®
Understanding
Your Phone
Basic Phone
Functions
How to Use Your
ETR or MLS
Phone
with
MERLIN LEGEND
555-670-151
COMCODE 108370362
Issue 1
April 1999
Understanding Y our Phone
LINE All Telephones
BUTTONS
NNN-XXXX
Make/receive outside calls only.
Telephones with ICOM Buttons
ICOM Ring
Make/receive inside ringing calls
and receive inside voice-announced calls.
ICOM Voice
Make inside voice-announced
calls and receive inside ringing and voiceannounced calls.
ICOM Originate Only
Make (not receive)
inside calls only.
Telephones with System Access
(SA) Buttons
SA buttons give you access to inside or
outside lines for making and/or receiving
calls. To make an outside call on an SA
button, first dial the dial-out code (usually
9) that your system manager supplies. No
dial-out code is necessary when you call
another extension.
SA Ring
Make/receive inside/outside
ringing calls and receive inside
Understanding Y our Phone
LINE Telephones with System Access
BUTTONS (SA) Buttons continued
Shared SA SSA
Make/answer calls for
co-workers or join conversations. Line is
shared with another co-worker(s). One
person has an SA button that is shared
with one or more others who have SSA
buttons corresponding to it. See Rings for
information about how calls ring at these
buttons.
Pool
Make/receive outside calls only.
Use the dial-out code supplied by your
system manager.
LINE Steady red
BUTTON
The line you are using or will use when
LIGHTS
you lift the handset or press
Spkr
.
Steady green
The line is in use, or the feature
programmed onto the line button is on.
Flashing green
An incoming call is ringing on this line
Understanding Y our Phone
TONES
Dial tone (steady)
You can make a call.
Busy (slow repeating tone)
The phone you are calling is busy.
Fast busy (fast repeating tone)
No lines are available.
Error (alternating high-low tones)
You dialed or used a feature incorrectly.
Confirmation (double break in
dial tone followed by steady tone)
You used a feature correctly.
Callback (5 short beeps)
This call is receiving Callback treatment.
Call Waiting (1 or 2 beeps)
You have an inside (1 beep) or an
outside (2 beeps) call waiting.
RINGS
Basic Phone Functions
MAKE
If you are using a headset, you must
A CALL
lift the handset to make or answer a
call and replace the handset to hang up
.
To make an outside call:
•
Press the line button, then press
Spkr
,
or lift the handset.
If required, dial the outside line
code, usually
9
.
To make an inside call:
•
Press an
SA
or
ICOM
button.
•
Press
Spkr
or lift the handset.
•
Dial the extension.
ANSWER To answer an outside or inside call:
A CALL
•
Press
Spkr
or lift the handset.
To enable Hands-Free Answer
on Intercom:
•
Press
Mic/HFAI
which allows you to
respond to voice-signaled (not ringing)
intercom calls without having to lift
the handset or press any buttons.
USE
•
Press
Hold
.
THE HOLD
•
To retrieve a call from hold, while on
Basic Phone Functions
TRANSFER
Using the dialpad:
A CALL 1 Press
Transfr
.
TO AN The system selects an
ICOM
or
SA
EXTENSION
button, and puts the call on hold.
2 Dial the extension or outside number.
3 Announce the call.
4 Hang up.
To cancel or return to the call on hold,
press the button next to the flashing
■ Green Light
.
One-touch manual transfer:
1 Press the programmed
AutoDial
button.
2 Announce the call.
3 Hang up.
One-touch auto transfers if
available:
•
Press the programmed
AutoDial
button.
Basic Phone Functions
MAKE A While connected to the first party:
CONFERENCE
1 Press
Conf
.
CALL 2 Connect with the next party.
3 Press
Conf
again. Calls are now
conferenced.
Repeat steps to add up to a total of
2 outside and 2 inside connections.
To drop a participant:
1 Press the programmed
ETR Drop
button.
2 Press the line button used to connect
the party.
To put the conference on hold:
•
Press
Hold
.
To return to the conference:
•
Press any line button used to connect
a participant.
Do not press the programmed ETR Drop
button while the call is on hold.
Basic Phone Functions
FORWARD At your phone:
YOUR 1 Press
Feature 3 3
or the
CALLS
programmed
Forward
button.
2 Dial the destination extension number
or, if allowed, the dial-out code,
outside number, and #.
At the destination extension:
1 Press
Feature 3 4
.
2 Dial the covering extension.
CANCEL
At your phone, to cancel...
FORWARDED
• Your own calls forwarding, press
CALLS
Feature 3 3
and your extension.
• All extensions forwarding to yours,
press
Feature
3 4
.
• One extension forwarding to yours,
press
Feature
3 4
and the
forwarding extension number.
ADJUST
•
Adjust the ringer volume by pressing
THE
to increase or to decrease
VOLUME
while the phone is idle and the handset
is in its cradle.
• Adjust the speaker volume (while using
speaker) or handset volume (while
Using Features
USE A To use a feature:
FEATURE
•
Press the programmed button;
CODE or press
Feature
and then the
feature code (see the following
pages) .
Features that dial numbers
automatically may need special
characters to allow for correct dialing
or system response.
•
Hold
Inserts 1-5 sec. pause in dial
sequence. Multiple consecutive pauses
allowed.
P
displays.
•
Conf
Sends switchhook flash. Must
be first entry in sequence. F displays.
•# Used to signal end of dialing
sequence or to separate grouped digits.
# displays.
PROGRAM To program features, extensions
A FEATURE and phone numbers:
BUTTON 1 Label the button.
2 Press
Feature 0 0
.
Feature & Programming Codes
ACCOUNT + code +
CODE
AUTHORIZATION
+ code +
CODE
AUTO DIAL
Inside
+ extension
▼
Outside
+ number
▼
CALLBACK
Automatic Callback On
●
▲
Automatic Callback Off
●
▲
Selective Callback
CALL
Pick up call waiting call:
on:
●
WAITING ■
off:
●
CAMP-ON
▲
COVERAGE
Coverage Inside On
●
Coverage Inside Off
●
◆
Display phones only.
■
Available only by using feature code.
▼
Must be programmed onto a line button.
●
U
se line button to program (turn on/off).
Setting not programmed onto line button.
▲
See your system manager for details.
Press , then... or Program a Button:
Press , then... or Program a Button:
Feature & Programming Codes
DIRECT
VOICE
MAIL
DO NOT
▼
DISTURB
FOLLOW ME
+ extension
FORWARD
Inside
+ extension
Outside
+ dial-out code
+ number
FORWARD
cancel from all extensions:
■
AND
FOLLOW
cancel from one extension:
■
ME
+ extension
cancel from your phone:
+ your extension
LAST
NUMBER
Press , then... or Program a Button:
PAGING
+
group
GROUP
extension
OR ALL
PAGING
+
line number
+
line number
LOUD-
+ zone
SPEAKER
PARK
PICKUP
General
Group Inside
+
extension + extension
Outside + line number
+ line number
PRIVACY
on:
off :
F
REMINDERS
Set Reminder
+ time + or
Cancel Reminder
RINGING
Feature & Programming Codes
RINGING
OPTIONS (cont.)
No Ring All Lines
No Ring One Line
Personalized Ring
+ ring( – )
Shared SA Ring On
Shared SA Ring Off
SAVED
NUMBER DIAL
▼
SIGNALING
AND NOTIFY
▼
Signaling
+ extension
Notify Receive
+ extension
Notify Send
+ extension
SPEED DIAL
System
Three-digit code
pre-set by
system administrator.
Personal
1)
Select an
1)
, or
2)
+ two-digit code
Feature & Programming Codes
Press , then... or Program a Button:
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