Motorola XTS2500 2 user guide

ASTRO® XTS™ 2500 / XTS™ 2500I Digital Portable Radio, Model II Quick Reference Card

Product Safety and RF Exposure Compliance

Before using this product, read the operating instructions for safe usage contained in the Product Safety and RF Exposure booklet enclosed with your radio.

ATT ENTI ON!

This radio is restricted to occupational use only to satisfy FCC RF energy exposure requirements. Before using this product, read the RF energy awareness information and operating instructions in the Product Safety and RF Exposure booklet enclosed with your radio (Motorola Publication part number 6881095C98) to ensure compliance with RF energy exposure limits.

3-Position Rotary Switch _ _ _ _ _ _

On/Off/ Volume Knob

Top Side Button _ _ _ _ _ _ _

PTT Button

Side Button 1 _ _ _ _ _ _ _

Side Button 2 _ _ _ _ _ _ _

Home Button

4-Way Navigation Button

Write your radio’s programmed features on the dotted lines.

16-Position Select Knob

Top Button _ _ _ _ _ _ _

Speaker/Mic

Display

Menu Select Buttons

App Button (TMS Button)

Select a Zone Using the Menu

1Press U until

ZONE

2Press D, E, or F directly below ZONE.

3Press U until the zone you desire is shown

Use the keypad directly to dial the zone number.

4Press h to confirm, or press PTT to transmit.

Select a Channel

Method 1: Using the Select Knob

After selecting the desired zone, turn the 16position Select Knob to the desired channel.

Method 2: Using the Menu

1Press U until

CHAN

2Press D, E, or F directly below CHAN.

3Press U until channel you desire is shown.

4Press h to confirm, or press PTT to transmit.

Send an Emergency Alarm

1 Radio on and press Emergency button. You

see red LED; you hear short, medium-pitched

2 Display shows .

EMERGENCY

3 When acknowledgment is received, you hear

four tones;alarm ends;radio exits emergency.

Send Silent Emergency Alarm

1 Radio on and press Emergency button. You

see no LED; you hear no tone.

2Press PTT.

3 Alarm continues until you exit by:

• Press and hold Emergency button for one

second

• Press PTT again.

Answer a Phone Call

1 Phone-like ringing, LED blinks GREEN,

PHONE CALL and m are displayed

2Press Call Response button.

3Press PTT button to talk; release to listen

4Press h to hang up.

Send a Phone Call

1Press U until

PHON

2Press D, E, or F directly below PHON .

3Press U or V to scroll to phone number.

4Press PTT (or Quick Access button, if

programmed) to talk, release to listen.

Display Status Symbols

Call Received. Receiving an individual

call

View/Program Mode. The radio is in the

view or program mode; On Steady = view

mode; Blinking = program mode

Received Signal Strength Indication

Received signal strength for the

(RSSI). current site (trunking only). The more stripes in the symbol, the stronger the signal.

Battery

• Conventional = Blinks when the battery is low.

• Smart = The number of bars (0-3) shown indicates the charge remaining in your battery.

Note: Smart battery will be available at a

future date.

r Talkaround. You are talking directly to

another radio or through a repeater;

On = direct; Off = repeater

Monitor (Carrier Squelch). This channel

is being monitored.

Scan. The radio is scanning a scan list

Menu Entries (Use With Menu Navigation)

Entry Menu Selection Page

BATT Smart Battery* 16

CALL Private Call 50

CHAN Select a Channel 23

CLCK Edit Time and Date 64

DIR Repeater/Direct 54

PAGE Call Alert Page 52

PHON Phone 45

RPGM Reprogram Request 57

*Available at a future date.

Menu Navigation

U to find Menu Entry

D, or E, or F directly below Menu

Entry to select

h to exit

Entry Menu Selection Page

SCAN Scan On/Off 41

SITE Site Lock 61

TGRP Talkgroup Call 53

TMS Text Messaging

USER User Login

VIEW Viewing a List 39

ZONE Select a Zone 22

V or U to scroll through sub-list

D, or E, or F directly below Menu

Entry to select

ASTRO

XTS Model 2 User Guide

2500 & XTS

2500I

ASTRO® XTS™ 2500 XTS™2500I

Digital Portable Radio

Model II

User Guide

6816980H01-D

MOTOROLA, the Stylized M Logo, ASTRO, and CommPort are registered in

the U.S. Patent & Trademark Office. All other product or service names are

the property of their respective owners.

P25 radios contain technology patented by Digital Voice Systems, Inc.

Motorola, Inc.

1301 E. Algonquin Rd.

Schaumburg, IL 60196-1078 U.S.A.

This declaration is applicable to your radio only if your radio is labeled with the FCC logo shown below.

DECLARATION OF CONFORMITY

Per FCC CFR 47 Part 2 Section 2.1077(a)

Responsible Party Name: Motorola, Inc.

Address: 8000 West Sunrise Boulevard Plantation, FL 33322 USA Phone Number: 1-888-567-7347

Hereby declares that the product:

Model Name: XTS 2500 / XTS 2500I

conforms to the following regulations:

FCC Part 15, subpart B, section 15.107(a), 15.107(d) and section 15.109(a)

Class B Digital Device

As a personal computer peripheral, this device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. this device may not cause harmful interference, and

2. this device must accept any interference received, including interference that may cause undesired operation.

Note: This equipment has been tested and found to comply with the limits for a

Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception,

which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Product Safety and RF Exposure Compliance

Before using this product, read the operating instructions for safe usage contained in the Product Safety and RF Exposure booklet enclosed with your radio.

ATTE N TION!

For a list of Motorola-approved antennas, batteries, and other accessories, visit the following web site which lists approved accessories:

http://www.motorola.com/governmentandenterprise

Computer Software Copyrights

The Motorola products described in this manual may include copyrighted Motorola computer programs stored in semiconductor memories or other media. Laws in the United States and other countries preserve for Motorola certain exclusive rights for copyrighted computer programs, including, but not limited to, the exclusive right to copy or reproduce in any form the copyrighted computer program. Accordingly, any copyrighted Motorola computer programs contained in the Motorola products described in this manual may not be copied, reproduced, modified, reverseengineered, or distributed in any manner without the express written permission of Motorola. Furthermore, the purchase of Motorola products shall not be deemed to grant either directly or by implication, estoppel, or otherwise, any license under the copyrights, patents or patent applications of Motorola, except for the normal non-exclusive license to use that arises by operation of law in the sale of a product.

iii

Documentation Copyrights

No duplication or distribution of this document or any portion thereof shall take place without the express written permission of Motorola. No part of this manual may be reproduced, distributed, or transmitted in any form or by any means, electronic or mechanical, for any purpose without the express written permission of Motorola.

Disclaimer

The information in this document is carefully examined, and is believed to be entirely reliable. However, no responsibility is assumed for inaccuracies. Furthermore, Motorola reserves the right to make changes to any products herein to improve readability, function, or design. Motorola does not assume any liability arising out of the applications or use of any product or circuit described herein; nor does it cover any license under its patent rights, nor the rights of others.

Declaration of Conformity .................................................................. ii

Product Safety and RF Exposure Compliance .................................iii

Computer Software Copyrights .........................................................iii

Documentation Copyrights ............................................................... iv

Disclaimer ........................................................................................ iv

General Radio Operation .............................................. 1

Notations Used in This Manual ......................................................... 1

XTS 2500 / XTS 2500I Model II Radio .............................................. 2

Physical Features of the XTS 2500 / XTS 2500I Model II Radio ...... 3

Programmable Features ................................................................... 4

Display .............................................................................................. 5

Backlight ........................................................................................... 5

Status Symbols ................................................................................. 6

Menu Entry (Softkey) ........................................................................ 8

Menu Select Buttons ......................................................................... 8

Menu Entry Features .................................................................. 9

Home Button (h) ............................................................................. 10

App Button (@) ................................................................................ 10

4-Way Navigation Button (o) ......................................................... 10

LED Indicators ................................................................................ 10

Alert Tones ...................................................................................... 11

Standard Accessories ..................................................................... 14

Battery ...................................................................................... 14

Smart Battery Condition ........................................................... 16

Antenna .................................................................................... 17

Belt Clip .................................................................................... 18

Remove the Belt Clip ...................................................................... 18

Universal Connector Cover ............................................................. 19

Remote Speaker Microphone Adapter ............................................ 20

Radio On and Off ............................................................................ 21

Turn the Radio On .................................................................... 21

Turn the Radio Off .................................................................... 21

Zones and Channels ....................................................................... 22

Select a Zone ........................................................................... 22

Select a Channel ...................................................................... 23

Receive / Transmit .......................................................................... 25

Without Using the Volume Set and Monitor Buttons ................ 25

Use Preprogrammed Volume Set Button ................................. 26

Use the Preprogrammed Monitor Button .................................. 27

Conventional Mode Operation .................................................. 28

ASTRO XTS 2500 Model II v

Common Radio Features ............................................ 31

Use the Menu ............................................................................31

Using the Preprogrammed TX Power Level Switch ..................32

Conventional Squelch Options ........................................................33

Analog Squelch .........................................................................33

Digital Squelch ..........................................................................33

PL Defeat .........................................................................................34

Time-out Timer ................................................................................34

Emergency ......................................................................................35

Send an Emergency Alarm .......................................................35

Send an Emergency Call ..........................................................36

Send a Silent Emergency Alarm ...............................................37

Emergency Keep-Alive .............................................................38

Lists .................................................................................................39

View a List .................................................................................39

Scan List Empty ........................................................................40

Scan ................................................................................................41

Turn Scan On and Off ...............................................................41

Delete a Nuisance Channel ......................................................43

Conventional Scan Only ...........................................................44

Telephone Calls (Trunking Only) .....................................................45

Answer a Phone Call ................................................................45

Phone Call Display and Alert Prompts ......................................47

Private Calls (Trunking Only) ...........................................................49

Answer a Private Call ................................................................49

Make a Private Call ...................................................................50

Call Alert Paging ..............................................................................51

Answer a Call Alert Page ........................................................51

Make a Call Alert .......................................................................52

Conventional Talkgroup Calls

(Conventional Operation Only) ........................................................53

Select a Talkgroup ....................................................................53

Repeater or Direct Operation ..........................................................54

Select Repeater or Direct Operation .........................................54

Special Radio Features ............................................... 55

PTT ID .............................................................................................55

Receive .....................................................................................55

Transmit ....................................................................................55

View Your Radio’s ID Number ..................................................56

Dynamic Regrouping (Trunking Only) ............................................. 57

Reprogram Request (ASTRO 25 Trunking Only) ..................... 57

Select Enable / Disable ............................................................ 59

Trunking System Controls ............................................................... 60

Failsoft ...................................................................................... 60

Out-of-Range ............................................................................ 60

Site Lock ................................................................................... 61

Site Trunking ............................................................................ 62

Site View and Change .............................................................. 62

Time and Date ................................................................................. 64

Edit Time and Date ................................................................... 64

Outdoor Location (using GPS) ........................................................ 66

Access the Location Feature .......................................................... 66

Use the Menu .................................................................................. 66

Location and Emergency Feature Interaction ................................. 68

GPS Enabled .................................................................................. 68

IMPORTANT: Things to Keep in Mind ............................................. 68

Enhancing GPS Performance ......................................................... 69

ARS User Login and Text Messaging Features........ 71

Automatic Registration Service (ARS) ............................................ 71

Selecting or Changing ARS Mode ............................................ 71

ARS User Login Feature ................................................................. 73

Accessing the User Login Feature ........................................... 73

To Login as a User ................................................................... 74

Text Messaging ............................................................................... 78

Accessing TMS Feature ........................................................... 78

Receive a Message .................................................................. 83

To View Message from the Inbox. ............................................ 83

Send a Predefined Message .................................................... 84

Reply to a Received Message .................................................. 86

Delete a Message ..................................................................... 87

To Access the Sent Folder ....................................................... 88

Helpful Tips.................................................................. 89

Radio Care ...................................................................................... 89

Cleaning ................................................................................... 89

Handling ................................................................................... 89

ASTRO XTS 2500 Model II vii

Service .............................................................................................89

Battery .............................................................................................90

Battery Life ................................................................................90

Charging the Battery .................................................................90

Battery Recycling and Disposal .......................................................92

Antenna ...........................................................................................93

Radio Operating Frequencies ...................................................93

Accessories.................................................................. 95

Antennas .........................................................................................95

Batteries ..........................................................................................96

Carry Accessories ...........................................................................96

Belt Clips ...................................................................................96

Body-Worn ................................................................................96

Chargers ..........................................................................................97

Enhanced and Multi-Unit Line Cords ........................................97

Microphones, Remote Speaker .......................................................98

Surveillance Accessories .................................................................99

Adapters and Adapter Cable .....................................................99

CommPort

Earpieces ..................................................................................99

Headsets and Headset Accessories .......................................100

Radio Interface Modules for Ear Microphones ........................101

Switches ........................................................................................101

Integrated Microphone/Receivers .........................99

Appendix: Maritime Radio Use in the VHF Frequency

Range.......................................................................... 103

Special Channel Assignments .......................................................103

Emergency Channel ...............................................................103

Non-Commercial Call Channel ...............................................104

Operating Frequency Requirements .............................................104

Glossary ..................................................................... 107

Commercial Warranty................................................ 113

Index ........................................................................... 119

viii

Table 1: Channel Map

Use the chart below to map the channels (Cx) and zones (Zx) for your radio.

Z1 Z2 Z3 Z4 Z5 Z6

C10

C11

C12

C13

C14

C15

C16

Notes

General Radio Operation

Notations Used in This Manual

You will notice the use of WARNING, CAUTION, and Note throughout this manual. These notations are used to emphasize that safety hazards exist and that care must be taken or observed.

WARNING: An operational procedure, practice, condition, etc. exists which may result in injury or death if not carefully observed.

CAUTION: An operational procedure, practice, condition, etc. exists which may result in damage to the equipment if not carefully observed.

Note: A Note is an operational procedure, practice, or condition,

etc. which is essential to emphasize.

The following special notations identify certain items:

Example Description

Light button, or D Buttons and keys are shown in

bold print, or as representative symbols.

PHONE CALL

PHONE Menu entries are shown similar

Press U This means “Press the right side

ASTRO XTS 2500 / XTS 2500I Model II 1

Information appearing in the radio’s display is shown using the special display font.

to the way they appear in the radio’s display.

of the 4-Way Navigation Button.”

General Radio Operation

XTS 2500 / XTS 2500I Model II Radio

General Radio Operation

Physical Features of the XTS 2500 / XTS 2500I Model II Radio

Item Page Item Page

1 Antenna 17 11 On/Off/Volume

Control Knob

2Top Button

(programmable)

3 LED 10 13 Top Side (Select)

4 Speaker 14 Push-to-Talk

5 Universal Connector 19 15 Side Button 1

6 Display 5 16 Side Button 2

7 Menu Select Buttons 8 17 Home button 10

8App

9 16-Position Knob

10 3-Position Concentric

Button

(for future use)

(programmable)

Switch (programmable)

12 Microphone

Button (programmable)

(PTT) Button

(programmable)

10 18 4-Way

Navigation Button

19 Battery 14

ASTRO XTS 2500 / XTS 2500I Model II 3

General Radio Operation

Programmable Features

The programmable controls on your radio can be programmed by a qualified technician to operate certain software-activated features. The features that can be assigned to these controls, and the page numbers where these features can be found, are listed below.

Table 2: Programmable Features

Feature Page Feature Page

Call Alert Page 52 Repeater/Direct 54

Call Response 45 Reprogram Request 57

Channel Selection 23 Scan On/Off 41

Dynamic Priority 44 Site Lock/Unlock 61

Emergency 35 Site Search 61

Light 5 Smart Battery* 16

Monitor 27 Text Messaging 78

Nuisance Delete 43 TMS Quick Text 84

Phone 45 User Login 73

PL Defeat 34 Volume Set 26

Private Call 49 Zone Selection 22

*Will be available at a future date.

Any references in this manual to controls that are “preprogrammed” means that a qualified technician must use the radio’s programming software to assign a feature to a control.

General Radio Operation

Display

zone

channel

Radio alias

MAEPF-27252-O

This figure is typical of what you see on your radio. The 64 x 96 pixel liquid crystal display (LCD) shows radio status, text, and menu entries.

Backlight

If poor light conditions make the display difficult to read, turn on the radio’s backlight by pressing the Light button.

The light will remain on for a preprogrammed time before it turns off automatically, or you can turn it off immediately by pressing the Light button again.

ASTRO XTS 2500 / XTS 2500I Model II 5

General Radio Operation

Status Symbols

The top two rows in the display contain symbols indicating the radio’s status.

Table 3: Status Symbols

Symbol Indication Page

p p

Call Received. Blinks when an Individual Call is received.

View/Program Mode.

• View a list (steady)

• Program a list (blinking)

Received Signal Strength Indication (RSSI). The received signal strength for the current site. Trunked only. The more stripes in the symbol, the stronger the received signal.

Battery

• Conventional = Blinks when the battery is low.

• Smart = The number of bars (0-3) shown indicates the charge remaining in your battery. Blinks when battery level reaches 10% or less.

Note: Smart battery will be available at a future

date.

Talkaround.

• On = Talking directly to another radio, not through a repeater. Conventional operation only.

• Off = Talking through a repeater.

Monitor (Carrier Squelch). The selected channel is being monitored. Conventional operation only.

Scan. The radio is scanning a scan list. 41

General Radio Operation

Table 3: Status Symbols (Continued)

Symbol Indication Page

Location Signal

• Off = Location feature disabled, or

insufficient battery power in location accessory device;

• Blinking = Location feature enabled, but no

location signal available;

• On = Location feature enabled, and location

signal available

ASTRO XTS 2500 / XTS 2500I Model II 7

General Radio Operation

Menu Entry (Softkey)

The bottom row of the display contains one to three menu entries (also known as softkeys). The menu entries allow you to select from one of several menus to access the radio’s features. The menu entries are accessed using the Menu Select buttons.

Menu Select Buttons

The Menu Select buttons access the menu entries of features that have been activated by a qualified radio technician. Your radio may be programmed differently from the following example, but the display for selecting Scan on or off might look like this:

SCAN

softkey

Example: To turn scan on:

Press D.

The display shows the selected state.

ON OFF

softkey

3 Menu Select Buttons

SCAN ON

ON OFF

General Radio Operation

Menu Entry Features

In most cases, press U to display the following feature selections.

Table 4: Menu Entry Features

Feature Menu Selection Page

Call Alert Page PAGE 52

Channel Selection CHAN 23

Phone PHON 45

Private Call CALL 49

Repeater/Direct DIR 54

Reprogram Request RPGM 57

Scan On/Off SCAN 41

Site Lock/Unlock SITE 61

Site Search SCANING SITE 62

Smart Battery* BATT 16

Talkgroup Call TGRP 53

Time/Date CLCK 64

Text Messaging TMS 78

User Login USER 73

View a List VIEW 39

Zone Selection ZONE 22

*Available at a future date.

ASTRO XTS 2500 / XTS 2500I Model II 9

General Radio Operation

Home Button (h)

The Home button will always return you to the home (default) display. In most cases, this is the current mode.

Some radio features require saving information in memory. Pressing the Home button while using those features will cause information to be saved before going to the home display.

Some features do not require you to press the Home button to go to the home display. This reduces the required number of button presses.

App Button (@)

Reserved for future use.

4-Way Navigation Button (o)

This button is used to scroll through the radio’s lists or items in the display.

LED Indicators

Table 5: LED Indicators

This LED Color: indicates:

RED (Illuminated) Transmitting

RED (Blinking) • Channel Busy

• Low Battery (lights while transmitting)

GREEN (Blinking) Receiving Individual Call

General Radio Operation

Alert Tones

Your radio uses alert tones to inform you of radio conditions.

Table 6: Alert Tones

You hear: Tone Name Heard:

Short, Low-Pitched Tone

Long, Low-Pitched Tone

Invalid ButtonPress

Radio Self-Test Failed

No ACK Received when the radio does not receive

Reject when an unauthorized request is

Time-Out Timer Warning

Time-Out Timer Timed Out

Talk Prohibit/ PTT Inhibit

Out-of-Range when the PTT button is pressed,

Invalid Mode when the radio is set to an

when the wrong key is pressed.

when the radio fails the power-up self test.

an acknowledgment.

made.

four seconds before time out.

after time out.

when the PTT button is pressed, and transmissions are prevented.

but the radio is out of range of the system.

unprogrammed channel.

Individual Call Warning Tone

A Group of Low-Pitched Tones (Busy Tone)

ASTRO XTS 2500 / XTS 2500I Model II 11

Busy when the system is busy.

when the radio is in Individual Call without any activity for more than 6 seconds.

General Radio Operation

Table 6: Alert Tones (Continued)

You hear: Tone Name Heard:

Valid Key-Press when the correct key is pressed.

Short,

Medium-

Pitched Tone

Long, MediumPitched Tone

A Group of MediumPitched Tones

Radio Self-Test Pass

Priority Channel Received

Emergency Alarm Entry

when the radio passes its powerup self-test.

when activity on a priority channel is received.

when entering the emergency state.

Central Echo when the central controller has

received a request from a radio.

Volume Set when volume changed on a quiet

channel.

Emergency Exit upon exiting the emergency

state.

Failsoft when the trunking system fails.

Automatic Call Back

when the voice channel is available from the previous request.

Talk Permit (When pressing the PTT button)

verifies the system is accepting transmissions.

Console Acknowledge

when a status, emergency alarm, or reprogram request acknowledgment is received.

Received Individual Call

when a Call Alert, or Private Conversation Call is received.

Call Alert Sent when a Call Alert is received by

the target radio.

General Radio Operation

Table 6: Alert Tones (Continued)

You hear: Tone Name Heard:

A Group of Low-Pitched Tones followed by a group of High-Pitched Tones

A Group of High-Pitched Tones followed by a group of Low-Pitched Tones

Short, HighPitched Tone (Chirp)

Ringing

Scan Alert On when the Scan feature is

activated through the preprogrammed button or 3-Position Rotary Switch.

Scan Alert Off when the Scan feature is

deactivated through the pre-programmed button or 3-Position Rotary Switch.

Low-Battery Chirp when the battery is below the

preset threshold value.

Fast Ringing when the system is searching for

the Private Conversation Call target radio.

Enhanced Call Sent

when waiting for the Private Conversation Call target radio to respond to the call.

Phone Call Received

Gurgle Dynamic

Regrouping

Unique, low-

New Message when a new message is

pitched chirp

Unique, high-

Priority Message when a priority message is

pitched chirp

ASTRO XTS 2500 / XTS 2500I Model II 13

when a landline phone call is received.

when the PTT button is pressed, a dynamic ID has been received.

received.

General Radio Operation

Standard Accessories

Battery

To avoid a possible explosion:

• DO NOT replace the battery in any area labeled “hazardous atmosphere”.

• DO NOT discard batteries in a fire.

Charge the Battery

The Motorola approved battery shipped with your radio is uncharged. Prior to using a new battery, charge it for a minimum of 16 hours to ensure optimum capacity and performance.

For a list of Motorola-authorized batteries available for use with your XTS 2500 / XTS 2500

Note: When charging a battery attached to a radio, turn the radio off

to ensure a full charge.

I radio, see “Batteries” on page 96.

Battery Charger

To charge the battery, place the battery, with or without the radio, in a Motorola-approved charger. The charger’s LED indicates the charging progress; see your charger’s user guide. For a list of chargers, see “Chargers” on page 97.

Attach the Battery

1 With the radio off, fit the

three extensions at the bottom of the battery into the bottom slots on the radio.

2 Press the top of the battery

against the radio until both latches click into place.

Remove the Battery

General Radio Operation

1 With the radio off, slide down

the latches on the sides of the battery.

2 Pull the top of the battery

away from the radio.

ASTRO XTS 2500 / XTS 2500I Model II 15

General Radio Operation

Smart Battery Condition

This feature lets you view the condition of your Smart Battery when it becomes available.

Use the Menu

1 Press U to find BATT.

2 Press D, E, or F directly

below BATT.

Note: If a Smart Battery is not

powering your radio:

3 Press h to exit.

Use the Preprogrammed Smart Battery Button

1 Press the Smart Battery

button.

BATT

CAPACITY 70%

INIT 10/01

EST CHGS 11

SMART BATT

DATA NOT

AVAILABLE

CAPACITY 70%

INIT 10/01

EST CHGS 11

Note: If a Smart Battery is not

powering your radio:

2 Press h to exit.

SMART BATT

DATA NOT

AVAILABLE

General Radio Operation

Antenna

For information regarding other available antennas, see page 95.

Attach the Antenna

With the radio off, turn the antenna clockwise to attach it.

Remove the Antenna

With the radio off, turn the antenna counter-clockwise to remove it.

ASTRO XTS 2500 / XTS 2500I Model II 17

General Radio Operation

Belt Clip

Attach the Belt Clip

1 Align the grooves of the belt

clip with those of the battery.

2 Press the belt clip downward

until you clear a “click.”

Remove the Belt Clip

1 Use a flat-bladed object to

press the belt clip tab away from the battery.

2 Slide the belt clip upward to

remove it.

General Radio Operation

Universal Connector Cover

The universal connector cover is located on the antenna side of the radio. It is used to connect certain accessories to the radio.

Note: To prevent damage to the connector, shield it with the

connector cover when not in use.

Remove the Connector Cover

1 Insert a flat-bladed

screwdriver into the area between the bottom of the cover and the slot below the connector.

2 Hold the top of the cover with

your thumb while you pry the bottom of the cover away from the radio with the screwdriver.

Attach the Connector Cover

1 Insert the hooked end of the

cover into the top of the connector. Press downward on the cover’s top to seat it into the slot.

2 Press the cover’s lower tab

below the connector until it snaps in place.

ASTRO XTS 2500 / XTS 2500I Model II 19

General Radio Operation

Remote Speaker Microphone Adapter

The Remote Speaker Microphone (RSM) adapter is located on the back of the radio, just above the battery. It must be used to connect the RSM accessories to the radio. If the RSM is not used, the adapter should be removed.

Remove the Adapter

Lift the larger side (below the antenna port) of the adapter away from the radio using your finger.

If you cannot easily remove the adapter with your finger, use a small, flat bladed screwdriver to pry the larger end side of the adapter away from the radio.

Attach the Adapter

1 With the Motorola side of the

adapter facing out, snap the smaller end of the adapter into place in the shroud indent, below the On/Off

Volume Control Knob.

2 Snap the larger end of the

adapter into place in the shroud indent, below the antenna port.

Radio On and Off

Turn the Radio On

Turn the On/Off/Volume Control knob clockwise.

• If the power-up test is successful, you will briefly see Self Test and then the home display.

• If the power-up test is unsuccessful, you will see ERROR XX/YY. (XX/YY is an alphanumeric code.) Turn off the radio, check the battery, and turn the radio on again. If the radio continues to fail the power-up test, record the ERROR XX/YY code and contact a qualified service technician.

General Radio Operation

Self Test

ERROR XX/YY

Turn the Radio Off

Turn the On/Off/Volume Control knob

counterclockwise until it clicks.

ASTRO XTS 2500 / XTS 2500I Model II 21

General Radio Operation

Zones and Channels

A zone is a grouping of channels. A channel is a group of radio characteristics, such as transmit/receive frequency pairs.

Before you use your radio to receive or send messages, you should select the zone and channel.

Select a Zone

Use the Menu

1 Press U to find ZONE.

ZONE

2 Press D, E, or F

directly below ZONE. The current zone (in this case, POL) flashes and the channel name (DISP NW), does not flash.

POL DISP NW

3 Press U to find the zone you

want. For example, FIRE.

Use the keypad directly to dial the zone number.

4 Press h to confirm the

displayed zone and channel.

Press the PTT button to transmit on the displayed zone/channel.

FIRE DISP NW

General Radio Operation

Use the Preprogrammed Zone Switch

1 If a control on your radio has

been preprogrammed as the

Zone Switch, move the Zone Switch to the position

for the zone you want.

Note: If the zone you selected

is unprogrammed, repeat this step.

2 Press h to confirm the

displayed zone and channel.

FIRE DISP NW

UNPROGRAMMED

Select a Channel

Consult an authorized service technician for the right choice between the following methods.

Method 1: Use the Preprogrammed Channel Selector

After the zone you want is displayed, turn the preprogrammed Channel Selector switch to the desired channel.

ASTRO XTS 2500 / XTS 2500I Model II 23

General Radio Operation

Method 2: Use the Menu

1 Press U to find CHAN.

2 Press D, E, or F

directly below CHAN.

The display shows the current channel name (in this case, DISP NW) flashing and the zone (POL), not flashing.

3 Press U to find the channel

name you want.

Note: If the channel you

selected is unprogrammed, repeat step 3.

CHAN

POL DISP NW

POL DISP SE

4 Press h to confirm the

displayed zone and channel.

press the PTT button to transmit on the displayed zone/channel.

UNPROGRAMMED

POL DISP SE

General Radio Operation

Receive / Transmit

Radio users who switch from analog to digital radios often assume that the lack of static on a digital channel is an indication that the radio is not working properly. This is not the case. Digital technology quiets the transmission by removing the “noise” from the signal and allowing only the clear voice or data information to be heard.

This section emphasizes the importance of knowing how to monitor a channel for traffic before keying-up to send a transmission.

Without Using the Volume Set and Monitor Buttons

1 Turn the radio on and select

the desired zone and channel.

2 Listen for a transmission.

3 Adjust the Volume Control

knob if necessary.

4 Press and hold the PTT

button to transmit. The LED lights RED while transmitting.

5 Release the PTT button to

receive (listen).

ASTRO XTS 2500 / XTS 2500I Model II 25

General Radio Operation

Use Preprogrammed Volume Set Button

1 Turn the radio on and select

the desired zone and channel. See Turn t h e

Radio On, page 21, and Zones and Channels, page

22.

2 Press and hold the Volume

Set button to hear the

volume set tone.

3 Release the Volume Se t

button.

4 Adjust the Volume Control

Knob if necessary.

5 Press and hold the PTT

button to transmit. LED lights RED while transmitting.

6 Release PTT button to

receive (listen).

General Radio Operation

Use the Preprogrammed Monitor Button

1 Turn the radio on and select

the desired zone and channel.

2 Press the Monitor button and

listen for activity. (See the following Conventional

Mode Operation.)

3 Adjust the Volume Control

Knob if necessary.

4 Press and hold the PTT

button to transmit. The LED lights RED while transmitting.

5 Release the PTT button to

receive (listen).

ASTRO XTS 2500 / XTS 2500I Model II 27

General Radio Operation

Conventional Mode Operation

Your radio may be programmed to receive Private-Line® (PL) calls.

1 Momentarily press the

Monitor button to listen for

activity. The Carrier Squelch indicator is displayed.

2 Press and hold the Monitor

button to set continuous monitor operation. (The duration of the button press is programmable.)

3 Press the Monitor button

again, or the PTT button, to return to the original squelch setting.

Note: If you try to transmit on a

receive-only channel, you will hear an invalid tone until you release the PTT button.

Notes

General Radio Operation

ASTRO XTS 2500 / XTS 2500I Model II 29

General Radio Operation

Common Radio Features

Selectable Power Level

This feature lets you select the power level at which your radio will transmit. The radio will always turn on to the preprogrammed default setting.

• Select LOW for a shorter transmitting distance and to conserve power.

• Select HIGH for a longer transmitting distance.

Use the Menu

1 Press U to find PWR.

PWR

2 Press D, E, or F

directly below PWR. The display shows the current power level (LOW or HIGH).

LOW POWER

LOW HIGH

HIGH POWER

LOW H IGH

ASTRO XTS 2500 / XTS 2500I Model II 31

Common Radio Features

.3 Press D, E, or F directly below the desired power level (LOW or HIGH).

• The new transmit power level is saved.

• The radio returns to the Home display. Note: To exit at anytime, press h or the PTT button. The default setting returns when you turn the radio off and on.

• The new transmit power level is saved.

• The radio returns to the Home display.

Using the Preprogrammed TX Power Level Switch

1 Rotate the TX Power Level

switch. The power level is set to low..

2 Rotate the TX Power Level switch again. The power level is set to high.

LOW

HIGH

Common Radio Features

Conventional Squelch Options

Analog Squelch

Tone Private Line (PL), Digital Private-Line (DPL), and carrier squelch can be available (preprogrammed) per channel.

When in... this condition occurs:

Carrier squelch (

PL, DPL The radio responds only to your

You hear all traffic on a channel.

messages.

Digital Squelch

One or more of the following options may be programmed in your radio. Consult your service technician for more information.

This option... will allow you to hear:

Digital Carrier-Operated Squelch (COS)

Normal Squelch any digital traffic having the correct

Selective Switch any digital traffic having the correct

any digital traffic.

Network access code.

Network access code and correct talkgroup.

ASTRO XTS 2500 / XTS 2500I Model II 33

Common Radio Features

PL Defeat

With this feature, you can override any coded squelch (DPL, PL, or network ID) that might be programmed to a channel.

Place the preprogrammed

PL Defeat switch in the PL Defeat position. You can

now hear any activity on the channel. The radio is muted if no activity is present.

When this feature is active, the Carrier Squelch status

indicator ( displayed.

C) will be

Time-out Timer

The time-out timer turns off your radio’s transmitter. The timer is set for 60 seconds at the factory, but it can be programmed from 0 to 7.75 minutes (465 seconds) by a qualified radio technician.

1 Hold down the PTT longer

than the programmed time. You will hear a short, lowpitched warning tone, the transmission is cut-off, and the LED will go out until you release the PTT.

2 Release the PTT button. • LED re-lights

3 Press the PTT to re-transmit.

Time-out timer restarts.

• Short warning tone

• Transmission is cut-off

• LED goes out

•Timer resets

• Timer restarts

•RED LED

Common Radio Features

Emergency

If the top (orange) button is programmed to send an emergency signal, then this signal overrides any other communications over the selected channel.

Your radio can be programmed for the following:

• Emergency Alarm

• Emergency Alarm with Emergency Call, or

• Silent Emergency Alarm

• Emergency Call.

Consult a qualified radio technician for emergency programming of your radio.

Send an Emergency Alarm

An Emergency Alarm will send a data transmission to the dispatcher, identifying the radio sending the emergency.

1 With your radio turned on,

press the Emergency button. The current zone/ channel is displayed alternately with EMERGENCY, the LED lights RED, and a short, mediumpitched tone sounds.

If the selected channel does not support emergency, the display shows NO EMERGENCY. Select a channel that does show EMERGENCY.

Note: To exit emergency at any time, press and hold the

Emergency button for about a second.

ASTRO XTS 2500 / XTS 2500I Model II 35

EMERGENCY

•RED LED

• Short Tone

NO EMERGENCY

Common Radio Features

2 When you receive the

dispatcher’s acknowledgment, you see ACK RECEIVED, four tones sound, the alarm ends, and the radio exits the emergency mode.

If no acknowledgement is received, you see NO ACKNOWLDG, the alarm ends, and the radio exits the emergency mode.

Note: For Emergency Alarm with Emergency Call: The radio

enters the Emergency Call state either after it receives the dispatcher’s acknowledgment, or if you press the PTT button while in Emergency Alarm. Go to step 2 below: “Send an Emergency Call.”

ACK RECEIVED

• Four tones

• Alarm ends

• Radio exits emergency

NO ACKNOWLDG

Send an Emergency Call

An Emergency Call will send a type of dispatch giving your radio priority access to channels.

The radio operates in the normal dispatch manner while in Emergency Call, except, if enabled, it will return to one of the following:

Using this operation: means you will talk...

1. Tactical/Non-Revert on the channel you selected before you entered the emergency state.

2. Non-Tactical/Revert on a preprogrammed emergency channel. The emergency alarm is sent to this same channel.

Common Radio Features

1 With your radio turned on,

press the Emergency button. The current zone/ channel is displayed alternately with EMERGENCY, and a short, medium-pitched tone sounds.

Note: To exit emergency at any time, press and hold the

Emergency button for about a second.

2 Press and hold the PTT

button and announce the emergency into the microphone to send the Emergency call.

3 Release the PTT button to

end the call.

4 Exit the Emergency State by

pressing the Emergency button again for about one second (the time may be changed by a qualified technician). The radio returns to normal operation.

EMERGENCY

• Short tone

Send a Silent Emergency Alarm

1 With your radio turned on,

press the Emergency button if your radio is programmed for this use.

The display does not change, the LED does not light, and no tones sound.

ASTRO XTS 2500 / XTS 2500I Model II 37

• Display does not change

• LED does not light

• No tones

Common Radio Features

Note: To exit emergency at any time, press and hold the

Emergency button for about a second.

2 The silent emergency state

continues until you press and hold the Emergency button for about a second to exit the emergency state.

Press and release the PTT button to exit silent emergency. The silent alarm is cancelled without an exit tone, and you can begin transmitting voice calls.

Note: • For ALL Emergency signals: You can change channels

while in Emergency operation if the new channel is also programmed for Emergency. The emergency alarm or call continues on the new channel.

• If the new channel is NOT programmed for Emergency, you see NO EMERGENCY, and hear an invalid tone until you exit the Emergency state or change to a channel programmed for emergency.

• Press and hold the

Emergency button

• Press and release the PTT

button

Emergency Keep-Alive

If the radio is in the Emergency state, with Emergency Keep-Alive enabled, you cannot turn off the radio by using the On/Off Control knob.

With Keep-Alive, the radio will only exit the Emergency state using one of the ways mentioned in the previous sections (Emergency Alarm, Silent Emergency Alarm, or Emergency Call).

Common Radio Features

Lists

You can use lists to store frequently used numbers and associate them with names.

There are four list types:

•Call

•Page

• Phone

• Scan

View a List

1 Press U arrow to find VIEW.

2 Press D, E, or F

directly below VIEW.

3 Press V or U to see the

names of the available lists.

4 Press D, E, or F

directly below the desired list to view it.

The first list member is displayed. view mode.

5 Press U or V to view other

list members.

6 Press h to exit.

p indicates the

VIEW

PAGE CALL PHON

FIRE CHIEF p

701234

ASTRO XTS 2500 / XTS 2500I Model II 39

Common Radio Features

Scan List Empty

If the scan list has no members, EMPTY LIST is displayed.

EMPTY LIST can be changed by turning scan off, or a qualified technician adds members to the scan list.

EMPTY LIST

Common Radio Features

Scan

The scan feature allows you to monitor traffic on different channels by scanning a preprogrammed list of channels. Your radio can have up to 20 different scan lists. These lists must be preprogrammed by a qualified technician.

You can view the scan list assigned to the currently selected channel the same way you would view other lists. See “View a List” on page 39.

Turn Scan On and Off

Using the Menu

1 Press U to find SCAN.

2 Press D, E, or F

directly below SCAN.

The current scan state is displayed.

3 Press D, E, or F

directly below ON or OFF. When scan is on, the scan

status symbol ( displayed.

To exit the display menu without changing the scan

state, press

T) is

h or PTT.

SCAN

SCAN OFF

ON OFF

SCAN ON

ON OFF

ASTRO XTS 2500 / XTS 2500I Model II 41

Common Radio Features

Use the Preprogrammed Scan On/Off Switch

Place the Scan On/Off switch in the Scan On or Scan Off position. The current scan state is displayed. When scan is on,

the scan status symbol ( displayed.

Note: To exit the display menu

without changing the scan state, press PTT.

T) is

ON OFF

h or

SCAN ON

Common Radio Features

Delete a Nuisance Channel

When the radio scans to a channel that you do not wish to hear (nuisance channel), you can temporarily delete the channel from the scan list.

1 When the radio is locked onto

the channel to be deleted, press the preprogrammed Nuisance Delete button.

Repeat this step to delete more channels.

Note: You cannot delete priority

channels or the designated transmit channel.

2 The radio continues scanning

the remaining channels in the list. To resume scanning the deleted channel, change channels or turn scan off and then back on again.

ASTRO XTS 2500 / XTS 2500I Model II 43

Common Radio Features

Conventional Scan Only

Make a Dynamic Priority Change

While the radio is scanning, the dynamic priority change feature lets you temporarily change any channel in a scan list (except the priorityone channel) to the priority-two channel. The replaced priority-two channel becomes a non-priority channel. This change remains in effect until scan is turned off, then scanning reverts back to the

preprogrammed state.

1 When the radio is locked onto

the channel to be designated as priority-two, press the preprogrammed Dynamic

Priority button.

Note: The priority-one

channel cannot be changed to prioritytwo.

2 The radio continues scanning

the remaining channels in the list. To resume scanning the preprogrammed priority-two channel, you must leave and re-enter scan operation.

Common Radio Features

Telephone Calls (Trunking Only)

Use your radio to make and receive standard phone calls. A landline phone can be used to call a radio, or a radio can be used to call a landline phone.

Answer a Phone Call

Use the Preprogrammed Call Response Button

1 When a phone call is

received, you hear a telephone-type ringing, the LED flashes GREEN, the

call-received symbol ( flashes, and PHONE CALL is displayed.

2 Press the Call Response

button within 20 seconds after the call indicators begin.

PHONE CALL

• Telephone ringing

• Flashing GREEN LED

3 Press and hold the PTT

button to talk; release it to listen.

4 Press h to hang up and

return to the home display.

ASTRO XTS 2500 / XTS 2500I Model II 45

Common Radio Features

Make a Phone Call

Use the Menu

1 Press U to find PHON.

2 Press D, E, or F

directly below PHON.

The last phone number dialed is displayed.

Note: If you wish to call this

number, go to Step 4. Otherwise, continue to Step 3.

3 Press U or V to scroll to

the phone number you want in the list. Press

F directly under LNUM to

go to the last phone number dialed.

4 Press and release the PTT

button to start the phone call to the displayed number.

Press the preprogrammed Quick Access button to start the phone call to the displayed number.

D, E,

PHON

555-1234

LIST

POLICE

555-8523

LNUM

Common Radio Features

5 Press and hold the PTT

button to talk, release it to listen.

If your call is not answered, go to “Phone Call Display and alert Prompts” on page page 47.

6 Press h to hang up and

return to the home display.

Phone Call Display and Alert Prompts

• When you press the PTT

button and the phone system is not available, a long tone

sounds. Press Radio returns to the home display.

• When a channel is not available, a busy tone sounds. The radio will automatically connect when a channel opens.

• When the phone system is busy, a long tone sounds.

Try your call later. Press hang up. Radio returns to the home display.

• The system does not acknowledge your call. Press

h to hang up.

h to

PHONE BUSY

NO ACKNOWLDG

h to hang up. Radio returns to

the home display.

NO PHONE

ASTRO XTS 2500 / XTS 2500I Model II 47

Common Radio Features

Notes: • A high-pitched tone, generated when you release the PTT

button, indicates to the landline party that he or she can begin talking.

• You have the option of sending additional digits (overdial), such as an extension number, or credit card or PIN numbers, to the phone system. If the radio is programmed for live overdial, every digit entered after the call is connected is sent to the phone system.

• If the radio is programmed for buffered overdial, the digits pressed are entered into memory and then sent when the PTT button is pressed. Press the PTT to send either digits or voice, but not both at the same time.

Common Radio Features

Private Calls (Trunking Only)

These one-to-one calls between two radios are not heard by others in the current talkgroup. The calling radio automatically verifies the receiving radio is active on the system and can display the caller’s ID.

Answer a Private Call

Use the Preprogrammed Call Response Button.

1 When a private call is

received, you hear two alert tones, the LED flashes GREEN, the call-received

symbol ( CALL RECEIVD is displayed.

2 Press the Call Response

button within 20 seconds.

If the caller’s name is in the call list, it will be displayed.

If the name is not in the call list, the caller’s ID number is displayed.

3 Press and hold the PTT

button to talk; release it to listen.

4 Press h or the Call

Response button to

hang up.

m) flashes, and

CALL RECEIVD

•Two tones

• Flashing GREEN LED

ASTRO XTS 2500 / XTS 2500I Model II 49

Common Radio Features

Make a Private Call

Use the Menu

1 Press U to find CALL.

2 Press D, E, or F

directly below CALL.

You see the last transmitted or received ID number

3 Press U or V to scroll to

the ID number you want in the list.

Note: Press LNUM to go to the

last number dialed.

4 Press the PTT button to start

the Private Call to the displayed number.

Press the preprogrammed Quick Access button to start the private call to the displayed number.

5 The called ID is momentarily

displayed, followed by PLEASE WAIT. The called ID is displayed once connected.

CALL

FIRE CHIEF

ID: 701234

LIST

FIRE CHIEF

ID: 701234

LNUM

PLEASE WAIT

If the system does not acknowledge the call, NO ACKNOWLDG is displayed.

If the target radio does not respond before the time out, NO ANSWER is displayed.

NO ACKNOWLDG

NO ANSWER

Common Radio Features

Call Alert Paging

Call Alert allows your radio to work like a pager. Even if other users are away from their radios, or if they are unable to hear their radios, you can still send them a Call Alert page. With Call Alert paging, you

can also verify if a radio is active on the system

Answer a Call Alert Page

1 When a Call Alert Page is

received, you hear four repeating alert tones, the LED flashes GREEN, the

call-received symbol ( flashes, and PAGE RECEIVED is displayed.

2 Press and hold the PTT

button to talk, release it to listen.

PAGE RECEIVD

• Four repeating alert tones

• Flashing GREEN LED

ASTRO XTS 2500 / XTS 2500I Model II 51

Common Radio Features

Make a Call Alert

Use the Menu

1 Press U to find PAGE.

2 Press D, E, or F

directly below PAGE.

You see the last transmitted or received ID number.

Note: Press LNUM to go to the

last number dialed.

3 Press the PTT button to start

the Call Alert Page to the displayed number.

Press the preprogrammed Quick Access button to start the page to the displayed number.

PLEASE WAIT is displayed. The home display appears once you are connected.

If the system does not acknowledge the call, NO ACKNOWLDG is displayed. The radio exits Call Alert and returns to normal operation.

PAGE

FIRE CHIEF

ID: 701234

LIST

FIRE CHIEF

ID: 701234

LNUM

PLEASE WAIT

NO ACKNOWLDG

4 Press h to hang up and

return to the home display.

Common Radio Features

Conventional Talkgroup Calls (Conventional Operation Only)

Talkgroup Call lets you define a group of conventional system users so that they can share the use of a conventional channel.

Select a Talkgroup

1 Press U to find TGRP.

2 Press D, E, or F

directly below TGRP.

The last user-selected-andstored talkgroup, and its available softkeys, are displayed.

3 Press U or V to find the

talkgroup you want.

4 Press D, E, or F

directly below PSET (to select the preset or programmed talkgroup), or below SEL (to save the talkgroup and return to the home display).

5 To exit, press h or the PTT

button, or turn the 16- Position Select knob.

TGRP

TGRP 1

PSET SEL

ASTRO XTS 2500 / XTS 2500I Model II 53

Common Radio Features

Repeater or Direct Operation

Also known as TALKAROUND operation, DIRECT lets you bypass the repeater and connect directly to another radio. The transmit and receive frequencies are the same.

REPEATER operation increases the radio’s range by connecting with other radios through a repeater. Transmit and receive frequencies are different.

Select Repeater or Direct Operation

Use the Menu

1 Press U to find DIR.

2 Press D, E, or F

directly below DIR. The current operation is momentarily displayed.

3 Press D, E, or F

directly below DIR or RPTR.

If DIR is selected, the display shows

4 Press h to exit display menu

without changing the current operation.

r and DIRECT MODE.

DIRECT MODE

DIR RPTR

DIRECT MODE

DIR

RPTR MODE

DIR RPTR

Special Radio Features

PTT ID

Receive

This feature allows you to see the radio ID number of the radio you are currently receiving. This ID can be a maximum of eight characters and can be viewed by both the receiving radio and the dispatcher.

Transmit

Your radio’s ID number is automatically sent every time the PTT button is pressed. This is a per-channel feature. For digital voice transmissions, your radio’s ID is sent continuously during the voice message.

ASTRO XTS 2500 / XTS 2500I Model II 55

Special Radio Features

View Your Radio’s ID Number

Use the Menu

1 Press U or V to find CALL or

PAGE.

2 Press D, E, or F directly

below CALL or PAGE.

CALL

PAGE

3 Press V.

Use the Preprogrammed Call or Page Button

1 Press the Call or Page button.

2 Press V.

MY ID:

701111

MY ID:

701111

Special Radio Features

Dynamic Regrouping (Trunking Only)

The dynamic regrouping feature lets the dispatcher temporarily reassign selected radios to a single special channel so they can communicate with each other. This feature is typically used during special operations and is enabled by a qualified radio technician. You will not notice whether your radio has this feature enabled until a dynamic regrouping command is sent by the dispatcher.

Note: If you try to access a zone or channel that has been reserved

by the dispatcher as a dynamically regrouped mode for other users, you will hear an invalid tone.

When your radio is dynamically regrouped, it automatically switches to the dynamically regrouped channel. You see the dynamically regrouped channel’s name, and hear a “gurgle” tone.

Press the PTT button to talk; release it to listen.

When the dispatcher cancels dynamic regrouping, the radio automatically returns to the zone and channel that you were using before the radio was dynamically regrouped.

Reprogram Request (ASTRO 25 Trunking Only)

This feature lets you notify the dispatcher that you want a new dynamic regrouping assignment.

Use the Menu

1 Press U to find RPGM.

2 Press D, E, or F directly

below RPGM.

The reprogram request is sent to the dispatcher.

ASTRO XTS 2500 / XTS 2500I Model II 57

RPGM

REPRGRM RQST

Special Radio Features

3 If you hear one beep

- Press the PTT button to send

the reprogram request again.

- Press h to cancel and return

to the home display.

If you hear five beeps, the reprogram request was acknowledged by the dispatcher. Your radio returns to the home display.

If the dispatcher does not acknowledge the reprogram request within six seconds, you see NO ACKNOWLDG and hear a low-pitched alert tone.

Try again or press h.

• One beep

• Five beeps

NO ACKNOWLDG

• An alert tone

Use the Preprogrammed Reprogram Request Button

1 Press the Reprogram

REPRGRM RQST

Request button. You see

REPRGRM RQST.

The reprogram request is sent to the dispatcher.

Special Radio Features

2 If you hear one beep

- Press the PTT button to send

the reprogram request again

-Press h to hang up and

return to the home display.

If you hear five beeps, the reprogram request was acknowledged by the dispatcher. Your radio returns to the home display.

If the dispatcher does not acknowledge the reprogram request within six seconds, you see NO ACKNOWLDG and hear a low-pitched alert tone.

Try again or press h.

• One beep

• Five beeps

NO ACKNOWLDG

• An alert tone

Select Enable / Disable

The dispatcher can classify regrouped radios into either of two categories: Select Enabled or Select Disabled.

• Select-enabled radios are free to change to any available channel, including the dynamic-regrouping channel, once the user has selected the dynamic-regrouping position.

• Select-disabled radios cannot change channels while dynamically regrouped. The dispatcher has forced the radio to remain on the dynamic-regrouping channel.

The Scan or Private Call feature cannot be selected while your radio is Select Disabled.

ASTRO XTS 2500 / XTS 2500I Model II 59

Special Radio Features

Trunking System Controls

Failsoft

The failsoft system ensures continuous radio communications during a trunked system failure. If a trunking system fails completely, the radio goes into failsoft operation and automatically switches to its failsoft channel.

During failsoft operation:

Your radio transmits and receives in conventional operation on a predetermined frequency.

Your radio’s IDFAILSOFT

You hear a medium-pitched tone every 10 seconds.

When the trunking system returns to normal operation, your radio automatically leaves failsoft operation and returns to trunked operation.

• Medium-pitched tone

Out-of-Range

If you go out of the range of the system, and can no longer lock onto a control channel:

The display shows OUT OF RANGE and the currently selected zone/channel combination, and/ or you hear a low-pitched tone.

Your radio remains in this out-ofrange condition until it locks onto a control channel, or it locks onto a failsoft channel, or it is turned off.

Your radio’s ID

OUT OF RANGE

AND/OR

• Low-pitched tone

• Locks onto a control channel, or

• Locks onto a failsoft channel, or

• Turned off.

Special Radio Features

Site Lock

This feature allows your radio to lock onto a specific site and not roam among wide-area talkgroup sites. This feature should be used with caution, since it inhibits roaming to another site in a wide-area system.

Lock or Unlock a Site

Use the Menu

1 Press U or V to find SITE.

SITE

2 Press D, E, or F directly

below SITE.

The current lock state is displayed.

3 Press D, E, or F directly

below LOCK or UNLK.

Use the Preprogrammed Site Lock/Unlock Button

1 Press the Site Lock/Unlock

button.

The current lock state is momentarily displayed.

2 Press and hold the Site Lock/

Unlock button until you see the

desired lock state.

SITE UNLOCKED

LOCK UNLK

SITE LOCKED

LOCK UNLK

• The new site-lock state is saved.

• Your radio returns to the home display.

SITE LOCKED

SITE UNLOCKED

SITE LOCKED

SITE UNLOCKED

ASTRO XTS 2500 / XTS 2500I Model II 61

Special Radio Features

Site Trunking

If the zone dispatcher loses communication with any site, that site reverts to “site trunking.” The display shows SITE TRUNKNG and the currently selected zone/channel combination. When this occurs, you can communicate only with other radios within your trunking site.

Site View and Change

You can view the ID number of the current site or force your radio to change to a new one.

View the Current Site

Momentarily press the preprogrammed Site Search button.

The display shows either the number of the current site and its corresponding Received Signal Strength Indicator (RSSI) symbol

(

s). (See Table 3 on

page 6.

If the radio is scanning for a new site, the display momentarily shows SCANING SITE.

SITE 2

SCANING SITE

Change the Current Site

Press and hold down the preprogrammed Site Search button to manually force the change to a new site.

Special Radio Features

You hear a tone, and the display shows SCANING SITE while the radio scans for a new site.

The radio returns to the home display when it finds a new site.

•Tone

SCANING SITE

ASTRO XTS 2500 / XTS 2500I Model II 63

Special Radio Features

Time and Date

Using this special feature, you may program the time and date as you might with other electronic devices. The clock display is enabled by a qualified radio technician.

• The default time setting is a 12-hour clock.

• If a 24-hour clock is selected, AM/PM selection is not available.

• The default setting for the domestic date shows MDY.

Edit Time and Date

12HR 00:00AM

MDY 00/00/00

1 Press U to find CLCK.

2 Press D, E, or F directly

below CLCK. The current setting is displayed.

3 Press D, E, or F directly

below EDIT.The first item flashes.

4 Press X or Y to change the

selected item.

CLCK

12HR 03:54AM MDY 03/07/01

EDIT

12HR 03:54AM MDY 03/07/01

SAVE

24HR 03:54 MDY 03/07/01

SAVE

Note: Press h at any time to

return to the home display without saving your changes.

Special Radio Features

Press U one or more times to move to an item you wish to change.

5 Press X or Y to change the

selected item.

6 Press U one or more times to

move to an item in the date field.

7 Press X or Y to change the

selected item.

8 When you have made all your

changes, press D, E, or F directly below SAVE to save your changes and return to the Home display.

12HR 03:54AM MDY 03/07/01

SAVE

12HR 03:58AM MDY 03/07/01

SAVE

12HR 03:58AM MDY 03/07/01

SAVE

12HR 03:58AM MDY 03/08/01

SAVE

Note: If a call arrives while the radio is in the clock-setting menu,

the radio exits clock setting, your changes are lost, and the call information is displayed.

ASTRO XTS 2500 / XTS 2500I Model II 65

Special Radio Features

Outdoor Location (using GPS)

The Outdoor Location (using GPS) feature allows radio users to determine their current location using a location menu. Radio location may be requested and reported over-the-air.

This feature is only available when a location enabled accessory such as the GPS Remote Speaker Microphone (RSM) is attached to the radio.

Access the Location Feature Use the Menu

1 Press U to find LOC..

2 Press D, E, or F

directly below LOC.

If radio has just been

switched on, or no location signal is available (flashing icon), the display shows the latitude and longitude of the last successful location fix. The top line will display PREVIOUS LOC. As soon as a location signal is detected (solid icon), the display will be updated with the new location coordinates. The location coordinates will be updated automatically every four minutes while the location signal is present.

LOC

PREVIPOUS LOC 47N 13.227’ 118W 16.194’ RFSH O F F

50N 10.245’ 120W 15.238’ RFSH OFF

3 Press D, E, or F

directly below RFSH to obtain a new location fix. The top line will temporarily display PLEASE WAIT while the new location is being determined.

Note: While the new location is being determined, the

location signal can be solid or flashing icon.

4 Press D, E, or F

directly below OFF to disable the location feature to save battery power.

Press D, E, or F directly below ON to enable the location feature.

Note: An ON/OFF menu key may be present on the

location menu if it is programmed by the service technician.

Special Radio Features

PLEASE WAIT

PLEASE WAIT 50N 10.245’

50N 10.245’ 120W 15.238’

120W 15.238’ RFSH OFF

RFSH OFF

50N 10.245’ 120W 15.238’ RFSH OFF

LOCATION OFF 50N 10.245’ 120W 15.238’ RFSH OFF

Press h or the PTT button to exit this menu. If the emergency button is pressed or the GPS RSM is disconnected, radio will also exits this menu.

ASTRO XTS 2500 / XTS 2500I Model II 67

Special Radio Features

Location and Emergency Feature Interaction

When the Emergency feature is activated by pressing the emergency button, the radio will exit the Location menu and return to the home (default) display so that you can see which channel the emergency signal is going out on. However, you may re-enter the Location menu while still in emergency mode, provided that Silent Emergency has not been activated.

If you have turned Location off using the ON/OFF menu key, it will be automatically turned back on when Emergency is activated.

GPS Enabled

Your RSM’s GPS Enabled feature uses information from the Global Positioning System (GPS) satellites orbiting the Earth to determine the approximate geographical location of your RSM, expressed as latitude and longitude. The availability and accuracy of this location information (and the amount of time that it takes to calculate it) will vary depending on the environment in which you are using the GPS feature.

For example, GPS location fixes are very difficult to obtain indoors, in covered locations, between high buildings, or in situations where you have not established a clear broad view of the sky.

IMPORTANT: Things to Keep in Mind

The GPS technology uses radio signals from earth orbiting satellites, to establish the location co-ordinates, maximizing your view of clear unobstructed sky is essential for optimum performance. Where adequate signals from multiple satellites are not available (usually because you cannot establish a view of a wide area of the sky), the

GPS feature of your RSM will not work. Such situations include but are not limited to:

• In underground locations

• Inside of buildings, trains, or other covered vehicles

• Under any other metal or concrete roof or structure

• Between tall buildings or under dense tree-cover

• In temperature extremes outside the operating limits of your RSM

Special Radio Features

Even where location information can be calculated in such situations, it may take longer to do so, and your location estimate may not be as accurate. Therefore, in any emergency situation, always report your location to your dispatcher.

Furthermore, please note that even where adequate signals from multiple satellites are available, your GPS feature will only provide an approximate location, often within 20-100 meters from your actual location, but sometimes much further from the actual location.

Keep in mind that the accuracy of the location information and the time it takes to obtain it varies depending upon circumstances, particularly the ability to receive signals from an adequate number of satellites.

The satellites used by the GPS feature are controlled by the U.S. government and are subject to changes implemented in accordance with the Department of Defense GPS user policy and the Federal Radio Navigation Plan. These changes may affect the performance of the GPS feature on your RSM.

Enhancing GPS Performance

Sometimes, the GPS feature of your RSM may be unable to complete a location calculation successfully. You will then see a message indicating that your RSM cannot see enough visible satellites. To maximize the ability of your RSM to determine a fix, please note the following guidelines:

• Stay in the open. The GPS feature works best where there is nothing between your RSM and a large amount of open sky.

• Wear your RSM outside all clothing. Keep it as high on your body as possible, ideally at shoulder level.

ASTRO XTS 2500 / XTS 2500I Model II 69

Special Radio Features

ARS User Login and Text Messaging

Features

Automatic Registration Service (ARS)

The Automatic Registration Service feature provides an automated

data application registration for the radio. When you turn on the radio, the device automatically registers with the server. Data applications within the fixed network can determine the presence of a device on the system and send data to the device. For example: Text Messaging Service (TMS).

The Automatic Registration Service for the radio consists of 2 modes:

• ARS Server Mode (default mode)

• ARS Non Server Mode

Note: The default ARS mode can be changed by a qualified

radio technician using the radio’s programming software.

Selecting or Changing ARS Mode

Consult a qualified radio technician for the right choice between the following methods:

Method 1: Use the Preprogrammed 16-Position Select Knob

After the zone you want is displayed, turn the 16-Position Select knob to the desired mode.

Method 2: Use the Menu

1 Press U to find CHAN.

Select Mode

CHAN

ASTRO XTS 2500 / XTS 2500I Model II 71

ARS User Login and Text Messaging Features

2 Press D, E, or F

directly below CHAN.

The display shows the current channel name (in this case, NONSVR) blinking and the zone (Z1), not blinking.

Z1 NONSVR

3 Press U to find the channel

/mode you want.

Note: If the channel/mode you

selected is unprogrammed, repeat step 3.

4 Press h to confirm the

displayed zone and channel.

09:19AM

Z1 ARSSVR

USER

PROG

Server mode

09:19AM

TMS

Z1 NONSVR

USER

PROG

ARS non-server mode

TMS

UNPROGRAMMED

ARS User Login and Text Messaging Features

ARS User Login Feature

The user login feature allows you as the user to be associated with the radio. With this association, every data application (Example: Text Messaging Service) will take on a friendly username. You can still send text messages without logging in as a user. The user login feature only enables the recipient of your message to identify you as the sender by assigning a username to your message.

Accessing the User Login Feature

The user login feature can be accessed by selecting a menu item on the display or through a programmable button.

1 Press U until USER

appears on the display.

2 To access the user login screen through the menu item, press

D below USER.

To access the user login screen through a preprogrammed

button, press the preprogrammed user button.

Note: Radio buttons that are “preprogrammed” mean that a

qualified radio technician must use the radio’s programming software to assign a feature to a button. Any programmable buttons on the radio can be programmed to access the user login feature. See “Physical Features of the XTS 2500 / XTS 2500I Model II Radio” on page 3.

3 The user login screen

appears.

09:19AM

ID:User826

LOGN

ASTRO XTS 2500 Model II 73

ARS User Login and Text Messaging Features

To Login as a User

4 Selecting a Predefined

Username

09:19AM

ID:User826

Press U to scroll to the next username.

LOGN

Press V to scroll to the previous username.

Press and hold U, to scroll to the next usernames continuously one at a time at a fast scroll rate.

Press and hold V, to scroll to the previous usernames continuously one at a time at a fast scroll rate.

Note: Predefined username can be set using a programming

software known as Customer Programming Software (CPS).

Note: Valid characters for a username entry are capital letters

A-Z, small letters a-z, numbers 0-9, ‘*’, ‘#’, ‘-‘, ‘/’ and the space character. The maximum length for a username is 8 characters. Username will not be case sensitive in server mode and will be case sensitive in non-server mode.

ARS User Login and Text Messaging Features

5 If you log in with a selected

predefined username comprising of 8 characters or more, or one with an invalid character, you will see a momentary text INVALID ID on the display.

Note: A predefined

username may sometimes be invalid because the programming software that is used to set predefined usernames allows you to set usernames comprising of 8 characters or more.

6 To log in :

Press D below LOGN.

In ARS server mode : The progress screen appears.

In ARS non-server mode : The logged in confirmation screen appears.

In non-ARS enabled mode : The display shows OFFLINE.

09:19AM

INVALID ID

LOGN

09:19AM

ID:User228

IN PROGRESS

CNCL

Server mode

09:19AM

ID:User228

OFFLINE

LOGT

Non ARS enabled mode

ASTRO XTS 2500 Model II 75

ARS User Login and Text Messaging Features

7 Press D below CNCL to

cancel the login in progress screen and return to the initial user login screen.

8 The logged in confirmation

screen appears when the login process is successful. The “successful user login” indicator (IP indicator) will be shown on the display.

9 When you enter an invalid

username or PIN, login fails and the user login screen will display a momentary text LOGIN FAILED. The “user login failure” indicator (blinking IP indicator) is shown on the display.

09:19AM

ID:User228

LOGGED IN

LOGT

09:19AM

ID:User228

10 To log out :

Press D below LOGT

Upon pressing the LOGT

button, a confirmation screen appears.

ARS User Login and Text Messaging Features

09:19AM

CLR PRIVATE DATA?

Press D below YES to clear all your private data. A momentary text PRIVATE DATA CLEARED is shown.

Press F below NO to keep your private data.

Note: Private data refers to

all messages in the text messaging inbox and Sent folder. The next user will be able to access your Inbox and Sent messages if private data is not deleted.

YES

09:19AM

PRIVATE DATA CLEARED

ASTRO XTS 2500 Model II 77

ARS User Login and Text Messaging Features

Text Messaging

The Text Messaging Service (TMS) is an application service through which you can send and receive text messages.

Accessing TMS Feature

Use the Menu

1 a) Press U until TMS

appears on the display.

b) Press F directly below

TMS.

Use the TMS Feature Button

1 Press to access the

TMS feature screen.

09:19AM

Z1 ARSSVR

USER

PROG

TMS

ARS User Login and Text Messaging Features

Use the Preprogrammed TMS Button

1 Press the preprogrammed

button to access the TMS feature screen.

Pressing and holding the preprogrammed button for TMS brings you directly to the Inbox screen.

Note: Any programmable

button on the radio can be programmed to access TMS feature.

See “Physical Features of the XTS 2500 / XTS 2500I Model II Radio” on page 3 for more information on buttons that are programmable to access TMS.

2 The TMS feature’s main

menu consists of the Inbox, Compose, Sent and Back option.

See “TMS Menu Options” on

page 80 for explanation on each menu option.

Press U or V to scroll

through the main menu options.

ASTRO XTS 2500 Model II 79

User228

00000034

INBX

COMP

SENT

ARS User Login and Text Messaging Features

Table 1: TMS Menu Options

Menu Options Description/ Function

INBX This is used to store new incoming messages or

messages that you have received. The Inbox can hold up to 30 messages.

COMP This menu option brings you to the Quick Text

Messages screen.

SENT This is used to store the messages that you have

already sent. The Sent folder can hold up to 10 messages.

BACK This menu option brings you back to the TMS

main menu or previous menu.

RPLY This menu option allows you to reply to a

message.

DEL This menu option allows you to delete a message.

ADDR This menu option allows you to select an address

from the list.

IMPT This menu option is used to toggle on/off the

“Priority” flag for an outgoing message.

RQRP This menu option is used to toggle on/off the

“Request Reply” flag for an outgoing message.

CURR This menu option is used to delete the current

selected message.

ALL This menu option is used to delete all the

messages in the current message folder.

ARS User Login and Text Messaging Features

Table 2: TMS Status Symbols

Symbol Indication

Priority Message

This icon is displayed

• when “Priority” is toggled on before sending the message.

• in the Inbox folder for messages which are flagged with “Priority”.

Request Reply

This icon is displayed

• when “Request Reply” is toggled on before sending the message.

• in the Inbox folder for messages which are flagged with “Request Reply”.

Inbox Full

This icon is displayed when the Inbox folder is full.

New Message Icon

This icon is displayed when a new incoming message is received.

Message Sent

This icon indicates that the selected message has been successfully sent.

Message Unsent

This icon indicates that the selected message was not successfully sent.

ASTRO XTS 2500 Model II 81

ARS User Login and Text Messaging Features

Symbol Indication

Read Message

This icon is used to indicate that the selected message in the Inbox has been read.

Unread Message

This icon indicates that the selected message in the Inbox folder has not been read.

Message Index

This icon indicates the index of the current message the user is viewing. Example: if the user is looking at the third message out of a total of 6 messages in the Inbox folder, the icon is displayed as the icon on the left column.

Receive a Message

ARS User Login and Text Messaging Features

When you receive a message, a momentary text, NEW MSG appears on the display along with a new message icon.

To View Message from the Inbox.

1 Access TMS (Launch TMS).

2 Press D directly below

INBX.

3 The Inbox screen appears.

The first message in the list is displayed. Inbox can hold up to 30 messages. Message status icons are displayed at the top of the screen. See “TMS Status Symbols” on page 81 for further details on these icons.

09:19AM

NEW MSG

USER

PROG

User228

00000034

INBX

INBOX 01/01

FROM:User Hello

RPLY

COMP

DEL

TMS

SENT

BACK

4 Scroll to the message you

want to read by pressing the U button.

Note: If the message fills more than one screen, scroll to read it

by pressing X or Y button.

5 To delete the message, press E below DEL. See “Delete a

Message” on page 87 for further details.

ASTRO XTS 2500 Model II 83

ARS User Login and Text Messaging Features

Send a Predefined Message

The Quick Text Messages are messages that are predefined and usually consist of messages that are used most frequently.

1 Press E below COMP to

use the predefined message

Press on the preprogrammed

Quick Text button.

The first predefined message appears.

2 Press U or V to scroll

through the list of predefined messages.

Note: Any programmable button on the radio can be

programmed to access the Quick Text Messages feature.

See “Physical Features of the XTS 2500 / XTS 2500I Model II Radio” on page 3 for more information on buttons that are programmable to access Quick Text Messages.

3 When a message has been

selected from the list, address your message and press the PTT button to send the message.

QT 001/002

I’ll be late

ADDR

BACK

4 Addressing a Message

Press D below ADDR to address your outgoing message.

The Address input screen

appears.

Press U or V to scroll through the address list.

USER826

IMPT

RQRP

BACK

ARS User Login and Text Messaging Features

5 Append a Priority Message

or Request Reply

Before sending your message, you can append a priority message or a request reply to your message.

Press D below IMPT to

toggle on/off a “Priority” flag for an outgoing message. A “Priority” flag icon is displayed at the top of the screen when it is toggled on. See “TMS Status Symbols” on page 81.

Press E below RQRP to

toggle on/off the “Request Reply” icon for an outgoing message. A “Request Reply” status icon is displayed at the top of the screen when it is toggled on. See “TMS Status Symbols” on page 81.

USER826

IMPT

RQRP

BACK

Note: When you received a message on the XTS 5000 radio

that is flagged with the “Request Reply” icon, you must manually respond to the sender that you have received the message. The system will not automatically send back a notification that the radio received such message.

Note: The “Priority” flag on a message does not imply that the

message will get higher priority over the other messages when it is being transmitted. It is just an indication that can be embedded into a message to let the receiver know that the message is important.

6 When an address has been appended to the outgoing message,

press the PTT button to send your message.

ASTRO XTS 2500 Model II 85

ARS User Login and Text Messaging Features

Reply to a Received Message

1 Press D below RPLY to

reply to a message.

The Quick Text Message

Screen appears.

The first predefined message appears.

2 Press U or V to scroll

through the list of predefined messages.

3 When a message has been

selected from the list, press the PTT button to send the message.

QT 001/002

I’ll be late

IMPT

RQRP

BACK

Delete a Message

1 From the Inbox or Sent

screen, scroll to select a message for deletion.

ARS User Login and Text Messaging Features

2 After selecting a message,

press E below DEL. The display shows 2 delete options.

Press D below CURR to delete only the current message.

Press E below ALL to

delete all messages.

3 When you select to delete all

messages, a confirmation screen appears.

Press D below YES to delete all messages.

INBOX 001/002

FROM:User228

Hello

BACK

CURR

INBOX 001/002

ALL

DEL ALL?

YES

BACK

ASTRO XTS 2500 Model II 87

Motorola XTS2500 2 user guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Product Safety and RF Exposure Compliance

Computer Software Copyrights

Documentation Copyrights

Disclaimer

Contents

General Radio Operation

Notations Used in This Manual

XTS 2500 / XTS 2500I Model II Radio

Physical Features of the XTS 2500 / XTS 2500I Model II Radio

Programmable Features

Display

Backlight

Status Symbols

Menu Entry (Softkey)

Menu Select Buttons

Menu Entry Features

Home Button (h)

App Button (@)

4-Way Navigation Button (o)

LED Indicators

Alert Tones

Standard Accessories

Battery

Smart Battery Condition

Antenna

Belt Clip

Remove the Belt Clip

Universal Connector Cover

Remote Speaker Microphone Adapter

Radio On and Off

Turn the Radio On

Turn the Radio Off

Zones and Channels

Select a Zone

Select a Channel

Receive / Transmit

Without Using the Volume Set and Monitor Buttons

Use Preprogrammed Volume Set Button

Use the Preprogrammed Monitor Button

Conventional Mode Operation

Common Radio Features

Use the Menu

Using the Preprogrammed TX Power Level Switch

Conventional Squelch Options

Analog Squelch

Digital Squelch

PL Defeat

Time-out Timer

Emergency

Send an Emergency Alarm

Send an Emergency Call

Send a Silent Emergency Alarm

Emergency Keep-Alive

Lists

View a List

Scan List Empty

Scan

Turn Scan On and Off

Delete a Nuisance Channel

Conventional Scan Only

Telephone Calls (Trunking Only)

Answer a Phone Call

Phone Call Display and Alert Prompts

Private Calls (Trunking Only)

Answer a Private Call

Make a Private Call

Call Alert Paging

Answer a Call Alert Page

Make a Call Alert

Conventional Talkgroup Calls (Conventional Operation Only)

Select a Talkgroup

Repeater or Direct Operation

Select Repeater or Direct Operation

Special Radio Features

PTT ID

Receive