Muratec MFX-2590 User Manual
OfficeBridge Guide
Plain-paper digital Fax/Copier/Printer/Scanner
Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.
Chapter 1 Overview of OfficeBridge
1
Chapter 2
Chapter 3
Chapter 4 Operating Utilities
Operating the Various Functions
OfficeBridge Administrator Settings
2
3
4
ii How to Read This Manual
How to Read This Manual
Warning
Caution
IMPORTANT
Note
Operational and Safety Information
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
Symbol Meaning
Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
Notes a caution to protect yourself and others from personal injury or damage
to properties if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.
Describes reference information and additional notes for operation.
About the screens
This manual uses the screens of the MFX-2550 standard model, unless otherwise stated.
The screens you see may differ, depending on the options installed.
1
Contents iii
Contents
How to Read This Manual .......................................................................................... ii
Operational and Safety Information .........................................................................ii
About the screens .......................................................................................................ii
Chapter 1 Overview of OfficeBridge
Introduction to OfficeBridge ...................................................................................1-2
Managing Faxes as “Digital Documents” ...............................................................1-2
Using Faxes on Computers .....................................................................................1-3
Sharing Information ...............................................................................................1-3
Checking/Changing Machine Functions ................................................................1-4
OfficeBridge Usage Environment ...........................................................................1-5
Screens Used in OfficeBridge ..................................................................................1-6
Login Screen ............................................................................................................ 1-6
Machine Status Screen ...........................................................................................1-7
Document List Screen .............................................................................................1-8
Chapter 2 Operating the Various Functions
Logging In / Logging Out ..........................................................................................2-2
Logging In ................................................................................................................2-2
Logging Out ............................................................................................................. 2-8
Transmitting Documents ..........................................................................................2-9
Transmitting Documents in a Document List .......................................................2-9
Retransmitting Documents ..................................................................................2-14
Canceling Transmission ........................................................................................2-15
Specifying Destinations ........................................................................................2-16
Forwarding Documents ..........................................................................................2-21
Forwarding Documents in a Document List ........................................................2-21
Forwarding Documents Created in Application Software ..................................2-23
Printing Documents.................................................................................................2-26
Printing Documents in a Document List .............................................................2-26
Searching for Documents .......................................................................................2-27
Simple Searching ..................................................................................................2-27
Advanced Searching ..............................................................................................2-28
Checking and Changing Document Information ..............................................2-30
Viewing the Documents in a Document List .......................................................2-30
Checking and Changing Document Information ................................................. 2-31
Registering Sender Distribution Conditions .......................................................2-32
Downloading Documents........................................................................................2-34
Downloading Documents in a Document List .....................................................2-34
Deleting Documents.................................................................................................2-37
Deleting Documents in a Document List .............................................................2-37
Deleting Documents in the Deleted Documents Box ..........................................2-38
Checking the Jobs or History ................................................................................2-40
Checking / Canceling a Communication Job in Progress ....................................2-40
iv Contents
Checking / Canceling Print Jobs in Progress .......................................................2-42
Checking the Communication History .................................................................2-44
Checking the Print Job History ............................................................................2-47
Forwarding Documents ..........................................................................................2-48
Forwarding Received Documents .........................................................................2-48
Specifying Forwarding Destinations ....................................................................2-49
Setting the Attachment File Format and Forwarding Period .............................2-54
Chapter 3 OfficeBridge Administrator Settings
Administrator settings list .......................................................................................3-3
Registering Users .......................................................................................................3-5
“User Registration” Screen .....................................................................................3-5
Registering a User...................................................................................................3-6
Copying Existing User Information to Register a New User .............................3-10
Deleting User Information....................................................................................3-11
Importing User Information From an External File ...........................................3-12
Exporting User Information to an External File .................................................3-14
Creating Address Books ..........................................................................................3-15
“Address Book” List Screen ...................................................................................3-15
Registering New Destinations ..............................................................................3-17
Registering the Sender of a Received Document to the Address Book ..............3-19
Copying Existing Destination to Register a New Destination ...........................3-20
Registering Destination Using an LDAP Server .................................................3-21
Deleting Destinations ...........................................................................................3-24
Importing Destination From an External File ....................................................3-25
Exporting Destination to an External File ..........................................................3-30
Grouping Multiple Destinations...........................................................................3-31
Registering Shortcuts .............................................................................................3-38
Setting Folder Shortcuts .......................................................................................3-38
Setting FTP Shortcuts ..........................................................................................3-44
Setting Templates .....................................................................................................3-49
Setting Document Names .....................................................................................3-49
Setting Document Categories ...............................................................................3-53
Setting E-mail Templates .....................................................................................3-56
Setting the Connection Environment .................................................................3-60
Setting the Network Environment .......................................................................3-60
Setting the E-mail Transmission / Reception Environment ...............................3-63
Setting the E-mail Operating Environment ........................................................3-67
Setting the Directory Database Environment .....................................................3-70
Setting Communication Device Monitoring / Control ......................................... 3-75
Setting an Internet Time ......................................................................................3-77
Specifying Device Settings .....................................................................................3-79
Specifying Other Network Settings .....................................................................3-79
Specifying User Install Mode Settings .................................................................3-81
Specifying Default Machine Settings ..................................................................3-82
Settings ..................................................................................................................3-82
Regarding Settings ................................................................................................3-82
Automatically Distributing Received Documents ............................................3-83
1
Contents v
Auto Distribution Function ..................................................................................3-83
Setting Auto Distribution (General Settings) ......................................................3-84
Setting Auto Distribution (Individual Settings) ..................................................3-87
Specifying Distribution Destinations ...................................................................3-90
Performing an Auto Distribution Test..................................................................3-94
Copying Existing Auto Distribution Settings to Create New Settings ..............3-96
Deleting Auto Distribution Settings ....................................................................3-97
Usage Management ..................................................................................................3-98
Checking the Usage Status ..................................................................................3-98
Setting the Management History .......................................................................3-101
Resetting the Counters .......................................................................................3-102
Displaying and Copying Machine Settings ......................................................3-103
Setting the Machine Status ................................................................................3-103
Exporting Machine Settings ...............................................................................3-105
Importing Machine Settings ...............................................................................3-106
Specifying Document Box Settings ....................................................................3-107
Saving Transmitted Data (Archive Settings) ...................................................3-111
Specifying Archive Settings ................................................................................3-111
Specifying the Archive Destination ....................................................................3-113
Backing Up Documents .........................................................................................3-117
Specifying Backup Settings ................................................................................3-117
Specifying the Backup Document Display .........................................................3-119
Checking the Backup Log ...................................................................................3-121
Setting Security ......................................................................................................3-123
Setting User Policies ...........................................................................................3-123
Setting the Machine Policy .................................................................................3-130
Setting Access Restrictions .................................................................................3-134
Specifying SSL Certificate Settings ...................................................................3-137
Setting ScanTag ......................................................................................................3-141
“ScanTag Settings” Screen ..................................................................................3-141
ScanTag Settings .................................................................................................3-142
Chapter 4 Operating Utilities
Managing Events (InfoMonitor) .............................................................................4-2
About InfoMonitor ...................................................................................................4-2
Setting InfoMonitor .................................................................................................4-3
Using InfoMonitor .................................................................................................4-17
Creating Cover Pages (CoverPage Editor) .........................................................4-23
Starting CoverPage Editor ...................................................................................4-24
CoverPage Editor Editing Screen .........................................................................4-25
Cover Page Creation Procedure ............................................................................4-30
Specifying Object Settings ....................................................................................4-39
Editing an Object ..................................................................................................4-42
Printing a Cover Page ...........................................................................................4-45
Uploading Cover Pages to OfficeBridge ...............................................................4-47
vi Contents
Chapter 1
Overview of OfficeBridge
Introduction to OfficeBridge ...................................................................................1-2
Managing Faxes as “Digital Documents” ...............................................................1-2
Using Faxes on Computers .....................................................................................1-3
Sharing Information ...............................................................................................1-3
Checking/Changing Machine Functions ................................................................1-4
OfficeBridge Usage Environment ...........................................................................1-5
Screens Used in OfficeBridge ..................................................................................1-6
Login Screen ............................................................................................................ 1-6
Machine Status Screen ...........................................................................................1-7
Document List Screen .............................................................................................1-8
1-2 Introduction to OfficeBridge
Introduction to OfficeBridge
Order form
Order form
Order form
Network
Fax
Destination
Order form
Media
Hard disk
Save as digital document
OfficeBridge is a management system that enables highly functional document
management by connecting with computers on the network.
Managing Faxes as “Digital Documents”
OfficeBridge can manage received faxes as “digital documents”, in a similar manner to
e-mail.
Normally, the content of faxes is checked by printing them out to paper, but OfficeBridge
enables the content of faxes to be checked as images on a computer.
The content of faxes can also be saved as a PDF file.
This enables you to save storage space because the images can be saved to a hard disk or
CD-R, etc. without using a binder as with traditional paper documents.
1
Overview of OfficeBridge
Introduction to OfficeBridge 1-3
Using Faxes on Computers
Forward received document
Network
Distribute as shared document
Network
Received faxes can be re-used on a computer.
For example, received order forms and invoices can be forwarded to other employees in
the same company without printing them to paper (paperless reception).
Sharing Information
Information can be shared by distributing scanned documents to specific members.
1-4 Introduction to OfficeBridge
Checking/Changing Machine Functions
The functions of the machine can be registered and edited directly from a computer.
1
Overview of OfficeBridge
OfficeBridge Usage Environment 1-5
OfficeBridge Usage Environment
Network
General public network
Internet
Browser
software
Browser
software
Browser
software
Browser
software
An environment such as the one indicated below is required to use OfficeBridge.
1) Connect the machine to a general public network
2) Connect to the internet to use e-mail, etc.
3) Connect the machine and the computer for each user to the network
4) Install browser software to the computer for each user
1-6 Screens Used in OfficeBridge
Screens Used in OfficeBridge
1
6
4 5
2
3
This section describes the basic operation screens used for OfficeBridge.
Login Screen
This screen is used for logging in to OfficeBridge. For details, refer to “Logging In /
Logging Out”. (See page 2-2.)
User ID Entry Box
Manually enter the user ID and password.
Item Description
1 User ID Enter the ID for the user to log in as. If the user ID selection is displayed,
you can automatically enter the user ID by selecting a name.
2 Password Enter the password corresponding to the user ID.
3 Remember the
User ID
Select this to remember the latest user ID that was entered.
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-7
User ID Selection
Note
Select the user to log in as from the displayed list of users. If you select a user, the user
ID is automatically entered in the User ID entry box.
Item Description
4 Number Displays the numbers provided when users were registered.
5 Name Displays the registered user names.
If a user name has not been set, the user ID is displayed.
6 Group Displays the name of the group that the user belongs to.
You can filter users by group name.
You can specify to not display the user ID selection in the machine policy settings. •
For details on machine policy settings, refer to “Setting the Machine Policy”. (See
page 3-130.)
If the authentication mode is set to the network mode, the user ID selection is not •
displayed. (See page 3-130.)
Machine Status Screen
When you enter OfficeBridge, you see the machine status. On this screen, you can set up
various functions. See “Administrator settings list” to see the list. (See page 3-3.)
When you logged in as a user or guest, click [Document Boxes] to switch to the document
list screen.
1-8 Screens Used in OfficeBridge
Document List Screen
Header
Function buttons
Footer
1 2 3
Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen
displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”.
Operations such as transmitting, forwarding, and printing documents are also performed
on this screen.
Header Names and Functions
Item Description
1 Login name
display
2 SSL display This icon is displayed when performing SSL communication
The information displayed here differs according to the screen.
Before login: Nothing is displayed.
After performing a user login: The number and name of the user who is
logged in are displayed.
After performing an administrator login
After performing a guest login
nothing is displayed.
:
The name of the device being used is displayed.
: “Guest” is displayed.
*1
. Otherwise,
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-9
Item Description
Note
4
7 8 9 10 11
5 6
Note
3 [Admin Login] or
[Logout] button
SSL (Secure Socket Layer) is a communication method that encrypts the information that is *1
transmitted and received.
The button displayed here differs according to the screen.
If you click [Admin Login], the administrator screen is displayed. (The login
screen for the administrator screen may be displayed, depending on the
security settings.)
If you click [Logout], the logout process is performed, and the display
returns to the login screen.
Before login: [Admin Login] is displayed.
After login: [Logout] is displayed.
If you perform a logout on the administrator screen when there are no
users, a guest login is performed automatically and the screen after a guest
user login is performed is displayed.
Footer Names and Functions
Item Description
4 Displayed page
and page switch
5 Display Sets the number of items that can be displayed on a single page.
6 Search Enter the text you want to search for from the document name, document
7 Screen refresh
time and
(manual refresh)
button
8 Forwarding
settings status
Displays the currently displayed page in bold.
Click a page number to display the corresponding page.
• Click [<] to move ve pages backward, and click [>] to move ve pages
forward.
• The number before [<] indicates the rst page. Click it to display the rst
page.
• The number before [>] indicates the last page. Click it to display the last
page.
category, or comments of the document box that is currently displayed.
Displays the last time when the screen was updated (hour : minute).
If you click the
Displays the current forwarding settings status.
If the forwarding settings are enabled, “ON” is displayed; if they are
disabled, “OFF” is displayed.
You can click the
forwarding settings.
If the “User Box Forwarding Settings” is disabled in the user policy settings
when the Stand-Alone or Single Sign On mode is set or when the network
mode is set, the forwarding settings status is not displayed. (See page
3-123.)
(manual refresh) button, the screen is refreshed.
(forwarding switch) button to enable/disable the
1-10 Screens Used in OfficeBridge
Item Description
Note
Note
9 Auto distribution
settings switch
10 Change font size There are three font sizes; large, medium, and small. (The default font size
11 Remaining disk
space
Function Buttons
Displays the current auto distribution settings status.
If the auto distribution settings are enabled, “ON” is displayed; if they are
disabled, “OFF” is displayed.
You can click the
auto distribution settings.
If the “Auto Distribution” is disabled in the user policy settings, the auto
distribution settings status is not displayed. (See page 3-123.)
is medium.)
The font size setting is retained until it is changed, even after a logout is
performed.
Displays a graph of the remaining space on the data disk of the machine.
The graph is displayed in four levels.
If you move the mouse cursor over the graph, you can display the current
disk space as a number.
If
is displayed, increase the remaining space by downloading documents
to a computer or deleting documents.
(auto distribution switch) button to enable/disable the
Displays the functions you can use on the displayed document list screen.
The displayed function buttons depend on the type of document list screen.
The types and functions of the buttons are indicated below.
Type Description
Transmit
Retransmit
Cancel
Forward
Print
Download
Transmits the document selected in the document list.
If you click this, the “Transmission” screen is displayed. (See page 2-9.)
Retransmits the document selected in the “Tx Box” document list screen.
(Only displayed on the “Tx Box” document list screen.)
If you click this, the “Transmission” screen is displayed. (See page 2-14.)
Cancels the currently transmitting document selected in the “Tx Box”
document list screen.
(Only displayed on the “Tx Box” document list screen.)
If you click this, transmission of the document is canceled. (See page 2-15.)
Forwards the document selected in the document list to another user or
group.
If you click this, the “Forwarding” screen is displayed. (See page 2-21.)
Prints the document selected in the document list. (See page 2-26.)
Downloads the document selected in the document list to a computer.
If you click this, the “Document Download” screen is displayed. (See page
2-34.)
The “Document Download” screen is displayed if “File Format” in
“Download Setting” in “Document Box Settings” is set to “Select when
downloading.” (See page 3-107.)
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-11
Delete
Note
Type Description
Deletes the document selected in the document list.
If you click this, a confirmation message is displayed. Deleted documents
are moved to the “Deleted Documents Box” document list. (See page 2-38.)
If you click this button after selecting a document in the “Deleted
Documents Box” document list, the document is permanently deleted from
OfficeBridge.
Restore
Search again
Returns a document selected in the “Deleted Documents Box” document
list to its original document list. (See page 2-39.)
Displayed after executing a document search.
Click this to display the search screen again. The search conditions you
entered for the previous search are entered on the displayed search screen.
Text Display and Thumbnail Display
Click
to display a document list in text format.
1-12 Screens Used in OfficeBridge
Click to display a document list in thumbnail format.
“Unread” and “Deleted Documents box” Document Lists
Unread Documents
Displays a list of all unread documents, regardless of whether they were sent to a
personal or shared destination.
Documents are removed from this document list as soon as they are read.
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-13
Deleted Documents Box
Note
Note
Note
Note
Displays a list of all deleted documents, regardless of whether they are personal or
shared.
This document list is shared with other registered users. The displayed documents are
the same for all users.
Documents in the “Deleted Documents Box” document list have not been •
permanently deleted. To delete a document permanently, select it and click
.
You can enable/disable the “Deleted Documents Box” document list in “Enable the •
deleted document box” in “Document Box Settings”. If you disable the document list,
it is not displayed.
The items displayed are indicated below.
Item Description
Checkbox To select a document, select the corresponding checkbox.
• To select all the documents on the displayed page, select the top checkbox.
• Click the same checkbox to deselect the item.
icon
Document Name Displays the file name of the document.
Category Displays the set document category.
Size Displays the paper size of the document.
Displays the properties of the document.
If you click this, the “Document Properties” screen is displayed.
• Click the document name to check a preview image of the document.
• By selecting a le name from the pull-down menu, you can lter the
displayed documents by file name.
• For scanned documents, the date and time that scanning was performed
is set as the file name if you do not set a document name when scanning.
(Example: A document scanned at 13:30:30 on January 15th, 2010 is
named “20100115133030”.)
If you select a document category from the pull-down menu, you can filter
the displayed documents by category.
1-14 Screens Used in OfficeBridge
Item Description
Note
Note
Page(s) Displays the total number of pages for the document.
Document Box Name Displays the name of the document box in which the document is stored or
was stored before being deleted.
By selecting a document box name from the pull-down menu, you can filter
the displayed documents by document box name.
Date Displays the date and time that the document was stored or deleted.
When the documents are displayed in ascending order, click [] to switch to
descending order. When the documents are displayed in descending order,
click [] to switch to ascending order.
“Tx Box”, “Rx Box”, and “Shared Rx Box” Document List
Tx Box
Displays a list of the sent documents.
This document list is specific to each registered user. The displayed documents vary
according to the user.
Documents sent from the machine are listed here, if they were sent while the user logging
in to the machine.
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-15
Rx Box
Note
Displays a list of the received documents.
This document list is specific to each registered user. The displayed documents vary
according to the user.
Documents received by the machine are displayed in the “Rx Box” document list when
you have specified distribution settings to store those documents into the “Rx Box”
document list for each user. (See page 3-83.)
1-16 Screens Used in OfficeBridge
Shared Rx Box
Note
Note
Note
This screen displays a list of shared documents received by users.
This document list is shared with other registered users. The displayed documents are
the same for all users.
Documents received by the machine are only displayed in the “Shared Rx Box” •
document list when “Shared Rx box” is selected for “Send to Box” in “Auto
Distribution” setting. (See page 3-83.)
You can enable/disable the “Shared Rx Box” document list in “Enable the Shared •
Rx Box” in “Document Box Settings”. If you disable the document list, it is not
displayed. (See page 3-107.)
The items displayed are indicated below.
Item Description
Checkbox To select a document, select the corresponding checkbox.
• To select all the documents on the displayed page, select the top checkbox.
• Click the same checkbox to deselect the item.
icon
Document Name For the Tx Box, the destination (name and fax number or e-mail address) of
Displays the properties of the document.
If you click this, the “Document Properties” screen is displayed.
the document is displayed. For the Shared Rx Box and Rx Box, the sender
(name or fax number) is displayed. If the sender has not registered the
name or fax number in their machine, the reception date/time is displayed.
• Click the document name to check a preview image of the document.
• If you click [+], all the destinations specied for broadcast transmission
are displayed.
• By selecting a le name from the pull-down menu, you can lter the
displayed documents by file name.
• If you have broadcast to more than one destination, fax destinations are
displayed rst. If you click [+], all the specied destinations are displayed.
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-17
Status
Note
Note
Item Description
For the Tx Box
The transmission result is displayed.
<For normal transmission>
Reserved: The reserved transmission is accepted, and it is in a
transmission queue.
If it is delayed transmission, the document remains in standby
until the specified time is reached.
Sending: The transmission process is being executed.
Redial: The document is waiting for redialing.
OK: The transmission has been completed successfully.
Error: An error has occurred during transmission.
Canceling: The transmission is being canceled.
Cancel: The transmission has been canceled.
<For reroute transmission>
Reserved rerouted Tx: The reserved reroute transmission is accepted, and
it is in a transmission queue.
Sending rerouted Tx: The reroute transmission is being executed.
Rerouted Tx OK: The reroute transmission has been completed
successfully.
Rerouted Tx Error: An error has occurred during reroute transmission.
Canceling rerouted Tx: The reroute transmission is being canceled.
Cancel rerouted Tx: The reroute transmission has been canceled.
If you select a result from the pull-down menu, you can filter the displayed
documents by result.
For reroute transmission, the address before rerouting is displayed, and the
result of the reroute transmission is displayed as the communication result.
For the Rx Box and Shared Rx Box
The reception result is displayed.
Receiving / Sending: The reception and transmission process is being
executed.
OK: The reception has been completed successfully.
Error: An error has occurred during reception.
Waiting to print: The reception is complete and the document is
waiting to be printed.
Printing received doc.: The reception is complete and the document is being
printed.
If you select a result from the pull-down menu, you can filter the displayed
documents by result.
Category Displays the set document category.
If you select a document category from the pull-down menu, you can filter
the displayed documents by category.
Size Displays the paper size of the document.
Page(s) Displays the total number of pages for the document.
1-18 Screens Used in OfficeBridge
Item Description
Note
Date Displays the date and time when the document was sent/received. When the
document is reserved, displays the date and time when the document was
reserved.
When the documents are displayed in ascending order, click [] to switch to
descending order. When the documents are displayed in descending order,
click [] to switch to ascending order.
“User Box” and “Shared Box” Document Lists
User Box
Displays a list of the documents scanned with the machine.
Documents are also stored in the user box when the user box is specified from the fax
driver.
This document list is specific to each registered user. The displayed documents vary
according to the user.
1
Overview of OfficeBridge
Screens Used in OfficeBridge 1-19
Shared Box
Note
Note
Note
Note
A list of the documents stored as shared documents is displayed.
This document list is shared with other registered users. The displayed documents are
the same for all users.
You can enable/disable the “Shared Box” document list in “Enable the Shared Box”
in “Document Box Settings”. If you disable the document list, it is not displayed. (See
page 3-107.)
The items displayed are indicated below.
Item Description
Checkbox To select a document, select the corresponding checkbox.
• To select all the documents on the displayed page, select the top checkbox.
• Click the same checkbox to deselect the item.
icon
Document Name Displays the file name of the document.
Category Displays the set document category.
Size Displays the paper size of the document.
Page(s) Displays the total number of pages for the document.
Displays the properties of the document.
If you click this, the “Document Properties” screen is displayed.
• Click the document name to check a preview image of the document.
• By selecting a le name from the pull-down menu, you can lter the
displayed documents by file name.
• If no le name has been specied at scanning, the scan date/time is
specified as the file name.
(Example: A document scanned at 13:30:30 on January 15th, 2010 is
named “20100115133030”.)
If you select a document category from the pull-down menu, you can filter
the displayed documents by category.
1-20 Screens Used in OfficeBridge
Item Description
Note
Date Displays the date and time when the document stored.
When the documents are displayed in ascending order, click [] to switch to
descending order. When the documents are displayed in descending order,
click [] to switch to ascending order.
Chapter 2
Operating the Various Functions
Logging In / Logging Out ..........................................................................................2-2
Logging In ................................................................................................................ 2-2
Logging Out ............................................................................................................. 2-8
Transmitting Documents ..........................................................................................2-9
Transmitting Documents in a Document List .......................................................2-9
Retransmitting Documents ..................................................................................2-14
Canceling Transmission ........................................................................................2-15
Specifying Destinations ........................................................................................2-16
Forwarding Documents ..........................................................................................2-21
Forwarding Documents in a Document List ........................................................2-21
Forwarding Documents Created in Application Software ..................................2-23
Printing Documents.................................................................................................2-26
Printing Documents in a Document List .............................................................2-26
Searching for Documents .......................................................................................2-27
Simple Searching ..................................................................................................2-27
Advanced Searching ..............................................................................................2-28
Checking and Changing Document Information ..............................................2-30
Viewing the Documents in a Document List .......................................................2-30
Checking and Changing Document Information ................................................. 2-31
Registering Sender Distribution Conditions .......................................................2-32
Downloading Documents........................................................................................2-34
Downloading Documents in a Document List .....................................................2-34
Deleting Documents.................................................................................................2-37
Deleting Documents in a Document List .............................................................2-37
Deleting Documents in the Deleted Documents Box ..........................................2-38
Checking the Jobs or History ................................................................................2-40
Checking / Canceling a Communication Job in Progress ....................................2-40
Checking / Canceling Print Jobs in Progress .......................................................2-42
Checking the Communication History .................................................................2-44
Checking the Print Job History ............................................................................2-47
Forwarding Documents ..........................................................................................2-48
Forwarding Received Documents .........................................................................2-48
Specifying Forwarding Destinations ....................................................................2-49
Setting the Attachment File Format and Forwarding Period .............................2-54
2-2 Logging In / Logging Out
Logging In / Logging Out
Note
A Web browser is used to operate OfficeBridge. For details on the supported Web
browsers, refer to Chapter 6, “Specifications” in the User's Guide. In this chapter, the
procedure for using Internet Explorer is used as an example.
Perform user registration before using OfficeBridge. For details on registering new
users, refer to “Registering Users”. (See page 3-5.)
Logging In
OfficeBridge has three types of users that can log in; “administrators”, “users”, and “guest”.
User Description
Administrator Can specify all the machine settings. If you set an administrator password,
only the administrator can specify machine settings.
User Personal settings can be specified for each user by creating user information
such as a user ID and password. Scanned documents and transmitted/
received documents, etc. are treated as personal documents. Can specify
some of the machine settings.
Guest This type of user logs in without entering a password. Scanned documents
and transmitted/received documents, etc. are treated as shared documents.
Can specify some of the machine settings.
Connecting to OfficeBridge
Start the Web browser and access OfficeBridge.
Start the Web browser.
1
If there is a shortcut to OfficeBridge on the desktop, you can double click the shortcut to start
the Web browser and access OfficeBridge.
Enter the IP address of the machine in the “Address” bar of the Web browser,
2
and press the [Enter] key.
If no users are registered, you are logged in as a guest.
1
2
Operating the Various Functions
Logging In / Logging Out 2-3
Logging In From the User List
Note
Select the user to log in as from the list of users. If you select a user, the user ID is
entered automatically.
Click the user name in the user list.
1
The user ID of the user name you click is automatically entered in “User ID”.
Enter the “Password”, and click [Login].
2
If you set the machine policy to Single Sign On, new users can be registered from •
the login screen. For details, refer to “Setting the Machine Policy.” (See page 3-130.)
For details on registering new users, refer to “• Registering Users”. (See page 3-5.)
If user registration is enabled in the guest user policy, a link to the user registration •
page (“If you do not have a User ID, click here.”) is displayed on the login screen. (See
page 3-123.) Click this link to display the user registration screen.
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