Muratec MFX-1200, MFX-1600 User Manual

MFX-1200/1600

Operating Instructions

Plain-paper digital Fax/Copier/Printer

Muratec America, Inc.

6400 International Parkway
Suite 1500
Plano, Texas 75093

http://www.muratec.com

MAI order number: OMMFX1200
MML item number: D88-90020-61

' Muratec America, Inc. 2000 Printed in China.

Welcome

Thank you!

Thanks for selecting a Muratec fax machine for your
business.

Before you begin, please note that before your fax can be
used and before you can turn on power to the unit for the
first time, there are important precautions to take. Please
see page 1.5 for more information.

Trademarks

Muratec, the Muratec logo and all Muratec fax product names contained herein are
trademarks of Muratec America,Inc.

E

NERGY

S

TAR

is a registered mark of the United States Environmental Protection

Agency.

Copyright

Copyright ' 2000 by Muratec America,Inc,All rights reserved.

As an Energy Starfipartner ,Muratec America, Inc., has deter­mined that this product meets the Energy Star guidelines for
energy efficiency.

Energy saving

Your machine can save the energy with its Energy Saving Mode .
In the Energy Saving Mode the printer will not use its fusing lamp and Energy Save

Mode will be displayed on the

LCD

. If your machine receives a fax message or if any

key is pressed your machine will automatically wake up.
The time for the machine to enter the Energy saving mode can be selected from 1 to

120 minutes.For details,see Setting sleep mode, page 4.10.

Super G3 is an extension of Group 3 fax technology standards,
allowing the use of high-speed

ITU-TV

.34 bis modems for 33.6
Kbps transmission and high-speed protocols for rapid handshak­ing.

JBIG

Joint Bi-level Image experts Group,the new

ITU-T

stan-

dard image data compression method.As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

Note: Super G3 and JBIG are available only for MFX-1600.

This manual and any updates to it can be found online at www.muratec.com
Go to the Products section of this site,then click on MFX-1200/1600

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away
from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the mac hine or injuries, set the
fax machine up in a level, vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range
of 50” F to 89.6” F (10” C to 32” C).

Away from a television or radio

Many appliances and office equipment, including
televisions,radios, copy machines, air conditioners
and computers,can generate electronic noise that
can interfere with the operation of your fax
machine.

Clean

Dust buildup can damage your fax. Periodically
clean your fax machine as described in the operating
instructions.Do not use a dust cover, which can
cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) tele­phone jack, also known as an

RJ

-11.

Space around the fax machine

To ensure proper ventilation and easy operation,set
up the machine in an area that meets the minimum
requirements for clearance as illustrated below.

Before using your Muratec fax machine

15 cm
(5.9 inches)

25 cm
(9.8 inches)

40 cm
(15.7 inches)

40 cm
(15.7 inches)

60 cm
(23.6 inches)

50 - 89.6 F
(

10 - 32 C

)

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a
wall outlet. Do not leave any portion of the electrical
cord s metal plugs exposed. Doing so could cause a
fire and poses a risk of electrical shock.

Do not share an extension cord
connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large
appliance

High-consumption appliances such as a refrigerator
or air conditioner can cause draw-downs which
could damage your fax machine.

120 VAC outlet

Use a standard three-pronged 120 V electrical outlet
to power your fax machine.Using any other electri­cal outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in
which you purchased it. Doing so may violate
telecommunication and safety regulations of that
country, and variations in electrical and telephone
standards can cause poor performance and damage
to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious
injury to you and damage to your fax. If service is
required, call your authorized Muratec dealer.

Keep away from liquids

Keep liquids and metal pins or other objects away
from your fax machine.If something falls into the
fax machine,remove the plug from the outlet, and
call your authorized Muratec dealer.

Never handle your fax machine or
power cord with wet hands

Never touch your fax machine or power cord if your
hands are wet.

During electrical storms, disconnect
the plug from the outlet

Electrical storms can cause electrical shock or
damage to the fax machine.

AC 120V

Do not put furniture or equipment on
the power cord

Do not put anything on or over the electrical power
cord, and do not route the power cord under rugs or
carpets.Doing so can damage the power cord or fax,
and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damag­ing condensation to form inside your fax machine.

Allow clearance around the outlet

Don t stack boxes or furniture around the outlet.

Use caution when carrying the fax

Lift and carry the fax machine as described in your
operating instructions.Some fax machines require
two people to safely and properly carry.

Use supplies manufactured
specifically for Muratec fax machines

Using toner cartridges and other supplies that are
not manufactured specifically for Muratec machines
may affect the operation of your unit.

Storing and handling toner and drum cartridges

To avoid damage to your fax mac hine and to assure the best performance possible,
follow these guidelines when storing and handling toner and drum cartridges:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32” F to 95” F (0” C
to 35” C).To avoid dew do not store cartridges in locations subject to extreme fluctu­ation of temperature and humidity.

Do not stand the cartridge on its end and do not store it
upside down.

Do not open the protective bag of the cartridge until you are
ready to install the cartridge.

Do not store cartridges in areas of:

Direct sunlight
Dusty conditions
Near floppy disks or other computer media, computer screens, or any other mate-

rials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to
flame can cause toner cartridges to burn or explode,
causing serious injury.

Be careful not to get the toner powder in
your eyes.

If the toner powder gets in your eyes,wash your eyes well
and see a doctor.

Keep cartridges away from water or oil.
Do not expose cartridges to direct sunlight.
Do not expose the cartridges to static or

other electrical shock.

This page intentionally blank.

These instructions are divided into the following sections.

Getting started (page 1.1) describes how to set up your
machine,operating tips and some important settings that you
should perform before you use your machine.

Basic operations (page 2.1) descrives the basic operations of
the transmission, reception and copying.

Advanced features (page 3.1) descrives the convenient features

of your machine.

Changing the default settings (page 4.1) descrives how to
change the settings of your machine.

Finally, Just in case (page 5.1) helps you if you ever have a
problem with your machine.It also tells you how to give your
machine the kind of easy, sensible care that should keep troubles to
a minimum.

Thanks for choosing Muratec.

Find your serial number and write it down

Please note that your machines serial
number is located on the bar code label
as shown on the drawing at right. Use
the blank at the bottom of this column
to copy this down before you set up
your machine.

Close up, the bar code label looks some­thing like this,but with a different set of
numbers:

Please copy down your machines serial number below for future reference, and note
the machine s model number:

My machine s serial number: ________________________________________
My machine s model number: q Muratec MFX-1200

q Muratec MFX-1600

Bar code label

Welcome to your Muratec fax machine!

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Unlocking the mirror carriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Adjust the monitor speaker s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Changing modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Turning off the power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.12

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . . . 1.13

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . . . 2.3

Sending a fax using the

ADF

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Sending a fax using the

FBS

glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Sending a fax using monitor/call key or a handset . . . . . . . . . . . . . . . . . . 2.6

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

How to select the fax reception mode: . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . . 2.11

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Your machines copier features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Basic copy procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Stacking multiple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Sorting multiple copies (using ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Enlarged or reduced copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

Making copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Special copy function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Copy protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Making changes to broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Table of Contents

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 3.13

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . 3.13

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . 3.14

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Limiting polling access to your fax machine . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.18

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.21

Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.21

Setting the reports:

TCR

s and

RCR

s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.22

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.23

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.24

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.25

The power of QuadAccessfi. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.26

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.26

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.36

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Masking the

PIN

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.52

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.54

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.56

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.4

Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Copy scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Adjusting the copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Changing the copy auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Setting combine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10

Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print the Demo Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print the Printer Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print PCL Font List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Print NIC status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Set TCP/IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.11

Just in case

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.9

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.12

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.12

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . . 5.13

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Were here to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.14

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.16

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.16

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.17

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.1

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.3

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.5

Level one function Level two function Level three function Summary of setting Default setting Page

A.Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names,

(Max. 55 locations.) also group numbers on one-touch dial keys. 3.2

If you register the name, you can use the telephone index feature.
If you register the group number,you can use the group dialing.

02.Erase One-Touch Erase the registration in a one-touch key. 3.3

2.Speed Dial 01.Enter Speed-Dial Select speed-dial number and register the fax dial numbers and
(Max. 145 locations.) names,also group numbers as Speed-Dial numbers. 3.5

If you register the name, you can use the telephone index feature.
If you register the group number,you can use the group dialing.

02.Erase Speed-Dial Erase the registration in a speed-dial number. 3.6

3.Program One-Touch 01.Enter P One-Touch Program several operations for a function you frequently use.

3.36

This key can reduce several steps to a simple press of a key.

02.Erase P One-Touch Erase the programming in a programmable one-touch key. 3.49

B.User Settings 1.Machine Settings 01.Cassette Size Select the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. 3.50

03.Soft Key Program to turn on or off any functions with just pressing this key. Report

Memory Tx 3.17
Monitor/Call

04.Silent Mode Mute your machine. Off 4.8

05.Sleep Mode Conserve power. On (30 min.) 4.9

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.21

07.Primary Mode Determine the primary mode, Fax mode or Copy mode. None 4.9

08.Service Mode For technical support. Do not set this setting to on unless an

Off

authorized technician asks you to do so.

09.2-Bin Tray*

1

Select the paper tray for delivery.

Copy exit Lower tray
Received fax document exit Upper tray 4.9
List exit Upper tray
PC-Fax print exit*

2

Upper tray

2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

Primary resolution mode Normal 4.1
Primary contrast mode Normal

02.Print Parameter You can set the following settings for receive fax message.

Reduction rate Auto
Reduction margin 40 mm

4.3

Half-page reception Off

1.14

Getting started

Function table

*1:This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

B.User Settings 2.Fax Settings 03.# of Rings Number of rings before your machine answers. Two times 4.4

04.Redial Number of times and interval for automatic fax redialing. Two times

4.5

One minute

05.Dialing Pause Dialing pause length. Two times 4.5

06.Memory Tx On/Off setting for Memory transmission. On 4.2

07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Tx On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.1

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.54

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.50

12.PIN Mode Prevent unauthorized long-distance calls. Off 3.52

13.Passcode Enter passcode for limiting polling access. 3.16

14.Rotate Rx

On/Off setting for Rotate Rx. Off 4.4

(for MFX-1600 only)

14.DRD (for MFX-1200) Set the ring pattern to use with phone company s Distinctive Ring

Off 3.24

15.DRD (for MFX-1600) service.

3.Copy Settings 01.Scan Parameters You can set the following settings for copying.

Primary document type Text 4.6
Primary contrast mode Normal

02. Print parameter Y ou can set the margin for copying. 24 mm 4.6

03.Auto Reset Time Set the time (minutes) of resetting the copy parameters. 3 minutes 4.7

04.Copy Auto Set the default setting to Auto for one of the following:

Paper size 4.7

Paper size Reduce/Enlarge ratio Document size

05.Copy Protect On/Off setting for Copy protection. Off 2.18

06.Sort Copy On/Off setting for Sorting copy On 2.16

07.Nega/Posi On/Off setting to reverse copy of black and white areas. Off 2.16, 4.7

08.Combine On/Off setting to combine.

Off 2.17, 4.7

(for MFX-1600 only)

4.Printer Settings 01.TCP/IP*

3

Enter the IP Address,Subnet mask and Gate way address. 4.11

C.Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. Off 3.21

02.Journal Line Up Change the printing order of the activity journal. Off 3.22

03.Set Report Type Select TCR (Transmit Confirmation Report) or

TCR 3.22

RCR (Receive Confirmation Report).

2.Cover Page 01.Set Cover Page On/Off setting for sending the Cover page. Off 3.23

02.Enter Cover Page Enter your message for the cover page. 3.24

1.15

Getting started

*3:This option appears only if the optional NIC (network interface card) has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

C.Other Settings 3.Department Code 01.Set Dept. Protect Protection for department code settings. Off 3.57

02.Set Dept. Code Register the Department code. 3.56

03.Set Dept. Setting On/Off setting for Department code activation. Off 3.56

04.Erase Dp.TimeList Clear the total counts of each department code. 3.57

4.F-Code Box 01.Set F-Code Box Create the F-Code box. 3.26

02.Erase F-Code Box Erase an empty F-Code box. 3.33

5.Batch Tx 01.Set Batch Box Create the Batch box. 3.12

02.Erase Batch Box Erase an empty batch box. 3.14

D.Doc. Management 1.Store Document 01.Polling Document Store the document to be retrieved by other fax machine. 3.15

02.F-Code Document Store the document to be retrieved by other F-Code compatible 3.30

fax machine.

2.Erase Document 01.Polling Document Erase stored document for polling transmission. 3.15

02.F-Code Document Erase stored document in the F-Code box. 3.32

03.Batch Document Erase stored document in the Batch box. 3.14

3.Document Print 01.Polling Document Print the stored document for polling transmission. 3.15

02.F-Code Document Print the stored document in the F-Code box. 3.30

03.Batch Document Print the stored document in the Batch box. 3.13

04.Security Rx Doc. Print the fax received document during Security reception (and

return to your machine to normal reception mode until the next 3.51
time).

05.Com. Stored Doc. Print the stored document for delayed transmission. 2.9

E. Print 1.List Print 01.Machine Settings Print a list of your machine settings. 4.10

02.Fax Settings Print a list of the fax settings. 4.10

03.Copy Settings Print a list of the copy settings. 4.10

04.Journal Print the activity journal manually. 3.22

05.Commands List Print a list of the delayed commands. 2.9

06.One-Touch List Print a list of the one-touch dial keys. 3.3

07.Speed-Dial List Print a list of the speed-dial numbers. 3.6

08.P One-Touch List Print a list of the programmable one-touch keys. 3.49

09.Group List Print a list of the group numbers. 3.8

10.Block Junk Dial List Print a list of the blocked numbers. 3.55

11.Cover Page Print a cover page. 3.24

12.Depart.Time List Print a total communication time and printed pages of each

3.57

department code.

13.F-Code Box List Print a list of F-Code boxes. 3.20

14.F-Code Doc. List Print a list of the document stored in the F-Code boxes. 3.20

1.16

Getting started

1.17

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

E.Print 1.List Print 15.Batch Box List Print a list of Batch boxes. 3.13

16.Batch Doc.List Print a list of the document stored in the batch boxes. 3.13

17.Macros List Print a list of Macro keys. 3.20

2.Printer Functions 01.Demo Page*

4

Print the highlight features and functions of the printer. 4.11

02.Status Page*

4

Print all the status and configuration of the printer. 4.11

03.Font List*

4

Print the list of all PCL fonts currently installed in the printer. 4.11

04.NIC Status*

5

Print the NIC (network interface card) settings. 4.11

F. PC-FAX Commands*61.PC-FAX 01.PC-FAX Scan Scanning a document into the PC.

02.PC-FAX Initial Initializing your machine.

03.Set RS-232C Setting of the RS-232C parameters.

I. User Install Set-up the following settings:

Language on the LCD and Lists English
Current Day and Time

Automatically Daylight saving time Off 1.18

Y our TTI (your name)
Subscriber ID (your fax number)
Phone dialing type Tone

Fax reception mode Fax Ready

*4:These option appears only if the optional printer controller has been installed.
*5:This option appears only if the optional NIC (network interface card) has been installed.
*6:This option appears only if the optional RS-232C interface has been installed. For details see the operating instructions tha t is inc luded with the optional RS-232C kit.

1.18

Getting started

EasyStart software is already installed on your Muratec fax machine.It guides you
through the process of entering your machine s settings.
These settings you make here can always be changed later.

Getting started

Determine the following before you go any further:

1

The type of dialing your telephone system requires Choose either tone or

pulse (rotary) dialing.

2

The name and fax number you want to appear on your faxes

Every fax page you send arrives at the receiving machine with a single line of
text at the very top of the page.This text lists a name, called the Transmit

Terminal Identifier (

TTI

), and a fax number.The

TTI

cannot be longer than 22

characters.

Clearing stored settings

Before using EasyStart, clear your machine s built-in user data memory. This
ensures the memory will hold only your settings.

Important: After you use EasyStart, do not clear the memory again unless an

authorized technician asks you to do so.

To clear the mac hines memory:

1

Press Program key, *, 2. The

LCD

now asks if you want to clear the memory:

Note: If you dont want to clear the memory,just press

CANCEL

.

2

If you do want to clear the memory, press

ENTER

.

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to
standby mode (its normal condition). But it will keep the settings you
saved by pressing

ENTER

as described in these instructions.

1

Press Program key,I,

ENTER

.

The

LCD

shows the current language setting.

2

Press or until the language you want appears.

3

Press

ENTER

to save the setting and continue EasyStart.

4

The

LCD

now shows the current calendar/clock setting,with a cursor appear-

ing under the first digit.

5

Use the numeric keypad to enter the correct date and time, using a

MMDDYY

format for the date and 24-hour format for the time. For instance,to set 8:30

PM

on June 11,2000, press 0 6 1 1 0 0 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or to move it right.
Then enter the correct digit.

6

Press

ENTER

to save the clock setting and continue.

Enter Time

06/11 00 20:30

Enter Time

0

1/01 01 00:00

Language :English

←←/→→

/Enter

Clear User Settings
Check Enter/Cancel

EasyStart (Initial settings)

1.19

Getting started

7

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

).

When the setting is On, your machine automatically recognizes

DST

at 2 AMon
the appropriate switchover Sundays each year.
When the setting is Off ,no automatic change will occur.

8

Press or until the mode you want appears.
Here, we ve changed the setting to On:

9

Press

ENTER

to save the setting and continue.

10

The

LCD

now asks you to enter your fax number as you want it to appear on
other fax machines displays or printouts.The fax industry term for this
number is Subscriber ID.

11

Use the numeric keypad to enter the fax number.To insert a dash,as shown
here, press

DIALING OPTIONS

once.The number may contain up to 20

characters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase to the left.
To c hange just one number, press to move left, or to move right.
Press

CANCEL

to erase the number.Then re-enter the fax number cor-

rectly.

12

Press

ENTER

to save the number.

13

The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send.The name may be up to 22 characters in length.
Use the one-touch keys to enter letters and other non-numeric characters.

(Refer to Entering characters on page 1.12.)

14

Press

ENTER

to save the setting and continue.

15

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

16

Press or until the mode you want appears.
Here, we ve changed the setting to Pulse mode:

17

Press

ENTER

to save the setting and continue.

18

The

LCD

now shows the machine s current reception mode.

19

For now, press or until the setting Fax Ready appears. (This setting can
always be changed.Well discuss reception modes further on pages 2.10 2.11.)

20

Press

ENTER

to save the setting.Your machine will return to standby mode.

Fax Ready

←←/→→

/Enter

Phone Type :Pulse

←←/→→

/Enter

Phone Type :T one

←←/→→

/Enter

Your Name ;Upper
_

Your Fax Number
972-555-5525_

Your Fax Number

Daylight Saving :On

←←/→→

/Enter

Daylight Saving :Off

←←/→→

/Enter

Basic Operations

This chapter describes the basic
operation of the transmission,
reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

2.1

Basic operation

Guidelines

You can send a fax message using the ADF (Automatic Document Feeder) or FBS
(Flatbed Scanner) glass.Before you begin the fax sending, please read the following
guidelines.

Acceptable document sizes

You can set up to 50 sheets of letter-,legal- or half letter−sized document in the
ADF at one time. However, its possible to fax a piece of paper as small as a notepad
sheet or one up to three feet long.

The acceptable dimensions (width × length) are:

Automatic document feeder (

ADF

)

S

INGLE-SHEET

M

ULTIPLE-SHEET

Maximum: 8.5″ × 35.4″ Maximum: 8.5″ × 14.0″
Minimum: 4.7″ × 3.9″ Minimum: 5.8″ × 4.1″

Flatbed scanner (

FBS

)

Maximum: 8.5″ × 14.0″

Things not to put in your fax

To avoid paper jams and damage to your mac hine, don t insert:

Folded,curled, torn, wrinkled or very thin pages
Documents with staples,glue, tape,paper clips or still-wet correction fluid

Sticky notes (or documents with sticky notes attached)
Cardboard, newspaper or fabric
Pages with duplicating carbon on either side
Credit cards or any small, thick items
OHP transparency film

How to set the document

When setting the documents in the ADF (Automatic Document Feeder)

1

Insert your document(s) face
up, top edge first. If you re

sending a multi-page docu­ments, fan the pages slightly.

2

Adjust the document width
guide to fit your documents.

Note: The ADF can hold up to 50 pages of normal weight paper.

When setting the documents on the FBS (Flatbed Scanner) glass

1

Make sure the document is not
in the ADF.

2

Lift the platen cover.

3

Set your document face down
on the

FBS

glass.The document
should be aligned to the front
right corner.

4

Gently close the platen cover.
Important: Gently close the platen cover so that you don t catch your

hands,possibly injuring them.

Sending faxes

2.2

Basic operation

Resolution, grayscale

Reviewing resolution and grayscale:

Normal resolution (

NORM

on the control panel) is suitable for most typed

documents and simple drawings.
Fine resolution (

FINE

on the control panel) is ideal for maps,moderately compli-

cated drawings,floorplans or handwritten documents.
Superfine resolution (S-

FINE

on the control panel, S Fine on the

LCD

)

reproduces the detail of extremely complicated drawings or line art.
Grayscale mode (

HALFTONE

on the control panel; Gray on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine,certain fax models (especially older,non-

Muratec models) receive it only in fine mode. However, you can send a fax in
grayscale mode to virtually any fax machine currently in use.

To change the resolution setting, press

RESOLUTION

repeatedly.

A glowing

LED

indicates the fax is using the setting named by

that

LED

. For example,in the drawing (right), the machine is set

for

FINE

resolution.

Contrast

Setting the contrast allows you to compensate for any excessive lightness or dark­ness,as the case may be, of document pages you are sending or copying.

To change the contrast setting, press

CONTRAST

repeatedly.

A glowing

LED

indicates the fax is using the setting named by

that

LED

.

Note: To avoid confusing the Light and Dark settings,just

remember Light lightens and Dark darkens t o
keep it straight.

Mixing resolution and contrast in a multiple page

When you send the document with more than one page, you can select different res­olutions and contrasts for each page.

Insert your documents,select resolution and contrast for first page, dial and press

START

.Then follow one of the following two procedures.

When the document is placed in the ADF:

Select resolution and contrast before the next page is scanned.

When the document is placed on the FBS glass:

1

Remove the previous page and place the next page.

2

Select resolution and contrast.Then press

NEXT DOC

.

Dialing pause

Some long-distance systems require dialing pauses,and pauses can also be useful
when you re dialing through special telephone exchanges.

To insert a pause,just press

REDIAL/PA USE

. (The pause character (-/) will appear on

the

LCD

.) Each pause entered lasts for a factory-set two seconds.

For example, pressing 9,

REDIAL/PA USE

, 19725552009 dials 9 [2-second pause] 1 9 7

2 5 5 5 2 0 0 9.

Helpful Tip: You can change the dialing pause length within 2 to 10 seconds.

(see Changing the pause length, page 4.5.)

Potential problems with call-w aiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception.And any
service such as voice mail which may intercept your calls can keep your fax
machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to
see how you can temporarily disable call-waiting or voice mail while using the fax
machine.

CONTRAST

NORMAL

LIGHT

DARK

HALFTONE

DOCUMENT

S-FINE
FINE
NORMAL

RESOLUTION

2.3

Basic operation

Memory transmission

Your fax machine has a great memory! Take advantage of it, and you could:
Save Time. By using your fax machine s memory,you won t have to wait for your

machine while it completes the transmission. Simply scan your document into your
machine s memory, and you can walk away with your original in hand.

Save Money. If you re transmitting to another memory-equipped fax machine, your
machine will send the document directly into the other machines memory and hang
up. (The receiving machine then prints out your message from its memory after the
call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed transmission (see page 3.11) to send
your document after hours,and you can save more money ,because the line charges
will be cheaper.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas. When the

machine s memory is full, it can transmit only through the document feeder.

The memory transmission is On for default setting. However,you can turn off it for
the default. (See page 4.2.)

Helpful Tip: You can override the default setting of memory transmission for only

one transmission by pressing

MEMORY TRANSMISSION

before you send
your document.After completing the communication, your machine
will return to the default setting.

Memory overflow message

In normal memory transmission, if you ve stored too much information in your
machine s memory, a Memory Overflow message may appear on the

LCD

:

This appears because (1) too many pages have been stored in the memory, or (2)
the pages that are stored have too much information on them for your fax machine
to remember.

If this message appears,press

START

to tell your fax to keep as many pages in mem-

ory as possible, or press

CANCEL

to erase from memory all pages stored during the

current operation (but not previous operations).
Note: If you don t operate your machine within 60 seconds,the machine automati-

cally erase the document stored in the memory during the current
operation.

Dividing a large document into smaller batches will help you avoid this error.

Quick memory transmission

Using Quick Memory transmission can save you time over standard memory trans­missions.

For a normal memory transmission,your fax: (1) scans your entire document into
memory, (2) dials the other fax machine, then (3) transmits the document.

But with Quick Memory transmission, your machine doesn t wait to scan all pages
into memory before dialing.After it scans the first page of your document, your
machine dials the call.While dialing, connecting and transmitting, your fax
machine continues to scan in the remaining pages of the document.

The quick memory transmission is On for default setting. However,you can turn off
it for the default. (See page 4.2.)

Important: To use Quick Memory transmission,the memory transmission feature

must be turned on.

Real time transmission (Non-memory transmission)

In the following cases,the machine does not use its memory for sending a fax:

When you turned off the memory transmission
When you are sending a fax using

MONITOR/CALL

key or optional handset (see

page 2.6.)
When the machine s memory is full

It is called Real time transmission mode. In this mode, the next page is not scanned
in while the current page is being transmitted.

Note: In this mode,only one destination can be dialed.
Note: Real time transmission available only when using the ADF. When transmit-

ting use the

FBS

glass,the machine always uses Memory transmission mode

even if you set the memory transmission to off.

Memory Overflow
Start Or Cancel

2.4

Basic operation

Sending a fax using the ADF

1

Press

COPY/FAX

to change to F ax mode.

2

Insert the document face up, top edge first. And adjust the document
guides by sliding either of them to the left or right to fit the page(s)
you ll be faxing.Your fax machines ADF (Automatic Document Feeder) will
hold up to 50 pages with letter-sized paper.

When a document is in the feeder,the

LCD

shows the scanning width (see A4

in the Glossary beginning on page 5.17) and the amount of memory available:

3

Adjust resolution and contrast if necessary.

4

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone
call. (Example: Enter 9 to dial out from an office telephone system, or 1 for
long-distance.)

5

Press

START

.

By pressing

START

, you ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.
This command number appears on the first line of the

LCD

for a few seconds:

You ll need to know this command number if you later wish to cancel the
transmission or to print a stored document (see pages 2.8 2.9).

6

Now, everything is up to the machines yours and the one you re dialing.

If the fax has been set for Quick Memory transmit, your machine scans the
first page of your document into memory, then dials the other fax.When it
makes contact, your machine transmits the stored document from memory
while at the same time scanning the remaining pages of your document
into memory. (In default setting,the Quick Memory transmission is On.If
you want to turn off this feature,see page 4.2.)

If the fax has been set for the normal memory transmit, your fax scans the
entire document into memory, then dials the other fax.When it makes con­tact, your machine transmits the entire stored document from memory.

If the fax is set for Real time transmit (non-memory transmission), your
machine simply dials the other fax.When it makes contact, your machine
feeds the document through, scanning and transmitting it as it goes.

Note: The more stuff (called black coverage) your machine sees on a

page, the more slowly the page feeds through as the fax scans it.And
even if the page is relatively clean, sending it in grayscale mode or at
certain resolutions makes your machine see more stuff.
The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key.
If you want to cancel a transmission in progress, use the Review
Commands function. See Reviewing or canceling commands,
page 2.8.

7

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the
remote fax.The line may even be blank.

Note: If the call fails,see Redialing, page 2.7.

919725552009

** Complete **

== Command:01 ==

Press Start
919725552009_

Document Ready
A4 Mem100%

2.5

Basic operation

Sending a fax using the FBS glass

1

Press

COPY/FAX

to change to F ax mode.

2

If theres a document in the ADF, remove it.

3

Open the platen cover.

4

Place the document face down on the

FBS

glass and align it with the docu­ment scale on the right, then gently close the platen cover.
The document should be aligned to the right front corner.

Important: Gently close the platen cover so that you don t catch your

hands,possibly injuring them.
When a thick document, such as a book, is on the

FBS

glass,
do not press strongly from the top of the platen cover .This
may break the

FBS

glass and cause an injury.

5

Press

DOCUMENT SIZE

to select the document size, letter (displayed as Ltr),

legal (Legl) or half-letter (HLtr). (Half-letter is 8.5″ wide 5.5″ tall.)

6

Adjust resolution and contrast if necessary.

7

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone
call. (Example: Enter 9 to dial out from an office telephone system, or 1 for
long-distance.)

8

Press

START

.

By pressing

START

, you ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.
This command number appears on the first line of the LCD for a few seconds:

You ll need this command number to cancel the transmission or to print a
stored document (see pages 2.8 2.9).

Then your machine will scan the document into the memory.
While your machine scans the document, the

LCD

will show:

9

When the scanning is done, the

LCD

will show:

If you want to send more pages,proceed to step 10.
Otherwise, press

START

to start the transmission, and skip to step 11.

10

Place the next page, then press

NEXT DOC

to start scanning.

Note: If necessary, select the document size (see step 5).
To send any more pages, repeat steps 9-10.

Otherwise, press

START

to start the transmission, and skip to step 11.

11

Now, everything is up to the machines yours and the one you re dialing.
When it makes contact, your machine transmits the stored document from
memory.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key.
If you want to cancel a transmission in progress, use the Review
Commands function. See Reviewing or canceling commands,
page 2.8.

Start Scan

→→

NextDoc

Tx Start

→→

Start

919725552009
Ltr NextDoc Mem100%

== Command:01 ==

Press Start
919725552009_

2.6

Basic operation

12

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the
remote fax.The line may even be blank.

Note: If the call fails,see Redialing, page 2.7.

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional
handset to dial the call.

Note: In this function,you cannot send a fax using the

FBS

glass.

1

Insert the document to the

ADF

.

2

Adjust resolution and contrast if necessary.

3

Obtain a dial tone,either by:

Pressing

MONITOR/CALL

or

Lifting the optional handset.

In either case, the

LCD

shows:

4

Enter the fax number by using the numeric keypad.
Also, enter access codes with the number, just as for a regular phone call.

5

When you hear fax tones from the remote unit, press

START

.

Note: If a person answers the phone,use the optional handset to tell that

person that you re trying to send a fax. When you hear fax tones,
press

START

.

6

If you re using an optional handset, hang up after pressing

START

.

7

At the end of the operation, your fax machine beeps and displays:

Note: If the call fails and you used

MONITOR

/

CALL

to dial, press

MONITOR/CALL

to hang up. Or if you ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see Redialing manually, next page, if the call fails.

919725552009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

_

919725552009

** Complete **

2.7

Basic operation

Redialing

Automatically fax redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial
mode, your fax automatically redials the number up to two times at one minute inter­vals.

Note: You can change the redial time and interval settings. (See Changing redial

settings, page 4.5.)

While in the Auto Redial mode, the machine can continue to receive faxes and can
make as many as 99 fax transmissions.

Note: If you used either the

MONITOR/CALL

key or a handset to dial the call, you

must redial manually (see below).

Note: If the last redial attempt fails,your machine may print (and/or display)

error messages.

Redialing manually

You can always redial calls manually.And you must redial manually if you used
either the

MONITOR

/

CALL

key or an optional handset to dial the failed call.

To redial a fax call manually without using the

MONITOR/CALL

key or an

optional handset:

1

Set the document and set the resolution and contrast.

2

Press

REDIAL/PA USE

.The

LCD

will show:

3

Your machine can remember the last 10 dial numbers.Press or until the
dial number you want to redial appears.

4

Press

START

.

To redial a fax call manually with the

MONITOR/CALL

key or an optional

handset:

1

Make sure the document is in the ADF and that the resolution and contrast
are set.

2

Press

MONITOR/CALL

or lift the optional handset to get a dial tone.

3

Press

REDIAL

/

PA USE

.The

LCD

will show:

4

Your machine can remember the last 10 dial numbers.Press or until the
dial number you want to redial appears.

5

When you hear fax tones from the remote unit, press

START

.

Note: If a person answers the phone,use the optional handset to tell that

person you re sending a fax. When you hear fax tones, press

START

.

To redial a voice call manually using the optional handset:

1

Lift the optional handset to get a dial tone.

2

Press

REDIAL/PA USE

.The

LCD

will show:

3

Your machine can memory the latest 10 dial numbers.Press or until the
dial number you want to redial appears.

4

Press

START

.
When the other person answers,use the optional handset to speak to that
person.

V iew Redial History
0:1234567890

V iew Redial History
0:1234567890

V iew Redial History
0:1234567890

2.8

Basic operation

Reviewing or canceling commands

Your fax machine can store many jobs in its memory. And it keeps track of each
one by assigning it a command number,like C01.

Delayed commands,redial attempts and current fax transmissions are all stored in
your fax machine s memory and given a command number.Your machine can store
up to 99 delayed commands. It identifies each by a two-digit command number rang-
ing from 01 to 99.

The Review Commands function gives you the power to check on each job (or
command) in your machine s memory. It also lets you cancel a command if you
decide not to send the document.

To see your machines stored commands or to cancel them:

1

Press

REVIEW COMMANDS

.

The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.
If a command is in progress,that will be the first command the

LCD

shows:

If there are no stored commands in your machine It beeps briefly
and displays No Command on the

LCD

. It then returns to standby mode.

Here, you see command 01, followed by the number it s set to dial. If the com­mand is to send a broadcast, Broadcast appears instead of the phone
number.(See Broadcasting, page 3.10.)

If the command is to send a batch transmission, the

LCD

shows its batch box
number (such as B01 ) rather than the command number. (See Batch trans­mission, pages 3.12 3.14.)

If the command is for a Call group dialing, the group number (such as G01 )
appears instead of the phone number.(See Call group dialing, page 3.8.)

Note: If your machine is attempting to perform a command now, it appears

on the display.

2

Press or to scroll through currently stored commands.

3

If you want to cancel the command shown, press

CANCEL

. The

LCD

shows:

4

To go ahead with canceling the command,press

CANCEL

again. Go back to

step 2 to view other delayed commands.
To keep this command but to continue reviewing stored commands, press

or . Go back to step 2.
To keep this command and stop reviewing commands, press

STOP

to return

your machine to standby mode.

Note: See also Reviewing or canceling parts of a broadcast, below.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

1

Press

REVIEW COMMANDS

.

2

Press or to scroll through currently stored broadcast command.

Note: Stop this operation at any time by pressing

STOP

.

3

If you want to cancel the command shown, press

CANCEL,CANCEL

.

If you want to review individual numbers within this broadcast, go on to
step 4 without pressing

CANCEL

.

4

To review individual numbers within this broadcast, press (or

BROADCAST

)

to see the first number.The

LCD

shows:

5

Press or until you find the number you want to cancel.

6

Press

CANCEL,CANCEL

. The next number will appear.

If you want to cancel this number, also,repeat this step.
If you want to cancel a different number, go back to step 5.
If you want to go back to reviewing or canceling other command,press .
If you don t want to cancel any more numbers, press

STOP

.The machine

returns to standby mode.

9-5550388

↑↑/↓↓/←←

/Cancel

C01:Broadcast

↑↑/↓↓/→→

/Cancel

C01:9-5552311
Check ↑↑/↓↓/→→/Cancel

C01:5552009

↑↑/↓↓/→→

/Cancel

2.9

Basic operation

Printing a delayed command list

Your machine can print a command list which tells you:

The command s identification number
The phone number,or remote location
The start time (this appears in a DD,

HH

:

MM

format)

A note telling if the command is a polling or F-Code operation (see pages

3.15 3.16 for more on polling and 3.26 3.35 for more on F-Code communication).

To print a delayed command list,press Program key,E,1,0,5

ENTER

.

Printing a stored document

Your fax machine can print out each document stored for delayed transmission.
To print a stored document,you ll need to know the document s command number,
which you can get by either reviewing the commands or printing a delayed com­mand list (see above).

1

Press Program key,D,3,0,5

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the commands identification number,199.
For example ,we could enter the following for the very first command, 1:

3

Press

ENTER

.Your fax machine will print a copy of the stored document.

Com. Stored Doc.
Command No. :1_

Com. Stored Doc.
Command No. :_

2.10

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an
optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your
optional handset to speak back.

If you hear fax tones ( beep beep beep ),
press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an
optional handset attached to your fax, there s no need to run to the fax machine to
answer every call. If you happen to answer a fax call while you re at another
extension, put the handset down, but don t hang up.Walk to the fax machine and
pick up the optional handset.Then press

START

.

After you press

START

, hang up both the fax machine s optional handset and the
second telephone s handset. Because remote fax machines will wait several seconds
to hear reception tones from your unit, you have about 30 seconds to walk to your
fax, pick up the handset, and press

START

.

While using an optional handset for your call, if you press

COPY RESET

, the

LCD

shows the current fax reception mode. Press

COPY RESET

again to return to the

TEL

mode.

Reception modes

Your fax machine has five different reception modes Tel Ready, Fax Ready,
Fax/Tel Ready, Tel/F ax Readyand Ans/Fax Ready.We ll explain each of these in
this section.

T el Ready mode

Use it if: You want to use the same line for both fax and phone calls

and

On that line,youre using at least one other phone which is not

connected to your fax machine

or

You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically.You must

answer each call as described in Answering calls manually (this
page, left column).

Fax Ready mode

Use it if: Your fax mac hine uses its own phone line and doesnt share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/T el Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes.
Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the
end of each reception.)
If a voice call comes in, your fax machine detects it and sounds a
special ring.If you hear it, answer using your optional handset.

Note: This Fax/T el Ready mode wont turn off ringers on other telephones in your

house or office. Other phones won t distinguish between fax and voice calls.

Receiving faxes

2.11

Basic operation

T el/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.
Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times youve identified in the

user settings (the default setting is two times). If you don t use the
optional handset to answer the call, your fax machine answers the
call. If a caller sends a fax, your machine begins receiving it. If a
voice call comes in, your machine detects it and sounds a special
ring,telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: Youre using an answering machine that s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record
the incoming message. If your fax machine hears a fax tone, it
begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax mac hine:

1

Set the fax machine for Ans/Fax Ready,as described on right column.

2

Set your answering machine to answer calls after no more than two rings.
(See the answering machine s instructions if necessary.)

3

Create a new outgoing message on your answering machine.
Here s a suggested message:

Hello! You ve reached [your name or telephone number]. To leave a voice
message,please wait for the beep.To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine s outgoing message must be no longer

than 10 seconds.

Detection of silent fax machines

Some older fax machines don t send fax tones when transmitting, which can cause
problems when using an answering machine with your fax.

But your fax machine can accommodate these silent machines without disrupting
your answering machine operation.

How to select the fax reception mode:

1

Press Program key,I, and then press

ENTER

seven times.The

LCD

shows your

current fax reception mode:

2

Press or until your desired reception mode is appeared.

3

Press

ENTER

to save the setting.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps, the red light
of the printer status lights glows and the

LCD

shows which
source has run out of paper the 1st cassette, 2nd cassette
(optional) or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Helpful Tip: If the letter, legal or half-letter sized paper has been set in the bypass

tray, your machine uses it when running out of paper in the paper
cassette(s) during fax reception.Your machines bypass tray can hold
up to 50 sheets of the paper.

Your fax machine cannot print fax messages without paper. But it can still receive
documents into its memory, as described in the section below.

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory.
This is called out-of-paper reception. Once you refill the paper supply ,the fax
machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

Your machines memory capacity
Types of documents being sent to your machine
Resolution of documents being sent to your machine

1st Cassette
Please Supply Paper

Fax/Tel Ready

←←/→→

/Enter

Fax Ready

←←/→→

/Enter

2.12

Basic operation

Your machine s copier features

Your machine has the following copier features:

Single copy (see the right column on this page)
Stacking multiple copies (see page 2.12)
Sorting multiple copies (see page 2.12)
Enlarged or reduced copies (see page 2.13)
Negative/positive copy (Reverse black and white areas) (see page 2.16)
Combine copy (see page 2.17)
Ultra copy mode (see page 2.17)

Basic copy procedure

1

Press

COPY/FAX

to change to

Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

Note: For details about each item, see Making copy settings, page 2.15

2

Place your original document in ADF face up,or on the FBS glass face
down just as you would to send a fax.

3

Enter the document size by pressing the

DOCUMENT SIZE

.

4

As needed, set the following:

Select document type and adjust image contrast
Enter the number of copies
Set copy reduction or enlargement ratio

Note: For details about each item, see Making copy settings, page 2.15.

5

Press

START

.

Note: To reset the copy parameter to default setting,press

COPY RESET

.

Note: To stop the copying,press

STOP

.

Single copy

1

Press

COPY/FAX

to change to Copy mode.

2

Place your original document in ADF face up,or on the FBS glass face
down just as you would to send a fax.

3

If you are using FBS glass,enter the document size by pressing the

DOCUMENT SIZE

.

4

As needed, set the following:

Select document type and adjust image contrast
Set copy reduction or enlargement ratio

Note: If you want to enlarge copy, use the

FBS

glass.

5

Press

START

.

Number of copies

Copy reduction or enlargement ratio
Recording paper size
Document size

COPY/FAX key

Making copies