. B. File list Displays the list in the opened box documents. To view a

C. Preview display Displays a preview of the selected document. When you check

D. Resolution Set the linear resolution for the document. If you do not wish

E. Page range Enter the number of pages to download. F. Pixel type Select the display type for the document as either [B/W] or

G. Erase

document(s)

H. Fixed Image Size In some applications, multiple pages scanned using differ-

I. [Download] When you click here, the downloading of the scanned docu-

J K L M N O P

document, click it to select it.

the box [Preview], previews of the selected document will be displayed. When you click the arrows or input a number into the text box, the display moves to that page.

to change the linear resolution, check the box [No change]; to change the linear resolution, check the box [200 dpi], [300 dpi], or [400 dpi].

[Grayscale]. If selected, the document will be deleted from memory after it

has been downloaded.

ent resolutions may not appear correctly. In this case, select “On” and select the image data size according to your scanned document size. If the scan sizes are different, select the bigger of the documents.

ment starts.

Using the OfﬁceBridge

2-33Using the OfﬁceBridge

J. [Select OB Pro] When you want to access another OB (OfﬁceBridge), click

this button and enter the IP Address, then click OK. Then select the User ID and enter Password registered to the other OfﬁceBridge.

K. [Select user] When you want to see another user’s ﬁles, click here and

change the login user. When changing the user, select the User ID and enter the password. If a password was not set

during user registration, a password is not required. L. [Refresh] When clicked, the [File list] display will be refreshed. M. [Information] Displays [Muratec OB Pro TWAIN Connector] information. N. [Save] When clicked, the current settings will be saved. You cannot

click this button unless the settings have been changed. O. [Default] When clicked, the settings are initialized to their factory set-

tings. P. [Exit] When clicked, the [Muratec OB TWAIN Connector] ends.

2-34 Using the OfﬁceBridge

Chapter

Using the Admin Tools

Opening the Admin Tools tab ................................................................3-2

“Admin Tools” menu ........................................................................3-3

User Registration ...................................................................................3-5

User Registration ............................................................................3-5

Administrator registration ...........................................................3-10

Address Book .................................................................................3-12

Forwarding Settings .....................................................................3-22

Temporary Storage list .................................................................3-24

Common Job Settings ..........................................................................3-25

Scheduled Communication ...........................................................3-25

Print Job ........................................................................................3-27

Management Information ....................................................................3-29

Device Settings .............................................................................3-29

Fax History ....................................................................................3-31

Mail History ..................................................................................3-33

Setup .....................................................................................................3-35

Initial Settings .............................................................................. 3-35

Scan Settings ................................................................................3-36

Personal Outbox setting ...............................................................3-37

Personal Inbox setting ..................................................................3-39

Received Fax Forwarding .............................................................3-40

File Name ......................................................................................3-45

Folder Shortcuts ............................................................................3-47

Archive Settings ............................................................................3-50

Public Inbox ..................................................................................3-53

Bulletin Board ...............................................................................3-54

Circulated Box ..............................................................................3-55

Process Settings ............................................................................3-56

Opening the Admin Tools tab

1 Log-in to “OfﬁceBridge”.

If an administrator has been registered, you should log-in as the administrator to access all settings.

2 Click “Admin Tools” tab.

The Admin Tools menu will appear.

3-2 Using the Admin Tools

“Admin Tools” menu

<User Registration> page 3-5

• [User Registration] Manages user registration.

• [Address Book] Registers destination information into the address book.

• [Forward Setting] Sets the forwarding destination when the user is not present to receive communications.

• [Temporary Storage] The “Temporary Storage” list will be displayed. See the “Reference manual” howSee the “Reference manual” how to this function.

<Communication Job Settings> page 3-25

• [Scheduled Communication] This is used for scheduling fax and e-mail communications and for canceling communications.

• [Print Job] This is used to view jobs being printed or spooled, as well as for canceling jobs.

<Management Information> page 3-29

• [Device Settings] This is for checking device information on the machine.

• [Fax History] This is for checking the fax sending/receiving history.

• [Mail History] This is for checking the e-mail sending/receiving history.

<Setup> page 3-35

• [Initial Settings] This creates download settings (ﬁle format etc.) and settings for temporary storage documents (document preservation period).

• [Scan Settings] This creates settings for the scan functions (document preservation period).

• [Personal Outbox] This creates settings for the sent documents (document preservation period, etc.)

• [Personal Inbox] This creates settings for inbox documents (document preservation period, etc.)

• [Received Fax Forwarding] This creates settings for the fax forwarding functions.

• [File Name] This creates a ﬁle name for document scanning.

• [Folder Shortcuts] This creates folder shortcuts.

• [Archive Settings] This creates archive settings.

• [Public Inbox] This creates settings for the public inbox (public inbox function enable/disable, document hold time, etc.)

Using the Admin Tools

3-3Using the Admin Tools

• [Bulletin Board] This creates settings for the bulletin board (bulletin board function enable/disable, posting period, etc.)

• [Circulated Box] This creates settings for the circulation box (circulation function enable/disable, document hold time, etc.)

• [Process Settings] This creates settings for the processing request box (processing request function enable/disable, initial setting for processing period, etc.)

<Conﬁguration> page 1-23

• [TCP/IP] This sets the network environment (IP address, subnet mask, etc.)

• [SMTP/POP] This sets the e-mail environment (e-mail addresses, servers, etc.)

• [E-mail Settings] This sets the sent document ﬁle format, e-mail template registrations, etc.

• [Internet Time] This sets the internet time server.

• [Remote Connection] This sets whether to allow access from computers in other segments.

• [LDAP Settings] This creates settings for LDAP (Light Directory Access Protocol) server.

• [SNMP Settings] This setting allows you to conﬁgure SNMP related items.

• [FTP Shortcuts] This sets the FTP server shortcuts.

3-4 Using the Admin Tools

User Registration

Registering a new user

1 Log-in to OfﬁceBridge.

NOTE: If an administrator has been registered, you may log-in as the administrator to

access this setting.

2 Click “Admin Tools” tab.

3 Click [User Registration].

The “User Registration” screen will appear.

Using the Admin Tools

3-5Using the Admin Tools

4 Click the number you want to register.

The “User Set-up” dialog box will appear.

Item Description User Name

(required) Password Enter the user password used to log-in to “OfﬁceBridge”.

Company Enter the user’s company name.

Department/Group Enter the name of the department or group the user

Phone Number Enter the user’s telephone number.

Fax Number Enter the user’s fax number.

Enter the name of the “OfﬁceBridge” user. The user name may contain up to 30 characters.

The password may contain up to 20 alphanumericp to 20 alphanumeric characters.

The company name may contain up to 50 characters.p to 50 characters.

belongs to. The department/group may contain up to 100 charac- to 100 characters.

The phone number may contain up to 40 digits. to 40 digits.

The fax number may contain up to 40 digits. to 40 digits.

3-6 Using the Admin Tools

E-mail Address Enter the user’s the e-mail address.

The e-mail address may contain up to 50 alphanumeric characters.

Default Setting Select the default tab that will be displayed when you

log-in to “OfﬁceBridge”.

NOTE:

NOTE: If the “Public Inbox”, “Bulletin Board”, “Circulate

the “User List” screen (page 2-2).

LDAP Server login Enter the Account name and password used to log-in to

the LDAP server.

User Access When registering the user as an administrator, check

“Resister as Administrator”.

• Access Settings

If there is an unread document, after log-in, the tab for that unread document will be displayed ﬁrst.

Box”, or “Processing request” function is disabled, the corresponding tab will not be displayed.

When the administrator has been registered, the “User Registration” cannot be setup by any user other than the administrator. Also, an administrator may protect the following items to keep other users from changing the setting

• User Registration

• Address Book

• Scheduled Communication

• Print Job

• Device Settings

Using the Admin Tools

• Initial Settings

• Scan Settings

• Personal Outbox Settings

• Personal Inbox Settings

• Received Fax Forwarding Settings

• File Name

• Archive Settings

• Public Inbox Settings

• Bulletin Board Settings

• Circulated Box Settings

• Processing Request Settings

• TCP/IP Settings

• SMTP/POP Settings

• E-mail Settings

• Internet Time Settings

• Remote Connection Settings

• LDAP Settings

• SNMP Settings

• FTP Shortcuts [Save] Saves the current settings and closes the dialog box. [Back] Closes the dialog box without saving the dialog box..

3-7Using the Admin Tools

5 Enter the new user information, then click [Save].

The settings are registered and the “User Set-up” dialog box will be closed.

6 If you want to register another user, repeat the procedure from step 4.

Otherwise, click [Close] on the “User Registration” screen to ﬁnish.

Changing user information

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click the user name you want to modify.

The “User Set-up” dialog box will appear.

3 Modify items in “User Setup”, then click [Save].

The settings are registered and the “User Set-up” dialog box will be closed.

4 If you want to modify another user, repeat the procedures from step 2.

Otherwise, click [Close] on the “User Registration” screen to ﬁnish.

Deleting user information

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click the user you want to delete.screen, click the user you want to delete., click the user you want to delete.

3 Click [Delete].

The deletion conﬁrmation dialog box will appear.

4 Click [OK] to delete the selected user information.

5 Click [Close] to ﬁnish.

3-8 Using the Admin Tools

Exporting/importing user information

You can import and export user information in vCard format. The following items can be imported or exported: “User Name”, “Company”, “Department /Group”, “Phone number”, “Fax number”,

and “E-mail Address”

Exporting user information

Converts the user information data to a vCard and stores it on your computer.

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, select the user(s) you want to export, and

click [Export].

Export conﬁrmation dialog box will appear.

3 Click [OK].

The Windows download destination folder and ﬁle name will be displayed.

4 Specify the folder and ﬁle name to save to, and click [Save].

The data is converted to a vCard ﬁle format and stored in the speciﬁed location.format and stored in the speciﬁed location. and stored in the speciﬁed location.

5 If you want to export another user, repeat the procedure from step 2.

Otherwise, click [Close] on the “User Registration” screen to ﬁnish.

Importing user information

You can import data from a vCard as “OfﬁceBridge” user information data.

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click [Import].

The “Import User Information” dialog box will appear.

3 Type the ﬁle location and ﬁle name you want to import. If you are not sure of

the ﬁle location or ﬁle name, click [Browse] and browse the ﬁle.

Using the Admin Tools

4 Select “Add” or “Overwrite” in “How to Import” ﬁeld.

5 Click [Import].

Import conﬁrmation dialog box will appear.

6 Click [OK].

The data will be imported.

7 Click [Close] in the “User Registration” screen to ﬁnish.

3-9Using the Admin Tools

Administrator registration

All OfﬁceBridge users can access every setting within OfﬁceBridge if an administrator has not been registered. However, when an administrator has been registered, the other users cannot access the user registration settings.

Also, an administrator can protect the following settings on the “Admin Tools” tab to keep other users from changing the settings:

• User Registration

• Address book

• Scheduled Communication

• Print Job

• Device Settings

• Initial Settings

• Scan Settings

• User Registration

• Initial Settings

• Scan Settings

• Personal Outbox Settings

• Personal Inbox Settings

• Received Fax Forwarding Settings

• File Name

• Archive Settings

• Public Inbox Settings

• Bulletin Board Settings

• Circulated Box Settings

• Processing Request Settings

• TCP/IP Settings

• SMTP/POP Settings

• E-mail Settings

• Internet Time Settings

• Remote Connection Settings

• LDAP Settings

• SNMP Settings

• FTP Shortcuts

Registering an administrator

1 Log-in to “OfﬁceBridge”.

2 Click [User Registration] on the “Admin Tools” tab. 3 Select the user you want to register as the administrator.

NOTE: Only one user can be registered as an administrator.

3-10 Using the Admin Tools

4 Click [Register as Administrator].

5 Click [Save].

6 The administrator has been registered.

Using the Admin Tools

3-11Using the Admin Tools

Address Book

Registering the OBPro Address Book

Registering a new destination

You can register a new address to the OBPro Address Book. This destination must include either an e-mail address or fax location. You can add the address as “Personal” so only the registered user can see the registered address, or as “Shared” so all MFP users can use the registered address.

NOTE: If an administrator has been registered, you may log-in as the administrator to

access this setting.

1 Log-in to “OfﬁceBridge”.

2 Click “Admin Tools” tab.

3 Click [Address Book].

The “Address Book Entry” screen will appear.

4 Click “New”.

The “OB Pro Address Book Setting” dialog box will appear.

3-12 Using the Admin Tools

Item Description No Enter index number.

If it is “0”, a number will be assigned automatically.

Index type Select either “Personal” or “Shared. A “personal” address

book is for the registered user only, a “shared” address book is available for all OfﬁceBridge users.

Name Enter the name of the destination.

The name may contain up to 30 characters.

Company Enter the company name of the destination.

The name may contain up to 50 characters.

Department Enter the department name of the destination.

The name may contain up to 100 characters.

Zip Cord Enter the zip code of the destination.

The name may contain up to 10 characters.

Address Enter the address of the destination.

The name may contain up to 40 characters.

City Enter the city of the destination.

The name may contain up to 40 characters.

State Enter the state of the destination.

The name may contain up to 20 characters.

Tel Number Enter the telephone number for the destination.

The phone number may contain up to 40 digits.

Using the Admin Tools

3-13Using the Admin Tools

Fax Number Enter the fax number for the destination.

The fax number may contain up to 40 digits.

E-mail Address Enter the e-mail address for the destination.

The e-mail address may contain up to 50 characters.

Reroute Failed I-FAX Transmission

5 Enter the destination information, then click [Save].

The dialog returns to the “Address Book Entry” screen.

6 If you want to register another destination, repeat the procedures from step 4.

To ﬁnish the registration, click [Close] in the “Address Book Entry” screen.

Select whether to activate the reroute function. When you select “On”, enter the “Destination Fax Number ”. When this function is activated, the failed internet transmission will be forwarded to the registered fax number.

3-14 Using the Admin Tools

Muratec MFX-2850 User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Sending / Receiving faxes and e-mails

Network printing

Scan to User

Bulletin board

Circulation

Request processing

System requirements

Connecting a LAN cable

Assigning an IP Address

For Windows XP Service Pack 2 and Windows Server 2003 users

TCP/IP settings

SMTP/POP server settings

E-mail Settings

Internet Time

LDAP Settings

SNMP settings

FTP Shortcut setting

Displaying the electronic manuals

Reviewing the document list

Document Lists

Status

Operating buttons

View items and list items

PC fax transmission and reception

Sending a document from a PC application

Sending documents stored in machine memory

How to enter the destinations

Setting transmission functions

Resending documents

Forwarding received documents

Canceling your transmissions

Reading your received documents

Network printing

Printing documents from the machine memory

Printing a document from a PC application

Network Scanning

Download the scanned image from the scan box

Download the scanned image using the TWAIN driver

Opening the Admin Tools tab

“Admin Tools” menu

User Registration

User Registration

Administrator registration

Address Book