User’s Guide
Plain-paper digital Fax/Copier/Printer/Scanner
Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.
Introduction
Thank you for choosing the MFX-2570 and MFX-2550.
This User’s Guide describes the functions, operating procedures, and precautions for the
MFX-2570 and MFX-2550.
Before using this machine, be sure to read the User’s Guide thoroughly in order to ensure
that you use the machine efficiently. After you have gone through the manual, keep it
handy at all times.
ii Regulatory information
Regulatory information
Customer information
United States of America
The MFX-2570 and MFX-2550 hereafter referred to as “product”, complies with Part 68
of the FCC rules and the requirements adopted by the ACTA. On the rear panel of the
product is a label that contains, among other information, a product identifier in the
format US: DKUFA23B004C. If required, this number must be provided to the telephone
company.
The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most, but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a line,
as determined by the total RENs, contact the local telephone company. The REN for this
product is part of the product identifier that has the format US: DKUFA23B004C. The
digits represented by “23B” are the REN without a decimal point.
The product is designed for use on standard-device telephone lines. The product connects
to the telephone line with a standard line called the USOC RJ-11C.
Any plug and jack used to connect the product to the wiring and telephone network of the
premises must comply with the applicable Part 68 of the FCC rules and the requirements
adopted by the ACTA. A compliant telephone cord and modular plug is provided with
this product. It is designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details.
If the product causes harm to the telephone network, the telephone company will notify
you in advance that temporary discontinuance of service may be required. If advance
notice isn't practical, the telephone company will notify you as soon as possible and may
advise you of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the product. If this happens, the telephone
company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with the product, see operating instructions for details. For
further repair or warranty information, please contact the Muratec Customer Support
Center at 800-347-3296 (from the U.S. A. only). If the product is causing harm to the
telephone network, the telephone company may request that you disconnect the product
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of the product does not disable your alarm equipment. If you have
questions about what will disable alarm equipment, consult your telephone company or a
qualified installer.
The product is hearing aid compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
1) Remain on the line and briefly explain to the dispatcher the reason for the call.
2) Perform such activities in the off-peak hours, such as early morning or late evenings.
To protect the product against power surges, we recommend the use of a power protection
device (Surge arrestor).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including FAX machines, to send any message unless
such message clearly contains in a margin at the top or bottom of each transmitted page
or on the first page of the transmission, the date and time it is sent and an identification
1
Regulatory information iii
of the receiving business or other entity, or other individual sending the message and the
telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which
charges exceed local or long-distance transmission charges.)
For instructions on programming this information into the product, see “Initial Setup (User
Install)” on pages 3-2 to 3-17 of the Scanner and Fax Guide.
FCC Part 15
This product equipment has been tested and found to comply with the limits for a Class A
digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated
in a commercial environment. The product equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful radio interference, in which
case the user will be required to correct the interference at their own expense.
Canada
NOTICE:
This product equipment meets the applicable Industry Canada Terminal Equipment
Technical Specifications.
NOTICE:
The Ringer Equivalence Number (REN) for this terminal equipment is 0.9. The REN
assigned to each terminal equipment provides an indication of the maximum number
of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that
the sum of the Ringer Equivalence Numbers of all the devices does not exceed five.
Canadian ICES-003
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
ENERGY STAR
As an ENERGY STAR® partner, Muratec has determined that this
What is an ENERGY STAR
®
®
product meets the ENERGY STAR
The international ENERGY STAR
program to promote energy efficient consumer products. This program
aims the reduction of power consumption of office equipment, of which
power are often turned ON for a long time, from the energy saving
view that “efficiently use the energy when needed”. It adopts the
voluntary system a manufacturer can join by its independent decision.
®
guidelines for energy efficiency.
program?
®
program is the international
iv Regulatory information
QuadAccess
®
QuadAccess is a more powerful version of what already is a pretty
powerful feature, called dual access. While a fax with normal dual
access allows you to do two things at once, QuadAccess allows you to
do four operations at once.
For example, even if the machine is (1) printing a copy, (2) transmitting
from memory and (3) scanning documents for a different memory
transmission, you can still (4) program the machine.
Trademarks
Muratec and OfficeBridge are registered trademarks, ScanTag is a trademark of
MURATA MACHINERY, LTD.
®
QuadAccess
Microsoft
®
Vista
United States and/or other countries.
Screen shots reprinted by permission from the Microsoft Corporation.
®
and BSAFE® are registered trademarks of RSA Security Inc.
RSA
This product includes RSA BSAFE
is a trademark of Muratec America, Inc.
®
, the Windows logo, Windows®, Windows NT®, Windows Server®, Windows
, Internet Explorer® are registered trademarks of the Microsoft Corporation in the
®
Cryptographic software from RSA Security Inc.
All other company names and product names referenced are trademarks or registered
trademarks of their respective companies.
1
Limited warranty v
Limited warranty
This warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”).
This warranty is valid only on Muratec products purchased and used in the United
States of America. This warranty applies to the product only while owned and used by the
original purchaser (“Customer”). If ownership of the product is transferred, this warranty
terminates. This warranty does not apply to any product in use for rental purposes.
This Muratec product is warranted against defects in material and workmanship for
ninety (90) days commencing the date of original Customer purchase. If the product
is defective in material and/or workmanship (normal wear and tear excepted) during
the warranty period, Muratec or its authorized representative will, during Muratec's
established service availability hours, make necessary adjustments and repairs, including,
at Muratec's option, installation of replacement parts. Muratec's service availability
hours are 8:30 am to 5:00 pm (Central time) Monday through Friday, excluding Muratecrecognized holidays. Muratec will complete the necessary adjustments and repairs within
a reasonable time period, as dictated by the nature of the problem and by Muratec's
service schedule. Replacement parts may have been used and/or reconditioned. Parts that
have been replaced will remain the property of Muratec. This warranty is subject to the
obligations and exclusions set forth.
Obligations
1. This warranty will be honored only on presentation of the original dated authorized
Muratec bill of sale or Muratec dealer bill of sale or sales slip to an authorized Muratec
service representative or service center. For the name of your authorized service center,
contact Muratec (from the United States, call 1-469-429-3350; from Canada, check your
in-box materials for the number to call).
2. During the warranty period, the Customer must notify Muratec by telephone of any
defective product material and/or workmanship.
3. Transportation (including prepayment of freight and insurance charges) of the product
to and from an authorized service center, designated by Muratec, is the responsibility of
the Customer.
4. If Muratec provides maintenance or responds to a call which is outside the scope of this
warranty, such maintenance shall be billed to the Customer at Muratec's then-current
rates for maintenance and parts and shall be due and payable in full upon receipt of
invoice.
Exclusions
1. This warranty shall not cover a product with missing or altered original identification
marks.
2. This warranty applies only to products that the purchaser has properly installed,
adjusted and operated in accordance with the instructions set forth in or provided
with product literature. This warranty does not apply to any product which has been
subjected to tampering, alteration, misuse, abuse, neglect, improper installation
or transportation damage. Nor does it apply to costs for any service requested for
demonstration or to confirm proper operation of this product.
3. The warranty shall not apply to adjustments, repairs or replacements necessitated by
any cause beyond the control of Muratec (whether foreseeable or not) including, but
not limited to, any malfunction, defects or failure caused by or resulting from any of
the following: improper unpacking or installation, unauthorized service or parts, or
improper maintenance or cleaning, modification or repair by the Customer, accident
(including, without limitation, unavoidable accidents), fire, flood or other Acts of God,
improper telephone or electrical power or surges thereof, interconnection with or use of
non-compatible equipment or supplies (including paper), or placement of the product
in an area which does not conform to Muratec space, electrical and/or environmental
vi Limited warranty
requirements.
4. Muratec will not be required to make adjustments, repairs or replacements if the
product is installed or used at a location deemed by Muratec to be hazardous to health
or safety, or if Muratec is not provided with free and reasonable access to the product
and a telephone during service availability hours, or if the product location is not
accessible by an authorized Muratec service vehicle.
except as expressly set forth above, and except to the extent prohibited by applicable
law, muratec makes no other warranties, express or implied (including, but not limited
to, any implied warranties of merchantability or fitness for a particular purpose, and
any warranty arising from course of dealing or usage of trade), and muratec expressly
disclaims all warranties not stated herein. in the event the product is not free from
defects as warranted above, the customer's sole remedy shall be repair or replacement
as provided above. under no circumstances shall muratec be liable to the customer, or to
any user, for any damages, including any incidental or consequential damages, expenses,
lost profits, lost savings or any other damages arising out of the use or inability to use
the muratec product, even if muratec or its representatives have been advised of the
possibility of such damages.
Some States do not allow the exclusion or limitation of incidental or consequential
damages, and some States do not allow limitations on how long an implied warranty
lasts, so the above limitations or exclusions may not apply to you. This warranty gives you
specific legal rights, and you may also have other rights which vary from State to State.
1
How to Read This Manual vii
How to Read This Manual
Warnin
g
Caution
IMPORTANT
Note
Symbols
Operational and Safety Information
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
Symbol Meaning
Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
Notes a caution to protect yourself and others from personal injury or damage
to properties if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.
Describes reference information and additional notes for operation.
Terms, Symbols, and Abbreviations
The following terms, symbols and abbreviations are used in this manual.
Symbol,
Terms
Document Original(s) that you are copying, faxing or scanning.
Paper Paper to be printed on.
Tx Denotes sending.
Rx Denotes receiving.
ADF Denotes automatic document feeder.
Shows the direction of the document.
Shows the direction of the paper.
Meaning
viii How to Read This Manual
About symbol
Width
Length
Width
Length
Length
Width
symbol indicates the direction of the document.
When the document has a length longer than its width, we use the
symbol.
When the document has a length shorter than its width, a symbol is not used.
About symbol
symbol indicates the direction of the paper.
When the paper has a length longer than its width, we use the
symbol.
When the paper has length shorter than its width, a symbol is not used.
(Paper loaded in the cassette)
1
How to Read This Manual ix
Key Descriptions
In this manual, the operating keys are described as follows:
The key names on the control panel are shown in < >, and the key names on the touch
panel are in [ ].
Keys on the control panel
Enclosed in < >, for example, <Job Confirm. Fax Cancel>.
Touch panel keys
Enclosed in [ ], for example, [Contrast].
Screens
This manual uses the screens of the MFX-2550 standard model, unless otherwise stated.
The screens you see may differ, depending on the options installed.
x Precaution
Precaution
Besides the “Safety Information” supplied with this product, please observe the following
instructions.
Installation Precautions
Installation Site
To ensure utmost safety and prevent possible malfunctions, install the machine in a
location that meets the following requirements:
A location away from curtains, etc. that may catch fire and burn easily•
A location that is not exposed to water or other liquids•
A location free from direct sunlight•
A location out of the direct airflow of an air conditioner or heater, and not• exposed to
extremely high or low temperatures
A well-ventilated location•
A location that is not exposed to high humidity•
A dust-free, or low-dust, environment.•
A location not subjected to undue vibrations•
A stable and level location•
A location where ammonia or other organic gases are not generated•
A location that does not put the operator in the direct airflow of exhaust from the •
machine
A location that is not near any kind of heating devices•
Power Source
The power source requirements are as follows.
Voltage Fluctuation: AC • 120 V ± 10 Hz
Frequency Fluctuation: Within ± 3Hz•
Use a power source with as few voltage or frequency fluctuations as possible.•
1
Precaution xi
Space Requirements
Caution
IMPORTANT
7.5 in. (191 mm)
28.0 in. (711 mm)
33.2 in. (843 mm)
10.4 in. (264 mm)
28.3 in. (719 mm) 4 in. (100 mm)
32.2 in. (819 mm)
30.7 in. (780 mm)
4 in. (100 mm)
34.6 in. (880 mm)
4 in. (100 mm)4 in. (100 mm)
35.9 in. (911 mm)
Do not let any object obstruct or plug the ventilation holes of this product.
Accumulated heat inside the product could result in a malfunction.
Keep the ventilating slot of the machine at least 4 inches (100 mm) away from walls •
or other devices.
To ensure proper ventilation and easy operation, secure an adequate installation •
space around the machine.
Avoid installing or using outdoors.•
xii Precaution
Operation Precautions
IMPORTANT
A negligible amount of ozone is generated during normal operation of this machine. •
An unpleasant odor may, however, be detected in poorly ventilated rooms during
extensive machine operations.
For a comfortable operating environment, it is recommended that the room be well
ventilated.
New machines are emitting some gases in general. According to this please take care •
of air fluctuations in the room for the first days. At high usage it is recommended to
keep a distance to the working places.
The area around the Fusing Unit is extremely hot. •
In order to reduce the risk of burns, do not touch any area other than those indicated
in the manual. Be especially careful not to touch parts marked with warning labels,
and their surrounding areas.
Operating Environment
The environmental requirements for correct operation of the machine are as follows:
Temperature: 50°F to 89.6°F (10°C to 32°C) with fluctuations of no more than 18°F •
(10°C) within an hour
Humidity: 20% to 80% with fluctuations of no more than 10% within an hour•
Proper Use
To ensure the optimum performance of the machine, follow the precautions listed
below:
Never place heavy objects on the document glass or subject it to shocks.•
Never open any machine doors or turn off the machine while it is making • copies/
printing, as a paper misfeed could result.
Never bring any magnetized object, or use flammable sprays or liquids, near the •
machine.
Always make sure that the power plug is completely plugged into the electrical •
output.
Always make sure that the machine's power plug is visible and not hidden by the •
machine.
Always provide good ventilation when making a large number of continuous copies/•
printed pages.
Cleaning, maintenance and recycling that are not described in the manuals should •
only be done by a trained person.
1
Precaution xiii
Caution
Warning
Caution
IMPORTANT
Transporting the Machine
Before transporting the machine, be sure to check that you disconnect the plug from •
the outlet and remove the line cable.
Otherwise, the damaged cable can cause fire, electrical shock or malfunction.
Before transporting the machine, remove the toner cartridge (or toner bottle).•
When lifting the machine, be sure to grab the handles on the left and right sides of •
the cassette tray.
If you install the machine on a cabinet, secure the machine with stoppers to prevent •
it from moving. Otherwise, the machine may move in an unexpected direction,
potentially causing injury.
If you need to transport the machine over a long distance, consult your Muratec •
dealer.
Care of Machine Supplies
Do not burn toner cartridges. Exposure to an open flame can cause the toner •
cartridge to burn or explode, causing serious injury.
Please dispose of used toner and drum cartridges in accordance with local •
regulations.
Keep toner and other consumables out of the reach of small children. If a child •
should ingest toner, consult a physician immediately.
Toner cartridges should not be opened with force. Leaking toner should not be inhaled.
Contact with skin should also be avoided. Cartridges should be stored out of the reach
of children. If your skin comes into contact with toner, please clean them immediately
with soap and water. In case of skin irritation please consult a doctor.
Use the following precautions when handling the machine supplies (toner, paper, etc.).
Store the supplies in a location that meets the following requirements:• Free from
direct sunlight, Away from any heating apparatus, Not subjected to high humidity,
Not extremely dusty
Paper that has been removed from its wrapper but not loaded in the machine• should
be stored in a sealed plastic bag in a cool, dark place.
Use only toner that has been manufactured specifically for this machine.• Never use
other types of toner.
.
xiv Precaution
Caution Labels and Indicators
Caution
Caution
The area around the fuser unit becomes extremely hot during operation. Do not touch
the area around the fuser unit when removing paper jams or inspecting the inside of
the machine. Doing so may cause burns.
When removing paper jams and replacing toner cartridges, be careful that toner •
does not get into your eyes or mouth. If the toner gets in your eyes or mouth,
immediately flush them with clean water and seek medical assistance.
Be careful not to stain your hands or clothes with the toner. If your hands or clothes •
get stained, wash them using clean cold water. The stains may become permanent if
washed using warm water.
Do not perform operations that are not described in the instruction manuals.•
Ventilation
Always operate the product in well ventilated areas. •
Operating the product in poorly ventilated areas for an extended time period could
pose health risks. Be sure to frequently ventilate the operating area.
Do not let any object obstruct or plug the ventilation holes of this product. •
Accumulated heat inside the product could result in a malfunction.
1
Precaution xv
Product Recycling and Disposal
Caution
This product contains mercury.
Disposal of mercury may be regulated due to environmental considerations. For
disposal or recycling information, please contact your local authorities.
For California, USA only
This Perchlorate warning applies only to primary CR (Manganese Dioxide) Lithium
coin cells. Perchlorate Material-special handling may apply. See www.dtsc.ca.gov/
hazardouswaste/ perchlorate.
Battery
A lithium battery and Ni-MH (Nickel Metal Hydride) batteries are installed inside
machine for memory back-up.
xvi Contents
Contents
Introduction .................................................................................................................i
Regulatory information .............................................................................................. ii
United States of America ...........................................................................................ii
Canada .......................................................................................................................iii
ENERGY STAR
QuadAccess
Trademarks ...............................................................................................................iv
Limited warranty ..........................................................................................................v
How to Read This Manual ........................................................................................ vii
Symbols .....................................................................................................................vii
Key Descriptions .......................................................................................................ix
Precaution .......................................................................................................................x
Installation Precautions ............................................................................................x
Operation Precautions ............................................................................................. xii
Caution Labels and Indicators ...............................................................................xiv
Ventilation ...............................................................................................................xiv
Product Recycling and Disposal .............................................................................. xv
Overview of Manuals ................................................................................................ xix
®
.......................................................................................................iii
®
..............................................................................................................iv
Chapter 1 Introduction
Part Names and Functions .......................................................................................1-2
Overview of the OfficeBridge ..................................................................................1-5
Control Panel ...............................................................................................................1-6
Operation Screens ......................................................................................................1-8
Ready Screen ...........................................................................................................1-8
My MFP Screen .....................................................................................................1-11
Connection and Main Settings ..............................................................................1-12
Connecting the LAN Cable ...................................................................................1-12
Connecting the Modular Cable .............................................................................1-12
Connecting an External Phone (Answering Machine) ........................................1-13
Adjusting the Screen Contrast .............................................................................1-14
Setting the Language ............................................................................................1-14
Setting the Date and Time....................................................................................1-16
Specifying the Network Settings .......................................................................... 1-17
Power Switch and Energy Save Mode .................................................................1-20
Turning the Power ON and OFF ..........................................................................1-20
<Energy Save> and Energy Save Mode ...............................................................1-22
Loading Paper ...........................................................................................................1-23
Acceptable Paper ...................................................................................................1-23
Items to Avoid ........................................................................................................1-24
Printable Area .......................................................................................................1-24
Cautions When Loading Paper .............................................................................1-25
1
Contents xvii
Loading Paper into the Paper Cassettes ..............................................................1-26
Loading Paper into the Bypass Tray ....................................................................1-28
Setting the Paper Size...........................................................................................1-29
Loading Documents .................................................................................................1-31
Acceptable Documents ..........................................................................................1-31
Items to Avoid ........................................................................................................1-31
Scanning Area .......................................................................................................1-32
Loading Documents in the Automatic Document Feeder (ADF) ........................1-32
Loading Documents on the Document Glass .......................................................1-33
Chapter 2 Operating the Machine
Making Copies .............................................................................................................2-2
Basic Copying ..........................................................................................................2-2
Duplex Copying ....................................................................................................... 2-3
Introduction to Advanced Functions ......................................................................2-5
Scanning .......................................................................................................................2-7
Scanning to an E-Mail Address ..............................................................................2-7
Scanning to a Shared PC Folder ............................................................................2-9
Scanning to an FTP Server ...................................................................................2-12
Scanning to USB Memory ....................................................................................2-15
Introduction to Advanced Functions ....................................................................2-17
Transmitting Faxes ..................................................................................................2-19
Transmitting Faxes ...............................................................................................2-19
Canceling Faxes .....................................................................................................2-21
Transmitting PC Faxes .........................................................................................2-22
Introduction to Advanced Functions ....................................................................2-26
Printing .......................................................................................................................2-29
Basic Printing ........................................................................................................2-29
Introduction to Advanced Functions ....................................................................2-30
Chapter 3 Registration
Registering Destinations ..........................................................................................3-2
Registering Folder Shortcuts ..................................................................................3-6
List of Settings ............................................................................................................3-9
[Register] Screen ..................................................................................................... 3-9
[Default Settings] Screen ......................................................................................3-11
[Management] Screen ........................................................................................... 3-12
[Paper Settings] Screen.........................................................................................3-14
[List] Screen ..........................................................................................................3-15
[Personal Settings] Screen ....................................................................................3-16
Chapter 4 Maintenance
Replacing the Toner Cartridge ...............................................................................4-2
Replacing the Drum Cartridge ...............................................................................4-4
Replacing the Stamp .................................................................................................4-6
xviii Contents
Cleaning the Printer ..................................................................................................4-8
Cleaning the Drum Charge Wire and the Print Head .......................................... 4-8
Chapter 5 Troubleshooting
Document Jams...........................................................................................................5-2
Jam in the Document Feeder ..................................................................................5-3
Document Jammed in the Feed Area .....................................................................5-5
Document Jammed in the Exit Area ......................................................................5-5
Paper Jams ...................................................................................................................5-6
Removing Jammed Paper .......................................................................................5-6
Alarms ...........................................................................................................................5-9
Errors that will clear by pressing <Stop> ..............................................................5-9
Errors that will not clear by pressing <Stop> .......................................................5-9
If you cannot solve the problem ............................................................................5-10
Chapter 6 Specifications
Specifications ..............................................................................................................6-2
General ....................................................................................................................6-2
Options .....................................................................................................................6-8
External Dimensions ..............................................................................................6-8
Index ......................................................................................................................6-10
1
Overview of Manuals xix
Overview of Manuals
The instruction manuals for this product that describe the detailed operational and
setting procedures are included on the CD. Refer to them as required.
Manual Description
User's Guide (this manual) Part names and functions
Connecting the machine and major settings
Paper / document loading method
Making copies
Scanning
Transmitting faxes
Printing
Registering destinations and folder shortcuts
Replacing the toner cartridge and drum cartridge
Clearing document jams and paper jams
Alarms
Main specifications
Administrator's Guide Using common functions
• Entering characters
• Changing advanced functions
• Logging in / logging out, etc.
Management settings
• Function protect settings
• Setting user authentication, etc.
Maintenance
• Cleaning the machine, etc.
Troubleshooting
• Communication errors
• Items to check when trouble occurs
Copier Guide Advanced copy functions
• Card copy
• Combine copy, etc.
Specifying default settings
Scanner and Fax Guide Advanced scanner functions
• Changing the le format
• Changing the le name, etc.
Advanced fax functions
• Broadcast transmission
• Attaching a cover page
• PC Fax, etc.
Specifying default settings
Printer Guide Advanced printer functions
• Security print
• Print on Demand, etc.
Printing from application software
Installing drivers and utilities
OfficeBridge Guide Transmitting faxes and e-mail from the OfficeBridge
Registering users
Specifying e-mail and internet connection settings
Creating cover pages, etc.
Barcode/OCR Font Settings This manual provides descriptions for types of barcodes,
character code and samples of font usage, etc. for models
equipped with the Barcode/OCR font option.
xx Overview of Manuals
Chapter 1
Introduction
Part Names and Functions .......................................................................................1-2
Overview of the OfficeBridge ..................................................................................1-5
Control Panel ...............................................................................................................1-6
Operation Screens ......................................................................................................1-8
Ready Screen ...........................................................................................................1-8
My MFP Screen .....................................................................................................1-11
Connection and Main Settings ..............................................................................1-12
Connecting the LAN Cable ...................................................................................1-12
Connecting the Modular Cable .............................................................................1-12
Connecting an External Phone (Answering Machine) ........................................1-13
Adjusting the Screen Contrast .............................................................................1-14
Setting the Language ............................................................................................1-14
Setting the Date and Time....................................................................................1-16
Specifying the Network Settings .......................................................................... 1-17
Power Switch and Energy Save Mode .................................................................1-20
Turning the Power ON and OFF ..........................................................................1-20
<Energy Save> and Energy Save Mode ...............................................................1-22
Loading Paper ...........................................................................................................1-23
Acceptable Paper ...................................................................................................1-23
Items to Avoid ........................................................................................................1-24
Printable Area .......................................................................................................1-24
Cautions When Loading Paper .............................................................................1-25
Loading Paper into the Paper Cassettes ..............................................................1-26
Loading Paper into the Bypass Tray ....................................................................1-28
Setting the Paper Size...........................................................................................1-29
Loading Documents .................................................................................................1-31
Acceptable Documents ..........................................................................................1-31
Items to Avoid ........................................................................................................1-31
Scanning Area .......................................................................................................1-32
Loading Documents in the Automatic Document Feeder (ADF) ........................1-32
Loading Documents on the Document Glass .......................................................1-33
1-2 Part Names and Functions
Part Names and Functions
1
2
3
6
7
8
9
10
11
13
12
4
5
No. Name Description
1 ADF cover Open this when a document jams and when cleaning the
scanning area.
2 Document guide This supports the document so that it is fed straight.
3 Document tray Load the document face-up in this tray.
4 Document output tray Documents will exit into this tray after they have been scanned.
5 Bypass tray Used when printing on envelopes, transparencies, and custom
6 Side cover 1 Open this when paper jams and when replacing the drum
7 Side cover 2 If the optional 500-sheet 2nd cassette has been installed open
8 Paper level indication
9 Front cover Open this when replacing the toner cartridge or drum cartridge.
10 Paper cassette 1 This holds approximately 500 sheets of paper.
11 Paper cassette 2 This holds approximately 500 sheets of paper. This cassette is
12 USB connector Connect a USB memory device to this port in order to scan to, or
13 Control panel This panel includes the touch panel and the keys required for
window
paper sizes.
cartridge.
this cover if the paper jams.
The areas indicated in red increase as the paper level in the
paper cassette decreases.
optional.
print from, USB memory.
operation.
1
Introduction
Part Names and Functions 1-3
21
22
23
14
15
16
17
18
19
20
24
No. Name Description
14 Platen cover This holds down the document.
15 Document glass Align the document using the arrow at the top left side of the
glass as a guide.
16 ADF glass This is where documents loaded in the ADF (Automatic
Document Feeder) are scanned.
17 Paper exit tray Copy and print jobs will exit face down in this area.
18 Main power switch This switch is used to turn the machine ON and OFF. Normally,
leave the power ON. Turn it OFF if you do not use the machine
for a long period of time or move it. (See page 1-20.)
19 Power jack Connect the power cord here.
20 Network connector Connect the LAN cable here. (See page 1-12.)
21 USB port Connect the USB cable here.
22 Phone jack Connect the optional telephone handset here.
23 External phone jack Connect an external phone (such as an answering machine)
here. (See page 1-13.)
24 Telephone line jack Connect the modular cable here. (See page 1-12.)
1-4 Part Names and Functions
27
28
26
25
No. Name Description
25 Toner cartridge Load the toner cartridge here.
26 Charge wire cleaning rod When the print quality drops, move this rod back and forth to
clean the charging needle.
27 Drum cartridge Load the drum cartridge here.
28 Toner cartridge lock lever When replacing the toner cartridge, move this lever to the left
and pull out the toner cartridge.
1
Introduction
Overview of the OfficeBridge 1-5
Overview of the OfficeBridge
Note
When the machine is connected to the network, you can operate it using the Web browser
on a computer.
OfficeBridge is a management system that enables you to manage documents from a Web
browser.
If you save the documents scanned on the machine in a user box on the OfficeBridge, you
can transmit the data for the scanned documents via e-mail and fax.
You can also save received faxes in the shared reception box and user box without
printing them. You can conserve paper by viewing documents on a PC rather than
printing them.
For details on using OfficeBridge, refer to the OfficeBridge Guide included on the CD.
1-6 Control Panel
Control Panel
15
2
1
3
4 5 6 7
14
8
9
10
11
12
13
Mode keys1
Switches the machine to the Copier, Scanner, Fax and Printer mode.
Display Contrast dial2
Adjusts the contrast of the display. (See page 1-14.)
Display3
Displays machine status, interactive displays, and all machine functions.
<Job Confirm.4
Fax Cancel>
Press this key to cancel or review stored jobs, or to review the results of
communication.
<Personal Mode>5
Press this key to switch between the personal screen and shared screen.
<Login>6
Press this to perform user authentication.
<Setting>7
Press this to specify the various settings.
Information lamp8
This flashes green to inform you of the operation when performing scanning or
transmission. It also illuminates green when there is a received document in memory,
and flashes red when an error has occurred.
<Power>9
This switch is used to turn the machine ON and OFF. (See page 1-20.)
Numeric keys10
Use these keys to enter numerical values, such as fax/phone numbers.
<Stop>11
Stops the machine's operation. To stop a fax transmission, press <Job Confirm.Fax
Cancel>.
1
Introduction
Control Panel 1-7
<Energy Save>12
Puts the machine into the energy save mode and reduces power consumption. (See
page 1-22.)
<Start>13
Executes the operation.
<Reset>14
Returns the menu to the ready screen and resets all settings back to their defaults.
<My MFP>15
Press this key to use shortcut functions and check the usage status of the machine.
For details, refer to “My MFP Screen”. (See page 1-11.)
1-8 Operation Screens
Operation Screens
You can operate the machine by directly touching the keys and tabs on the touch screen.
Ready Screen
You can use the various functions of the machine by operating the keys displayed on the
screen. The ready screen is displayed when you press a mode key or press <Reset> during
an operation.
Switching Screens
Press the mode keys to switch between the copy, scan, fax, and print screens.
1
Introduction
Operation Screens 1-9
Copy Ready Screen Names and Functions
Date
Displays the current date
and time. You can change the
current date and time in the
Initial setup (User Install).
(See page 1-16.)
Soft keys
You can display up to five
frequently used functions
here.
Advanced key
Press this to display a list of
the advanced copy functions.
Scan Ready Screen Names and Functions
Status display
“Copy Ready” is displayed for
the ready screen.
Set
Displays the number of copy
sets.
Memory
Displays the amount of
memory remaining.
Paper selection key
Selects the cassette or tray
containing the paper you want
to use for copying.
Date
Displays the current date
and time. You can change the
current date and time in the
Initial setup (User Install).
(See page 1-16.)
Soft keys
You can display up to five
frequently used functions
here.
Advanced key
Press this to display a list of
the advanced scan functions.
Status display
“Scan Ready” is displayed for
the ready screen.
Operation screen switching tabs
Press these to switch the operation screen.
Shared/Personal display
Displays whether the shared screen or
personal screen is displayed.
Memory
Displays the amount of
memory remaining.
Add/Edit key
Press this to add or edit
destinations.
Address Book
Displays the registered
destinations.
1-10 Operation Screens
Fax Ready Screen Names and Functions
Date
Displays the current date
and time. You can change the
current date and time in the
Initial setup (User Install).
(See page 1-16.)
Soft keys
You can display up to five
frequently used functions
here.
Advanced key
Press this to display a list of
the advanced fax functions.
Status display
“Fax Ready” is displayed for
the ready screen.
Shared/Personal display
Displays whether the shared screen or
personal screen is displayed.
Address Book switching tabs
Use these tabs to switch the Address Book
display between all, fax, and e-mail destinations.
Memory
Displays the amount of
memory remaining.
Search
Press this to search for
destinations.
Index
Press this to sort or filter the
destinations.
Add/Edit
Press this to add or edit
destinations.
Address Book
Displays the registered
destinations.
OB Doc.
Press this to display the documents saved in
OfficeBridge.
Print Ready Screen Names and Functions
Date
Displays the current date
and time. You can change the
current date and time in the
Initial setup (User Install).
(See page 1-16.)
Advanced keys
The advanced print functions
are displayed here.
Status display
“On Line Mode” is displayed
for the ready screen.
Memory
Displays the amount of
memory remaining.
Paper selection key
Select the cassette containing
the paper you want to use for
printing.
1
Introduction
Operation Screens 1-11
My MFP Screen
Note
Press <My MFP> to switch to the My MFP screen. “Shortcuts” enable you to directly
access functions on the My MFP screen. You can also use “My Jobs” functions to recall a
series of operations, and display the usage status of the machine.
You can also use personal settings to switch the shortcuts for each user.
2
1
3 4
No. Name Description
1 My MFP shortcuts These enable you to directly access functions that are
registered.
2 Shared/Personal “Personal” is displayed when the personal settings are
displayed, and “Shared” is displayed when the shared
settings are displayed.
3 [Add/Edit] Enables you to add or edit My MFP screen shortcuts.
4 [Machine Info] This displays internal machine information, such as the
number of pages the machine has printed.
5 [My Jobs] This enables you to execute or register My Jobs functions.
For details on registering shortcuts, My Jobs, or personal settings, refer to the
Administrator's Guide.
5
1-12 Connection and Main Settings
Connection and Main Settings
Connecting the LAN Cable
Attach a ferrite core to the LAN cable.
1
Make a loop near the connector of the cable.
Connect the LAN cable to the network connector, as indicated in the diagram.
2
Connecting the Modular Cable
Attach two ferrite cores to the modular cable.
1
Make three loops for each ferrite core near the connector of the cable.
1
Introduction
Connection and Main Settings 1-13
Connect the modular cable to the telephone line jack, as indicated in the
Note
2
diagram.
Connecting an External Phone (Answering Machine)
Connect an external phone (answering machine) to the external phone jack, as necessary.
The external phone (answering machine) may function partially, or not at all,
depending on the type of external phone (answering machine).
Connect an external phone (answering machine) to the external phone jack.
1
1-14 Connection and Main Settings
Adjusting the Screen Contrast
You can adjust the Display Contrast dial on the control panel to change the contrast of
the display. Turn the dial up to increase the contrast, or down to decrease the contrast.
Display Contrast dial
Setting the Language
Select the language for the display. The selected language will be applied to the list
printouts as well.
Press <Setting>.
1
Press [Management].
2
1
Introduction
Connection and Main Settings 1-15
If an administrator password is set, enter the password and press [Enter]3 .
If an administrator password is not set, proceed to step 4.
Press [User Install].
4
Press [Language].
5
Languages available to use are displayed.
Select the language, and press [Enter].
6
1-16 Connection and Main Settings
If “7 The language was changed. Try to turn on power.” is displayed on the screen,
turn off the machine power, and then turn it back on.
If a message is not displayed, this step is not required.
Setting the Date and Time
Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour
(12-hour clock, 2 digits), and minutes (2 digits).
Press <Setting>.
1
Press [Management].
2
If an administrator password is set, enter the password and press [Enter]3 .
If an administrator password is not set, proceed to step 4.
Press [User Install].
4
Press [Time Setting].
5
Enter the current date and time, and press [Enter].
6
You can use [], [], [], [], and the numeric keys.
1
Introduction
Connection and Main Settings 1-17
Specifying the Network Settings
Note
Note
You can automatically or manually set the IP address of the machine.
If you set the IP address as described below, you can operate the machine from the
Web browser on a computer. Connect to the machine from a Web browser to specify
the required network settings and e-mail settings, etc. For details, refer to Chapter 3,
“Setting the Connection Environment” in the OfficeBridge Guide.
Automatically Setting the IP Address
If DHCP (Dynamic Host Configuration Protocol) server is enabled, an IP address is
automatically assigned to the machine.
A gateway address and DNS server address will also be assigned if they are set on the
DHCP server.
The IP address and subnet mask assigned by the DHCP server cannot be changed.
Press <Setting>.
1
Press [Management].
2
If an administrator password is set, enter the password and press [Enter].
3
If an administrator password is not set, proceed to step 4.
Press [Network Settings].
4
Press [TCP/IP Settings].
5
1-18 Connection and Main Settings
Press [Obtain IP address].
6
Select [ON] and press [Enter].
7
Manually Setting the IP Address
Disable DHCP, and manually set the IP address.
Press <Setting>.
1
Press [Management].
2
If an administrator password is set, enter the password and press [Enter].
3
If an administrator password is not set, proceed to step 4.
Press [Network Settings].
4
Press [TCP/IP Settings].
5
Press [Obtain IP address].
6
Select [OFF] and press [Enter].
7
1
Introduction
Connection and Main Settings 1-19
Press [IP Address].
8
Enter the IP address, and press [Enter].
9
Press [Subnet Mask].
10
Enter the Subnet Mask, and press [Enter].
11
1-20 Power Switch and Energy Save Mode
Power Switch and Energy Save Mode
Note
The machine has three power-related switches; the main power switch, the power switch
and <Energy Save>.
Turning the Power ON and OFF
The machine has both a “main power switch” and “power switch”.
Turning the Power ON
Turn the main power ON when using the machine for the first time. Normally, this switch
is left ON.
Switch the main power switch to ON (|).
1
Press the power switch to turn the machine ON.
2
If an error message is displayed, refer to Chapter 4, “Error Messages” in the
Administrator’s Guide to resolve the error.
1
Introduction
Power Switch and Energy Save Mode 1-21
Turning the Power OFF
Caution
Note
Turn the main power OFF when not using the machine for an extended period of time or
when moving the machine.
Make sure to turn the main power switch OFF after turning the power switch OFF.
Faxes cannot be received when the power switch is turned OFF.
Press the power switch to turn the machine OFF.
1
The message “Shutting down” is displayed on the touch panel.
Switch the main power switch to OFF (2 ) when the “Shutting down” message
disappears.
1-22 Power Switch and Energy Save Mode
<Energy Save> and Energy Save Mode
Note
When the machine has been idle for a long period of time, the energy save mode will
activate to reduce power consumption. The energy save mode consists of the “low power
mode” and the “sleep mode”, which further reduces power consumption. Use <Energy
Save> to activate or cancel the energy save mode.
Low Power Mode
When <Energy Save> is pressed, the touch panel display and the various lamps are •
turned off and the printer enters a dormant state (the low power mode) to reduce power
consumption.
If the machine is not used for one minute, it will automatically enter the low power •
mode. This value can be changed in <Setting> [Default Settings] [Energy Save
Mode] [Low Power Mode].
<Energy Save> illuminates green while the machine is in the low power mode.•
If a key is pressed while in the low power mode, the machine will return to the normal •
ready state.
Sleep Mode Setting
Press and hold <Energy Save> for three seconds to make the machine enter the sleep •
mode.
If the machine is not used for one minute in the low power mode, it will automatically •
enter the sleep mode. This value can be changed in <Setting> [Default Settings]
[Energy Save Mode] [Sleep Mode].
When in the sleep mode, all power is turned OFF, but documents scanned into memory •
can be transmitted and received documents can be printed.
<Energy Save> illuminates red while the machine is in the sleep mode.•
If <Energy Save> is pressed while in the sleep mode, the machine will return to the •
normal ready state.
The energy save mode does not activate if the machine runs out of paper, a printing •
error such as a paper jam has occurred, or when paper in the bypass tray runs out
while performing bypass copying.
The time to cancel, or start, the energy save mode can be set. For details, refer to •
Chapter 1, “Specifying Default Settings” in the Administrator's Guide.
When you are using the machine while logged in, the machine will not enter the •
sleep mode. Also, the <Login> button does not go out when the machine is in the low
power mode. The <Personal Mode> button does not go out when using the machine
with personal settings.
1
Introduction
Loading Paper 1-23
Loading Paper
Note
Acceptable Paper
Paper cassette
Paper type Paper size Quantity
Plain paper
(weight: 20-24 lbs.)
Bypass tray
Paper type Paper size Quantity
Plain paper
(weight: 20-24 lbs.)
Pasteboard
(weight: 20-28 lbs.)
Envelopes DL: 4.3 × 8.7 in. (110 × 220 mm)
Postcard 3.9 × 5.8 in. (100 × 148 mm) 20 sheets
Transparency Letter 20 sheets
Letter, Legal, Half-letter
Letter, Legal, Half-letter
A5
Custom sizes
• Width: 3.8 to 8.5 in. (97 to 216 mm)
• Length: 5.5 to 14.0 in. (140 to 356 mm)
Letter, Legal, Half-letter
A5
Com#10: 4.1 × 9.5 in. (105 × 241 mm)
Monarch: 3.9 × 7.5 in. (98.4 × 190.5 mm)
, A6, F4
, A6, F4
, Executive, A4, A5,
, Executive, A4, A5,
500 sheets
(weight: 20 lbs.)
50 sheets
(weight: 20 lbs.)
1 sheet
20 sheets
1 envelope
Custom-sized paper can be used for PC printing only.•
Do not use envelopes with double flaps or pressure seals since these do not feed •
properly.
When printing on transparency (OHP film), the quality may differ according to the •
type of OHP film and the usage environment. (Confirmed OHP film: PP2500 from
3M.) Be sure that the film does not have a paper backing and/or leading strip. If it
does, remove the paper backing and/or strip before loading. Only the film should go
in, film with paper backing or a leading strip should not be fed.
Duplex printing
Paper type Paper size
Plain paper
(weight: 20-24 lbs.)
Letter, Legal
1-24 Loading Paper
Items to Avoid
0.12 in. (3 mm)
Printable area
0.12 in. (3 mm)
0.12 in. (3 mm) 0.12 in. (3 mm)
To prevent jams and damage to your machine, do not use the following:
Creased paper•
Wrinkled paper•
Folded paper•
Curled paper•
Torn paper•
Carbon paper•
Moist paper•
Paper previously printed on by a printer•
Paper with holes•
Envelopes with pressure seals•
Extremely shiny or highly textured paper•
Paper which has been printed on using a thermal transfer printer •
Back side of printed paper•
Printable Area
The printable area is shown below.
1
Introduction
Loading Paper 1-25
Cautions When Loading Paper
If the paper is curled, stretch the paper into shape before loading it.•
When• you insert paper in the cassette, stack it so the leading edge and sides of the
paper are even.
Do not stack paper above the “paper limit mark” inside the cassette.•
To prevent paper jams, do not refill the paper cassette without removing any remaining •
paper. In other words, do not just add sheets to an already-loaded stack.
1-26 Loading Paper
Loading Paper into the Paper Cassettes
Pull the handle to open the paper cassette.
1
Press down the paper lifting plate until it locks 2 into position.
Adjust the rear paper guide to the desired paper length.
3
Load the paper into the cassette.
4
1
Introduction
Loading Paper 1-27
Pinch the side paper guide and adjust to the width of the stack.
Note
5
Close the paper cassette.
6
Set the paper size.
7
See “Setting the Paper Size” how to set it. (See page 1-29.)
Attach the paper size sticker supplied with your machine to the front of the
8
cassette.
When setting paper longer than Letter paper size, remove the guide stopper from the
back of the end guide, and then replace and secure it on the groove in front of the end
guide (the guide stopper will be under the paper).
The guide stopper
1-28 Loading Paper
Loading Paper into the Bypass Tray
Note
When you need to use a paper size that is not currently loaded in the paper cassette, or
when you want to print on an envelope, transparency film or custom sized paper, use the
bypass tray.
Only use print media specified under “ Acceptable Paper” to avoid paper jams and
print quality problems. (See page 1-23.)
Open the bypass tray on the right side of your machine. Unfold the paper
1
support extension.
To set the paper, 1) raise the flapper release lever 2) load paper until it comes to
2
a stop. Be sure to set the document with the printing side face-down.
1
Introduction
Loading Paper 1-29
1) Adjust the paper guides to fit the paper, 2) then lower the flapper release
3
lever.
Set the paper size.
4
See “Setting the Paper Size” how to set it. (See page 1-29.)
Setting the Paper Size
After loading paper into the paper cassette/bypass tray, you need to set the correct paper
size on the control panel by using the following procedure.
Press <Setting>.
1
Press [Paper Settings].
2
1-30 Loading Paper
Select the paper cassette you want to set.
3
[Cassette 2] appears only when the optional • 500-sheet 2nd cassette has been installed on the
machine.
Select [Bypass] to load paper in the bypass tray.•
Select the paper size, and press [Enter].
4
1
Introduction
Loading Documents 1-31
Loading Documents
Be sure to read the following guidelines before you begin faxing, copying or scanning.
Acceptable Documents
Automatic document feeder (ADF)
Single-sheet Multiple-sheet
Size
(Width ×
Length)
Quantity
Weight 35.0 to 128.0 g/m
Thickness 0.002 to 0.006 in. (0.05 to 0.15 mm) 0.002 to 0.005 in. (0.07 to 0.12 mm)
Document type Plain paper Plain paper
Real time transmission with super-fine resolution, 8.5 *1 × 14.0 in. (216 × 356 mm).
Max. : 8.5 × 35.4 in. (216 × 900 mm)*
Min. : 4.7 × 3.9 in. (120 × 100 mm)
1 sheet
2
Document glass
1
Max. : 8.5 × 14.0 in. (Legal) (216 × 356
mm)
Min. : 8.5 × 5.5 in. (Half-Letter) (216 ×
139.5 mm)
Max. 80 sheets of Letter, Legal,
Half-letter
(75 g/m2 or 20lb. paper)
F4
52.0 to 105.0 g/m
, A4, A5 ,
2
Size
(Width ×
Length)
Quantity 1 sheet
Thickness When using the platen cover: Max 1.1 in. (28 mm)
Max. : 8.5 × 14.0 in. (Legal) (216 × 356 mm)
Min. : Unlimited
Items to Avoid
The following documents cannot be loaded into the automatic document feeder
(ADF). Use the document glass for these types of documents.
Torn documents or those with holes•
Extremely wrinkled or curled documents•
Documents which are moistened, or stuck with static electricity•
Documents with carbon on the back or no-carbon documents•
Cloth, metal sheets•
Documents with staples, paper clips, or adhesive tape attached•
Documents pasted or glued together•
Glossy documents or documents with a special coating•
If you load the following types of documents on the document glass, the glass
surface could be damaged or cracked.
Do not strongly press down a document when copying a thick document.•
When a solid object is being scanned, load it carefully on the document glass.•
Sharp protrusions could scratch the glass surface.•
1-32 Loading Documents
Scanning Area
Letter
A4
Fax : Letter 8.4 in. (214 mm)/A4 8.2 in. (208 mm)
Copy, Scan : Letter 8.5 in. (216 mm)/A4 8.3 in.(216 mm)
Fax : 0.1 in. (3.0 mm)
Copy, Scan : 0.1 in. (2.0 mm)
Fax : 0.1 in. (3.0 mm)
Copy, Scan : 0 in. (0 mm)
Scanned area
The scanned area is shown below.
Loading Documents in the Automatic Document Feeder (ADF)
Place the document face up, and carefully insert the document until the edge
1
stops in the ADF.
2
Adjust the document guides to the document width.
1
Introduction
Loading Documents 1-33
Note
Be sure any correction fluid, ink, or stamps on the document are completely dry •
Caution
before loading.
Remove all metals (staples, paper clips, etc.) before loading documents. Failure to do •
so may cause a malfunction.
Do not load the document with the document guide extended. The document may be •
reduced and printed. Doing so may result in skewed feeding.
Do not add or remove documents while they are being scanned. •
A document jam may occur.
Do not leave too many scanned documents on the document outlet. A document jam •
around the outlet may occur.
When scanning is complete, remove documents from the document exit tray to avoid •
document jams.
Loading Documents on the Document Glass
Make sure that documents are not set in the automatic document feeder (ADF).
1
Lift up the platen cover.
2
Place the document face down. Align the top edge of the document with the back
3
edge of the document glass (use the arrow in the top left corner as a guide).
Gently close the platen cover.
4
When copying a bound document, such as a book, the copied image may contain some
black areas. To reduce this effect, hold down the document to prevent the binding area
from rising. However, do not press too strongly. This may break the document glass
and cause injury.
1-34 Loading Documents
Note
Be sure any correction fluid, ink, or stamps on the document are completely dry •
before loading.
Be sure that the ADF is empty. If a document has been left in the ADF, the scanner •
glass cannot be used.
When you load a thick document, do not force the platen cover closed. Doing so may •
cause a malfunction.
When the cover is open or slightly open while copying, try not look at the light.•
When scanning is complete, remove documents from the document glass.•
Chapter 2
Operating the Machine
Making Copies .............................................................................................................2-2
Basic Copying ..........................................................................................................2-2
Duplex Copying ....................................................................................................... 2-3
Introduction to Advanced Functions ......................................................................2-5
Scanning .......................................................................................................................2-7
Scanning to an E-Mail Address ..............................................................................2-7
Scanning to a Shared PC Folder ............................................................................2-9
Scanning to an FTP Server ...................................................................................2-12
Scanning to USB Memory ....................................................................................2-15
Introduction to Advanced Functions ....................................................................2-17
Transmitting Faxes ..................................................................................................2-19
Transmitting Faxes ...............................................................................................2-19
Canceling Faxes .....................................................................................................2-21
Transmitting PC Faxes .........................................................................................2-22
Introduction to Advanced Functions ....................................................................2-26
Printing .......................................................................................................................2-29
Basic Printing ........................................................................................................2-29
Introduction to Advanced Functions ....................................................................2-30
2-2 Making Copies
Making Copies
This section describes the basic procedure for making copies. For the detailed procedure,
see the Copier Guide.
Basic Copying
Load the document, and press <Copy>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Set the document type and contrast as necessary.
2
“Doc. Type”
setting key
“Contrast”
setting key
To set the document type, press [Doc. Type], and select the desired document type. Press •
[Enter].
To set the contrast, press [Contrast], and select the desired contrast. Press [Enter].•
Use the numeric keys to enter the number of copies.
3
You can set 1 to 99 copies.•
When the number of copies is not set, one copy will be made.•
Press <Start>.
4
1
2
Operating the Machine
Making Copies 2-3
Duplex Copying
Note
You can use this function to perform:
• One-sided copying of a duplex document (2 1sided)
• Duplex copying of a duplex document (2 2sided)
• Duplex copying of a one-sided document (1 2sided)
Enlargement copy is only available when you perform the duplex copy of one-sided •
documents (1 2 sided) using the document glass.
You cannot use the document glass when performing one-sided copying of a duplex •
document (2 1 sided) and duplex copying of a duplex document (2 2 sided). Only
the ADF can be used in these cases.
Letter and Legal• paper are available for duplex printing.
Load the document, and press <Copy>.
1
When using 2 1 sided or 2 2 sided copying, load the document in the ADF.
Press 2 [DuplexCopy].
If [DuplexCopy] is not displayed, press [Advanced] and then select [DuplexCopy].
2-4 Making Copies
Select the copying method.
3
Select [Long Edge] or [Short Edge], and press [Enter]4 .
Refer to the description on the next page to select the binding position. When copying a twosided document, select the binding position of the document. When copying a one-sided
document, select the binding position of the copy.
Press 5 <Start>.
On MFX-2550, the following message will appear when the front side is scanned.
When you copy on MFX-2570 using the ADF, this will complete the operation.•
When you copying on MFX-2550 • with [1 2 sided] using the ADF, this will complete the
operation.
Insert the backside6 of the duplex document, and press <Start>.
1
2
Operating the Machine
Making Copies 2-5
Note
Refer to the following table when selecting the binding position.
Binding position Image
Long Edge
Short Edge
Introduction to Advanced Functions
This product includes the following copy functions. For detailed procedures, refer to the
Copier Guide.
Sorting
The copied documents can be sorted in page order.
Reduction / Enlargement
Adjust the magnification setting to reduce or enlarge the image.
Next Document
Once scanning is complete for the current job, you can begin scanning the next copy job.
Copy Reservation
Another document can be scanned into memory while the current job is printing.
Duplex Copying
You can copy onto both sides of the paper.
2-6 Making Copies
Combine
You can copy a two page or four page document onto a single page.
Scan Size
You can erase the black shadows that appear when copying with the platen cover open.
Card Copy
You can copy the front and back of ID cards, checks, and custom size documents so that
both sides are printed together on a single page.
Using ScanTag
The ScanTag feature allows you to enter and send a metadata tag automatically to a
network computer.
1
2
Operating the Machine
Scanning 2-7
Scanning
Internet Internet
This section describes the basic procedure for performing scanning. For details on other
operations, see the Scanner and Fax Guide.
Scanning to an E-Mail Address
You can scan a document directly to an e-mail address.
Entering an E-mail Address for Transmission
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press [Advanced].
2
2-8 Scanning
Press [Mail Address].
3
Enter the e-mail address, and press [Enter].
4
Up to 50 characters can be entered for an e-mail address.
Press <Start>.
5
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
1
2
Operating the Machine
Scanning 2-9
Note
Shared 2
Shared 1
Network
Note
Using the Address Book for Transmission
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [e-mail] tab.
2
Specify the destination.
3
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
For details on registering destinations, refer to “Registering Destinations”. (See page
3-2.)
Scanning to a Shared PC Folder
You can scan a document to a shared folder on a networked PC.
In order to scan to a PC folder, the folder must be set to “Shared” status prior to
scanning.
2-10 Scanning
Manually Specifying a Folder
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [PC/USB] tab, and then [Folder].
2
Press [Browse].
3
The list of computers or networks is displayed.
1
2
Operating the Machine
Scanning 2-11
Note
Specify the shared folder to save the data to, and press [Enter].
4
Press [Root] to return to the list of computers or networks.•
Press [Back] to return to the previous screen.•
Press <Start>.
5
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
Using a Folder Shortcut for Transmission
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [PC/USB] tab, and then [Folder].
2
Specify the folder shortcut.
3
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
For details on registering folder shortcuts, refer to “Registering Folder Shortcuts”. (See
page 3-6.)
2-12 Scanning
Scanning to an FTP Server
FTP Server
Network
You can scan a document to a specific folder on an FTP (File Transfer Protocol) server.
Manually Specifying an FTP Server
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [PC/USB] tab, and then [FTP].
2
1
2
Operating the Machine
Scanning 2-13
Press [Host].
3
Press [Link].
4
Enter the link to the FTP server, and press [Enter].
5
Start the link with two slashes (“//”).
Press [UserName].
6
2-14 Scanning
Enter the user name, and press [Enter].
7
Press [Password].
8
Enter the password, and press [Enter].
9
Press [Enter].
10
Press <Start>.
11
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
Using an FTP Shortcut for Transmission
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [PC/USB] tab, and then [FTP].
2
1
2
Operating the Machine
Scanning 2-15
Specify the FTP shortcut.
USB memory
Note
3
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
Scanning to USB Memory
You can scan a document to a USB memory device that is directly connected to the
machine.
Only USB memory formatted with FAT12, FAT16, or FAT32 can be used.•
Support cannot be guaranteed with USB memory with embedded security functions, •
memory card readers connected via USB, USB memory connected via an extension
cable and USB hub, and/or USB memory that does not meet USB standards.
If the USB memory becomes full during the scanning process the entire scan job •
will be deleted. Therefore, make sure that the USB memory has enough free space
in advance.
If you want to connect the USB memory via an extension cable, use a cable that is •
shorter than three meters.
2-16 Scanning
Load the document, and press <Scan>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Press the [PC/USB] tab, and then [USB].
2
Connect the USB memory to the machine.
3
Press <Start>.
4
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. To finish scanning, press [Complete].
When the message “Scan Ready” is displayed on the screen, remove the USB memory.•
1
2
Operating the Machine
Scanning 2-17
Introduction to Advanced Functions
This product includes the following scan functions.
Resolution
You can set the resolution for scanning. If you set a high resolution, the document will be
scanned clearly, but the size of the created data will be large.
Scan Format
You can set whether to scan the document in color or monochrome.
Scan Size
You can transmit or save an image scanned using a scan size set in advance. This is
useful when you want to scan a part of the document or want to specify the document
size.
Zoom
You can transmit or save an image scanned with an enlargement ratio or reduction ratio.
Broadcast
This function enables you to transmit the same document to many destinations in one
operation, thereby eliminating the need to scan and transmit the document to each
individual destination.
Next Document
You can transmit or save separate documents scanned in a row as a single set of data.
Since you can scan using both the document glass and the ADF, this is useful for
transmitting / saving a combination of documents such as an invoice and a map together.
Duplex Scan
You can transmit or scan both sides of a document.
Color Adjust
When performing color scanning, you can adjust the image to suit your requirements.
E-mail Subject
When transmitting a scanned image via e-mail, you can edit the body and subject of
the e-mail you're sending. You can also enter the body of the e-mail using a template
registered in advance.
File Name
You can edit the file name for the scanned image data. You can also enter the file name
using a file name registered in advance.
Batch Scan
When the “Batch Scan” function is on, it means that all scanned pages will be saved as
one file. If you turn this function off, each scanned page will be saved as an individual file.
Attachment
You can attach a file on the network (Word, Excel, etc) when transmitting or transmitting
or scanning a document.
File Format
You can select the file format (TIFF, PDF, etc) for sending.
2-18 Scanning
Scan Path Notification
You can receive an e-mail regarding the location that the scanned document was saved to.
Document Category
You can add a category name (document category) to the scanned document. Setting a
document category enables you to filter the documents displayed in the list of documents
saved in a box, and enables you to search for documents via their category.
Hold Time
You can set the storage period (hold time) for documents saved in a box.
Comments
You can enter comments for documents saved in a box.
Using ScanTag
The ScanTag feature allows you to enter and send a metadata tag automatically to a
network computer.
Stamp (Option for MFX-2570)
You can stamp a document that has been scanned using the ADF and check it has been
scanned.
TWAIN
You can use application software that supports TWAIN devices to use this product as a
scanner. The scanned documents are stored in a TWAIN box, and then imported by the
application software.
1
2
Operating the Machine
Transmitting Faxes 2-19
Transmitting Faxes
This section describes the basic procedure for transmitting faxes. For details on other
operations, see the Scanner and Fax Guide.
Transmitting Faxes
This section describes the basic procedure for transmitting faxes.
Entering a Fax Number for Transmission
Load the document, and press <Fax>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Set the resolution and contrast as necessary.
2
“Resolution”
setting key
“Contrast”
setting key
Use the numeric keys to enter the destination number.
3
2-20 Transmitting Faxes
Press <Start>.
Note
4
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. Press [Tx Start] to start transmission.
Using the Address Book for Transmission
Load the document, and press <Fax>.
1
For details on loading documents, refer to “Loading Documents”. (See page 1-31.)
Set the resolution and contrast as necessary.
2
Specify the destination.
3
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and press [Next •
Doc]. Press [Tx Start] to start transmission.
For details on canceling transmission, refer to “• Canceling Faxes ”. (See page 2-21.)
For details on registering destinations, refer to “• Registering Destinations”. (See page
3-2.)
1
2
Operating the Machine
Transmitting Faxes 2-21
Canceling Faxes
This section describes the procedure for canceling faxes that are being transmitted. For
details on canceling a delayed transmission, refer to Chapter 3, “Canceling / Checking
Faxes” in the Scanner and Fax Guide.
Press <Job Confirm.1 Fax Cancel>.
The information for the current document is displayed.
If you want to cancel the current transmission, press [Delete], and proceed to
2
step 5.
When performing a broadcast transmission, “Broadcast” is displayed on the screen. To •
individually check or delete destinations for the broadcast, proceed to step 3.
The transmission will not be canceled if you press [Close]. The display switches to the Fax •
Ready screen.
Press [Detail].
3
Select the destination you want to cancel, and press [Delete].
4
If you do not want to cancel a destination, press [Close]. This ends the procedure.•
You can select multiple destinations.•
Press [Close].
5
2-22 Transmitting Faxes
Transmitting PC Faxes
Note
This machine features two methods of PC faxing:
This section describes the procedure for transmitting a document you create using the
advanced mode.
Simple Mode This mode is available when you are registered as a user on the OfficeBridge.
In addition to specifying the destination, this mode enables you to set the paper
and resolution, a cover page, the scanned image file format, and transmission
report settings.
Advanced Mode In addition to what can be set using the simple mode, this mode enables you to
specify the fax transmission time and edit the subject and text of the e-mail.
You can also save the created document in a user box in order to transmit it
together with other documents at a later time.
Install the Muratec fax driver on the computer before using this function. For •
details on installing the driver, refer to Chapter 2, “Installing to Windows” in the
Printer Guide.
For details on setting the cover page, file format, and transmission report, and •
the procedure for using the advanced mode for transmission, refer to Chapter 3,
“Transmitting Faxes from a Computer” in the Scanner and Fax Guide.
Create and edit the document to transmit.
1
Execute a print command in the application software.
2
1
2
Operating the Machine
Transmitting Faxes 2-23
Select “Muratec Fax” as the printer.
3
Click [Preferences] to open the detailed settings screen.
4
Click the [Paper] tab, and specify the detailed settings, as necessary.
5
2-24 Transmitting Faxes
Click the [Fax Settings] tab.
6
If it is necessary to change the user information, click [Select User...] and select
7
the user.
Select “Advance Mode”.
8
Click [OK].
9
Start printing in the application software.
10
When no user is selected in step 7, the login screen is displayed. Log in to OfficeBridge.
When you have selected a user in step 7, proceed to step 11.
1
2
Operating the Machine
Transmitting Faxes 2-25
Enter the fax number in the “Fax Destination” entry box, and click [FAX].
11
Pauses and other dialing options can be also entered using the keyboard. For details on •
dialing options, refer to Chapter 3, “Basic Transmission Settings” in the Scanner and Fax
Guide.
When you select “Share Address Book” from the “Select Destinations” list, you can select •
destinations from the registered Address Book. Click [Back] to return to this screen.
Enter the e-mail address in the “E-mail Destination” entry box, and click [TO].
12
Press [CC] or [BCC] to set the destination as a CC or BCC destination.•
When you select “Share Address Book” from the “Select Destinations” list, you can select •
destinations from the registered Address Book. Click [Back] to return to this screen.
Repeat steps 11 and 12 to specify all the destinations.
13
Click [Send].
14
2-26 Transmitting Faxes
Introduction to Advanced Functions
This product includes the following fax functions. For details, refer to the Scanner and
Fax Guide.
Broadcast
This function enables you to transmit the same fax to many destinations in one operation,
thereby eliminating the need to scan and transmit the fax to each individual destination.
Scan Size
You can transmit an image scanned using a scan size set in advance. This is used when
you want to scan a part of the document or want to specify the document size.
Next Document
You can transmit separate documents scanned in a row as a single set of data. For
example, this enables you to scan an invoice using the ADF and a map using the
document glass, and send them together in a single transmission. The settings can be
specified separately for the ADF and the document glass.
Duplex Scan (MFX-2570 only)
You can transmit both sides of a document.
Stamp (Option for MFX-2570)
You can stamp a document that has been scanned (or transmitted) using the ADF and
check it has been scanned (transmitted).
TTI
You can select from three types of sender names registered in advance. You can also
transmit without adding a sender name.
Cover Page
A cover page containing a simple message can be automatically attached to the
documents. You can either enter a subject and message or use a template registered in
advance to insert the cover page document.
Delayed Transmission
You can use this function to specify the date and time to perform transmission.
E-mail Gateway
If you enable this function, you can transmit to a fax server as if you were transmitting to
a regular telephone line.
Polling Communication
Polling enables you to use the machine to request a document that is stored on another
machine. The phone call is charged to the receiving party (this machine side). Also, if
polling documents are stored in the machine, they can be transmitted automatically when
requested by another machine. The phone call is charged to the other party.
F-Code Communications
This function performs communications using a sub-address or password conforming to
ITU-T (International Telecommunication Union) standards. By creating F-code boxes for
which a sub-address or password has been registered, you can perform communications
regardless of the manufacturer or machine type.
1
2
Operating the Machine
Transmitting Faxes 2-27
Closed Transmission
When closed communication is set, fax messages cannot be transmitted and received
between Muratec machines only (excluding some models). If a passcode is set, faxes can
only be transmitted and received with machines that are the same product that also the
same passcode set.
ID Check Transmission
ID check transmission limits fax transmission to when the lower four digits of the fax
number you dialed and those registered in the destination machine match. Transmission
is allowed only when both digits are matched.
Confirmation Dial
When the confirmation dial function is set, a screen requiring you to reenter the
destination fax number will be displayed before starting transmission. Transmission is
allowed only when the first and second numbers match. Entering the destination twice
enables you check whether there has been a mistake when entering the number. This
prevents faxes from being transmitted to the wrong destination by mistake.
Security Reception
If security reception is set, documents received after the specified security reception
starting time are stored in memory and not printed. Since it is necessary to enter a
passcode to print the documents, this prevents received documents from being taken
away.
PIN mask
Your machine’s PIN masking feature helps you keep that PIN (personal identification
number) private. With PIN masking activated, you can dial a number plus a PIN, but
the PIN will not appear in the journal, error message printout, delayed command list or
transmission report.
Auto Distribution
When a fax is received, it is distributed to a specified destination if its information
matches the conditions registered in advance. Up to 200 distribution settings can be
registered.
Separator Page
You can change the first sheet of paper with another type of paper to make it easier to
separate received documents. For example, if you use colored paper for the separator
page, it is easy to identify each individual fax job.
Box Documents
Documents transmitted or received with OfficeBridge can be printed and transmitted.
E-mail Subject
When transmitting a scanned image via internet fax, you can edit the body and subject of the
e-mail to send. You can also enter the body of the e-mail using a template registered in advance.
Batch Transmission
When transmitting an Internet Fax, you can transmit the divided pages of a scanned
document.
File Format
When transmitting an internet fax, select the file format for saving the file.
2-28 Transmitting Faxes
Offramp Transmission
If you transmit an e-mail to the machine, you can transmit the mail text and attached file via fax.
1
2
Operating the Machine
Printing 2-29
Printing
Note
This section describes the basic procedure for printing. For the detailed procedure, see the
Printer Guide.
Install the print driver on the computer before using this function. For details on
installing the driver, refer to Chapter 2, “Installing to Windows” and Chapter 3,
“Installing to Mac OS X” in the Printer Guide.
Basic Printing
Opening the printer properties window varies by application software. See your application
software user's manual for assistance.
The following example utilizes Microsoft Notepad on WindowsVista.
Select “Print” from the File menu.
1
In “Select Printer” field, select your printer name2 .
C3 lick [Preferences].
2-30 Printing
Specify each setting, and click [OK].
4
Execute a print command in the application software.
5
Introduction to Advanced Functions
This product includes the following print functions. For detailed procedures, refer to the
Printer Guide.
Security Print
You can store print jobs in the machine's memory and release them by entering a
password at the control panel.
Print OB Document
You can print a document stored in the OfficeBridge shared box or in a user's scan box.
Print on Demand
Documents scanned by your machine can be stored in a shared folder on a personal
computer. You can then browse your network from your machine and initiate a print job.
USB Memory
You can print documents saved in USB memory.
3-1
Chapter 3
Registration
Registering Destinations ..........................................................................................3-2
Registering Folder Shortcuts ..................................................................................3-6
List of Settings ............................................................................................................3-9
[Register] Screen ..................................................................................................... 3-9
[Default Settings] Screen ......................................................................................3-11
[Management] Screen ........................................................................................... 3-12
[Paper Settings] Screen.........................................................................................3-14
[List] Screen ..........................................................................................................3-15
[Personal Settings] Screen ....................................................................................3-16
3-2 Registering Destinations
Registering Destinations
Note
To use the address book or speed-dial, it is necessary to register a destination in the
Address Book Entry in advance. Up to 2,000 destinations can be registered.
Either a fax number or e-mail address must be registered.•
You can register destinations using methods other than those described here. For •
details, refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Press <Setting>.
1
Press [Register].
2
Press [Address Book Entry].
3
Press [Enter/Edit].
4
1
2
3
Registration
Registering Destinations 3-3
Press a new button.
5
Enter the name, and press [Enter].
6
Up to 30 characters can be entered.
Press [Fax No.].
7
If you do not want to register a fax number, proceed to step 9.
3-4 Registering Destinations
Use the numeric keys to enter the fax number, and press [Enter].
8
You can also register dialing options if you wish.•
Up to 40 digits can be entered.•
Press [e-mail].
9
If you do not want to register an e-mail address, proceed to step 11.
Enter the e-mail address, and press [Enter].
10
Up to 50 characters can be entered.
Press [Super G3].
11
Select [ON] to enable transmission with Super G3 or [OFF] to disable it, and
12
press [Enter].
If “Mode 1” is set for the PIN mode, press [PIN].
13
Otherwise, proceed to step 15.
1
2
3
Registration
Registering Destinations 3-5
Use the numeric keys to enter the PIN, and press [Enter].
Note
14
Press [Enter].
15
To continue to register address book destinations, repeat the procedure for steps 5 to 15.
Refer to Chapter 2 “Activating the PIN mask” in the Administrator’s guide, how to set
the PIN mode.
3-6 Registering Folder Shortcuts
Registering Folder Shortcuts
Note
Up to 300 frequently used shared folders can be registered as shortcuts.
Be sure that the folder status has been changed to “Shared” on your PC in advance.•
You can register folder shortcuts using methods other than that described here. For •
details, refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Press <Setting>.
1
Press [Register].
2
Press [Folder Shortcut].
3
Press [Add].
4
1
2
3
Registration
Registering Folder Shortcuts 3-7
Press [Shortcut Name].
5
If you do not want to register the shortcut name, proceed to step 7.
Register the shortcut name, and press [Enter].
6
Up to 24 characters can be entered.
Press [Link].
7
Browse to the folder you want to register, specify the folder, and press [Enter].
8
Press [Keypad] to manually enter or edit the link. After entry, press [Enter]. The link must •
start with two slashes (“//”).
Press [Root] to return to the list of computers or networks.•
Press [UserName].
9
If a user name and password are not required, proceed to step 15.
3-8 Registering Folder Shortcuts
Enter the user name, and press [Enter].
10
Up to 64 characters can be entered.
Press [Password].
11
Enter the password, and press [Enter].
12
Up to 28 characters can be entered.
Press [Auto Network Login].
13
Select [ON] to set the auto network login function or [OFF] to disable it, and
14
press [Enter].
Select [ON] to automatically perform the login procedure using a registered user name and
password.
Press [Enter].
15
To continue to register or edit shortcuts, repeat the procedure for steps 4 to 15.
1
2
3
Registration
List of Settings 3-9
List of Settings
If you press <Setting> on the control panel, the settings screen is displayed. On this
screen, you can specify various settings according to your needs, such as specifying the
common settings of the machine, setting the default values of the various functions,
outputting lists, and specifying settings related to paper.
[Register] Screen
You can register useful functions to use with each mode, such as address book
destinations, My Jobs, and various shortcuts.
Address Book Entry
You can register, edit, and delete address book destinations.
Refer to “Registering Destinations”. (See page 3-2.)
Group
You can register, edit, and delete groups.
Refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Soft Key
You can set frequently used functions as soft keys.
Refer to Chapter 1, “Editing the Soft Keys” in the Administrator's Guide.
My Jobs
You can register, edit, and delete My Jobs, or print a list of the My Jobs.
Refer to Chapter 1, “Using My Jobs” in the Administrator's Guide.
Favorite Address
You can register, edit, and delete destinations to display in the [Faves] tab on the scanner
screen.
Refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Folder Shortcut
You can register, edit, and delete shortcuts to shared folder paths.
Refer “Registering Folder Shortcuts”. (See page 3-6.)
3-10 List of Settings
FTP Shortcut
You can register, edit, and delete shortcuts to FTP servers.
Refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
TWAIN Box
You can register or edit the name and I.D. code for a TWAIN box.
Refer to Chapter 2, “Scanning Documents Using a TWAIN Box” in the Scanner and Fax
Guide.
Auto Distribute
You can register conditions to determine whether to distribute a received fax. You can
also edit, delete, and print a list of the conditions.
Refer to Chapter 4, “Useful Reception Functions” in the Scanner and Fax Guide.
File Name
You can register the file name for the scanned image data in advance.
Refer to Chapter 7, “Registering Other Settings” in the Scanner and Fax Guide.
Document Category
You can register, edit, and delete document categories to use when saving scanned
documents in a box.
Refer to Chapter 7, “Registering Other Settings” in the Scanner and Fax Guide.
Domain Name
You can register the domain names to display on the character entry screen.
Refer to Chapter 7, “Registering Other Settings” in the Scanner and Fax Guide.
My MFP Shortcut
You can change the My MFP shortcut keys.
Refer to Chapter 1, “Editing the My MFP Shortcuts” in the Administrator's Guide.
F-Code Box
You can register, edit, and delete F-Code boxes, or print a list of the F-code boxes.
Refer to Chapter 4, “F-Code Communications” in the Scanner and Fax Guide.
Template
You can register a subject and mail text for Internet Faxes and Scan to E-Mail.
Refer to Chapter 7, “Registering Other Settings” in the Scanner and Fax Guide.
1
2
3
Registration
List of Settings 3-11
[Default Settings] Screen
The default values are those used when you press <Reset> to return to the ready
screen. The machine returns to the default settings if is left without any operation for
a designated period of time. Changing the default values of often-used functions can
shorten the time required to adjust settings.
Default Mode
You can set the ready screen to display when the power switch is turned ON and when
the specified auto reset time has elapsed.
Refer to Chapter 1, “Specifying Default Settings” in the Administrator's Guide.
Auto Reset Time
You can set the time until each screen returns to the ready screen.
Refer to Chapter 1, “Specifying Default Settings” in the Administrator's Guide.
Copy Settings
You can set the default values for the copy mode, such as the document type and contrast
for the documents to be copied.
Refer to Chapter 3, “Specifying Default Copy Settings” in the Copier Guide.
Scanner Settings
You can set the default values for the scanner mode, such as the document type and
contrast for the documents to be scanned.
Refer to Chapter 7, “Specifying Default Settings” in the Scanner and Fax Guide.
e-mail Settings
You can set the default settings for divided transmissions, templates, and the file format
for the Scan to E-Mail function and Internet Faxes.
Refer to Chapter 7, “Specifying Default Settings” in the Scanner and Fax Guide.
Fax Settings
You can set the default values for the fax mode, such as the document type and contrast
for the documents to be faxed.
Refer to Chapter 7, “Specifying Default Settings” in the Scanner and Fax Guide.
Printer Settings
You can set the default values for the printer mode, such as the printer controller settings
and the auto deletion time setting for security printing.
Refer to Chapter 9, “Setting the Print Controller” and “Setting the Auto Deletion Time
for Security Printing” in the Printer Guide.
3-12 List of Settings
Sound Settings
You can set the various sound settings.
Refer to Chapter 1, “Specifying Default Settings” in the Administrator's Guide.
Energy Save Mode
You can specify the settings for the low power mode or sleep mode including the time
it takes to switch to those modes, or the time it takes to start the energy save mode.
Regardless of this setting, if you press <Energy Save>, the low power mode will start
immediately.
Refer to Chapter 1, “Specifying Default Settings” in the Administrator's Guide.
[Management] Screen
You can specify the important settings related to the machine, such as the user install
mode and security communication settings, network settings, etc.
If you set an administrator password, a screen for entering the administrator password is
displayed whenever [Management] is pressed, which enables you to prevent users other
than the administrator from changing the settings.
Security Communication
You can specify the various security communication settings, such as closed transmission,
ID check transmission, destination verification, and security reception settings.
Refer to Chapter 2 in the Administrator's Guide.
Function Protect Setting
You can manage the various settings using an administrator password and protect codes.
Refer to Chapter 2, “Function Protect Settings” in the Administrator's Guide.
Mode Protect Setting
You can set the machine to prohibit the copy, scanner, fax, or printer modes from being
used.
Refer to Chapter 2, “Setting Mode Protection” in the Administrator's Guide.
User Access/Cost Accounting
You can check the total number of pages and communication time used by each user for
copies and faxes, set a charge per page, and calculate the total cost each user has incurred
for copies, faxes, scan and prints.
Refer to Chapter 2, “Managing User Access/Cost Accounting” in the Administrator's
Guide.
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Registration
List of Settings 3-13
Network Settings
You can specify the network settings for using the OfficeBridge and transmitting Internet
Faxes.
Refer to Chapter 2, “Specifying the Network Settings” in the Administrator's Guide.
User Install
You can specify the settings required for using the machine.
Refer to Chapter 3, “Initial Setup (User Install)” in the Scanner and Fax Guide.
Mirroring
You can copy the settings information to another machine (must be the same model).
Refer to Chapter 2, “Mirroring the Machine Settings” in the Administrator's Guide.
Initialize all data
You can erase the data set in the <Setting> mode, such as the address book and copy/fax
function settings, and the data saved in the machine, such as the stored documents. Data
that has been cleared cannot be restored.
Refer to Chapter 2, “List of Machine Management Settings” in the Administrator's
Guide.
PIN Mode
The entered PIN (personal identification number) will not appear in the journal, error
message printout, delayed command list or TCR (transmit confirmation report).
Refer to Chapter 2, “Activating the PIN mask” in the Administrator's Guide.
Admin Password
You can set the administrator password. You can set an administrator password to
prevent users other than the administrator from editing the settings in the [Management]
screen.
Refer to Chapter 2, “Setting Security Codes” in the Administrator's Guide.
Protect Passcode
You can set the protect passcode. A protect passcode is required when using function
protect settings.
Refer to Chapter 2, “Setting Security Codes” in the Administrator's Guide.
3-14 List of Settings
[Paper Settings] Screen
You can make paper settings for receiving faxes and making copies. You can also insert
different paper to enable sorting.
Cassette1
You can set the paper size used in Cassette 1.
Refer to Chapter 1, “Paper Settings” in the Administrator's Guide.
Cassette2
You can set the paper size used in Cassette 2. This is only displayed when optional
500-sheet 2nd cassette is installed on the machine.
Refer to Chapter 1, “Paper Settings” in the Administrator's Guide.
Bypass
You can set the type and size of paper used in the bypass tray.
Refer to Chapter 1, “Paper Settings” in the Administrator's Guide.
Select Print Cass
You can specify the cassette or tray to be used for copying, faxing, and printing lists.
Refer to Chapter 1, “Paper Settings” in the Administrator's Guide.
Separate Rx Page
Select the cassette that will be used to print the first page of a received fax. This enables
you to separate received faxes by printing the first page with a different size or color
paper, while the rest of the fax prints on another paper type.
Refer to chapter 4, “Useful Reception Functions” in the Scanner and Fax Guide.
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Registration
List of Settings 3-15
[List] Screen
You can print various lists.
Address
Prints a list of the destinations registered in the address book. The list can be printed in
order of the numbers or in alphabetical order.
Refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Group List
Prints a list of the destinations registered in the address book as groups. The list can be
printed in order of the numbers or in alphabetical order.
Refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide.
Journal List
Prints a list of the communication results of transmitted/received faxes, transmitted/
received e-mails, and the Scan to Folder and Scan to FTP functions.
Refer to Chapter 6, “Managing the Communication History” in the Scanner and Fax
Guide.
Settings List
Prints a list of the bypass paper settings, the default settings for each function, and the
device management settings, etc.
Refer to Chapter 1, “Outputting Lists” in the Administrator's Guide.
Stored Document List
Prints a list of the stored documents, such as the polling documents, F-Code documents,
reserved documents, received documents, and PC fax transmission documents.
Refer to Chapter 4 in the Scanner and Fax Guide.
User Usage Management List
Prints a list of the number of pages each user has used for each mode, and total results
for the charges and fax communication times.
Refer to Chapter 1, “Outputting Lists” in the Administrator's Guide.
My Jobs List
Prints a list of the registered My Jobs.
Refer to Chapter 1, “Using My Jobs” in the Administrator's Guide.
Auto Distribution Setting List
Prints a list of the distributing conditions set.
Refer to Chapter 4, “Useful Reception Functions” in the Scanner and Fax Guide.
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