Contents
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Using the Maxtor System Tray Icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Restoring the System Tray Icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Managing Your Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Customizing the OneTouch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Adjusting the Power Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Testing Your Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Using RAID (OneTouch III Users) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Updating Your Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Backing Up & Restoring Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Creating a Backup Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Using Simple Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Creating a Custom Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Managing Backup Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Editing Backup Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Deleting a Backup Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Using Automatic Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Turning Off Automatic Backup . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Backing Up Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Viewing the Backup Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Restoring Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Restoring an Historical Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
Restoring the Most Recent Version . . . . . . . . . . . . . . . . . . . . . . . . . .53
Synchronizing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Using Simple Sync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Using Custom Sync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Using Sync Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Completing the Sync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Editing Sync Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Checking Sync Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
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Deleting Sync Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Using Automatic Sync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Turning Off Automatic Sync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Using the Sync Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Using Automatic Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Managing Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Setting Up DrivePass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Enabling DrivePass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Unlocking Your OneTouch Drive . . . . . . . . . . . . . . . . . . . . . . . . 81
Removing DrivePass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Changing Your DrivePass Password . . . . . . . . . . . . . . . . . . . . . . . . .86
If You Forget Your Password... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Using Maxtor Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Creating an Encrypted Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Managing an Encrypted Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Changing Your Encryption Password . . . . . . . . . . . . . . . . . . . 104
Deleting an Encrypted Folder . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Opening an Encrypted Folder . . . . . . . . . . . . . . . . . . . . . . . . . 113
Decrypting Files and Folders . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Deleting Files and Folders from an Encrypted Folder . . . . . . . 116
Restoring Your System With SafetyDrill™ . . . . . . . . . . . . . . . . . . . . . . . .118
Creating SafetyDrill Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Setting Up SafetyDrill Copy Parameters . . . . . . . . . . . . . . . . . . . . .120
Managing SafetyDrill Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Restoring Your System from a SafetyDrill Copy . . . . . . . . . . . . . . . . . . . .123
Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
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Maxtor OneTouch IV ii
Getting Started
This User’s Guide is written for both the OneTouch 4 Plus and the OneTouch 4 Mini drives.
The images in the User’s Guide display a OneTouch 4 Plus drive, but all information is
relevant for the OneTouch 4 Mini drive as well.
In addition, the User’s Guide is written for both Windrows XP and Windows Vista users. The
images reflect the Windows XP environment, but all information is relevant for the Windows
Vista environment as well.
The Maxtor OneTouch 4 drive offers these features:
• Backup & Restore to protect your data
• Sync to synchronize one or more folders between two or more computers
• Security settings to password-protect both your drive and your data
• Encryption of multiple files and folders in one location
• A SafetyDrill™ copy of your system you can use to restore it in case your computer
crashes
• A customized OneTouch button to quickly open a frequently-used program
• Power management features to conserve energy when your Maxtor OneTouch 4
isn’t being used
Installing the Software
To install the Maxtor Manager software,
Step 1: Connect your OneTouch 4 drive to your computer.
The Main Menu window opens:
Maxtor OneTouch IV 1
Figure 1: Main Menu
Step 2: Click Install Maxtor One Touch.
The Welcome window opens:
Figure 2: Welcome
Step 3: Click Next.
The EULA language selection window opens:
Maxtor OneTouch IV 2
Figure 3: EULA Language Selection
Step 4: Select the language in which you want to read the License Agreement and click
Next.
The License Agreement window opens in the selected language:
Figure 4: License Agreement
Step 5: Click Yes to accept the terms of the License Agreement.
The Choose Destination Location window opens:
Maxtor OneTouch IV 3
Figure 5: Select a Destination
Step 6: Accept the default destination folder or click Browse to select a different folder.
Step 7: Click Next.
A Setup Status window keeps you informed as the installation proceeds:
Figure 6: Setup Status
When the installation is complete, a Register window opens:
Maxtor OneTouch IV 4
Figure 7: Register
Step 8: Click Register to register your OneTouch 4 drive now or click Next to conclude
the installation.
The InstallShield Wizard Complete window opens:
Figure 8: InstallShield Wizard Complete
Step 9: Decide whether to restart your computer and complete the installation now and
click Finish.
When your computer has restarted, a Maxtor Manager icon appears on your
desktop:
Maxtor OneTouch IV 5
Step 10: Double-click the Maxtor Manager icon to open the OneTouch application:
Figure 9: OneTouch Application
You’re ready to use your Maxtor OneTouch 4 drive.
Using the Maxtor System Tray Icon
You can use the Maxtor system tray icon to check the status of your OneTouch drive and
to access the drive features.
Step 1: To check the status of your drive, roll your mouse over the system tray icon:
Maxtor OneTouch IV 6
Figure 10: System Tray Icons
The information popup confirms the drive’s status and identifies the drive letter.
The color of the system tray icon conveys this information:
Figure 11: System Tray Icon Information
Note: When a backup or sync has failed, the red icon continues to display until the next
successful backup or sync.
Step 2: To display the Maxtor Manager menu, click the system tray icon:
Figure 12: System Tray Menu
Step 3: Select the feature you want to access or select Exit to close the menu (the
OneTouch application remains open).
Maxtor OneTouch IV 7
Table 1: Using your Mouse with the Maxtor System Tray Icon
Click the system tray icon to • Launch Maxtor Manager
• Back Up Now
• Sync Now
• Edit Backup Settings
•View Log
• Open Maxtor Encryption
• Exit
Run your mouse over the icon to show • Status Information
• Status for Multiple Events
Restoring the System Tray Icon
If you select Exit from the System Tray menu, the Maxtor icon disappears from the System
Tray. To restore the Maxtor icon to the System Tray, go to
Start > Programs > Maxtor > OneTouch Icon
Figure 13: Restore System Tray Icon
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Maxtor OneTouch IV 8
Managing Your Drives
The My Drives window provides a central point from which to manage your Maxtor
OneTouch™ devices. It displays all Maxtor devices connected to your computer:
Figure 1: My Drives
The Command panel across the top of the window allows you to access your drive features
and manage drive utilities.
In the My Drives window,
Step 1: Select a device.
Step 2: Click an option in the Command panel.
Note: External drives are automatically detected and listed in the My Drives window. It can take a
few seconds for the Maxtor Manager software to detect your device. If your device doesn’t
appear, make sure it’s properly connected and turned on.
Maxtor OneTouch IV 9
Customizing the OneTouch Button
You can customize your OneTouch button, located on the front of your drive, so that your
OneTouch drive automatically performs the action of your choice when you click the
OneTouch button.
You can set the OneTouch button to
• Back up now
• Sync folders now
• Open the application of your choice
To customize your OneTouch button,
Step 1: In the My Drives window, click Settings.
The Settings window opens:
Figure 2: Settings
Step 2: Click Customize OneTouch Button.
The Customize OneTouch Button window opens:
Maxtor OneTouch IV 10
Figure 3: Customize OneTouch Button
Step 3: Select Backup or Sync and click Apply to link that action to the OneTouch button.
— OR —
Select Open an Application to choose an application to open when you press the
OneTouch button.
Maxtor OneTouch IV 11
Figure 4: Customize OneTouch Button - Choose Application
Step 4: Click Browse to select an application.
An Open window appears:
Figure 5: Open Application
Step 5: Select an application and click Open.
Maxtor OneTouch IV 12
The application you’ve chosen is displayed in the Customize OneTouch Button
window:
Figure 6: Customize OneTouch Button - Application Selected
Step 6: Click Apply.
A confirmation window opens:
Maxtor OneTouch IV 13
Figure 7: Customize OneTouch Confirmation
Step 7: Click OK.
You can now open the selected application by pressing your OneTouch button.
Adjusting the Power Setting
You can choose how long your drive should remain inactive before it goes into power-
saving mode.
To adjust the power setting,
Step 1: In the My Drives window, click Settings.
The Settings window opens:
Maxtor OneTouch IV 14
Figure 8: Settings
Step 2: Click Adjust Power Setting.
The Adjust Power Setting window opens:
Maxtor OneTouch IV 15
Figure 9: Adjust Power Setting
Step 3: Select an interval from the dropdown menu or click Default to return to the default
power setting.
Step 4: Click Apply to save the power setting.
The Adjust Power Setting window confirms that the power setting for your drive
has been changed:
Maxtor OneTouch IV 16
Figure 10: Adjust Power Setting Confirmation
Step 5: Click OK to return to the My Drives window.
Testing Your Drive
Test your drive to check the health of your OneTouch drive. The diagnostic utility performs
its tests without affecting the data on your drive.
To test your drive,
Step 1: In the My Drives window, click Settings.
The Settings window opens:
Maxtor OneTouch IV 17
Figure 11: Settings
Step 2: Click Test My Drive.
The Test My Drive window opens:
Maxtor OneTouch IV 18
Figure 12: Run Drive Diagnostics
Step 3: Click Test.
A progress bar indicates the progress of the test. When the test is complete, the
results are displayed:
Maxtor OneTouch IV 19
Figure 13: Diagnostics Complete
The drive pictured above is functioning normally. If the diagnostic encounters an
error during testing, the serial number of the bad device is displayed with
instructions to contact Seagate for service and support:
Maxtor OneTouch IV 20
Figure 14: Diagnostics - Bad Drive
Step 4: Click OK.
Using RAID (OneTouch III Users)
If your OneTouch III drive supports RAID, you can access this feature via the OneTouch 4
My Drives window:
Maxtor OneTouch IV 21
Figure 15: My Drives
To use RAID,
Step 1: In the My Drives window, select your OneTouch III drive and click Settings.
The Settings window opens:
Maxtor OneTouch IV 22
Figure 16: Settings
Step 2: Click RAID Settings.
The RAID Settings window opens:
Maxtor OneTouch IV 23
Figure 17: RAID Settings
Step 3: Select a RAID setting and click Next.
A RAID warning window cautions you about loss of data:
Maxtor OneTouch IV 24
Figure 18: RAID Warning
Step 4: Click Continue.
A window informs you that RAID Setup is in progress:
Figure 19: Reformat Warning
Step 5: Click OK.
When RAID Setup is complete, a window confirms that you want to reformat your
drive:
Maxtor OneTouch IV 25
Figure 20: Reformat in Progress
Step 6: Click Reformat.
When the reformat is complete, your drive is ready for use.
For further information about using RAID, refer to your OneTouch III User Guide.
Updating Your Software
The Software Update feature automatically informs you when an update is available for
your software. However, you can manually check to see if an update is available or you can
turn off the Software Update feature.
To check for software updates,
Step 1: In the My Drives window, click Settings.
The Settings window opens:
Maxtor OneTouch IV 26
Figure 21: Settings
Step 2: Click Check for Software Update.
The Software Update window opens:
Maxtor OneTouch IV 27
Figure 22: Software Update
Software Update is selected by default.
Step 3: To turn off Software Update, unselect Check for updates automatically.
Step 4: To check for updates now, click Check Now.
If an update is available for your software, a Software Update window allows you
to download the update:
Figure 23: Software Update Available
If your software is up to date, a Software Update window informs you of that:
Maxtor OneTouch IV 28
Figure 24: Software Up to Date
Maxtor OneTouch IV 29
Backing Up & Restoring Folders
The Maxtor OneTouch Backup feature allows you to
• Schedule the backup of selected folders
• Edit backup settings
• Launch an immediate file backup
• Restore backed up files
After the initial backup, the OneTouch software backs up changed files in backed up folders
on a schedule you set or when you click Back Up Now in the Backup window.
You can create one Backup Plan for each OneTouch drive connected to your computer.
You can select either of two Backup Plans:
• Simple Backup: Pre-configured to back up your XP My Documents/Vista
Personal Folder folder daily at 10:00 p.m.
— OR —
• Custom Backup: You select the folders to be backed up and set a backup
destination and schedule.
Creating a Backup Plan
Using Simple Backup
Use Simple Backup to back up your XP My Documents or Vista Personal Folder folder
daily at 10 p.m.
To use Simple Backup,
Step 1: Click Backup in the Command panel.
The Backup window opens:
Maxtor OneTouch IV 30
Figure 1: Backup
Step 2: In the Backup window, click Simple Backup.
A Simple Backup Confirmation window confirms that you’ve selected Simple
Backup and asks you to name this Backup Plan:
Figure 2: Simple Backup Confirmation
Step 3: Enter a name for your Backup Plan and click OK.
Maxtor OneTouch IV 31
The Backup window now offers the options of editing your backup settings and
restoring backed up files and describes your Backup Plan and the details of your
last backup.
Figure 3: Backup
Creating a Custom Backup
To select specific folders for backup and set up a backup destination and schedule,
Step 1: Click Backup in the Command panel.
The Backup window opens:
Maxtor OneTouch IV 32
Figure 4: Backup
Step 2: In the Backup window, click Custom Backup.
The Backup Folder Selection window opens:
Maxtor OneTouch IV 33
Figure 5: Backup Folder Selection
Step 3: Name your Backup Plan, select the folders to be backed up, and click Next.
The Backup File Types window opens:
Maxtor OneTouch IV 34
Figure 6: File Types: All Types
Step 4: Select the types of files you want to back up:
• All File Types
• Photos, Music, Videos, Documents
Back up any or all of these types of files:
Maxtor OneTouch IV 35
Figure 7: File Types: Photo, Music, Video, Documents
• Custom
Select specific file types to include or exclude for backup:
— To back up only a few of the available file types,
1. Select Include these file types.
2. Select each file type you do want to back up and click Add to move it to
the Include list.
— To back up most of the available file types,
1. Select Exclude these file types.
2. Select each file type you don’t want to back up and click Add to move it
to the Exclude list.
Note: File extensions are the last three characters of a file name that define the file type.
Maxtor OneTouch IV 36
Figure 8: File Types: Custom
Step 5: Click Next.
The Backup Schedule window opens:
Maxtor OneTouch IV 37
Figure 9: Backup Schedule
Step 6: Select the days and time you want to back up your folders and click Finish.
The Backup window now offers the options of editing your backup settings and
restoring backed up files and describes your Backup Plan.
Maxtor OneTouch IV 38
Figure 10: Backup
Managing Backup Settings
Editing Backup Settings
To edit the settings for a Backup Plan,
Step 1: Click Backup in the Command panel.
The Backup window opens:
Maxtor OneTouch IV 39
Figure 11: Backup
Step 2: In the Backup window, click Edit My Backup Settings.
The Backup Folder Selection window displays your current Backup Plan name
and folder selection:
Maxtor OneTouch IV 40
Figure 12: Backup Folder Selection
Step 3: Edit the Backup Plan name and/or the folder selection and click Next.
The Backup File Types window displays your current selections:
Maxtor OneTouch IV 41
Figure 13: File Types
Step 4: Edit the types of files to be backed up and click Next.
The Backup Schedule window displays your current schedule:
Maxtor OneTouch IV 42
Figure 14: Backup Schedule
Step 5: Edit the days and/or time you want to back up your folders and click Finish.
The Backup window now displays your edited Backup Plan.
Maxtor OneTouch IV 43
Figure 15: Backup
Deleting a Backup Plan
You can delete the Backup Plan for any OneTouch drive on which you’ve created one, even
if the drive is not connected to your computer.
To delete a Backup Plan,
Step 1: Click Backup in the Command panel.
The Backup window opens:
Maxtor OneTouch IV 44
Figure 16: Backup
Step 2: In the Backup window, click Delete Backup Plan.
The Delete Backup Plan window opens:
Maxtor OneTouch IV 45
Figure 17: Delete Backup Plan
Listed is the Backup Plan for each OneTouch drive connected to your computer.
Step 3: Select the Backup Plan you want to delete and click Delete.
The Backup Plan is deleted.
Note: Your backed up files are NOT deleted.
Using Automatic Backup
Use Automatic Backup to back up changed files in backed up folders on the days and time
you set. The Automatic Backup On/Off switch enables or disables the Backup schedule.
By default, Automatic Backup is turned on.
Turning Off Automatic Backup
To turn off Automatic Backup,
• In the Backup window, click the Automatic Backup Off button.
Maxtor OneTouch IV 46
Figure 18: Automatic Backup Off
Backing Up Manually
You can back up files manually whenever you like, whether Automatic Backup is on or off.
To launch a backup manually,
• Press the OneTouch button if you’ve customized it to back up files.
— OR —
• Click Back Up Now in the lower right corner of the Backup window.
— OR —
• Select Back Up Now from the System Tray menu:
Maxtor OneTouch IV 47
A Backup Progress window informs you of the progress of the manual backup and
lets you know when the backup is complete:
Figure 19: Manual Backup Complete
Viewing the Backup Log
The Backup Log is a text-based report of your backup history.
To view the Backup Log,
Step 1: Click View Log in the Backup window:
Maxtor OneTouch IV 48
Figure 20: Backup
— OR —
Click the OneTouch icon in your System Tray to display the OneTouch popup
menu:
Step 2: Click View Log to open a text file showing the history of your system backups:
Maxtor OneTouch IV 49
Figure 21: Backup Log
Restoring Files
When you back up the files stored in selected folders, the Maxtor Manager saves ten (10)
previous, or historical, versions of each revised file stored on your OneTouch drive. You
can restore a saved historical version of a backed up file based on the date it was last
modified or you can restore the most recent version of a backed up file.
Note: An encrypted file is restored based on the date it was backed up rather than on the date it
was last modified.
To restore files,
Step 1: Click Backup in the Command panel.
The Backup window opens:
Maxtor OneTouch IV 50
Figure 22: Backup
Listed beneath Restore Files are the date and time of your most recent backup.
Step 2: In the Backup window, click Restore Files.
The Restore a Backup window opens:
Maxtor OneTouch IV 51
Figure 23: Restore a Backup
Restoring an Historical Version
Step 1: Click Restore historical version of backed up file to restore a previous version
of a file.
The Restore Historical Version window opens:
Maxtor OneTouch IV 52
Figure 24: Restore Historical Version
Step 2: Select a file and file version to be restored and click Restore.
The selected file version is restored to the location noted in the Restore Historical
Version window.
Restoring the Most Recent Version
Step 1: Click Restore most recent version to restore the latest version of a file.
Windows Explorer displays the contents of the Maxtor Backup folder:
Maxtor OneTouch IV 53
Figure 25: Maxtor Backup in Windows Explorer
Step 2: Browse to the desired file and drag it to the location at which you want it restored.
Step 3: Close Windows Explorer.
Maxtor OneTouch IV 54
Synchronizing Folders
Sync is designed to synchronize files in one or more folders between two or more
computers. You can sync selected folders from one computer to your OneTouch drive and
then connect the drive to another computer to complete the sync.
Note: Files cannot be synchronized between computers running XP and those running Vista.
You have these Sync options:
Simple Sync: Custom Sync:
Sync XP My Documents or Vista Personal Folder Select one or more folders to sync
Sync all file types Select file types to include or exclude
Sync automatically Select automatic or manual sync
Always overwrite older file versions Set Sync and Copy & Replace Rules
Encrypt synchronized files
Note: Make sure all computers participating in the Sync are set to precisely the same time to
ensure that Sync works properly.
Using Simple Sync
Simple Sync is pre-configured to automatically sync all file types in your XP My Documents
or Vista Personal Folder folder. Newer file versions always overwrite older versions.
To select Simple Sync,
Step 1: Click Sync in the Command panel.
The Sync window opens:
Maxtor OneTouch IV 55
Figure 1: Sync
Step 2: Click Simple Sync.
The Simple Sync Confirmation window opens:
Figure 2: Confirm Simple Sync
Your XP My Documents or Vista Personal Folder folder is now synchronized
with your drive. Connect the drive to other computers to complete the Sync.
Maxtor OneTouch IV 56
Using Custom Sync
Custom Sync allows you to select specific folders and file types for synchronization and to
choose sync and encryption settings.
To configure Custom Sync,
Step 1: Click Sync in the Command panel.
The Sync window opens:
Figure 3: Sync
Step 2: Click Custom Sync.
The Folder Selection window opens:
Maxtor OneTouch IV 57
Figure 4: Folder Selection
Step 3: Select the folders to be synchronized.
You can select as many folders as you like, but they must all reside on the same
drive (partition).
Step 4: Click Next.
The File Types window opens:
Maxtor OneTouch IV 58
Figure 5: All File Types
Step 5: Select the types of files you want to sync:
• All File Types
• Photos, Music, Videos, Documents
— You can choose to sync any or all of these:
Maxtor OneTouch IV 59
Figure 6: File Types: Photo, Music, Video, Documents
• Custom
Select specific file types to include or exclude for sync:
— To sync only a few of the available file types,
1. Select Include these file types.
2. Select each file type you do want to sync and click Add to move it to the
Include window.
— To sync most of the available file types,
1. Select Exclude these file types.
2. Select each file type you don’t want to sync and click Add to move it to the
Exclude window.
Maxtor OneTouch IV 60
Figure 7: File Types: Custom
Step 6: After you’ve selected the types of files to sync, click Next.
The Sync Options window opens:
Step 7: Select your Sync options:
• Sync Rules:
— Sync automatically each time a file changes
— Sync manually using the Sync Now button in the Sync window
• Copy & Replace Rules
— Always overwrite older file versions with newer versions
— Ask before overwriting a file
• Sync Encryption
— Automatically encrypt synchronized files on the Maxtor drive
You must set up Maxtor Encryption before you can select Sync Encryption. See
Using Sync Encryption for more information.
Note: You can select Sync Encryption only during your initial setup of Sync. If you later decide
you want to encrypt synchronized files, you must delete your current Sync settings and
create new settings.
Step 8: After you’ve set your Sync options, click Finish.
The Sync window opens:
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Figure 8: Sync
Using Sync Encryption
You can automatically encrypt synchronized files to keep them secure as you synchronize
them between computers. Your Sync Encryption password is the same as your Maxtor
Encryption password since all encrypted folders are stored in the same folder, the Maxtor
Encrypted Folder.
Before you can enable Sync Encryption, you must set up Maxtor Encryption in the Security
window. If you have not yet set up Maxtor Encryption, the Sync Encryption option is
grayed out in the Sync Options window:
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Figure 9: Sync Options with Encryption Grayed Out
To set up Maxtor Encryption and then enable Sync Encryption,
Step 1: Click Cancel in the Sync Options window.
Step 2: Click Security in the Command panel.
Step 3: Click Maxtor Encryption and follow the steps to set up an encrypted folder.
Step 4: Click Sync in the Command panel.
Step 5: Click Custom Sync and select your Sync folder and file-type settings.
When you reach the Sync Options window, Sync Encryption is no longer grayed
out.
Step 6: Set your Sync Rules and Copy & Replace Rules and select Sync Encryption.
Step 7: Click Finish.
Your synchronized folders will now automatically be encrypted using the same
password you used to set up Maxtor Encryption.
Note: If you select Sync Encryption, all users must have your encryption password in order to
access synchronized folders on their computers.
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Completing the Sync
To complete the Sync, you must remove your OneTouch drive from the computer on which
the original Sync occurred and connect it to another computer on which you want to sync
the selected folders. You can connect the OneTouch drive to as many computers as you
wish to include in the Sync.
The first time you connect your OneTouch to a second computer to complete a Sync, you’re
asked where to put the synchronized folders on this computer.
To complete the Sync,
Step 1: Safely remove the OneTouch drive from your computer.
Step 2: Connect the OneTouch drive to another computer.
(a) If you’ve synchronized folders other than XP My Documents (or Vista Personal
Folder), the Sync Folders window opens:
Figure 10: Sync Folders
(b) If you’ve synchronized your XP My Documents (or Vista Personal Folder), the
Sync “My Documents” (or Sync ”Personal Folder”) window opens:
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Figure 11: Sync My Documents or Personal Folder
(c)
If you’ve synchronized both XP My Documents (or Vista Personal Folder) and
other folders, both windows open.
Step 3: In each window, select the location at which to store the synchronized folders on
this computer and click OK.
From now on, the selected folders will automatically sync with the versions on your
OneTouch drive each time you connect the drive to the computer.
Editing Sync Settings
To change any of your Sync settings,
Step 1: Click Sync in the Command panel.
The Sync window opens:
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Figure 12: Sync
Step 2: Click Edit Sync Settings.
The Folder Selection window displays your current folder settings:
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Figure 13: Folder Selection
Step 3: Add and/or remove folders from Sync and click Next.
Folders removed from Sync are deleted from your OneTouch drive.
The File Types window displays your current file type settings:
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Figure 14: File Types
Step 4: Make the desired changes and click Next.
The Sync Options window displays your current Rules settings:
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Figure 15: Sync Options
Step 5: Make the desired changes and click Finish.
Checking Sync Status
To check the status of a Sync,
Step 1: Click Sync in the Command panel.
The Sync window opens:
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Figure 16: Sync
Step 2: Click Check Sync Status.
The Sync Status window opens:
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Figure 17: Sync Status
Listed are the names of the computers on which Sync was set up, the date of the
last Sync, and the Automatic Sync setting (On or Off).
Step 3: Click OK to return to the Sync window.
Deleting Sync Settings
To delete all your Sync settings and create a new set,
Step 1: Click Sync in the Command panel.
The Sync window opens:
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Figure 18: Sync
Step 2: Click Delete Sync Settings.
The Delete Sync Settings Confirmation window opens:
Figure 19: Delete Sync Settings Confirmation
Step 3: Click Delete.
The original Sync window opens:
Maxtor OneTouch IV 72
Figure 20: Sync
Step 4: To create new Sync settings, select Simple Sync or Custom Sync.
Using Automatic Sync
The Automatic Sync feature continuously tracks file changes in synchronized folders and
automatically synchronizes revised versions by overwriting older versions with newer
versions. Your OneTouch drive must be connected during Automatic Sync.
By default, Automatic Sync is turned on.
Turning Off Automatic Sync
You can turn off Automatic Sync and control when files are synchronized rather than
synchronizing files automatically.
To turn off Automatic Sync,
Step 1: Click Sync in the Command panel.
The Sync window opens:
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Figure 21: AutoSync
Step 2: In the Sync window, click the Automatic Sync Off button.
Step 3: To sync manually when Automatic Sync is off,
• Press the OneTouch button if you’ve customized it to sync files.
— OR —
• Click Sync Now in the lower right corner of the Sync window.
— OR —
• Select Sync Now from the System Tray menu to Sync on ALL connected drives:
The Sync Preview window opens:
Maxtor OneTouch IV 74
Figure 22: Sync Preview
Listed are the files scheduled to be overwritten.
If you do NOT want to overwrite an older file version with a newly-synchronized version,
• Uncheck the file in the On column.
Using the Sync Preview Window
Use the Sync Preview window to manage your synchronized files:
• Add or delete files.
• Decide whether to overwrite existing file versions.
• Resolve conflicts over which version of a synchronized file to save.
If the same file is edited on different computers at the same time, a conflict occurs
over which version of the file to save. When the OneTouch drive containing a
changed version of a file is connected to a computer containing another changed
version of the same file, the Sync Preview window opens:
Maxtor OneTouch IV 75
Figure 23: Sync Preview
To use the Sync Preview window,
Step 4: Use the On checkbox to tell Maxtor Manager which file versions to overwrite, add,
or delete.
Step 5: Click Sync Now to complete the sync.
A Sync Progress window informs you of the progress of the sync:
Figure 24: Sync Progress
Step 6: When the sync is complete, click OK to close the window.
Using Automatic Overwrite
When Automatic Overwrite is on, older file versions are always replaced with newer
versions.
Maxtor OneTouch IV 76
When Automatic Overwrite is off, the Maxtor Manager displays the Sync Preview window
to allow you to decide whether to overwrite an older file version with a new version:
Maxtor OneTouch IV 77
Managing Security
Setting Up DrivePass
DrivePass allows you to password-protect an entire OneTouch drive. You can use
DrivePass on any of the OneTouch drives connected to your computer.
Be sure to use a DrivePass password you can remember easily. If you forget your
password and are unable to unlock your drive, you must reformat the drive in order to
continue to use it. Reformatting erases all data stored on the drive.
Enabling DrivePass
To enable DrivePass,
Step 1: Click Security in the Command panel.
The Security window opens:
Figure 1: Security
Step 2: Click DrivePass.
Maxtor OneTouch IV 78
The DrivePass Password window opens:
Figure 2: DrivePass Password
Step 3: Enter and re-enter a password that will unlock your OneTouch drive.
Your password must contain at least six characters, including one digit.
Step 4: If you wish, select a security question from the dropdown menu and then enter and
re-enter the answer to that question.
You can use the answer to the security question to unlock your drive if you forget
your password.
Step 5: Click Apply.
A warning window reminds you to save a copy of your password in a safe place,
because if you forget it, your drive must be erased in order for you to continue to
use it:
Maxtor OneTouch IV 79
Figure 3: Password Warning
Step 6: Click Confirm to set your password.
A confirmation window verifies that your password has been set:
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Figure 4: Password Confirmation
Step 7: Click OK.
Unlocking Your OneTouch Drive
Once you enable DrivePass, your OneTouch drive locks automatically each time you shut
down your computer or remove the OneTouch drive. When you restart your computer or
reconnect your drive, a Maxtor Manager password window opens:
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Figure 5: Drive Locked
To unlock your drive,
Step 1: Enter your password and click OK.
A confirmation verifies that your drive is unlocked.
Figure 6: Drive Unlocked
Step 2: Click the desktop Maxtor Manager icon to open the Maxtor Manager application:
Maxtor OneTouch IV 82
Removing DrivePass
To remove DrivePass from your OneTouch,
Step 1: Click Security in the Command panel.
The Security window opens:
Figure 7: Security
Step 2: Click DrivePass.
The Manage DrivePass window opens:
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Figure 8: Manage DrivePass
Step 3: Click Remove DrivePass.
The DrivePass Password window opens:
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Figure 9: Remove DrivePass
Step 4: Enter your current DrivePass password and click OK.
A confirmation window verifies that DrivePass has been removed:
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Figure 10: DrivePass Removed
Step 5: Click OK.
Changing Your DrivePass Password
To change your DrivePass password,
Step 1: Click Security in the Command panel.
The Security window opens:
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Figure 11: Security
Step 2: Click DrivePass.
The Manage DrivePass window opens:
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Figure 12: Manage DrivePass
Step 3: Click Change Password.
The Change Password window opens:
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Figure 13: Change Password
Step 4: Enter your current DrivePass password and click Next.
A Change Password window opens:
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Figure 14: Change Password
Step 5: Enter and re-enter the new password.
Step 6: If you wish, enter and re-enter the answer to a security question.
Step 7: Click Apply.
A warning window reminds you to save a copy of your password in a safe place:
Maxtor OneTouch IV 90
Figure 15: Password Warning
Step 8: Click Confirm to change your password.
A confirmation window verifies that your password has been changed:
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Figure 16: Password Changed
Step 9: Click OK.
If You Forget Your Password...
If you forget your password and are unable to unlock your drive, you must reformat the drive
in order to continue to use it. Reformatting erases all data stored on the drive.
When you disconnect a OneTouch drive for which you’ve set a DrivePass password, the
drive locks automatically. When you re-connect the drive, a password window opens:
Maxtor OneTouch IV 92
Figure 17: DrivePass Password Window
If you’ve forgotten both your password and (if you’ve set one) the answer to your security
question, you must erase and reformat your OneTouch drive before you can use it again.
To erase your OneTouch drive,
Step 1: If the DrivePass password window is open, click Forgot your Password?
— OR —
Open Maxtor Manager.
Step 2: Click Security in the Command panel.
The Security window opens:
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Figure 18: Security - Drive Locked
Step 3: Click DrivePass.
The Manage DrivePass window opens:
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Figure 19: Manage DrivePass Locked
Step 4: Click Erase Maxtor OneTouch.
The Erase Maxtor OneTouch window warns that all data on this OneTouch will
be erased:
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Figure 20: Erase Maxtor OneTouch Warning
Step 5: Click Confirm to continue with the erasure.
A second Erase Maxtor OneTouch window warns again that all data on this
OneTouch will be erased:
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Figure 21: Erase Maxtor OneTouch Warning
Step 6: Click Yes to proceed with the disk erasure.
The Erasing window informs you of the progress of the erasure.
Maxtor OneTouch IV 97
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