Macromedia InCopy - CC User Guide

Adobe® InCopy® CC

Help

Legal notices

For legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

Last updated 6/13/2015

Contents

Chapter 1: What’s new

Usability and productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Tex t cha nges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Collaboration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Chapter 2: Creative Cloud

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Browse, sync, and manage assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Add fonts from Typekit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Creative Cloud Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Creative Cloud Extract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Creative Cloud Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Share files and folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Collaborate on folders and libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Launch Creative Cloud apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Manage your Creative Cloud for teams membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

iii

Chapter 3: Workspace

Workspace basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Viewing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Recovery and undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Moving through documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Customizing preferences and defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Chapter 4: InCopy documents

Using an InCopy workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Transforming graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Stand-alone documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Saving and exporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Importing graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Including metadata in a story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Controlling graphics display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Frame grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Frames, grids, rulers, and guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Chapter 5: InCopy and InDesign

Sharing content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Working with managed files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Understanding a basic managed-file workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Adjusting your workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Assignment packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Last updated 6/13/2015

INCOPY

Content s

Chapter 6: Text

Using the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using text macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Using editorial notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Tracking and reviewing changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Tex t var iables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Adding text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Cross-references . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Copyfitting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Find/Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Footnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Glyphs and special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Chapter 7: Styles

Working with styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Paragraph and character styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Drop caps and nested styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Chapter 8: Typography

Bullets and numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Formatting CJK characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Using fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Text composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Tabs and indents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Leading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Kerning and tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Aligning text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Composing CJK characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Changing spacing between characters in CJK text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309

Formatting characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310

Formatting paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Formatting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

Chapter 9: Tables

Selecting and editing tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Tab le and cell styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Table strokes and fills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Creating tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Formatting tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Chapter 10: Printing

Setting up a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353

Printing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354

Last updated 6/13/2015

INCOPY

Content s

Chapter 11: PDF

Understanding Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357

Exporting to Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

Chapter 12: XML

Working with XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362

Using XML files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Tagging content for XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Structuring documents for XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372

Exporting to XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381

Chapter 13: Keyboard shortcuts

Default keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383

Chapter 14: System requirements

System requirements for Incopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 391

Last updated 6/13/2015

Chapter 1: What’s new

Usability and productivity

Enhanced layers

The Layers panel in InCopy gives you more control over your documents. You can hide or lock individual page items in a layer. See

Save performance improvements

Close documents and save changes to multiple stories faster than before due to multithreading implementation. Use the Background Tasks panel (Window > Utilities > Background Tasks) to view the progress of ongoing processes.

Tool Hints panel

The Tool Hints panel lists all the hidden modifier key behaviors available for the currently selected tool. See Vie w tool

hints.

Use layers.

Community Help

Adobe Community Help offers access to complete Adobe product documentation as well as to community-created learning content and other learning content on Adobe.com. Adobe Community Help includes an AIR-based viewer that displays the latest online Help or defaults to a local version of Help when a web connection is unavailable.

Community Help also includes expert-moderated comments and user ratings on Adobe documentation, knowledgebase articles, tutorials, and other content.

Edit Original for multiple selected items

If you select multiple placed images on your page or in the Links panel, you can choose the Edit Original command to open the images in their respective editing applications. See

Miscellaneous enhancements

Zoom from dialog boxes You can now use the keyboard shortcuts to zoom in and out of your document when you have

a modal dialog box open in Layout view. Press Ctrl+- or Ctrl+= (Windows) or Command+- or Command +=.

Sticky Preview check boxes InCopy now remembers whether the Preview checkbox is selected in a dialog box after you

exit and restart.

Collate option The Print dialog box includes a Collate option that helps you avoid manually sorting the printout.

New default font The default font is changed from Times (Mac) and Times New Roman (Windows) to the

crossplatform OpenType version of Minion Pro Regular.

Collapse multiple links to same source In InCopy CS5, links to images placed multiple times in a document are

collapsed into a single row in the Links panel. You can now turn off this collapsing behavior with a new option in the Panel Options dialog box.

Edit original artwork.

Menu commands changed or moved The following menu commands have new locations.

Last updated 6/13/2015

What’s new

Ti p: Choose Window > Workspace > [New in CS5] to highlight menu commands of new and enhanced features.

InCopy CS4 command InCopy CS5 command

View > Show/Hide Frame Edges, Show/Hide Assigned Frames, Show/Hide Hyperlinks

Window > Type & Tables > Cell Styles / Character Styles / Paragraph Styles > Table Styles

Window > Tags Window > Utilities > Tags

Window > Scripts Window > Utilities > Scripts

View > Extras > Show/Hide Frame Edges, Show/H ide Assigned Frames, Show/Hide Hyperlinks

Window > Styles > Cell Styles / Character Styles / Paragraph Styles / Table Styles

Text changes

New Eyedropper tool

Use the Eyedropper tool to copy text formatting from one text selection and apply that formatting to different text. Customize which attributes to apply in the Eyedropper Tool Options dialog box. See

Paragraphs that span columns

In InCopy CS5, you can make a paragraph span multiple columns. You can also split a paragraph into multiple columns within the same text frame. See

Create paragraphs that span or split columns.

Copy type attributes (Eyedropper).

Caption variables

In InDesign CS5, you can generate captions based on image metadata using a number of methods. Live captions use a new text variable called Metadata Caption. You can create or edit caption text variables for use in InDesign. See

Define

caption variables.

Collaboration

Track change feature enhancements

The Track Changes feature is now available in both InCopy CS5 and InDesign CS5. In InCopy, the Track Changes toolbar includes icons that are more intuitive. The Changes menu includes additional options for accepting and rejecting changes in either the current story or in all stories. You can also accept and reject changes from individual participants. See

Mini Bridge

Mini Bridge is a subset of Adobe Bridge that is available as a panel within InCopy. See previews of files on your local hard drive or server without launching Adobe Bridge and leaving InCopy. Drag and drop files into editable frames or open files directly in InCopy in fewer steps and in less time.

Improved Adobe Bridge integration

A new File Handling preference option lets you generate page thumbnails for more than the first page of InCopy files. The default number of pages to generate thumbnails for is set to 2, but you can change it to 1, 2, 5, 10, or All. You can now see previews of pages in the Preview pane of Bridge. Choosing more thumbnail pages may cause your InCopy document to take longer to save.

Tracking and reviewing changes .

Last updated 6/13/2015

What’s new

See Using Adobe Bridge with InCopy.

Document installed fonts

In InDesign CS5, if you choose to include the document fonts when using the Package command, InDesign generates a folder named “Document Fonts.” If you open an InDesign or InCopy file located in the same parent folder that this Document Fonts folder is located in, these fonts are automatically installed for you. See

Document installed fonts.

Buzzword integration

Buzzword is a web-based text editor that lets users create and store text files on a web server. In InCopy CS5, you can import and export text from Buzzword documents. See

Import Buzzword documentsand Export content to Buzzword.

Last updated 6/13/2015

Creative Cloud

Chapter 2: Creative Cloud

Adobe® Creative Cloud™ allows you to download, install, and update apps. You can also sync files and fonts, and showcase and discover creative work on Behance.

Download and install apps

Download, install, and update your Creative Cloud apps. Discover new Creative Cloud apps and install them on your computer. You can browse apps by popularity and design segments.

Creative Cloud desktop app is installed automatically when you download a product. If you already have Adobe A

pplication Manager installed, it auto-updates itself to the Creative Cloud desktop app. To download it manually, visit

the Creative Cloud desktop app page.

1 Access Adobe Creative Cloud from the Taskbar (Windows) or the Apple toolbar (Mac OS).

By default, Adobe Creative Cloud is launched when you log in to your computer.

2 Click the Apps panel. Recently installed apps on your computer appear at the top of the panel. The list may include

eviously installed versions.

Last updated 6/13/2015

Creative Cloud

3 Scroll down to find additional apps. You can also filter by category to find apps that you need.

Last updated 6/13/2015

Creative Cloud

4 Click Install or Update.

5 To download and install a previous version of an app, select Previous Version, and then choose a version from the

Install menu.

For more information on installing CC or CS6 apps, see .

The apps, for example Photoshop, Illustrator, are downloaded and installed on your computer. You need to launch them from your computer. For detailed instructions, see .

Sync files and folders

Sync files from your computer to Creative Cloud and access them from anywhere. Files are instantly available on all your connected devices, computers, and on your Creative Cloud Files page. To sync files, download and install

Cloud desktop app on all computers.

Creative

Last updated 6/13/2015

Creative Cloud

To sync files, do one of the following:

• Copy, paste, or move files to the Creative Cloud Files directory on your computer

• In an app, choose File > Save or File > Save As and navigate to the Creative Cloud Files directory on your computer.

The original files are always on your computer or device. Files are synced via Creative Cloud to all connected devices.

You can view your files online on the Creative Cloud Assets page. Once the files are synced, you don't need to be online and you can view them from the Creative Cloud Files directory or folder on your computer.

For information to work with files uploaded on Creative Cloud, see .

Add fonts from Typekit

Choose a typeface from one of Typekit's many foundry partners and sync it to your desktop with Creative Cloud. Synced fonts are available for use in all Creative Cloud apps and other desktop software.

Last updated 6/13/2015

Creative Cloud

You must have a paid Creative Cloud membership or an eligible Typekit account to sync fonts to your desktop computer.

The Fonts panel displays fonts synced to your computer. To sync fonts, do the following:

1 In Creative Cloud desktop app, click the Fonts panel.

2 Click Add Fonts from Typekit. A Typekit window opens in your browser.

3 In the Typekit window, move your mouse over a font card and click + Use Fonts.

4 Select the fonts from the selected family and click Sync selected fonts.

Have questions about syncing fonts? Here’s a to cover everything step by step.

Search for assets on Adobe Stock

Adobe Stock is a service that sells millions of royalty-free high-quality photos, illustrations and graphics. You can purchase Adobe Stock on an as-needed basis as a single image, illustration, or graphic; or you can purchase a multiimage subscription. There are a number of subscription packages available.

You can search for stock images from right within the Creative Cloud desktop app.

Last updated 6/13/2015

Creative Cloud

1 On the Stock tab, enter keywords for the stock image search and click Go.

2 If prompted, provide your date of birth and click Update. You are taken to an Adobe Stock website page that displays

stock images relevant to your search.

Last updated 6/13/2015

Creative Cloud

Adobe Stock and Creative Cloud Libraries

Once you've found a stock image of interest, you can add its watermarked preview to any of your libraries directly using the Adobe Stock website. Then, in Creative Cloud apps that support Libraries—Photoshop, lllustrator, InDesign, Premiere Pro, and After Effects—you can drag the watermarked stock image from the Libraries panel to your creative project. When you're satisfied that the stock image is appropriate for your project, you can choose to license the stock image directly from within the Libraries panel in the desktop app.

Creative Cloud apps that support library-linked smart objects—Photoshop, Illustrator, and InDesign—take this integration a notch deeper. When you license the stock image, all linked instances of the stock image in your open documents are automatically updated to the licensed, high-resolution stock image without the watermark.

For more information, see Using Adobe Stock .

Search for assets on Creative Cloud Market

Creative Cloud Market is a collection of high-quality, curated content for creatives by creatives. Creative Cloud subscribers can access assets from Market for free on both desktop and mobile (via Creative Cloud connected apps), choosing from an incredible selection of vector graphics, icons, patterns, UI kits, and more. Creative Cloud subscribers can download up to 500 unique, royalty-free assets each month. This powerful new service will allow creatives to seamlessly find assets to build upon, manipulate, and modify to jumpstart their creative process.

Last updated 6/13/2015

Creative Cloud

For more information, see .

Share and discover work on Behance

Showcase & discover creative work on Behance. As a member, you can create a portfolio of your work and broadcast it widely and efficiently. Or, explore the latest creative work on a global scale by browsing featured or popular work across fi

elds.

• Login or sign up to access your Behance Activity Feed, Portfolio, and Share & Discover New Work. If you already

have an account, you'll be prompted to log in. If you don't have an account already, signup is quick and easy.

• Or, even without a Behance account, you can explore Featured Projects and Works-in-Progress from within the

panel.

Last updated 6/13/2015

Creative Cloud

For more information, see Share on Behance or visit the Adobe Behance Forum.

Home and activity feed

The Activity Stream on the Home panel contains your interactions with Creative Cloud. Events and activities, such as new app availability, updates, and installation status are displayed here.

Last updated 6/13/2015

Creative Cloud

Preferences

Choose > Preferences to open the Preferences screen.

• To sign out of the Creative Cloud desktop app, click General and then click Sign Out.

• Select the Show notifications setting.

• Select Always Keep Creative Cloud Desktop Up To Date to enable automatic updates.

• Enable Login to AEM Assets to connect to your AEM Assets repository. For more information, see Wo rk wi th AE M

Assets .

• Select Creative Cloud and use the Apps tab to specify App Language and Install Location.

• Use the Files, Fonts, and Behance tabs to specify the respective settings.

• Specify the Show OS Notifications setting in each tab.

Need more help?

Ask the Community

Post, discuss and be part of our awesome community

Start here to connect with our staff

More Help

• Release Notes | Creative Cloud desktop app

•

Update apps to Creative Cloud 2015

•

• Creative Cloud 2015 OS support

• Troubleshoot installation and download

• Creative Cloud FAQ

• Adobe ID FAQ

Last updated 6/13/2015

Creative Cloud

Browse, sync, and manage assets

Your Adobe Creative Cloud account comes with online storage so that your files are available to you anywhere and on any device or computer. You can preview many creative file types directly in a web browser on your computer, tablet, or smartphone. These file types include: PSD, AI, INDD, JPG, PDF, GIF, PNG, Photoshop Touch, Ideas, and others.

Adobe Creative Cloud for desktop keeps all the files in sync. Any additions, modifications, or deletions are reflected on

all connected computers and devices. For example, if you upload an .ai file using the Creative Cloud Assets page, it is automatically downloaded on all connected computers.

Browse assets

Your Creative Cloud assets include files synced with your desktop, assets created using Creative Cloud enabled mobile apps, and Creative Cloud libraries. You can browse all of these assets using the Creative Cloud Assets page, which organizes assets as follows:

Files shows assets synced with Creative Cloud Files directory on your desktop

Mobile Creations shows assets created using Creative Cloud enabled mobile apps

Libraries shows design libraries created by you

Note: While you can perform several operations such as rename, share, download, replace, and archive on desktop assets (under Files), you can only view assets under Mobile Creations and Libraries, on the Creative Cloud Assets page.

When you click an asset category, it expands to show subcategories, if any. For example, assets under Files are further organized as All, Shared, and Archived.

Last updated 6/13/2015

Creative Cloud

All: shows all files synced with Creative Cloud Files directory

Shared: shows files shared between you and other Creative Cloud users

Archived: shows deleted files

Similarly, you can browse assets created using Creative Cloud mobile apps under Mobile Creations, where the assets are further categorized based on the creating mobile app.

For information about Libraries, see .

Sync or upload files

To sync files from your computer, do one of the following:

• Copy, paste, or move files to the Creative Cloud Files directory on your desktop.

• In an app, choose File > Save or File > Save As and navigate to the Creative Cloud Files directory.

To open the Creative Cloud Files directory from Creative Cloud desktop app, select Assets > Files and click Open Folder.

Last updated 6/13/2015

Creative Cloud

Note: Filenames that contain special characters such as |, ", ?, <, >, /, *, or : are not synced. Neither do files with reserved names, such as AUX or Com1. If you receive an error, rename the file to sync it to Creative Cloud. For more information,

Error: Unable to Sync Files .

see

Additionally, you can upload files directly to the Creative Cloud Assets page using any of the following methods.

Upload and manage your files on Creative Cloud using the Actions menu on the Creative Cloud Assets page.

Last updated 6/13/2015

Creative Cloud

Drag and drop assets from your desktop to the Creative Cloud Assets page.

Replace a file

Uploading the file again, creates a version of the file and replaces the existing file with a new one. Creative Cloud also keeps a copy of every change you make to a file and sync through Photoshop Touch, Adobe Ideas, and the Creative Cloud desktop app.

To replace a file, using the Creative Cloud Assets page, do the following:

1 Navigate to and open the file for viewing.

2 Select Actions > Replace or drag the file from the folder to the browser window.

Note: The new file must be the same file type as the file being replaced. For example, you can't replace a .PSD file with a .AI file. For information on versioning, see

Versioni ng FA Q s .

Delete files

You can delete files from the Creative Cloud website or Adobe Touch Apps. You can also use the OS commands to delete files from the Creative Cloud Files directory on your desktop. All file deletions are synced with your account, and files are archived in Creative Cloud. The original files are always on your computer with a copy available on Creative Cloud so that you can access it anywhere.

Last updated 6/13/2015

Creative Cloud

Archived files continue to occupy online storage. You can permanently delete or restore files from the Archive folder. Permanently deleting the files frees up the storage quota.

Permanently delete or restore files

Deleting assets permanently is a two-step process:

1 Archive a file from your Creative Cloud Files directory on your desktop, Creative Cloud enabled touch apps, or the

Creative Cloud Assets page. Archived files move to the Archived category under My Assets > Files.

2 On the Archived page, select the files to delete permanently and click Permanently Delete.

3 In the confirmation dialog, click Permanently Delete.

You can also restore an archived file:

1 On the Archived page, select the files to restore and click Restore.

2 In the confirmation dialog, click Restore.

Storage plans and quota

The storage quota depends on your Creative Cloud membership.

Membership plan Free storage quota

Free 2 GB

Creative Cloud (Photography) 2 GB

Creative Cloud (Single App and Complete) 20 GB

Creative Cloud for teams 100 GB

You can view your storage status from the Files tab under Assets panel of the Creative Cloud for desktop app or on the Settings page of the

Creative Cloud Activity page.

Last updated 6/13/2015

Creative Cloud

The Creative Cloud syncs up to 1 GB of overflow from any device. After that, the desktop app stops syncing new files and notifies that you are over quota. A red exclamation point marks any files that are unable to upload. You can still move, rename, or delete files. To continue to sync files, permanently delete other files to free up space.

Note: A

small portion of storage is used for administrative purposes. Therefore, the actual storage space is slightly less than

allocated. It varies from 100 KB to 500 KB based on number of user files.

Troubleshooting

Ask the Community

Post, discuss, and be part of our awesome community

Start here to connect with our staff