Lexmark X4850, X4875 User Guide

4800 Series

June 2007 www.lexmark.com

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to an electrical outlet that is near the product and easily accessible.

CAUTION: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The

safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Safety information.........................................................................................................2

Introduction..................................................................................................................11

Finding information about the printer.................................................................................................11

Wireless network compatibility..........................................................................................................14

Setting up the printer...................................................................................................15

Checking the box contents................................................................................................................15

Understanding the parts of the printer...............................................................................................16

Standalone setup...............................................................................................................................18

Understanding the printer software...................................................................................................23

Understanding the control panel.......................................................................................................26

Using the control panel...............................................................................................................................26

Navigating the control panel menus ........................................................................................................... 27

Saving settings..................................................................................................................................28

Installing the printer software.............................................................................................................29

What do the Wi-Fi indicator lights mean?..........................................................................................29

Turning printing voice notification on or off........................................................................................29

Security Information...........................................................................................................................30

Networking...................................................................................................................31

General networking...........................................................................................................................31

Networking overview .................................................................................................................................. 31

Common home network configurations...................................................................................................... 31

What information do I need and where do I find it? .................................................................................... 33

Finding the MAC address........................................................................................................................... 33

Printing a network setup page....................................................................................................................34

Sharing a printer in a Windows environment..............................................................................................34

Finding a printer/print server located on remote subnets ...........................................................................35

Wireless networking..........................................................................................................................35

Finding IP addresses..................................................................................................................................35

Assigning an IP address.............................................................................................................................36

Configure IP address.................................................................................................................................. 36

Finding the signal strength ......................................................................................................................... 36

Installing the printer on a network............................................................................................................... 36

Sharing the printer on a network ................................................................................................................ 36

Configure network printers ......................................................................................................................... 37

Types of wireless networks ........................................................................................................................ 38

Tips for using network adapters ................................................................................................................. 38

Advanced wireless setup...................................................................................................................39

Creating an ad hoc wireless network using Windows ................................................................................ 39

Adding a printer to an existing ad hoc wireless network using Windows ................................................... 40

Loading paper and original documents.....................................................................41

Loading paper....................................................................................................................................41

Using the automatic paper type sensor.............................................................................................41

Loading envelopes............................................................................................................................41

Loading labels...................................................................................................................................42

Loading greeting cards, index cards, photo cards, and postcards....................................................42

Loading transparencies.....................................................................................................................43

Loading iron-on transfers...................................................................................................................43

Loading custom-size paper...............................................................................................................43

Loading banner paper.......................................................................................................................43

Loading original documents on the scanner glass............................................................................44

Using the Paper Handling submenu..................................................................................................44

Printing.........................................................................................................................45

Printing basic documents..................................................................................................................45

Printing a document.................................................................................................................................... 45

Printing a Web page...................................................................................................................................45

Printing photos or images from a Web page ..............................................................................................46

Printing multiple copies of a document....................................................................................................... 46

Collating copies ..........................................................................................................................................47

Printing the last page first (reverse page order) ......................................................................................... 47

Printing multiple pages on one sheet (N-Up).............................................................................................. 47

Pausing print jobs.......................................................................................................................................48

Canceling print jobs....................................................................................................................................48

Understanding the Print Files Options menu.............................................................................................. 48

Printing documents from a removable storage device ...............................................................................49

Printing document files from a memory card or flash drive ........................................................................ 49

Printing specialty documents.............................................................................................................50

Choosing compatible specialty paper types ............................................................................................... 50

Printing envelopes......................................................................................................................................50

Printing greeting cards, index cards, photo cards, and postcards.............................................................. 50

Printing a document as a poster................................................................................................................. 51

Printing an image as a poster.....................................................................................................................51

Printing a booklet........................................................................................................................................ 52

Assembling a booklet ................................................................................................................................. 52

Printing on custom-size paper.................................................................................................................... 52

Printing iron-on transfers ............................................................................................................................53

Printing transparencies...............................................................................................................................53

Printing a banner ........................................................................................................................................ 53

Printing on both sides of the paper....................................................................................................54

Understanding the two-sided printing (duplexing) function......................................................................... 54

Printing on both sides of the paper (duplexing) automatically....................................................................54

Printing on both sides of the paper (duplexing) manually........................................................................... 55

Changing printer settings...................................................................................................................55

Saving and deleting print settings...............................................................................................................55

Using the Change Printer Default Settings submenu................................................................................. 56

Resetting printer software to factory default settings.................................................................................. 56

Resetting the printer to factory default settings .......................................................................................... 57

Working with photos...................................................................................................58

Using recommended paper...............................................................................................................58

Retrieving and managing photos.......................................................................................................58

Understanding the Photo Card Mode menu............................................................................................... 58

Printing photos from a PictBridge-enabled digital camera..........................................................................59

Inserting a flash drive ................................................................................................................................. 60

Inserting a memory card.............................................................................................................................60

Understanding the PictBridge Default Print Settings menu........................................................................62

Transferring photos from a memory device to the computer using the control panel................................. 62

Transferring all photos from a memory card using the computer...............................................................63

Transferring selected photos from a memory card using the computer ..................................................... 63

Transferring selected photos from a CD or flash drive using the computer ...............................................64

Transferring all photos from a CD or flash drive using the computer .........................................................64

Transferring photos from a memory card to a flash drive........................................................................... 65

Changing the Productivity Studio temporary files preferences................................................................... 65

Changing the Productivity Studio searched folders preferences................................................................ 65

Changing the Productivity Studio library preferences.................................................................................66

Changing the Productivity Studio transfer settings.....................................................................................66

Editing photos....................................................................................................................................66

Cropping a photo........................................................................................................................................66

Editing photos using the control panel........................................................................................................ 66

Rotating a photo ......................................................................................................................................... 67

Changing the Resolution / Size of a photo .................................................................................................67

Applying One-Click Auto Fixes to a photo..................................................................................................68

Reducing the red-eye effect in a photo....................................................................................................... 68

Blurring/Sharpening a photo.......................................................................................................................68

Enhancing a photo...................................................................................................................................... 69

Changing the Hue / Saturation of a photo ..................................................................................................69

Changing the Gamma Value of a photo or image ......................................................................................69

Despeckling a photo...................................................................................................................................69

Changing the Brightness / Contrast settings of a photo .............................................................................70

Applying a color effect to a photo ............................................................................................................... 70

Changing the Exposure setting of a photo .................................................................................................70

Removing wavy patterns from scanned photos, magazines, or newspapers.............................................70

Printing photos...................................................................................................................................71

Printing photos from a CD or removable storage device using the computer ............................................71

Viewing / Printing photos from the Productivity Studio............................................................................... 71

Printing Photo Packages ............................................................................................................................72

Creating Photo Greeting Cards ..................................................................................................................72

Viewing a slideshow of photos on the control panel display....................................................................... 73

Printing a photo or selected photos............................................................................................................73

Printing all photos from a memory device .................................................................................................. 74

Printing photos stored on a memory device using the proof sheet............................................................. 74

Printing photos from a digital camera using DPOF .................................................................................... 75

Creating and viewing a slideshow.....................................................................................................75

Copying.........................................................................................................................77

Making a copy...................................................................................................................................77

Making a color or black-and-white copy............................................................................................77

Copying photos..................................................................................................................................77

Copying a photo using the computer.................................................................................................78

Enlarging or reducing an image........................................................................................................78

Adjusting copy quality........................................................................................................................79

Adjusting the brightness of a copy....................................................................................................79

Collating copies using the control panel............................................................................................80

Repeating an image on one page.....................................................................................................81

Copying on both sides of the paper (duplexing)................................................................................81

Copying multiple pages on one sheet (N-Up)...................................................................................82

Changing the default copy settings...................................................................................................82

Understanding the Copy Mode menu................................................................................................83

Scanning.......................................................................................................................84

Scanning a document........................................................................................................................84

Scanning a document using the computer........................................................................................84

Scanning text for editing....................................................................................................................85

Scanning images for editing..............................................................................................................85

Scanning a photo to Work with Documents and Photos...................................................................85

Making a color or black-and-white scan............................................................................................86

Scanning multiple photos at one time using the computer................................................................86

Creating a PDF from a scanned item................................................................................................87

Canceling a scan job.........................................................................................................................87

Customizing scan settings using the computer.................................................................................87

Understanding the Scan Mode menu................................................................................................88

Scanning to a computer over a network using the control panel.......................................................89

Saving a scanned image on the computer........................................................................................89

Changing the Productivity Studio scan settings................................................................................90

Changing the default scan settings...................................................................................................90

Adding a file to an e-mail message...................................................................................................91

Adding a new scanned image to an e-mail message........................................................................91

Scanning documents or images for e-mailing...................................................................................92

Changing the Productivity Studio e-mail screen preferences............................................................92

Faxing...........................................................................................................................93

Receiving a fax automatically............................................................................................................93

Sending a fax using the software......................................................................................................93

Maintaining the printer................................................................................................94

Installing print cartridges....................................................................................................................94

Removing a used print cartridge........................................................................................................96

Refilling print cartridges.....................................................................................................................96

Using genuine Lexmark print cartridges............................................................................................96

Aligning print cartridges.....................................................................................................................97

Cleaning the print cartridge nozzles..................................................................................................97

Wiping the print cartridge nozzles and contacts................................................................................97

Preserving the print cartridges...........................................................................................................98

Cleaning the scanner glass...............................................................................................................99

Cleaning the exterior of the printer....................................................................................................99

Ordering supplies..............................................................................................................................99

Ordering print cartridges.............................................................................................................................99

Ordering paper and other supplies............................................................................................................. 99

Troubleshooting.........................................................................................................101

Setup Troubleshooting....................................................................................................................101

Incorrect language appears on the display...............................................................................................101

Power button is not lit ............................................................................................................................... 101

Software does not install .......................................................................................................................... 102

Page does not print .................................................................................................................................. 103

Understanding Warning levels..................................................................................................................104

Removing and reinstalling the software....................................................................................................105

Enabling the USB port.............................................................................................................................. 105

Solving printer communication problems.................................................................................................. 106

Wireless troubleshooting.................................................................................................................106

How do I find out what type of security my network is using? .................................................................. 106

Check your security keys..........................................................................................................................106

Printer is configured correctly, but cannot be found on the network.........................................................106

Wireless network printer does not print .................................................................................................... 107

Wi-Fi indicator is not lit ............................................................................................................................. 108

Wi-Fi indicator light is blinking orange during installation......................................................................... 108

Wi-Fi indicator light is orange ...................................................................................................................110

Wireless printer is no longer working........................................................................................................ 111

Network printer does not show up in the printer selection list during installation ..................................... 112

Printer cannot connect to the wireless network........................................................................................113

Wireless Setup Utility cannot communicate with the printer during installation (Windows users

only) ..................................................................................................................................................... 114

Checking your network name (Windows users only)................................................................................115

Ping the access point ............................................................................................................................... 115

Ping the printer ......................................................................................................................................... 116

Run the Wireless Setup Utility (Windows users only)...............................................................................116

Changing wireless settings after installation............................................................................................. 116

Resetting an internal wireless print server to factory default settings....................................................... 117

Check printer ports (Windows users only)................................................................................................ 117

Print troubleshooting........................................................................................................................117

Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera....................117

Improving print quality .............................................................................................................................. 118

Poor text and graphic quality.................................................................................................................... 119

Poor quality at the edges of the page.......................................................................................................120

Print speed is slow.................................................................................................................................... 121

Partial document or photo prints............................................................................................................... 121

Photo smudges or scratches.................................................................................................................... 121

Checking the print cartridges....................................................................................................................122

Ink levels seem incorrect..........................................................................................................................122

Ink levels seem to go down too quickly .................................................................................................... 122

A blank or incorrect page prints................................................................................................................ 122

Characters on printout are missing or unexpected...................................................................................123

Colors on printout are faded or differ from colors on the screen ..............................................................123

Glossy photo paper or transparencies stick together ...............................................................................124

Page prints with different fonts .................................................................................................................124

Print is too dark or smudged.....................................................................................................................124

Printed characters are improperly formed or are not aligned correctly.....................................................125

Printouts have alternating bands of light and dark print ...........................................................................125

Transparencies or photos contain white lines .......................................................................................... 125

Vertical straight lines are not smooth .......................................................................................................126

White lines appear in graphics or solid black areas ................................................................................. 126

Checking the printer status....................................................................................................................... 127

Settings are not saved..............................................................................................................................127

Checking printer readiness.......................................................................................................................127

Checking the Spool Settings for banner printing ...................................................................................... 128

Resolving font problems........................................................................................................................... 128

Printer is busy printing another job...........................................................................................................129

Ready or Busy Printing is listed as the status .......................................................................................... 129

Printing a test page................................................................................................................................... 129

Test page does not print........................................................................................................................... 130

External print server is not working ..........................................................................................................130

Duplex unit does not operate correctly.....................................................................................................131

Removing an external print server............................................................................................................ 131

Cable is not connected, is loose, or is damaged...................................................................................... 131

Printer is plugged in but does not print.....................................................................................................131

Printer is trying to print to File...................................................................................................................132

Cannot print documents from a memory card or flash drive..................................................................... 132

Cannot print from digital camera using PictBridge ...................................................................................133

Printer cannot communicate with computers over peer-to-peer network ................................................. 133

Printer is not able to communicate with the computer..............................................................................134

Problems when copying, scanning, or faxing ...........................................................................................135

Wrong printer is attached ......................................................................................................................... 135

Updating the printer software ...................................................................................................................135

Bidirectional communication is not established........................................................................................135

Experiencing poor quality or incorrect output ...........................................................................................136

Checking the port setting..........................................................................................................................136

Jams and misfeeds troubleshooting................................................................................................136

How to clear and avoid paper jams .......................................................................................................... 136

Paper jam in the printer ............................................................................................................................137

Paper jam in the paper support ................................................................................................................ 137

Paper or specialty media misfeeds...........................................................................................................137

Printer does not feed paper, envelopes, or specialty media.....................................................................138

Banner paper jams ...................................................................................................................................138

Paper continues to jam.............................................................................................................................139

Paper jam in the duplex unit..................................................................................................................... 139

Memory card troubleshooting..........................................................................................................140

Memory card cannot be inserted.............................................................................................................. 140

Nothing happens when memory card is inserted .....................................................................................140

Photos do not transfer from a memory card across a wireless network...................................................141

Copy troubleshooting.......................................................................................................................142

Copier does not respond ..........................................................................................................................142

Scanner unit does not close .....................................................................................................................142

Poor copy quality......................................................................................................................................143

Copied item does not match the original item .......................................................................................... 144

Partial document or photo copies ............................................................................................................. 144

Scan troubleshooting.......................................................................................................................144

Scanner does not respond ....................................................................................................................... 144

Scan was not successful .......................................................................................................................... 145

Scanning takes too long or freezes the computer .................................................................................... 145

Poor scanned image quality ..................................................................................................................... 146

Partial document or photo scans .............................................................................................................. 146

Cannot scan to a computer over a network.............................................................................................. 146

Error messages on the printer display.............................................................................................147

Alignment Error......................................................................................................................................... 147

Cartridge Error (1102, 1203, 1204, or 120F)............................................................................................147

Black Ink Low / Color Ink Low / Photo Ink Low......................................................................................... 148

Clear Carrier Jam ..................................................................................................................................... 148

Cover Open .............................................................................................................................................. 148

Error 1104................................................................................................................................................. 148

Invalid Device ........................................................................................................................................... 148

Left Cartridge Error / Right Cartridge Error............................................................................................... 149

Left Cartridge Incorrect / Right Cartridge Incorrect................................................................................... 149

Left Cartridge Missing / Right Cartridge Missing ...................................................................................... 149

Memory Failure......................................................................................................................................... 150

No images have been selected ................................................................................................................ 150

No photo/paper size selection has been made ........................................................................................150

Could not detect a proof sheet .................................................................................................................150

No proof sheet information .......................................................................................................................150

No valid photo image files detected.......................................................................................................... 150

Only one photo enhancement may be chosen at a time .......................................................................... 151

Only one photo/size selection can be chosen at a time ...........................................................................151

Paper Mismatch........................................................................................................................................ 151

Paper Jam ................................................................................................................................................ 151

Paper Out ................................................................................................................................................. 151

Paper or Photo Size error.........................................................................................................................151

Paper Size/Type error .............................................................................................................................. 151

Photo size error. Photo must fit on page. ................................................................................................. 151

PictBridge Communication Error .............................................................................................................. 152

Please remove the camera card...............................................................................................................152

Printer Carrier Stall...................................................................................................................................152

Proof Sheet Error...................................................................................................................................... 152

Some photos removed from card by host................................................................................................. 152

Problems reading the memory card ......................................................................................................... 152

Two-sided paper type error ......................................................................................................................153

Two-sided printing is not supported on the current paper size................................................................. 153

Two-sided printing is not supported on the current paper type ................................................................153

Error messages on the computer screen........................................................................................153

Clearing error messages .......................................................................................................................... 153

Left/Right Cartridge Missing ..................................................................................................................... 154

Communication not available ...................................................................................................................154

General Printing Problem .........................................................................................................................154

Ink Low .....................................................................................................................................................154

Out of Memory.......................................................................................................................................... 154

Out of Paper ............................................................................................................................................. 155

Fixing a printing failure ............................................................................................................................. 155

Paper Jam ................................................................................................................................................ 155

Multiple All-In-Ones found ........................................................................................................................155

Print File Error .......................................................................................................................................... 155

Notices........................................................................................................................156

Product information.........................................................................................................................156

Edition notice...................................................................................................................................156

European EC directives conformity statement for radio products...................................................158

Power consumption.........................................................................................................................161

Networking glossary..................................................................................................166

Index............................................................................................................................168

Introduction

Finding information about the printer

Quick Setup sheet

Description Where to find

The Quick Setup sheet gives you instructions for setting up hardware and software.

User's Guide

Description Where to find

The User's Guide gives you instructions for setting up hardware and software (on Windows operating systems) and some basic instructions for using the printer.

Note: If your printer supports Macintosh operating systems, see the Mac Help:

1 From the Finder desktop, double-click the

Lexmark 4800 Series folder.

2 Double-click the printer Help icon.

You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com.

User's Guide: Comprehensive Version

Description Where to find

The User's Guide: Comprehensive Version gives you instructions for using the printer and other information such as:

• Using the software (on Windows operating systems)

• Loading paper

• Printing

• Working with photos

• Scanning (if supported by your printer)

• Making copies (if supported by your printer)

• Faxing (if supported by your printer)

• Maintaining the printer

• Connecting the printer to a network (if supported by

your printer)

• Troubleshooting problems with printing, copying,

scanning, faxing, paper jams, and misfeeds

Note: If your printer supports Macintosh operating systems, see the Mac Help:

1 From the Finder desktop, double-click the Lexmark

4800 Series folder.

2 Double-click the printer Help icon.

When you install the printer software, the User's Guide: Comprehensive Version will be installed.

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click Programs or All Programs  Lexmark 4800

Series.

3 Click User's Guide.

If the link to the User's Guide is not on your desktop, follow these instructions:

1 Insert the CD.

The installation screen appears.

Note: If necessary, click Run. In Windows XP and earlier versions, click Start  Run, and then type D:\setup, where D is

the letter of your CD-ROM drive.

All Programs 

2 Click Documentation. 3 Click View User's Guide (including Setup

Troubleshooting).

4 Click Yes.

An icon of the User's Guide appears on your desktop, and the User's Guide: Comprehensive Version appears on the screen.

You can also find this document on the Lexmark Web site at www.lexmark.com.

Lexmark Solution Center

Description Where to find

The Lexmark Solution Center software is included on your CD. It installs with the other software, if your printer connects to a computer.

To access the Lexmark Solution Center:

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click Programs or All Programs  Lexmark 4800

Series.

3 Select Lexmark Solution Center.

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support

E-mail support

Call us at

• US: 1-800-332-4120

Monday–Friday (8:00 AM–11:00 PM ET) Saturday (Noon–6:00 PM ET)

• Canada: 1-800-539-6275

English Monday–Friday (8:00 AM– 11:00 PM ET)

Saturday (Noon–6:00 PM ET) French Monday–Friday (9:00 AM–

7:00 PM ET)

• Mexico: 01-800-253-9627

Monday–Friday (8:00 AM–8:00 PM ET)

Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer.

For e-mail support, visit our Web site:

www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-

Mail Support.

6 Complete the form, and then click Submit

Request.

Telephone numbers and support hours vary by country or region.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

E-mail support varies by country or region, and may not be available in some instances.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

Limited Warranty

Description Where to find (US) Where to find (rest of world)

Limited Warranty Information Lexmark International, Inc.

furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.

To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at

www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Warranty Information.

Warranty information varies by country or region. See the printed warranty that shipped with your printer.

3 From the Statement of Limited

Warranty section, click Inkjet & All-In-One Printers.

4 Scroll through the Web page to view

the warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Wireless network compatibility

Your printer contains an IEEE 802.11g wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified. If you are having issues with an N router, verify with your router manufacturer that the current mode setting is compatible with G devices, as this setting varies depending on the router brand/model.

Setting up the printer

Checking the box contents

P R

T I

Name Description

Black print cartridge Cartridges to be installed into the printer.

Color print cartridge

Note: Cartridge combinations vary depending on the

product purchased.

Power cord Attaches to the power supply port located at the back of

the printer. Note: Your power cord may look different from the one

shown.

Installation software CD for Windows and

Macintosh

• Installation software for the printer

• Windows Help

• User's Guide in electronic format

• Mac Help

Getting Started Printed booklet that serves as a guide.

Note: Complete user information (User's Guide or Mac

Help) can be found on the installation software CDs.

Quick Setup sheet Initial setup directions

Installation cable Connects the printer to the computer temporarily during

some methods of installation.

Understanding the parts of the printer

Use the To

Paper support Load paper.

Control panel display View menus.

I N

R I NTING

Control panel Operate the printer.

For more information, see “Using the control panel” on page 26.

Wi-Fi indicator Check wireless status:

• Off—Indicates that no wireless option is installed.

• Orange—Indicates that the printer is ready for wireless connection, but not

connected.

• Orange blinking—Indicates that the printer is configured but unable to

communicate with the wireless network.

• Green—Indicates that the printer is connected to a wireless network.

Memory card slots Insert a memory card.

PictBridge port Connect a PictBridge-enabled digital camera or a flash drive to the printer.

Paper exit tray Hold paper as it exits.

Top cover Access the scanner glass.

Paper feed guard Prevent items from falling into the paper slot.

Paper guide Keep paper straight when feeding.

Scanner glass Copy or remove an item.

R I N

T I

Use the To

Scanner unit Access the print cartridges.

Print cartridge carrier Install, replace, or remove a print cartridge.

Lexmark N2050 (internal wireless print

Connect the printer to a wireless network.

server)

USB port Connect the printer to a computer using a USB cable.

Warning: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

Duplex cover

• Print on both sides of the paper

• Remove paper jams. For more information, see “Paper jam in

the duplex unit” on page 139.

Power supply with port Connect the printer to a power source.

Standalone setup

1 Unpack the printer.

P R

T I

2 Remove all tape and packing material from all areas of the printer.

R I N

I N

3 Extend the paper exit tray.

PR IN

TIN

4 Raise the paper support.

5 Extend the paper guides.

P R I

P R

T I

6 Load paper.

7 Connect the power cord.

8 Make sure the power is on.

9 Raise the control panel display.

P R

I N

P R I

T I N

10 If prompted, set the language.

a Using the control panel of the printer, press or repeatedly until the language you want appears on the

display.

b Press to save.

11 If prompted, set the country/region.

a Using the control panel of the printer, press or repeatedly until the country/region you want appears

on the display.

b Press to save.

12 Open the printer.

13 Press down on the levers.

R I N

T I N

14 Remove the tape from the black cartridge, and insert the cartridge in the left carrier.

15 Close the black cartridge carrier lid.

16 Remove the tape from the color cartridge, and insert the cartridge in the right carrier.

17 Close the color cartridge carrier lid.

18 Close the printer.

19 Press .

An alignment page prints.

20 Discard the alignment page.

Notes:

• The alignment page may differ from the one shown.

• Streaks on the alignment page are normal, and do not indicate a problem.

Understanding the printer software

Using the software that installed with your printer, you can edit photos, send faxes, maintain your printer, and do many other tasks. The following is an overview of features of the Productivity Studio and the Solution Center.

To open the Productivity Studio Welcome Screen, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Studio icon.

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click Programs or All Programs  Lexmark 4800

Series.

3 Select Productivity Studio.

Click the Productivity Studio icon for the task you want to complete. Depending on the printer you have, some of the features of this software may not be applicable.

Click To Details

Scan

• Scan a photo or document.

• Save, edit, or share a photo or

document.

Copy

• Copy a photo or document.

• Reprint or enlarge a photo.

Fax Send a photo or document as a fax.

E-mail Send a photo or document as an

attachment to an e-mail message.

Click To Details

Transfer Photos Download photos from a memory card,

flash drive, CD, or digital camera to the Library.

Photo Greeting Cards Make quality greeting cards from your

photos.

Photo Packages Print multiple photos in various sizes.

Poster Print a photo as a multiple-page poster.

At the bottom left corner of the Welcome Screen, there are two Settings choices:

Click To

Printer Status and Maintenance

• Open the Solution Center.

• Check ink levels.

• Order print cartridges.

• Find maintenance information.

• Select other Solution Center tabs for more information, including how to

change printer settings and troubleshooting.

Fax History and Settings Select printer fax settings for:

• Dialing and Sending

• Ringing and Answering

• Fax Printing/Reports

• Speed Dial and Group Dial numbers

The Solution Center is a complete guide to such printing features as printing photos, troubleshooting printing problems, installing print cartridges, and performing maintenance tasks. To open the Solution Center, use one of the following methods.

Method 1 Method 2

1 From the desktop, double-click on the Solution

Center icon.

2 Click Setup and diagnose printer.

The Solution Center appears with the Maintenance tab open.

From here You can:

How To

• Learn how to: – Use basic features. – Print, scan, copy, and fax. – Print projects such as photos, envelopes, cards, banners, iron-on transfers, and

transparencies.

• Find the electronic User's Guide for more information.

• View ink levels and order new print cartridges.

Troubleshooting

• Learn tips about the current status.

• Solve printer problems.

• View ink levels and order new print cartridges.

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click Programs or All Programs  Lexmark 4800

Series.

3 Select Solution Center.

Advanced

Maintenance

• Change the appearance of the Printing Status window.

• Turn printing voice notification on or off.

• Change network printing settings.

• Share information with us regarding how you use the printer.

• Obtain software version information.

• View ink levels and order new print cartridges.

• Install a new print cartridge.

Note: Wait until scanning is complete before installing a new print cartridge.

• Order new print cartridges.

• Print a test page.

• Clean print cartridges to fix horizontal streaks.

• Align print cartridges to fix blurry edges.

• View ink levels.

• Troubleshoot other ink problems.

Understanding the control panel

Using the control panel

The display shows:

• Mode indicators

• Main menu art messages

• Icons

• Ink cartridge levels

Mode Main Menu Area Message

• Scroll through submenus.

• Increase the numbers of copies to be printed.

• Scroll through menus, submenus, or settings on the display.

• Increase a number.

• Cancel a print, copy, or scan job in progress.

• Exit a menu or submenu, and return to the default copy, scan, or photo card

screen.

• Clear current settings or error messages, and return to default settings.

Display the Copy, Photo, Print files, Scan, Setup, and Maintenance menu, depending on which mode is selected.

Selects submenus (such as the Photo Menu when viewing photos).

• Turn the printer on and off.

• Stop the print, copy, or scan process.

Select for duplex (two-sided) printing. Note: This button is not functional with a Macintosh operating system. You can

print two-sided documents with a Macintosh operating system by using the settings in the Two-Sided menu of the Print dialog.

Start a copy, scan, or photo print job, depending on which mode is selected.

• Save temporary settings.

• Return to the previous screen.

• Scroll through submenus.

• Decrease the number of copies to be printed.

• Choose a menu or submenu item that appears on the display.

• Save settings.

• Feed or eject paper.

• In Photo mode, select or deselect a photo.

• Scroll through menus, submenus, or settings on the display.

• Decrease a number.

Navigating the control panel menus

The main menu consists of these items:

• Copy

• Photo

• Print Files

• Scan

• Setup

• Maintenance

1 Press or repeatedly until the item you want is highlighted.

2 Press .

The menu that matches the previously highlighted item appears:

• Copy Mode menu

• Photo Card Mode menu

• Print Files Mode menu

• Scan Mode menu

• Setup menu

• Maintenance menu

Within each of these menus are menu items or submenus. For instance, the Copy Mode menu has a menu item called Color.

Within each menu item or submenu, there are choices called values. For instance, the Color menu item has values of Color and Black & White.

• Press or repeatedly to scroll through menu items or submenus.

• Press or repeatedly to scroll through values.

• In some menus, you can press to see a preview of the job before you start it. A job could be a print job,

copy job, or scan job. The control panel menu screen indicates when you can press

for a preview.

• Before starting a job, if you want to make a change after you see the preview, press to adjust any

choices or settings for this single job. It returns you to the menu so you can make changes. For example, if you were in the Copy Mode menu, press

to make additional changes.

for the preview. Press to return to the Copy Mode menu

• Press repeatedly to return to previous menus.

Pressing values you selected to be saved. For more information, see “Understanding and using default settings” on page 28.

in some submenus, such as the Change Default Settings submenu, causes the

Understanding and using default settings

Saved settings are called user default settings because you, the user, selected the values and saved them. The control panel refers to them as default settings.

Notes:

• An asterisk (*) appears next to a default setting. You may notice these when you scroll through the values in

submenus.

• Default settings remain in effect until you change them. To change them, access the Change Default

Settings submenu again for the appropriate menu, choose different value selections, and then

press

to save these values as the new default settings.

If you want to start a job without making any changes, press is an easy and quick way to start printing any job.

Note: If you do not want to use the default settings, you can enter the menu, make different choices for the values in the submenus, and then press

. Your job prints using the values you chose for this job only.

. The job prints based on the default settings. This

Saving settings

In a setting menu, an * appears next to the default setting. To change the setting:

1 From the control panel, press or repeatedly to choose Copy, Photo, Print Files, Scan, Setup, or

Maintenance.

2 Press .

3 Press or , or press or repeatedly to choose the setting you want.

4 Press to select each setting you want.

Note: Pressing

5 Press while Yes is highlighted, or press repeatedly to save all temporary settings and return to the

main menu. An * appears next to the saved setting.

Note: The printer reverts to the default setting after two minutes of inactivity or if the printer is turned off. The Photo settings will not time out after two minutes of inactivity or turning off the power but will return to the default settings when a memory card or flash drive is removed.

also shows a preview in the Copy mode.

Installing the printer software

Using the installation software CD (Windows users only)

Using the CD that came with the printer:

1 Start Windows.

2 When the desktop appears, insert the software CD.

The software installation screen appears.

3 Click Install.

Using the installation software CD (Macintosh users only)

1 Close all open software applications.

2 Insert the software CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the computer screen.

Using the World Wide Web

1 Go to the Lexmark Web site at www.lexmark.com.

2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.

3 Choose the printer and the printer driver for your operating system.

4 Follow the instructions on the computer screen to download the driver and install the printer software.

What do the Wi-Fi indicator lights mean?

• Off indicates that the printer is not turned on, or a wireless print server is not installed.

Select this option:

– If you want to connect the printer to the computer using a USB cable. – If the printer does not have a wireless print server installed and you want to connect the printer to the

computer using a USB cable.

• Orange indicates that the printer is ready to be configured for wireless printing, but it is not connected to a

wireless network. Select this option if you want to set up the printer on your wireless network.

• Orange blinking indicates that the printer is configured, but it is unable to communicate with the wireless

network. Select this option if you want to modify the wireless settings of the printer.

• Green indicates that the printer is connected to a wireless network.

Select this option to start using the printer that is already set up on your wireless network.

Turning printing voice notification on or off

The printer has a voice notification feature that tells you when printing starts and when it is completed.

To turn the voice notification on or off:

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click Programs or All Programs  Lexmark 4800 Series.

3 Click Solution Center.

4 Click Advanced.

5 Click Printing Status.

6 Select or clear Play voice notification for printing events.

7 Click OK.

Security Information

Third-party applications, including anti-virus, security, and firewall programs may alert you about the printer software being installed. For your printer to work properly, allow the printer software to run on your computer.

Networking

General networking

Networking overview

A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers connected together for communication through cables or through a wireless connection. A network can be either wired, wireless, or designed to have both wired and wireless devices.

Devices on a wired network use cables to communicate with each other. Devices on a wireless network use radio waves instead of cables to communicate with each other. For a device to

be able to communicate wirelessly, it must have a wireless print server attached or installed that enables it to receive and transmit radio waves.

Common home network configurations

For desktop computers, laptops, and printers to communicate with each other over a network, they must be connected by cables and/or have wireless network adapters built in or installed in them.

There are different ways a network can be set up. Five common examples appear below.

Note: The printers in the following diagrams represent Lexmark printers with Lexmark internal print servers built in or installed in them so that they can communicate over a network. Lexmark internal print servers are devices made by Lexmark to enable Lexmark printers to be connected to wired or wireless networks.

Wired network example

• A computer, a laptop, and a printer are connected by Ethernet cables to a hub, router, or switch.

• The network is connected to the Internet through a DSL or a cable modem.

Internet

Wireless network examples

Four common wireless networks appear below:

• Scenario 1: Laptop and printer connected wirelessly with Internet

• Scenario 2: Computer, laptop, and printer connected wirelessly with Internet

• Scenario 3: Computer, laptop, and printer connected wirelessly without Internet

• Scenario 4: Laptop connected wirelessly to printer without Internet

Scenario 1: Laptop and printer connected wirelessly with Internet

•

A computer is connected to a wireless router by an Ethernet cable.

• A laptop and a printer are connected wirelessly to the router.

• The network is connected to the Internet through a DSL or a cable modem.

Internet

Scenario 2: Computer, laptop, and printer connected wirelessly with Internet

•

A computer, a laptop, and a printer are connected wirelessly to a wireless router.

• The network is connected to the Internet through a DSL or a cable modem.

Internet

Scenario 3: Computer, laptop, and printer connected wirelessly without Internet

•

A computer, a laptop, and a printer are connected wirelessly to a wireless access point.

• The network has no connection to the Internet.

Scenario 4: Laptop connected wirelessly to printer without Internet

A laptop is directly connected wirelessly to a printer without going through a wireless router.

•

• The network has no connection to the Internet.

What information do I need and where do I find it?

This printer may contain an internal wireless print server, which allows the printer to be used on a wireless network. You need the following settings from your existing wireless network:

• The network name, also known as the SSID

• The wireless mode (the type of wireless network you are using, either infrastructure or ad hoc)

• The type of security used on the network (WEP, WPA, or WPA2)

• Any applicable security keys or passwords used with the network security encryption type

Note: You must know this information in order to properly set up the printer for use on the wireless network. To

obtain these settings, see the documentation that came with your wireless router or consult the person who set up your wireless network.

Finding the MAC address

Most network equipment has a unique hardware identification number to distinguish it from other devices on the network. This is called the Media Access Control (MAC) address.

If your printer has a factory installed internal wireless print server, the MAC address is a series of letters and numbers located on the back of your printer.

If you purchased the internal wireless print server separately, the MAC address appears on an adhesive label that came with the wireless print server. Attach the adhesive label to your printer so you will be able to find the MAC address when you need it.

UAA: XX XX XX XX XX XX

Note: A list of MAC addresses can be set on a router so that only devices with matching MAC addresses can be

allowed to operate on the network. This is called MAC filtering. If MAC filtering is enabled in your router and you want to add a printer to your network, the MAC address of the printer must be included in the MAC filter list.

Printing a network setup page

A network setup page lists your network configuration settings.

Note: You can print a network setup page only when an internal wireless print server is installed in the printer. To print a network setup page:

1 From the control panel of the printer, press or repeatedly until Setup is highlighted.

2 Press .

3 Press or repeatedly until Network Setup is highlighted.

4 Press .

5 Press or repeatedly until Print Network Setup Page is highlighted.

6 Press

A network setup page prints.

Sharing a printer in a Windows environment

1 Prepare the computers to share the printer.

a Make all computers printing to the printer accessible through Network Neighborhood by enabling File and

Print Sharing. See the Windows documentation for detailed instructions.

b Install the printer software on all computers that will print to the printer.

2 Identify the printer.

On the computer that is attached to the printer:

a Click Start  Settings  Printers or Printers and Faxes. b Right-click the Lexmark 4800 Series icon. c Click Sharing. d Click Shared As, and give the printer a distinctive name. e Click OK.

3 Locate the printer from the remote computer.

Note: The remote computer is the one that is not attached to the printer.

Windows 2000 or Windows XP users only:

a Click Start  Settings  Printers and Faxes. b Right-click the Lexmark 4800 Series icon. c Click Properties.

d Click the Ports tab, and then click Add Port....

e Select Local Port, and then click New Port....

f Enter the Universal Naming Convention (UNC) Port name which consists of the server name and the

distinctive printer name that was specified in step 2 on page 34. The name should be in the form \\server \printer.

g Click OK. h Click Close on the Printer Ports dialog box.

i Make sure the new port is selected on the Ports tab, and then click Apply.

The new port is listed with the printer name.

j Click OK.

Finding a printer/print server located on remote subnets

The printer software CD can automatically find the printers that are located on the same network as the computer. If the printer and print server are located on another network (called a subnet), you must manually enter an IP address during printer software installation.

Wireless networking

Finding IP addresses

An IP address is a unique number used by devices on an IP network to locate and communicate with each other. Devices on an IP network can only communicate with each other if they have unique and valid IP addresses. A unique IP address means no two devices on the same network have the same IP address.

How to locate a printer IP address

You can locate the printer IP address by printing out the printer network setup page. For more information, see “Printing a network setup page” on page 34.

How to locate a computer IP address

1 Do one of the following:

• In Windows Vista, click  All Programs  Accessories  Command Prompt.

• In Windows XP, click Start  Programs or All Programs  Accessories  Command Prompt.

2 Type ipconfig.

3 Press Enter.

The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.

Assigning an IP address

An IP address may be assigned by the network using DHCP. The print object, created at the end of the installation, sends all print jobs across the network to the printer using this address.

Many networks have the ability to automatically assign an IP address. Auto-IP is the ability for individual devices to assign themselves a unique IP address. Most networks use DHCP to assign addresses.

During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of the printer in the port name.

If the IP address is not automatically assigned, you can try manually entering an address after selecting your printer from the available list.

Configure IP address

If you have lost communication with the printer over a network, select Use DHCP to reestablish communication with the printer.

You must assign an IP address in any of the following situations:

• You manually assigned IP addresses for the other network devices.

• You want to assign a specific IP address.

• You move the printer to a remote subnet.

• The printer is listed as Unconfigured in the Configuration Utility.

Contact your system support person for more information.

Finding the signal strength

Wireless devices have built-in antennas that transmit and receive radio signals. The signal strength listed on the printer network setup page indicates how strongly a transmitted signal is being received. Many factors can affect the signal strength. One factor is interference from other wireless devices or even other devices such as microwave ovens. Another factor is distance. The farther two wireless devices are from each other, the more likely it is that the communication signal will be weaker.

Installing the printer on a network

Follow the instructions for the networking method you want to use. Make sure the selected network is set up and working properly, and that all relevant devices are turned on. For more information on your specific network, see your network documentation or consult the person who set up the network.

Sharing the printer on a network

Sharing the printer on the network (on the host computer)

Windows Vista users only:

1 For more information, see the setup information that came with your printer.

2 Click Start icon  Control Panel  Printers.

3 Right-click your printer icon, and select Sharing.

4 Click Change sharing options.

5 Click Continue.

6 Click Share this printer, and assign a name to your printer.

7 Follow the directions on the computer screen until installation is complete.

Windows 2000 or Windows XP users only:

1 For more information, see the setup information that came with your printer.

2 Click Start  Settings  Printers.

3 Right-click your printer icon, and select Sharing.

4 Click Shared as, and assign a name to your printer.

5 Follow the directions on the computer screen until installation is complete.

Installing the shared printer on other network computers (on the client computers)

Using the peer-to-peer method Using the point-and-print method

1 Go to a network computer that you want to enable

to print to the shared printer.

2 Insert the printer software CD. 3 Agree to the license agreement, and then click

Next.

4 Select Manual Setup. 5 From the Network Printer Setup dialog, select the

Peer-to-Peer client option, and then click Next.

6 Select the appropriate printer from the list, and then

click Next.

1 Go to a network computer that you want to enable to

print to the shared printer.

2 Browse the Network Neighborhood until you find the

name of the shared printer assigned in step 4 on page 37.

3 Right-click the printer icon, and select Open or

Connect.

4 This will copy a subset of the printer software from

the host computer. A printer object will be created in the Printers folder of the client.

7 Select the software you want to install, and then click

Next.

8 When setup is complete, click Finished. 9 Repeat this procedure for each network computer

you want to access the shared printer.

Configure network printers

Configure

To configure a network printer, select a printer from the list in the window. Click Configure to assign the printer an Internet Protocol (IP) address. Contact your system support person for more information.

Add printers

Specify remote subnets that may have direct network attached printers. If the software detects a direct network attached printer, you must first highlight the printer in the window, and then click Configure to manually assign an IP address to the printer. Contact your system support person for more information.

Note: The software does not automatically configure printers found on remote subnets.

Refresh

Click Refresh to have the Configuration Utility automatically search to find and configure newly added printers.

Types of wireless networks

Networks can operate in one of two modes: infrastructure or ad hoc. Lexmark recommends setting up a network in infrastructure mode using the installation CD that came with the printer.

A wireless network where each device communicates with others through a wireless access point (wireless router) is set up in infrastructure mode. All devices must have valid IP addresses and share the same SSID and channel. In addition, they must share the same SSID and channel as the wireless access point (wireless router).

A simple type of wireless network is one where a PC with a wireless adapter communicates directly with a printer equipped for wireless networking. This mode of communication is called ad hoc. A device in this type of network must have a valid IP address and be set to ad hoc mode. The wireless print server must also be configured with the same SSID and channel.

Infrastructure Ad hoc

Characteristics

Communication Through wireless access point (wireless

router)

Security More security options

Range Determined by range and number of

access points

Speed Usually faster Usually slower

Requirements for all devices on the network

Unique IP address for each device

Mode set to Infrastructure mode Ad hoc mode

Same SSID Yes, including the wireless access point

Same channel Yes, including the wireless access point

Infrastructure mode is the recommended setup method because it has:

Yes Yes

(wireless router)

Directly between devices

Restricted to range of individual devices on network

Yes

• Increased network security

• Increased reliability

• Faster performance

• Easier setup

Tips for using network adapters

• Make sure the adapter connections are secure.

• Make sure the computer is turned on.

• Make sure you entered the correct IP address.

Advanced wireless setup

Creating an ad hoc wireless network using Windows

The recommended way to set up your wireless network is to use a wireless access point (wireless router). A network set up this way is called an infrastructure network. If you have an infrastructure network in your home, you should configure your printer for use on that network.

If you don't have a wireless access point (wireless router) or would like to set up a standalone network between your printer and a computer with a wireless network adapter, you can set up an ad hoc network.

For Windows Vista users

1 Click  Control Panel  Network and Internet.

2 Under Network and Sharing Center, click Connect to a Network.

3 In the Connect to a Network dialog, click Set up a wireless ad-hoc (computer-to-computer) network, and

then click Next.

4 Follow the instructions in the “Set up a wireless ad hoc network” wizard. As part of the setup:

a Create a network name or SSID for the network between the computer and your printer. b Write the name of your network in the space provided. Be sure to use the exact spelling and capitalization. c Go to the Security Type drop-down, choose WEP, and create a security key (or password).

Note: WEP passwords must be either 5 or 13 characters.

d Write the password for your network in the space provided. Be sure to use the exact spelling and

capitalization.

Windows Vista will enable the ad hoc network for you. It will appear in the “Connect to a network” dialog under available networks, indicating that the computer is configured for the ad hoc network.

5 Close the Control Panel and any remaining windows.

6 Insert the printer CD into the computer and follow the direction for wireless installation.

7 When the available networks are displayed, provide the network name and the security information you created

in step 4. The installer will configure the printer for use with the computer.

8 Store a copy of your network name and security information in a safe place for future reference.

For Windows XP users

1 Click Start  Settings  Control Panel  Network Connections.

2 Right-click Wireless Network Connections.

3 If Enable appears in the pop-up menu, click it.

Note: If Enable does not appear, your wireless connection is already enabled.

4 Right-click the Wireless Network Connection icon.

5 Click Properties.

6 Click the Wireless Networks tab.

Note: If the Wireless Networks tab does not appear, your computer has third-party software that controls your

wireless settings. You must use that software to set up the ad hoc wireless network. For more information, see the documentation for that software to learn how to create an ad hoc network.

7 Select the Use Windows to configure my wireless network settings check box.

8 Under Preferred Networks, delete any existing networks.

a Click the network to be removed. b Click the Remove button.

9 Click Add to create an ad hoc network.

10 In the Network Name (SSID) box, type the name you want to give your wireless network.

11 Write down the network name you chose so you can refer to it when running the wireless setup. Make sure you

copy it down exactly, including capital letters.

12 If Network Authentication appears in the list, select Open.

13 In the Data encryption list, select WEP.

14 If necessary, deselect the The key is provided for me automatically check box.

15 In the Network Key box, type in a security code.

16 Write down the security code you chose so you can refer to it when running the wireless setup. Make sure you

copy it down exactly, including any capital letters.

Note: For more information about passwords (security keys), see “Check your security keys” in the “Wireless troubleshooting” section of the “Troubleshooting” chapter.

17 Type the same security code in the Confirm network key box.

18 Select the This is a computer-to-computer (ad hoc) network; wireless access points are not used. check

box.

19 Click OK twice to close the two open windows.

20 It may take a few minutes for your computer to recognize the new settings. To check on the status of your

network:

a Right-click the Wireless Network Connections icon. b Select View Available Wireless Networks.

• If the network is listed but the computer is not connected, select the ad hoc network and then click the

Connect button.

• If the network does not appear, wait a minute and then click the Refresh network list button.

21 Click Programs or All Programs  Lexmark 4800 Series.

22 Click Wireless Setup Utility.

Note: You may be prompted to connect the printer to the computer again using the installation cable as part of

the setup process.

23 Follow the prompts on the computer screen.

24 Store your network name and security code in a safe place for future reference.

Adding a printer to an existing ad hoc wireless network using Windows

1 Click Programs or All Programs  Lexmark 4800 Series.

2 Click Wireless Setup.

3 Follow the instructions on the computer screen.

Loading paper and original documents

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. You can

load up to:

• 100 sheets of plain paper

• 25 sheets of heavyweight matte paper

• 25 sheets of photo paper

• 25 sheets of glossy paper

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Using the automatic paper type sensor

The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the settings to give you optimum photo-printing results.

Loading envelopes

You can load up to 10 envelopes at a time.

Warning: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

1 Load envelopes in the center of the paper support with the stamp location in the upper left corner.

2 Make sure:

• The print side of the envelopes faces you.

• The envelopes are designed for use with inkjet printers.

• The paper guides rest against the edges of the envelopes.

Notes:

• Do not load envelopes with holes, perforations, cutouts, or deep embossing.

• Do not use envelopes that have exposed flap adhesive.

• Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink

smudging.

Loading labels

You can load up to 25 sheets of labels at a time.

1 Load labels with the print side facing you and the top of the sheet fed into the printer first.

2 Make sure:

• The print side of the labels faces you.

• The top of the labels feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the edge of the labels.

• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel

off during printing, resulting in a paper jam.

• The labels are loaded in the center of the paper support.

• The paper guides rest against the edges of the labels.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink

smudging.

Loading greeting cards, index cards, photo cards, and postcards

You can load up to 25 greeting cards, index cards, photo cards, or postcards at a time.

1 Load cards with the print side facing you.

2 Make sure:

• The cards are loaded in the center of the paper support.

• The paper guides rest against the edges of the cards.

Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink

smudging.

Loading transparencies

You can load up to 50 transparencies at a time.

1 Load transparencies with the rough side facing you. If the transparencies have a removable strip, each strip

should face away from you and down toward the printer.

2 Make sure:

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid

ink smudging.

Loading iron-on transfers

You can load up to 10 iron-on transfers at once, but you will achieve best results loading them one at a time.

1 Load iron-on transfers with the print side of the transfer facing you.

2 Make sure:

• You follow the loading instructions that came with the iron-on transfers.

• The transfers are loaded in the center of the paper support.

• The paper guides rest against the edges of the transfers.

Loading custom-size paper

You can load up to 100 sheets of custom-size paper at a time.

1 Load paper with the print side facing you.

2 Make sure:

• The paper size fits within these dimensions:

Width:

– 76.0–216.0 mm – 3.0–8.5 inches

Length:

– 127.0–432.0 mm – 5.0–17.0 inches

• The stack height does not exceed 10 mm.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Loading banner paper

You can load up to 20 sheets of banner paper at a time.

1 Remove all paper from the paper support before loading the banner paper.

2 Tear off only the number of pages needed to print the banner.

3 Place the required stack of banner paper on the top cover.

4 Feed the leading edge of the banner paper into the printer first.

P R I

T I N

5 Make sure:

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Loading original documents on the scanner glass

P R

I N

T I

P R

I N

T I N

P R I N

T I N

You can copy, scan, and print photos, text documents, magazine articles, newspapers, and other publications. You can also scan a document for faxing.

1 Make sure the printer is on.

2 Open the top cover.

3 Place the original document facedown on the scanner glass in the lower right corner.

4 Close the top cover to avoid dark edges on the scanned image.

Using the Paper Handling submenu

1 From the Setup menu, press or repeatedly until Paper Handling is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Size Set the paper size.

Type Specify paper type.

Printing

Printing basic documents

Printing a document

1 Load paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 Adjust the settings.

5 Click OK.

6 Click OK or Print.

Printing a Web page

You can use the Toolbar to create a printer-friendly version of any Web page.

1 Load paper.

2 Open a Web page using Microsoft Internet Explorer 5.5 or later.

3 If you want to check or change your print settings:

a From the toolbar area, click Lexmark  Page Setup. b Adjust the print settings. c Click OK.

4 If you want to view the Web page before printing:

a Click Preview. b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images

or text only.

c Click:

• Print in the Print Preview window, then click Print in the Print dialog that opens

• Close, and continue to the next step.

5 If needed, select a print option from the Toolbar:

• Normal

• Quick

• Black and White

• Text Only

Printing photos or images from a Web page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Open a Web page with Microsoft Internet Explorer 5.5 or later.

On the Toolbar, the number of photos valid for printing appears next to Photos.

3 If no number appears next to Photos:

a From the Lexmark logo drop-down menu, select Options. b Select the Advanced tab. c Select a lower minimum photo size. d Click OK.

The number of photos valid for printing appears next to Photos.

4 Click Photos.

The Fast Pics dialog appears.

5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper

size in the printer, and the number of copies.

6 If you want to print one photo or image at a time:

a Click the photos or images you do not want to print to deselect them. b To make common editing changes:

1 Right click the photo or image. 2 Click Edit. 3 Make your selections. 4 Follow the instructions on the screen. 5 When you are finished making changes, click Done. 6 Select the size you want, the blank paper size in the printer, and the number of copies.

7 Click Print Now.

Printing multiple copies of a document

1 With a document open, click File  Print or Printer Setup.

2 From the Print Setup dialog box, click Properties, Preferences, Options, or Setup.

3 In the Copies section of the Quality/Copies tab, enter the number of copies you want to print.

Note: If you print multiple copies of a multiple-page document and want them collated, click Collate Copies.

4 Click OK to close any printer software dialog boxes that are open.

5 Print the document.

Collating copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Quality/Copies tab.

4 From the Multiple Copies section, click Collate Copies.

5 Click OK to close any printer software dialog boxes that are open.

6 Print the document.

Notes:

• This option is available only when you are printing multiple copies.

• If printing photos, to prevent smudging, remove each photo as it exits the printer, and let it dry before stacking.

Printing the last page first (reverse page order)

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 From the Quality/Copies tab, select Print Last Page First.

4 Click OK.

5 Click OK or Print.

Printing multiple pages on one sheet (N-Up)

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 From the Print Layout tab, select N-up.

4 Select the number of pages to print on each page.

5 If you want each page image to be surrounded by a border, select Print Page Borders.

6 Click OK.

7 Click OK or Print.

Pausing print jobs

1 For Windows Vista, click  Control Panel  Printer.

For Windows XP, click Start  Settings  Printers and Faxes.

2 Right-click the Lexmark 4800 Series icon.

3 Select Pause.

Canceling print jobs

1 In Windows Vista, click  Control Panel  Printer.

In Windows XP, click Start  Settings  Printers and Faxes.

2 Right-click the Lexmark 4800 Series icon.

3 Select Open.

4 Right-click the document name.

5 Select Cancel.

Understanding the Print Files Options menu

To use the Print Files function, your printer must be connected to a computer, and both the printer and computer must be on.

1 Insert a memory card or flash drive containing document files into the printer.

The following file types are supported:

• .doc (Microsoft Word)

• .xls (Microsoft Excel)

• .ppt (Microsoft Powerpoint)

• .pdf (Adobe Portable Document Format)

• .rtf (Rich Text Format)

• .docx (Microsoft Word Open Document Format)

• .xlsx (Microsoft Excel Open Document Format)

• .pptx (Microsoft Powerpoint Open Document Format)

• .wps (Microsoft Works)

• .wpd (WordPerfect)

2 After the memory device is detected, press .

From here You can

Paper Handling Choose the paper size and paper type.

3 Use the control panel buttons to make your selections.

4 Press to save your settings temporarily.

Printing documents from a removable storage device

1 Make sure the printer is connected to a computer by a USB cable, and both the printer and the computer are

on.

2 Insert a memory card into a card slot, or insert a flash drive into the PictBridge port on the front of the printer.

Notes:

• If only document files are stored on the memory card or flash drive, the printer automatically switches to

Print Files mode. Only files that have file name extensions DOC, XLS, PPT, PDF, RTF, DOCX, XLSX, PPTX, WPS, or WPD are recognized.

• If there are also photos stored on the memory card or flash drive, the printer automatically switches to

Photo mode.

3 Press or repeatedly until Print Files appears.

4 Press to make changes to paper size or type, or to adjust the default settings of the printer.

5 Make your selections using the control panel buttons.

6 Press to save your changes.

7 Press again to return to the Print Files mode.

8 Press to see a list of files on the removable storage device.

9 Press or repeatedly until you reach the document you want to print.

10 Press to print the file.

Printing document files from a memory card or flash drive

To use the Print Files function, your printer must be connected to a computer, and both the printer and computer must be on. The computer must contain applications that support the desired file formats.

1 Insert a memory card or flash drive containing document files into the printer.

The following file types are recognized:

• .doc (Microsoft Word)

• .xls (Microsoft Excel)

• .ppt (Microsoft Powerpoint)

• .pdf (Adobe Portable Document Format)

• .rtf (Rich Text Format)

• .docx (Microsoft Word Open Document Format)

• .xlsx (Microsoft Excel Open Document Format)

• .pptx (Microsoft Powerpoint Open Document Format)

• .wps (Microsoft Works)

• .wpd (WordPerfect)

2 Press to select Print Files.

3 Press or to select a file to print.

4 Press .

Printing specialty documents

Choosing compatible specialty paper types

• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.

• Lexmark PerfectFinish

printers, but compatible with all inkjet printers. It is used specifically for printing professional quality photos with a glossy finish. It is best when used with genuine Lexmark evercolor water-resistant.

• Lexmark Photo Paper—An outstanding "everyday" heavyweight inkjet photo paper designed for use with

Lexmark printers, but compatible with all brands of inkjet printers. Although inexpensive, it offers excellent image quality and outstanding value.

• Transparency—A clear, plastic media primarily used for overhead projectors.

• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.

• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.

Printing envelopes

1 Load envelopes.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the “I Want To” menu, select Print on an envelope.

Photo paper—A high-quality photo paper specifically designed for Lexmark inkjet

2 ink, providing photos that are fade- and

5 From the Envelope Size list, select the envelope size loaded.

6 Select Portrait or Landscape orientation.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application.

7 Click OK to close any printer software dialogs that are open.

8 Click OK or Print.

Printing greeting cards, index cards, photo cards, and postcards

1 Load greeting cards, index cards, photo cards, or postcards.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 Select a Quality/Speed setting.

Select Photo for photos and greeting cards, and select Normal for other types of cards.

5 Select the Paper Setup tab.

6 Select Paper.

7 From the Paper Size list, select a card size.

8 Click OK.

9 Click OK or Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Printing a document as a poster

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Print Layout tab.

4 From the Layout drop-down box, select Poster.

5 Select the poster size you want to print. The number you select represents the number of pages that make up

the height and width of the poster.

6 Select Print Crop Marks if you want each page of the poster to show crop marks.

7 Click Select Pages To Print to reprint any damaged poster pages without having to print all of the poster pages.

Click pages to select or cancel them.

8 Click OK to close any printer software dialogs that are open.

9 Print the document.

Note: Certain programs may cause text to be clipped or to disappear when using extra-large or extra-small fonts. If

this occurs, try decreasing or increasing the font size.

Printing an image as a poster

1 From the desktop, double-click the Productivity Studio icon.

2 From the Photo Printing area of the Welcome screen, click Poster.

3 If you are scanning a photo:

a Place the photo facedown on the scanner glass. b Click File  Add Photo from Scanner.

4 If you are not scanning a new item, open the folder that contains your photo.

5 Drag the photo to the Print a Multi-Page Poster preview area of the screen.

6 Click Next Step at the bottom of the left pane.

7 From the “Paper size to print poster on” drop-down list, select a paper size.

8 From the “Print Quality for poster” drop-down list, select a print quality.

9 From the Poster Size drop-down list, select the poster size.

10 If you want to rotate the poster so that it fits better on the printed pages, click Rotate 90 degrees.

11 Click Print Now in the bottom right corner of the screen.

Printing a booklet

1 Before you change any Print Properties settings, you must select the correct paper size from the program. You

can print booklets using these paper sizes:

• Letter

• A4

2 Load the paper.

3 With a document open, click File  Print.

4 Click Properties, Preferences, Options, or Setup.

5 Click the Print Layout tab, and then click Booklet.

6 If you are printing a large booklet, select a number of Printed sheets per bundle.

a Click Options  Layout Options. b From the Printed sheets per bundle drop-down menu, select a number of printed sheets per bundle.

Note: A bundle is a set number of sheets of paper folded together. The printed bundles are stacked, one on top

of the other, keeping the correct page order. The stacked bundles can be bound to make a booklet. When printing with a heavier paper stock, select a smaller number of Printed sheets per bundle.

7 Click OK to close any printer software dialog boxes that are open.

8 Print the document.

Assembling a booklet

1 Flip the printed stack of papers over in the paper exit tray.

2 Take the first bundle from the stack, fold it in half, and then set it aside with the front page down.

3 Take the next bundle from the stack, fold it in half, and then stack it with the front page down on top of the first

bundle.

4 Stack the rest of the bundles with the front page down, one on top of the other, until the booklet is complete.

5 Bind the bundles together to complete the booklet.

Printing on custom-size paper

1 Load up to 100 sheets of custom-size paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Quality/Copies tab, select a Quality/Speed setting.

5 Click the Paper Setup tab.

6 From the Paper Size section, select Paper and then select Custom Size.

7 Select the measurement units to use.

8 Use the sliders, or type the size of the paper loaded into the printer.

9 Click OK to close any printer software dialogs that are open.

10 Print the document.

Note: Do not force paper into the printer.

Printing iron-on transfers

1 Load up to 10 iron-on transfers.

2 With an image open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Layout tab, select Mirror if you want the printer software to flip the image.

Select Normal if you have a program that automatically flips the image.

5 Click OK to close any printer software dialogs that are open.

6 Print the iron-on transfers.

Note: Do not force iron-on transfers into the printer.

Printing transparencies

1 Load up to 50 transparencies.

2 With a document open, click File  Print.

3 Click OK or Print.

Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies

may require up to 15 minutes to dry.

Printing a banner

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 From the Print Layout tab, select Banner.

Note: After you print a banner, return the setting to Normal.

4 To keep banner paper from jamming, select Letter Banner or A4 Banner from the Banner Paper Size dialog.

5 From the Paper Setup tab, select Landscape orientation.

6 Click OK.

7 Click OK or Print.

Printing on both sides of the paper

Understanding the two-sided printing (duplexing) function

The printer has a built-in duplex unit that lets you print on both sides of the paper automatically. This function is also known as two-sided printing or duplexing.

Note: Automatic two-sided printing (duplexing) works only with plain paper in letter and A4 sizes. If you want to print two-sided documents on another size or type of paper, use the manual duplexing method.

To print a two-sided copy, the printer software. To access the Duplexing settings:

1 With a document open, click File Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Print Layout tab.

The Duplexing area is on the lower portion of the dialog.

The options under the Duplexing drop-down box are “Use Printer Settings,” “On,” “Off,” and “Manual.”

Select To

light must be on. The A button works in tandem with the Duplexing settings in the

Use Printer Settings

Control two-sided printing using the A button. Press A to turn the A light on or off.

• When the

light is on, your documents are printed on both sides of the paper

(duplexed).

• When the

light is off, your documents are not printed on both sides of the paper.

Note: Use Printer Settings is the factory default setting.

Off

Turn on the A button so that all documents are printed on both sides of the paper.

Note: The

light stays on until you select a different option.

Turn off the A button so that all documents are printed on one side of the paper.

Note: The

light stays off until you select a different option.

Manual Duplex a print job manually. You must select this option when printing two-sided jobs that

will be printed on a size or type of paper other than letter- or A4-size plain paper (such as greeting cards).

Note: You can select to print the two-sided pages so they turn like the pages of a magazine

(

Side-Flip) or like the pages of a legal pad (

Top-Flip).

Side-Flip is the factory default setting.

For more information, see “Printing on both sides of the paper (duplexing) automatically” on page 54 and “Printing on both sides of the paper (duplexing) manually” on page 55.

Printing on both sides of the paper (duplexing) automatically

The printer has a built-in duplex unit that lets you print on both sides of the paper automatically.

Note: Automatic two-sided printing (duplexing) works only with plain paper in letter and A4 sizes. If you want to print

two-sided documents on another type or size of paper, use the manual duplexing method.

1 Press

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 Click the Print Layout tab

5 From the Duplexing area, select Use Printer Settings from the drop-down box.

6 Make sure the

light is on.

7 Click OK to close any printer software dialogs that are open.

8 Press .

Note: To return to single-sided printing, make sure the

light is not on.

Printing on both sides of the paper (duplexing) manually

If you want to print a two-sided (duplex) document on a size or type of paper other than plain letter- or A4-size paper, you must use the manual duplex method. This method involves printing the odd-numbered pages, then flipping and reloading the stack of paper to print the even-numbered pages on the other side of the sheets.

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options or Setup.

3 Click the Print Layout tab.

4 From the Duplexing area, select Manual from the drop-down box.

5 Select the Print manual duplex instructions check box.

6 Press .

7 The printer prints the odd-numbered pages and the instruction sheet, which describes how to flip and reload the

paper.

8 Following the instruction sheet, flip and reload the paper with the printed side facing away from you.

9 The printer then prints the even-numbered pages on the reverse sides of the odd-numbered pages, completing

the two-sided sheets.

Note: If you want to return to automatic duplexing, go to the Duplexing drop-down box and select Use Printer Settings.

Changing printer settings

Saving and deleting print settings

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Quality/Copies tab.

4 Make necessary adjustments to any of the settings in the Quality/Speed, Paper Type, and Multiple Copies

sections.

5 From the Save Settings drop-down menu, select Save your current settings.

6 Click a radio button next to the number of the location where you want to save your settings, then type a name

for your settings in the selected box.

Note: The first location contains Factory Default Settings, which cannot be changed or deleted.

7 Click Save.

Notes:

• To retrieve your print settings, click the Save Settings drop-down menu, and select them from the list.

• To delete settings, choose Delete a setting from the list from the Save Settings drop-down menu. Select the

radio button next to the setting you want to delete, and then click Delete.

Using the Change Printer Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Printer Default Settings is highlighted.

2 Press .

3 After changing values, press to save the values as default settings and exit this submenu.

Use this To

Set Time Set the current time using the keypad numbers.

Set Date Set the current date using the keypad numbers.

Paper Handling Specify the size and type of paper loaded. For more information, see “Using

the Paper Handling submenu” on page 44.

Language Change the language shown on the control panel.

Country Change the country or region shown on the control panel to your country or

region.

Key Press Tone Set the volume of the tone when a control panel button is pressed to either On

or Off. On is the default.

Power Save Set the printer to enter a power saving mode at or after a certain time limit.

Block Host Settings Allow your system support person to block to prevent individual users on a

network from making printer setting changes using the Printer Setup Utility.

Speaker Volume Set the volume of the speaker during a call.

Resetting printer software to factory default settings

Windows 2000, Windows XP, or Windows Vista users

1 In Windows Vista, click  Control Panel  Printer.

In Windows 2000 and Windows XP, click Start  Settings  Printers or Printers and Faxes.

2 Right-click the Lexmark 4800 Series icon.

3 Click Printing Preferences.

4 Click the Save Settings menu.

5 From the Restore section, select Factory Settings (Defaults).

Note: Factory default settings cannot be deleted.

Resetting the printer to factory default settings

You can reset your printer to the original settings without using the printer software.

Note: Resetting to factory default settings will delete all printer settings you selected.

1 Press repeatedly to choose Maintenance.

2 Press .

3 Press repeatedly to choose Reset Defaults.

4 Press .

5 Select Yes to reset all menu defaults.

6 Select Yes to reset all network settings.

Working with photos

Using recommended paper

For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark PerfectFinish Photo Paper. Do not use Lexmark Premium Photo Paper. Your print cartridges are not compatible with this type of paper.

Retrieving and managing photos

Understanding the Photo Card Mode menu

To access the Photo Card Mode menu:

1 Insert a memory card or flash drive.

2 After the memory device is detected, press .

Note: If you connect a digital camera set to a supported mass storage format to the printer, you will be asked if you want to use PictBridge. Choose No to display the Photo Card Mode menu.

From here You can

Browse and Print Photos

Select Computer Choose a network host computer.

Photo Proof Sheet Print and then scan a proof sheet:

Print All Photos Choose how to print all photos:

View Slideshow

• View photos.

• Choose photos for editing and printing.

• Specify the number of copies to print.

This selection is only displayed if the wireless adapter of the printer is properly configured.

• For all photos

• For the most recent 20 photos, if there are 20 or more photos on your

memory device.

• By date

• 1 per page

• 2 per page

• 3 per page

• 4 per page

• Index print

• View a slideshow of photos.

• Select a photo or photos for printing.

Save Photos Choose to save photos to a computer or flash drive.

Change Default Settings Choose default settings for photo size, layout, quality, and paper handling.

From here You can

Print Camera Selections Print Digital Print Order Format (DPOF) selections.

This option appears only when there is a valid DPOF file on your memory device.

Printing photos from a PictBridge-enabled digital camera

PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without using a computer. You can connect a PictBridge-enabled digital camera to the printer, and use the camera to control printing photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. If the camera USB selection

is incorrect, the camera will be detected as a USB storage device, or an error message will be displayed on the control panel of the printer. For more information, see the camera documentation.

• The printer reads only one media device at a time.

Warning: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively

printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not remove the USB cable or network adapter while actively printing from a PictBridge-enabled digital camera.

3 If the PictBridge connection is successful, the following message appears on the display: Camera Connected.

Refer to Camera display or Camera owners manual for further information.

After a few seconds, the following message appears: Use Camera to choose and print photos.

Press

to select printer default settings.

4 If you want to use the camera to control printing photos, see the instructions in the camera documentation.

Press are made on the camera.

on the control panel to specify the PictBridge default print settings, which are used if no selections

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your flash drive does not fit directly into the port.

2 Wait for the printer to recognize that a flash drive is installed. When the flash drive is recognized, the message

Storage Device Detected appears.

If the printer does not read the flash drive, remove and reinsert it.

Warning: Do not touch cables, any network adapter, the flash drive, or the printer in the area shown while actively printing, reading, or writing from the flash drive. A loss of data can occur. Also, do not remove the flash drive while actively printing, reading, or writing from the flash drive.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message appears on the display prompting you to designate the device you want the printer to recognize.

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing up.

• If there is an arrow on the card, make sure it points toward the printer.

• If needed, make sure you connect the memory card to the adapter that came with it before inserting it into

the slot.

Slot Memory card

• xD-Picture Card

• xD-Picture Card (Type H)

• xD-Picture Card (Type M)

• Secure Digital (SD)

• Mini Secure Digital (with adapter)

• Micro Secure Digital (with adapter)

• MultiMedia Card (MMC)

• Reduced Size MultiMedia Card (with adapter)

• MultiMedia Card mobile (with adapter)

• Memory Stick (MS)

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick Duo PRO (with adapter)

1 2

• Compact Flash Type I and Type II

• Microdrive

2 Wait for the light located to the right of the slots on the printer to come on. The light blinks to indicate the memory

card is being read or is transmitting data.

Warning: Do not touch cables, any network adapter, the memory card, or the printer in the area shown while actively printing, reading, or writing from the memory card. A loss of data can occur. Also, do not remove the memory card while actively printing, reading, or writing from it.

When the printer detects the memory card, the message Memory Card Detected appears on the control panel display.

If the printer does not read the memory card, remove and reinsert it.

Notes:

• The printer recognizes one memory card at a time. If you insert more than one memory card, a message appears

on the display prompting you to remove all memory cards inserted.

• If a USB flash drive is inserted together with the memory card, a message appears on the display prompting

you to choose which memory device to use.

Understanding the PictBridge Default Print Settings menu

The PictBridge Default Print Settings menu lets you select default printer settings that are used if no settings are selected from your digital camera. For more information on making camera selections, see the documentation that came with your camera.

To access the PictBridge Default Print Settings menu:

1 Connect a PictBridge-enabled digital camera to the printer.

2 When the control panel display indicates, press .

From here You can

Photo Size Specify the size of the photo or photos to be printed.

Layout Choose the layout of the photo or photos to be printed.

Quality Choose the quality of the photo or photos to be printed.

Paper Handling Set the default paper size and paper type.

Transferring photos from a memory device to the computer using the control panel

If the printer is connected directly to a computer, or connected to a computer through a wireless network connection, you can transfer photos from a memory card or flash drive to the computer.

Notes:

• You cannot transfer photos from a memory device to a computer through an external network adapter that does

not support memory device connection.

• The printer may require that you select a computer (and a PIN if required by that computer).

1 Insert a memory card or a flash drive that contains the images you want to transfer.

2 After the memory device is detected, press .

3 Press repeatedly until Save Photos is highlighted.

4 Press .

5 Press or to select Computer.

6 Press .

If the computer is connected directly to the printer through a USB cable:

a Press to begin saving photos to your computer. b Follow the instructions on the computer screen.

If the printer is connected to a wireless network, you will be asked to select the computer that you want to use.

a Press or to select a computer. b Press .

If you set a PIN during network setup and are being asked for it:

1 Enter the PIN using the and to select a digit location and the and to select a value for that

digit.

2 Press . c Press to begin saving photos to the computer. d Follow the instructions on the computer screen.

Transferring all photos from a memory card using the computer

1 Insert a memory card into the printer with the label facing the printer control panel. If the computer is connected

to a wireless network, you will need to select the printer.

Note: For a network connection, you must manually open the application and select the printer you want to use. The Productivity Studio software launches automatically on your computer.

2 Click Automatically save all photos to “My Pictures”.

3 If you want to erase the photos from the memory card, click Yes.

Note: Make sure all the photos have been copied before you click Yes to erase.

4 Click Done. Remove the memory card to view your transferred photos in the Library.

Transferring selected photos from a memory card using the computer

1 Insert a memory card into the printer with the label facing the printer control panel.

The Productivity Studio software launches automatically on your computer.

Note: For a wireless network connection, you must first open the application and then select the printer you want to use.

2 Click Select photos to save.

3 Click Deselect All.

4 Click to select the photo(s) you want to transfer.

5 Click Next.

6 If you want to save the photos to the default folder, click Next.

7 If you want to save the photos in a folder other than the default folder:

a Click Browse. b Select the folder you want. c Click OK.

8 If you want to assign a prefix to all of the photos you just transferred, click the check box and enter a name.

9 Click Next.

10 If you want to erase the photos from the memory card, click Yes.

Note: Make sure all the photos have been copied before you select Yes to erase.

11 Click Done. Remove the memory card to view your transferred photos in the Photo Library.

Transferring selected photos from a CD or flash drive using the computer

1 Insert a CD or a flash drive into the computer.

2 If you are using Windows Vista, an “AutoPlay” screen appears.

Click Transfer Photos to your computer using the Productivity Studio.

3 If you are using Windows XP, a “What do you want Windows to do?” screen appears.

Click Transfer Photos to your computer using the Productivity Studio. If you are using Windows 2000:

a From the desktop, double-click the Productivity Studio icon. b Click Transfer Photos.

4 Click Select photos to save.

5 Click Deselect All.

6 Click to select the photo(s) you want to transfer.

7 If you want to save the photos to the default folder, click Next.

8 If you want to save the photos in a folder other than the default folder:

a Click Browse. b Select the folder you want. c Click OK.

9 If you want to assign a prefix to all of the photos you just transferred, select the check box and enter a name.

10 Click Next.

11 Remove the CD or flash drive to view your transferred photos in the Library.

Transferring all photos from a CD or flash drive using the computer

1 Insert a CD or a flash drive into the computer.

2 If you are using Windows Vista, an AutoPlay screen appears.

Click Transfer photos to your computer.

3 If you are using Windows XP, a “What do you want Windows to do?” screen appears.

Click Copy pictures to a folder on my computer using Microsoft Scanner and Camera Wizard.

4 If you are using Windows 2000:

a From the desktop, double-click the Productivity Studio icon. b Click Transfer Photos.

5 Click Automatically save all photos to “My Pictures”.

6 Remove the flash drive or CD to view your transferred photos in the Library.

Transferring photos from a memory card to a flash drive

1 Insert a memory card that contains the images you want to transfer.

2 After the memory card is detected, press .

3 Press repeatedly until Save Photos is highlighted.

4 Press .

5 Press or to select USB Flash Drive.

6 Insert the flash drive.

7 Press .

8 Press or to highlight your selection among the following options:

• Save All “N” Photos (Where “N” is the number of photos on the memory card detected by the printer.)

• Save Recent Date Photos

• Save Date Range

9 Press .

10 Follow the instructions on the control panel display of the printer.

Notes:

• If there is not enough memory on the flash drive, a prompt appears on the display.

• Do not remove the flash drive until a message appears on the display indicating that copying is complete.

Changing the Productivity Studio temporary files preferences

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click Temporary Files.

a Use the slider to set the maximum disk space you want to allocate for temporary files created by the

Productivity Studio.

b Click Browse to choose a different folder for saving the temporary files.

4 Click OK.

Changing the Productivity Studio searched folders preferences

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click Searched Folders.

4 If you want to exclude system folders when looking for photos, select Ignore system folders.

5 Click OK.

Changing the Productivity Studio library preferences

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click Library.

From here, you can choose how you want to sort photos. You can also set the minimum file size for the photo to appear in the library.

4 Click OK.

Changing the Productivity Studio transfer settings

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click Transfer Settings.

a Select “Skip Save option and go automatically to”, and choose to Automatically Save, Manually Save,

or Print your photos from the photo storage device connected to your computer.

b Click Browse to choose a different folder to transfer your photos to. c Select “Always erase photos from my media after transferring” to automatically delete photos from your

photo storage device after transferring them to your computer.

4 Click OK.

Editing photos

Cropping a photo

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Crop Photo on the Quick Fixes tab.

3 Click and drag with your mouse to select the section of the image that you want to crop. You can adjust the

cropped area by using your mouse and dragging the lines to increase or decrease the cropped area.

4 Click Crop Now.

5 The cropped portion of the original image displays in the Preview pane. You can save the cropped image.

Editing photos using the control panel

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Insert a memory card or flash drive.

3 From the control panel, press .

4 Press to select Browse and Print Photos.

5 Press or to navigate through the photos.

6 Press to select a photo for editing and printing.

7 Press .

8 Press to select Edit Photo.

From here You can

Brightness Adjust the brightness of a photo.

Rotate Rotate a photo in 90-degree increments clockwise or counterclockwise.

Crop Crop a photo.

Auto Enhance Enhance a photo automatically.

Remove Red Eye Reduce the red-eye effect caused by light reflection.

Colorized Effect Select whether to print a photo in black and white, sepia, antique brown,

or antique gray.

Frames Select a frame for the photo.

9 Make your selections using the control panel buttons.

10 Press to save your changes.

11 Press to go back to the photo.

12 Press or to select the number of copies to print.

Note: The number of copies is automatically set to 1.

13 You can select more photos for printing and editing by repeating step 5 through step 12.

14 Press to go to the print preview screen.

15 If you want to adjust the print settings:

a Press . b Make your selections using the control panel buttons. c Press to save your selections, and then go back to the print preview screen.

16 Press to print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.

For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Rotating a photo

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Quick Fixes tab.

3 Click Rotate Left or Rotate Right to rotate the image 90 degrees in either direction.

The thumbnail of the photo is updated.

Changing the Resolution / Size of a photo

Resolution refers to dpi (dots per inch).

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Advanced.

3 Click Image Resolution / Size.

4 Select Photo Size to select from a list of defined photo sizes, or click Custom Size to enter a different photo

size.

Note: If you selected Photo Size, you can click Rotate to rotate your photo 90 degrees clockwise.

5 If you selected Custom Size, enter the width and height for your custom-size photo.

Note: Maintain Aspect Ratio is selected by default. This ensures that your image will remain proportional.

Applying One-Click Auto Fixes to a photo

From the Productivity Studio Welcome Screen, click the Quick Fixes tab to access all three One-Click Auto Fixes.

1 Click File  Open to select the image you want to edit.

2 With an image open, click One-Click Auto Fix to let the software automatically adjust the brightness and contrast

of your image.

3 Click Automatic Brightness to adjust only the brightness of your image.

4 Click Automatic Red-Eye Reduction to let the software automatically reduce the appearance of red-eye in your

image.

Note: Click Undo at the top of the window if you are not satisfied with the results after applying any of the One-Click Auto Fixes.

Reducing the red-eye effect in a photo

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Quick Fixes tab.

3 Click Automatic Red-Eye Reduction to let the software reduce the red-eye effect automatically. If you are not

satisfied with the results, continue with the steps below.

4 Click Manual Red-Eye Reduction.

5 Move the cursor across the photo, and place it over an affected eye.

6 Click to reduce the red-eye effect.

Blurring/Sharpening a photo

Increasing the amount of blur will soften your image. Increasing the sharpness will make your image seem more focused.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Enhancements tab.

3 Click Blur / Sharpen.

4 Use the slider to blur or sharpen the image. You can preview the changes to the image by comparing the

Before and After preview panes at the top of the window.

5 Click OK to accept your changes, or click Cancel to reject them.

Enhancing a photo

The Enhance feature lets you make subtle adjustments to the brightness, contrast, and sharpness of an image.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Enhancements tab.

3 Click Enhance.

4 Use the slider to adjust the Enhance setting. You can preview the changes to your image by comparing the

Before and After preview panes at the top of the window.

Note: Click Automatic to let the software automatically enhance your photo.

5 Click OK to accept your changes, or click Cancel to reject them.

Changing the Hue / Saturation of a photo

Adjusting hue lets you control the color of an image. Adjusting its saturation lets you control the intensity of the color.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Enhancements tab.

3 Click Hue / Saturation.

4 Use the slider to adjust the hue or saturation of your photo. You can preview the changes to the image by

comparing the Before and After preview panes at the top of the window.

5 Click OK to accept your changes, or click Cancel to reject them.

Changing the Gamma Value of a photo or image

Adjusting the gamma value helps you to control the overall brightness of an image—particularly those intended to be viewed on a computer monitor. When images are not properly gamma-corrected, they will look either too light or too dark.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Advanced.

3 Type a value in the text box, or use the up or down arrows to select a higher or lower gamma value.

Note: You can enter gamma values from -10–10. If you are not satisfied with your changes, return the gamma

value back to 0.

4 Click Save to keep your changes.

Despeckling a photo

Despeckling lets you remove specks that appear in your photo.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Enhancements.

3 Click Despeckle.

4 Using the slider, adjust the Despeckle setting. You can preview the changes to your image by comparing the

Before and After preview panes at the top of the window.

5 Click OK. The thumbnail is updated.

Changing the Brightness / Contrast settings of a photo

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Enhancements.

3 Click Brightness/Contrast.

4 Adjust the brightness and contrast settings. You can preview the changes to the image by comparing the

Before and After preview panes at the top of the window.

5 Click OK to accept your changes, or click Cancel to reject them.

Note: You can let the software automatically adjust only the brightness of the image by clicking Automatic Brightness on the Quick Fixes tab.

Applying a color effect to a photo

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click the Enhancements tab.

3 Click Color Effects.

4 Apply a color effect.

You can select sepia, antique brown, black and white, or antique grey.

5 Click OK.

Changing the Exposure setting of a photo

Changing the Exposure setting lets you correct lighting irregularities in your photo.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 With an image open, click Enhancements.

3 Click Exposure.

4 Using the slider, adjust the amount of exposure to correct uneven lighting in your image. You can preview the

changes to your image by comparing the Before and After preview panes at the top of the window.

5 Click OK to accept your changes, or click Cancel to reject them.

Removing wavy patterns from scanned photos, magazines, or newspapers

Descreening helps to remove wavy (moire) patterns from images scanned from magazines or newspapers.

1 From the Productivity Studio Welcome Screen, click File  Open to select the image you want to edit.

2 Click the Advanced tab.

3 Click Image Patterns.

4 To remove the image patterns caused by scanning from magazines or newspapers, click Remove Patterns.

5 From the drop-down list, select the patterns to be removed.

6 To reduce stray marks on color photos, click the check box, and then move the slider to the desired value.

7 Click OK. The thumbnail is updated.

Printing photos

Printing photos from a CD or removable storage device using the computer

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Insert a CD or any removable storage device (such as a flash drive, memory card, or digital camera) into the

computer.

• If you are using Windows Vista, an “AutoPlay” screen appears. Click Transfer Photos to your computer

using the Productivity Studio.

• If you are using Windows XP, a “What do you want Windows to do?” screen appears. Click Transfer Photos

to your computer using the Productivity Studio.

• If you are using Windows 2000: a From the desktop, double-click the Productivity Studio icon. b Click Transfer Photos.

3 Click Select photos to print.

4 To print all photos, click Print.

5 To print selected photos, click Deselect All and select only the photo(s) you want to print.

6 Click Print.

7 From the Quality drop-down list, select a print quality.

8 From the Paper Size in Printer drop-down list, select the paper size.

9 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options

you want in the table. Use the drop-down list in the last column to view and select other sizes.

Note: If you want to edit your photo(s) before printing, click Edit Photo above the Print Preview pane. Select One-Click Auto Fix, Automatic Red-Eye Reduction, or Automatic Brightness Fix to let the software edit

your photo(s) automatically. Click More Retouch Tools to go to the photo-editing window. When you've completed your edit(s), click Return with edits in the bottom right corner to return to the print window.

10 Click Print Now in the bottom right corner of the window.

11 Remove the CD or storage device.

Viewing / Printing photos from the Productivity Studio

1 From the desktop, double-click the Productivity Studio icon.

2 Click Work with Documents and Photos.

3 Click to select the photo(s) you want to print.

4 From the Productivity Studio taskbar located at the bottom of the screen, click Photo Prints.

5 From the Quality drop-down list, select a copy quality.

6 From the Paper Size in Printer drop-down list, select the paper size.

7 From the Paper Type in Printer drop-down list, select the paper type

8 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options

you want in the table. Use the drop-down list in the last column to view and select other sizes.

9 Click Print Now in the bottom right corner of the screen.

Printing Photo Packages

1 From the desktop, double-click the Productivity Studio icon.

2 Click Photo Packages.

3 Click to select the photos you want to include in your photo package.

4 Click Next.

5 From the Quality drop-down list, select a copy quality.

6 From the Paper Size in Printer drop-down list, select the paper size.

7 From the Paper Type in Printer drop-down list, select the paper type.

8 To select multiple prints of a photo, or to select photo sizes other than 4 x 6 in. (10 x 15 cm), select the options

you want in the table. Use the drop-down list in the last column to view and select other sizes.

9 Click Print Now in the bottom right corner of the screen.

Creating Photo Greeting Cards

1 From the desktop, double-click the Productivity Studio icon.

2 Click Photo Greeting Cards.

3 From the Style tab, click to select a style for your greeting card.

4 From the Photo tab, select and drag a photo into the preview pane on the right side of the screen.

5 Click the text area to be able to add text to your photo greeting card.

6 When you have finished editing your text, click OK.

7 If you want to create another photo greeting card using a different style and/or photo, click Add New Card, and

repeat step 3 on page 72 through step 6 on page 72.

8 If you want to print your photo greeting card, select Print your Photo Greeting Card from the Share tab.

9 Select the number of copies from the Copies drop-down list.

10 Select the copy quality from the Quality drop-down list.

11 Select the paper size from the Paper Size in Printer drop-down list.

Paper sizes supported Dimensions

A4 210 x 297 millimeters

Letter 8.5 x 11 inches

Greeting cards 4 x 8 inches (10.16 x 20.32 centimeters)

12 Click Print Now.

13 If you want to e-mail your photo greeting card, click E-mail your Photo Greeting Card from the Share tab.

14 From the Send Quality and Speed area of the screen, select the image size.

15 Click Create E-mail to create an e-mail message with your photo greeting card(s) attached.

Viewing a slideshow of photos on the control panel display

1 Insert a memory card or flash drive.

2 From the control panel, press .

3 Press repeatedly until View Slideshow is highlighted.

4 Press .

5 Press or to select a speed for the slideshow.

6 Press .

Note: Pressing

while viewing a photo selects that photo for printing.

Printing a photo or selected photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Insert a memory card or flash drive.

3 From the control panel, press .

4 Press to select Browse and Print Photos.

5 Press or to navigate through the photos.

6 Press to select a photo for printing.

7 If you want to edit the photo, view the photo in full screen mode, change the print settings, or see a print preview

of the photo:

a Press . b Make your selections using the control panel buttons. c Press to save your changes. d Press .

8 Press or to select the number of copies to print.

9 You can select more photos for printing and editing by repeating step 5 through step 8.

10 Press to go to the print preview screen.

11 If you want to adjust the print settings:

a Press . b Make your selections. c Press to save your selections, and then go back to the print preview screen.

12 Press to print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.

For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing all photos from a memory device

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Insert a memory card or flash drive.

3 From the control panel, press .

4 Press repeatedly until Print All Photos is highlighted.

5 Press .

6 Press or to select the number of photos to be printed on a page.

7 Press .

8 If you want to adjust the print settings:

a Press . b Make your selections using the control panel buttons. c Press to save your selections.

9 Press to print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.

For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing photos stored on a memory device using the proof sheet

1 Load plain letter- or A4-size paper.

2 Insert a memory card or flash drive.

3 From the control panel, press .

4 Press repeatedly until Photo Proof Sheet is highlighted.

5 Press .

6 Press or to specify which category of photos you want to print.

You can print a proof sheet:

• For all photos on the memory card

• For the 20 most recent photos, if there are 20 or more photos on the card

• By date, if the photos on the card were taken on different dates. If you choose this option, use the arrow

buttons on the control panel to choose the date range, then press

7 Press .

8 Press again.

One or more proof sheets print.

9 Follow the instructions on the proof sheet to select which photos to print, the number of copies per photo, red-eye

reduction, page layout, print options, and paper size.

to save your selections.

Note: When making selections, make sure to fill in the circles completely.

10 Load the proof sheet facedown on the scanner glass.

11 From the control panel, press to select Scan Proof Sheet.

12 Press .

The printer scans the proof sheet.

13 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

Note: Make sure the paper matches the size you selected on the proof sheet.

14 Press to print your photos.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer.

Note: If you specified a photo size while the memory card is still in the camera, make sure the size of the paper loaded in the printer is not smaller than the size you specified in the DPOF selection.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Insert a memory card.

3 From the control panel, press .

4 Press repeatedly until Print Camera Selections is highlighted.

5 Press .

6 Press again.

7 Press or to preview the photos.

8 Press to print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.

For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Creating and viewing a slideshow

1 From the Productivity Studio Welcome Screen, click Work with Documents and Photos.

2 Select the folder that contains the photos you want to include in the slideshow. Thumbnails of the photos in the

folder will appear in a preview pane.

3 Click to select the photos you want to include in the slideshow, and then select Slideshow.

If you want additional photos to appear in specific order, click the photos in the order you want them to appear, and then drag them into the “Photos in Your Slideshow” area.

4 Click the Slideshow Settings tab to adjust the amount of time between each photo in the slideshow. You can

also modify the setting that lets the slideshow replay automatically (loop).

5 Click the Share tab to save or print your slideshow.

6 Click View Show in the lower-right corner of the window to start the slideshow.

Note: You can exit the slideshow any time by moving your cursor to the bottom center of the screen and clicking Exit Slideshow.

Copying

Making a copy

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

Making a color or black-and-white copy

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Color is highlighted.

7 Press or to choose Color or Black & White.

8 Press to preview the copy.

9 Press to continue adjusting the settings.

10 Repeat step 8 to step 9 as needed.

11 Press to save your settings temporarily.

12 Press .

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.)

2 Place a photo facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Adjust the copy settings as needed. To make a borderless copy, choose Borderless under Resize. For more

information, see “Understanding the Copy Mode menu” on page 83.

7 After making your choices, press to save your settings temporarily.

8 Press .

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Copying a photo using the computer

1 Place the photo facedown on the scanner glass.

R I N

T I

2 From the desktop, double-click the Productivity Studio icon.

3 From the Welcome screen, click Copy.

4 Select Photo.

5 Click Start.

The photo appears in the right pane.

6 From the Quality drop-down list, select the copy quality.

7 From the Paper Size in Printer drop-down list, select the paper size.

8 From the Paper Type in Printer drop-down list, select the paper type.

9 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options

you want in the table. Use the drop-down list in the last column to view and select other sizes.

10 Click Copy Now in the bottom right corner of the screen.

Enlarging or reducing an image

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Resize is highlighted.

7 Press or to choose among the following options: 50 percent, 100 percent, 200 percent, Custom, Fit to

Page, 2x2 Poster, 3x3 Poster, 4x4 Poster, or Borderless.

8 Press to preview the output.

9 Press to adjust the settings.

10 Repeat step 8 to step 9 as needed.

11 Press to save your settings temporarily.

12 Press .

Adjusting copy quality

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Quality is highlighted.

7 Press or to choose among the following options: Normal, Photo, Auto, or Draft.

8 Press to preview the output.

9 Press to adjust the settings.

10 Repeat step 8 to step 9 as needed.

11 Press to save your settings temporarily.

12 Press .

Adjusting the brightness of a copy

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Lighter/Darker is highlighted.

7 Press or to adjust the brightness of the copy.

8 Press to preview the copy.

9 Press to continue adjusting the settings.

10 Repeat step 8 to step 9 as needed.

11 Press to save your settings temporarily.

12 Press .

Collating copies using the control panel

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Collate is highlighted.

7 Press or to choose On.

8 Press to save the image of the page to the printer memory.

9 When asked if you want to copy another page, press to choose Yes.

10 Load the second page of the original document facedown on the scanner glass, and then press .

11 Repeat step 9 and step 10 until:

• All the pages you want to copy have been saved to the printer memory. (Proceed to step 12.)

• The memory has run out of space.

The printer automatically prints the copied pages. The last page copied is printed first.

12 Press to print the last page copied first.

Repeating an image on one page

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, handouts, and so on.

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until Layout is highlighted.

7 Press or to choose the number of times an image is repeated on a page: once, four times, nine times, or

16 times.

8 Press to preview the output.

9 Press to adjust the settings.

10 Repeat step 8 and step 9 as needed.

11 Press to save your settings temporarily.

12 Press .

Copying on both sides of the paper (duplexing)

The printer has a built-in duplex unit that lets you print on both sides of the paper without having to flip the paper manually. This is useful when printing long documents that need to be compiled.

Notes:

• Use only plain paper in Letter or A4-size. Do not make duplex copies on envelopes, card stock, or photo paper.

• You cannot print duplex through the PictBridge port.

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press

The light on the duplex button comes on.

4 From the control panel, press or repeatedly until Copy is highlighted.

5 Press or to select the number of copies.

The number of copies is automatically set to 1.

6 Press .

7 Adjust the copy settings.

Note: If you are copying a two-sided original document, set the menu item 2-Sided Original to On.

8 Press to save your settings temporarily.

9 Press .

The printer scans the first page of the original document.

10 When asked if you want to copy another page, press to choose Yes.

11 Load the second page of the original document facedown on the scanner glass, and then press .

The printer scans the second page of the original document. The printer then prints the first page of the copy, pulls the paper inward, and prints the second page of the copy.

Warning: Do not touch the paper while the printer is actively printing.

Copying multiple pages on one sheet (N-Up)

1 Load paper.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Copy is highlighted.

4 Press or to select the number of copies.

The number of copies is automatically set to 1.

5 Press .

6 Press repeatedly until N-Up is highlighted.

7 Press or to choose the number of pages to copy on a single sheet of paper. You may choose to copy one

page, two pages, or four pages on a sheet.

8 Press .

The printer saves the image of the first page of the original document to the printer memory.

9 When asked if you want to copy another page, press to choose Yes.

10 Load the second page of the original document facedown on the scanner glass, and then press .

11 Repeat step 9 to step 10 until all the pages you want to copy have been saved to the printer memory.

The printer prints the copy automatically.

Changing the default copy settings

1 From the control panel, press or repeatedly until Copy is highlighted.

2 Press .

3 Press repeatedly until Change Default Settings is selected.

4 Press .

From here You can

Color Choose to copy in color and black and white.

Quality Adjust the quality of a copy. You can choose among the following

options: Normal, Photo, Auto, or Draft.

Content Type Specify the type of document being copied: Text and Graphics, Photo,

Text Only, or Line Drawing.

2-Sided Original Specify whether the original document is two-sided.

Paper Handling Specify the size and type of the paper loaded.

5 Use the control panel buttons to navigate the menu items and make your choices.

6 Press to save your settings.

Understanding the Copy Mode menu

To access the Copy Mode menu:

1 From the control panel, press or repeatedly until Copy is highlighted.

2 Press .

From here You can

Color Choose to copy in color and black and white.

Copies Specify the number of copies to print.

Resize Choose to resize the copy using the following options: 50 percent, 100

percent, 200 percent, Custom, Fit to Page, 2x2 Poster, 3x3 Poster, 4x4 Poster, or Borderless.

Quality Adjust the quality of a copy. You can choose among the following options:

Normal, Photo, Auto, or Draft.

Lighter/Darker Adjust the brightness of a copy.

Paper Handling Specify the size and type of the paper loaded.

Collate Copy multiple pages as a set. The last page copied is printed first.

2-Sided Original Specify whether the original document is two-sided. Choosing On will

allow duplex printing or printing on both sides of the paper.

N-Up Choose how many pages to print on a page.

Layout Choose how many copies of an image to print on a page.

Original Size Specify the size of the document being copied.

Content Type Specify the type of document being copied: Text and Graphics, Photo,

Text Only, or Line Drawing.

Change Default Settings Change the default copy settings. These settings include Color, Quality,

Content Type, 2-Sided Original, and Paper Handling.

Scanning

Scanning a document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or until Scan is highlighted.

4 Press .

5 If your printer is connected to more than one computer:

a Press or repeatedly until the computer to which you want to scan is highlighted. b Press .

If you set a PIN during network setup and are being asked for it:

1 Enter the PIN using the and to select a digit location and the and to select a value for that

digit.

2 Press .

6 Wait until the printer has finished downloading the scan applications list.

7 Make your selections using the control panel buttons.

8 Press .

Scanning a document using the computer

1 Load an original document facedown on the scanner glass.

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2 From the desktop, double-click the Productivity Studio icon.

3 Click Scan.

4 Select the Document option.

5 Click Start.

The scanned document is loaded into your default word processing application. You can now edit the document.

Scanning text for editing

The Optical Character Recognition (OCR) feature turns a scanned document into text you can edit with a wordprocessing application.

1 Make sure the printer is connected to a computer, and both the printer and the computer are powered on.

2 Load an original document facedown on the scanner glass.

3 From the desktop, double-click the Productivity Studio icon.

4 From the Welcome Screen, click Scan and Edit Text (OCR).

5 Select the Document option.

6 Click Start.

The scanned document is loaded into your default word-processing application. You can now edit the document.

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the desktop, double-click the Productivity Studio icon.

4 Click Scan.

5 Select the Photo or Several Photos option.

6 Click Start.

You can edit the scanned image.

Scanning a photo to Work with Documents and Photos

1 Load a photo facedown on the scanner glass.

2 From the desktop, double-click the Productivity Studio icon.

3 Click Work with Documents and Photos.

4 From the Add menu, click Add New Scan.

5 Select the Photo option.

6 Click Start.

The photo is placed in the current folder in Work with Documents and Photos.

Making a color or black-and-white scan

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or until Scan is highlighted.

4 Press .

5 If your printer is connected to more than one computer:

a Press or repeatedly until the computer to which you want to scan is highlighted. b Press .

If you set a PIN during network setup and are being asked for it:

1 Enter the PIN using the and to select a digit location and the and to select a value for that

digit.

2 Press .

6 Wait until the printer has finished downloading the scan applications list.

7 Press repeatedly until Color is highlighted.

8 Press or to choose Color or Black & White.

9 Press to preview the copy.

10 Press to continue adjusting the settings.

11 Repeat step 9 to step 10 as needed.

12 Press .

13 Follow the instructions on your computer screen.

Scanning multiple photos at one time using the computer

1 Place the photos facedown on the scanner glass.

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Note: For best results, place photos with the most space possible between the photos and the edges of the

scan area.

2 From the desktop, double-click the Productivity Studio icon.

3 Click Scan.

4 Select the Several Photos option.

5 Click Start.

Creating a PDF from a scanned item

1 Load an original document facedown on the scanner glass.

2 From the desktop, double-click the Productivity Studio icon.

3 From the Welcome Screen, click Convert to PDF.

4 Select Photo, Several Photos, or Document.

5 Click to begin scanning.

6 Click Add Another to scan additional images, or to add an image from the Library.

7 To add or scan another image, do one of the following:

• Select Add New Scan and repeat step 3 to scan another image

• Select Add Photo from Photo Library to add a previously scanned image. Select or deselect images by

clicking on them in the preview pane.

Click Add Files when you have made your selections.

8 Select Save all images as one PDF file or Save each image as individual PDF file.

9 Click Create PDF.

10 If you want to save the scanned image separately, make your selections and click Save. Otherwise, click

Cancel when the Photo Save options appear.

The software prepares your PDF and opens a Save dialog.

11 Enter a file name for your PDF and select a storage location.

12 Click Save.

Canceling a scan job

To cancel a job being scanned on the scanner glass, go to the control panel, and press .

To cancel a scan job started in the Productivity Studio, click Scan and then click Stop.

Customizing scan settings using the computer

1 From the desktop, double-click the Productivity Studio icon.

2 Click Scan.

3 Click Custom Settings.

4 Change the settings as needed.

Setting Options

Color Depth Select Color, Grey, or Black and White.

Scan Resolution (Dots Per Inch) Select a scan resolution value from the drop-down list.

Size

• You can auto-crop the scanned item.

• You can select the area to be scanned. From the drop-down list,

select a paper source.

Select area to be scanned Select the area to be scanned by choosing a paper size from the

drop-down list.

Convert the image to text with OCR Convert an image to text.

Always use these settings when scanning

Make your selections permanent by selecting the check box.

Understanding the Scan Mode menu

To access the Scan Mode menu:

1 From the control panel, press or repeatedly until Scan is highlighted.

2 Press .

3 If your printer is connected to more than one computer:

a Press or repeatedly until the computer to which you want to scan is highlighted. b Press .

If you set a PIN during network setup and are being asked for it:

1 Enter the PIN by pressing and to select a digit location, and then press and to select a value

for that digit.

2 Press .

4 Wait until the printer has finished downloading the scan applications list.

From here You can

Scan to Choose the computer to save your scan if there is more than one computer connected

to the printer.

Color Choose to scan your document in color or black and white.

Quality Choose a scan quality: 150 dots per inch (dpi), 300 dpi, or 600 dpi.

Original Size Set the size of the original document: Auto Detect, L, 2L, A6, A5, B5, A4, Wallet, 3x5

in, 4x6 in, 4x8 in, 5x7 in, 8x10 in, or letter.

Change Scan Default Settings

Change the default scan settings. These settings include: Color, Quality, and Original Size.

Scanning to a computer over a network using the control panel

1 Make sure:

• The printer is connected to a network through a print server or through the wireless network connection.

• The printer, the print server (if used), and the computer receiving the scan are all turned on.

• The printer is configured to scan over a network.

2 Load an original document facedown on the scanner glass.

3 From the control panel, press or repeatedly until Scan is highlighted.

4 Press .

5 Press or repeatedly until the computer to which you want to scan is highlighted.

6 Press .

If you set a PIN during network setup and are being asked for it:

a Enter the PIN using the and to select a digit location and the and to select a value for that digit. b Press .

7 Wait until the printer has finished downloading the scan applications list.

8 Make your selections using the control panel buttons.

9 Press .

Saving a scanned image on the computer

1 Load an original document facedown on the scanner glass.

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2 Close the top cover.

3 From the desktop, double-click the Productivity Studio icon.

4 Click Scan.

5 Select the Photo or Several Photos option.

6 Click Start.

7 From the Save or Edit screen menu bar, click Save.

8 To save to another folder, click Browse, and select a folder. Click OK.

9 To rename the file, enter the name in the File Name area. To assign the name as a prefix to all of your photos,

select the Start all photos with File Name check box.

10 To save the photo as another file type, select the file type from the File Type drop-down list.

11 To select a date for the photo, click the drop-down list, and select a date from the calendar.

12 Click Save.

Changing the Productivity Studio scan settings

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click Scan Settings.

• Select Always use simple scan settings to use the default scan settings.

• Select Always start scanning with the settings below to customize the remaining scan settings.

• From the Color Depth: area, select the color depth from the drop-down list.

• From the Scan Resolution (Dots per inch): area, select the resolution value from the drop-down list.

• Click Auto-crop the scanned item to use the slider to select your cropped value.

• Click Select area to be scanned to select the value from the drop-down list.

• Click Convert images to text with OCR to convert images to text.

4 Click OK.

Changing the default scan settings

1 From the control panel, press or repeatedly until Scan is highlighted.

2 Press .

3 If your printer is connected to more than one computer:

a Press or repeatedly until the computer to which you want to scan is highlighted. b Press .

If you set a PIN during network setup and are being asked for it:

1 Enter the PIN using the and to select a digit location and the and to select a value for that

digit.

2 Press .

4 Wait until the printer has finished downloading the scan applications list.

5 Press repeatedly until Change Default Settings is highlighted.

6 Press .

From here You can

Color Choose to scan your document in color or black and white.

Quality Choose a scan quality: Automatic, 150 dots per inch (dpi), 300 dpi, or 600 dpi.

From here You can

Original Size Set the size of the original document: Auto Detect, L, 2L, A6, A5, B5, A4, Wallet,

3 in x 5 in, 4 in x 6 in, 4 in x 8 in, 5 in x 7 in, 8 in x 10 in, or letter.

7 Use the control panel buttons to navigate the menu items and make your choices.

8 Press to save your settings.

Adding a file to an e-mail message

1 From the desktop, double-click the Productivity Studio icon.

2 Under Document Management, click Work with Documents and Photos.

3 Click Add, and select Add File On My Computer.

4 Open the folder where the file is stored. The thumbnail is displayed in the list of files to be sent.

5 Click Open to select a file.

6 From Work with Documents and Photos, select the file that you want to add.

7 Click E-mail to create an e-mail message with your scanned image(s) attached.

Adding a new scanned image to an e-mail message

1 From the desktop, double-click the Productivity Studio icon.

2 Place the image facedown on the scanner glass, and close the top cover.

3 Click E-mail.

4 Click Start. The image is scanned.

5 From the Send Quality and Speed area of the screen, select the image size.

6 Click Create E-mail to create an e-mail message with your scanned image(s) attached.

Scanning documents or images for e-mailing

You can e-mail attached scanned images using your default e-mail application.

1 Load an original document facedown on the scanner glass.

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2 From the desktop, double-click the Productivity Studio icon.

3 Click E-mail.

4 Select from the Photo, Several Photos, or Document options.

5 Click Start.

6 If you are scanning a photo, select the Photo Size from the Send Quality and Speed area.

7 Click Create E-mail to have your images attached to an e-mail message.

Changing the Productivity Studio e-mail screen preferences

1 From the desktop, double-click the Productivity Studio icon.

2 From the Tools menu, click Preferences.

3 Click E-mail Screen.

• Click Remember my last selection to use the photo size you selected in your most recent e-mail message.

• Click Original Size (Good for Printing) to send photo attachments at their original size.

• Click Reduced to: 1024 x 768 (Good for Full-screen Viewing) to send photo attachments at

1024 x 768 pixels.

• Click Reduced to: 640 x 480 (Good for Quick Viewing) to send photo attachments at 640 x 480 pixels.

4 Click OK.

Faxing

Receiving a fax automatically

1 From the desktop, double-click the Productivity Studio icon.

2 From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.

3 From the Receiving Faxes screen in the Fax Solutions Software, select Automatically, if not already selected

by default.

4 To set the number of telephone rings before the printer automatically receives faxes, select Receiving

Settings.

5 Click OK to save the settings.

Sending a fax using the software

You can scan a document to the computer and then fax it to someone using the software.

1 Load an original document facedown on the scanner glass.

2 From the desktop, double-click the Productivity Studio icon.

3 From the Welcome Screen, click Fax.

4 Select the Document option.

5 Click Start.

6 Enter the recipient information, and then click Next.

Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).

7 Enter the cover page information, and then click Next.

8 If there are any additional documents that you want to send with your fax, add these now, and then click Next.

9 To send your fax:

• Immediately—Select the “Send now” option.

• At a scheduled time: a Select the “Delay sending until” option. b Set a time and date.

10 If you want a paper copy of your fax, select Print a copy of your fax.

11 Click Send.

Maintaining the printer

Installing print cartridges

1 Open the printer.

2 Press down on the cartridge carrier levers.

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3 Remove the used print cartridge or cartridges. For more information, see “Removing a used print cartridge” on

page 96.

4 If you are installing new print cartridges, remove the tape from the back and bottom of the black cartridge, and

insert the cartridge in the left carrier.

Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridge.

5 Close the black cartridge carrier lid.

6 Remove the tape from the back and bottom of the color cartridge, and insert the cartridge in the right carrier.

Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridge.

7 Close the color cartridge carrier lid.

8 Close the printer, making sure to keep your hands out from underneath the scanner unit.

The control panel display will prompt you to load paper and press to print an alignment page.

Note: The printer must be closed to start a new scan, print, or copy job.

Removing a used print cartridge

1 Make sure the printer is on.

2 Lift the scanner unit.

The print cartridge carrier moves and stops at the loading position, unless the printer is busy.

3 Press down on the cartridge carrier latch to raise the cartridge carrier lid.

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4 Remove the used print cartridge.

Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.

Refilling print cartridges

The warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend use of a refilled cartridge. Refilling a cartridge can affect print quality and may cause damage to the printer. For best results, use Lexmark supplies.

Using genuine Lexmark print cartridges

Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality. If you receive an Out of Original Lexmark Ink message, the original Lexmark ink in the indicated cartridge

(s) has been depleted. If you believe you purchased a new, genuine Lexmark print cartridge, but the Out of Original Lexmark Ink

message appears:

1 Click Learn More on the message.

2 Click Report a non-Lexmark print cartridge.

To prevent the message from appearing again for the indicated cartridge(s):

• Replace your cartridge(s) with new Lexmark print cartridge(s).

• If you are printing from a computer, click Learn more on the message, select the check box, and click Close.

• If you are using the printer without a computer, press Cancel.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or print cartridges.

Aligning print cartridges

1 Load plain paper.

2 Press repeatedly until Maintenance is highlighted.

3 Press .

4 Press repeatedly until Align Cartridges is highlighted.

5 Press .

An alignment page prints.

If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the print cartridge nozzles.

Cleaning the print cartridge nozzles

1 Load plain paper.

2 Press or repeatedly until Maintenance is highlighted.

3 Press .

4 Press or repeatedly until Clean Cartridges is highlighted.

5 Press .

A page prints, forcing ink through the print cartridge nozzles to clean them.

6 Print the document again to verify that the print quality has improved.

7 If print quality has not improved, try cleaning the nozzles up to two more times.

Wiping the print cartridge nozzles and contacts

1 Remove the print cartridges.

2 Dampen a clean, lint-free cloth with water, and place the cloth on a flat surface.

3 Gently hold the nozzles against the cloth for about three seconds, and then wipe in the direction shown.

4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, and

then wipe in the direction shown.

5 With another clean section of the cloth, repeat step 3 and step 4.

6 Let the nozzles and contacts dry completely.

7 Reinsert the print cartridges.

8 Print the document again.

9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print

cartridge nozzles” on page 97.

10 Repeat step 9 up to two more times.

11 If print quality is still not satisfactory, replace the print cartridges.

Preserving the print cartridges

• Keep a new cartridge in its packaging until you are ready to install it.

• Do not remove a cartridge from the printer except to replace, clean, or store it in an airtight container. The

cartridges do not print correctly if left exposed for an extended period of time.

• Keep the photo cartridge in its own storage unit when not in use.

Cleaning the scanner glass

1 Dampen a clean, lint-free cloth with water.

2 Gently wipe the scanner glass clean.

Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass.

Cleaning the exterior of the printer

1 Make sure that the printer is turned off and unplugged from the wall outlet.

CAUTION: To avoid the risk of electric shock, unplug the power cord from the wall outlet and disconnect

all cables to the printer before proceeding.

2 Remove paper from the paper support and paper exit tray.

3 Dampen a clean, lint-free cloth with water.

Warning: Do not use household cleaners or detergents, as they may damage the finish of the printer.

4 Wipe only the outside of the printer, making sure to remove any ink residue that has accumulated on the paper

exit tray.

Warning: Using a damp cloth to clean the interior may cause damage to your printer.

5 Make sure the paper support and paper exit tray are dry before beginning a new print job.

Ordering supplies

Ordering print cartridges

Lexmark 4800 Series models

Item Part number

Black cartridge 42A 220

Black cartridge

High yield black cartridge 44 500

Color cartridge 41A 210

Color cartridge

High yield color cartridge 43 350

Photo cartridge 40 Not applicable

Values obtained by continuous printing. Declared yield value in accordance with ISO/IEC 24711.

Licensed Return Program Cartridge

42 220

41 210

Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Average cartridge standard page yield is up to

Notes:

• For best results, use only Lexmark print cartridges.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark

Perfectfinish with this type of paper.

Photo Paper. Do not use Lexmark Premium Photo Paper. Your print cartridges are not compatible

• To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the sheets to dry at least 24 hours before stacking, displaying, or storing.

Item Part Number

USB cable 1021294

For more information, go to www.lexmark.com.

Paper Paper size

Lexmark Photo Paper

• Letter

• A4

• 4 x 6 in.

• 10 x 15 cm

Lexmark PerfectFinish Photo Paper

• Letter

• A4

• 4 x 6 in.

• 10 x 15 cm

• L

Note: Availability may vary by country or region.

For information on how to purchase Lexmark Photo Paper or Lexmark PerfectFinish Photo Paper in your country or region, go to www.lexmark.com.

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Lexmark X4850, X4875 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Introduction

Finding information about the printer

Wireless network compatibility

Setting up the printer

Checking the box contents

Understanding the parts of the printer

Standalone setup

Understanding the printer software

Understanding the control panel

Using the control panel

Navigating the control panel menus

Saving settings

Installing the printer software

What do the Wi-Fi indicator lights mean?

Turning printing voice notification on or off

Security Information

Networking

General networking

Networking overview

Common home network configurations

What information do I need and where do I find it?

Finding the MAC address

Printing a network setup page

Sharing a printer in a Windows environment

Finding a printer/print server located on remote subnets

Wireless networking

Finding IP addresses

Assigning an IP address

Configure IP address

Finding the signal strength

Installing the printer on a network

Sharing the printer on a network

Configure network printers

Types of wireless networks

Tips for using network adapters

Advanced wireless setup

Creating an ad hoc wireless network using Windows

Adding a printer to an existing ad hoc wireless network using Windows

Loading paper and original documents

Loading paper

Using the automatic paper type sensor

Loading envelopes

Loading labels

Loading greeting cards, index cards, photo cards, and postcards

Loading transparencies

Loading iron-on transfers

Loading custom-size paper

Loading banner paper

Loading original documents on the scanner glass

Using the Paper Handling submenu

Printing

Printing basic documents

Printing a document

Printing a Web page

Printing photos or images from a Web page

Printing multiple copies of a document

Collating copies

Printing the last page first (reverse page order)

Printing multiple pages on one sheet (N-Up)

Pausing print jobs

Canceling print jobs

Understanding the Print Files Options menu

Printing documents from a removable storage device

Printing document files from a memory card or flash drive

Printing specialty documents

Choosing compatible specialty paper types

Printing envelopes

Printing greeting cards, index cards, photo cards, and postcards

Printing a document as a poster

Printing an image as a poster

Printing a booklet

Assembling a booklet

Printing on custom-size paper

Printing iron-on transfers

Printing transparencies