Lexmark XS795dte Quick Reference

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Contents

Learning about the printer

Understanding the printer control panel

Item Description

1 Display Lets you view scanning, copying, faxing,

and printing options as well as status and error messages

2 Indicator light

• Off—The power is off.

• Blinking green—The printer is warming

up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is

needed.

Item Description

3 Sleep Activates Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—

The indicator light is illuminated solid green, Sleep button is unilluminated.

• Operating in Sleep Mode—The indicator

light is illuminated solid green, Sleep button is illuminated solid amber.

• Entering or waking from Hibernate

Mode—The indicator light is illuminated solid green, Sleep button is illuminated blinking amber.

• Operating in Hibernate Mode—The

indicator light is unilluminated, Sleep button is blinking amber in pulsing pattern.

4 Keypad Lets you enter numbers, letters, or symbols

on the display

5 Submit Lets you submit changes made in the

printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once

Stopped appears on the display.

7 Home Lets you navigate back to the home screen

8 Card reader Limits the use of certain printer functions to

authenticated users Note: The card reader may not be

available on all printer models.

9 USB port Lets you insert a USB flash drive to send

data or to save scanned images

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Contents

Learning about the printer...................

Setting up and using the home

screen applications............................

Loading paper and specialty media....

Printing ...................................................

Copying...................................................

E-mailing..................................................

Faxing......................................................

Scanning ................................................

Clearing jams .........................................

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when

the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus

and scan documents directly to an FTP server.

Status message bar

• Show the current printer status such as

Ready or Busy.

• Show printer conditions such as Toner

Low or Cartridge Low.

• Show intervention messages so the printer

can continue processing.

Status/Supplies

• Display a warning or error message

whenever the printer requires intervention to continue processing.

• Access the messages screen for more

information on the message, and how to clear it.

USB or USB Thumbdrive

View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Touch To

Bookmarks Create, organize, and save a set of bookmarks

(URL) into a tree view of folders and file links. Note: The tree view supports only

bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential

print jobs

• Job names for held jobs,

excluding confidential print jobs

• Profile names

• Bookmark container or print job

names

• USB container or print job names

for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter

the correct password to lock the printer control panel.

Note: This button appears only when the printer is unlocked and password has been set.

Unlock Device Open a password entry screen. Enter

the correct password to unlock the printer control panel.

Note: This button appears only when the printer is locked. The printer control panel buttons and shortcuts cannot be used while this appears.

Touch To

Cancel Jobs Open the Cancel Jobs screen. The

Cancel Jobs screen shows three headings: Print, Fax, and Network.

The following options are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up

window that allows you to change the primary language of the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary

depending on your home screen customization settings and administrative setup.

Learning about the printer

Sample touch screen

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Right arrow Scroll to the right.

Left arrow Scroll to the left.

Home Return to the home screen.

Right increase Select a higher value.

Left decrease Select a lower value.

Touch To

Exit Exit from the current screen.

Tips Open a context-sensitive Help dialog on the touch

screen.

Other touch-screen buttons

Touch To

Accept Save a setting.

Cancel

• Cancel an action or a selection.

• Exit a screen and lets you return to the

previous screen without saving changes.

Reset Reset values on the screen.

Radio button Select or clear an item.

Features

Feature Description

Menu trail line: Menus > Settings >

Copy Settings > Number of Copies

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.

Number of Copies is not underlined since this is the current screen. If you touch an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

Attendance message alert

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Warning If an error condition occurs, then this icon

appears.

Setting up and using the home screen applications

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a

print server. You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and

then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page,

and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123

2 Open a Web browser, and then type the printer IP address in

the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily

disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 From the Embedded Web Server, click Settings > General

Settings > Home screen customization.

A list of basic printer functions appears.

2 Select the check boxes to specify which icons appear on the

printer home screen. Cleared check box items are hidden.

3 Click Submit

Activating the home screen applications

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in

the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms

and Favorites.

3 Define the bookmarks, and then customize the settings. 4 Click Apply

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to

write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears

only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in

the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to

Network.

3 Specify the destinations, and then customize the settings. 4 Click Apply

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up and using the home screen applications

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held

print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in

the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote

Operator Panel.

3 Select the Enabled check box, and then customize the

settings.

4 Click Apply

To use the application, from the Embedded Web Server, click

Applications

> Remote Operator Panel > Launch VNC Applet

Exporting and importing a configuration using the Embedded Web Server

You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers.

Exporting a configuration

1 From the Embedded Web Server, click Settings

Configuration.

2 Click Device Solutions

> Solutions (eSF), or click Embedded

Solutions

3 From Installed Solutions, click the name of the application you

want to configure.

4 Click Configure > Export. 5 Follow the instructions on the computer screen to save the

configuration file, and then enter a unique file name or use the default name.

Note: If a

JVM Out of Memory

error occurs, then repeat

the export until the configuration file is saved.

Importing a configuration

1 From the Embedded Web Server, click Settings or

Configuration.

2 Click Device Solutions

> Solutions (eSF), or click

Embedded

Solutions.

3 From Installed Solutions, click the name of the application you

want to configure.

4 Click Configure > Import. 5 Browse to the saved configuration file, and then load or

preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply

Loading paper and specialty media

Setting the paper size and type

The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the

paper size or type > Submit

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

Notes:

•

The largest supported Universal size is 216 x 1219 mm (8.5 x 48 in.).

• The smallest supported Universal size is 76 x 127 mm

(3 x 5 in.) and loaded in the multipurpose feeder only.

1 From the home screen, navigate to:

Loading paper and specialty media

> Paper Menu > Universal Setup > Units of Measure >

select a unit of measure

2 Touch Portrait Width

or Portrait Height

> select the width or

height > Submit

Loading the standard or optional 550‑sheet tray

The printer has one standard 550‑sheet tray (Tray 1), and may have one or more optional 550‑sheet trays. All 550‑sheet trays support the same paper sizes and types.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

Notice the size indicators on the bottom of the tray. Use these indicators to help position the length and width guides.

2 Squeeze and then slide the width guide to the correct position

for the paper size you are loading.

3 Squeeze and then slide the length guide to the correct position

for the paper size you are loading.

Note: The length guide has a locking device. To unlock, push the button on top of the length guide backward. To lock, push the button forward when a length has been selected.

4 Flex the sheets back and forth to loosen them. Do not fold or

crease the paper. Straighten the edges on a level surface.

5 Load the paper stack with the recommended print side faceup.

Notes:

• Place the print side facedown for duplex printing.

• Place pre-punched paper with the holes toward the front

of the tray.

• Place letterheads faceup with the header on the left side

of the tray.

• Place letterheads facedown with the header on the right

side of the tray for duplex printing.

• Make sure the paper is below the maximum fill line

located on the edge of the paper tray. Overloading the tray can cause paper jams and possible printer damage.

Loading paper and specialty media

6 Insert the tray.

7 From the printer control panel, verify the Paper Size and Paper

Type for the tray based on the paper you loaded.

Loading the 2000‑sheet high‑capacity feeder

The high‑capacity feeder can hold up to 2,000 sheets of A4‑, letter‑, or legal‑size paper (80 g/m2 or 20 lb).

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

2 Adjust the width guide as necessary.

3 Flex the sheets back and forth to loosen them. Do not fold or

crease the paper. Straighten the edges on a level surface.

4 Load paper into the tray with the print side faceup.

Note: Make sure the paper is below the maximum fill line

located on the edge of the paper tray. Overloading the tray can cause paper jams.

Loading paper and specialty media

Notes:

• Place pre-punched paper with the holes toward the front

of the tray.

• Place letterheads faceup with the header on the left side

of the tray.

• Place letterheads facedown with the header on the right

side of the tray for duplex printing.

5 Insert the tray.

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and envelopes. It can be used for single-page or manual printing, or as an additional tray.

The multipurpose feeder can hold approximately:

•

100 sheets of 75‑g/m2 (20‑lb) paper

• 10 envelopes

• 75 transparencies

The multipurpose feeder accepts paper or specialty media within the following dimensions:

•

Width—89 mm (3.5 in.) to 229 mm (9.02 in.)

• Length—127 mm (5 in.) to 1270 mm (50 in.)

Note: Maximum width and length can be applied only to shortedge feeding.

Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam.

1 Pull down the multipurpose feeder door.

2 For paper or specialty media that is longer than letter-size

paper, gently pull the extension until it is fully extended.

3 Flex the sheets of paper or specialty media back and forth to

loosen them. Do not fold or crease them. Straighten the edges on a level surface.

Paper

Envelopes

Transparencies Note: Avoid scratching or touching the print side.

Loading paper and specialty media

4 Push the paper pick tab, and then load the paper or specialty

media. Slide the stack gently into the multipurpose feeder until it comes to a stop, and then release the paper pick tab.

Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause jams or the paper pick tab to break.

• Load paper and transparencies with the recommended

print side facedown and the short edge entering the printer first.

• For duplex letterhead printing, place the letterhead faceup

and the header entering the printer last.

• Load envelopes with the flap side up and to the right.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

Notes:

• Do not exceed the maximum stack height by forcing

paper or transparencies under the stack height limiter.

• Load only one size and type of paper at a time.

5 Adjust the width guide to lightly touch the edge of the stack.

Make sure the paper or specialty media fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.

6 From the printer control panel, set the Paper Size and Paper

Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) based on the paper or specialty media loaded.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the standard 550‑sheet tray and the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Note: Trays that do not have the same settings as any other tray

are not linked. Change one of the following tray settings:

• Paper Type

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name.

• Paper Size

Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be properly processed if an inaccurate Paper Type is selected.

Creating a custom name for a paper type

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address into the address field of your Web

browser.

Note: If you do not know the IP address of the printer, then you can:

•

View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Name > type a name >

Submit.

Note: This custom name will replace the Custom Type [x]

name under the Custom Types and Paper Size and Type menus.

3 Click Custom Types > select a paper type > Submit.

Loading paper and specialty media

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking trays.

From the home screen, navigate to:

> Paper Menu > Paper Size/Type > select a custom paper

type name > select a tray > Submit

Configuring a custom name

If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address in the address field of your Web

browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the

TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Types > select the

custom name you want to configure > select a paper or specialty media type > Submit.

Printing

Printing a document

1 From the printer control panel Paper menu, set the Paper Type

and Paper Size to match the loaded paper.

2 Send the print job:

For Windows users a With a document open, click File > Print. b Click Properties,

Preferences, Options, or Setup.

c Adjust settings as necessary. d Click OK

> Print.

For Macintosh users

a Customize the settings as needed in the Page Setup

dialog:

1 With a document open, choose File > Page Setup.

2 Choose a paper size or create a custom size to match

the loaded paper.

3 Click

OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File

> Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop

‑up menus, adjust the

settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or select the appropriate tray or feeder.

3 Click

Printing in black and white

From the home screen, navigate to:

> Settings > Print Settings > Quality Menu > Print Mode >

Black Only > Submit

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the

TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings > Print Settings > Quality Menu > Toner

Darkness.

3 Adjust the toner darkness setting. 4 Click Submit

Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit

http://lexmark.com/mobile.

Note: Mobile printing applications may also be available from

your mobile device manufacturer.

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, enter the file

password from the printer control panel.

• You cannot print files for which you do not have printing

permissions.

1 Insert a flash drive into the USB port.

The USB Drive home screen appears.

Notes:

• If you insert the flash drive when the printer requires

attention, such as when a jam has occurred, then the printer ignores the flash drive.

• If you insert the flash drive while the printer is processing

other print jobs, then Busy appears. After these print

Printing

jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

2 From the printer control panel, touch Print from USB, and then

select the document you want to print.

3 Touch the arrows to increase the number of copies to print,

and then touch Print. Notes:

• Do not remove the flash drive from the USB port until the

document has finished printing.

• If you leave the flash drive in the printer after leaving the

initial USB menu screen, then you can still print files from the flash drive as held jobs.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed

standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table

(FAT) system. Devices formatted with New Technology File System (NTFS) or any other file system are not supported.

Recommended flash drives File type

• Lexar FireFly (512MB and 1GB)

• SanDisk Cruzer Micro (512MB and 1GB)

• Sony (512MB and 1GB)

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg

or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press

on the keypad.

2 Touch the print job you want to cancel, and then touch Delete

Selected Jobs.

Note: If you press on the keypad, then touch Resume to

return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run

, and then navigate to:

Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type

control

printers.

c Press Enter, or click OK. 2 Double‑click the printer icon. 3 Select the print job you want to cancel. 4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

•

System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer >

Open Print Queue

2 From the printer window, select the print job you want to

cancel, and then delete it.

Copying

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides when loading a document into the

ADF.

Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the proper size may result to a cropped image.

3 From the printer control panel, press to start copying.

Copying

Copying using the ADF

1 Load an original document faceup, short edge first into the

ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides. 3 From the home screen, navigate to:

Copy > change the copy settings > Copy It

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in

the upper left corner.

2 From the home screen, navigate to:

Copy > change the copy settings > Copy It

3 If you have more pages to scan, then place the next document

on the scanner glass, and then touch Scan the Next Page

4 Touch Finish the Job to return to the home screen.

Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.

Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen. A “Canceling scan job” screen appears. Once the job is canceled,

the copy screen appears.

Canceling a copy job while pages are being printed

1 From the printer control panel, touch Cancel Job or press

on the keypad.

2 Touch the job you want to cancel, and then touch Delete

Selected Jobs.

Note: If you press on the keypad, then touch Resume to

return to the home screen.

E-mailing

Getting ready to e-mail

Setting up the e-mail function

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the

TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings

3 Under Default Settings, click

E-mail/FTP Settings.

4 Click E-mail Settings > Setup E-mail Server. 5 Fill in the fields with the appropriate information. 6 Click Submit

Configuring e‑mail settings

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

•

View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Fill in the fields with the appropriate information. 4 Click Submit

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

•

View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings

3 Under Other Settings, click Manage Shortcuts

> E-mail

Shortcut Setup.

4 Type a unique name for the recipient, and then enter the e-

mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

5 Select the scan settings (Format, Content, Color, and

Resolution).

6 Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

Creating an e-mail shortcut using the touch screen

1 From the home screen, navigate to:

E-mail > Recipient > type an e‑mail address

To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.

2 Touch . 3 Type a unique name for the shortcut, and then touch Done

4 Verify that the shortcut name and number are correct, and then

touch OK. If the name or number is incorrect, then touch Cancel, and then

reenter the information.

E-mailing

E-mailing a document

Sending an e-mail using the touch screen

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the proper size may result to a cropped image.

3 From the home screen, navigate to:

E-mail > Recipient

4 Enter the e‑mail address, or press and then enter the

shortcut number. To enter additional recipients, touch Next Address, and then

enter the address or shortcut number you want to add.

Note: You can also enter an e‑mail address using the address book.

5 Touch Done > Send It.

Sending an e‑mail using a shortcut number

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 Press , enter the shortcut number using the keypad, and

then touch . To enter additional recipients, touch Next address, and then

enter the address or shortcut number you want to add.

4 Touch Send It

Sending an e‑mail using the address book

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 From the home screen, navigate to:

E-mail >Recipient(s) > > enter the name of recipient > Browse shortcuts

4 Touch the name of the recipients.

To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to add, or search the address book.

5 Touch Done.

Canceling an e-mail

• When using the ADF, touch Cancel Job while Scanning…

appears.

• When using the scanner glass, touch Cancel Job while

Scanning…

appears or while Scan the Next Page

Finish the Job appears.

Faxing

Sending a fax

Sending a fax using the touch screen

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 From the home screen, touch Fax

4 Enter the fax number or a shortcut using the touch screen or

keypad. To add recipients, touch Next Number and then enter the

recipient's telephone number or shortcut number, or search the address book.

Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first.

5 Touch Fax It

Sending a fax using the computer

The printer driver fax option allows you to “print to fax,” where the printer will send a queued document as a fax rather than print it. The fax option functions as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.

1 With a document open, click File

> Print.

2 Select the printer, and then navigate to:

Properties > Fax tab > Enable fax

3 Enter the recipient fax number(s) in the “Fax number(s)” field.

Fax numbers can be entered manually or by using the Phone Book feature.

4 If necessary, enter a prefix in the Dialing prefix field. 5 Select the appropriate paper size and page orientation. 6 If you want to include a cover page with the fax, then select

Include cover page with fax, and enter the appropriate

information.

7 Click OK

Notes:

• The Fax option is available for use only with the PostScript

driver or the Universal Fax Driver. For information on installing these drivers, see the Software and

Documentation

CD.

• The Fax option must be configured and enabled in the

PostScript driver under Configuration tab before it can be used.

• If the

Always display settings prior to faxing check box is

selected, then you will be prompted to verify the recipient information before the fax is sent. If this check box is not selected, then the queued document will be sent automatically as a fax when you click

OK on the Fax tab.

Faxing

Creating shortcuts

Creating a fax destination shortcut using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers.

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the

TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Settings > Manage Shortcuts > Fax Shortcut Setup.

Note: A password may be required. If you do not have an ID

and password, get one from your system support person.

3 Type a unique name for the shortcut, and then enter the fax

number. To create a multiple‑number shortcut, enter the fax numbers

for the group.

Note: Separate each fax number in the group with a semicolon (;).

4 Assign a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

5 Click Add

Creating a fax destination shortcut using the touch screen

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 From the home screen, navigate to:

Fax > enter the fax number

To create a group of fax numbers, touch Next number

, and

then enter the next fax number.

4 Navigate to:

> enter a name for the shortcut > Done > OK > Fax It

Scanning to an FTP address

Scanning to an FTP address using the touch screen

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 From the home screen, navigate to:

FTP > FTP > type the FTP address > Send It

Scanning to an FTP address using a shortcut number

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 Press , and then enter the FTP shortcut number. 4 Touch Send It

Scanning to an FTP address using the address book

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, adjust the paper

guides.

3 From the home screen, navigate to:

FTP > FTP > > enter the name of recipient > Browse shortcuts > name of recipient > Search

Scanning to a computer or flash drive

Scanning to a computer

1 Type the printer IP address into the address field of your Web

browser. If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the

TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and

locate the IP address in the TCP/IP section.

2 Click Scan Profile > Create. 3 Select your scan settings, and then click Next. 4 Select a location on your computer where you want to save

the scanned output file.

5 Enter a scan name.

The scan name is the name that appears in the Scan Profile list on the display.

6 Click Submit

7 Review the instructions on the Scan Profile screen.

Scanning to an FTP address

A shortcut number was automatically assigned when you clicked Submit

. You can use this shortcut number when you

are ready to scan your documents.

a Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

b If you are loading a document into the ADF, then adjust the

paper guides.

c Press , and then enter the shortcut number using the

keypad, or touch Held Jobs on the home screen, and then touch Profiles

d After entering the shortcut number, the scanner scans and

sends the document to the directory or program you specified. If you touched Profiles on the home screen, then locate your shortcut on the list.

8 Return to the computer to view the file.

The output file is saved in the location or launched in the program you specified.

Scanning to a flash drive

1 Load an original document faceup, short edge first into the

ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the

paper guides.

3 Insert the flash drive into the USB port on the front of the

printer. The USB Drive home screen appears.

4 Select the destination folder, and then touch

Scan to USB

drive

5 Adjust the scan settings. 6 Touch Scan It.

Clearing jams

200 paper jam

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 Firmly grasp the jammed paper, and then gently pull it out.

Note: Make sure all paper fragments are removed.

3 Close the side door of the printer. 4 From the printer control panel, touch Continue, jam cleared.

201 paper jam

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 Determine where the jam is located, and then remove it:

a If paper is inside the fuser unit, then open the fuser access

door.

b Firmly grasp the jammed paper on each side, and then

gently pull it out.

Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so will damage the fuser.

Note: Make sure all paper fragments are removed.

3 Close the side door of the printer. 4 From the printer control panel, touch Continue, jam cleared.

202–203 paper jams

If paper is visible in the standard exit bin, then firmly grasp the paper on each side, and then gently pull it out.

Note: Make sure all paper fragments are removed.

Clearing jams

Paper jam in the fuser

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 If paper is visible inside the fuser unit, then open the fuser

access door.

3 Firmly grasp the jammed paper on each side, and then gently

pull it out.

Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so will damage the fuser.

Note: Make sure all paper fragments are removed.

4 Close the side door.

Paper jam under the fuser

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 If paper is visible under the fuser, then firmly grasp the jammed

paper on each side, and then gently pull it out.

Note: Make sure all paper fragments are removed.

3 Close the side door of the printer. 4 From the printer control panel, touch Continue, jam cleared.

230 paper jam

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 Slide the latch to open the duplex cover.

3 Grasp the jammed paper, and then gently pull it out.

Note: Make sure all paper fragments are removed.

4 Close the duplex cover. 5 Close the side door of the printer. 6 From the printer control panel, touch Continue, jam cleared.

231–239 paper jams

1 Open the side door of the printer.

CAUTION—HOT SURFACE: The inside of the printer

might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

2 Slide the latch to open the duplex cover.

3 Grasp the jammed paper, and then gently pull it out.

Note: Make sure all paper fragments are removed.

4 Close the duplex cover. 5 Close the side door of the printer. 6 From the printer control panel, touch Continue, jam cleared.

24x paper jam

Paper jam in Tray 1

1 Open the side door.

2 Grasp the jammed paper on each side, and then gently pull it

out.

3 Close the side door. 4 From the printer control panel, touch Continue, jam cleared.

Paper jam in the optional trays

1 Open the side door of the specified optional tray.

Clearing jams

2 Grasp the jammed paper on each side, and then gently pull it

out.

3 Close the side door. 4 From the printer control panel, touch Continue, jam cleared

250 paper jam

1 Push the paper pick tab, and then remove all paper from the

multipurpose feeder.

Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause the paper pick tab to break.

2 Grasp the jammed paper on each side, and then gently pull it

out.

Note: Make sure all paper fragments are removed.

3 Reload paper into the multipurpose feeder, and then adjust the

paper guides.

4 From the printer control panel, touch Continue, jam cleared.

280–289 paper jams

1 Remove all original documents from the ADF.

2 Open the ADF cover.

3 Grasp the jammed paper on each side, and then gently pull it

out.

Note: Make sure all paper fragments are removed.

4 Close the ADF cover.

5 Reload original documents into the ADF, straighten the stack,

and then adjust the paper guide.

6 From the printer control panel, touch Continue, jam cleared.

290–292 paper jams

290 paper jam

Close the ADF cover.

291 paper jam

Close the scanner glass cover.

292 paper jam

Try one of more of the following:

• Close the ADF cover.

• Close the scanner cover.

• Contact your system support system person.

400–403 and 460–461 paper jams

1 Open the paper transport unit door.

Clearing jams

2 Firmly grasp the jammed paper, and then gently pull it out.

Note: Make sure all paper fragments are removed.

3 Close the paper transport unit door. 4 From the printer control panel, touch Continue, jam cleared

431–438 paper jams

1 Push down the button to slide the output finisher to the right.

2 Open the finisher door, and then removed the jammed paper.

Note: Make sure all paper fragments are removed.

3 Close the finisher door. 4 Slide the finisher back until it clicks

in place.

5 From the printer control panel, touch Continue, jam cleared.

455 staple jam

1 Press the latch to open the stapler door.

Note: The stapler door is located behind the finisher.

2 Lower the latch of the staple cartridge holder, and then pull

the staple cartridge holder out of the printer.

3 Use the metal tab to lift the staple guard, and then remove any

jammed or loose staples.

4 Close the staple guard.

5 Press down on the staple guard until it clicks into place.

Clearing jams

6 Push the staple cartridge holder firmly back into the stapler

unit until the staple cartridge holder clicks into place.

7 Close the stapler door. 8 From the printer control panel, touch Continue, jam cleared.

Clearing jams

Lexmark XS795dte Quick Reference

Specifications and Main Features

Frequently Asked Questions

User Manual