Lexmark X746, X748 Reference Guide

Quick Reference

Learning about the printer

Using the printer control panel

ABC3DEF

GHI5JKL6MNO

PQR8STU9WXYZ

Use the To

1 Display View printing, e‑mailing, copying, and faxing

2 Sleep

button

options, as well as status and error messages.

Enable Sleep Mode or Hibernate Mode.

The following are the statuses of the indicator light and the Sleep button:

Use the To

4 Dial pause

button

• Cause a two- or three-se cond dial pause in a fax

number. In the Fax To field, a dial pause is represented by a comma (,).

• Redial a fax number.

Notes:

• Entering or waking from Sleep mode

– The indicator light is illuminated solid green.

– The Sleep button is illuminated.

• Operating in Sleep mode

– The indicator light is illuminated solid green.

– The Sleep butt on is illuminated solid amber.

• Entering or waking from Hibernate mode

– The indicator light is unilluminated.

5 Indicator

light

– The Sleep button is blinking amber for 0.10

of a second, then goes completely unilluminated for 1.9 seconds in pulsing

pattern.

• Operating in Hibernate mode

– The indicator light is unilluminated.

– The Sleep button is blinking amber for 0.10

of a second, then goes completely unilluminated for 1.9 seconds in pulsing pattern.

The following actions wake the printer from Sleep mode:

• Touching the screen or pressing any hard

button

• Opening an input tray, cover, or door

6 Start

button

7 Stop

button

8 Home

button

• Loading paper into the automatic document

feeder (ADF)

• Opening the scanner glass cover or lid.

9 Back

button

• Sending a print job from the computer

• Performing a power‑on reset (POR) with the

main power switch

3 Keypad Enter numbers, letters, or symbols.

• Pressing outside of the Fax menu

causes an error beep.

• Pressing from the home screen redials

the most recent fax number.

• Off—The printer is off.

• Blinking green—The printer is warming up,

processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red— Operator intervention is

needed.

• Initiate the current job i ndicated on the display.

• Start a copy job with the default settings.

Note: Pressing the button while scanning has no effect.

Stop all printer activity.

Note: A list of options is displayed once Stopped appears on the display.

Return to the home screen.

Note: Pressing the Home button from the home screen resets all workflow factory defaults.

• Delete the right-most digit of the value in the

Copy Count field. The factory default value of 1 appears if the entire number is deleted by

pressing

numerous times.

• Delete the right-most di git of a number entered

manually in the Fax Destination List field. You

can also press shortcut entry. When an entire line is deleted,

another press of move up one line.

to delete an entire

causes the cursor to

• Delete the character to the left of the cursor in

the E-mail Destination List field. If the character is in a shortcut, then the shortcut is deleted.

Use the To

10 USB port Connect a flash drive to the printer.

Note: Only the front USB port supports flash

drives.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus.

Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and

scan documents directly to an FTP server.

Touch To

Status message bar

• Show the current printer status such as Ready

or Busy.

• Show printer conditions such as Toner Low

or Cartridge Low.

• Show intervention message s so the printer can

continue processing.

Status/Supplies

• Display a warning or error message whenever

the printer requires intervention to continue processing.

• Access the messages screen for more

information on the message, and how to clear it.

USB or USB Thumbdrive

Bookmarks Create, organize, and save a set of bookmarks

Held Jobs Display all current held jobs.

View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

(URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential

print jobs

• Job names for held jobs, excluding

confidential print jobs

• Profile names

• Bookmark container or print job

names

• USB container or print job names for

supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Touch To

Lock D evice Open a password entr y screen. Enter the

correct password to lock the printer control panel.

Note: This button appears only when the printer is unlocked and password has been set.

Unlock Device Open a password entr y screen. Enter the

correct password to unlock the printer control panel.

Note: This button appears only when the printer is locked. The printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Op en the Cancel Jobs screen. The Cancel

Jobs screen shows three headings: Print, Fax, and Network.

The following options are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up

window that lets you change the primary language of the printer.

Features

Feature Description

Menu trail line

Sample:

Menus > Settings > Copy Settings > Number of Copies

Attendance message alert

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.

Number of Copies is not underlined since this is the current screen. If you touch an underlined w or d o n t h e N um b er of C op ie s sc re e n b ef o re th e Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Touch To

Copy It Submit changes made in the copy settings and

Right arrow

start the copy job.

Scroll to the right.

Touch To

Exit

Tips

Exit from the current screen.

Open a context-sensitive help dialog.

Other touch-screen buttons

Touch To

Save a setting.

Warning

Printer IP address

Sample:

123.123.123.12 3

If an error condition occurs, then this icon appears.

The IP address of your network printer is locat ed at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on

your home screen customization settings, administrative setup, and active embedded solutions.

Left arrow

Home

Right increase

Left decrease

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Cancel

Reset

• Cancel an action or a selection.

• Exit a screen and return to the previous

screen without saving changes.

Reset values on the screen.

Setting up and using the home

4 Click Submit.

Setting up Scan to Network

screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on

your home screen customization settings, administrative setup, and active embedded applications. Some applications are supported only in select printer models.

• There may be additional solutions and applications available for

purchase. To learn more, inquire at your point of purchase.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and

then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated

by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the

address field.

The Embedded Web Server page appears.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer

home screen.

Note: Cleared check box items are hidden.

Activating the home screen applications

Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 4.

For detailed information about configuring and using the home screen applications, contact the place where you bought the printer.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and

Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the pri nter home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to

write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only

when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to

Network.

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote

Operator Panel.

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click

Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded

Solutions.

4 From Installed Solutions, click the name of the application you want

to configure.

5 Click Configure > Import.

6 Browse to the saved configuration file that was exported from a

previously configured printer, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Loading paper and specialty media

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create

Exporting a configuration to a file

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded

Solutions.

4 From Installed Solutions, click the name of the application you want

to configure.

5 Click Configure > Export.

6 Follow the instructions on the computer screen to save the

configuration file, and then type a unique file name or use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved.

Importing a configuration from a file

1 Open a Web browser, and then type the printer IP address in the

address field.

Setting the paper size and type

From the home screen, navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper

size or type > Submit

Notes:

• The Paper Size setting is automatically set according to the

position of the paper guides in each tray except the standard 550‑sheet tray (Tray 1) and the multipurpose feeder.

• The Paper Size setting for Tray 1 and the multipurpose feeder

must be set manually in the Paper Size menu.

• The factory default Paper Type setting is Plain Paper.

• The Paper Type setting must be set manually for all trays.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select

a unit of measure

2 Touch Portrait Width or Portrait Height > select the width or

height > Submit.

Loading the standard or optional 550‑sheet tray

The printer has one standard 550‑sheet tray (Tray 1) and may have up to four optional 550‑sheet trays including the special media tray. For narrow paper sizes such as A6 and envelopes, use the special media tray. For more information, see “Loading the optional 550‑sheet special media tray” on page 7.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other trays closed until needed.

1 Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy

appears on the display. Doing so may cause a jam.

2 Squeeze and slide the width guide to the correct position for the

paper size you are loading.

Note: Use the paper size indicators at the bottom of the tray to help position the length and width guides.

3 Squeeze and slide the length guide to the correct position for the

paper size you are loading.

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and

slide the length guide backward to accommodate their length.

• The length guide has a locking device. To unlock the length

guide, slide to the left the button on top of the length guide.

To lock, slide the button to the right when a length has been selected.

• When loading preprinted letterhead for two‑sided printing,

place the header facedown toward the rear of the tray.

One‑sided printing Two‑sided (Duplex) printing

6 Insert the tray.

4 Flex the sheets back and f orth to loosen them. Do not fold or crease

the paper. Straighten the edges on a level surface.

LETTERHEAD

Note: Make sure paper does not exceed the maximum paper fill indicator located on the left side of the tray.

LETTERHEAD

7 From the printer control panel, verify the paper size and paper type

setting for the tray based on the paper you loaded.

5 Load the paper stack toward the back of the tray with the

recommended printable side faceup.

Notes:

• When loading preprinted letterhead for one‑sided printing,

place the header faceup toward the front of the tray.

Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage.

Loading the optional 550‑sheet special media tray

The optional 550‑sheet special media tray (Tray 2) supports narrow paper sizes such as envelopes and A6.

1 Primary length guide

2 Length guide lock

3 Secondary length guide

4 Width guide

CAUTION—POTENTIAL INJURY: To reduce the risk of

equipment instability, load each paper drawer or tray separately. Keep all other trays closed until needed.

2 Squeeze and slide the primary length guide toward you until it

stops.

Notes:

• The length has a locking device. To unlock the length guide,

slide to the left the button on top of the length guide. To lock, slide the button to the right when a length has been selected.

• You can only slide the secondary length guide when the

primary length guide reaches the edge of the width guide.

Notes:

• For instructions on loading paper sizes larger than A6 and

envelopes, see “Loading the standard or optional 550‑sheet tray” on page 6.

• For a complete list of supported paper sizes, see the "Supported

paper sizes, types, and weights" section in the User's Guide.

Loading narrow paper sizes such as envelopes and A6

1 Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy

appears on the display. Doing so may cause a jam.

+ 18 hidden pages