Muratec MFX-2590 User Manual

Administrator’s Guide

Plain-paper digital Fax/Copier/Printer/Scanner

Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.

Chapter 1 Using Common Functions

1

Chapter 2 Management

Chapter 3 Maintenance

Chapter 4 Troubleshooting

2

3

4

ii Contents

Contents

How to Read This Manual ...........................................................................................v

Symbols ....................................................................................................................... v

Key Descriptions .......................................................................................................vi

Screens ....................................................................................................................... vi

Chapter 1 Using Common Functions

Entering Characters ..................................................................................................1-2

Overview of the Character Entry Screen ...............................................................1-2

Entering Characters ...............................................................................................1-2

Entering Symbols / Special Characters .................................................................1-3

Deleting / Inserting Characters ..............................................................................1-6

Editing the Soft Keys .................................................................................................1-8

Editing the My MFP Shortcuts .............................................................................1-11

Using My Jobs ...........................................................................................................1-14

Registering /Editing My jobs ................................................................................1-14

Deleting My jobs ....................................................................................................1-18

Printing My Jobs List ...........................................................................................1-19

Executing My jobs .................................................................................................1-20

Checking the Machine Information .....................................................................1-21

List of Entries ............................................................................................................1-22

Paper Settings ...........................................................................................................1-25

Setting the Bypass Paper......................................................................................1-25

List of Paper Settings ............................................................................................1-26

Specifying Default Settings ...................................................................................1-28

Setting Example ....................................................................................................1-28

List of Default Settings .........................................................................................1-29

Outputting Lists .......................................................................................................1-33

Printing the Device Settings List .........................................................................1-33

Printing the User Usage Management List ........................................................1-34

Printing the Root Certificate List .........................................................................1-35

List of Lists ............................................................................................................1-36

Using Personal Settings ..........................................................................................1-37

Specifying Personal Settings ................................................................................1-37

Using Personal Settings ........................................................................................1-40

Logging In / Logging Out ........................................................................................1-41

Logging In ..............................................................................................................1-41

Logging Out ...........................................................................................................1-42

Chapter 2 Management

List of Machine Management Settings ..................................................................2-2

Setting Security Codes ..............................................................................................2-4

Setting the Administrator Password ......................................................................2-4

Contents iii

1

Setting the Protect Passcode ..................................................................................2-7

Closed Communication .............................................................................................2-9

Setting Closed Transmission ..................................................................................2-9

Setting Closed Reception ......................................................................................2-10

Setting Passcode Polling .......................................................................................2-11

Setting the Passcode .............................................................................................2-12

Communication and Range of Passcodes .............................................................2-14

Setting ID Check Transmission ............................................................................2-16

Confirming the Destination Before Transmission ............................................2-17

Setting the Destination Confirmation Function .................................................. 2-17

Setting the Confirmation Dial Functions ............................................................2-18

Prohibiting Transmission to Multiple Destinations ........................................2-20

Security Reception ...................................................................................................2-21

Activating the PIN mask .........................................................................................2-23

Function Protect Settings ......................................................................................2-25

Setting Function Protection..................................................................................2-26

Using Function Protection ....................................................................................2-28

Setting Mode Protection .........................................................................................2-30

Setting User Authentication ..................................................................................2-32

Setting the Authentication Method ......................................................................2-32

Managing User Access/Cost Accounting .............................................................2-35

Setting the Currency Unit ....................................................................................2-35

Specifying the Charge Settings ............................................................................2-37

Erasing the Accounting Data ...............................................................................2-39

Specifying the Network Settings ..........................................................................2-40

Specifying the TCP/IP Settings ............................................................................2-43

Registering LDAP Servers ....................................................................................2-54

Specifying the Archive Settings ............................................................................2-65

Setting an E-mail Gateway ..................................................................................2-69

Setting the Automatic Logout Time .....................................................................2-71

Mirroring the Machine Settings ...........................................................................2-73

Mirroring Methods ................................................................................................2-73

Importing / Exporting Using USB Memory .........................................................2-74

Directly Copying Via the Network .......................................................................2-80

Chapter 3 Maintenance

Cleaning the Outside of the Machine ....................................................................3-2

Cleaning the Control Panel ......................................................................................3-3

Cleaning the Scanning Area ....................................................................................3-4

Cleaning the Automatic Document Feeder (ADF) .................................................3-4

Cleaning the Scanning Area ...................................................................................3-6

iv Contents

Chapter 4 Troubleshooting

Error Messages ...........................................................................................................4-2

Communication Errors ...........................................................................................4-2

Error Messages Displayed on the Screen ..............................................................4-8

Troubleshooting ........................................................................................................4-11

The machine does not operate ..............................................................................4-11

Image Quality Problems .......................................................................................4-12

Cannot Transmit Faxes ........................................................................................4-15

Cannot Receive Faxes ...........................................................................................4-16

Cannot Scan ..........................................................................................................4-16

Cannot Print ..........................................................................................................4-18

Cannot Connect to the Network ...........................................................................4-19

Cannot Install........................................................................................................4-20

OfficeBridge Troubleshooting ............................................................................... 4-21

Browser Settings ...................................................................................................4-23

When a Power Failure Occurs ...............................................................................4-26

Main Unit Operation.............................................................................................4-26

Memory Backups ...................................................................................................4-26

Erased Document Notification .............................................................................4-27

How to Read This Manual v

1

How to Read This Manual

Warning

Caution

IMPORTANT

Note

Symbols

In this manual, the following symbols are used with the items where important
operational and safety information must be observed.

Symbol Meaning

Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.

Notes a caution to protect yourself and others from personal injury or damage
to properties if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.

Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.

Describes reference information and additional notes for operation.

vi How to Read This Manual

Key Descriptions

In this manual, the operating keys are described as follows:
The key names on the control panel are shown in < >, and the key names on the touch
panel are in [ ].

Keys on the control panel



Enclosed in < >, for example, <Job Confirm.  Fax Cancel>.



Touch panel keys



Enclosed in [ ], for example, [Auto].



Screens

This manual uses the screens of the standard model, unless otherwise stated. The screens
you see may differ, depending on the options installed.

Chapter 1

Using Common Functions

Entering Characters ..................................................................................................1-2

Overview of the Character Entry Screen ...............................................................1-2

Entering Characters ...............................................................................................1-2

Entering Symbols / Special Characters .................................................................1-3

Deleting / Inserting Characters ..............................................................................1-6

Editing the Soft Keys .................................................................................................1-8

Editing the My MFP Shortcuts .............................................................................1-11

Using My Jobs ...........................................................................................................1-14

Registering /Editing My jobs ................................................................................1-14

Deleting My jobs ....................................................................................................1-18

Printing My Jobs List ...........................................................................................1-19

Executing My jobs .................................................................................................1-20

Checking the Machine Information .....................................................................1-21

List of Entries ............................................................................................................1-22

Paper Settings ...........................................................................................................1-25

Setting the Bypass Paper......................................................................................1-25

List of Paper Settings ............................................................................................1-26

Specifying Default Settings ...................................................................................1-28

Setting Example ....................................................................................................1-28

List of Default Settings .........................................................................................1-29

Outputting Lists .......................................................................................................1-33

Printing the Device Settings List .........................................................................1-33

Printing the User Usage Management List ........................................................1-34

Printing the Root Certificate List ......................................................................... 1-35

List of Lists ............................................................................................................1-36

Using Personal Settings ..........................................................................................1-37

Specifying Personal Settings ................................................................................1-37

Using Personal Settings ........................................................................................1-40

Logging In / Logging Out ........................................................................................1-41

Logging In ..............................................................................................................1-41

Logging Out ...........................................................................................................1-42

1-2 Entering Characters

Entering Characters

Refer to this section when entering characters for sender names or names for address
book destinations, etc.

Overview of the Character Entry Screen

Number of entered characters/Number of characters that can be entered

This displays the number of characters that can be entered and the number of characters
entered so far.

Edit window

This displays the
entered characters.

Mode selection
keys

They change the
type of characters
that are being
entered.

[All Clear] button

Press this to delete all characters.

[Clear] button

Press this to delete characters.

Entering Characters

Select the character to enter from the character panel.

1

Cursor keys

They move the char­acter entry position.

Return key

Press this to insert
a line break while
entering text in
cover page or e-mail
text.

[.com] button

You can register up
to 10 domain name
extensions for your
convenience. (See

page 1-4.)

To enter upper case characters, press [Upper].•
To enter lower case characters, press [Lower].•

Entering Characters 1-3

1

Using Common Functions

Entering Symbols / Special Characters

Entering Symbols / Special Characters



Press [Symbol].

1

Select the symbol, and press [Enter].

2

Depending on the item to set, such as when entering a workgroup or DNS server
address, some characters cannot be entered.

Entering Numbers



Numbers can be entered using the numeric keys or from the character entry screen.

1-4 Entering Characters

Entering Spaces

Note



Press [Space] while entering characters.

Entering “.com”

You can press the [.com] button when entering e-mail addresses, etc. to easily enter
domain names. You can also register the parts other than the domain name in advance to
easily enter frequently used strings.

For details on registering domain names, refer to Chapter 7, “Registering Other
Settings” in the Scanner and Fax Guide.

Enter the e-mail address.

1

Press [.com].

2

Entering Characters 1-5

1

Using Common Functions

Select the domain name you want to enter.

3

The selected domain name is entered.

The domain name selection screen is not displayed if no domain names are registered.

1-6 Entering Characters

Deleting / Inserting Characters

To delete a character, use the cursor buttons to move the cursor to the character you want
to delete, and then press [Clear].
And to insert a character, use the cursor buttons to move the cursor to the insert position
and enter the character.

Deleting Characters



Use the cursor buttons to move the cursor to the position of the character you

1

want to delete.

Press [2 Clear].

The last entered character can be deleted by just pressing [• Clear].
To delete all of the characters, press [All Clear].•

Entering Characters 1-7

1

Using Common Functions



Inserting Characters

Use the cursor buttons to move the cursor to the right of the position you want

1

to insert the characters.

Enter the characters.

2

The characters will be inserted before the cursor.

1-8 Editing the Soft Keys

Editing the Soft Keys

Note

Up to six advanced functions of each mode can be displayed on the ready screen. By
assigning frequently used functions, you can use them from the ready screen.

Example of the copy ready screen

Soft Key

Ready Screen Functions that Can Be Assigned

Copy screen

Scanner screen

Fax screen Preview, Resolution, Contrast, Duplex Scan, Redial, Monitor,

Preview, Zoom, Card Copy, Document Size, Bypass, Combine, Next
Document Setting, Run ScanTag Program

Preview, Document Type, Contrast, Resolution, Zoom, Scan Size, Next
Document Setting, Color, Duplex Scan, Broadcast, Batch Scan,
File Format, Speed-Dial, File Name, Mail Address, e-mail Subject, Mail
History, Color Adjustment, Attachment, Category Name, Comments,
TWAIN Box, Scan to Path Notification, Hold Time, Stamp

Speed-Dial, Auto Distribute, Auto Rx, Security Reception, TTI,
Cover Page, Tx Report, File Format, Scan Size, Next Document Setting,
Polling, F-Code Polling, Polling Doc., F-Code Tx, F-Code Doc., Closed
Transmission, ID Check Transmission, Memory Tx, Broadcast, Mail
Address, Mail History, e-mail Subject, Batch Transmission, Check Mail,
Delayed Transmission, e-mail Gateway, Stamp

*1

*1

Only when the “Scan Confirmation Stamp option” is attached.*1

Underlined values are the default settings specified at the time of shipment.

Editing the Soft Keys 1-9

1

Using Common Functions

Press <Setting>.

1

Press [Soft Key].

2

Select the ready screen you want to set.

3

Select the soft key you want to edit.

4

1-10 Editing the Soft Keys

Select the function you want to display as a soft key, and press [Enter].

5

To continue to specify other soft keys, repeat the procedure from step 4.

Editing the My MFP Shortcuts 1-11

1

Using Common Functions

Editing the My MFP Shortcuts

Note

You can change the shortcut keys on the screen displayed when <My MFP> is pressed.

My MFP
shortcuts

The following functions can be assigned:

• Copy

• Scan

• Fax

• Print

• Scan to e-mail

• Scan to PC Folder

• Scan to Box

• Scan to USB Memory

• Scan to FTP Server

• Scan to Print

• Share Rx Box

• Rx Box

• Tx Box

• ScanTag

• Security Print

• Shared Box

• User Box

• PC Folder to Print

• USB Memory to Print

• Register

• Paper Settings

• Default Settings

• Management

• List

• Personal Settings

• Sound Settings

• Language

• LCD Brightness Adjustment

Underlined values are the default settings specified at the time of shipment.

1-12 Editing the My MFP Shortcuts

Editing from the Settings Screen

Press <Setting>.

1

Press 2 the [Register] tab.

Press [My MFP Shortcut].

3

Select the shortcut button you want to change.

4

Select the screen you want to register in the shortcut button, and press [Enter].

5

To continue to specify other shortcut buttons, repeat the procedure from step 4.

Editing the My MFP Shortcuts 1-13

1

Using Common Functions



Editing From the My MFP Screen

Press <My MFP>.

1

Press [Add/Edit].

2

The remaining procedure is the same as steps 3 4 to 5 in “Editing from the

Settings Screen”. (See page 1-12.)

1-14 Using My Jobs

Using My Jobs

Note

Register a series of operations in My Jobs to allow all the registered operations to be
performed with one press of the button. This is useful for registering frequently used
operations.

Up to six • jobs can be registered.
The destinations in the personal address book cannot be registered.•
Print jobs cannot be registered.•
The machine emits a beeping sound when registering My Jobs. The mode key •
corresponding to the mode being registered also flashes, to inform you that the My
Jobs is being registered.

Registering /Editing My jobs

Registering / Editing From the My jobs Screen

This section describes the procedure for registering My Jobs. When editing, select the job
you want to edit in step 5, and press [Edit]. After the screen in step 7 is displayed, select
the item to change.

Press <Setting>.

1

Press 2 the [Register] tab.

Press [My Jobs].

3

Using My Jobs 1-15

1

Using Common Functions

Press [4 Add].

When editing, select the job you want to edit, and press [Edit]. Proceed to step 7.

Select the type of job you want to register.

5

Perform the operation you want to register, and press 6 [Enter] or <Start>.

1-16 Using My Jobs

To register the job name, press [Title].

7

Enter the job name, and press [Enter].

8

Up to 40 characters can be entered.

Press [Start].

9

Select [Yes] to include the start key operation in the

10

the start key operation, and press [Enter].

l

No: Displays the screen indicating the content registered in the job.

l

Yes: Displays the screen indicating the content registered in the job, and then automatically

starts the job.

Press [Close].

11

job or [No] to not include

Using My Jobs 1-17

1

Using Common Functions



Registering / Editing From the

Press <My MFP>.

1

My jobs Execution Screen

Press [My Jobs].

2

Press [Add/Edit].

3

The remaining procedure is the same as steps 4 4 to 11 in “Registering / Editing

From the My jobs Screen”. (See page 1-14.)

1-18 Using My Jobs

Deleting My jobs

Deleting From My jobs Screen

Press <Setting>.

1

Press 2 the [Register] tab.

Press [My Jobs].

3

Select the 4 job you want to delete, and press [Delete].



Press [Yes] to proceed with the deletion.

5

Press [No] to return to the screen in step 4.

Deleting From

Press <My MFP>.

1

Press [My Jobs].

2

My Jobs Execution Screen

Press [Add/Edit].

3

Using My Jobs 1-19

1

Using Common Functions

The remaining procedure is the same as steps 4 4 to 5 in “Deleting From My jobs

Screen”. (See page 1-18.)

Printing My Jobs List

Printing From My Jobs Screen

Press <Setting>.

1

Press 2 the [Register] tab.

Press [My Jobs].

3

Press the [List] tab4 .

Select [ON] to enable duplex printing, or [OFF] to disable it.

5

Select [ON] to enable combined printing, or [OFF] to disable it.

6

Press [Yes].

7

1-20 Using My Jobs

Printing From

Note

Note



Press <My MFP>.

1

Press [My Jobs].

2

Press [Add/Edit].

3

The remaining procedure is the same as steps 4 4 to 7 in “Printing From My Jobs

Screen”. (See page 1-19.)

My Jobs list can also be printed from [My Jobs List] in [List] after pressing <Setting>.

My Jobs Execution Screen

Executing My jobs

If the registered function is protected, a message indicating so is displayed when My
Jobs is executed. For details, refer to “Setting Mode Protection”. (See page 2-30.)

Press <My MFP>.

1

Press [My Jobs].

2

Press the you want to execute.

3

Checking the Machine Information 1-21

1

Using Common Functions

Checking the Machine Information

In the machine information on the My MFP screen, you can check the IP address and
network settings of the machine, the status of optional equipment and consumables, and
the number of pages that have been printed with each mode.

Press <My MFP>.

1

Press [Machine Info].

2

Check the machine information, and press [Print] if you want to print it.

3

If you do not want to print the information, press [My MFP Menu].

Select [ON] to enable duplex printing, or [OFF] to disable it.

4

Select [ON] to enable combined printing, or [OFF] to disable it.

5

Press [Yes].

6

1-22 List of Entries

List of Entries

You can register useful functions to use with each mode, such as address book
destinations, My Jobs, and various shortcuts.

Function Description Settings Reference page

Address Book
Entry

Group You can register, edit, and

Soft Key You can set frequently used

My Jobs You can register, edit, and

Favorite Address You can register, edit, and

Folder Shortcut You can register, edit, and

FTP Shortcut You can register, edit, and

TWAIN Scan Box You can register or edit the

You can register, edit,
and delete address book
destinations.

delete groups.

functions as soft keys.

delete My Jobs, or print a list
of My Jobs.

delete destinations to display
in the [Faves] tab on the
scanner screen.

delete shortcuts to shared
folder paths.

delete shortcuts to FTP
servers.

name and I.D. code for a
TWAIN box.

l

Copy Functions
Preview, Card Copy,
Combine, Document
Size, Zoom, Bypass

l

Scanner Functions
Preview, Document
Type, Contrast,
Resolution, File
Name, Color

l

Fax Functions
Preview, Resolution,
Contrast, Redial,
Monitor, Broadcast

Chapter 7, “Registering
Destinations” in the
Scanner and Fax Guide.

Chapter 7, “Registering
Destinations” in the
Scanner and Fax Guide.

1-8

1-14

Chapter 7, “Registering
Destinations” in the
Scanner and Fax Guide.

Chapter 7, “Registering
Destinations” in the
Scanner and Fax Guide.

Chapter 7, “Registering
Destinations” in the
Scanner and Fax Guide.

Chapter 2, “Scanning
Documents Using a
TWAIN Box” in the
Scanner and Fax Guide.

List of Entries 1-23

1

Using Common Functions

Function Description Settings Reference page

l

Auto Distribute You can register conditions

to determine whether to
distribute a received fax.
You can also edit, delete, and
print a list of the conditions.

File Name You can register the file name

for the scanned image data in
advance.

Document
Category

Domain Name You can register the domain

My MFP Shortcut You can change the My MFP

You can register, edit, and
delete document categories
to use when saving scanned
documents in a box.

names to display on the
character entry screen.

shortcut keys.

Setting
OFF
ON

l

Priority
Low
Middle
High

l

Conditions
Matching Method
Any
Initial
Final
Equal

l

Auto Print
OFF
ON

l

Schedule
Weekday
Mon, Tue, Wed, Thu,
Fri, Sat, Sun

Start Time/End Time
12:00 am to 11:59 pm

USB Memory to
Print, Scan to USB
Memory, Scan Tag,
List, Sound Settings,
LCD Brightness
Adjustment

Chapter 4, “Useful
Reception Functions”
in the Scanner and Fax
Guide.

Chapter 7, “Registering
Other Settings” in the
Scanner and Fax Guide.

Chapter 7, “Registering
Other Settings” in the
Scanner and Fax Guide.

Chapter 7, “Registering
Other Settings” in the
Scanner and Fax Guide.

1-11