Lexmark X7500MFP, X5500MFP, X4500MFP User Manual
X4500, 5500, X7500 MFP
Options
User’s Guide
October 2002
www.lexmark.com
Edition: October 2002
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Contents
Chapter 1: Getting started............................................................. 1
How do I use the to u ch sc reen?....... .. ............. .. ............. ... ............. .. ............. . 1
How do I use the numeric keypad and buttons?............................................ 2
How do I scan from the scanner bed?............................................................ 3
How do I log in?.............................................................................................. 3
How do I access o n lin e h el p ? ............. .. .. ............. ... .......................... .. ............ 3
Chapter 2: Copying........................................................................ 4
How do I make a quick copy? ........................................................................ 4
How do I cancel a copy job? ..... ............. .. ........................... .. ............. ... ......... 4
...while the original documents are scanning ........................................... 4
...while the c o pi es are printing ................ .. ............. .. ........................... .. .... 5
How do I copy from one size to another size? .............................. ................. 6
How do I make tra n sp a rencies?.. .. .............. .. ............. .. .. .............. .. ............. .. . 7
How do I copy to letterhead?.......................................................................... 7
How do I copy to the multipurpose feeder?...................... .............................. 8
How do I make copies from a book or magazine?......................................... 9
How do I make duplex copies?.................................................................... 10
How do I reduce and enlarge copies? .......................................................... 11
How do I collate co p ie s ? .......................... ... ............. .. ........................... .. ..... 12
How do I staple copies?............................................................................... 13
How do I punch holes in copies?.................................................................. 13
How do I make co lo r co p ies?................. .. .............. .. .......................... ... ....... 14
How do I copy photographs?........................................................................ 15
How do I copy multiple pages onto one page? ........................................ .. .. 16
How do I place s epa rator sheets be tween copy job s?................... .. ............ 17
How do I create a b o ok l e t? ............ ... ............. .. .. ............. ... ............. .. .. .......... 18
How do I print the date and time at the top of each page?........................... 19
Contents
iii
Contents
How do I add a message overlay to copies?................................................ 20
How do I improve the copy quality? ............................................................. 21
Chapter 3: Faxing......................................................................... 22
How do I enter fax numbers? ............... .. ............. ... ............. .. ....................... 22
...entering shortcut numbers ................................................................... 22
...entering stored numbers from the address book ................................. 22
How do I send a fax?.................................................................................... 23
...from my comp u te r ......... .......................... .. ........................... .. ............. 23
...at a later time ....................................................................................... 23
How do I create a Fax Queue?.................................................................... 24
How do I cancel a fa x job?................. .. .. ............. ... ............. .. ....................... 25
...while original documents are scanni ng ............................................... 25
...after it has been scanned .................................. ........................... ....... 25
How do I create shortcuts?........................................................................... 26
How do I create a single number shortcut? ............................................ 26
How do I create a mu lt i-number sho rtcut? ... .............. .. ............. .. ........... 26
How do I send a fax cover page?................................................................. 28
How do I change the fax resolution?............................................. ............... 29
How do I adjust the lighter/darker setting?................................................... 29
Chapter 4: Printing....................................................................... 30
How do I access the virtual printer operator panel?..................................... 30
How do I cancel a p rint job?.......................... .. ............. .. ........................... .. . 31
How do I print confidential jobs? .................................................................. 32
How do I delete confidential jobs?................................................................ 33
How do I print Verify, Reserve, and Repeat jobs?....................................... 34
How do I delete Verify, Reserve, and Repeat jobs?..................................... 36
Chapter 5: Scanning to e-mail .................................................... 37
How do I enter e-mail addresses with the virtual keyboard?........................ 37
How do I enter e-mail addresses using shortcut numbers?......................... 37
How do I enter e-mail addresses from the Address Book?.......................... 37
How do I send an e-mail?............................................................................. 38
How do I send an e-mail to multiple addresses?.......................................... 38
How do I cancel an e -mail?.............. .. .. ............. .. .............. .. ......................... 38
How do I add an e-mail subject and message? ..................................... ...... 39
Contents
iv
Contents
How do I improve the image quality?............... ......................... ................... 40
How do I reduce the file size?...................................................................... 41
How do I change the scan file type?........................... ................................. 42
How do I scan in color?................................................................................ 43
How do I create an e-mail shortcut?............................................................. 44
How do I create a FTP shortcut?.................................................................. 44
How do I use other scan methods?.............................................................. 45
How do I set up and use Scan to PC profiles?............................................. 45
How do I set up and use ScanBack profiles?............................ .. ................. 46
Contents
v
1
Getting started
How do I use the touch screen?
Use the touch screen to access functions and make select ions.
Copy
Fax
Profiles
Tips
Display window
• Touch Copy to change copy settings.
• Touch Fax to send fax jobs and change fa x settings.
• Touch E-mail to send scan jobs and change e-mail settings.
• Touch Profi les to access stored profiles. If a profile does not exist, this icon will not be
displayed.
E-mail
Key icon
• Touch the Key icon to access the virtual printer operator panel and add administrator
settings.
• Review the display window for current multifunction printer (MFP) stat us a nd messages.
• Touch Tips to access online hel p.
Getting started
1
Getting started
How do I use the numeric keypad and buttons?
Use the numeric keypad and buttons to enter information and send commands to the MFP, such as
copy, stop, or clear a job.
Numeric
keypad
Backspace
button
Start button
Stop button
Dial pause
button
Clear All
button
• Press Start to start copy jobs, send faxes, and scan to e-mail.
• Press the red Stop button to pause the MFP.
When you are ready to resume from a pause, touch Resume on the touch screen.
• Press the Clear All button to clear all settings back to their default values.
• Use the numeric keypad to specify the number of copies, enter a fax number, or enter a
shortcut number.
How do I use the numeric keypad and buttons?
2
Getting started
How do I scan from the scanner bed?
Use the scanner bed, or glass, portion of the scanner for original documents , such as books, that are
unsuitable for the automatic document feeder.
1 Lift the document feeder cover.
2 Place your original document face down on the glass.
3 Close the document feeder cover .
4 Use the touch screen to make your selections.
5 Press Start.
6 Touch Scan Next if you have more pages to scan.
7 Touch Done when you are finished.
Warning: To prevent damage, do not let the document f eeder cover fall on the scanner bed.
How do I log in?
You may have to log in to the MFP before you can use it. To log in:
1 Make sure you ha v e a user I D and pass w ord. If y ou do not ha v e an ID and pas sw ord, get one
from your administrator.
2 Touch the function you want to use.
3 Use the virtual keyboard to enter your user ID and then touch Login.
4 If required, use the virtual keyboard to enter your password and then touch Login.
5 Use the touch screen to make your selections.
How do I access online help?
You can get online help at almost any time.
1 Touch Tips.
2 Use the index to navigate through the help topics.
3 Touch Exit Tips to return to where you were before accessing help.
How do I scan from the scanner bed?
3
2
Copying
How do I make a quick copy?
1 Load your original document in the MFP.
2 Use the numeric keypad to specify the number of copies you want.
3 Press Start.
Note: If you are unsatisfied wit h the quality of the copy, see “Ho w do I improve the copy
quality?” on page 21.
How do I cancel a copy job?
...while the original documents are scanning
If you are scanning a document using the automati c document feeder, touch Cancel while
Scanning… is displayed on the touch screen.
If you are scanning a document using the scanner bed, touch Cancel while Scan Next Page /
Done is displayed on the touch screen.
Copying
4
Copying
...while the copies are printing
1 Touch the Key icon.
2 Touch Printer Operator Panel.
3 Touch Menu or until you see JOB MENU Cancel Job and then touch Select. .
JOB MENU
Cancel Job
1 Menu 2 Select 3 Return 4
Go 5 Stop 6
4 Touch Back and then touch Home to return to the Welcome screen.
How do I cancel a copy job?
5
Copying
How do I copy from one size to another size?
1 Load your original document in the MFP.
2 From the home screen, touch the Copy icon.
3 Touch Copy fr om: and then identify the size of your original document.
Legal
(8 1/2” x 14”)
For example, Legal.
4 Touch Cop y to: and then select th e siz e you want the copy to be . T he MF P will scal e the s iz e
automatically.
For example, Letter.
5 Press Start.
If the media type you want is not available , you may want to use the multi purpose f eeder to
make your copies. See “How do I copy to the multipurpose f eeder?” on page 8 for detailed
instructions.
How do I copy from one size to another size?
6
Copying
How do I make transparencies?
1 Load your original document in the MFP.
2 From the home screen, touch the Copy icon.
3 Touch Copy to: and then touch the tray that contains transparencies.
For example:
Letter (8 1/2” x 11”)
Transparency
Tray 1
Note: If you do not see Transparency as an option, speak with your administrator.
4 Press Start.
How do I copy to letterhead?
1 Load your original document in the MFP.
2 From the home screen, touch the Copy icon.
3 Touch Copy to: and then touch the tray that contains letterhead.
For example:
Legal (8 1/2 ” x 14”)
Letterhead
Tray 2
Note: If you do not see Letterhead as an optio n, speak with your administrator.
4 Press Start.
How do I make transparencies?
7
Copying
How do I copy to the multipurpose feeder?
1 Load your original document in the MFP.
2 Load the type of paper you want your copies to be printed on into the multipurpose feeder
(refer to your printer Setup Guide for the location.)
3 From the home screen, touch the Copy icon.
4 Touch Copy to: and then touch MP Feeder.
MP Feeder
5 Touch the size of print media you are copying to and then touch Enter.
For example:
Legal
(8 1/2” x 14”)
6 Touch the type of print media you are copying to and then touch Enter.
For example:
Colored Paper
7 Touch Done.
8 Press Start.
How do I copy to the multipurpose feeder?
8
Copying
How do I make copies from a book or magazine?
1 From the home screen, touch the Copy icon.
2 Touch Copy fr om:
3 Touch Book Original and then touch Back.
4 Align the book appropriately on the scanner bed.
5 Close the document feeder cover .
6 Press Start.
7 Touch Scan Next if you have more pages to scan.
8 Touch Done when you are finished.
Note: This feature may not be available on your MFP.
How do I make copies from a book or magazine?
9
Copying
How do I make duplex copies?
1 Load your original document in the MFP.
2 From the home screen, touch the Copy icon.
3 Touch the button that looks like how you want your copies to print.
1-->1-sided
2-->1-sided 2-->2-sided
The first number represents sides of the original documents; the second number represents
sides of the copy.
For example, select 1-->2-sided if you have 1-sided originals and you want 2-sided copies.
1-->2-sided
4 Press Start.
How do I make duplex copies?
10
Copying
How do I reduce and enlarge copies?
Copies can be reduced to 25% of the original document or enlarged to 400% of the original. The
default for Scale is Auto. If you leav e Scale set to Auto, the content of you r original document wi ll be
scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1 Load your original document in the MFP.
2 From the home screen, touch the Copy icon.
3 From Scale, touch + or – to enlarge or reduce your output.
Scale
Auto
Note: Touching Cop y To or Copy Fr om after setting Scale manually will turn the scale
value back to Auto.
4 Press Start.
How do I reduce and enlarge copies?
11
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