Lexmark X 854e MFP User Manual

Printer Marketing Bulletin

December 19, 2005

Announcing the Lexmark X854e MFP

Move

Lexmark announces the Lexmark X854e MFP that provides efficient, convenient copy, fax, scan and print capabilities to automate and simplify business processes in large workgroups.

Manage

740 West New Circle Road, Lexington, KY 40550

Lexmark and Lexmark with diamond design are trademarks of Lexmark

International, Inc., registered in the United States and/or other countries.

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 2

Overview

The Lexmark X854e MFP is a high-performance departmental monochrome MFP with reliable, highcapacity input designed to meet the needs of rigorous business applications. Automatic 2-sided printing is included as a standard feature.

Printer Technology

•

Monochrome laser

Print Speed

X854e: Up to 55 ppm

•

Maximum Resolution

Up to 1200 x 1200 dpi

•

Time to First Page

As fast as 5.0 seconds

•

Processor

625 MHz

•

Memory

Standard: 256MB

•

Maximum: 768MB

•

Hard Drive: 80+GB

•

Standard Connectivity

USB, Parallel and Ethernet

•

Optional Connectivity

• Parallel

• Serial

• Wireless 802.11g Adapter

Operating Systems – Printer Driver

Microsoft® Windows®

•

Linux®

•

Mac® OS

•

Novell

•

UNIX

•

Emulation

PCL® 6 emulation

•

PostScript® 3

•

PPDS Migration Tool

•

Fonts

PCL 6 emulation

•

¾ Scalable: 89 (84 plus 5 special) ¾ Bitmapped: 2

PostScript 3 emulation

•

¾ Scalable: 158

PPDS

•

¾ Scalable: 39 ¾ Bitmapped: 5

• PDF 1.5

Paper Capacity

Input

•

¾ Standard: 5 sources for 3,100 sheets ¾ Maximum: 6 sources for 5,100 sheets

Output

•

¾ Standard: 1 bin for 500 sheets ¾ Maximum: 3 bins – two with finisher -- for 3,800

sheets

Paper Handling

Input

•

¾ Standard

− 100-sheet multipurpose feeder

− Two 500-sheet drawers

− 2,000-sheet dual input (one 1,200- and one

800-sheet drawer)

¾ Optional

− 2,000-sheet High Capacity Feeder

Output

•

¾ Standard

− 500-sheet output (reduced to 300 sheets if finisher is installed)

¾ Optional

− Finisher (3-hole or 4-hole punch)

{ Finisher bin 1: 500 sheets { Finisher bin 2: Up to 3,000 sheets

Media Types

Plain paper, envelopes, card stock, transparencies,

•

paper labels

Media Weights

Plain paper: 17 to 28 lb.

•

Card stock: Up to 110 lb. index

•

Size and Weight – without finisher

Size: W x D x H – 25 x 26 x 33 in. (640 x 649 x

•

1,095 mm) Weight: 300 lb. (136 kg)

•

Duty Cycle

Printer

•

¾ 300,000 pages per month maximum, based on

a single-month’s usage

Standard Warranty

1 year Onsite or 600,000 impressions, whichever

•

comes first

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 3

Part Numbers and Pricing

Product Part Number UPC MSRP* MAP**

Lexmark X854e MFP 15R0150 7-34646-00281-3 $16,999.00 $16,999.00

* Manufacturer’s Suggested Resale Price (MSRP): This price is Lexmark’s Manufacturer’s Suggested Resale Price and is subject to change without notice. This price is for information purposes only. Lexmark’s and our remarketers’ prices may vary. ** Applies to accounts covered by the Lexmark MAP policy.

Product Highlights

The Lexmark X854e is a robust departmental monochrome MFP

Features

The high-speed Lexmark X854e MFP provides convenient copy, fax and scan to network capabilities and wide-format, 55 ppm monochrome laser printing.

Customizable color touch screen for easy-to-use, walkup MFP functions

• Provides access to copy, fax, scan and e-mail and

customized profiles for document routing

• Tips are available throughout the user interface for

immediate assistance for MFP functions

• Color scanning capability

Security

The Lexmark X854e contains several standard and optional features and functions that improve or enhance the security of the device. See User Guide for more information.

Available MFP Security Features

• Apply an administrative password to restrict

unauthorized users from making changes to the MFP configuration.

• Activate internal user authentication so users are

required to confirm prior to performing sensitive operations such as scan-to-e-mail and scan-to-fax. This ensures that unauthorized individuals cannot use these functions.

• Disable the Driver to Fax option.

• Disable all unneeded protocols and network

communication paths by which the MFP can be configured.

• The MFP touch screen lock function disables the

MFP functions such as copy and scan-to-e-mail. This helps secure the MFP from unauthorized use when the office is idle or unattended.

• An administrator must enable the function and set

the password for use with the function. Any user

may then lock the MFP touch screen or unlock the touch screen using the password.

Setting Security Using the Embedded Web Server (EWS)

• To enhance security of network communications

and MFP configuration advanced security options are available through the Web page of the MFP.

Setting the System Password

• Setting the system password protects configuration

of the Embedded Web Server.

• A system password is also required for secure

mode and confidential communication with MVP.

Using the Secure Embedded Web Server

• The SSL (Secure Sockets Layer) allows for secure

connections to the Web server within the print device.

• To connect to the Embedded Web Server more

securely, connect to the SSL port instead of the default HTTP port.

• The SSL port connection will encrypt all Web

server network communications between the PC and MFP.

Supporting SNMPv3 (Simple Network Management Protocol version 3)

• SNMPv3 protocol allows for encrypted and

authenticated network communications. It also lets the administrator select a desired level of security.

• Prior to use, at least one user name and password

must be established from the settings page.

• Configuring for SNMPv3 may be accomplished

through the Embedded Web Server of the MFP.

Supporting IPSec (Internal Protocol Security)

• IP Security protocol provides authentication and

encryption of communications at the network layer, allowing application and network communications over the IP protocol to be secure.

• IPSec can be set up between the MFP and up to

five hosts, using both IPv4 and IPv6.

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 4

Disabling ports and protocols

TCP and UDP ports can be configured to one of three modes or values:

• Disabled - Never allows network connections to this

port

• Secure and unsecure - Allows the port to remain

open, even in Secure mode

• Unsecured only - Allows the port to only open when

the MFP ss not in Secure mode

Using 802.1x Authentication

• 802.1x port authentication allows the MFP to join

networks that require authentication before allowing access.

• 802.1x port authentication can be used with the

WPA (Wi-Fi Protected Access) feature of an optional internal wireless print server to provide WPA-Enterprise security support.

• Support for 802.1x requires the establishment of

credentials for the MFP.

• The MFP must be known to the Authentication

Server (AS). The AS will allow network access to devices presenting a valid set of credentials which typically involves a name/password combination and possibly a certificate. The AS will allow network access to MFPs presenting a valid set of credentials.

• The credentials can be managed by using the

Embedded Web Server of the MFP.

Locking the Operator Panel Menus

• Operator Panel Menu Lockout allows creation of a

PIN number and choice of specific menus to lock.

• Each time a locked menu is selected, the user is

prompted to enter the correct PIN at the operator panel. The PIN does not affect any access through the EWS.

Printing Lockout

• Printing Lockout allows locking or unlocking of an

MFP using an assigned PIN. When locked, every job the MFP receives will buffer to the hard disk.

• A user can print jobs only by entering the correct

PIN on the operator panel.

• A PIN can be assigned through the Web page of

the MFP.

Note: Back channel data will be processed while the MFP is

locked. Reports such as user or event logs can be retrieved from a locked MFP.

Confidential Print Setup

• Confidential Print Setup allows the designation of a

maximum number of PIN entry attempts and allows setting an expiration time for print jobs.

• When a user exceeds a specific number of PIN

entry attempts, all of the user’s print jobs are deleted. When a user has not printed their jobs within a designated time period, the print jobs are deleted.

Encrypting the Hard Disk

• Disk encryption provides protection of sensitive

data stored on internal hard disk drives in the advent of unauthorized access to the hardware.

• When enabled, disk encryption uses 128 bit AES

encryption to encrypt all data stored on the drive. This feature is disabled by default and enabled through the Power On Configuration menu.

• When enabled or disabled, the entire drive is

formatted, destroying any references to data that may have been stored previously.

Hard Disk Wiping

• Hard disk wiping performs a multi-pass overwrite of

all sectors on the hard disk, mitigating the potential exposure risks sensitive information.

• This feature is performed as needed and is

accessed through the Power On Configuration menu.

Using the Restricted Server List Function

• The Restricted Server list lets a system support

person restrict which hosts are allowed to communicate with the MFP over the network to prevent other hosts from managing and printing to the MFP.

Note: The Restricted Server List only restricts TCP traffic; it

does not affect UDP traffic. The Restricted Server List supports up to ten host addresses or ten network addresses.

Digitally Signed Firmware Update Files

• Upgraded firmware files from Lexmark are now

signed with a digital signature, which verifies the source and authenticity of the updated code.

• This prevents a malicious user from creating and

uploading to the MFP custom code that could intercept and expose potential confidential data.

Workflow Integration with Document Distributor and the Lexmark X854e MFP

• Interactive e-routing from touch screen to

intelligently move workflow documents over the

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 5

network using the optional Lexmark Document Distributor software

• Account number, name, or fax number can be

entered to interactively distribute paper and digital documents

Predefined choices can be listed to simplify repetitive manual processes and reduce errors

Connectivity

•

Ethernet 10/100BaseTX

•

USB

•

Parallel

Optional Network Connections

The following internal network option may be installed in the single available ISP slot.

• Optional RS-232-C Serial Card

Direct USB Printing and Scanning

Direct USB connectivity allows individuals to print or scan PDF, TIFF, and JPEG files directly to the MFP using an approved USB flash memory device. Through the MFP’s USB Direct interface located on the MFP operator panel, a user can simply insert the USB flash memory device, select the appropriate file and choose to print or scan the file on this specific MFP.

Direct USB requires a supported USB flash memory device. Lexmark has tested and approved the following USB flash memory devices.

• Lexar JumpDrive 2.0 Pro (256MB, 512MB, 1GB)

• SanDisk Cruzer mini (256MB, 512MB, 1GB)

Note: Testing of these devices does not imply endorsement of

these specific brands.

While other USB flash drives have not been tested and therefore cannot be approved by Lexmark, these products may function if the storage device meets the following qualifications:

• Supports the USB 2.0 specification, specifically

supporting the Full-Speed mode

• Use the FAT file system

In addition to the above hardware requirements, PDF files used with Direct USB printing must support PDF standard version 1.5 or earlier. PDF files with restricted printing permissions or encryption are not supported.

Optional External Network Connections

• 802.11g Wireless Print Adapter – uses Ethernet

port

S anner Features

Up to 55 ppmy

monochrome scan unit (black,

simplex scanning)

y Color scanning at up to 27.5 ppm

Automatic 2-sided scanning

Lexmark MFP Utilities CD

Maximum optical scan resolu

tion

¾ Black: 600 x 600 dpi ¾ Color: 600 x 300 dpi

ob Setup

y Cop y Special Copy

image output from 25%

or Width -- scale the image output

y ver – select 2-up or 4-up output from

y Date and Time Stamp -- puts the date and time

y Message Overlay -- adds a watermark (copy, draft,

Qu lity

ngle-sided

y Lighter or Darker -- adjusts the copy output darkne y

y Content -- sets the scanner mode for text, mixed o

y Grayscale: Optimizes image for shades of gray y Select bit depth

Finishing

y Simplex or Duple

Advanced Duplex -- capability available to set

y Collate -- electronically collates copy output y Separator Page -- adds a separator page between

y Staple and Hole Punch -- with the finisher installed,

y Quantity -- set number of copies from 1 to 999

ans o

-- sc

riginal only once

Media -- select copy media loaded in the printer Reduce or Enlarge -- scale to 400% Image Length from 25% to 400%

Paper Sa portrait or landscape

the top of each copy page

urgent, or confidential) to each page

Automatic image processing – scans si

documents at up to 55 scans per minute in

copy

and 27.5 scans per minute in color

black

Edge Erase -- eliminates smudges or information around the edge of the original document

photo or printed image

x – copies on one or two sides of

sheet – copy

1 to 1, 1 to 2, 2 to 1 or 2 to 2

binding for landscape or portrait input and output

each copy set

copies can be stapled and hole punched

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 6

y Margin Shift -- scales image to provide up to a 2-inch

left-hand margin for hole punching or bind ing

y Book Original -- divides an original placed on the

document glass into two simplex pages or one duplex page

Create Booklet -- creates a sequence of collated

output that, w

Fax

ob Setup

aximum fax resolution: 400 x 400 dpi

y M y Fax spee y Address Book -- search LDAP and/or internal

shortcut directory for na numbers

Simple Fax -- enter fax numbers from hard button keypad or

y Fax Cover Page -- enter “To”, “From” and “Me ss ag

-- shows completed page before sending f verification

Original -- designates original size for auto scaling based on re

y Book Original -- divides an original placed on the

document glass into two (2) pages

y Sides – used to select duplex original for one-step

faxing of duplex originals

y Advanced Duplex -- set duplex original bindings an

orientation

y Fax Shortcuts -- 99999 shortcut numbers to

designate in

y Delayed Send -- set time and date to initiate

fax job

y Fax Queue -- displays list of outgoing faxes and a

current i

y Station ID can be switched between station name

and station number

Qua

lity

Lighter or Darker -- adjusts the fax output darkness

y Edge y Resolution Settings – set fax resolution to standard

Driv

Outbound fax is supported from the printer drivers

Erase -- eliminates smudges or information

around the edge of the original document (200 x 100 dpi), fine (200 x 200 dpi), superfine (300

x 300 dpi) or ultra fine (400 x 400 dpi) Content -- sets the scanner mode for text, mixed or photo

er Fax

under th

¾ Apple Mac OS 9.x ¾ Apple Mac OS X ¾ Microsoft Windows ¾ Microsoft Window ¾ Microsoft Windows NT 4.0

hen folded in half, forms a booklet

d: 33.6 Kbps

mes with associated fax

virtual keypad on touch screen

ceiving machine’s print-size capability

dividuals or groups

ncoming fax if in process

e following operating systems

98 SE

s Me

SP6

e”

or user

current

¾ Microsoft Windows 2000 ¾ Microsoft Windows XP (system d ¾ Microsoft Windows Server ¾ HP-UX 11.00, 11.11 ¾ IBM AIX 5.1, 5.2 ¾ Sun Solaris 7, 8, 9 ¾ Red Hat Linux 7.3 ¾ SuSE Linux 8.0, 8.1

lity

Qua

Outbound fax is supported from the following fax

serve

¾ Biscom: FAXCOM ¾ Equi ¾ Om Tool: Fax Sr. E ¾ RightFax: RightFax Enterpris

E-M l

Job Setu

y Addre

shortcut addresses

Simple E-mail -- enter comma separated e-mail addresses o on touch screen

E-mail Shortcut Keys -- 99999 numbers available to designate individu

y E-mail Subject -- enter subject via virtual keyboard y

Select automatic “send to self”

y E-mail Message -- enter message via virtual

keyboard

y Format -- select PDF, JPEG, TIFF or PostScr

(PDF, TIFF single file; JPEG is a single page per file name)

Original -- designates original size for scanning

Sides -- used to select simplex or duplex, portrait/landscape original

y Advanced Duplex – set duplex original bin

orientation

y Send-to-self feature

Quality

Lighter or Darker -- adjusts the output for lighter or

darkn

y Edge Erase -- eliminates smudges or information

around the

y Resolution -- user selectable image resolution up t

600 dpi

y Content -- sets the scanner mode for color black for

text, mix

y Grayscale – selects monochrome grayscale

Finishing

Advanced Duplex – selects capability to set scanned

image d

y Book Original -- divides an original placed on the

document glass into two (2) images

sys: ZetaFax version 7

ss Book -- search LDAP and/or internal

directory for names with associated e-mail

r FTP destinations from virtual keyboard

als or groups

, PS support multi-page images in a

ess

edge of the original document

ed or photo

uplex binding for landscape or portrait

rivers)

2003 (system drivers)

, 8.0, 9.0, Enterprise WS 3.0

, 8.2, 9.0

nterprise

e Server v7.0, v8.0

dings and

ipt

LEX05-250 Lexmark Confidential Until Announce

Announcing Lexmark X854e MFP 7

•

Profiles

Profiles are loaded from three (3) sourcey

¾ Tem

porary profile from a user PC using the Web

page

¾ Temporary profile from a PC using Lexmark

Docum

¾ Temporary or permanent profile from LDD

ent Distributor (LDD) ScanBack utility

Server utility

(Note: Temporary profiles are deleted after use)

y List s a list of active profiles y Sor

ings -- present t -- sort listings by alphanumeric or shortcut

number

y Non-interactive Profiles

¾ Sele ¾ No user input required

ct a profile name or profile shortcut number

¾ Loaded from Web page, ScanBack or LDSS

Server

Advanced Profiles (requires LDSS server)

User inp

¾ ut or predefined list of input choices ¾ Static Profile Prompt – user enters

alphanumeric data or answers LDSS prompts

¾ Dynamic Profile Prompt –user is pro

LDSS server for input based on answer to each prompt Messaging, e.g., “Enter 10-digit patient number”

stem Administration

System Configuration

System configuration is performe

d using the Web pages for the MFP controller. The Web pages can be accessed at the MFP using the touch screen and virtual keyboard, or remotely from the administrator’s PC. Access to the configuration screens can be password protected. It is recommended that once the device has an IP address, the remaining configuration be done from a Web browser by pointing to the IP address of the device. From the System Configuration screen, the Administrator can set the following defaults.

• General Setup -- set timeouts, hours of operation

enter a contact name or telephone numb assistance

• FP

Import and Export Destination Files: Copy all M settings from

•

Copy Defaults -- set copy presentation, quality,

one MFP to another

finishing, output bin, etc.

•

Fax and Server Setup -- set station name and number, fax queue acces

s, cover page, quality,

redial, fax log, etc.

•

Scan to Network General Setup – set SMTP gateway, reply addr

• teway,

Scan to E-mail General Setup -- set SMTP ga

ess, subject, message, etc.

reply address, subject, message, etc.

•

Function Access -- set user access for copy, fax, email, and profiles

mpted by

er for

Configuration for Kerberos authentication and LDAP server parameters

•

Windows Active Directory support and secure directory browsing Manage Destinations – set up shortcuts for e-m

•

fax and FTP and de

•

Printer and Print Server -- access to printer Web

lete profiles

page Authentication Setup and Configurations – set up

•

interna

l authentication or configure for LDAP

authentication.

•

Create Scan Profiles – utility to create permanent scan profiles

dows NT and

Win Windows 2000 Domain Setup

Registering the MFP with the Microsoft NT/Windows 2000 domain can not be done remotely through the pages. It must be done at the MFP and requires administrator’s privileges on the domain to be registered. The following information is needed for Windows NT/Windows 2000 domain registration and are entered through the MFP touch screen and virtual keyboard:

y Domain Name y Domain PDC Name y ser ID and Password

Administrator U

CTibrate Touch Screen

his is used to recalibrate the touch scre

en if required.

Print Reports

This presents the Administrator a list of report

s for

simple one-touch printing.

Fax Server

The X854e MF Server software:

• Biscom: FAXCOM

• Equisys: Zeta

• OmTool: Fax Sr. En

• RightFax: RightFax Enterpris

le s

E ctronic Document Management System

P is compatible with the following Fax

Fax version 7

terprise

e Server v7.0, v8.0

(EDMS)

Kofax

4e MFP is comThe X85 Capture version 5, Ricochet Capture and Ricochet Coversheet products. The scan-to-network capabili the MFP can be used to instantly scan documents over the network to Kofax Ricochet Capture or Ricochet

patible with KofaxTM AscentTM

ail,

ty of

LEX05-250 Lexmark Confidential Until Announce

+ 14 hidden pages