Muratec MFX-1500 User Manual

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MFX-1500

plain-paper fax machine

Operating instructions

MML item number: D71-90040-61

Welcome . . .

Safety Statement

The Muratec MFX-1500 carries the CE mark in accordance with EEC directive 89/336/EEC, 92/31/EEC and 93/68/EEC. This indicates that the machine complies to EN55022 1994 Emission and EN50082-1 1992 Immunity.

As an E

has determined that this product meets

the E

NERGY STAR

guidelines for energy efficiency.

partner, Muratec

In addition the machine has been safety tested to EN41003 EN60950. The MFX-1500 is a Class 1 laser product conforming to IEC 825.

NERGY STAR

Agency .

is a registered mark of the United States Environmental Protect ion

Welcome to your Muratec fax/copier!

We know you want to use your machine now, without first having to climb over a mountain of jargon. So we’ve divided these instructions into three sections.

• “Getting started” (see page 1.1) covers only what you

absolutely have to know to use your machine immediately.

• “Beyond the basics” (see page 2.1) provides more

details. When you have time, look through it to learn more about your machine’s many features, as well as fax in general.

• Finally, “Just in case . . . ” (see page 3.1) will help you

decide what to do if you ever have a problem with your machine. It also tells you how to give it the kind of easy, sensible care that should help keep troubles to a minimum.

The next three pages show you the entire contents of these instructions. Skim through them now if you’d like (they’ll prove more helpful as time passes), or just go on past them to “Getting started” and, well, get started!

Find your serial number and write it down

Before you go any further, please note that your machine’s

serial number bar code label

drawing at right. Due to the size of your machine, it’s probably a good idea for you to copy this

before

down machine. Use the blank at the bottom of this column.

Close up, the bar code label looks something like this:

Important: Of course, this is

Now, please copy down your machine’s serial number, below, for future reference:

My machine’s model number: MFX-1500 My machine’s serial number:

is located on the

as shown on the

you set up your

Bar code labelID label

D7100110001001 *8CA

not

the number which should appear on your machine’s label! Rather, this is only to give you an

idea

of how your label will look.

And thanks for choosing Muratec.

What’s in these operating instructions

Note:

Each section also contains its own (more abbreviated) table of contents, as well.

Getting started

What’s inside this section..................................................................................................1.1

A quick introduction to fax in general............................................................................... 1.1

General precautions ........................................................................................................... 1.2

Make sure it’s all out of the packaging.............................................................................. 1.3

Printing supplies............................................................................................................ 1.3

Optional products..........................................................................................................1.3

What are all the parts? ............................................................................................................1.4

What do the keys do? ............................................................................................................. 1.6

How to read this manual.................................................................................................... 1.8

Setting up..........................................................................................................................................1.9

EasyStart.........................................................................................................................................1.19

Sending faxes..................................................................................................................................1.21

You’re in control!..........................................................................................................1.8

Pick an installation spot before going ahead........................................................................... 1.9

Please heed these powerful tips..............................................................................................1.9

Removing the transport screws............................................................................................. 1.10

Installing the printing supplies.............................................................................................. 1.10

Attach the paper-handling parts............................................................................................ 1.12

Attaching an optional handset............................................................................................... 1.12

Attaching a second phone ..................................................................................................... 1.13

Loading paper.......................................................................................................................1.13

Loading the paper cassette............................................................................................... 1.13

Setting for paper size....................................................................................................... 1.14

To change the cassette spring:......................................................................................... 1.15

Installing paper................................................................................................................1.16

Loading the multipurpose tray for copying ..................................................................... 1.16

Plug in and power up............................................................................................................1.17

Turn off the transport mode.................................................................................................. 1.17

Adjust the monitor speaker’s volume...................................................................................1.18

Clearing settings before beginning ....................................................................................... 1.19

What do you want to do?...................................................................................................... 1.19

Using EasyStart to enter initial settings................................................................................ 1.19

Some guidelines.................................................................................................................... 1.21

How big and small your pages can be............................................................................. 1.21

NOT

Things

Resolution, greyscale and contrast .................................................................................. 1.21

Entering a pause character when dialling........................................................................1.22

Potential problems with call-waiting and voice mail....................................................... 1.22

Using memory transmission ................................................................................................. 1.23

Sending using the Sending using the

Sending a fax with on-hook dialling or a handset: manual transmission .............................. 1.26

Cancelling sending a document............................................................................................ 1.27

If the call doesn’t go through: redialling............................................................................... 1.27

to put in your fax ......................................................................................... 1.21

ADF

.......................................................................................................... 1.24

FBS

........................................................................................................... 1.25

Receiving faxes............................................................................................................................... 1.29

Making copies................................................................................................................................. 1.34

Redialling manually ........................................................................................................ 1.27

Making redial settings..................................................................................................... 1.27

Cancelling memory transmission or automatic redial: an introduction to

Different ways to get the job done........................................................................................ 1.29

Reception modes.............................................................................................................1.29

Answering calls manually — for both reception modes.................................................. 1.29

Tel Ready mode: when Auto Answer is off.......................................................................... 1.29

Fax Ready mode...................................................................................................................1.30

Fax/Tel Ready mode............................................................................................................. 1.30

Silent fax operation in Fax/Tel Ready mode....................................................................1.30

What if you answer a fax call? ........................................................................................ 1.31

Tel/Fax Ready mode............................................................................................................. 1.31

Ans/Fax Ready mode............................................................................................................ 1.32

Using an answering machine with your fax machine......................................................1.32

Detection of “silent” fax machines.................................................................................. 1.32

What if you answer a fax call? ............................................................................................. 1.33

Using a phone connected directly to your fax machine................................................... 1.33

Using a phone not connected to your fax machine.......................................................... 1.33

When the paper runs out....................................................................................................... 1.33

Getting the word from your machine............................................................................... 1.33

Receiving when fresh out of paper.................................................................................. 1.33

Making copy settings............................................................................................................1.34

Number of pages ............................................................................................................. 1.34

Copy reduction or enlargement rate.................................................................................1.34

Paper source and paper size............................................................................................. 1.34

Sort copy ........................................................................................................................ 1.34

How to copy .........................................................................................................................1.35

When using the

When using the Multipurpose tray .................................................................................. 1.36

Setting of enlargement or reduction for copying...................................................................1.37

Selecting a pre-set rate....................................................................................................1.37

Directly entering a rate.................................................................................................... 1.38

Copy protection.................................................................................................................... 1.38

REVIEW COMMANDS

ADF

........................................................................................................ 1.35

FBS

......................................................................................................... 1.36

........................................................................... 1.28

Beyond the basics

What’s inside in this section...................................................................................................2.1

Getting everything just the way you want it......................................................................................2.2

Setting up for scans.................................................................................................................2.2

CODE

Using

to enter characters.............................................................................................. 2.3

Making settings for printing faxes.......................................................................................... 2.3

Print reduction rate............................................................................................................2.3

Reduction margin.............................................................................................................. 2.4

Half-page reception........................................................................................................... 2.4

Making the printing settings.............................................................................................. 2.4

Setting the number of rings.....................................................................................................2.4

ECM

Setting

.............................................................................................................................2.5

Setting silent mode.................................................................................................................2.5

Setting the transmission confirmation stamp..........................................................................2.6

Setting the language................................................................................................................2.6

Printing your settings.............................................................................................................. 2.6

Printing a program list............................................................................................................2.6

Autodialler........................................................................................................................................2.7

Autodialler basics...................................................................................................................2.7

How do you autodial? ....................................................................................................... 2.7

How big is the memory?...................................................................................................2.7

Which number is which?................................................................................................... 2.7

EasyDial directory: A preview.......................................................................................... 2.7

Special dialling characters................................................................................................. 2.7

Considering call groups.......................................................................................................... 2.8

Using one-touch numbers....................................................................................................... 2.8

Entering or changing a one-touch number......................................................................... 2.8

One-touch fax dialling..................................................................................................... 2.10

One-touch phone dialling................................................................................................2.10

Erasing a one-touch number............................................................................................ 2.10

Printing a list of your one-touch numbers ....................................................................... 2.11

Using speed-dial numbers..................................................................................................... 2.11

Entering or changing a speed-dial number...................................................................... 2.11

Fax dialling via speed-dial .............................................................................................. 2.13

Phoning via speed-dial.................................................................................................... 2.13

Erasing a speed-dial number ........................................................................................... 2.14

Printing a list of your speed-dial numbers....................................................................... 2.14

Printing a call group directory.............................................................................................. 2.14

EasyDial directory dialling................................................................................................... 2.14

What if an EasyDial call doesn’t go through?.................................................................2.15

It’s a great phone, too...................................................................................................................... 2.16

Redial ...................................................................................................................................2.16

On-hook dialling................................................................................................................... 2.16

You can EasyDial regular phone calls, too ........................................................................... 2.16

Broadcasting ...................................................................................................................................2.17

The basics of broadcasting.................................................................................................... 2.17

Delayed broadcasting ........................................................................................................... 2.17

Relay broadcasting and relay broadcast initiation................................................................. 2.18

How it works...................................................................................................................2.18

Setting it up, or initiating the initiation............................................................................ 2.18

Broadcast news; or, making changes.................................................................................... 2.19

Delayed transmission.................................................................................................................................... 2.20

Setting up a delayed transmission......................................................................................... 2.20

Reviewing or cancelling delayed commands........................................................................ 2.21

Reviewing or cancelling parts of a broadcast..................................................................2.22

Printing a delayed command list........................................................................................... 2.22

Printing a stored document................................................................................................... 2.22

Batch transmission..........................................................................................................................2.23

Creating or modifying a batch box....................................................................................... 2.23

Erasing an empty batch box.................................................................................................. 2.24

Printing a list of your batch boxes ........................................................................................ 2.25

Storing a document for batch transmission........................................................................... 2.25

Printing a list of stored batch documents.............................................................................. 2.25

Printing a document stored in a batch box............................................................................ 2.25

Erasing a document stored in a batch box............................................................................. 2.26

Special features...............................................................................................................................2.27

Cover page............................................................................................................................2.27

Toggling the cover page.................................................................................................. 2.27

Entering the cover page message..................................................................................... 2.28

Printing the cover page.................................................................................................... 2.28

Managing your fax with its journal and reports.................................................................... 2.28

Setting the activity journal...............................................................................................2.28

Printing an activity journal manually .............................................................................. 2.28

Setting the reports:

TCR

s and

RCR

s.................................................................................. 2.29

Information, please: what the reports tell you ................................................................. 2.29

Polling ..................................................................................................................................2.30

Regular polling ................................................................................................................ 2.30

Database polling.............................................................................................................. 2.30

Continuous polling.......................................................................................................... 2.31

The other side of the coin: being polled.......................................................................... 2.32

Erasing a stored polling document .................................................................................. 2.32

Printing a stored polling document.................................................................................. 2.32

Limiting polling access to your fax machine................................................................... 2.32

Call request...........................................................................................................................2.33

Faxing/receiving first, then talking.................................................................................. 2.33

Talking first, then sending a fax...................................................................................... 2.33

Talking first, then receiving a fax.................................................................................... 2.33

Responding to a call request............................................................................................ 2.33

Numbering pages.................................................................................................................. 2.33

Audible alarm.......................................................................................................................2.34

Using alternative telephone network service providers ........................................................ 2.34

Mercury access via 131 PIN code (Mercury PIN code service)......................................2.34

Mercury access via 132 code (Residential 132 service) .................................................. 2.35

Dialling from a PABX..................................................................................................... 2.35

To dial a number via Mercury......................................................................................... 2.36

To dial using the one-touch or speed dial buttons:...........................................................2.36

The power of Triple Access.................................................................................................. 2.36

Keeping things secure.....................................................................................................................2.37

The key to it all: the passcode............................................................................................... 2.37

Locking up tight: operation protection.................................................................................. 2.37

Activating operation protection....................................................................................... 2.37

Using your fax machine during operation protection ...................................................... 2.38

Print it later, when it’s safe: security reception .................................................................... 2.38

Activating security reception........................................................................................... 2.38

Printing from (and turning off) security reception........................................................... 2.39

Receiving and sending SecureMail....................................................................................... 2.39

Receiving SecureMail ..................................................................................................... 2.39

Printing a SecureMail mailbox list.................................................................................. 2.40

Setting SecureMail storage time ...................................................................................... 2.40

Printing SecureMail you receive ..................................................................................... 2.41

Sending SecureMail ........................................................................................................ 2.41

Masking the

Activating the Autodialling while using the Dialling from the numeric keypad while using the Performing batch transmission while using the

.................................................................................................................... 2.42

mask...................................................................................................2.42

mask............................................................................ 2.43

mask..........................................2.44

mask................................................2.44

Setting security transmission ................................................................................................ 2.45

Setting for use of a closed network.......................................................................................2.45

Setting your fax machine’s closed network passcode...................................................... 2.45

Setting your fax machine to operate in a closed network ................................................ 2.46

Setting Block Junk Fax......................................................................................................... 2.46

Clearing a fax number from the blocked numbers list ..................................................... 2.47

Using department codes........................................................................................................ 2.48

Entering or modifying a department code ....................................................................... 2.48

Clearing a department code............................................................................................. 2.48

Activating (or turning off) the department code setting................................................... 2.48

Activating (or turning off) department code protection................................................... 2.49

Sending a fax using a department code ........................................................................... 2.49

Printing the current department time list ......................................................................... 2.49

Clearing the current department time list......................................................................... 2.49

F-Code communication................................................................................................................... 2.50

F-Code: an introduction........................................................................................................ 2.50

How sub-addressing works: think of a mailroom............................................................ 2.50

Setting up or changing F-Code boxes................................................................................... 2.50

Which type of box?......................................................................................................... 2.50

Creating or modifying an F-Code box............................................................................. 2.50

Erasing an empty F-Code box .............................................................................................. 2.55

Printing a list of your F-Code boxes..................................................................................... 2.55

Printing a list of documents stored in your F-Code boxes .................................................... 2.55

Using a bulletin box.............................................................................................................. 2.56

Storing a document.......................................................................................................... 2.56

Printing a stored document.............................................................................................. 2.56

Erasing a document stored in a bulletin box.................................................................... 2.57

Using a security box.............................................................................................................2.58

Printing a document......................................................................................................... 2.58

F-Code transmission and polling..........................................................................................2.59

F-Code transmission........................................................................................................ 2.59

F-Code database polling.................................................................................................. 2.60

Programmable one-touch keys........................................................................................................ 2.61

Programming a delayed transmission...................................................................................2.61

Programming a broadcast.....................................................................................................2.62

Programming a SecureMail transmission ............................................................................. 2.63

Programming a relay broadcast initiation.............................................................................2.64

Programming regular and database polling........................................................................... 2.66

Programming batch transmission..........................................................................................2.67

Programming F-Code transmission ...................................................................................... 2.68

Programming F-Code polling............................................................................................... 2.69

Programmable one-touch fax dialling................................................................................... 2.71

Erasing a programmable one-touch key................................................................................ 2.71

Printing a list of your programmable one-touch keys.......................................................... 2.71

Just in case . . .

What’s inside in this section...................................................................................................3.1

Clearing paper jams .......................................................................................................................... 3.2

If an original document jams..................................................................................................3.2

If a printout jams inside your machine....................................................................................3.3

If a printout jams inside at a paper cassette’s side cover......................................................... 3.4

Print quality problems....................................................................................................................... 3.5

Communications problems................................................................................................................3.7

Alarm......................................................................................................................................3.7

Displayed error messages (listed alphabetically).................................................................... 3.7

Errors.................................................................................................................................... 3.10

Error reports.................................................................................................................... 3.10

Kinds of error codes........................................................................................................ 3.10

Specific errors .................................................................................................................3.11

“Check Message” printouts............................................................................................. 3.12

Caring for your fax machine ...........................................................................................................3.13

Cleaning tips.........................................................................................................................3.13

Corrective cleaning............................................................................................................... 3.13

Curing frequent jams in the

Cleaning the

FBS

................................................................................................................... 3.14

ADF

...................................................................................... 3.13

If you have unsatisfactory printout quality ........................................................................... 3.14

Cleaning the

LED

print head.................................................................................................. 3.14

Storing the toner and drum cartridge(s)................................................................................ 3.14

Common questions..........................................................................................................................3.15

General questions ................................................................................................................. 3.15

Sending faxes .......................................................................................................................3.15

Reports .................................................................................................................................3.16

Receiving faxes .................................................................................................................... 3.16

Polling ..................................................................................................................................3.16

How your fax machine works............................................................................................... 3.17

Glossary..........................................................................................................................................3.18

Appendix and index

Specifications................................................................................................................................. .AI.1

Index...............................................................................................................................................

User instructions for UK operation of the Muratec MFX-1500

Getting started

A quick and friendly trip

through the basics

of your Muratec fax machine.

What’s inside this section

Getting started

A quick introduction to fax in general ...............................1.1

General precautions ............................................................ 1.2

Make sure it’s all out of the packaging .............................. 1.3

What are all the parts? ........................................................ 1.4

What do the keys do? ......................................................... 1.6

Setting up ............................................................................. 1.9

EasyStart ............................................................................ 1.19

Sending faxes .................................................................... 1.21

Receiving faxes ................................................................. 1.29

Making copies ................................................................... 1.34

A quick introduction to fax in general

What is a “fax document”?

Simply put, a “fax document” is anything a fax user wants to fax to someone else. It can be just one page or as many pages as you need. It can be text, a photograph or even your child’s latest drawing!

What is a “fax number”?

Because your fax operates on standard phone lines, a “fax number” is just a regular phone number and, because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number. You can — but this isn’t necessary — dedicate a phone number to your fax machine, letting you use one number for ordinary voice calls and one just for fax.

What are resolution and greyscale?

Just as cars are measured by engine size and stereo systems are measured by watts per channel, so fax machines are measured by resolution and greyscale. So let’s talk about these for a moment. Resolution refers to the sharpness of a fax transmission. An international agency has defined three specific levels of resolution:

•

Normal

•

Fine

•

Superfine

Similarly, one can judge a fax transmission by its number of — really, halftones such as you might see in a newspaper photo. It’s likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items, you can set your fax machine to transmit in 64-level greyscale. (And for just copying and not faxing, you can use quality.)

(8 dots/mm × 3.85 lines/mm) (8 dots/mm × 7.7 lines/mm) (8 dots/mm × 15.7 lines/mm)

-level greyscale for even more enhanced image

128

greyscale levels

, or shades of grey

So why not set your fax machine to use superfine or greyscale for

Because these settings make your machine send more information, making transmissions last longer and (on long-distance calls) driving up your phone bills. That’s why, as you’ll see, we’ve made it easy for you to set your fax machine for the most efficient, and truest, transmission of the types of documents

all

transmissions?

you

send!

1.1

Getting started

General precautions

•

To avoid serious injury, never disassemble the machine. Exposed power points inside the machine can cause electrical shock if you touch them.

•

Never turn off the power switch (or disconnect the plug) or remove the paper cassette during printing. Either can cause the fax machine to jam.

•

During thunderstorms, disconnect the machine’s plug from the AC power outlet and telephone socket (remember the instruction above: if the machine is

printing, wait until the printing ends). Your fax can hold documents in the standard memory configuration for up to 100* hours.

The machine’s backup battery must have been charged for at least 24 hours.

• Before you attach or remove the

that your hands are dry.

• To avoid paper jams, do not load wrinkled or curled paper in the machine.

(This refers to both original documents and paper for printing.)

• Keep liquids and other cleaners away from your machine unless you’re

actually cleaning it as described in “Just in case” (see page 3.1 ff.).

• When you lift the machine, always hold and lift by the slot at right and left sides as

shown in the illustration. Important: Never grip and lift the machine by the panel or other parts; damage

could result.

Note: As shown, two people must always carry the fax machine.

power cord from the power outlet, make sure

1.2

Getting started

Make sure it’s all out of the packaging

As you unpack your fax machine, check for the following items

Main unit

Multipurpose tray

Document hopper

Telephone line cord

UK line cable adapter

LTR LGL

Operating instructions Protection sealsPaper size stickers

Main unit with 400-sheet paper cassette installed Document hopper Paper tray Multipurpose tray Telephone line cord & UK line cable adapter

power cord



Operating instructions (this document; obviously, you have it!) Paper size stickers Protection seals (This seal may actually be used when your authorised dealer

installs your fax machine.)

Paper tray

AC power cord

Printing supplies

Drum cartridge

Toner cartridge Fuser cleaner

Note:

Be sure to save the box (or boxes) and packing materials for reshipment.

Optional products

You may wish also to consult your authorised dealer about the following options for your fax machine:

• Telephone handset — Lets you use the machine to make voice calls and use your

machine’s other telephone features (see page 2.16) without having to attach a separate phone.

• Memory upgrades —Extra memory lets your machine save more documents for

operations such as memory transmission (either “live” or delayed), broadcasting, out-of-paper reception and more.

• Additional paper cassette — You may add up to two 200-page boosting your

machine’s maximum printing paper supply to as much as 801 sheets (counting the one-sheet multipurpose tray).

1.3

Getting started

What are all the parts?

Note: Don’t worry if some of the terms used here are unclear to you right now, we

will explain everything fully. Once you’re more familiar with these terms, this page will be an even handier reference to your fax machine.

Front view

9 8

Side cover

Multipurpose tray

(the paper cassette is the other). Holds only one sheet, either A4, A5, A5R or B5 size paper.

Top cover release

Top cover

cartridge (or occasionally, fixing printout jams).

Book cover

10.

(

FBS

Document tray

11.

the automatic document feeder (

Document guides

12.

document so it will feed properly into the

Automatic document feeder (

13.

original document for faxing or copying. It holds up to 50 sheets of A4-sized paper, 25 pages of B4-sized paper or 15 pages of A3-sized paper.

Scanner cover

14.

original document you have put into the

— Open to fixing printout jams.

— One of two locations where you put the recording paper

— Pull up on this to open the top cover.

— Opens to provide access for changing the toner and drum

— Opens to scan an original document using the flatbed scanner

— Supports the original document for straighter feeding into

ADF

— You can adjust these for the width of the original

ADF

)

ADF

— The slot into which you place your

— Opens to provide access, during occasional jams, to an

ADF

Liquid crystal display (

shows the machine’s status and lets you see what you’re entering during various operations

Control Panel

1.6–1.7 for more details.)

Paper cassette

Multipurpose tray is the other). Holds up to 400 sheets, either A4, B4, A5R or B5R-sized paper.

Recording paper level indicator

supply without requiring you to open the paper cassette.

Original document exit

1.4

— The keys you use to operate your fax machine. (See pages

— One of two locations where you put the recording paper (the

)

LCD

— The display (2-line × 20-character) which

— Shows the level of the current paper

— Where the original document comes out.

Scanner cover release

15.

Flatbed scanner (

16.

even irregularly shaped sheets, just as on a conventional copier.

— Pull up on this to open the scanner cover.

)

FBS

— Makes it possible for you to fax or copy objects and

Rear view

Getting started

LINE

PHONE1PHONE2

17 18 19

jack

LINE

17.

cord plugs into a wall telephone jack.)

PHONE

18.

where you plug in the cord.

PHONE

19.

20.

21.

Paper tray

22.

Printed document exit

23.

Handset

24.

— Where you plug in the telephone line cord. (The other end of the

2 jack

— If you connect a second telephone to your machine, this is

1 jack

— Where you plug in the optional handset.

power socket jack

power switch

(optional) — Used for voice communication.

— Turns your fax machine on and off.

— Holds up the printout (fax or copy) after it emerges.

— Where you plug in the

— Where the printout (fax or copy) emerges.

power cord.

1.5

Getting started

What do the keys do?

Here is a brief description of the keys on your fax machine and what they do, as well as a look at your machine’s indicator lights and their meanings.

light

STAMP

feature (see page 2.6) is on.

AUTO ANSWER

handle incoming calls: answering automatically as a fax machine (Fax Ready mode) or waiting for the user to pick up the optional handset (Tel Ready mode). If the answer mode.

MEMORY RECEIVE

an incoming fax document into the machine’s electronic memory.

COMMUNICATION

performing communication.

REVIEW COMMANDS

1.6

— If glowing, indicates the transmission confirmation stamp

light

— You can select which mode your fax machine uses to

AUTO ANSWER

light

— Press to review or alter pending fax commands.

light is glowing, your fax machine is in auto-

— If glowing, indicates your fax machine is receiving

— If glowing, advises you the fax machine is

MONITOR/CALL

on. When you’re sending a fax, activates the call request feature.

light

ALARM

communication or your fax machine encounters a problem printing a fax or copy. Check the display or an error report for more information.

PAPER JAM

becomes jammed in your fax machine.

REPLACE PAPER

1.16 for more details on replacing paper.

GROUP DIAL

10.

fax numbers which will receive the same document in one fax operation.

COMMUNICATION OPTIONS

11.

delayed transmission, SecureMail transmission, relay broadcast, polling, batch transmission or F-Code communication.

— During on-hook dialling, turns the monitor speaker off or

— If glowing, indicates a problem has occurred during fax

light

— Glows when a printout (received fax message or copy)

light

— Glows when the paper cassette is empty. See page

— Helps you set up a fax transmission to a call group, a set of

— Chooses from among several fax options:

Getting started

BROADCAST

12.

same document to more than one location).

Numeric keypad

13.

phone. In addition to dialling phone and fax numbers, they also enter numbers when you’re making certain settings.

START

14.

CLEAR ALL

15.

STOP

16.

document from the automatic document feeder and cancels alarms.

SPEED DIAL/TEL INDEX

17.

by pushing three of the keys on the numeric keypad. Also displays one-touch and speed dial entries sorted alphanumerically, as in a telephone directory.

BOOK DOC SIZE

18.

documents when you use the flatbed scanner.

MEMORY TRANSMIT

19.

whether from memory or from the document feeder. If the light next to this key is glowing, your fax will scan documents into memory before trying to send them. Otherwise, your fax will transmit straight from the feeder, which is slower and also prevents others in your office from using the fax until your communication is absolutely complete. (When you use the flatbed scanner, the machine always uses memory transmission).

CANCEL

20.

commands you have entered into the machine.

In Fax mode:

21.

REDIAL/PAUSE

also produces a special pause character which can be useful during the dialling of long-distance numbers.

Or, in Copy mode:

PAPER SIZE ENTER

22.

It confirms user settings, begins operations and moves through command levels.

— Helps you set up the process of a fax broadcast (sending the

— Just like the numeric keys on a regular tone-dialling

— Begins a manual fax transmission, manual reception or copying.

— Resets copying settings to their defaults.

— An all-purpose STOP key. Stops the current operation, ejects a

— Starts a speed-dialling operation, which you finish

— Sets the fax for either A4-, B4-, A5R- or B5R-sized

— Selects which transmission mode your fax uses,

— Press this key to delete characters on the

— Redials the last number you dialled. In certain operations, it

— Selects the printout paper you want to use.

— Much as

STOP

is a “Whoa!” key,

ENTER

and cancel

LCD

is a “Go!” key.

In Fax mode:

23.

DIALLING OPTIONS

numbers (see page 2.7).

Or, in Copy mode:

SORT COPY

In Fax mode:

24.

25.

26.

27.

28.

PROGRAM

displayed on the

Or, in Copy mode:

Press to increase the reduction or enlargement rate at 1% intervals.

In Fax mode:

FLASH

without having to hang up the handset.

Or, in Copy mode:

ENLARGE

enlargement rates. (See page 1.37 for more information.)

In Fax mode:

— Scrolls (moves) through features and command options as displayed on

the

LCD

In Fax mode, while scanning a document:

after the current scanning ends.

In Copy mode:

Press to decrease the reduction or enlargement rate at 1% interval.

In Fax mode:

Blue key — Press to access the other telephone networks such as Cable & Wireless (Mercury).

Or, in Copy mode:

REDUCT

rates. (See page 1.37 for more information.)

RESOLUTION

In Fax mode:

Press to toggle among the three resolution modes and 64-level greyscale.

In Copy mode:

Press to select either superfine or 128-level greyscale mode.

— Press this key to toggle the sorting of printed copies.

— Lets you quickly disconnect a call and go right to the next one

— Press to tell your machine to scan one or more additional documents

— Press this key to choose one of several pre-set copy reduction

— Press this to insert special symbols into telephone

— Scrolls (moves) through features and command options as

LCD

— Press this key to choose one of several fixed copy

—

29.

30.

CONTRAST

level, press

COPY/FAX

— Press to enter the contrast setting mode. To change the contrast

or keys.

— Press this key to toggle between Fax mode or Copy mode.

1.7

Getting started

One-Touch Keys

31.

) offer one-touch dialling convenience. You also can use the keys labelled

73-80

— The keys labelled

, if you’re using fliptab

, for programmable functions: this lets you

01-40

(or

41-80

, if you’re using fliptab

teach your machine an advanced multi-step function just once, then recall the function at any time by pressing one of these keys.

How to read this manual

Before you use this manual, read this list of symbols and terms, and make sure you know what each denotes.

WARNING

: A potential hazard that could result in

serious

injury.

You’re in control!

We’ve worked hard to make sure your fax machine is easy for you to use. You can control it — not vice versa. So we’ve also tried to make these operating instructions just as easy. In that spirit, let’s make sure there’s no confusion about how to program your machine correctly.

To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * Use: The numeric keypad. Tip: At no (other) time within this manual will we refer to the letters

printed below the numeric keys, such as the abc by the 2 key. They are there only for your greater convenience in using your fax machine as a telephone.

To press:

A, B, C, D, E, F, G, H, I, J, K, L, M, N, O

which may be required with the use of optional equipment) Use: The one-touch key by the name. Tip: Please don’t confuse the zero (0) with the letter O.

Here’s an example. If we say “press

…you’d press … then … then … then … then … and then (finally)

PROGRAM, J, ENTER

PROGRAM J ENTER

0 3

, 0, 3,

ENTER

(or other letter keys

”…

CAUTION

: A potential hazard that could result in

minor

injury.

Important: How to avoid conditions or incorrect operations that could cause

damage to your machine.

Note: Helpful hints, restrictions, or how to avoid difficulties.

1.8

Important: Please note that you would not be entering any comma or full stop

characters. Those typographical characters appear in our instructions merely to serve their usual separative functions and are not intended for actual entry from your machine’s control panel. While there is a function (broadcasting) that requires the entry of commas, we provide special ways to do that, as we’ll explain when the time comes.

Setting up

″

Getting started

Pick an installation spot before going ahead

To keep your fax machine in perfect working order, the location should be:

• Clean — Dust build-up can damage your machine. (However, do not use a cover,

which can promote overheating! See next item.)

• Open around the fax — Allow at least 16

Make sure that you never cover the machine: its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating. If you have to place

the fax near a window, install heavy curtains or blinds to protect the fax from direct sunlight.

• Dry — Avoid any location where splatters or sprays (such as from a water

fountain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone socket — Your fax machine uses a standard (“modular”)

telephone socket, also known as an

• Near an

to its limit (and that’s not the way to handle a power cord).

• Away from heavy equipment — Do not set up your fax near a television, radio,

or heavy equipment — like air conditioners, copy machine or large printers — that can generate strong electromagnetic fields. Electronic “noise” can interfere with the operation of your fax machine.

power outlet — The AC power cord is about 5’ long when stretched

of clearance around your machine.

-11.

Please heed these powerful tips

VAC

• Use a standard three-pronged 230

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk

inadvertent power off of your machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such

as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• If at all possible, use an electrical surge suppresser, preferably one which

guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements: Power consumption:

230

Standby, 21 copying, 621

communicating and scanning), 839

± 10 %, 50/60 Hz

VAC

outlet.

; transmission, 47W; reception, 592W;

; maximum (simultaneous copying,

1.9

Getting started

Removing the transport screws

Your fax machine is shipped with transport screws for protecting your fax machine’s mirror carriage during shipping.

Important: Be sure that you do not turn the power on until after you have removed

the transport screws. Otherwise, damage could result.

Remove the four transport screws, as shown.

Installing the printing supplies

Your fax machine prints incoming faxes and copies with a high-speed laser print engine. The engine requires two types of printing supplies, or consumables:

• The drum cartridge — It yields up to 10,000 normal A4-sized printouts (see

“Specifications,” page text and/or graphics on each page. This is based on an industry-standard test document.

• The toner cartridge — It yields up to 10,000 such printouts (see

“Specifications,” page

Here’s how to install these supplies:

Open the top cover.

.1). By “normal,” we’re referring to the amount of

.1).

Get the protection seals from your manual kit, and attach one protection seal

on each transport screw’s now-open hole. This shields the hole while you are using the machine.

Important: Before you use the machine, you must turn off the transport mode (see

page 1.17).

Note: Be sure to save the screws for reshipment. If you must ship your machine for

some reason, turn off the transport mode, turn the power off and then undo the above procedure as follows: — Remove the seals (reversing step 2); — Reinstall the screws (reversing step 1).

1.10

Open the printer

cover.

Getting started

Unpack a new toner cartridge from its

carton. Then, holding the toner cartridge with both hands, slowly shake it as shown (note the arrows).

Do not

CAUTION

Place the new toner cartridge on a flat, clean surface.

Unpack the drum cartridge from its carton.

Important:

Set the drum cartridge on the toner cartridge, making sure that the drum

cartridge’s two pins fit in the slits inside the toner cartridge frame.

Shield the drum cartridge from light, especially strong light. Later, if you have to remove the cartridge from the fax, immediately wrap it in a thick cloth to protect it from light.

throw the toner cartridge into the fire; this will

avoid any possibility of ignition and/or injury.

Grip toner cartridge as shown, to avoid

pinching your fingers between the toner cartridge and the printer frame. Keep the drum slot free of dust and other foreign materials.

Gently install the toner

cartridge in the printer, making sure the toner cartridge’s four pins fit in the slits inside the printer frame.

Keep the drum slot

free of dust and

other foreign materials.

Do not touch the drum surface on the cartridge’s bottom.

Developing roller

not

Note:

touch the developing roller.

Insert the fuser cleaner into the

slot in the fuser unit. Fuser cleaner cleans the fuser unit roller. You should replace the fuser cleaner every time you change the new toner cartridge.

Close the printer cover.

10.

Close the top cover. Be sure to push on a portion of the cover to lock it into its

11.

original (closed) position.

Note:

The fax machine will not work if the cover isn’t closed properly.

1.11

Getting started

Attach the paper-handling parts

Attach the document tray by inserting

it into the appropriate holes, as shown.

Attach the Multipurpose tray

by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach the handset.

Important:

Do not

connect the handset directly to a telephone

connect it only to your fax, as these instructions describe.

Remove the two screw caps and screws.

Using a Phillips-head screwdriver, attach the handset cradle to the rear side of your machine, using the screws included with the cradle.

wall

socket. Instead,

Attach the paper tray by

inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

1.12

Plug one end of the handset

cord (it’s curled) into the

PHONE

your machine. Plug the other end of the

handset cord into the socket on the handset. If connected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a

socket on the left of

small “flash” button which you can press while holding the handset, putting the fax machine back “onhook” until you can hang up the handset properly in step 5.

Getting started

Place the telephone handset onto the handset cradle. The cradle will press the

handset’s “flash” button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone socket? No problem. Before we go further, let’s explain the idea. You’re plugging the second phone’s

2 socket

PHONE

into the

don’t

power

, not the wall phone socket. In

PHONE

jack on the rear of your fax

phone line into your fax machine’s such a setup, only your fax machine connects to the wall. The second phone receives phone signals through your fax machine.

Now, let’s proceed…

Plug the

machine. If your second phone is already

plugged into a wall phone socket, disconnect it from that socket. Hold

onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone

Using the plug mentioned in step 2, plug the phone cable from your second

phone into the

UK line cable adapter

is a model which also requires

power, as is true for the base

of a cordless phone, unplug it from its socket!

UK line cable adapter

Loading the paper cassette

Before you load paper, note the following: A4, B4, A5R and B5R-sized paper.

• The paper cassette can be adjusted to accept

• Before you load the cassette, you will need to “tell” your fax machine which size

of paper you will be loading. You can do this by setting a pin located on the rear side of the paper cassette.

• You must change the cassette springs suitable for the paper size. (See Important

note at right column in page 1.15.)

Note: If you will be using A4-sized paper, there’s no need to adjust the cassette; your

fax is initially set for this paper size. Simply attach the A4 sticker to the outside of the paper cassette.

Pull the paper cassette

completely out of your fax.

Press here to release the cassette

On the rear side of the cassette, you will see the pin and three sets of holes.

For example, when the pin is in the middle set of holes, your fax thinks that the paper cassette holds A4-sized paper.

For information on how to use a connected second telephone with your fax machine, see “Receiving faxes,” beginning on page 1.29.

Loading paper

Of course, one of your fax machine’s most outstanding features is how it prints faxes and makes copies on plain paper! Now, everything that comes out of your fax machine is ready for distribution or archiving, right from the start. The following instructions tell you how to load the paper on which the fax machine makes its printouts — copies and received faxes. Your machine’s standard paper cassette can hold up to 400 sheets at a time. (Each optional cassette can hold up to 200 sheets).

Spare pin

1.13

Getting started

Setting for paper size

Your fax comes set for A4-sized paper. To set it to use another-sized paper:

Unlock the pin from the upper set of holes by

reaching inside of the paper cassette and pressing the nib, as shown.

Remove the pin.

Insert the pin into the correct set of holes.

Spare pin

If you will be setting B4- or B5R-sized paper in the cassette:

Remove the both side spacer and adjust the side paper guides --- by sliding either of them to the left or right --- to fit the paper you’ll be setting.

Note:

Insert the removed spacer into the place of cassette as shown. Keep them, you’ll need them when you change the paper size to the A4- or A5 size.

If you will be setting A4- or A5R-sized paper in the cassette:

Adjust the side paper guides --- by sliding either of them to the left or right --- to fit the paper you’ll be setting, and then set the spacer as shown.

1.14

Important:

Note:

If you try to use the different-sized paper which you set in this step, your fax will sound its alarm and display the following message when you try to print.

Check Rx Paper Size Open&Close Top Cover

Be sure to attach the paper size sticker to the outside of the cassette to remind you which paper size it contains.

Getting started

Install the paper guide into the holes corresponding to the paper size you are

installing.

To change the cassette spring:

Important:

Your paper cassette has two kinds of spring --- blue springs and silver springs. The blue springs must be used for when using the A5R- or B5R-sized paper. The silver spring must be used for when using the A4or B4-sized paper. You change the cassette springs suitable for the paper size you are installing.

Change the springs.

If you wish to use the A4- or B4-sized paper, insert the silver spring into the cassette. If you wish to use the A5R- or B5R-sized paper, insert the blue spring into the cassette.

Insert the unused springs into the rear side of the cassette as shown. Keep

them, you’ll need them when you change the paper size to A5R- or B5R-sized paper from the A4- or B4-sized paper

Remove the spring cap which is in the bottom side of the cassette.

1.15

Getting started

Installing paper

Open the paper cassette from

the front of your fax by gently pulling it toward you.

Insert the paper into the cassette.

Note:

Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even.

• Make sure the stack of paper isn’t higher than the limit mark on the side of

the cassette.

• Place the edges of the top sheet under the metal tabs on the cassette’s left

and right side (as viewed from its front, as shown).

• The paper cassette can hold about 400 sheets of paper.

Note:

Each of the two optional additional cassettes can hold about 200 sheets of paper. Thus, you can have as many as 800 sheets of paper “on-line.” For more details on these and other options for your fax machine, please contact your authorised Muratec dealer.

Attach the paper size sticker on the cassette’s front.

Paper level indicator

Important:

To avoid paper jams, do not refill this tray without first removing all of any paper which may remain in it. In other words, do not just add sheets to an already-loaded stack.

The paper level indicator on the front paper cassette lets you see how much paper is in the cassette without your having to open the cassette. When you see the paper level indicator drop (i. e., show more dark area), make sure you have a supply of paper nearby. Then, when you see the “Please Supply Paper” message on the display, you’ll be ready to refill the cassette.

Loading the multipurpose tray for copying

You may use A4-, A5-, A5R- and B5 sized paper in the multipurpose tray, which the machine uses for only copying, not for faxing.

Important:

If loading transparency (OHP) film into the multipurpose tray, be sure that the sheet is designed for laser printers and sure that the film does not have a paper backing and/or a leading strip. If it does, remove the paper backing and/or strip before inserting. Only film should go in, not film with any backing or strip.

not

for copiers. Also, be

Check the front corners

of the paper stack and make sure they are below the tabs.

Push the paper cassette back into its original (closed) position. You’ll feel a

click when it’s properly in place.

1.16

Adjust the

multipurpose tray for the width of paper you plan to load, by sliding the guide to the slot for the paper size you’ll be loading.

Insert one sheet

into the multipurpose tray until it won’t go in any further

Note:

The multipurpose tray can hold only one sheet of paper at a time.

Getting started

Plug in and power up

Plug one end of the telephone

line cord into the on the machine’s rear side. Plug the other end of the cord into a standard telephone wall socket, just as you would plug in a phone.

Note: If you have purchased

an optional handset, do not confuse its curled handset cord with the uncurled telephone line cord.

Plug the non-pronged end of the AC power cord into the AC power cord socket

on the left side of the machine.

Plug the pronged end of the AC power cord into a 230

(preferably on a surge suppresser, as mentioned on page 1.9). Important: Be sure that you do not turn the power on (next step) until after

Use the AC power switch to turn on your machine. The markings are

international standards:

LINE

socket

electrical outlet

VAC

you have removed the transport screws (see page 1.10).

means on, O means off.

Turn off the transport mode

Important: Be sure you do not turn the power on until after you remove the

transport screws. (See “Removing the transport screws,” page 1.10.)

To turn off the transport mode:

Power up the machine.

If the machine is already in Fax mode, skip to step 3. If the machine is in Copy mode, proceed to step 2.

COPY/FAX

Press

PROGRAM

Press

Mirror Locked :On Program/Enter

Select Off by pressing

mode. The mirror carriage will move to the home position.

Mirror Locked :Off Program/Enter

Important: If you must reship the machine to any other location, turn on this mode

to move the mirror carriage to the transport position (in step 4, above, press mount the mirror carriage using the four transport screws.

to switch the machine to Fax mode.

, *, E.

PROGRAM

to set the transport mode to On), then power off and

. Then press

ENTER

to turn off the transport

It will take a few seconds for the machine to warm up. The display will show:

** Please Wait **

When the machine is ready to use (standby mode), you will see either . . .

Fax Ready 14 Apr 1998 15:30

Fax mode Copy mode

If the machine beeps, its this means there is a problem of some sort. Please consult “Just in case...,” beginning on page 3.1.

ALARM

. . . or . . .

light glows and the display shows an error message,

Copy Ready C1:A4 100%

1.17

Getting started

Adjust the monitor speaker’s volume

You can set the volume of the monitor speaker, assuring that on-hook dialling will be as loud (or as soft) as you require.

MONITOR/CALL

Press

and the display will show:

** Tel Mode **

Important: If you don’t hear a dial tone, make sure your fax machine is

plugged into a working phone line.

If the volume you hear is satisfactory, skip to step 4.

Otherwise, proceed to step 3.

Adjust the volume as you wish:

To turn the volume up, press To turn the volume down, press

on the control panel. You now should hear a dial tone,

The

Press

indicates the volume. Here are the possible settings:

LCD

** Tel Mode ** Volume:

MONITOR/CALL

= Volume off.

= Low setting.

= Medium setting.

= Loudest setting.

again to hang up.

1.18

EasyStart

Getting started

Your Muratec fax machine comes with EasyStart. It guides you in entering the basic settings required for normal operation — so it’s easy for you to start using your machine quickly. (Of course, you can make other settings later or change these settings. We’ll explain in “Beyond the basics,” beginning on page 2.1.)

Clearing settings before beginning

Before using EasyStart, clear your machine’s built-in user data memory, which stores settings. This insures the memory will hold only your settings.

Important:

To clear the machine’s memory:

After you use EasyStart, please do not clear the memory again unless an authorised technician asks you to do so.

COPY/FAX

Press The display now asks whether you’re sure about clearing the memory:

Clear User Settings Check Program/Enter

Note:

If you don’t want to proceed, just press

If you are sure, press user data memory settings.

to change the Fax mode. Then press

ENTER

to complete the process by clearing the existing

PROGRAM

, *, 2.

What do you want to do?

EasyStart will want you to enter a little information; so, first, please determine the following before you proceed:

The type of dialling

•

or pulse (rotary) dialling.

The name and fax number you wish to appear on your faxes

•

you send will arrive at the receiving machine with a single line of text at the very top of the page. Among other things, this text will list a name and a fax number. The name must not be longer than 22 characters.

Note:

Incidentally, the fax industry term for this text is Transmit Terminal Identifier (

in the

TTI

your telephone system requires — You may select either tone

— Every fax page

). (Another term, Subscriber ID, refers to just the fax number

TTI

Using EasyStart to enter initial settings

Important:

Be sure your fax machine has paper before you begin EasyStart, since this feature can print a handy settings list at the conclusion.

STOP

If you press standby mode (its normal condition) but will retain what settings you saved by pressing

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

PROGRAM, I

Press The display will show the current setting of the fax’s built-in calendar/clock, with a cursor appearing under the first digit.

Enter Time ’01 01/01 00:00

Use the numeric keypad to enter the correct date and time, using a format for the date and 24-hour format for the time. For instance, if it’s 8:30

on March 10, 1998, press

Enter Time ’98 03/10 20:30

Note:

Your fax machine automatically inserts the spaces and date-slash. All you have to do is enter the digits.

To change only one digit, press it rightward, to that digit. Then, enter the correct digit.

ENTER

Press

The

LCD

other fax machine’s displays or printouts. The fax industry term for this number is Subscriber

Your Fax Number _

to save the clock setting and continue EasyStart.

now asks you to enter your fax number as you want it to appear on

during EasyStart, your fax machine will return to

ENTER

as described in these instructions.

COPY/FAX

(the letter “I,” not the number “1”)

9803102030

to change to Fax mode.

ENTER

, which results in:

to move the cursor leftward, or to move

YYMMDD

1.19

Getting started

Use the numeric keypad to enter the dialling number. To put in a dash for

easier reading, as shown here, press contain up to 20 characters (numbers any dashes).

Your Fax Number 972-555-5525

Note: If you make a mistake or want to erase characters entered in a previous

setting, press one character in the number, press

to move it rightward, to that character and press

Then re-enter until the number is just as you want it.

ENTER

Press

The

LCD

faxes you send. The name may be up to 22 characters in length. Important: You enter letters and other non-numeric characters through the

Your Name :Upper _

The word “Upper” means the machine is currently set for entering only uppercase letters. Therefore, if you press

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

Your Name :Lower _

to save the number.

now asks you to enter the name you want it to appear at the top of

CANCEL

one-touch keys.

DIALING OPTIONS

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

, the machine will “see” it as an R (not an r).

ALPHABET

once. The number may

CANCEL

to erase it.

The display now indicates the type of dialling, tone or pulse, for which the fax

10.

machine is set.

Phone Type: Tone Program/Enter

If the dialling setting is acceptable, skip to step 12. Otherwise, proceed to step 11.

To change the setting, press

11.

(here, we’ve changed the setting to Pulse mode).

Phone Type: Pulse Program/Enter

ENTER

Press

12.

The LCD now indicates the machine’s current default reception mode.

13.

Fax Ready Program/Enter

If the setting you see is acceptable, skip to step 15. Otherwise, proceed to step 14.

To change the setting, press

14.

(See pages 1.29–1.33 for more on reception modes.) Here we’ve selected “Fax Ready” mode.

Fax Ready Program/Enter

to save the setting and continue.

PROGRAM

once or twice until your choice appears

repeatedly until your choice appears.

To switch back for upper-case entries, press To enter spaces, punctuation and symbols, enter the desired characters shown

on the one-touch keypad. In “Beyond the basics,” we’ll show you how to use

CODE

the For now, however, become familiar with the

Note: If you make a mistake or want to erase characters entered in a previous

Press

1.20

function at

setting, press one character in the number, press

to move it rightward, to that character and press

Then re-enter until the number is just as you want it.

ENTER

to save the setting and continue.

CODE

to enter a wide variety of characters (see page 2.3).

CANCEL

to erase leftward. Or, if you want to change just

ALPHABET

to move the cursor leftward, or

key.

CANCEL

to erase it.

ENTER

Press

15.

You’re all done!

to save the setting.

Sending faxes

Getting started

Some guidelines

How big and small your pages can be

While you’ll probably be sending normal-sized documents most of the time, you can fax a piece of paper as small as a notepad sheet or nearly three feet long!

To be precise, the acceptable dimensions (width × length) are:

Automatic document feeder (

Single-sheet transmission Multiple-sheet transmission Maximum: 360 mm × 900 mm Maximum: 297 mm × 420 mm Minimum: 120 mm × 100 mm Minimum: 148 mm × 105 mm

Flatbed scanner (

FBS

) section

Maximum: 257 mm × 364 mm

Things

Important:

NOT

to put in your fax

To help avoid troubles ranging from paper jams to out-and-out damage to your machine, please don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples, glue, tape, paper clips or correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or similar small, thick items

ADF

) section

Resolution, greyscale and contrast

Reviewing resolution and greyscale

FINE

• Normal resolution (indicated if neither the

light, S-

light is on) — Suitable for most typed documents and simple drawings.

FINE

• Fine resolution (

on the control panel) is ideal for maps, moderately

complicated drawings, financial or hand-written documents.

S-FINE

• Superfine resolution (

on the control panel; “S Fine” on the display)

reproduces the detail of extremely complicated drawings or line art.

• Greyscale mode (

HALFTONE

on the control panel; “Gray” on the display) captures

shades in photographs and drawings.

Note:

If you send a fax in superfine, certain fax models (especially older, nonMuratec models) will receive it only in fine mode. However, you can send a fax in greyscale mode to virtually any fax machine currently in use.

Note:

If making a copy, you may select only the Superfine or Greyscale resolution.

HALFTONE

S-FINE

FINE

RESOLUTION

To change the resolution setting, press noted above, if neither the

FINE, S-FINE

emitting diode; in this case, a small green light) is glowing, your fax is set for normal resolution. Otherwise, a glowing fax is using the setting named by that drawing (left), the machine is set for fine resolution.

Contrast

Setting the contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of document pages you are sending or copying.

FINE

light nor

RESOLUTION

HALFTONE

nor

. For example, in the

LED

repeatedly. As

LED

HALFTONE

(light-

LED

indicates the

To change the contrast setting:

CONTRAST

Press

display), indicates the current contrast setting.

Set Contrast Light

on the control panel. The display, or

Dark

(liquid crystal

LCD

1.21

Getting started

To adjust the contrast setting, press , or

To light up an overly dark document, press To darken an overly weak document, press

Here are the possible settings:

Set Contrast Light Dark

Note: Until you become accustomed to using the Light and Dark settings, you might

tend to confuse them. Just remember what we say above — “Light lightens” and “Dark darkens” — to keep it straight!

Light

= Provides some lightening of originals.

= Provides some darkening of originals.

— Lightens up overly dark originals.

Normal

Dark

— Suited to most documents.

— Darkens weak, “washed-out” images.

CONTRAST

. .

Entering a pause character when dialling

Your fax machine provides special dialling characters which you may find useful. We’ll discuss most of them later (see page 2.7), but you may need to know now about the pause character. Some long-distance systems require dialling pauses, and pauses also can be useful when you’re dialling through special telephone exchanges.

To insert a pause character, just press other character). The display will show -/ (the pause character). Each pause you enter lasts for a factory-set five seconds (see “Changing the pause length,” right column, for how to change this setting). For example, assuming the pause is at the factory setting, pressing 9,

pause] 19724032009.

Important: Each pause uses two of the characters you’re allowed in a number.

REDIAL/PAUSE

1 9 7 2 4 0 3 2 0 0 9

(after you’ve dialled at least one

dials 9 [5-second

Changing the pause length

The pause is set by the factory to last five seconds, but you can set it to last as long as ten seconds if necessary. If you find the five-second pause is satisfactory when you use it with your phone system, do not make this change. But, if you must:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, J

Press

Set Dialing Pause Time (05-10): 05

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

Use the numeric keypad to enter the desired length of the dialling pause. Here,

we’ve chosen nine seconds.

Set Dialing Pause Time (05-10) 09

Note: The length setting requires two digits, so there always must be a leading

zero for lengths other than 10 seconds.

ENTER

Press

, 0, 4,

to save the setting.

COPY/FAX

ENTER

to change to Fax mode.

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception and, of course, any service — such as voice mail — which may intercept your calls can keep your fax machine from getting fax calls. If you must use only one phone line, please consult your telephone company for information on how you can temporarily disable call-waiting or voice mail while using the fax machine.

1.22

Getting started

Using memory transmission

Your fax machine has a great memory! and, because it does, it can finish fax jobs more quickly than otherwise would be possible.

By automatically scanning your fax document into, then transmitting from, its memory — rather than transmitting each part of the scan only as quickly as the receiving fax machine can receive it — your fax machine can hand you back your original document more rapidly.

Here’s a real money saver on long distance fax calls: if you’re transmitting to another memory-equipped Muratec fax machine, your machine will send the document directly into the other machine’s memory and hang up! (The receiving machine then prints out your message from its memory.) This cuts your actual on-line time to a minimum.

Better still: set up a delayed command (see pages 2.20–2.22) to send your document to that other Muratec fax machine after hours, and you’ll save two ways on the call: not only will the call itself be short, but also the line charges will be cheaper! You can set your fax machine always to transmit from memory as a default.

Note: Whichever choice you make, you can override that choice one transmission at

a time by pressing below.) After completing the communication, your fax machine will return to your desired transmission setting.

Note: Although it’s probably best to decide to transmit from memory, be aware that

certain types of documents can quickly exhaust even your machine’s large memory supply. Obviously, documents with large numbers of pages qualify; so do documents with lots of dark areas, since darker pages create more data for your fax machine to “remember” and send. When the machine’s memory supply is full, it can transmit only in normal (i. e., non-memory) mode.

Important: When you transmit using the

memory. This choice is available only when you transmit using the

MEMORY TRANSMIT. (However, see the “Important” item,

, your machine always transmits from

FBS

ADF

To make memory transmission the default for transmissions from the

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press PROGRAM

Memory Tx: On Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press PROGRAM once or twice. In this example, we’ve

chosen Off.

Memory Tx: Off Program/Enter

Press ENTER to save the setting.

, J, 1, 3,

COPY/FAX to change to Fax mode.

ENTER.

ADF

Toggling between Fax mode and Copy mode

To toggle (switch between) Fax mode or Copy mode, simply press COPY The glowing

tells you the current machine mode:

LED

Fax mode Copy mode

COPY FAX

FAX.

1.23

Getting started

Sending using the

If the machine is already in Fax mode, skip to step 2.

If the machine is in Copy mode, press

Adjust the document guides — by sliding either of them to the left or right —

to fit the page(s) you’ll be faxing. Your fax machine’s automatic document feeder will hold up to 50 pages of A4-sized paper, 25 pages of B4-sized paper or 15 pages of A3-sized paper.

Note: If your fax machine’s scanning width (see page 2.2) is set to “A4”, your

machine scans the centre 208 mm and sends it unreduced (see pages

2.3–2.4 for more on reduction).

If you’re sending a multi-page document, “fan”

the pages slightly. The bottom sheet should extend just slightly from the others.

Insert the document

your documents correctly, you will hear a short beep. The display will now show the current scanning width setting and the amount of memory available.

Document Ready A4 Mem:100%

Slide the document guides to fit the width of the document.

face up

ADF

COPY/FAX

. When you insert

to change to Fax mode.

Adjust resolution and contrast if necessary.

If these are

RESOLUTION

Press

CONTRAST

Press

To use your default memory transmission setting, skip to step 8.

Otherwise, press memory transmission.

Now, enter the fax number.

(In fax terms, you’re calling the remote fax, on its remote fax number.) Use the numeric keypad to enter the number:

Press Start 919725552009_

As you can see, you also enter any access codes (such as a 9 for “dialling out” from an office telephone system, or 1 for long-distance) along with the number, just as you would for a regular phone call.

. . . or . . .

Press a one-touch key to dial the number. (See page 2.8)

. . . or . . .

SPEED DIAL/TEL INDEX

Press number, to dial the number. (See page 2.11)

. . . or . . .

SPEED DIAL/TEL INDEX

Press number. (See page 2.14)

START

Press

Now, everything is up to the machines — yours and the one you’re dialling.

• If you’ve set your fax to transmit from memory, your machine will first scan the

document into memory, then dial the other fax. When it makes contact, your machine transmits the stored document from memory.

• If you’ve set the fax is set for non-memory transmission, your machine simply

dials the other fax. When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (or black coverage, to use the fax term) your machine “sees”

on a page, the more slowly the page will feed through as the fax scans it — especially when you transmit in non-memory mode. Sending a page in greyscale mode or certain resolution settings makes your machine “see” more “stuff.” The same is true if you set the contrast to Dark.

, skip to step 7. Otherwise, as desired:

to change the resolution.

, then press or to change the contrast.

MEMORY TRANSMIT

once, followed by a three-digit speed dial

twice and search for the name to dial the

once to “toggle” (switch on or off)

1.24

Getting started

At the end of the operation, your fax machine beeps and displays:

972-555-2009

** Complete **

Important: Whenever you transmit, whether this way or in the numerous ways we’ll

describe throughout this manual, what actually appears on the top line of the display will depend upon how the remote fax number is set. The line may even be blank.

Note: What if the call fails for some reason? See pages 1.27–1.28.

Sending using the

If the machine is already in Fax mode, skip to step 2.

If the machine is in Copy mode, press

If there isn’t a document in the feeder, skip to step 3.

If there’s a document in the feeder, remove it.

Open the book cover.

FBS

COPY/FAX

to change to Fax mode.

BOOK DOC SIZE

Press

Enter Scan Size A4

Adjust resolution and contrast if necessary.

If these are Press Press

Now, enter the fax number.

(In fax terms, you’re calling the remote fax, on its remote fax number.) Use the numeric keypad to enter the number:

Press Start 919725552009_

. . . or . . .

Press a one-touch key to dial the number. (See page 2.8)

. . . or . . .

Press number, to dial the number. (See page 2.11)

. . . or . . .

Press number. (See page 2.14)

RESOLUTION CONTRAST

SPEED DIAL/TEL INDEX

to select the document size,

, skip to step 7. Otherwise, as desired:

to change the resolution.

, then press or to change the contrast.

once, followed by a three-digit speed dial

twice and search for the name to dial the

4, B4, A5

R or B5R

Place the document face down on the

on the right, then gently close the book cover. Make sure the document is set beyond the right front corner.

CAUTION

: Gently close the book-cover so that you don’t catch your

hands, possibly injuring them. When a thick document, such as a book, is on the not press strongly from the top of the book-cover. This may break the contact glass and cause an injury.

and align it with the document scale

FBS

, do

1.25

Getting started

START

Press

Your machine will scan the document into memory. Note: The more “stuff” (or black coverage, to use the fax term) your machine

“sees” on a page, the more slowly the page will feed through as the fax scans it — especially when you transmit in non-memory mode. Sending a page in greyscale mode or certain resolution settings makes your machine (see more detail). The same is true if you set the contrast to Dark.

While your machine scans the document, the display will show:

Sending a fax with on-hook dialling or a handset: manual transmission

Important: Manual transmission available only when you use the

You also can fax a document by dialling using either the monitor speaker (this is called “on-hook” dialling) or the optional handset. Here’s how:

If the machine is already in Fax mode, skip to step 2.

If the machine is in Copy mode, press

COPY/FAX

to change to Fax mode.

ADF

919725552009 A4 NextDoc Mem100%

Amount of memor

If NextDoc appears, it means the machine is ready to scan another page (after completing the current scanning job). If you don’t wish to send any more pages, press clear the NextDoc message; your fax will dial as soon as the machine finishes scanning.

Document size of document currently being scanned.

When the scanning is done, the display will show:

Start Scan → Next Tx Start → Start

To send more pages, proceed to step 10. If the machine has finished scanning all the pages you want to send on this

START

transmission, press Place the next page, then press

10.

To send any more pages, repeat steps 9–10.

11.

Now, everything is up to the machines — yours and the one you’re dialling.

12.

When it makes contact, your machine transmits the stored document from memory.

Note: What if the call fails for some reason? See pages 1.27–1.28.

, and skip to step 12.

Fax number you entered in step 7.

available.

to start scanning.

Insert the document into the

Adjust resolution and contrast if necessary.

If these are

RESOLUTION

Press

CONTRAST

Press

Obtain a dial tone. You can do this by either:

Activating the monitor speaker (by pressing

•

… or …

Lifting an optional handset.

•

In either case, the display shows:

** Tel Mode ** _

Enter the fax number by using the numeric keypad.

Note: For information on entering one-touch and speed-dial numbers, see

pages 2.11–2.14.

** Tel Mode ** 919724032009_

Enter access codes along with the number, just as for a regular phone call. When you hear fax tones from the remote unit, press

Note: If a person answers the phone, tell him or her you’re trying to send a

fax. When his/her machine sends you fax tones, then press

If you’re using the monitor speaker, skip to step 8.

If you’re using an optional handset, hang up (after pressing Note: What if the call fails for some reason? See “Redialling manually,” next

page.

, skip to step 4. Otherwise, as desired:

to change the resolution.

, then press or to change the contrast.

ADF

MONITOR/CALL

START

1.26

Getting started

At the end of the transmission, your fax machine beeps and displays:

972-555-2009 ** Completed **

Cancelling sending a document

To cancel a non-memory transmission, press the returns to standby mode. To cancel a memory transmission, you’ll need to use the Review function (see page

1.28 for an introduction).

, the document will finish feeding through the machine) until the machine

ADF

STOP

two or three times (if you’re using

If the call doesn’t go through: redialling

If the call fails (and you were not using either the monitor speaker or a handset), your machine’s display will show something similar to:

** Auto Redial **

This means your fax machine is set to redial, automatically, the fax call you just tried. While in this Auto Redial mode, the machine can receive faxes and makes as many as 99 fax transmissions.

If you dialled without using either the monitor speaker or an optional handset, your fax automatically redials the number every few minutes (you set the interval; see “Making redial settings,” right column) until one of these happens first:

It reaches the remote fax machine. It has automatically redialled the number for the last try (again, see “Making redial

settings,” right column). Note: If you used either the speaker or a handset, you must redial manually

(right column).

If the last try fails, your machine may print (and/or display) error messages. For more information, see pages 3.7–3.12.

Redialling manually

You always can redial fax or voice calls manually; and, again, you must redial manually if you dialled by using either the monitor speaker or a handset. To redial a fax call manually without using either the monitor speaker or an optional handset:

Confirm that the document is still in the feeder and that your desired resolution

and contrast settings are still correct.

REDIAL/PAUSE

Press

To redial a fax call manually by using either the monitor speaker or an o ptional handset:

Confirm that the document is still in the feeder and that your desired resolution

and contrast settings are still correct.

Obtain a dial tone: either press

REDIAL/PAUSE

Press

When you hear fax tones from the remote unit, press

Note: If a person answers the phone, tell him or her you’re trying to send a fax.

When his/her machine sends you fax tones, then press

To redial a voice call manually using an optional handset:

Obtain a dial tone: either pressing

REDIAL/PAUSE

Press

handset.

MONITOR/CALL

. When the other person answers, speak to him/her on the

or lift the handset.

START

or lift the handset.

Making redial settings

It’s up to you how many times the fax redials a number and how long it waits during redials (that’s called the redial interval). Here’s how to make those settings:

Change to the Fax mode, then press

Set # Of Redials # (2-5): 2

If the number of rediallings you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

PROGRAM, J

, 0, 6,

ENTER

1.27

Getting started

To change the setting, use the numeric keypad to enter the desired number of

rediallings. You may enter 2 to 5. In this example, we’ve entered 3.

Set # Of Redials # (2-5): 3

ENTER

Press

Set Redial Interval Inter. (3-5): 3

If the number of rediallings (in times) and redial interval (in minutes) you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, use the numeric keypad to enter the desired number.

Press

to save the setting.

ENTER

to save the setting.

Cancelling memory transmission or automatic redial: an introduction to

To cancel either a memory transmission (see page 1.23) or an automatic redial, you’ll

REVIEW COMMANDS

use

• When your machine stores a document for automatic redial, that makes that

document one of those stored commands.

• Because your fax machine can store multiple transmission commands in memory,

it keeps track of each command by assigning it a command number — e.g., “C00.”

The Review function gives you the power not only to check on (review) each command currently pending in your machine’s memory but also to detect a command if you decide not to go ahead with the command and send the document.

REVIEW COMMANDS

First, a bit of explanation, however…

PROGRAM

Press

then go back to step 3.

CANCEL

Press

C00:5552009 Check Program/Cancel

If you do want to cancel this command, press

If you want to avoid cancelling this command but do want to review other commands in the queue, press back to step 3.

If you want to stop reviewing the stored commands, press machine to standby mode.

This function gives you enormous control over some of your machine’s most powerful features. For more information on the see pages 2.21–2.22.

to continue on to the next command in the command queue,

. The display shows:

PROGRAM

CANCEL

to view the next command, and go

REVIEW COMMANDS

again.

STOP

to return the

function, please

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

REVIEW COMMANDS

Press

The phone number the command will dial (or, perhaps, redial).

If this is a command you want to cancel, skip to step 5.

If this is not a command you want to cancel, proceed to step 4.

1.28

shows the first command, indicated by its command number and the

LCD

C00:5552009 Program/Cancel

COPY/FAX

once.

to change to Fax mode.

Receiving faxes

Getting started

Different ways to get the job done

Reception modes

Your fax machine has two different reception modes — Tel Ready and Fax Ready — each of which we’ll explain in a moment, along with giving you an idea of which one you should use, depending upon your set-up.

Answering calls manually — for both reception modes

In either reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you... ...go ahead and have a normal phone call.

If you hear distinctive fax tones (“beep — beep — beep — beep”) press handset. Your fax machine will begin receiving a fax.

Note:

Don’t try to answer a call by pressing

MONITOR/CALL. The monitor function is only

for on-hook dialling. Your fax machine does not have a speakerphone.

START and hang up the optional

Tel Ready mode: when Auto Answer is off

Use it if: • You intend to use the same line for both fax and phone calls

and

• You’re using, on that line, at least one other phone which is not connected to your fax machine

and

• You have installed an optional handset on your fax machine.

In this mode:

To select Tel Ready:

Press COPY

Press PROGRAM, I, and then ENTER five times. The

current reception mode.

To change the reception mode, press PROGRAM repeatedly until “Tel Ready”

appears.

Press ENTER to save the setting.

The machine will return to the standby mode.

Your fax machine never answers calls automatically; you must answer each call and handle it as described in “Answering calls manually — for all reception modes” (this page, left column).

FAX to change to the Fax mode, if the machine isn’t the Fax mode.

will show your

LCD

Fax Ready Program/Enter

In Tel Ready mode, the Auto Answer light isn’t lit.

1.29

Getting started

Fax Ready mode

Use it if: You have your fax machine installed on a “dedicated” line (one it

doesn’t share with a second phone).

In this mode: Your fax machine answers each incoming call after a certain number

of rings (see page 2.4) and attempts fax reception.

To select Tel Ready:

COPY/FAX

Press

PROGRAM, I

Press

current reception mode.

Fax Ready Program/Enter

To change the reception mode, press

appears.

Fax Ready Program/Enter

ENTER

Press

The machine will return to the standby mode.

In Fax Ready mode, the Auto Answer light is lit.

to change to the Fax mode, if the machine isn’t the Fax mode.

, and then

to save the setting.

ENTER

five times. The

PROGRAM

will show your

LCD

repeatedly until “Fax Ready”

PROGRAM, I

Press

current reception mode.

Fax Ready Program/Enter

To change the reception mode, press

“Fax/Tel Ready” appears.

Fax/Tel Ready Program/Enter

ENTER

Press

STOP

Press

In Fax/Tel Ready mode, the Auto Answer light is lit.

, and then

to save the setting.

to return the machine to standby mode.

ENTER

five times. The LCD will show your

PROGRAM

repeatedly until

Silent fax operation in Fax/Tel Ready mode

Use silent Fax/Tel Ready operation if you want your fax machine to:

• Receive faxes silently (i.e., without beeping at the end of each reception)

. . . but also . . .

• Alert you when a regular voice call comes in. If a voice call comes in, your machine detects it and sounds a special ring for about

30 seconds. If you hear it, you’ll know you should answer.

Fax/Tel Ready mode

Use it if: You’re using the machine as not only your fax machine but also a

telephone.

In this mode: Your fax machine answers each incoming call and, if you receive a

voice call, alerts you with a special ring.

As its name implies, the Fax/Tel Ready reception mode is sort of a hybrid of the Fax Ready and Tel Ready modes.

To select Fax/Tel Ready:

COPY/FAX

1.30

Press

to change to the Fax mode, if the machine isn’t the fax mode.

To make your fax operate this way:

Set your fax machine for Fax/Tel Ready, as previously described.

Activate silent mode on your machine (see page 2.5).

Note: Of course, turning on the silent mode on your fax machine won’t turn off

ringers on other telephones in your house or office. Similarly, other phones won’t distinguish between fax and voice calls.

Getting started

What if you answer a fax call?

With your fax machine in Fax/Tel Ready mode, you can easily use your fax machine on the same line as the other telephone(s) already in your home or office.

Now, let’s deal with the two possible ways your phone(s) and your fax can live happily together on one line:

• A phone connected directly (physically) to your fax machine (see page 1.12).

• A phone, or phones, connected elsewhere in your home or office.

Using a phone connected to your fax machine

If you answer a connected phone and hear fax tones, simply press START and hang up the handset. Your fax machine will go ahead and receive the fax call.

Using a phone not connected to your fax machine

Let’s say you have another telephone connected to the same line (“branch connected”) as, but not physically to, your fax machine. If you answer a call on such a phone and hear fax tones, here’s what to do to receive the incoming fax:

Don’t hang up the line! Instead, either:

• Put the telephone handset down (but --- again --- don’t hang it up) . . . or . . .

• If the telephone has a “hold” feature, put the phone on hold and then hang

up the handset.

Go to your fax machine.

Press MONITOR

Press START.

Return to the telephone. If you didn’t put the phone on hold in step 1, hang up

its handset.

CALL.

Tel/Fax Ready mode

Use it if:

In this mode:

As its name implies, the Tel/Fax Ready reception mode is sort of a hybrid of the Tel Ready and Fax Ready modes.

To select Tel/Fax Ready:

Press COPY

Press PROGRAM, I, and then ENTER five times. The LCD will show your

current reception mode.

To change the reception mode, press PROGRAM repeatedly until “Fax/Tel

Ready” appears.

Press ENTER to save the setting.

Press STOP to return the machine to standby mode.

In Tel/Fax Ready mode, the Auto Answer light is lit.

You’re using the machine as not only your fax machine but also a telephone.

Your fax machine will answer all calls after a number of rings you determine (see page 2.4). If a caller sends a fax, your machine will begin reception. If a voice call comes in, your machine detects it and sounds a special ring for about 30 seconds. If you hear it, you’ll know you should answer.

FAX to change to the Fax mode, if the machine isn’t the fax mode.

Fax Ready Program/Enter

Tel/Fax Ready Program/Enter

1.31

Getting started

Ans/Fax Ready mode

Use it if: You’re using an answering machine which is connected directly to

your fax machine; or you’re using a second telephone which is connected directly to your fax machine.

In this mode: Your fax machine waits until the phone has rung a certain number of

times (see “Using an answering machine with your fax machine”, next column) before it attempts fax reception. This gives your answering machine (or you, in the case of using a second phone) a chance to “grab” the line when someone calls.

To select Ans/Fax Ready:

COPY/FAX

Press

PROGRAM, I

Press

current reception mode.

Fax Ready Program/Enter

To change the reception mode, press

Ready” appears.

Ans/Fax Ready Program/Enter

to change to the Fax mode, if the machine isn’t the fax mode.

, and then

ENTER

five times. The LCD will show your

PROGRAM

repeatedly until “Fax/Tel

Using an answering machine with your fax machine

Here are a few additional steps you’ll need to follow if you’re connecting your answering machine to your fax machine:

Set the fax machine for Ans/Fax Ready, as previously described.

Set your answering machine to answer calls after no more than two rings.

(Consult the answering machine’s instructions if necessary). Note: Your answering machine may have a “toll-saver” feature which causes

the machine to allow only one ring if it has messages waiting. However, since some versions of this feature allow as many as four rings if there aren’t messages waiting, using this feature may cause problems. So please be sure your answering machine is set to allow no more than two rings, regardless of whether it has messages waiting.

Finally, use your answering machine to create a new outgoing message.

Here’s a suggested message: Hello! You’ve reached [your name or telephone number]. To leave a

voice message, please wait for the beep. To send a fax, press START on your fax machine. Thanks for calling!

Important: Due to the way fax machines work, your message must be no

longer than 10 seconds to avoid causing problems.

ENTER

Press

In Ans./Fax Ready mode, the Auto Answer light is lit.

1.32

to save the setting.

STOP

to return the machine to standby mode.

Detection of “silent” fax machines

Some older fax machines don’t send fax tones when transmitting. If you’re using your answering machine with your machine, this may cause a problem. Under these circumstances, your fax machine would fail to detect the calling fax machine; as a result, the answering machine would record the call --- dead silence.

However, your fax machine can accommodate these “silent” machines without disrupting your answering machine operation. For more information, call your authorised Muratec dealer.

Getting started

What if you answer a fax call?

Using a phone connected directly to your fax machine

If you answer a directly connected phone and hear fax tones, simply press START and hang up the handset. Your fax machine will go ahead and receive the fax call.

Using a phone not connected to your fax machine

Let’s say you have another telephone connected to the same line (“branch connected”) as, but not physically to, your fax machine. If you answer a call on such

a phone and hear fax tones, here’s what to do to receive the incoming fax:

Don’t hang up the line! Instead, either:

• Put the telephone handset down (but – again – don’t hang it up)

. . . or . . .

• If the telephone has a “hold” feature, put the phone on hold and then hang

up the handset.

Go to the fax machine.

Press MONITOR

Press START.

Return to the telephone. If you didn’t put the phone on hold in step 1, hang up

its handset.

CALL.

When the paper runs out

Getting the word from your machine

When your fax machine runs out of paper, the machine beeps, the REPLACE PAPER light glows and the display indicates the “Please Supply Paper” message. Of course, your fax machine cannot print fax messages or copies without paper. However . . .

Receiving when fresh out of paper

If your machine runs out of paper while you’re away, it will store in memory up to 100 separate receptions (see the note, below). This is called out-of-paper reception. Then, when you replenish the paper supply, the fax machine will print the stored messages automatically! This is a great ease to your peace of mind, especially for overnight and weekend sessions.

Note: How many pages (as opposed to receptions) your fax machine can store for

out-of-paper reception will vary. It depends upon not only your machine’s memory capacity but also the types of documents being sent, and the resolution settings at which the documents are sent, to your machine.

1.33

Getting started

Making copies

One of the best things about your fax machine is that it doubles as a copy machine. This makes it easy for you to keep copies of your important documents, such as insurance forms, receipts and letters. That’s right: no more dashes to the copy shop!

COPY FAX

COPY/FAX to change to the Copy mode.

Press

When the machine is in the Copy ready mode, the

Copy Ready Num: 1 C1:A4 100%

Number of copies Copy reduction or enlargement rate

will show:

LCD

Paper size.

Paper source C1: First paper cassette. C2: Optional second paper cassette. (If attached) C3: Optional third paper cassette. (If attached)

: Multipurpose tray.

Contrast level (See page 1.21–1.22)

Making copy settings

Number of pages

Use the numeric keypad to enter the desired number of copies for the document.

Paper source and paper size

If you wish to select the paper supply source manually, press PAPER SIZE until your desired paper source appears:

Copy Ready Num: 1 C1:A4 100%

C2:B4 100%

C3:A5 100%

C3:A4 100%

Tray → Enter

Appears only when the indicated optional paper cassette is attached.

You may also choose from either the standard paper cassette (C1) or the Multipurpose

). If your machine also has either or both of the two optional cassettes, you may

tray (

also choose (

2) or (C3). To use the Multipurpose tray, press ENTER while the display

shows:

Copy Ready Num: 1 Tray → Enter

Then, press PAPER SIZE

to set paper size. This is the size of the paper in either the

paper cassette (or cassettes, if you have one or both of the optional cassettes) or Multipurpose tray. You can set A4-, B4, A5R or B5R-sized paper in the paper cassette(s), and A4-, A5, A5R or B5-sized paper in the Multipurpose tray. When you set the transparency film on the multipurpose tray, please select “OHP” mode.

Copy Ready Num: 1 T:A4 100%

T:A5 100%

T:B5 100%

T:OHP 100%

repeatedly

Copy reduction or enlargement rate

Your fax machine can make enlarged and reduced copies. For more information, see “Setting of enlargement or reduction for copying,” page 1.37.

Note:

The copy enlargement and reduction rate setting affects only copying. It doesn’t affect the fax reception reduction rate (see pages 2.3–2.4).

1.34

Contrast level

See “Contrast” (pages 1.21–1.22) for more information.

Sort copy

Press SORT COPY to toggle (switch on or off) sorting copy if necessary. The initial setting is Off.

Getting started

How to copy

When using the

If necessary, press

Otherwise, proceed to step 2.

Prepare the document just as you would to send a fax

(if necessary, review page 1.24). Note: There are certain types of documents you never

should insert into your fax machine. (You might wish to review “Things

Insert your document

When the document is correctly inserted, you’ll hear a short beep.

• If copying a multi-page

document, “fan” the pages so that the bottom page extends just slightly from the rest.

• Your machine’s

up to 50 pages of A4-sized paper, 25 pages of B4-sized paper or 15 pages of A3-sized paper.

• Make sure that

Do not

same stack.

ADF

COPY/FAX

to put in your fax,” page 1.21.)

NOT

ADF

all

the pages are the same size and thickness.

attempt to feed documents of different size and thickness in the

to change to Copy mode.

face up

. Adjust the document guides for a correct fit.

will hold

COPY FAX

Adjust resolution and contrast if necessary.

RESOLUTION

Press

CONTRAST

Press Note: For copying, your only resolution choices are either superfine or

halftone mode.

Set the reduction rate, if you want. (See “Setting of enlargement or reduction for copying,” page 1.37.)

If you want to make only one copy of each page of the document, skip to step

9. Otherwise, proceed to step 7.

Use the numeric keypad to enter the desired number of copies for each page in the document. You may choose one to 99 copies. Here, we’ve entered “03” to choose a setting of three copies.

Copy Ready Num: 3 C1:A4 100%

Note: For fewer than 10 copies, enter a leading zero before the digit —

e.g., “03” (although, as shown above, the zero will not appear in the final display).

SORT COPY

Press copies, as desired.

START

Press

to change the resolution.

, then press or to change the contrast.

Number of copies

once or twice to “toggle” (switch on or off) the sorting of

to begin the copying process.

Note: Before copying, your machine automatically tries to select suitable

sized paper from its paper cassette(s) to copy at 100%. If there isn’t suitable sized paper in the cassette(s), the machine automatically will set the reduction rate so as to fit the printout on one sheet of paper, and the display will show:

Copy Ready Num: 1 C1:A4 100%

Of course, you always can make manual changes in the reduction rate (see page 1.37) and paper source (see page 1.34).

Note: To stop the copying before it is through, press stop. Note: Thanks to your machine’s Triple Access feature (see page 2.35 for more),

copying doesn’t keep you incommunicado while in progress: you can start a fax or voice call and even receive a voice call during copying.

1.35

Getting started

When using the

If necessary, press

Otherwise, proceed to step 2.

Open the book cover, place your document

the

and align it with the scale on the right.

FBS

Note:

Be sure that you place the original document on the orientation as the paper in the paper source (which you’ll select in step 4, below).

Gently close the book cover.

PAPER SIZE

Press

recording paper (see page 1.34).

Adjust resolution and contrast if

necessary.

RESOLUTION

Press resolution.

CONTRAST

Press

Note:

For copying, your only resolution choices are either superfine or greyscale mode. (See page 1.21.)

Set the reduction or enlargement rate, if needed. (See “Setting of enlargement

or reduction for copying,” page 1.37.)

If you want to make only one copy of each page of the document, skip to step

10. Otherwise, proceed to step 8.

Use the numeric keypad to enter the desired number of copies for each page in

the document. You may choose one to 99 copies. Here, we’ve entered “03” to choose a setting of three copies.

Copy Ready Num: 3 C1:A4 100%

Note:

For fewer than 10 copies, enter a leading zero before the digit — e g., “03” (although, as shown above, the zero will not appear in the final display).

FBS

COPY/FAX

to select

to change the

, then press or to change the contrast.

to change to Copy mode.

face down

Number of copies

FBS

COPY FAX

in the same

SORT COPY

Press

copies, as desired.

START

Press

10.

Note:

To stop the copying before it is through, press

Note:

Thanks to your machine’s Triple Access feature (see page 2.36 for more), copying doesn’t keep you incommunicado while in progress: you can start a fax or voice call and even receive a voice call during copying.

once or twice to “Toggle” (switch on or off) the sorting of

to begin the copying process.

STOP

When using the Multipurpose tray

When you need to use a size of paper not cu rrently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the Multipurpose tray.

Important:

Either insert the document in the

Place a sheet of printout paper on the Multipurpose tray. Then align the paper guides to the sheet’s edges and insert the sheet until it comes to a stop.

Note:

• If you are going to make more than one copy, you should insert the printout

• You may use A4-, A5R-, B4- or B5R sized paper.

Press

or place it on the

ADF

Place the original document in the same orientation as the paper in the paper source (which you’ll select in step 5, next page).

paper only one page at a time.

PAPER SIZE

Copy Ready Num: 1 Tray → Enter

repeatedly until the following display appears:

FBS

not

for copiers. Also, be

1.36

Getting started

Press ENTER.

Then, if necessary, press PAPER SIZE

paper you place document on the A5R- or B5-sized paper.

Copy Ready Num: 1 T:A4 100%

T:A5 100%

T:B5 100%

T:OHP 100%

Note: When you set the transparency film, please select “OHP” mode.

You can use the A4-sized transparency film.

If necessary, select desired resolution, contrast, reduction/enlargement rate.

(See “Setting of enlargement or reduction for copying,” right column.)

Press START to begin the copying process.

again to select a same size of recording

ADF

. You can select either A4-, A5-,

FBS

Setting of enlargement or reduction for copying

Your fax machine is capable of enlargement and reduction when copying. Note: The copy enlargement and reduction rate setting is available only for copying,

not for faxing.

Important: Copy enlargement is available only for copying using the

available for copying using the To change the reduction or enlargement rate for copying, either select a pre-set rate or directly enter a rate.

ADF

Selecting a pre-set rate

Either . . .

• Press

. . . or . . .

ENLARGE to select one of the following fixed enlargement rates.

100% 115% 12 2% 14 1% 1 72% 200%

115%: B5 → A4 122%: A4 → B4, A5 → B5, A5R → B5R, B5 → A4 141%: B5 → B4, A5 → A4 172%: A5 → B4

FBS

; it is not

• Press

REDUCE to select one of the following fixed reduction rates.

100% 86 % 8 1% 7 0% 5 0%

86%: A3 → B4, A4 → B5, A4R → B5R 81%: B4 → A4, B5 → A5, B5R → A5R 70%: A3 → A4, B4 → B5, A4 → A5, A4R → A5R 50%: A3 → A5

1.37

Getting started

Directly entering a rate

Using the numeric keypad, directly enter the reduction or enlargement rate by doing one of the following.

Either . . .

Press #.

Enter your desired rate using the numeric keypad. You can set any rate from

50% reduction through 200% enlargement. Press # again.

. . . or . . .

Press through 200% enlargement.

or to adjust the rate, at 1% intervals, from/including 50% reduction

Copy protection

With such a versatile copier built right into your fax machine, you might want to make sure it doesn’t become too tempting to some people whose unauthorised copying could deplete your machine’s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes — in other words, to activate copy protection:

While this setting is active, whenever someone tries to change the machine to Copy mode, the machine will sound a brief alarm tone and display:

Fax Ready Copy Off

Important:

To turn off copy protection off so that you can again use the machine’s

copying function, repeat steps 2–4, above (step 1 is unnecessary since

the machine will be in Fax mode) except that, in step 3, you press

PROGRAM

Copy Protect: Off Program/Enter

so that the display shows:

If the machine is in Fax mode, skip to step 2.

Otherwise, press

Press

1.38

PROGRAM, J

Copy Protect: Off Program/Enter

PROGRAM

Copy Protect: On Program/Enter

ENTER

Copy Protect

** Complete **

COPY/FAX

, 0, 3

to turn on copy protection.

to change to Fax mode.

ENTER

Beyond the basics

We’ve covered

the “musts.”

Now, let’s explore

the goodies.

What’s inside in this section

Getting everything just the way you want it .................... 2.2

Autodialler .......................................................................... 2.7

It’s a great phone, too ...................................................... 2.16

Broadcasting .................................................................... 2.17

Delayed transmission ...................................................... 2.20

Batch transmission .......................................................... 2.23

Special features ................................................................ 2.27

Keeping things secure ..................................................... 2.37

F-Code communication ................................................... 2.50

Programmable one-touch keys ....................................... 2.61

Beyond the basics

2.1

Beyond the basics

Getting everything just the way you want it

The EasyStart feature (see pages 1.19–1.20) guided you through the basic settings on your machine. In the next few pages, we’ll cover other settings.

Setting up for scans

You can set three parameters regarding how your machine scans documents for faxing.

• Primary transmission mode — Gives you four ways to send faxes: either one of

the three resolution modes — normal, fine or superfine (“S Fine” on the display) — or in greyscale mode (“Gray”).

• Primary contrast mode — Sets how light or dark you want faxed documents to

be when they arrive at their destinations.

• Scanner width — Sets how wide an area your fax machine scans per page.

Note:

This setting doesn’t effect copies you may make with your machine. If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, J

Press

to select:

Primary: Normal Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appears. In this example, we’ve chosen fine resolution.

, 0, 1,

COPY/FAX

ENTER

PROGRAM

to change to Fax mode.

. The display asks which resolution you wish

repeatedly until your chosen mode

To change the setting, press

appears. In this example, we’ve chosen light contrast.

Contrast: Light Program/Enter

ENTER

Press

wish to select:

Scan Width: A4 Program/Enter

For most uses, “A4” is the proper setting; it scans the central 208 mm of each page. However, you may wish to use the “ the central 252 mm and 294 mm, respectively, of each page. If the setting you see is acceptable, skip to step 8. Otherwise, proceed to step 7.

To change the setting, press

appears. In this example, we’ve chosen “

Scan Width: B4 Program/Enter

Press

Of course, you always can change the resolution and contrast before sending (you can change the scanning width only through the previously described procedure):

• Press

RESOLUTION CONTRAST

to save the setting. The display asks which scanning width you

ENTER

to save the setting.

to change the resolution.

, then press or to change the contrast.

PROGRAM

repeatedly until your chosen mode

4” and “A3” settings, which scan

repeatedly until your chosen setting

4.”

Primary: Fine Program/Enter

ENTER

Press

wish to select:

Contrast: Normal Program/Enter

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

2.2

to save the setting. The display asks which contrast setting you

Beyond the basics



Using

CODE

to enter characters

Certain settings give you a chance to enter some kind of identifying name. You can do this with the one-touch keys, but you may also use the

CODE key in combination with

other keys to produce a wide variety of characters, as well as regular letters and numbers. Here’s how to do it:

When the machine prompts you to enter a name, press CODE. The display will

change to:

Your Name :Code _

Consult the chart below and find the character you wish to enter.

Second keypress

2 3 4 5 6 7 A B C D E F

1 2 3 4 5 6 7 8

9 A B C D E

0@P ` p

!1AQaq

”2BRbr #3CScs $4DTdt

%5EUeu

&6FVf v

7GWgw (8HXhx )9IYIy *:JZjz

+;K[k{

,<Ll|

-=M]m} .>N^n→ /?O_o ←

First keypress

d e   o  k z l { j y m ~ n } q  r g p h v u  t  b c 

↑

\ a ” o

ª S

↓

l T

 ¬     

- I



» s C x ¦ |

< ¹ > 

“

 





The legends just outside the box indicate which key you press, and in which order, to get a given character. For example, to get a backslash (\) character, you’d press (The blank areas for 2, 0 and

, 0 indicate where spaces occur).

, 8.

Making settings for printing faxes

You can set three parameters for printing received fax messages:

• Print reduction rate

• Reduction margin

• Half-page reception

You set all three in the same operation (see next page), but each deserves its own brief explanation.

Print reduction rate

Print reduction lets you set the machine to reduce a large incoming document to a size which will fit on your paper. This setting doesn’t effect copies you may make with your machine. Fortunately, however, it also has copy reduction (see “Setting of enlargement and reduction for copying” on page 1.37). Here are the options for print reduction settings:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto

100%

97%

91% 81%

75%

minimum of 50%. Tries to reduce printout to fit on one sheet of your selected paper size; if can’t, prints the image at 100% size on two or more pages.

Performs no reduction. (Due to the sender’s

, this may print two

TTI

pages when receiving a one-page fax document. See “97%” [below]). Reduces an original so that the final printout of a one-page

document (if the original isn’t larger than the paper in your machine) will be only one page long, despite the

TTI

. Provides slightly more reduction. Provides even greater reduction. Helpful for certain international

stationery sizes, as well as special applications. Turns legal-sized originals into letter-sized printed copies.

To enter each character, press the indicated keys.

Important: Remember that you also can enter numbers through the numeric

keypad, letters and other non-numeric characters through the one-touch keys in combination with the

Note: If you make a mistake, press

to change just one character in the name, press

Press

leftward, or

CANCEL

ENTER

to save the name.

to move it rightward, to that character and press

to erase it. Then re-enter until the name is just as you want it.

CANCEL

ALPHABET

to erase leftward. Or, if you want

to move the cursor

key.

But, of course, be sensible…

While handy, the reduction feature can’t solve every situation. (Also, the printout may omit a small bit of the image at the page break if the machine tries to reduce a legal-sized page onto letter-sized paper at any setting other than 75%.) So, whenever possible, load the correct size of paper before receiving a fax (or making a copy) of that size.

2.3

Beyond the basics

Reduction margin

Your fax machine’s reduction margin is measured in millimetres (mm). We’ll define it by explaining how it’s used: When a fax message enters your machine, it measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you have set. If the length of the incoming message is shorter than the sum of (a) and (b), your machine prints the message on just one sheet; otherwise, it prints the message on more than one sheet.

Note:

An Auto reduction setting and a reduction margin setting of 24 mm will print most incoming faxes as single pages. Try this combination first and then, only if you have problems with it, select different settings.

Half-page reception

Half-page reception is especially handy for saving paper if some of the faxes you receive are half-page, “memo-sized” messages. When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception combines separate half-page messages sent back-to-back during the same transmission. If you have half-page reception turned on, your fax won’t hold a standard one half-page reception in memory until a second half-page message follows.

ENTER

Press

reduction margin:

Prnt Reduc Rate: 91% Margin(0-85mm): 24

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

Note:

To change setting, use the numeric keypad to enter the reduction margin you

want. If necessary, press chosen 35mm.

Prnt Reduc Rate: 91% Margin(0-85mm): 35

Press

setting regarding half-page reception:

Half Page Recpt: Off Program/Enter

If the setting you see is acceptable, skip to step 8. Otherwise, proceed to step 7.

To change the setting, press

appears. In this example, we’ve chosen On.

to save the setting. The display shows the current settings for the

This reduction margin setting will affect

PROGRAM

ENTER

to save the setting. The display now shows the machine’s current

to move the cursor. In this example, we’ve

PROGRAM

once or twice until your choice

ADF

(not

) copying.

FBS

Making the printing settings

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, J

Press

reduction rate:

Prnt Reduc Rate:Auto Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

setting appears. In this example, we’ve chosen 91%.

Prnt Reduc Rate: 91% Program/Enter

2.4

, 0, 2,

COPY/FAX

ENTER

. The display shows the currently set print

PROGRAM

to change to Fax mode.

repeatedly until your chosen reduction

Half Page Recpt: On Program/Enter

ENTER

Press

to save the setting.

Setting the number of rings

You can set how many times your fax machine will ring before answering a call. You may choose one to nine rings.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Set # Of Rings # (1-9): 2

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

, 0, 5,

COPY/FAX

ENTER

to change to Fax mode.

. The display will show:

To change the setting, use the numeric keypad to enter the desired number of

rings, from one to nine. Here, we’ve chosen four rings.

Press

ENTER

to save the setting.

Beyond the basics

Set # Of Rings # (1-9): 4

Note: If you enter 0 (zero), the machine will beep briefly to warn you that it

can’t accept that setting.

ENTER

Press

Setting

Do you ever hear static on the line during a phone call? It’s a real nuisance — but, worse, it may ruin your attempts to communicate via fax. This is because “line noise” can easily disrupt the flow of data from one fax machine to another. That’s why your fax machine gives you the chance of operating in Error Correction

Mode (

sending machine automatically checks the data, “block” by “block,” as it sends. If the receiving machine can’t verify the transmission, the first machine will re-send as necessary. (Essentially, the sending machine asks, “Did you ‘hear’ that segment?” and the other one answers either “Yes; go on” or “No; try it again.”)

Note: While using

Note: Not all fax machines have

). When two fax machines communicate while running in

ECM

a troublesome phone line, it also could slow down the transmission time — and increasingly so in proportion to how bad the phone line is. That’s why we let you turn

fax machine not currently using transmission from a usual, non-

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

Press

ECM Mode: On Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

to save the setting.

ECM

PROGRAM

, the

ECM

gives you a better chance of getting a fax document through

on or off as you require.

. If you’ve activated

ECM

, there will be no change in the fax

ECM

transmission.

ECM

COPY/FAX

, 0,

ENTER

to change to Fax mode.

. The display shows the current

and then transmit to a

ECM

setting:

Setting silent mode

If you and your fax share a quiet place, you’ll really appreciate being able to put the machine into silent mode. This mutes both the ringer and the “I’m done!” beep your machine makes after sending or receiving a fax or making a copy.

Note: Let’s say it again — silent mode mutes both the ringer and the beep. So, if

you’re using your fax machine as both a fax and phone (with the optional handset), you may not wish to use this feature.

Note: Of course, turning on the silent mode on your fax machine won’t turn off

ringers on other telephones in your house or office. Similarly, other phones won’t distinguish between fax and voice calls.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Silent Mode: Off Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appears. In this example, we’ve chosen On.

Silent Mode: On Program/Enter

Note: Don’t be confused. If silent mode is On, the machine will be quiet.

If silent mode is Off, the machine will ring and beep as usual. (In other words, the On/Off refers to the silent mode setting, not to the sound itself!)

ENTER

Press

, 1, 4,

to save the setting.

COPY/FAX

ENTER

PROGRAM

to change to Fax mode.

. The display shows your fax’s current setting:

once or twice until your chosen setting

To change the setting, press

appears. In this example, we’ve chosen OFF.

ECM Mode: Off Program/Enter

PROGRAM

once or twice until your chosen setting

2.5

Beyond the basics

Setting the transmission confirmation stamp

You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans.

Note: This feature is available only for documents through the document feeder. Important: Be sure that this feature is turned off if you are sending original

documents you don’t want the fax to stamp.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

setting:

Stamp: Off Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appears. In this example, we’ve chosen On.

Stamp: On Program/Enter

ENTER

Press

, 1,

to save the setting.

ENTER

COPY/FAX

PROGRAM

to change to Fax mode.

. The display shows your fax’s current stamp

once or twice until your chosen setting

If the language you see is the one you want, press If you want to change the language, press

PROGRAM

press

, # again to go to the next language in the cycle.

STOP

to return to standby mode.

to return to standby mode and then

Printing your settings

After you have your machine set as you want, have it print a settings list. We recommend this particularly if you’ll be sharing the machine with other users, who might change the settings for one reason or another. With this list, you can quickly confirm that all settings are as you want, without having to go back and check them on the machine. Or, if you do need to undo someone else’s unauthorised (or even authorised) changes, this list guides you in returning the machine to your preferred settings. Note: Some settings on the list effect only certain operations we’ll explain later. Please refer to the index at the end of these instructions to locate any setting you don’t recognise or understand. To print the settings list:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

prints:

Print Settings ** Printing **

, 2,

ENTER

COPY/FAX

to change to Fax mode.

. The display will show the following as the list

Setting the language

While English is the language in which your machine initially is set to display messages and print reports, you can set it to “speak” French or Spanish, too! As you give the order for the machine to change languages, it “rolls” from English to French to Spanish and then back to English. To make the change from one language to the next, change to the Fax mode then

PROGRAM

press

What is it?

If, after making a language change, you’re not sure which language is showing, press

PROGRAM

2.6

, #.

(do not press

A Num. Une-Touche Program./Val.

A Zielwahl Programm/Eing.

ENTER

and decide based on what results on the display:

is French

is Germany.

Printing a program list

You also can program your machine to print a program list. This list gives a brief summary of the various instructions available on your fax machine, organised in a “program tree” so you can see the key combinations related to each instruction.

Note: Some settings on the list effect only certain operations we’ll explain later.

Please refer to the index at the end of these instructions to locate any setting you don’t recognise or understand.

To print a program list, press Note: If you have certain options installed on your machine, the list will be two

pages in length, due to the greater number of capabilities your machine therefore will have.

PROGRAM

, 8. You r machine will print the list.

Autodialler

Beyond the basics

Your fax machine’s autodialler is one of its most versatile features. It stores your most frequently called phone and fax numbers for instant recall — so you don’t have to remember them. Now, it’s easy to dial even the most complicated international calls!

Autodialler basics

How do you autodial?

There are two kinds of autodialler numbers. The difference between the two is how you “call them up,” so to speak:

One-touch — Pressing one of the keys, marked 01–40 (fliptab

) on the right side of the control panel. Speed-dial — Pressing from 001 to 128.

SPEED DIAL/TEL INDEX

followed by a three-digit identifier,

How big is the memory?

How many numbers can your fax store? A total of 200 — up to 72 one-touch numbers and up to 128 speed-dial numbers.

Which number is which?

Your fax machine’s autodialler will hold more than just fax numbers: you can store Mum’s phone number along with your warehouse’s fax number. How? Because, when you command the autodialler to dial a number, the fax checks to see whether there’s a document in the feeder or the flatbed. If there is, the machine dials as a fax machine (i.e., dials while sending fax tones). If there isn’t, it dials as a phone.

EasyDial directory: A preview

Your machine also features a built-in EasyDial directory (see page 2.14). This lets you enter your fax/phone numbers along with descriptive names. (Your machine calls this name a Location EasyDial, you can look them up by name as if you were using a phone book! As you store the numbers — we’ll get to that shortly — you’ll see how to enter the names so you can use this extremely handy feature.

.) The autodialler sorts these listings alphabetically so, with

) and 41–72 (fliptab

Special dialling characters

Which number do you find easier to read: 919725552009 or 9-1-972-555-2009? Obviously, it’s the second one. The hyphen (or dash) character (“-”) separates the

number into its various parts — in this example, a 9 for outside-line access, a 1 for long-distance access, the area code and the phone number.

Imagine how much more important this can be if you also have to use special longdistance access codes, country codes for international calling, etc.

Also, certain calls require special symbols besides just numerals to get through. If you make calls to other countries — or just have your fax machine on an unusual phone system — you’ll want to be able to put the appropriate characters in the numbers you store. Otherwise, your autodialler won’t be so “auto” after all!

That’s why your fax machine allows you to enter special dialling characters. Here’s a brief description of these characters, as well as how you can put them in the numbers you store in the autodialler:

Char. What it does Keystroke(s)

Makes long numbers easier to read. Doesn’t

change dialling operation.

(Has no effect in the Europe.)

Enters a pause, during the dialling of long-

distance numbers or when you’re dialling through PBX. Each pause uses two of the characters you can store in one phone number.

Press during a call to send a “Flash” signal.

If your fax machine is on a pulse (not tone-

dialling) line, switches from pulse-dialling to tone

DTMF

”)-dialling. Use after the actual phone

(“ number but before any characters (such as a longdistance carrier’s access code) which must be in

DTMF

tone. Do not use on a tone line.

DIALING OPTIONS

(once)

DIALLING OPTIONS

(twice)

DIALLING OPTIONS

(3 times)

REDIAL/PAUSE

of at least one other character]

FLASH

DIALLING OPTIONS

(once), then (once), then

OPTIONS PROGRAM

[after entry

PROGRAM

DIALLING

(3 times), then

2.7

Beyond the basics

Considering call groups

As we’ll explain more fully later, your fax machine can broadcast — send the same fax to numerous remote machines (see “Broadcasting,” pages 2.17–2.19). As you “train” your autodialler, you may wish to set up call groups. These are sets of phone numbers, arranged as you see fit, which make broadcasting simpler. For example, you may wish to have one call group consisting of all your clients in a particular city, another group with all of your field sales team members, another with all your vendors and still another with the various financial institutions with which you do business. Also, one number can belong to as many as 32 groups. Your fax machine can store as many as 200 numbers in up to 32 different call groups. In the following explanations of how to store autodialler numbers, you’ll see that it’s easy to assign those number to call groups, for maximum convenience. Also, you can easily print a directory of your call groups (see page 2.14).

Using one-touch numbers

As indicated previously, your fax machine will store up to 72 one-touch numbers by using the keys marked 01–40 (fliptab A) and 41–72 (fliptab B).

Entering or changing a one-touch number

Important: To erase a number, see “Erasing a one-touch number” (pages 2.10–

2.11).

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press

PROGRAM

number entered for one-touch number 01, the display shows either:

Select One-Touch 01:No Number Stored

If 01 is the key you want to set, skip to step 5. (However, our sample displays from here on will say “02” rather than “01.”)

Press the one-touch key in which you want to store a number or change a previously stored number. Here, we’ve selected 02 and the display shows either:

Select One-Touch 02:No Number Stored

, 1,

COPY/FAX

. Depending on whether you already have a

ENTER

to change to Fax mode.

Select One-Touch

01:9-1-555-345-6789

Select One-Touch

02:9-1-555-987-6543

Press

this one-touch number, the display now shows either:

02:Fax Number _

Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever access codes your phone system may require. (You may want to review “Special dialling characters,” page 2.7.) The number can be up to 40 characters in length:

02:Fax Number 9-1-555-929-2039_

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press scroll leftward or

Note: If you make a mistake or want to erase characters entered in a previous

When the number is as you want it, press

The display now shows:

02:Alt. No. _

You may now enter (or change) an alternate number, just as you entered the regular number. This number, too, can be up to 40 characters long. During a transmission or polling operation (see pages 2.30–2.32), your fax machine will try to reach this alternate number only after failing with all redials (see pages

1.27–1.28) to the regular number. If all tries to the alternate number also fail, the fax will sound a beeping alarm tone.

If you do not wish to enter or change an alternate number, skip to step 9. If you do wish to enter or change an alternate number, do so by using the numeric keypad the same way you did in step 5.

Press

. Depending on whether you already have a number entered for

ENTER

02:Fax Number

9-1-555-987-6543_

to scroll rightward.

setting, press one character in the number, press

to move it rightward, to that character and press

Then re-enter until the number is just as you want it.

ENTER

CANCEL

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

CANCEL

to store it.

ENTER

02:Alt. No.

9-1-555-987-6553_

to erase it.

If you change your mind and wish to select a different one-touch key, just

press that key before going on step 5.

2.8

Beyond the basics

The display now shows:

10.

02:Name :Upper _

02:Name :Upper

S. W. Region Office_

The machine now is prompting you for a name — a Location ID, remember? — so you’ll be able to find it easily in the EasyDial directory (see page 2.14). If you do not wish to enter or change this number’s Location

12. If you do wish to enter or change this number’s Location

, proceed to step

11. A number’s Location ID may be up to 24 characters in length. You enter the

11.

Location

the same way you entered your fax name during EasyStart. We’ll

review the process, here. (If you’re changing a previously entered Location see the note at the end of this step).

Important: As in EasyStart, you enter letters and other non-numeric

characters through the one-touch keys.

02:Name :Upper _

The word “Upper” means the machine is currently set for entering only uppercase letters. If you press

, the machine will see it as an R (not an r). To change the setting so that pressing a one-touch key will produce a lowercase, rather than upper-case, letter, press

ALPHABET

. The display will change

to:

02:Name :Lower _

This means pressing one-touch keys will enter lower-case letters: pressing will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

again. To enter spaces, punctuation and symbols, enter the characters shown on the one-touch keypad you want.

CODE

To use

to enter a wide variety of characters, please review the

explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the

key to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

one character in the name, press to move it rightward, to that character and press

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

CANCEL

Then re-enter until the name is just as you want it.

ENTER

12.

Press

to save the setting and continue.

, skip to step

to erase it.

The display now shows either:

13.

02:Group No. _

02:Group No.

2,6_

You may now designate up to 32 call groups to which this number will belong. (If necessary, review “Considering call groups,” page 2.8.)

If you do not wish to change this number’s call group stat us, skip to step 15. If you do wish to change this number’s call group status, proceed to step 14.

Use the numeric keypad to enter the call groups to which this number will

14.

belong. There are 32 possible call groups, numbered 1–32. (If you’re changing a previous call group entry, see the note at the end of this step.

This shows the entry of 3 to assign this one-touch number to Call Group 3:

02:Group No. 3_

Note: As you can see, you don’t have to insert a leading zero for a single-digit

number.

Note: To assign this number to all 32 call groups, enter 0 (zero). If you want to assign the number to more than one call group, insert a comma

after each number (except the last one, of course) by pressing For example, if you enter

GROUP DIAL

, 6,

GROUP DIAL

, 7

GROUP DIAL

to assign this one-

touch number to call Groups 3, 6 and 7, the display will show:

02:Group No. 3,6,7_

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

character in the setting, press move it rightward, to that character and press

to erase leftward. Or, to change just one

to move the cursor leftward, or to

CANCEL

to erase it. Then

re-enter the setting.

ENTER

Press

15.

The display will show the next one-touch number. If you do not wish to enter any more one-touch numbers, press

to save the setting.

STOP

to finish. If you do not wish to enter the currently displayed one-touch number but do want to enter another one-touch number, go back to step 3. If you do wish to enter the currently displayed one-touch number, go back to step 4.

2.9

Beyond the basics

One-touch

Now that you’ve stored a one-touch number or two, let’s discuss the ease of using one-touch keys to make calls. You’ll probably use one-touch numbers to dial fax, not voice, calls most of the time. We’ll show you a bit later (right column) how to dial a one-touch voice call; but, first, here’s how to dial a fax call using a one-touch number:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by

pressing

Note:

Press the one-touch key in which you’ve stored the number.

The machine will handle the call from here, although the exact sequence of events will vary depending upon whether you specified transmission from memory or transmission from the feeder.

If you specified memory transmission (

• Your fax machine scans your document into memory first, then dial the other fax

machine.

• The display shows the Location

settings:

Katz’s Cat Care A4 Normal

fax

dialling

COPY/FAX

MEMORY TRANSMIT

This toggle affects only a transmission from the from the

is always memory transmission.

FBS

to change to Fax mode.

ADF

and the document’s width and resolution

FBS

. Transmission

ADF

One-touch

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine. (Contact your authorised Muratec dealer for more information on this optional item.) Here’s how to make the call:

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

Press the one-touch key in which you’ve stored the number. As the machine

dials, it will show the number on the display:

Note:

Remember that your fax machine’s monitor speaker is not a speakerphone; so, if you dialled by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

Note:

You also can use this method to dial a fax call when, for some reason, you want to hear the other fax’s answering fax tones. (Make sure there’s a document in the feeder). When you do hear those tones, press the document in the feeder; if you’d lifted the handset, hang it up at this point.

phone

MONITOR/CALL

** Tel Mode ** 9-555-2842_

dialling

to use the monitor speaker.

START

to send

Erasing a one-touch number

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press

PROGRAM

Select One-Touch 01:No Number Stored

COPY/FAX

, 2,

. The display shows:

ENTER

to change to Fax mode.

Select One-Touch

01:9-1-555-345-6789

Note:

If the number doesn’t have a Location

• When the other machine answers, your fax will transmit the document directly

from memory. (To review memory transmission, see page 1.23.)

If you specified non-memory transmission (

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its

scanner, transmitting as it goes.

• The display shows the Location

Katz’s Cat Care A4 Normal

Note:

If the number doesn’t have a Location

2.10

and the document’s width and resolution settings:

, the number appears.

only):

ADF

, the number appears.

If 01 is the key you want to erase, skip to step 4. Press the key for the one-touch number you want to erase. Here, we’ve

selected 02:

Select One-Touch 02:9-1-555-987-6543

If you change your mind and wish to erase the number stored in a different one-touch key, just press that key before going on step 4.

ENTER

Press

Erase One-Touch Check Program/Enter

Important: If you want to quit without erasing the one-touch number you’ve

Press

Erase One-Touch ** Complete **

To erase another one-touch number, repeat steps 3–5. Or press standby mode.

. The display shows:

selected, press step 3.

ENTER

to erase the number.

PROGRAM

. The fax will return to

STOP

to return to

Printing a list of your one-touch numbers

Whoops! Forgot which number is “in” which one-touch key? Don’t worry: just print a list of your one-touch numbers. The list includes each key’s identifier, the Location

(if any), number and group number(s) (if any) you’ve stored in the key:

To print the list, press

PROGRAM

ENTER

. 3,

Beyond the basics

Use the numeric keypad to enter the desired speed-dial number’s

three-digit identifier code. Here, we’ve entered 005 and the display shows either:

Enter Speed-Dial No. 005:No Number Stored

If you change your mind and wish to select a different speed-dial number, just

repeat step 2 until the desired number appears, then go on to step 5.

ENTER

Press

this speed-dial number, the display now shows either:

005:Fax Number _

Use the numeric keypad to enter the speed-dial number exactly as your

machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialling characters,” page 2.7.) The number can be up to 40 characters in length:

005:Fax Number 9-1-555-567-1234_

. Depending on whether you already have a number entered for

Enter Speed-Dial No.

005:9-555-397-0123

005:Fax Number

9-555-397-0123_

Using speed-dial numbers

As we mentioned before, your fax machine will store up to 128 speed-dial numbers, designated by three-digit identifier codes from 001 (the first number) through 128.

Important: When entering the identifier code for a speed-dial number, you

must enter leading zeroes, if necessary, to make three digits (e.g., 001 or

027). Of course, speed-dial numbers 100–128 don’t require leading zeroes.

Entering or changing a speed-dial number

Important: To erase a number, see “Erasing a speed-dial number” (page 2.14).

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

number entered for speed-dial number 001, the display shows:

Enter Speed-Dial No. 001:No Number Stored

If 001 is the speed-dial number you want to set, skip to step 4. (However, our examples from here will say “005” rather than “001.”)

ENTER

COPY/FAX

. Depending on whether you already have a

to change to Fax mode.

Enetr Speed-Dial No.

001:9-555-584-6950

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press scroll leftward or

Note: If you make a mistake or want to erase characters entered in a previous

setting, press one character in the number, press

to move it rightward, to that character and press

Then re-enter until the number is just as you want it.

When the number is as you want it, press

The display now shows either:

005:Alt. No. _

1.27–1.28) to the regular number. If all tries to the alternate number also fail, the fax will sound a beeping alarm tone. If you do not wish to enter or change an alternate number, skip to step 9.

to scroll rightward.

CANCEL

to erase leftward. Or, if you want to change just

005:Alt. No.

9-1-555-789-3556_

to move the cursor leftward, or

CANCEL

ENTER

to store it.

to erase it.

2.11

Beyond the basics

If you do wish to enter or change an alternate number, do so by using the numeric keypad the same way you did in step 6.

12.

Press

ENTER

to save the setting and continue.

Press

The display now shows:

10.

005:Name :Upper _

ENTER

005:Name :Upper

West Coast Sales_

12. If you do wish to enter or change this number’s Location

, proceed to step

11. A number’s Location ID may be up to 24 characters in length. You enter the

11.

Location

the same way you entered your fax name during EasyStart. We’ll

review the process, here. (If you’re changing a previously entered Location see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric

characters through the one-touch keys.

005:Name :Upper _

The word “Upper” means the machine is currently set for entering only uppercase letters. If you press

, the machine will see set it as an R (not an r). To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

005:Name :Lower _

ALPHABET

. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

again. To enter spaces, punctuation and symbols, enter the characters shown on the one-touch keypad you want.

CODE

To use

to enter a wide variety of characters, please review the

explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the

key to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

one character in the name, press to move it rightward, to that character and press

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

CANCEL

Then re-enter until the name is just as you want it.

, skip to step

to erase it.

The display now shows:

13.

005:Group No. _

005:Group No.

1,4,12_

You may now designate up to 32 call groups to which this number will belong. (If necessary, review “Considering call groups,” page 2.8.)

If you do not wish to change this number’s call group stat us, skip to step 15. If you do wish to change this number’s call group status, proceed to step 14.

Use the numeric keypad to enter the call groups to which this number will

14.

belong. There are 32 possible call groups, numbered 1–32. (If you’re changing a previous call group entry, see the note at the end of this step.) This shows the entry of 6 to assign this speed-dial number to Call Group 6:

005:Group No.

Note: You

do not

have to insert a leading zero for the call group number.

Note: To assign this number to all 32 call groups, enter 0 (zero). If you want to assign the number to more than one call group, insert a comma

after each number (except the last one, of course) by pressing This shows the entry of 6,

GROUP DIAL

, 7,

, 1, 0 to assign this

GROUP DIAL

speed-dial number to Call Group 6, 7 and 10:

005:Group No. 6,7,10_

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

character in the setting, press

move it rightward, to that character and press

to erase leftward. Or, to change just one

to move the cursor leftward, or to

CANCEL

to erase it. Then

re-enter the setting.

ENTER

Press

15.

number. If you do not wish to enter any more speed-dial numbers, press

to save the setting. The display will show the next speed-dial

STOP

to finish. If you do not wish to enter the currently displayed speed-dial number but do want to enter another speed-dial number, go back to step 3. To enter this speed-dial number, go back to step 5.

2.12

Beyond the basics

Fax

dialling via speed-dial

To dial a fax call using a speed-dial number:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by

pressing

Note:

Press

Use the numeric keypad to enter the three-digit identifier (such as 018, in this

example) for the speed-dial number you want to dial. The display will show:

Press

The machine will handle the call from here. The sequence will vary depending upon whether you specified transmission from memory or transmission from the feeder.

If you specified memory transmission (

• Your fax scans your document into memory first, then dials the other fax.

• The display shows the Location

settings:

Note:

• When the other machine answers, your fax will transmit the document directory

from memory. (To review memory transmission, see page 1.23.)

MEMORY TRANSMIT

This toggle affects only a transmission from the from the

SPEED DIAL/TEL INDEX

Enter Speed-Dial No. S_

Press Start S018_

START

Shipping & Receiving A4 Normal

If the speed-dial number doesn’t have a Location

is always memory transmission.

FBS

COPY/FAX

. The display will show:

to change to Fax mode.

. Transmission

ADF

and the document’s width and resolution

FBS

, the number appears.

If you specified non-memory transmission (

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its

scanner, transmitting as it goes.

• The display shows the Location

Shipping & Receiving A4 Normal

Note:

If the speed-dial number doesn’t have a Location

Phoning

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine. Here’s how to make the call:

Note:

via speed-dial

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

Press

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The display will show:

Remember that your fax machine’s monitor speaker is not a speakerphone; so, if you dialed by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

You also can use this method to dial a fax call when, for some reason, you want to hear the other fax’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones over either your handset or the monitor speaker, press feeder; if you’re using your handset, hang it up at this point.

MONITOR/CALL

SPEED DIAL/TEL INDEX

** Tel Mode ** S_

Press Start 9-555-5783_

and the document width and resolution settings:

to use the monitor speaker.

. The display will show:

START

only):

ADF

, the number appears.

to send the document in the

2.13

Beyond the basics

Erasing a speed-dial number

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press

To erase another speed-dial number, repeat steps 3–6. Or press standby mode.

PROGRAM, B

Enter Speed-Dial No. 001:No Number Stored

If 001 is the speed-dial number you want to erase, skip to step 5. Use the numeric keypad to enter the three-digit identifier for the speed-dial

number you want to erase. Here, we’ve selected 005:

Enter Speed-Dial No. 005:9-1-555-987-6543

If you change your mind and wish to erase a different speed-dial number, just go back to step 3 and perform it before going on step 5.

Press

ENTER

Erase Speed-Dial Check Program/Enter

Important:

Press

ENTER

Erase Speed-Dial ** Complete **

, 2,

. The display shows.

To quit without erasing the speed-dial number you’ve selected, press

PROGRAM

to erase the number.

COPY/FAX

. The display shows:

ENTER

. The fax will return to step 3.

to change to Fax mode.

Enter Speed-Dial No.

001:9-555-584-6950_

STOP

to return to

Printing a list of your speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s three-digit identifier, the Location number(s) you’ve stored in the number. To print the list, press

PROGRAM, B

, 3,

(if any), number and any group

ENTER

Printing a call group directory

Another convenient feature your fax machine offers is the ability to print a call group directory. (If necessary, review “Considering call groups,” page 2.8.) This lists all

your stored autodialler numbers by Location possible call groups each belongs. The director y divides the call g roups into four banks, 00-09, 10-19, 20-29 and 30-32. (00 means a number is in all call groups). For example, the directory might show:

No. Location 00 10 20 30 S001 And Sew It G 2 4 S002 QP Enterpris 7 0 1 S003 Katz Cat Car 0 2 [01] Carson-List 4 0 4 [02] London Office 1 [03] e.e.gummings 2

In this list, speed-dial number S001 is in call groups 2 and 4; speed dial number S002 is in groups 7,10 and 21; speed dial number S003 is in groups 20 and 32; one-touch number [01] is in groups 4, 10 and 14; one-touch number [02] is in group 1; and one- touch number [03] is in group 2. To print a call group directory, press

PROGRAM, H, ENTER

and indicates to which of the 32

EasyDial directory dialling

The EasyDial directory dialling feature makes your machine’s autodialler even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location name you want appears, you just press Your machine’s EasyDial directory alphabetises in the following order: upper-case letters; lower-case letters; and, finally, symbols and numbers.

To use EasyDial to send a fax, insert the document.

To use EasyDial to make a regular (voice) phone call, make sure there’s no document in the feeder or the flatbed and obtain a dial tone by doing one of the

following:

• Lifting the handset and then skip to step 3.

• Press

Adjust resolution and contrast if necessary.

MONITOR/CALL

s, so you can easily find them and dial them. When the

to begin a call (either phone or fax).

START

to use the monitor speaker and then skip to step 3.

2.14

If you want to toggle between transmission from memory and transmission

from the feeder (i.e., non-memory transmission), press

Note:

This toggle affects only a transmission from the from the

is always memory transmission.

FBS

MEMORY TRANSMIT

. Transmission

ADF

SPEED DIAL/TEL INDEX

Press

listing in your fax machine’s EasyDial directory:

Telephone Index [A] ABC Company :[01]

]

[

Note: Here, the

case letters set. If it began with a lower-case letter, this would instead be an began with a number, this would instead be a

(If this listing is the one you want to dial, skip to step 6). Scroll through the listings to find the one you want. You do this by pressing

certain keys on the numeric keypad:

or 8 to select the character set — upper-case, lower-case, symbol or

•

number — for the first character of the Location

or 6 to check different listings within that character set.

•

Note: The scrolling is “open-ended.” For example, when you run out of

listings beginning with upper-case letters, pressing 4 or 6 automatically moves you into listings beginning with other characters.

indicates this listing begins with a character in the upper-

[a]

; if it began with a symbol, this would instead be a

twice. The display shows the alphabetically first

[0]

[!]

; or, if it

Beyond the basics

What if an EasyDial call doesn’t go through?

If an EasyDial call fails (for example, because of a busy signal), what happens next depends upon the kind of call it was.

If it was a fax call . . .

. . . Your fax machine automatically redials the number after the redial interval (see pages 1.27-1.28). It keeps trying until either of the following occurs first: It successfully reaches the other number (and, if it’s a fax call, makes contact with the machine on the other end). It has automatically redialled the number the last try (see pages 1.27–1.28).

If it was a regular phone call . .

. . . You’ ll have to redial manually:

Obtain a dial tone by

Press redial/pause.

either

lifting the handset or pressing

MONITOR/CALL

When the display is showing the name you want to dial, press

• If there is a document in the feeder, your machine will dial a fax call to the

selected autodialler number.

• If there isn’t a document in the feeder, your machine will activate the

monitor speaker and dial a regular phone call. (Remember that, to make a regular phone call from your machine, you must have attached an optional handset). At this point, you may either:

--- Lift the handset now

… or …

--- Listen to the monitor speaker until you hear the other person answer, and then lift the handset.

START

2.15

Beyond the basics

It’s a great phone, too

As you’ve probably guessed by now, your fax machine is a dandy phone, too! Let’s see just how dandy by looking briefly at the machine’s telephone features.

Important:

Redial

Press REDIAL sure that attempt, too, was also a regular phone call. In a multi-user setting, someone else may have quickly sent a fax without your knowing it).

On-hook dialling

Because your machine has a monitor speaker, you can dial without picking up the handset. For hands-free dialling:

All of the instructions on this page assume you have attached an optional handset to your fax machine.

PAUSE to — you guessed it! — redial the last number you dialled. (Be

Press MONITOR

speaker volume to off; see page 1.18), and the display will show:

** Tel Mode ** _

Dial the number you want. You may use either the numeric keypad, a one-

touch key or a speed-dial number.

Note:

Remember, your fax machine’s monitor speaker is not a speakerphone; so, be sure to pick up the handset if the other person answers!

Note:

You also can dial a fax call this way if, for some reason, you want to hear the other machine’s answering fax tones. (Make sure there’s a document in the feeder). When you do hear those tones, press

CALL. You’ll hear a dial tone (unless you have set your

START to send the document.

You can EasyDial regular phone calls, too

Just in case you didn’t notice, the EasyDial directory dialling feature is available for regular phone calls as well as fax calls. Review the EasyDial instructions on page

2.14 for more information.

2.16

Broadcasting

Beyond the basics

The basics of broadcasting

The fastest way to fax one document to multiple recipients is broadcasting — and your fax machine has very powerful broadcasting capabilities. You can use broadcasting from any function requiring the entry of a fax number! That means you can perform delayed broadcasting (see right column), SecureMail broadcasting (see pages 2.39–2.42) and even broadcasting to “hub” units for relay broadcast initiation (see pages 2.18–2.19). In an ordinary broadcast, you send as you normally would, except for one simple change: you just add more fax numbers! You can enter up to 220 numbers (20 normally dialled numbers plus either 200 autodialler numbers or one call group with all 200 autodialler numbers). We’ll assume you’ve become familiar with regular fax transmission, and shorten the instructions a bit so you can more readily see the differences.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Insert the document and make any necessary adjustments as usual.

BROADCAST

Press

Enter the first fax number — a one-touch number, a speed-dial number,

a call group or just a regular number dialled from the numeric keypad as usual.

To add each successive fax number, press

insert a comma ( in step 4. You can specify up to 220 numbers (see first paragraph, above) for a broadcast.

Press Start [01],9-5551204,S118

Important: Note:

If you enter characters by mistake, just press before proceeding.

START

Press

send it to each number or call group you’ve entered.

GROUP DIAL

Do not insert a comma after the last fax number.

. Your fax machine will scan the document into memory and then

COPY/FAX

inserts its own comma), then enter the number as

to change to Fax mode.

BROADCAST

between each one to

CANCEL

to clear them

The main idea is: when it’s time within an operation for entering the fax number to which you’re to send your document, you enter multiple numbers until you’ve either reached 220 numbers or finished dialling all you want to dial for this document.

Delayed broadcasting

What if you want the broadcast to happen later? That’s the purpose of setting up a delayed broadcast.

Note:

Actually, we’re jumping the gun a bit here; the main discussion of delayed commands comes up in “Delayed transmission” (pages 2.20–2.22). You may wish to read that material before proceeding.

[Same as steps 1–5 of “The basics of broadcasting,” (left column).]

COMMUNICATION OPTIONS, ENTER

Press

Use the numeric keypad to enter the day of the month and time when you want

the fax to perform the broadcast. Here, we’ve set it to occur at 10:15

When the entry is complete, press Press

showing this on the display:

This means your fax machine is “reserved” for the delayed broadcast you just programmed.

If you have set the machine for memory transmission (see page 1.23) from the

ADF

machine normally. If you have set the machine for non-memory transmission from the

machine can receive faxes but can’t transmit until after the delayed broadcast occurs.

Note:

on the 17th.

Delayed Enter Time: 17/22:15

START

. Your machine will return to its normal standby mode, while

** Reserved ** Sep 27 1998 17:17

, it will scan the document into memory, after which you can use the

Transmission from the

is always memory transmission.

FBS

ENTER

, the

ADF

2.17

Beyond the basics

Relay broadcasting and relay broadcast initiation

Relay broadcasting is a powerful function that takes advantage of a remote Muratec “hub” fax machine’s memory to reduce your total communication costs.

A “hub” fax machine is one to which you send a document, so the “hub” can relay it to other machines which you don’t actually call. The “hub” performs a relay broadcast, and the machine which sends the original document to the “hub” has performed a relay broadcast initiation. Your fax machine can perform either operation; in other words, your machine can either send to a “hub” unit or be a “hub” unit.

How it works

Let’s use this example: when you mail invitations to a party, you’re taking part in a relay operation. After all, you’re not personally delivering each invitation to its destination; rather, you’re sending all of the invitations to one central point (the post office) which then actually does “broadcast” the invitations.

Setting it up, or initiating the initiation

For you to perform relay broadcast initiation, three things must be true:

• The remote fax machine must be a Muratec fax machine with “hub” capability.

Note: If you’re not sure whether the unit to which you want to transmit is a true

“hub” unit, please consult your authorised Muratec dealer.

• The call group(s) must exit on the remote fax machine.

• You must know each call group’s identifier number.

To set up a relay broadcast initiation:

COPY/FAX

Press

Insert the document and make any necessary adjustments as usual.

COMMUNICATION OPTIONS

Press

The display will show:

Relay Tx Group No. _

Use the numeric keypad to enter the two-digit of each applicable call group in

the remote “hub” fax machine you’ll be calling. You may specify up to 10 groups for each relay broadcast initiation. Do not press To add each group after the first one, press Below, we’ve entered 2,

to change to the Fax mode, if necessary.

three times and then press

GROUP DIAL

, 4.

ENTER

START

to add a comma.

Now, let’s be a little more specific about what happens when you perform relay broadcast initiation:

• You use your fax machine to send a document to at least one call group in a

remote “hub” machine’s autodialler. This can occur either immediately or as a delayed command (see pages 2.20–2.22).

• The remote “hub” unit receives your document and stores it in memory.

• The remote machine retransmits — relays — the document to each fax number in

each call group you specified. This is the relay broadcast you initiated.

2.18

Relay Tx Group No. 2,4_

Important: Do Note: If you enter characters by mistake, just press

before proceeding.

ENTER

Press

Enter Fax Number _

Enter the fax number for the remote “hub” unit. You may either press a one-

touch key, enter a speed-dial number or just use the numeric keypad as usual. Do not press

not

insert a comma after the last group number.

. The display will show:

START

CANCEL

to clear them

What you do now depends upon when you wish to begin initiating the relay

broadcast. If you want it to begin now, skip to step 9. If you want to delay it, press Note: For more information on delayed transmission, see pages 2.20–2.22.

Use the numeric keypad to enter the day of the month and the time when you

want to begin initiating the relay broadcast. Then press

START

Press

If, in step 7, you chose an immediate relay broadcast initiation, your fax machine will begin dialling the remote “hub” machine. However, if you requested a delayed command, the machine will display “Reserved” on the display’s top line; this means the command is in memory.

COMMUNICATION OPTIONS, ENTER

ENTER

Broadcast news; or, making changes

If you need to make changes in a broadcast after setting it to proceed, you’ll need to make use of the reviewing function which involves the See “Reviewing or cancelling parts of a broadcast,” page 2.22.

REVIEW COMMANDS

key.

Beyond the basics

2.19

Beyond the basics

Delayed transmission

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed transmission commands,

each of which you can program up to 31 days in advance.

Important:

If you program a full 99 delayed transmission commands, no further memory transmission is possible until the machine performs at least one of the delayed commands. (To review memory transmission, see page

1.23.) however, you always can transmit from the feeder by using onhook dialling or an optional handset.

Setting up a delayed transmission

Important:

To set up a delayed transmission:

Your machine remembers only the day of the month, not the month itself, when it’s supposed to perform a delayed transmission. So, if, say, you want your fax to do something at 5:05 that setting sooner than 5:06

COPY/FAX

Press

Insert the document and make any necessary adjustment as usual.

COMMUNICATION OPTIONS

Press

1.Delayed Comm.Option/Enter

ENTER

Press current time (in 24-hour format, as you’ll recall):

to change to Fax mode, if necessary.

. The display shows the current day of the month, followed by the

on May 26.

. The display will show:

on June 26, don’t make

When the date and time entry is as you wish, press

transmission. The display shows:

Enter Fax Number _

Enter the fax number to which the delayed transmission should go. You may

either press a one-touch key, enter a speed-dial number or just use the numeric keypad normally.

Note:

If you make a mistake or want to erase characters entered in a previous setting, press one character in the number, press to move it rightward, to that character and press Then re-enter until the number is just as you want it.

START

Press

showing this on the display:

** Reserved ** Sep 6 1998 17:17

This means your fax machine is “reserved” for the delayed transmission command you just programmed.

If you had set the machine for transmission from memory, it will scan the document into memory, after which you can use the machine normally.

If you had set the machine for transmission from the receive faxes but can’t transmit.

. Your machine will return to its normal standby mode, while

CANCEL

to erase leftward. Or, if you want to change just

ENTER

to save the delayed

to move the cursor leftward or

CANCEL

ADF

to erase it.

, the machine can

Delayed Enter Time: 06/17:16

Use the numeric keypad to enter the day of the month and the time when you

want the fax to perform the delayed transmission.

Note:

To move the cursor to a specific digit, press leftward, or

Here, we’ve set the transmission to occur on the 11th at 11:05

Delayed Enter Time: 11/23:05

2.20

to move it rightward, to that digit.

to move the cursor

Beyond the basics

Reviewing or cancelling delayed commands

If you’ve stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.27–1.28). Your machine can store up to 99 delayed commands. It identifies each by a two-digit command number ranging from 00 to 98. The same procedure lets you both display your machine’s stored commands and have a chance to cancel them, if necessary:

REVIEW COMMANDS

Press

• If your machine is currently holding no delayed commands, it will beep

briefly and then display “No Command” on the display. To return to standby mode, press only the next fax transmission, press

No Command Review/Stop

• If there are commands in your machine’s memory, the display will show in

order of time for performing the stored command:

C00:9-5552311 Program/Cancel

Here, you see command 00, followed by the phone number it’s to dial.

• If the command is to perform a one-touch dial, one-touch number (such as

“[01]”) will appear instead of the phone number. (See “Using one-touch numbers,” pages 2.8–2.11.)

C00:[01] Program/Cancel

• If the command is to perform a speed dial, speed dial number (such as

“S001”) will appear instead of the phone number. (See “Using speed-dial numbers,” pages 2.11–2.14.)

C00:S001 Program/Cancel

• If the command is to perform a group dial, group number (such as “G03”)

will appear instead of the phone number. (See “Considering call groups” pages 2.8.)

C00:G03 Program/Cancel

once.

STOP

. To toggle the confirmation report feature for

REVIEW COMMANDS

• If the command is to perform a batch transmission, the display will show

its batch box number (such as “B01”) rather than the command number. (See “Batch transmission,” pages 2.23–2.26.)

B01:9-5552311 Program/Cancel

• If the command is to perform a continuous polling operation, the display

will show its continuous polling transmission number (such as “P00”) rather than the command number. (See “Continuous polling,” pages 2.31.)

P00:9-5552311 Program/Cancel

Note: If your machine is attempting to perform a command now, it will

appear on the display.

To cancel this command, skip to step 3. To review a different command, proceed to step 2.

If necessary, press

commands. Note: You may stop this operation any time you wish; just press

If you want to cancel the currently shown command, press

The display will show:

C00:9-5552311 Check Program/Cancel

To keep this command (i.e., to abort cancellation) but continue reviewing

stored commands, press To keep this command and stop reviewing commands, press

PROGRAM

repeatedly to scroll through currently stored

STOP

CANCEL

STOP

to return

your machine to standby mode. To go ahead with cancelling the command, press

CANCEL

again and return to

step 2 to view other commands. Note: See also “Reviewing or cancelling parts of a broadcast,” next page.

You can toggle between cancelling the command and turning off/on the confirmation report feature by pressing

REVIEW COMMANDS

• If the command is to perform a broadcast, “Broadcast” will appear instead

of the phone number. (See “Broadcasting,” pages 2.17–2.19.)

C00:Broadcast Program/Cancel

2.21

Beyond the basics

Reviewing or cancelling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

REVIEW COMMANDS

Press

Note:

If your machine is attempting to perform a command now, it will appear

on the display. To cancel this command, To review a different command, proceed to step 2.

If necessary, press

commands.

Note:

You may stop this operation any time you wish; just press To review individual numbers within this broadcast, press

the first number. The display will show:

9-5550388 Program/Cancel

If this is the number you want to cancel, skip to step 5. If it is not, proceed to step 4.

PROGRAM

Press

find a number you do wish to cancel; then proceed to step 5.

CANCEL, CANCEL

Press

If you wish to cancel this number, as well, repeat this step. If you wish to cancel a different number, go back to step 4.

PROGRAM

to move on to the next number, and keep doing so until you

CANCEL, CANCEL

repeatedly to scroll through currently stored

. The next number will appear.

STOP

BROADCAST

to see

Printing a stored document

Your fax machine can produce a printout of each document stored for delayed transmission. You’ll need to know the document’s command number, which you can confirm by either reviewing the commands (see previous page) or printing a delayed command list (see above).

PROGRAM, F

Press

Print Stored Doc. Command No.: _

Use the numeric keypad to enter the two-digit command’s identification

number, 00-98. You do have to enter a leading zero if the command number is 00-09. So, for example, we could enter the following for the very first command, 00:

Print Stored Doc. Command No.: 00_

ENTER

Press

. Your fax machine will print a copy of the stored document.

, 2,

ENTER

. The display shows:

Printing a delayed command list

Can’t remember some details about a delayed transmission command you set up? Or, let’s say, someone else set it up but now he or she has left for the night, and you have no idea why the machine is “reserved” — and how long it’ll stay that way! Fortunately, your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (which appears in the same

previous instructions for actually setting up a delayed transmission command)

• A “note” telling if the command is a polling or relay broadcast initiation operation

(see pages 2.30-2.32 for more on the latter and 2.18-2.19 for more on the former)

• Any selected call groups, SecureMail boxes or database files To print a delayed command list, press

2.22

DD, HH:MM

PROGRAM

format you saw in the

ENTER

, 1,

Batch transmission

Beyond the basics

Broadcasting (see pages 2.17–2.19) gets the same document to multiple locations, but what about the reverse? Wouldn’t it be nice if you could just stack several documents into an electronic “file” and then send the entire contents of that file via fax to one location? Well, you can: it’s called batch transmission. If there are several documents you want to transmit to the same location, you can store up to 40 documents (not pages) into your machine’s electronic batch boxes. The machine can use up to five of these batch boxes, in which you designate in advance when the transmission is to occur and to what remote number it should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine.

Creating or modifying a batch box

The first step to using the batch transmission feature is to create batch boxes in your fax machine. This procedure also lets you modify existing batch boxes.

Important:

To create or modify a batch box:

To erase a batch box, see “Erasing an empty batch box” (page 2.24).

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

PROGRAM, N

Press number entered for batch box 1, the display shows either:

Select Batch Box 1:No Number Stored

If this is the batch box you want to set, skip to step 5. (However, our sample displays from here on will refer to batch box 3 rather than batch box 1.)

Use the numeric keypad to enter the number (1-5) of the batch box you wish to create or modify. Here, we’ve pressed 3 and see either:

Select Batch Box 3:No Number Stored

If you change your mind and wish to select a different batch box, just use the numeric keypad to enter the correct batch box number before going on step 5.

, 1,

COPY/FAX

ENTER

. Depending on whether you already have a

to change to Fax mode.

Select Batch Box

1:9-1-555-345-6789

Select Batch Box

3:9-555-2110

ENTER

Press

3:Fax Number _

Use the numeric keypad to enter the fax number exactly as your machine

should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialling characters,” page 2.7.) The number can be up to 40 characters in length:

3:Fax Number 9-1-555-871-9052_

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press scroll leftward or

Note:

When the fax number is as you want it, press

3:Transmit Time Enter Time: 26/14:00

Instruct your fax to send from this batch box in one of the following ways:

Option 1:

Option 2:

Note:

. The display now shows either:

3:Fax Number

9-555-2110_

to scroll rightward.

If you make a mistake or want to erase characters entered in a previous setting, press one character in the number, press

to move it rightward, to that character and press

Then re-enter until the number is just as you want it.

Once at a certain time on a certain day of the month (e.g., “Do this at 5:05 date and time when the fax should perform the command:

At a certain time each day you press the key (e.g., “Do this at 5:05

then the time when the fax should perform the command:

To change a digit in the date or the time, press leftward, or until the number is just as you want it.

CANCEL

3:Transmit Time Enter Time: 30/17:05

today.”) — Use the numeric keypad to enter 0, 0 (i.e., 00), and

3:Transmit Time Enter Time: 00/17:05

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

CANCEL

ENTER

. The display shows:

on the 30th.”) — Use the numeric keypad to enter the

to move the cursor

to move it rightward, to that character. Then re-enter

to erase it.

2.23

Beyond the basics

When the date and time are as you wish, press

The display now shows:

10.

3:Name :Upper _

The machine now is prompting you for a name for this batch box. If you do not wish to enter or change this batch box’s nam e, skip to step 12. If you do wish to enter or change this batch box’s name, proceed to step 1 1.

A batch box’s name may be up to 24 characters in length. You enter the name

11.

the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered name, see the note at the end of this step).

Important: As in EasyStart, you enter letters and other non-numeric

characters through the one-touch keys.

3:Name :Upper _

The word “Upper” means the machine is currently set for entering only uppercase letters. If you press To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

3:Name :Lower _

This means pressing one-touch keys will enter lower-case letters: pressing will produce an r (not an R) on the display. To switch back for upper-case entries, press To enter spaces, punctuation and symbols, enter the characters shown on the one-touch keypad you want.

CODE

To use explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the Note: If you make a mistake or want to erase characters entered in a previous

Press

12.

To create or modify another batch box, repeat steps 3–12. To finish, press

to enter a wide variety of characters, please review the

keys to be sufficient.

setting, press

one character in the name, press

to move it rightward, to that character and press

Then re-enter until the name is just as you want it.

ENTER

to save the batch box information.

, the machine will see it as an R (not an r).

CANCEL

to erase leftward. Or, if you want to change just

3:Name :Upper

Bookkeeping_

ALPHABET

ENTER

. The display will change to:

ALPHABET

to move the cursor leftward, or

CANCEL

to erase it.

STOP

Erasing an empty batch box

You can erase an empty batch box (if a box has documents stored in it, you cannot erase it; see the first “Important” note after step 5 below). To erase an empty batch box:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, N

Press

Select Batch Box 1:No Number Stored

If this is the batch box you want to erase, skip to step 5. (However, our examples from here will refer to batch box 2 rather than batch box 1.)

Use the numeric keypad to enter the number (1-5) of the batch box you wish to

erase. Here, we’ve pressed 2 and see:

Select Batch Box 2:9-1-972-5559900

If you change your mind and wish to erase a different batch box, just go back

to step 3 and perform it before going on to step 5.

ENTER

Press

Erase Batch Box Check Program/Enter

Important: If you select a batch box which is not empty, the machine beeps

Erase any documents stored in the batch box (see page 2.26), then repeat this procedure from the beginning to erase the box.

Important: If you want to quit without erasing the batch box you’ve selected,

Important: If you want to quit without erasing any batch box, press

ENTER

Press

Erase Batch Box ** Complete **

To erase another batch box, repeat steps 3–6. To finish, press

, 5,

. If the batch box is empty, the display shows:

and briefly displays:

Select Batch Box Document Stored

PROGRAM

press

The machine will return to standby mode.

to erase the batch box.

STOP

ENTER

COPY/FAX

. The display shows:

. The fax will return to step 3.

to change to Fax mode.

Select Batch Box

1:9-5551023

STOP

2.24

Beyond the basics

Printing a list of your batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier number, the Location To print the list, press

(if any), fax number and date/time of start.

PROGRAM, N,

, ENTER.

Storing a document for batch transmission

Your fax machine can store up to 40 documents (as opposed to pages) in each batch box until the date and time you designate for a batch transmission.

Note: For this operation to work, two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batch transmission:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Insert the document and make any necessary adjustments as usual.

Press COMMUNICATION OPTIONS five times and then press ENTER. The

display will show:

Batch Tx Enter Box No. _

Use the numeric keypad to enter the one-digit number for the batch box you

wish to use. Here, we’ve entered 5 to indicate batch box 5.

Batch Tx Enter Box No. 5_

Note: Tx is a common abbreviation for transmission.

COPY/FAX to change to Fax mode.

Printing a list of stored batch documents

You can print a list of all the documents stored in your machine’s batch boxes. This will provide you with the documents’ file numbers so you can erase o r print them if necessary. You need to know a file’s number to erase or print it on your machine. To print the list, press

PROGRAM, N,

, ENTER.

Printing a document stored in a batch box

You can print — without erasing from memory — a document stored in a batch box set up on your fax machine. Here’s how:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press PROGRAM, N, 4, ENTER. The display will show:

Print Batch Doc. Enter Box No. _

Use the numeric keypad to enter the number (1–5) of the batch box currently

“holding” the document you wish to print.

Press ENTER. The display will show:

Print Batch Doc. Enter File No. _

Use the numeric keypad to enter the document’s two-digit file number (00-39).

If the file number is 00-09, be sure to enter the leading zero.

Press ENTER.

COPY/FAX to change to Fax mode.

Press ENTER. The display will show:

Press Start Box: 5 File: 00

Important: The file numbers (shown above as 00) tells you how many

documents are in this batch box. Your machine numbers files 00–

39. You need to know a file’s number to erase or print it on your fax. See also “Printing a list of stored batch documents,” next column.

Press START. If it wasn’t already doing so due to a previous command, the

machine will display “Reserved” on the top line of the display. This means the document is stored in memory.

Your fax machine will print the desired document, then return to standby mode.

2.25

Beyond the basics

Erasing a document stored in a batch box

It’s easy to erase a document stored in a batch box set up on your fax machine:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

COPY/FAX

to change to Fax mode.

PROGRAM

Press

Erase Batch Doc. Enter Box No. _

Use the numeric keypad to enter the number (1-5) of the batch box currently

“holding” the document you wish to erase.

ENTER

Press

Erase Batch Doc. Enter File No. _

Use the numeric keypad to enter the document’s two-digit file number

(00–39). If the file number is 00–09, be sure to enter the leading zero.

ENTER

Press

mind about the erasure.

Erase Batch Doc. Check Program/Enter

Important: To quit the operation without erasing this particular document,

Important: To quit the operation without erasing this or any other document,

ENTER

Press

standby mode.

ENTER

, 6,

. The display will show:

. The fax machine now gives you one last chance to change your

PROGRAM

press

STOP

press

. The fax machine will erase the desired document, then return to

. The display will show:

and go back to step 5.

. The machine will return to standby mode.

2.26

Special features

Beyond the basics

Your fax machine has numerous special features to make your communications easier. We’ll cover them here.

Cover page

For your greater convenience, your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location characters in length. The information appears in a box similar to this:

and your fax number (as stored in the

Fax Message From:

26 May 1998 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

We appreciate your business. Thank you!

Note:

If you send to another plain-paper fax machine, that machine will print this cover page as a full-sized page with the information box at the top, followed by the actual document you’re faxing. How large a bottom margin will result when a thermal-paper fax machine prints the cover page varies from one model to the next. The only way to tell for sure is to send a transmission — with, obviously, the cover page feature activated (see right column) —- to the specific thermal-paper machine in question and see what happens.

) and a message of up to 40

TTI

Toggling the cover page

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Cover Page: Off Program/Enter

To tell the fax machine it should send a cover page before each document you

transmit, press

Cover Page: On Program/Enter

Note:

If you want to abort the operation so the cover page feature won’t work, press

ENTER

Press

Now, the cover page feature is working but your message line (shown in the example, left, as “We appreciate your business. Thank you!) is blank. To enter that message, see “Entering the cover page message” (next page).

, 1,

PROGRAM

to save the setting.

COPY/FAX

ENTER

. The display shows:

again (so that “Off” appears) and press

to change to Fax mode.

STOP

2.27

Beyond the basics

Entering the cover page message

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, K

Press

Now, use the one-touch keypad to enter a message for the cover page. The

message can be up to 40 characters in length. You enter the message the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered message, see the note at the end of this step).

Important:

Cover Page :Upper _

Cover Page :Lower _

This means pressing one-touch keys will enter lower-case letters: pressing will produce an r (not an R) on the display. To switch back for upper-case entries, press To enter spaces, punctuation and symbols, press characters shown on the one-touch keypad you want.

CODE

To use explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the

Note:

If you make a mistake or want to erase characters entered in a previous

setting, press

one character in the message, press

to move it rightward, to that character and press

Then re-enter until the message is just as you want it. When the message is as you want it, press

, 2,

As in EasyStart, you enter letters and other non-numeric characters through the one-touch keys.

to enter a wide variety of characters, please review the

key to be sufficient.

COPY/FAX

ENTER

, the machine will see it as an R (not an r).

CANCEL

to erase leftward. Or, if you want to change just

to change to Fax mode.

ALPHABET

. The display will change to:

ALPHABET

CODE

to move the cursor leftward, or

ENTER

to save it.

again.

then enter the

CANCEL

to erase it.

Printing the cover page

To confirm that the cover page is as you wish, it’s easy to print a sample cover page from your fax machine. Just press

PROGRAM

ENTER

, 3,

Managing your fax with its journal and reports

Setting the activity journal

Just as check book records your daily financial transactions, your fax machine keeps an activity journal which records the machine’s 125 most recent fax transactions. For each, the activity journal lists the following information:

• Assigned number, starting a new each day at 001

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see pages 2.48 – 2.49)

• Result of the call — If preceded by an asterisk (*), this signifies an

communication (see page 2.5).

• Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

If you wish, your fax machine will print the activity journal automatically after 125

transactions. To toggle this automatic printing on or off:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Auto Print: Off Program/Enter

If this setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

appears. Here, we’ve chosen On.

Auto Print: On Program/Enter

ENTER

Press

, 1,

to save the setting.

COPY/FAX

ENTER

. The display will show:

PROGRAM

to change to Fax mode.

once or twice until your desired choice

Printing an activity journal manually

If you need to see an activity journal but can’t wait until your fax has finished the 125 fax transactions and prints the journal automatically, just print the journal manually at any time by pressing

PROGRAM

ENTER

, 2,

ECM

2.28

Setting the reports:

TCR

s and

RCR

You can set your fax machine to print reports. There are two different reports: a transmit confirmation report (

confirmation report (

fax machine, but the

). You can receive a

RCR

function works only when you send a fax to a compatible

RCR

after sending a fax to any group 3

TCR

) and a receive

TCR

Muratec machine. (Consult your authorised Muratec dealer, with any questions about such compatibility). Choose the type of report you want, based on the fax machines to which you’ll be transmitting.

Note:

If receiving a fax from another Muratec machine (even the same model as yours), your fax machine cannot cause a sending Muratec fax machine to generate an

. Instead, the sending machine will print a

RCR

TCR

Information, please: what the reports tell you

To set the printing of either, or both, of these reports:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

TCR Selected Program/Enter

, 3,

COPY/FAX

ENTER

. The display will show:

to change to Fax mode.

If you see the report you wish to set, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appear. Here, we’ve chosen RCR.

RCR Selected Program/Enter

PROGRAM

once or twice until your desired choice

Beyond the basics

TCR

The

gives you the following information for each communication:

TCR

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

• Sample of the document — An image of the first page of the document If an error occurs, the

tells you the remote location called and the error code and

TCR

error message (see pages 3.10 – 3.12).

RCR

The

•

gives you the following information for each communication:

RCR

Date and time

• Remote location called

• Assigned number , starting a new each day at 001

Resolution mode

•

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call — Either “

” or an error code (see pages 3.10 – 3.12).

Press

Auto Print: Off Program/Enter

to save the setting. The display will show:

ENTER

Now your machine is asking whether it should print the selected report automatically after every fax you send. If you see the printing setting you want, skip to step 6. Otherwise, proceed to step 5.

To toggle the printing setting, press

choice appears. Here, we’ve chosen On.

Auto Print: On Program/Enter

ENTER

Press

to save the setting.

PROGRAM

once or twice until your desired

Your fax machine also lets you override this setting for just the next fax transmission. This means you can choose not to print the report even if you’ve specified “Auto Print: On” — which might make sense if you were low on paper and didn’t really need a report on this particular transmission, on the other hand, it also means you can choose to go ahead and print the report although you’ve specified “Auto Print: Off” — which could let you get peace-of-mind on a really important transmission without forcing you to print a report after all the other transmissions! So, to turn on or turn off the confirmation report feature for only the next fax transmission:

REVIEW COMMANDS

Press

Conf.Report :Off Program/Enter

twice. The

will show:

LCD

2.29

Beyond the basics

To change the setting, press

The “On” setting activates automatic printing of a confirmation report, and the “Off” setting disable this printing, for only the next transmission.

When the setting is as you want it, press

Following the next transmission, your fax machine will return to the settin g you specified previously (in step 5 on previous page).

PROGRAM

ENTER

Polling

Polling allows someone to fax a document to you without the other person having to make (and pay for) the call. Your machine can perform:

• Regular polling — Retrieves a document from the remote fax machine.

• Database polling, Muratec-proprietary— (Possible only in communication with

certain memory-equipped Muratec or Murata fax machines). Retrieves a document stored as a file in the remote fax machine’s memory. Great for getting work assignments, updated price lists, contest standings and other frequently updated documents.

• Continuous polling — Retrieves continuously a document from any remote fax

machine for the designated time. For example, a hospital pharmacy can use this to check on orders waiting in other faxes in the hospital.

• Database polling using

perform database polling in communication with not only other Muratec (or compatible) fax machines, but also other makers’ machines. How to use the

2.60).

sub-address, see “F-Code communication” (pages 2.50–

ITU-T

Regular polling

To perform regular polling of a document from any remote fax machine:

Make sure that the polling document is actually set in the remote machine.

COMMUNICATION OPTIONS

Press

display will show:

Enter Fax Number _

Enter the remote machine’s number by either pressing a one-touch key,

entering a speed-dial number or just dialling the number normally through the numeric keypad. To perform regular polling now, skip to step 7. To perform delayed regular polling, proceed to step 4.

-standard sub-addressing — This allows you to

ITU-T

four times and then press

ENTER

twice. The

COMMUNICATION OPTIONS, ENTER

Press

Delayed Enter Time: 15/17:05

Use the numeric keypad to enter the date and time when your machine should

perform the delayed regular polling.

ENTER

Press

START

Press

When it performs the polling command, your machine will dial the number and, upon making contact with the other machine, begin receiving the document as if the other machine had placed the call.

. The display will show:

Database polling

To poll a document from a remote fax machine’s memory:

Make sure that:

• The remote fax machine is a memory-equipped Muratec or Murata fax

machine which has a file stored in its memory, ready for polling.

• You know the one- or two-digit database file number of each file you wish

to poll from the remote machine.

COMMUNICATION OPTIONS

Press

show:

Polling File No. _

Enter the database file number for the document you wish to poll. You can

enter as many as 10 file numbers in one operation. To enter more than one (as in this example), press comma — but do not insert a comma after the last file number.

Polling File No. 5,26,84

ENTER

Press

Enter Fax Number _

. The display will show:

COMMUNICATION OPTIONS

four times and

ENTER

once. The display will

between each to insert a

2.30

Beyond the basics

Enter the remote fax machine’s number by either pressing a one-touch key,

entering a speed-dial number or just dialling the number normally through the numeric keypad. To perform the database polling now, skip to step 9. To perform delayed database polling, proceed to step 6.

COMMUNICATION OPTIONS, ENTER

Press

Delayed Enter Time: 15/17:05

Use the numeric keypad to enter the date and time when your machine should

perform the delayed database polling.

ENTER

Press

START

Press

Your machine will dial the number and, upon making contact with the other machine, begin receiving the file(s) as if the other machine had placed the call.

. The display will show:

Continuous polling

To perform continuous polling from one or more remote fax machines:

Make sure that the polling document is actually set in the remote machine.

Press communication options six times and then press enter.

The display will show the current time:

Cont Polling Start Time: 18:30

Use the numeric keypad to enter the time when your machine should begin the

continuous polling. Here, we’ve set it for 7:00

Cont Polling Start Time: 07:00

Note:

To move the cursor to a specific digit, press

leftward, or When the start time is as you wish, press

show:

to move it rightward, to that digit.

ENTER

to move the cursor

to save it. The display will

Use the numeric keypad to enter the time when your machine should finish the

continuous polling. Here, we’ve set it for 3:00

Cont Polling End Time: 15:00

Note:

If you set an end time earlier than the start time you entered in step 3, the continuous polling will end at the selected end time tomorrow.

Note:

To move the cursor to a specific digit, press leftward, or

When the end time is as you want, press

will show:

Enter Fax Number _

Enter the remote fax machine’s number by either pressing one-touch key,

entering a speed-dial number or just dialling the number normally through the numeric keypad. If you are entering only one number for continuous polling, skip to step 9. To add any additional fax number(s) for this operation, proceed to step 8.

To add each successive fax number, press

insert a comma, then enter the number as in step 7. You can specify up to 10 numbers (and/or call groups) for continuous polling.

Press Start [01],9-5551204,S118

Important: Note:

START

Press

When it performs the polling command, your machine will dial each number and, upon making contact with the other machine, begin receiving the document as if the other machine had placed the call. Every day, it will continue the process throughout the time period you have selected in steps 3–5.

Note:

When you wish to end this operation, use command (see pages 2.21–2.22).

If you enter characters by mistake, just press before proceeding.

to move it rightward, to that digit.

ENTER

not

insert a comma after the last fax number.

REVIEW COMMANDS

to move the cursor

to save it. The display

BROADCAST

between each one to

CANCEL

to clear them

to delete this

Cont Polling End Time: 07:00

2.31

Beyond the basics

The other side of the coin: being polled

Not only can you poll, you also can be polled. To set up a document for regular or database polling by another Muratec or Murata machine:

If your fax machine is set for Tel Ready reception, change it to Auto Answer

mode, causing the Auto Answer light to glow (see page 1.29).

Important:

Insert the document.

Adjust resolution and contrast, if necessary. (This is because your fax machine

will be transmitting to the machine doing the polling.) Change to the Fax mode, then press

show:

Store Polling Doc File No. _

If you are storing this document for regular polling, skip to step 6. If you are storing this document for database polling, proceed to step 5.

Use the numeric keypad to enter a one-or two-digit database file number to

identify the stored document.

ENTER

Press

standby mode.

Your machine

. Your fax will scan the document into memory and return to

can’t

be polled if it’s in Tel Ready mode.

PROGRAM, D

, 1,

ENTER

. The display will

Printing a stored polling document

To print, without erasing it, a document you’ve stored for either regular or database polling:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Print Polling Doc. File No. _

If printing a document set up for regular polling, skip to step 4. If printing a document set up for database polling, proceed to step 3.

Use the numeric keypad to enter a one- or two-digit database file number to

identify the stored document.

ENTER

Press

, 3,

. Your fax machine will print the document.

COPY/FAX

ENTER

. The display will show:

to change to Fax mode.

Limiting polling access to your fax machine

Your fax machine’s closed network setting (see page 2.45) works for polling, as well. If a calling fax doesn’t “present” the proper passcode, it cannot poll from your fax.

Note:

However, if you’re using the Block Junk Fax feature (see pages 2.46–2.47), even incoming calls that meet the passcode test must come from appropriate phone numbers.

Erasing a stored polling document

To erase from your machine’s memory a document you’ve stored for regular or database polling by another machine:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, D

Press

Erase Polling Doc File No. _

If erasing a document set up for regular polling, skip to step 4. If erasing a document set up for database polling, proceed to step 3.

Use the numeric keypad to enter a one- or two-digit database file number to

identify the stored document.

ENTER

Press

2.32

, 2,

. Your fax machine will erase the document from memory.

COPY/FAX

ENTER

. The display will show:

to change to Fax mode.

Beyond the basics

Call request

Wondering why your monitor speaker’s activation key is called MONITOR Now, we’ll explain the actually can send or receive a fax message and have a regular phone conversation on the same call (although, obviously, not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it. You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability. Also, of course, your machine must have an optional handset attached.

part of the name. It may be hard to believe, but you

CALL

Faxing/receiving first, then talking

While your fax machine is sending or receiving the fax, press MONITOR

At the remote fax machine, the ringer will ring after that machine receives

each page. If someone answers at the remote fax machine, your fax machine will ring

several times. If so, pick up the optional handset. In a few seconds, the line will open and you can begin your conversation.

Talking first, then sending a fax

When your phone conversation is through, don’t hang up.

Insert the document you wish to fax.

Adjust resolution and contrast if necessary.

Tell the person at the other fax machine to press START and to hang up his/her

handset. Don’t hang up your handset yet! When you hear fax tones, press START and — now! — hang up your fax

machine’s optional handset. Your fax machine will send the document.

Talking first, then receiving a fax

When your phone conversation is through, don’t hang up.

Tell the person at the other fax machine to press Start and to hang up his/her

handset. Don’t hang up yours yet! When you hear fax tones, press START and — now! — hang up your fax’s

optional handset. Your machine will receive and print out the document.

CALL?

CALL.

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page. To answer the call request:

Lift your machine’s optional handset, and listen for a few seconds. You may

hear a brief series of fax tones. Shortly, the line will open and the person at the other end of the line will

answer. You and that person now can have a normal phone conversation.

Numbering pages

Just before sending a fax, you can set your fax machine to number each page in order. This will help the recipient (or recipients) keep track of all pages. To set up page numbering:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Count the number of pages in your document.

Insert the document. Adjust resolution and contrast, if necessary.

If you want to toggle between transmission from the feeder or transmission

from memory, press Note: This toggle affects only a transmission from the

from the

Press PROGRAM,

Enter # Of Pages (1-50):01

Use the numeric keypad to enter a two-digit count of the number of pages in

your document, based on what you counted in step 2. If there are fewer than 10 pages, enter a leading zero and then the number (e.g., 04 for four pages).

Press ENTER.

Enter Fax Number _

From here, proceed normally with the desired type of transmission. When the remote fax machine prints your document, a note on the right side of yo ur TTI will indicate the number of the page — such as “P.02” for page two.

is always memory transmission.

FBS

, ENTER. The display will show:

COPY/FAX to change to Fax mode.

MEMORY TRANSMIT.

. Transmission

ADF

2.33

Beyond the basics

Audible alarm

Whenever your fax machine receives a document from another fax machine, your machine will sound the alarm tone alerting the person for whom the document is intended.

Important: The alarm tone is sounding until either the person presses

another document is received.

Your machine

Note:

• Polling

• Call request

• Security reception

• Turing off this feature

To toggle this audible alarm feature on or off:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Press PROGRAM

Audible Alarm: Off Program/Enter

If you see the setting you wish, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press PROGRAM once or twice until your desired choice

appears. Here, we’ve chosen “On”.

Audible Alarm: On Program/Enter

Press ENTER to save the setting.

does not

sound the alarm during.

COPY/FAX to change to Fax mode.

, J, 1, 9,

ENTER.

STOP or

Using alternative telephone network service providers

Your fax machine is fitted with a Blue key on the control panel to allow easy access to other telephone networks such as Cable & Wireless (Mercury).

The following information describes how to program the Wireless telephone network (Mercury). For other networks you will have to program the appropriate access number in place of the 132 (Mercury residential service).

For Cable & Wireless (Mercury) proceed as follows:

Mercury access via 131 PIN code (Mercury PIN code service)

For PIN code Mercury access, please program your fax as follows:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Press PROGRAM

Dial Prefix No 03 _

The number you see in the right of the display tells you how many characters you have entered into the Mercury number before.

Enter the Mercury access number

Dial Prefix No 03 131_

Press

Blue

instructs your fax machine to wait for a Mercury dial tone before dialling the PIN number.

, J, 2, 0,

key on the control panel to enter a “M” in the display. This

COPY/FAX to change to Fax mode.

ENTER.

on the numeric keypad.

1, 3, 1

key for the Cable &

Blue

2.34

Dial Prefix No 03 131M_

Now enter both parts of your PIN number (10 digits).

Dial Prefix No 03 131M1234567890_

Note: If you wish to erase your PIN number, press

programmed numbers before proceeding to step 6.

Press ENTER to save the number and continue.

CANCEL to delete all

Beyond the basics

The LCD now indicates the Mercury pause time, for which your fax is set:

Set Prefix Pause Time (00-11): 05

This is used to enter the Mercury pause time in the event of the Mercury dial tone not being recognised.

If the setting you see is acceptable, skip to step 9. Otherwise, proceed to step 8.

Use the numeric keypad to enter the delay that you require. If the delay is

00-09, be sure to enter the leading zero. We suggest a setting of 5 seconds (05):

Set Prefix Pause Time (00-11): 05

ENTER

Press

Note: You can adjust your fax for a delay of 1 to 11 seconds depending upon your

local telephone conditions. To test your exchange for the delay required dial 131 from a telephone and time the delay between dialling and hearing the Mercury tone in your handset.

To check that you have programmed the your chosen cost centre code digits (if applicable) and dial 1500 on the keypad. You should be connected to a recorded message. If not repeat the above programming procedure, increasing the length of the pause. If you still have problems, please call the Cable & Wireless customer services free of charge on 0500-500-193 (Technical Services Number).

to save the setting.

key correctly, press

Blue

key, dial

PROGRAM, J

Press

Dial Prefix No 03 _

The number you see in the right of the display tells you how many characters you have entered into the Mercury number before.

Enter the Mercury access number

Dial Prefix No 03 132_

ENTER

Press

The LCD now indicates the Mercury pause time, for which your fax is set:

Set Prefix Pause Time (00-11): 05

Note: A delay is not required between dialling the 132 Mercury access code

and the national telephone number when using 132 access to Mercury. If the setting you see is acceptable, skip to step 7. Otherwise, proceed to step 6.

Use the numeric keypad to enter the delay that you require. If the delay is

00-09, be sure to enter the leading zero. We suggest a setting of 0 seconds (00):

Set Prefix Pause Time (00-11): 00

ENTER

Press

, 2, 0,

ENTER

1, 3, 2

on the numeric keypad.

to save the number and continue.

to save the setting.

Mercury access via 132 code (Residential 132 service)

In some areas of the country you can access the Mercury network by simply dialling 132 and dialling the full national number. It is not necessary to enter your PIN number because the telephone exchange can transfer your telephone number electronically to Mercury for billing.

For 132 Mercury access and to avoid the need to dial 132 before each and every call. Please program your fax as follows:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

COPY/FAX

to change to Fax mode.

To ensure that you have successfully accessed the Mercury network, press and dial 132. You should be connected to a recorded message welcoming you to Mercury. If you require any assistance please call Cable & Wireless customer services on 0500-500-193 free of charge.

Blue

key

2.35

Beyond the basics

Dialling from a PABX

If you wish to access the Mercury network from a PABX with your fax machine please note: The PSTN access code followed by a dialling pause (The pause is only necessary on pulse dial PABX’s) must be entered into your Mercury button the Mercury access number. i.e. 9-/131MPIN, or 9-/132 if a pause is required.

To program

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Prefix No 03 _

The number you see in the right of the display tells you how many characters you have entered into the Mercury number before.

Enter your PSTN access digit “9”. A dialling pause can be entered if necessary by pressing dialling pause. You can then enter the Mercury access code 131 or 132 as described in section 1 or 2 on the previous pages.

ENTER

Press

PROGRAM, J

Press

, 2, 0,

REDIAL/PAUSE

to save the number.

COPY/FAX

ENTER

. The LCD display will show “-/” to indicate a

to change to Fax mode.

To dial a number via Mercury

Pick up the telephone handset or press Press Mercury access.

Dial a cost centre code (2 or 3 digits) if you selected this option when ordering Mercury service. Enter the telephone number on the numeric keypad.

key on the control panel, the display will show a “!” symbol to indicate

Blue

** Tel Mode ** !_

MONITOR/CALL

to hear the dial tone.

To dial using the one-touch or speed dial buttons:

You must instruct your fax machine to access the Mercury network when you store the telephone number into your autodialler. At first, press Mercury network and then enter the telephone number.

key to access the

Blue

The power of Triple Access

Your fax’s Triple Access feature sharply reduces the time you might otherwise spend waiting for the machine to finish its work and let you get back to your own work. T riple Access is a more powerful version of what already is a pretty powerful feature, called dual access. While a fax with normal dual access performs one memory operation, you can do a second operation: set up a memory or delay ed transmi ssion, print a report, m ake settings (incl uding on the autodialler) or even make copies. But your fax’s Triple Access allows a minimum of three operations at once. For example, even if the machine is (1) printing a copy and (2) receiving into memory, it is (3) still available for you to scan in documents for memory transmission.

Notes:

• You must enter the full National Code telephone number when dialling

telephone numbers via the Mercury network.

• Your fax machine will no t display your Mercury PIN number when dialling, or

sound it through the monitor speaker, this a Mercury requirement.

key followed by the one-touch or speed dial button

• You can

(see below for more information).

2.36

not

enter the

Blue

Keeping things secure

Beyond the basics

Your machine h as a number of features to enhance the security of your fax communications. These security features can help you let your private fax documents stay private, avoid unwanted outside communication and even protect against unauthorised use of your machine — as well as control its authorised use.

Note:

The features mentioned in “Keeping things secure” work only between Muratec machines. For secure communications that are possible between your machine and other makers’ machines, see “F-Code communications,” pages

2.50–2.60.

The key to it all: the passcode

Your machine has a protection passcode system which, as you’ll see, is central to the machine’s security capabilities. Normally, this four-digit passcode is set to 0000 (four zeroes). This turns off passcode operation. But, if you set the passcode to anything besides 0000, this passcode provides access to numerous other security capabilities we’ll describe in succeeding pages. To set your machine’s passcode:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Decide upon, and then write down the four-digit passcode (0001-9999) you

want to use and put it in a safe place.

Important:

Press

Note:

Protect Passcode Old Passcode: ****

If you are creating the passcode, use the numeric keypad to enter 0000. If you are modifying an existing passcode, enter the existing passcode.

Press Enter the desired four-digit passcode. Here, we’ve entered 6296:

Protect Passcode New Passcode: 6296

Press Anytime you want to turn off the passcode, change the passcode back to 0000

by repeating steps 1–7 and entering 0000 in step 6.

Do not use 0000. This turns off passcode protection.

PROGRAM

ENTER

, 1, 7,

to save the passcode.

COPY/FAX

ENTER

to change to Fax mode.

. The display will show:

Locking up tight: operation protection

Important:

Because this is a powerful machine you have here — and, besides, you’re paying for its phone calls — you may not want just anybody to use it. That’s why we’ve provided operation protection. When this feature is activated, only those who enter the proper passcode (see “The key to it all: the passcode,” left column) can send faxes from — or even make settings on — the machine.

Activating operation protection

For this feature to work, you must have set the passcode, as described in the left column.

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

PROGRAM, J

Press

Set Opr. Protect Enter Passcode :****

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Set Opr. Protect Enter Passcode :6296

ENTER

Press

Opr.Protect: Off Program/Enter

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press appears. In this example, we’ve chosen “On.”

Opr.Protect: On Program/Enter

ENTER

Press

, 1, 8,

. The display shows:

to save the setting.

COPY/FAX

ENTER

. The display shows:

PROGRAM

to change to Fax mode.

once or twice until your desired setting

2.37

Beyond the basics

Using your fax machine during operation protection

When you press any key on your machine, the display will show:

Operation Protected Enter Passcode :****

Use the numeric keypad to enter the four-digit passcode (here, we’ve entered

the passcode we set previously; see page 2.37).

Operation Protected Enter Passcode :6296

If you make an error, press or until the cursor appears under the character you wish to change; then enter the correct character.

When you enter correct passcode, the machine will let you go on to the next step in the fax operation.

Note:

If you start an operation while the first is still underway (see “The power of Triple Access,” page 2.36), the machine will require the passcode from you once again before proceeding with your new request. However, the first operation will proceed unaffected, even if you fail to enter the correct passcode for the second entry.

Print it later, when it’s safe: security reception

Your fax machine has a security reception capability. This means that you can tell the machine to keep all received faxes in memory (but not print them) after a certain time; then, later, you instruct it to go ahead and print out the saved faxes. This is great if, for example, you have concerns about after-hour workers nosing around in documents intended for your eyes only!

Important:

Note:

For this feature to work, you must have pre-set the passcode (see page 2.37) to something besides 0000; and, of course, you must know the passcode:

In the following instructions, your machine’s display shortens the word Transmission to Tx and the word Receive to Rx.

Activating security reception

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, O

Press

Set Security Rx Enter Passcode :****

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Set Security Rx Enter Passcode :6296

ENTER

Press

Security Rx: Off Program/Enter

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press

appears. In this example, we’ve chosen On.

Security Rx: On Program/Enter

ENTER

Press

Set Security Rx Enter Time: 15:42

If you want security reception to begin now (and at this same time every day), skip to step 8.

Otherwise, proceed to step 7. Use the numeric keypad to enter the time (24-hour format) when security

reception should begin every day. “Type over” the numerals displayed. Here, we’ve entered 17:35 (5:35

Set Security Rx Enter Time: 17:35

To change a digit, press to move leftward, or to move rightward, to that digit. Then, enter the correct digit.

(the letter O, not a zero), 1,

. The display shows:

. The display shows the machine’s current clock setting:

COPY/FAX

PROGRAM

to change to Fax mode.

ENTER

. The display shows:

once or twice until your desired setting

2.38

Press

ENTER

to save this setting.

Printing from (and turning off) security reception

When security reception is active, an incoming fax goes directly into your fax machine’s memory (but is not printed) and lights the To retrieve the faxes received during this security reception (and to return your machine to normal reception until the next time):

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

COPY/FAX to change to Fax mode.

MEMORY RECEIVE light.

Beyond the basics

That’s why your fax machine has Muratec’s time-tested SecureMail feature. SecureMail uses some of your fax’s memory as paperless “electronic mailboxes.” Your machine can use up to 10 of these mailboxes.

Note:

Please don’t confuse SecureMail’s 10 electronic mailboxes with your machine’s five electronic batch boxes (see pages 2.23–2.26). While both use electronic memory, they are not the same.

Also, you can send SecureMail to any of certain Muratec fax machines. Your authorised Muratec dealer can give you further information.

Press PROGRAM, O (the letter O, not a zero),

Print Mem Rx Doc. Enter Passcode :****

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Print Mem Rx Doc. Enter Passcode :6296

Press ENTER.

• If you’ve entered the correct passcode, your fax machine will print all

documents in — and then erase them from — its memory; and it will turn security reception back off until reaching the appropriate time again.

• If you’ve entered an incorrect code, your fax machine will refuse to print

and security reception remains active.

• If the machine has not received any document, “No Document Stored”

message will show on the display and security reception remains active.

ENTER. The display shows:

Receiving and sending SecureMail

Note:

The SecureMail feature described here works only with other Muratec fax machines. However, your machine also has a feature called F-Code which allows it to perform SecureMail communications with not only other Muratec faxes but also other makers’ faxes. See “F-Code communication” (pages 2.50–

2.60) for more information. Perhaps you don’t want to protect all receptions, but, just certain faxes and at any time (without having to set it, as it’s necessary with security reception; see pages

2.38–2.39). Or, for that matter, you may wish to send secure documents to someone else and not worry about whether an unauthorised person near that person’s fax might happen to see the documents.

Receiving SecureMail

Creating, modifying or clearing a SecureMail mailbox

To receive SecureMail, you must have SecureMail mailboxes set up on your fax machine. You may wish also to modify existing SecureMail mailboxes (but, to do so, you must know each mailbox’s To create, modify or clear a SecureMail mailbox:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press PROGRAM,

Set SecureMail Box S Mail No. _

Use the numeric keypad to enter the number, 0–9, of the mailbox you wish to

create. Here, we’ve entered 5:

Set SecureMail Box S Mail No. 5_

Press ENTER. The display will show:

S Mail No. 5 Enter I.D. Code:****

Your next move depends on whether you’re creating or modifying the

SecureMail mailbox:

• If creating — Use the numeric keypad to enter 0000 and press

• If modifying — U s e the numeric keypad to enter the proper

press the attempt and abort this operation.

, 1, ENTER. The display shows:

ENTER. If you enter an invalid

code; see step 4, below).

COPY/FAX to change to Fax mode.

code, the fax machine will reject

ENTER.

code and

2.39

Beyond the basics

The display now shows:

5:Name :Upper _

The machine now is prompting you for a name for this mailbox. For example, you may wish to name it Ernie if someone named Ernie is going to be the usual recipient of SecureMail faxed to this mailbox. If you do not wish to enter or change this mailbox’s name, skip to step 8. If you do wish to enter or change this mailbox’s name, proceed to step 7. If you wish to clear this SecureMail mailbox’s name, press all characters in the mailbox name and proceed to step 7.

A mailbox’s name may be up to 16 characters in length. You enter the name

the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered name, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric

characters through the one-touch keys.

5:Name :Upper _

5:Name :Lower _

CODE

To use explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the Note: If you make a mistake or want to erase characters entered in a previous

function to enter a wide variety of characters, please review the

setting, press one character in the name, press to move it rightward, to that character and press Then re-enter until the name is just as you want it.

, the machine will see set it as an R (not an r).

key to be sufficient.

CANCEL

to erase leftward. Or, if you want to change just

5:Name :Upper

Bookkeeping_

ALPHABET

to move the cursor leftward, or

CANCEL

. The display will change to:

ALPHABET

CANCEL

to erase it.

to erase

ENTER

Press

S Mail No. 5 Enter I.D. Code:0000

The machine is asking for the SecureMail box’s four-digit ID code. This is the code which, as we will see, one must enter in order to print a document which any remote SecureMail-compatible fax sends to this mailbox.

Check the following list to determine your next move.

If, in step 7, you changed the name of an existing SecureMail mailbox and you want to keep its

If, in step 7, you entered a new mailbox name, proceed to step 10. If you wish to change the

Decide upon, and then write down, the four-digit SecureMail ID code (0001-

10.

9999) for this mailbox and put it in a safe place.

Important: After you proceed with step 11, you (or other users whom you

Important: Do not use 0000 as a code.

Use the numeric keypad to enter the four-digit ID code for this mailbox.

11.

Press

12.

Printing a SecureMail mailbox list

You can easily print a list of all the SecureMail mailboxes set up on your machine. Change to Fax mode then press

Note: To assure the security of the mailboxes, the list doesn’t print the

to save the mailbox information. The display now shows:

code the same, skip to step 12.

code of an existing mailbox, proceed to step 10.

designate) must know this code to print documents sent to this mailbox.

ENTER

to save the mailbox information.

PROGRAM, E

, 2,

ENTER

code.

Setting SecureMail storage time

Your fax machine can store incoming documents in SecureMail mailboxes (up to the limits of its memory) as long as 31 days. After that, it automatically erases the documents. To set the storage time:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, E

Press

S Mail Hold Time Hold Time(1-31): 03

, 4,

COPY/FAX

ENTER

. The display shows:

to change to Fax mode.

2.40

Beyond the basics

Use the numeric keypad to enter a two-digit number indicating how long, in

number of days (01-31), you want your fax machine to keep received SecureMail documents. This setting affects all SecureMail mailboxes set up on your machine. Here, we’ve entered 09, for nine days:

S Mail Hold Time Hold Time(1-31): 09

ENTER

Press

to save the setting.

Printing SecureMail you receive

When your fax machine receives a SecureMail document from another Muratec fax machine, your fax will print a message alerting the person for whom the document is intended. Then that person (or at least someone, such as a trusted assistant, to whom that person has divulged his/her SecureMail mailbox’s of days (see “Setting SecureMail storage time,” previous page) in which to print out the message before your machine automatically erases it.

Note:

For this operation to work, two things must be true:

• You must know the SecureMail mailbox’s one-digit mailbox number

• You must know the mailbox’s four-digit

To print a received SecureMail message:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, E

Press

Print SecureMail S Mail No. _

Use the numeric keypad to enter the number of the mailbox whose contents

you wish to print. Here, we’re entered 5:

Print SecureMail S Mail No. 5_

ENTER

Press

Print SecureMail Enter I.D. Code:****

, 3,

. The display shows:

COPY/FAX

ENTER

. The display shows:

to change to Fax mode.

code) has a certain number

code.

Use the numeric keypad to enter the mailbox’s four-digit ID code. Here, we’ve

entered 2345:

Print SecureMail Enter I.D. Code:2345

ENTER

Press

• If you’ve entered the correct

documents in — and then erase them from — the mailbox.

• If you’ve entered an incorrect code, your fax machine will refuse to print

the document.

code, your fax machine will print all

Sending SecureMail

In addition to receiving SecureMail on your machine, you also can send SecureMail to other Muratec fax machines with SecureMail reception capabilities. (If necessary, consult your authorised Muratec dealer for more details.

Note:

For you to send SecureMail to a remote fax machine’s SecureMail mailbox, three things must be true:

• The remote fax machine must be a Muratec fax machine with SecureMail

reception capability.

• The SecureMail mailbox must exist on the remote fax machine.

• You must know the mailbox’s one-digit SecureMail mailbox number.

To send a SecureMail transmission:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Insert the document.

Adjust resolution and contrast if necessary.

If you wish to toggle between transmission from the feeder and transmission

from memory, press

Note:

This toggle affects only a transmission from the

FBS

is always memory transmission.

COMMUNICATION OPTIONS

Press

will show:

COPY/FAX

MEMORY TRANSMIT

to change to Fax mode.

twice and then press

ADF

. Transmission from the

ENTER

. The display

Note:

If the mailbox has received no document, “No Document Stored” message will show on the display and your fax return to standby mode.

S Mail Tx S Mail No. _

2.41

Beyond the basics

Use the numeric keypad to enter the appropriate one-digit number for the

desired SecureMail mailbox in the remote machine. In this example, the number is 8:

S Mail Tx S Mail No. 8_

Note: If you make a mistake, press

one-digit number.

ENTER

Press

Enter Fax Number _

Enter the fax number either by pressing a one-touch key, entering a speed-dial

number or dialling from the numeric keypad. Do not press

What you do now depends upon when you wish the transmission to begin.

To have it begin now, skip to step 12. To delay it, proceed to step 10.

Press

10.

Delayed Enter Time: 19/14:11

Use the numeric keypad to enter the day and time when the SecureMail

11.

transmission should begin, then press Note: If you make a mistake, press

Press

12.

If, in step 9, you chose an immediate transmission, your fax machine will begin dialling. If you chose a delayed command, the machine will display “Reserved” on the top line of the display, indicating that the machine has stored the command in memory and will perform it later.

. The display will show:

COMMUNICATION OPTIONS, ENTER

just one digit in the setting, press to move it rightward, to that digit and press re-enter until the date and time are just as you want it.

START

CANCEL

to back up, then enter the correct

START

. The display will show:

ENTER

to erase leftward. Or, to change

to move the cursor leftward, or

CANCEL

to erase it. Then

Masking the

To prevent unauthorised long-distance calls, some office telephone systems require you to enter not only the phone number but also a personal identification number

) whenever you dial an outside number beginning with 1.

(

If that’s true for you, you’ll probably wish to keep that unauthorised persons can’t discover — and use — the fax’s activated, you can dial a fax number plus a journal, error message printout, delayed command list or even unauthorised user might see it. The include the * or # symbols, if necessary) may be up to eight characters in length.

Important: For this feature to work, the passcode (see page 2.37) must be

There are three possible settings for the

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

Activating the

Important: For this feature to work, you must have pre-set the passcode to

mask feature makes such confidentiality possible. With the

something besides 0000; and, of course, you must know the passcode.

Off

— The feature isn’t working. Any

•

display or printout which shows what you dial.

Mode 1

•

Mode 2

•

access code.

must store the However, if you select Mode 2, this isn’t necessary. (See “Autodialling while using the

(see pages 2.23-2.26), you must store the within the appropriate batch box.

something besides 0000. If necessary, review “The key to it all: the passcode,” page 2.37.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

confidential, so

number. Fortunately, your

mask

, but the

, entered from the numeric keypad (it can

mask feature:

(the display calls it “Mode1”) — Each remote fax unit has a (the display calls it “Mode2”) — Each fax user has a departmental

access code for the remote unit within that number.

mask,” next page for further details.)

mask

COPY/FAX

to change to Fax mode.

will not appear in a

, where an

TCR

you enter will appear on any

access code for the remote unit

2.42

PROGRAM, J

Press

Set PIN Mode Enter Passcode :****

, 1, 6,

ENTER

. The display shows:

Beyond the basics

Use the numeric keypad to enter the four-digit passcode. In our sample here,

we’ve entered 2099.

Set PIN Mode Enter Passcode :2099

Note: If you enter an invalid passcode, the machine’s security feature will

reject the attempt and abort the operation.

ENTER

Press

PIN Mode: Off Program/Enter

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press appears. In this example, we’ve chosen Mode1.

PIN Mode: Mode1 Program/Enter

Press

Autodialling while using the

Note: The following instructions presume you are familiar with how to set and use

your machine’s autodialler. If you need to review, see pages 2.7–2.15.

Note: If the

PROGRAM

ENTER

mask feature is off, you use the autodialler normally.

repeatedly until your desired setting

mask

Use the numeric keypad (including either * or #, if necessary) to enter the

desired

001:PIN Number 1057_

Press

Note: If you press

“Invalid Number” on the display and then returns you to step 3.

Now you may autodial the number as usual.

Important: While in

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.23–2.26), you must store the within the appropriate batch box.

, up to eight characters in length.

ENTER

to save the

ENTER

without entering the

Mode 1, any autodialler numbers you use must include the

. Thus, this applies also to autodialler numbers used with batch

transmission (see pages 2.23–2.26) or programmable one-touch keys (see pages 2.61–2.71).

, the fax machine beeps, indicates

access code for the remote unit

If you’ve specified “Mode2” — as you autodial, load the code

In this mode, you don’t have to add the you enter the

Perform the usual autodialling procedure for the number itself. Here, we’ve

entered speed-dial number 001:

manually each time you autodial:

to the autodialler setting itself. Instead,

If you’ve specified “Mode1” — the

In this mode, before autodialling the desired number the first time, you must add the

to its stored one-touch key or speed-dial number. Here’s how:

Make a normal autodialler entry through the entry of the call group(s). The

display will show:

Set PIN Number Enter Passcode :****

Use the numeric keypad to enter the four-digit passcode. Here, we’ll use our

sample passcode again:

Set PIN Number Enter Passcode :6296

ENTER

Press

001:PIN Number _

. In our example, we’re setting speed-dial number 001:

goes in

Press Start S001_

START

Press

Enter PIN Number _

Use the numeric keypad to enter the

Enter PIN Number 1057_

Press

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.23–2.26), you must store the within the appropriate batch box.

. The machine now asks for the

START

. Your machine will dial the number.

access code for the remote unit

2.43

Beyond the basics

Dialling from the numeric keypad while using the

Note:

If the

If you’ve specified “Mode1” — use “star” power

Enter the phone number, then press the * (“star”) key and enter the

“123456,” enter 19725550911*123456:

Press

desired phone number.

If you’ve specified “Mode2” — the machine guides you

Enter the phone number as usual.

Press

Use the numeric keypad to enter the

mask feature is off, you dial normally.

always goes last. For example, to dial 19725550911 with a

Press Start 19725550911*123456

START

. The

Press Start 19725550911_

START

. The display now shows:

Enter PIN Number _

Enter PIN Number 123456_

disappears from the display, and your machine dials the

mask

. The

If you’ve specified “Mode1” or “Mode2”

Important:

Before sending a batch transmission to a desired number the first time, you must store the

Now, you can perform batch transmission to this box while the

Any autodialler number you use with batch transmission must include

. (To review how to include this information in an autodialler

the

number, review the Mode 1 instructions under “Autodialling while using the

within its batch box. Here’s how:

Perform the batch box setting until you’ve entered the batch box number. The display now asks for the fax number (here, we’ve working with batch box 1):

1:Fax Number _

Enter an autodialler number, or use the numeric keypad to enter the fax number, to which the batch transmission should go.

Important:

ENTER

Press

Note:

If you press indicates “No

mask,” page 2.43.)

If you’re using an autodialler number, it must contain the mentioned previously. If you’re entering a number from the numeric keypad, enter the fax number, followed by the * (“star”) key and then

to save the setting.

ENTER

without entering the

Number” on the display and then returns you to step 2.

, the fax machine beeps,

mask is activated.

, as

START

Press

Performing batch transmission while using the

Note:

The following instructions presume you are familiar with how to set and use both your machine’s autodialler and its batch transmission feature. If you need to review, see pages 2.7–2.15 for more on the autodialler and/or pages 2.23–

2.26 for more on batch transmission.

Note:

If the

2.44

. Your machine will dial the number.

mask feature is off, you dial normally.

mask

Beyond the basics

Setting security transmission

Your fax’s security transmission feature provides extra assurance that your documents go where you’re sending them. When this feature is activated and your machine sends a fax, the machine compares the last four digits of the dialled number to the other unit’s Subscriber page 1.19). If these digits match, your call goes through. If they don’t, your machine disconnects the call and prints an error message telling you to check the condition of the remote unit.

Before you activate this feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

Indeed, some machines don’t even have a Subscriber transmission activated, your machine would disconnect its calls to such machines.

• Access codes can cause confusion. — If an autodialler entry ends with a long-

distance or other access code, activating this feature prevents calls to that fax. (After all, the other fax’s users won’t put your codes at the end of their Subscriber

s.)

Note: In the following instructions, your fax’s display abbreviates Transmission as Tx.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

Press

Security Tx: Off Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appears. In this example, we’ve chosen On.

(the phone number at the top of that unit’s transmissions; see

. So, with security

PROGRAM, J

, 1, 0,

COPY/FAX

ENTER

PROGRAM

to change to Fax mode.

. The display shows the current setting:

once or twice until your chosen setting

s. —

Setting for use of a closed network

For maximum communications security, use a closed network. This limits your machine to faxing to and from only other Muratec fax machines which can “present” the proper passcode.

Important: The passcode you use for closed network operation (and limiting polling

access; see page 2.32) is Once set this way, your machine will disconnect calls coming in from other machines. Setting your fax machine’s closed network passcode

Decide upon, and then write down, the four-digit closed network passcode

(0000-9999) you want to use and put it in a safe place.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

Set Passcode Passcode :0000

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

Use the numeric keypad to enter the desired four-digit closed network

passcode.

Set Passcode Passcode :5627

ENTER

Press

Note: To turn off the closed network passcode and return to normal fax reception,

change the code to 0000 by repeating steps 1–5 and entering 0000 in step 4.

, 0, 8,

to save the setting.

not

the same as the protection passcode.

COPY/FAX

ENTER

to change to Fax mode.

. The display shows the current code:

Security Tx: On Program/Enter

ENTER

Press

to save the setting.

2.45

Beyond the basics

Setting your fax machine to operate in a closed network

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, J

Press

Closed Net.: Off Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

appears. In this example, we’ve chosen On.

Closed Net.: On Program/Enter

ENTER

Press

, 0, 9,

to save the setting.

COPY/FAX

ENTER

PROGRAM

to change to Fax mode.

. The display shows your fax’s current setting:

once or twice until your chosen setting

Setting Block Junk Fax

Although it’s illegal, unauthorised fax traffic — “junk fax” — keeps coming. Your fax machine’s Block Junk Fax feature lets you bar the gates… but, first, please understand how this feature works, to determine whether it is right for you. There are four possible settings for the Block Junk Fax feature:

Off

— The feature is turned off.

•

Mode 1

•

reception to fax machines whose phone number are stored in your auto-dialler (i.e., one-touch and speed-dial numbers). Your machine checks to see if any phone numbers in your autodialler matches the last four digits of the calling fax machine’s subscriber phone number part of the disconnect the call.

Mode 2

•

document reception from fax machines whose phone numbers are stored in the blocked number list (we’ll explain).

Your fax machine checks to see if any phone number in your blocked numbers list matches the last eight digits of the calling fax machine’s phone number. If it does find such a match, your machine will disconnect the call.

(the display calls it “Mode1”) — Your fax machine limits document

(remember, that’s the

). If it doesn’t find such a match, your machine will

TTI

(the display calls it “Mode2”) — In this mode, your fax machine rejects

Mode 3

•

for use if, for example, you do wish to send a document to, but receive from a fax machine whose phone number is stored in your autodialler. If

so, store the same last eight digits (at least four digits) of the phone number as your autodialler into the blocked numbers list so that you can activate this mode.

Note:

So, before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

With this feature activated, your machine would reject faxes from such machines.

• Access codes can cause confusion. — If an autodialler entry ends with long-

distance or other access codes, Block Junk Fax will block out calls from those fax machines. (i.e., those other fax users won’t put your codes at the end of their Subscriber

If you do decide to go ahead with activating Block Junk Fax, here’s how:

(the display calls it “Mode3”) — This combines Modes 1 and 2 ; this is

do not

wish to

In the Block Junk Fax dial list under Modes 2 and 3, your fax can store up to 50 separate fax numbers from which you wish to reject calls.

s.)

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

PROGRAM, J

Press

Block Junk Fax:Off Program/Enter

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press appears. In this example, we’ve chosen Mode2.

Block Junk Fax:Mode2 Program/Enter

ENTER

Press What you do next depends upon what you selected in step 2 or 3.

• If you selected either Off or Mode1, the machine will return to its normal

standby mode. Ignore steps 5–10 in this procedure.

• If you selected either Mode2 or Mode3, the display will show:

Set BlockJunk Dial

Program/Enter

ENTER

Press Otherwise, press

, 1, 1,

to save the setting.

and proceed to step 5 to enter or modify a junk dial number.

PROGRAM

COPY/FAX

ENTER

PROGRAM

and skip to step 10.

to change to Fax mode.

. The display shows your fax’s current setting:

repeatedly until your chosen setting

s. —

2.46

Beyond the basics

Depending on whether you already have a number entered into the blocked

numbers list, the display shows one of the following:

Enter Fax Number 01:_

If you have not entered a fax number into this slot in the list, skip to step 7. Otherwise, proceed to step 6.

If you wish to modify an existing entry in the blocked numbers list, press

or repeatedly until you see the number you wish to modify. … or … If you wish to enter a new number in an already-started blocked numbers list,

press first display in step 5).

Note: To clear a number from the list, see “Clearing a number from the

Use the numeric keypad to enter the last eight characters of a fax number you

wish to block. For example, if you wish to block a fax from someone with a Subscriber id of 972-555-3038, you should enter

5, 5, 5, -, 3, 0, 3, 8

To change only a specific digit of an entry, press to move leftward or to move rightward until the cursor is under the digit, then use the numeric keypad to enter the correct digit.

or repeatedly until you find an empty position in the list (as in the

blocked numbers list,” right column.

Enter Fax Number 01:555-3038

Select BlockJunk No.

01:555-2208

Clearing a fax number from the blocked numbers list

To clear a number from the list.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, J

Press

Fax setting:

Block Junk Fax:Off Program/Enter

If the setting is either Mode 2 or Mode 3, skip to step 4. If the setting is either Off or Mode 1, proceed to step 3.

PROGRAM

Press

In this example, we’ve chosen Mode 2.

Block Junk Fax:Mode2 Program/Enter

ENTER

Press

Select BlockJunk No. 01:555-0911

If this is the fax number you wish to clear from the list, skip to step 6. Otherwise, proceed to step 5.

PROGRAM

Press

the list.

, 1, 1,

until your see your preference, Mode 2 or Mode 3.

twice. The display shows:

repeatedly until you see the number you wish to clear from

COPY/FAX

ENTER

to change to Fax mode.

. The display shows the current Block Junk

ENTER

Press

blocked numbers list.

Enter Fax Number 02:_

If you do not wish to enter or change a fax number, proceed to step 9. If you do wish to enter another fax number, repeat steps 5–8.

Press

list.

Print BlockJunk Dial Enter/Stop

If you do want to print the list, press

10.

If you don’t want to print a list, press normal standby mode.

to save the setting. The display will show the next “slot” in the

STOP

. The display now asks whether you want to print blocked numbers

ENTER

and your machine will print it.

STOP

and your machine will return to

CANCEL

Press

T o clear anot her num ber from t he blocked num bers l ist , repeat steps 5–6. Otherwise, proceed to step 7.

STOP

Press

blocked numbers list:

Print BlockJunk Dial Enter/Stop

If you want to print the list, press Otherwise, press

to clear the number.

. The display now asks whether you wish to print the current

ENTER

and your fax machine will print it.

STOP

to return your machine to its normal standby m ode.

2.47

Beyond the basics

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter his/her department code before sending or polling a document, and the machine counts communication time and page of each department code. The Activity Journal then keeps track of fax transactions by department. After you turn on this setting, assign specific code numbers to your office’s fax users and tell them to enter the codes before proceeding with fax jobs.

Note: Please note that using this setting blocks access to the fax machine.

Entering or modifying a department code

Your machine can store up to 100 separate four-digit department codes. Note: To clear a department code, see “Clearing a department code” (right column).

To enter or modify a department code:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM

Press

entered a department code, the display shows:

Enter Dept. Code 001:_

Note: If department code operation is protected (see next page), the fax will

beep briefly and then return to standby mode. You will have to turn off the protection first, then repeat this step.

If your want to enter or modify the first code (“001”), skip to step 4. Otherwise, proceed to step 3.

Press or repeatedly until you see the code in which you wish to make

either a first entry or a modification. Then press

Use the numeric keypad to enter the four-digit department code, 0000-9999.

Here, we’ve entered 1555:

Enter Dept. Code 001:1555

To change only one digit, repeatedly press to move leftward or to move rightward until the cursor is under the digit, then, use the numeric keypad to enter the correct digit.

, 2,

COPY/FAX

ENTER

. Depending upon whether you’ve already

to change to Fax mode.

Select Department No

001:2468

ENTER

Press

To enter or modify another department code, repeat steps 3–5. To finish entering department codes, press

to save the setting.

STOP

to return to standby mode.

Clearing a department code

Change to the Fax mode then press

shows:

Select Department No 001:1555

Note: If department code operation is protected (see next page), the fax will

beep briefly and then return to standby mode. You will have to turn off

the protection first, then repeat this step. If this is the code you wish to clear, skip to step 3. Otherwise, proceed to step 2.

Press or repeatedly until you see the code you wish to clear.

CANCEL

Press

To clear another department code, repeat steps 2-3. To finish clearing department codes, press

1555:Erase Dpt. Code Check Program/Enter

If you do wish to clear this department code, press Otherwise, press

. the display will show:

PROGRAM

PROGRAM, M

STOP

to return to standby mode.

, 2,

ENTER

. The display

Activating (or turning off) the department code setting

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, M

Press

Dept. On/Off: Off Program/Enter

Note: If department code operation is protected (see next page), the fax will

beep briefly and then return to standby mode. You will have to turn off

the protection first, then repeat this step.

PROGRAM

Press

Dept. On/Off: On Program/Enter

, 3,

once or twice until you see the setting you want.

COPY/FAX

ENTER

. The display shows:

to change to Fax mode.

2.48

Press

ENTER

Beyond the basics

Activating (or turning off) department code protection

Important:

This feature will work only if you’ve set the passcode (see page 2.37).

If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press

PROGRAM, M

Press

Set Dept. Protect Enter Passcode :****

Use the numeric keypad to enter the four-digit passcode.

Set Dept. Protect Enter Passcode :6296

To change only one digit, repeatedly press to move leftward or to move rightward until the cursor is under the digit, then, use the numeric keypad to enter the correct digit.

ENTER

Press

Dept. Protect: Off Program/Enter

PROGRAM

Press

Dept. Protect: On Program/Enter

ENTER

Press

, 1,

once or twice until you see the setting you want.

to save the setting.

COPY/FAX

ENTER

. The display shows:

to change to Fax mode.

Sending a fax using a department code

Note:

For this operation to work, two things must be true:

• The four-digit department code must exist on your fax machine.

• You must know the department code.

Enter the fax number by either pressing a one-touch key, entering a speed-dial

number or dialling from the numeric keypad.

START

Press

Enter Dept. Code _

Use the numeric keypad to enter the appropriate four-digit department code. In

this example, we’ve entered 1555:

Enter Dept. Code 1555_

Press

START

again.

Printing the current department time list

You can print the current department time list. It will show a total communication time and quantity of pages printed for each department code.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, M

Press

Note:

Until you clear the list (see “Clearing a department time list,” below), the fax counts the total communication time and page quantity every time a communication uses department coding. The maximum time is 999:59:59 (999 hours, 59 minutes, 59 seconds); after that, additional time goes uncounted. The maximum page quantity is 65535; after that, additional pages go uncounted.

, 4,

COPY/FAX

ENTER

to change to Fax mode.

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press Insert the document.

Adjust resolution and contrast if necessary.

If you want to toggle between transmission from the feeder or from memory,

MEMORY TRANSMIT

press

Note:

This toggle affects only a transmission from the from the

is always memory transmission.

FBS

COPY/FAX

to change to Fax mode.

. Transmission

ADF

Clearing the current department time list

To clear the current department time list:

If the machine is in Fax mode, proceed to step 2.

If it is in Copy mode, press

PROGRAM, M

Press

This operation clears the total communication time and page quantity for each department code (but, of course, the codes themselves remain unaltered).

, 5,

COPY/FAX

ENTER

to change to Fax mode.

2.49

Beyond the basics

F-Code communication

F-Code: an introduction

Your fax machine’s database polling (see pages 2.30–2.31) and SecureMail (see pages

2.39–2.42) features work only with other Muratec models. However, the of the United Nations agency that maintains international telecommunications standards; for more information, see the Glossary that begins on page 3.18) has now created a fax industry standard for using sub-addressing and password-based communications with not only other Muratec fax machines but also other makers’ machines. One name for this standard is F-Code, and that is what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works: think of a mailroom

If you are new to the concept of sub-addressing, think about how one receives mail addressed to a department within one’s company. For example, mail for Accounting gets to the mailroom for the entire company; the Mail Department then routes the mail to Accounting.

That’s the idea behind sub-addressing. Once your fax and another F-Code-compatible faxes begin their communication, they exchange special F-Code signals to indicate just where the fax really should go. It’s if the sending fax were saying, “Take this one and carry it on down the hallway to room 148” and the receiving fax were replying,

ITU-T

, will do.”

-compatible sub-address and password

ITU-T

sub-addressing and password features, you have to create F-Code boxes

ITU-T

“148? Now, with F-Code, you can set up an

which lets you use SecureMail and database polling in communication with any other fax machine, regardless of maker, so long as it, too, uses the F-Code standard from the

To use in your machine.

ITU-T

(part

Setting up or changing F-Code boxes

The first step to using the F-Code box is to create F-Code boxes in your fax machine. This procedure also lets you modify existing F-Code boxes. Before you set up an F-Code box:

• You must decide how your callers will use this box — as a bulletin box or a

security box (see “Which type of box?” in the next column).

• If the other person has set a password only, inform that person he or she

store a sub-address before your communications may use this feature. Each fax machine in the transaction, yours and the other one, must store an address for this to work. (However, use of the password itself is optional if you do not intend to use secure F-Code communications).

Which type of box?

Before proceeding, make a decision: is this F-Code box to be a bulletin box or a security box? In essence, the first is for callers’ convenience; the second is for your convenience. A bulletin box allows you to store scanned or retrieved documents which callers can retrieve through polling. For example, your sales branches could call in at any time to receive a printout of your latest prices. In other words, this is a way to allow database polling (if necessary, review pages 2.30–2.31) from any fax model that conforms to the (as long as the unit has restrict access to it. A security box works like a normal SecureMail mailbox except that it accepts and stores SecureMail discussed earlier in these operating instructions (if necessary, review pages 2.39–2.42). Of course, you must use a password if this is to be a security box; otherwise, there would be no security!

standard we call “F-Code.” A bulletin box can hold its contents indefinitely

ITU-T

power). You can set a password for the bulletin box to

-standard F-Code secure communication, as opposed to the proprietary

ITU-T

must

sub-

2.50

Creating or modifying an F-Code box

Keep paper and pen with you as you follow this procedure. As you decide

upon and enter each sub-address (and, if applicable, password or passcode), write it down (noting to which box the information refers). When you complete this procedure, keep the printed record in a safe place.

If the machine is in Fax mode, proceed to step 3.

If it is in Copy mode, press

COPY/FAX

to change to Fax mode

PROGRAM, P

Press

entered for F-Code box 01, the display will show either:

Select F-Code Box 01: No Number Stored

, 1,

ENTER

. Depending on whether you already have a name

Select F-Code Box

01:NY Branch Office

If this is the F-Code box you want to set, skip to step 5. (However, our samples from here on will refer to F-Code box 03, rather than 01.)

Use the numeric keypad to enter the two-digit number (01–50) of the F-Code

box you wish to create or modify. (Use a leading zero for numbers below 10.) Here, we’ve entered

Select F-Code Box 03: No Number Stored

0, 3

and see:

Select F-Code Box

03:Muratec UK_

Note: Your machine can create up to 50 F-Code boxes. Each can store up to

30 documents.

If you change your mind and wish to select a different F-Code box, just use the

numeric keypad to enter the two-digit number for the desired box before going on to step 6.

ENTER

Press

If you are creating this F-Code box for the first time, skip to step 8.

If you selected a previously created F-Code box which has a previously set passcode, the display will show:

03:Set F-Code Box F-Code Passcode:****

To modify this previously created F-Code box, enter the proper passcode (not

the then press

sub-address and not the

ITU-T

ENTER

password) using the numeric keypad,

ITU-T

Note: If you enter an invalid passcode, the fax machine will reject the attempt

and abort this operation.

The machine now is prompting you for a name for this F-Code box.

Depending on whether you already have a name entered for this F-Code box, the display now shows either:

03:Box Name:Upper _

03:Box Name:Upper

03:Muratec UK_

To enter or change this F-Code box’s name, proceed to step 9. If you do not wish to enter or change this F-Code box’s nam e, skip to step 10.

Beyond the basics

A F-Code box’s name may be up to 16 characters in length. You enter the

name the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered name, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric

characters through the one-touch keys.

03: Box Name:Upper _

The word “Upper” means the machine is currently set for entering only uppercase letters. If you press

R, the machine will see it as an

(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

03: Box Name:Lower _

ALPHABET

. The display will change to:

This means pressing one-touch keys will enter lower case letters: pressing R, will produce an r (not an

To switch back for upper-case entries, press

CODE

To use

to enter a wide variety of characters, please review the

) on the display.

ALPHABET

again.

explanation on page 2.3. Th e vast majority of the time, you will probably find

ALPHABET

the

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

one character in the name, press

to move it rightward, to that character and press

to erase leftward. Or, if you want to change just

to move the cursor leftward, or

CANCEL

Then re-enter until the name is just as you want it.

10.

Press

03:Sub-Address No. _

to save the box’s name and continue. The display shows either:

03:Sub-Address No.

123456_

ENTER

The machine is asking for this F-Code box’s sub-address. This all-numerical identifier is essential for F-Code communication. You must enter one to use this F-Code box, and anyone trying to fax to this F-Code box must know it.

To enter or change the sub-address number, proceed to step 11. If you do not wish to change an existing sub-address number, skip to step 12.

to erase it.

-standard,

ITU-T

2.51

Beyond the basics

Use the numeric keypad to enter exactly the sub-address to identify this F-

11.

Code box. Note: The sub-address must be unique to this F-Code box; i. e., no other F-

Code box in this fax machine can have the same sub-address. The sub-address can be up to 20 numbers in length. In this example, we’ve entered 654321.

03:Sub-Address No. 654321_

Note: To erase previously entered characters, press

Or to change just one character in the number, press

cursor leftward, or

CANCEL

When the number is as you want it, press

12.

to erase it. Then re-enter until the number is just as you want it.

to move it rightward, to that character and press

ENTER

CANCEL

to store it.

to erase leftward.

to move the

Note: If you entered a sub-address number already being used by another

F-Code box, the machine will beep and briefly display the following:

03:Enter Sub-Address Sub-Address In Use

The machine now returns you to step 11. Please enter a different number for your F-Code box’s sub-address.

Next, the machine asks for your F-Code box’s password. This is the password

13.

for

-compatible F-Code fax transactions. (It is not a passcode your

ITU-T

machine uses to control who can make settings for the box.) If you set the password, a caller must know and use it in order to send a fax to you via FCode communication. You don’t have to have a password to use the F-Code box. However, using a password will make your F-Code communications much more secure.

Important:

Again, this is the password for

-compatible F-Code fax

ITU-T

transactions. It’s not the passcode the machine can use to control user access to the F-Code box for, as an example, making settings. You’ll make that setting a few steps down the line.

Depending on whether you already have a password entered for your F-Code box, the display displays either:

Use the numeric keypad to enter this box’s

14.

password can be up to 20 characters in length and can include any

-compatible password. This

ITU-T

combination of numbers and the * and # characters (but no other nonnumerical characters). Here, we’ve entered 135*7#9.

03:Password 135*7#9_

Note: To erase previously entered characters, press

CANCEL

Or to change just one character in the password, press

to move it rightward, to that character and press

Box Type :Security

Program/Enter

15.

cursor leftward, or

CANCEL

ENTER

Press

Box Type :Bulletin Program/Enter

to erase it. Then re-enter until the password is just as you want.

. The display will show either:

The machine is asking which box type you wish to assign to this box — bulletin or security. To select your desired box type (if it’s not already on the display), press

PROGRAM

Press

16.

If you chose Bulletin in step 15, proceed to step 17.

to display your choice.

ENTER

If you chose Security in step 15, skip to step 22.

to erase leftward.

to move the

03:Password _

03:Password

123456789*#_

If you do wish to enter or change this box’s password, proceed to step 14. If you do not wish to enter or change this box’s password, skip to step 15.

2.52

Muratec MFX-1500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual