Lexmark X125 User Guide

Download

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Notices i

Edition: June 2002

The following para gr aph does not apply to an y country where such provisions are inconsisten t with lo cal law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF

ANY KIND , EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED T O , THE IM PLIED W ARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs descri bed may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any ob ligation to you . You can purchase additional copies of p ubli cations rel ated to this product b y calli ng 1-800-553-9727. In the Uni ted Kingdom and Eire, call +4 4 (0)8 704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

Lexmark and Le xm ark with diamond design are tr ademarks of Le xma rk International, Inc ., registered in th e United States and/or other countries.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and doc umentation are provided w ith REST RIC TED RI GHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and

www.lexmark.com

Lexmark X125

Basics

Notices ii

Computer Software cla use at DFARS 252.227-7013 and in applicab le FAR provisions: Lex mark International, Inc ., Lexington, KY 40550.

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Safety information

• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

• Refe r service or repair s, other than t hose d escribed in th e oper ating instruct ions , to a prof es sion al service person.

• Use only Lexmark replacement parts to maintain the safety of this product.

• Do not use the fax function during a lightning storm.

Warning

In the text of this book, a warning indicates possible machine damage or loss of data.

It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice.

Electronic emission notices

Federal Communications Commission (FCC) compliance information statement

The Lexmark X125 has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class B limits are designe d to provid e reasonab le protec tion agains t harmful interf erenc e in a residential installation. This equipm ent gene rates , us es and ca n radi ate rad io freque ncy en ergy and, if not installed and used

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Notices iii

in accordance with the inst ructions, ma y cause harmful int erferen ce to radio comm unication s. How ev er , there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult your point of purchase or service representative for additional suggestions.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B

computing device, use a properly shielded and grounded cable such as Lexmark part number 12A2405. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Any questions regarding this compliance information statement should be directed to:

Director of Lexmark Technology & Services Lexmark International, Inc. 740 West New Circle Road Lexington, KY 40550 (859) 232-3000

Index

Industry Canada compliance statement

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Notices iv

Avis de conformité aux normes d’Industrie Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC

and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment.

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.

This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.

The United Kingdom Telecommunications Act 1984

This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

ENERGY STAR

Troubleshooting

Index

The EPA ENERGY STAR Office Equipment progr am is a partnership effort with office equipm ent m anuf a cturers to promote the introduction of energy-efficient products and to reduce air pollution caused by power generation.

Companies participating in this program introduce products that power down when they are not being used. This feature will cut the energy used by up to 50 percent. Lexmark is proud to be a participant in this program.

As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy effic ien cy.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Notices v

Telecommunications notices

FCC rules part 68

This equipment complies with Part 68 of the FCC Rules. A label on the back of the equipment shows its FCC registration number and ringer equivalence number (REN).

Your telephone company may ask you for these numbers in order to determine how many devices may be connected to your telephone line (in most areas, no more than five). If too many RENs are assigned to your telephone line, this device may not ring in response to an incoming call. Contact the telephone company to determine the maximum RENs for your calling area .

This equipment uses an RJ-11C Universal Service Order Code (USOC) jack, and is designed to be connected to the telephone network or premises wiring using a compatible jack that is FCC Part 68 compliant. An FCC compliant telephone co rd is provided with this equipment. Refe r to th e s etup do cum en tati on for instructions about connecting the fax telephone cable.

If you experience problems with this equipment that you cannot resolve, contact Lexmark International, Inc., for repair and warranty information. If the problems are causing harm to the telephone network, the telephone company may ask you to disconnect the equipment from the network until the problem is resolved. If the equipment causes harm to the telephone network, the telephone company will notify you in advance, or as soon as possible , that temporary disco nti n uance of service may be required. You will also be notified of your right to file a complaint with the FCC if you believe it is necessary.

The telephone co mpan y m a y m ak e c hanges to i ts facilities, equipment, oper ations , or proc edures that c ould aff ec t the operation of this equipment. If this happens, the telephone company will notify you in advance so you can make necessary adjustments in order to maintain uninterrupted service.

This equipment cannot be used on telephone company-provided coin service. Connection to party lines is subject to state tariffs. To avoid damage caused by lightning strikes and other electrical surges, we recommend that you install an ac

surge protector in the outlet to which this device is connected.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Notices vi

The Telephone Consumer Protection Act of 1991 makes it unlawful to send a fax unless the following information is included (1) in a margin at the top or bottom of each transmitted page, or (2) on the first page of the transmission:

• Date and time the fax is sent

• Identification of the business, other entity, or individual sending the fax

• Telephone number of the sending machine or such business, other entity, or individual.

Network Compatibility Notice

Scope This Network Compatibility Notice contains national requirements for proper operation of telecommunications

equipment within sp ecifi c countrie s and is base d on the ET SI Docum ent, a gu ide to th e appli catio n of T BR 21, EG 201 121 V1.1.2 (1998-07).

The Lexmark X12 5 All-In-One has been test ed f or P an-Eur opean single te rminal connect ion to the publ ic s witched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the app roval does not, of itself, give an unc onditi onal a ssur ance of s ucce ssful ope ratio n on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance. Network co mpatibility In accordance with the req uireme nts of EG 201- 121, no nation al netw ork c ompati bility i ssues ha v e be en ide ntifie d

for the following countries:

Troubleshooting

Index

Austria Belgium Denmark Finland France Germany Greece Iceland Ireland Italy Luxemburg Netherlands Norway Portugal Spain Sweden Switzerland United

Kingdom

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Notices vii

Lexmark is provi ding the following information to demonstrate telecommunications conformity for the Lexmark X125 All-In-One to Common Technical Regulation 21 (CTR 21) and EG 201-121.

• Using the X125 All-In-One in Germany – The X125 All-In-One requires a German Billing tone filter, Lexmark Part Number 14B5123, to be installed

on any line which receives metering pulses in Germany.

Note: Metering pulses may or may not be present on analog lines in Germany . The subscriber may

request that metering pulses be placed on the line, or can have them removed by calling the German Network Provider. Normally, metering pulses are not provided unless specifically requested by the subscriber at time of installation.

• Using the X125 All-In-One in Switzerland – The X125 All-In-One requires a Switzerland Billing tone filter, Lexmark Part Number 14B5109, to be

installed on any line which receives metering pulses in Switzerland.

Note: The Lexmark filter must be used, as metering pulses are present on all analog telephone

lines in Switzerland.

Index

www.lexmark.com

Lexmark X125

Basics

Copying

Home

X125

Printing

Scanning

Faxing

Troubleshooting

Index

All-In-One

Tips for using this guide:

• Click the categories on the left side of the page to

navigate through this guide, section by section.

• Click the left or right arrow in the lower right of the

page to navigate through this guide, page by page.

• Click the house icon in the lower right of the page to return to the Home Page.

• Click Notices to view edition infor m ation.

• Select File Print Properties to print this guide. Select landscape orientation.

Select the pages you want to print, and then click OK.

• To view notices or safety information click Electronic emission notices or Safety

information.

www.lexmark.com

Lexmark X125

Basics

With your Le xmark your operator panel and the All-In-One software . Sel ect a category below:

X125 All-In-One, you can scan, print, copy, and fax documents using

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Using the operator panel

• Using the operator panel menus

• Using the Settings Utility

• Using the Settings dialog box

• Loading specialty paper

• Loading a document

• Maintaining the cartridges

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Using the operator panel

1 2

3 4

5 6

Basics

8 9 10

11 12

Troubleshooting

Index

The table identifies the operator panel buttons and their functions:

# Press: To:

1 Menu Scroll through available features on the display.

www.lexmark.com

Lexmark X125

Basics

Copying

Basics

# Press: To:

2 Setup Access the system setup , maintain your cartridges, and print reports. 3 Fax Initiate sending a fax. 4 Copy Initiate a copy job.

Printing

Scanning

Faxing

Troubleshooting

Index

5 Scan Initiate a scan job. 6 Speaker Listen as you manually dial and connect to another fax number. 7 Options Scroll through the settings for the feature you select. 8 The keypad

buttons 9 Paper Feed Continue printing after reloading the paper tray. 10 Pause/Redial Add a three-second pause when dialing or dial the last number called. 11 Cancel/No Cancel a fax, copy, scan, or print job or clear an incorrect value on the

12 Start/Yes Begin an action, such as faxing, or provide a Yes response when

13 Speed Dial (# key) Access the Speed Dial menu.

Dial a fax number or select a number of copies.

display.

answering questions.

www.lexmark.com

Lexmark X125

Basics

Using the operator panel menus

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 Press Setup, Fax, Copy, or Scan. 2 Press Menu until the menu item you w ant appears on the display. 3 Press Options to scroll through the available settings for the menu item you select. 4 Press Start/Yes.

Setup menu

Set date/time

•Month

•Day

• Year

•Hour

•Minute

•AM/PM

You must use two digits for each number. For example, 05, 12, 20.

Print report

• Fax confirm

•Transmit log

•Receive log

• Speed dial list

•Self test

Maintenance

• Cartridge clean

• Cartr i dge ali gn

• Scanner init

Paper size

• Letter

•A4

• Legal

Set language

•English

• French

• Italian

•German

• Spanish

•Dutch

• Portuguese

www.lexmark.com

Lexmark X125

Basics

Setup menu (continued)

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Ring volume

•Silent

•Low

•Mid

•High

Setup DRPD

• Learn

Fax print

• Letter Quality

• Draft Quality

Fax forwarding

•Off

•Forward

• Print/forward

Fax receive mode

•ANS/FAX

•FAX

•TEL

Default settings

• Fax type

• Fax resolution

• Fax contrast

•Fax memory Xmit

•Copy type

• Copy contrast

•Copy size

•Copy collate

• Copy paper type

• Scan type

• Scan contrast

• Scan format

• Scan to

See the following table.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Default settings

Fax type

•Black

• Black Photo

• Color

Copy type

• Color Normal

• Color Best

•Black Draft

•Black Normal

• Black Photo

• Color Draft

Scan type

• Color Normal

• Color Best

•Black Draft

•Black Normal

• Black Photo

• Color Draft

Fax resolution

• Standard

•Fine

• Superfine

Copy contrast

• Light to dark

Scan contrast

• Light to dark

Fax contrast

• Light to dark

Copy size

• 100%

• 93%

• 90%

• 80%

• 75%

•Custom

Scan format

•BMP

•JPG

•TIF

•TXT

•RTF

Fax memory Xmit

•Yes

•No

Copy paper type

• Plain

•Coated

•Glossy

• T ransparency

Copy quantity Enter the number

of copies (1-100).

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Fax menu

# to dial Enter a fax

number.

Copy menu

Copy type

• Color Normal

• Color Best

•Black Draft

•Black Normal

• Black Photo

• Color Draft

Fax type

•Black

• Black Photo

• Color

Copy contrast

• Light to dark

Fax resolution

• Standard

•Fine

• Superfine

Copy size

• 100%

• 93%

• 90%

• 80%

• 75%

•Custom

Fax contrast

• Light to dark

Copy paper type

• Plain

•Coated

•Glossy

• Transparency

Fax memory xmit

•Yes

•No

Copy quantity Enter the number

of copies (1-100).

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Scan menu

Scan to

•User folder

•Email

Scan type

• Color Normal

• Color Best

•Black Draft

•Black Normal

• Black Photo

• Color Draft

Scan Contrast

• Light to dark

Scan Format

•BMP

•JPG

•TIF

•TXT

•RTF

www.lexmark.com

Lexmark X125

Basics

Using the Settings Utility

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

When the All-In-One software is i nstall ed on y our comput er, you can open the Settings Utility to customize your jobs. Click Start Programs Lexmark X125 Lexmark X125 Settings Utility.

Click... When you want to...

Print Properties Access the Settings dialog box to change the print settings and

maintain the cartridges.

fax Change the fax settings or set up your speed-dial list with your

frequently dialed numbers.

copy Change the default copy settings, including copy type, contrast,

and size.

scan Change the default scan settings, or set up your Scan-to

destinations.

www.lexmark.com

Lexmark X125

Basics

Using the Settings dialog box

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

The Settings dialog box has four tabs: Paper, Quality/ Color, Layout, and Maintenance. Use these tabs to adjust the print settings and maintain th e cartridges. To open the Settings dialog box, click Start Programs Lexmark X125 Lexmark Settings Uti li ty Print Properties.

Click... When you want to...

Paper • Select a paper size and orientation.

• Create a custom paper size.

• Select a media type.

• Select the number of copies.

• Reverse the printing order of your document pages. The first page will be on top of the stack in the paper exit tray.

• Collate your document.

• Print your job in reverse order.

Quality/Color Select a:

• Color setting

• Halftone setting

• Print quality setting

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Click... When you want to... (continued)

Layout • Select a layout option.

• Create a custom layout option.

Maintenance • View ink levels.

• Clean the nozzles.

• Align cartridges for best quality.

• View cartridge part numbers.

• Order supplies directly from the Lexmark Web site.

Basics

Index

www.lexmark.com

Lexmark X125

Basics

Loading specialty paper

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Follow these guidelines when loading specialty paper:

Load up to: Make sure:

100 sheets of paper (depending on thickness)

10 envelopes • The print side is facing you.

10 greeting cards, index cards, postcards, or photo cards

25 sheets of photo paper

• The print side is facing you.

• The paper is against the right side of the paper support.

• The envelopes are loaded vertically against the right side of the paper support.

• The stamp location is in the upper left corner.

• The paper guide rests against the edge of the envelopes.

• The print side is facing you.

• The cards are loaded vertically against the right side of the paper support.

• The paper guide rests against the edge of the cards.

• The glossy or coated side is facing you.

• The paper guide rests against the edge of the photo paper.

www.lexmark.com

Lexmark X125

Basics

Copying

Load up to: Make sure:

25 transparencies • The rough sides of the transparencies are facing you.

• The paper guide rests against the edge of the transparencies.

Basics

Printing

Scanning

Faxing

Troubleshooting

Index

100 sheets of custom size paper

25 iron-on transfers • You read the loading instructions on the iron-on packaging.

• The print side is facing you.

• Your paper size fits within these dimensions: Width: – 76 mm to 216 mm – 3.0 in. to 8.5 in. Length: – 127 mm to 432 mm – 5.0 in. to 17.0 in.

• The paper guide rests against the edge of the paper.

• The print side (blank side) is facing you.

• The paper guide rests against the edge of the iron-on transfers.

www.lexmark.com

Lexmark X125

Basics

Loading a document

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

To load documents for copying, scanning, and faxing:

1 Place your document face down and top down in the document support.

Document Loaded appears on the operator panel display.

2 Slide the document guides until they rest against both edges of your document. 3 When copying, scanning, or faxi ng documents using your All-In-One, make sure:

– Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.) wide. – You remove all staples and paper clips. – You let ink and correction fluid dry completely.

www.lexmark.com

Lexmark X125

Basics

Maintaining the cartridges

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Replacing the cartridges

Your All-In-One uses the following cartridges:

Black Color High Yield Black High Yield Color Photo

12A1970 15M0120 12A1975 15M0125 12A1990

1 Make sure the All-In-One is on. 2 Pull the operator panel toward you, and then open the cartridge access door.

The cartridge carrier moves to the loading position, unless the All-In-One is busy.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Basics

3 Pull the old cartridges toward you, and then lift them out. Store them in an air-tight

container or dispose of them.

Scanning

Faxing

Troubleshooting

Index

4 Install the new or replacement cartridges.

a If you are installing new cartridges, remo ve the sticker and transparent tape on t he

bottom of the cartridges.

Warning: Do not touch the gold contact area of the cartridges.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Basics

b Insert the cartridges into the carrier.

c Push back firmly on the cartridges until they snap securely into place.

Faxing

Troubleshooting

Index

SNAP

5 Close the cartridge access door, and then close the operator panel.

www.lexmark.com

Lexmark X125

Basics

Copying

Basics

6 From the operator panel, press Options to sel ect which cartridges were changed. 7 Press Start/Yes. 8 From the operator panel, press Options to select the cartridge type you installed. 9 Press Start/Yes.

Printing

Scanning

Faxing

Troubleshooting

Index

Note: If you installed a new cartridge, an alignment page prints. Select the

pattern that comes closest to forming a straight line. To align your cartridges, continue with step 5 in the next section.

Aligning the cartridges

To improve print quality, you may need to align the cartridges. To align the cartridges using the operator panel:

1 Press Setup. 2 Press Menu until Maintenance appears on the display. 3 Press Options until Cartridges Align appears.

www.lexmark.com

Lexmark X125

Basics

Copying

Basics

4 Press Start/Yes.

An alignment page prints with several patterns. A number appears under each pattern. The test pattern that prints is similar to the one shown:

Printing

Scanning

Faxing

Troubleshooting

Index

101112 13 14 15 16 17 18 19

11 12 13

101112 13 14 15 16 17 18 19

202122 23 24 2526 27 28 29 30

14 15

202122 23 24 2526 27 28 29 30

202122 2324 25 26 27 2829 30

202122 23 24 2526 27 28 29 30

0123456789

012345

8910

0123456789

5 For each alignment group on the test page, find the number that comes closest to

forming a straight line.

6 Use the keypad buttons to enter the number you selected from the test page. You

must use two digits for each number. For example, 05, 12, 20.

7 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Copying

Basics

Preserving the cartridges

To ensure the longest life from y our print cartridges and optimum performance from your AllIn-One:

• Keep a new print cartridge in its packaging until you are ready to install it.

Printing

Scanning

Faxing

Troubleshooting

Index

• Do not remove a print cartridge from the All-In-One e xcept to replace , clean, or store it

in an air-tight container. The print cartridge does not print correctly if it is removed from the All-In-One and left exposed for an extended period of time.

• If a print cartridge runs out of ink, l ea ve the empty cartridge in the Al l-I n-One u ntil y ou

are ready to replace it. Printing with only one of the print cartridges in the All-In-One may cause printing probl ems.

Lexmark’s All-I n-One warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend use of refilled cartridges. Refilling cartridges can affect print quality and cause damage to the All-In-One. For best results, use Lexmark supplies.

www.lexmark.com

Lexmark X125

Basics

The followi ng section includes inf ormation about:

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Copying a document

• Customizing the copy settings

www.lexmark.com

Lexmark X125

Basics

Copying a document

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Copy a document using the oper ator panel on your All-In-One:

1 Load your document. For help, see page 15. 2 Press Copy. 3 Press the keypad buttons to select the number of copies. 4 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Customizing the copy settings

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Use the operator panel or the software to change the quantity, copy type, contrast, size, and paper type.

Using the operator panel: Using the computer:

1 Press Copy, and then press Menu

repeatedly to review the copy settings.

2 Press Options to change the settings.

1 Make sure you have installed the All-In-One

software. For help, refer to the Quick Reference.

2 Click Start Programs Lexmark

X125 Lexmark X125 Settings Utility.

3 Click copy. 4 Adjust the settings, and then click OK.

www.lexmark.com

Lexmark X125

Basics

The followi ng section includes inf ormation about:

Printing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Printing a document

• Customizing the print settings

• Customizing print settings for specialty paper

• Creating projects

www.lexmark.com

Lexmark X125

Basics

Printing a document

Printing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 With your document open, select File Print. 2 To customize print settings, click Properties or Printing Preferences. 3 From the Settings dialog box, click OK or Print (depending on the program).

Customizing the print settings

The software includes several programs that let you perform printing tasks. The Settings dialog box lets you make changes to the print settings.

Customizing a single document

You can use the Settings dialog bo x t o adju st the print set tings i n the prog r am of y o ur choi ce . The new settings apply only to the documents that you are currently creating in the program.

1 Open the program File menu. 2 Selec t P rint (or Printer) Setup. 3 In the Printer Setup dialog box, clic k Properties, Options, or Setup (depending on the

program).

www.lexmark.com

Lexmark X125

Basics

Printing

The Settings dialog box has thr ee tabs: Paper, Quality/Color, and Layout. Each tab has settings f or operating the All-In-One and its software.

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Click... When you want to...

Paper • Select a paper size and orientation.

• Select a media type.

• Set the number of copies to print.

• Reverse the printing order of your document pages. The first page will be on top of the stack in the paper exit tray.

• Collate your document. This software option lets you automatically print one complete copy of

a multiple-page document before the next copy begins, and so on.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Click... When you want to... (continued)

Layout Select a layout

• Standard

•Draft

• Confidential

•For Review

• Urgent

• 2 per sheet

• 4 per sheet

• 9 per sheet

• 2x2 Poster

•Booklet

•Duplex

Create a custom layout with any of these features

Printing

Faxing

Troubleshooting

Index

• Watermark

• Header

•Footer

• Multiple sheets per page (N-Up)

• Two-sided printing (duplex)

•Booklet

• Custom poster sizes 3x3 or 4x4

• Custom banner for A4 or letter sizes

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Click... When you want to... (continued)

Quality/Color Select

• A color setting

• Halftone settings

• A print quality setting

• The Dry Time Delay option

• The default settings

Note: Click the Help button on any tab in the Print Properties to access the All-

In-One driver Help.

Printing

Index

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Customizing all documents from Windows

Opening the Lexmark X125 Properties from Windows lets you apply the sett ings to all documents.

1 Click Start Settings Printers.

Printing

Scanning

Faxing

Troubleshooting

Index

2 From the Printers folder, right-click the Lexmark X125 icon. 3 From the sidebar menu, select Properties or Printing Preferences.

The Lexmark X125 Properties has four tabs: General, Detai ls, Color Management, and Printer Settings. Each tab has settings for operating the All-In-One and its software.

Click this tab... When you want to...

General • Add a comment.

• Insert a separator page.

• Print a test page.

Details • Add or delete printer ports or drivers.

• Select a printer driver.

• Capture printer ports.

• Set timeout settings.

• Customize spool and port settings.

Color Management Set color profiles for the All-In-One.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Printing

Click this tab... When you want to...

Printer Settings • View the current settings.

• Change the settings.

Note: Click Change to access the Lexmark X125 Settings. To learn

more about the Settings, see page 11.

Customizing print settings for specialty paper

When you install the software, the default settings are assigned to the Lexmar k X125 Settings. Use the default settings for printing most documents on pl ain paper. To change print settings f or specialty paper, use the following table:

Faxing

Troubleshooting

Index

When printing on... Click... To make these selections...

Envelopes Paper 1 From the Paper Size area, scroll to select the

appropriate envelope size.

2 Select Landscape Orientation. Note: Your application may override the envelope

settings in the Lexmark X125 Settings.

www.lexmark.com

Lexmark X125

Basics

Printing

When printing on... Click... To make these selections... (continued)

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Greeting cards, index cards, postcards, or photo cards

Iron-on transfers Paper From the Media Type area, select Iron-On Transfer.

Custom size paper Paper 1 In the Paper Size area, click Custom.

Photo paper Paper From the MediaType area, select Glossy/Photo Paper.

Transparencies Paper From the Paper Type area, select Transparency.

Paper 1 From the Paper Size area, scroll to select the

appropriate card size.

2 From the Media Type area, select Greeting Card

Stock.

Note: You may want to print an image on paper

before printing it on an iron-on transfer.

2 Enter the name of your custom paper size. 3 Enter the dimensions of your custom paper size.

Note: When printing photos, remove each photo as

it exits the All-In-One and let it dry before stacking.

Quality/Color Select Normal Print Quality.

Note: When printing transparencies, remove each

transparency as it exits the All-In-One and let it dry before stacking.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

When printing on... Click... To make these selections... (continued)

Coated paper Paper From the Media Type area, select Coated Paper.

Creating projects

Printing

Scanning

Faxing

Troubleshooting

Index

Two-sided printing (duplex)

You can conserve paper by printing on both sides of the paper.

1 With your document open, select File Print. 2 Customize the settings for a two-sided document.

a Open the Settings dialog box. For help, see page 26. b Click the Paper tab to select the page size and orientation. c Click the Layout tab, and then select Duplex from the Options area. d Click OK.

3 Click OK again.

After the first side of your two-sided document prints, the software prompts you to reload the paper.

www.lexmark.com

Lexmark X125

Basics

4 Follow the instructions on the computer screen or the

printed instruction page.

Printing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

5 Click OK.

To return to single-sided printing:

1 From the Settings dialog, click the Layout tab. 2 From the Options area, select Standard. 3 Click OK.

Printing a handout

You can conserve paper by printing handouts or multiple page images on a single sheet of paper.

1 With your document open, select File Print. 2 Customize the settings for handouts.

a Open the Settings dialog box. For help, see page 26. b Click the Paper tab to select the page orientation and documen t size. c Click the Layout tab. d Click New.

www.lexmark.com

Lexmark X125

Basics

Copying

e Enter a name for the new layout. f Click N-Up. – Scroll to select Pages per Sheet.

– Adjust Print Page Borders.

Printing

Scanning

Faxing

Troubleshooting

Index

g To print your handout on one side of the paper, click OK.

To print your handout on both sides of the paper:

– Click Duplex. – Select Long Edge Binding or Short Edge Binding.

– Click OK. 3 Print your handouts. 4 From the Settings dialog box, click OK. 5 Click OK again.

– If you format your handouts to print on one side of each page, return to normal

printing.

– If you format your handouts for two-sided printing, continue printing the second

side of your handouts. For help, see page 33.

www.lexmark.com

Lexmark X125

Basics

Copying

To return to normal printing:

1 From the Settings dialog box, click the Layout tab. 2 From the Options area, select Standard. 3 Click OK.

Printing

Scanning

Faxing

Troubleshooting

Index

Printing a booklet

You can print and bundle your document to make a booklet.

1 With your document open, select File Print. 2 Customize the settings for booklets.

a Open the Settings dialog box. For help, see page 26.

a From the Paper tab, select Portrait as the page orientation.

b Select a paper size. Choices include Statement, Letter, A4, or A5.

c Click the Layout tab.

d Select Booklet or, for longer booklets, customize a booklet layout:

– From the Options area, click New.

– Enter a name for the customized layout.

– Select the Booklet tab.

www.lexmark.com

Lexmark X125

Basics

– In the Booklet Paper Size area, select On.

– Select the number of sheets per bundle.

Printing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Note: A bundle is any number of sheets of paper folded together. When printing

with a heavier paper stock, select a smaller number of Sheets Per Bundle.

– Select Instruction page.

e Click OK. 3 Print, and then assemble your booklet.

a From the Print dialog box, cli ck OK. The first si de of your document prints.

b After the first side of your booklet is finished printing, the software prompts you to

reload the paper.

Note: For help reloading and printing two-sided documents, see page 33.

www.lexmark.com

Lexmark X125

Basics

Copying

c Click OK.

Note: To return to normal printing, see page 34.

d Assemble your booklet.

Printing

Scanning

Faxing

Troubleshooting

Index

Assembling a booklet

Once your document prints, stack the bundles and bind the booklet.

1 Take the first bundle from the paper e xit tray, fold it in half, and set it

aside.

2 Fold and stack the rest of your bundles, one on top of the other, until

your booklet is complete.

3 Bind the bundles.

www.lexmark.com

Lexmark X125

A A

Basics

Copying

Customizing T-shirts

1 Load iron-on transfer paper with the blank side faci ng you in

the paper support.

2 Open the image editing program supplied with your All-In-One.

Printing

Scanning

Faxing

Troubleshooting

Index

3 Create or select the image of your choice. 4 Select the mirror option. 5 With your document open, select File Print. 6 Select Properties. 7 From the Paper tab, select the Media Type, Paper size, and Orientation for your

document.

8 From the Quality/Color tab, select the Print Quality for your document. 9 Click OK.

10 Click OK again.

www.lexmark.com

Lexmark X125

Basics

Copying

Creating awards and certificates

1 Create awards or certificates in a word processing or image

editing program.

2 Center and enlarge the text for the heading.

Printing

Scanning

Faxing

Troubleshooting

Index

3 Reduce the font and customize your award or certificate for

the specified occasion.

4 Use clip art or create your own graphics. 5 With your document open, select File Print. 6 Select Properties. 7 From the Paper tab, select the Media Type, Paper size, and Orientation for your

document.

8 From the Quality/Color tab, select the Print Quality for your document. 9 Click OK.

10 Click OK again.

Note: You may want to print your award or certificate on card stock.

www.lexmark.com

Lexmark X125

Basics

Copying

Creating signs

Create a sign in a word processing or image editing program.

1 Create or select graphics of your choice . 2 From the application File menu, select Print.

Printing

Scanning

Faxing

Troubleshooting

Index

3 Select Properties. 4 From the Paper tab, select the Media Type, Paper size, and

Orientation for your document.

5 From the Quality/Color tab, select the Print Quality for your document. 6 Click OK. 7 Click OK again.

www.lexmark.com

Lexmark X125

Basics

Copying

Personalizing objects

1 Select an object that you want to cover with decorative paper . 2 Create or select an image in an image editing program. 3 With your document open, select File Print.

Printing

Scanning

Faxing

Troubleshooting

Index

4 Select Properties. 5 From the Paper tab, select the Media Type, Paper size, and

Orientation for your document.

6 From the Quality/Color tab, select the Print Quality for your document. 7 Click OK. 8 Click OK again. 9 Fit the image to the specified object, trimming any excess paper.

10 Attach the image to the object.

Note: Use self-adhesive label paper to make this step easier.

www.lexmark.com

Lexmark X125

Basics

The followi ng section includes inf ormation about:

Scanning

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Scanni ng a document

• Customizing the scan settings

• Using special scan features

• Per sonalizing business cards, letterhead, and envelopes

• Calibrating the scanner

www.lexmark.com

Lexmark X125

Basics

Scanning a document

Scanning

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

When scanning, copying, or faxing documents using your All-In-One, make sure:

• Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.) wide.

• You remove all staples and paper clips.

• You let ink and correction fluid dry completely.

You can copy a document using the oper ator panel or the soft war e that came with y our All-In One.

Using the operator panel

1 Load your document. For help, see page 15. 2 Press Scan. 3 Press Options to select the destination of your scan (Folder or E-mail).

Use the Setting Utili ty to customi ze a scan-t o destination. F or help , see Using special

scan features.

4 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Copying

Scanning

Using the software

1 Load your document. For help, see page 15. 2 Make sure you hav e installed the All-In-O ne software. For help, refer to the Quick

Reference.

Printing

Scanning

Faxing

Troubleshooting

Index

3 Click Start Programs ViewAhead Photo Center Launch ViewAhead Photo

Editor.

4 From the Lexmark X125 Scan dialog box, select Get a Picture. 5 From the sidebar menu, select Scan an Image or Open a File. 6 Preview your document.

– Click Preview.

– Move and size the dashed box to sel ect the area of the document you want to

scan.

7 Customize the scan settings. 8 Reload your original document into the document support. 9 Press Scan on the operator panel.

www.lexmark.com

Lexmark X125

Basics

Customizing the scan settings

Scanning

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Use the operator panel or the software to change the scan type, contrast, size, and file type:

Using the operator panel... Using the software...

1 Press Scan, and then press Menu

repeatedly to review the settings.

2 Press Options to change the settings.

1 Make sure you have installed the All-In-One

software. For help, refer to the Quick Reference.

2 Click Start Programs Lexmark

X125 Lexmark X125 Settings Utility.

3 Click scan. 4 Adjust the settings, and then click OK.

www.lexmark.com

Lexmark X125

Basics

Using special scan features

Scanning

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Scanning a document to an e-mail

• Scanning a document to a folder

• Scanning to Text (OCR)

• Scanning to an application

Scanning a document to an e-mail

To scan a document to an e-mail, you must have an e-mail program installed on your computer and it must support MAPI (Messaging Application Program Interface).

1 Load the document. For help, see page 15. 2 Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. 3 To customize the settings from the Settings Utility, click scan. 4 In the Scan to Entry box, type 2. (This is the Scan to Email option.) 5 Selec t a file ty pe. 6 Click OK. 7 Press Scan on the operator panel.

www.lexmark.com

Lexmark X125

Basics

Copying

Scanning

8 Press Start/Yes.

Once your document is scanned, the computer launches your e-mail program and

opens a new message . T hen, it adds the document te xt to the message , or it attache s

the scanned image to the message.

Printing

Scanning

Faxing

Troubleshooting

Index

Scanning a document to a folder

This is the Scan to Folder op tion.

5 Select a User Folder and File Type. 6 Click OK. 7 Press Scan on the operator panel. 8 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Scanning to Text (OCR)

Use the OCR (Optical Character Recognition) t o scan an image of te xt which can be modifi ed in word processing programs. Use the OCR software to convert typed documents, but not handwritten ones.

1 Load the document. For help, see page 15. 2 Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. 3 Click scan to customize the settings.

Scanning

Faxing

Troubleshooting

Index

4 Customize an OCR scan-to destination:

– Enter a Display Name.

– Select a word processing program to scan to.

– Select TXT as the File Type. 5 Press Scan on the operator panel.

You can now edit the document in the word processing program.

www.lexmark.com

Lexmark X125

Basics

Copying

Scanning to an application

1 Load the document. For help, see page 15. 2 Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. 3 To customize the settings from the Settings Utility, click scan.

Scanning

Printing

Scanning

Faxing

Troubleshooting

Index

4 Customize a scan-to destination:

– Enter a Display Name.

– Enter an application to scan to in the Application box . 5 From the application list, select the program you want to scan to. 6 Select the file type you want to scan to. 7 Click OK. 8 Press Scan on the operator panel. 9 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Personalizing business cards, letterhead, and envelopes

Scanning

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 Load the business cards, paper, or envelopes in the paper

support. For help, see page 13.

2 Load the document containing the company logo into the document suppo rt. For help ,

see page 15.

3 Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. 4 Open the Settings dialog box. For help, see page 11. 5 Click the Paper tab and then select a paper size. 6 Select a scan-to application. 7 Select an image editing program, and modify the scanned document. 8 Press Start/Yes on the operator panel. 9 With your document open, select File Print Properties.

10 From the Paper tab, select the Media Type, Paper size, and Orientation for your

document.

11 From the Quality/Color tab, select the Print Quality for your document.

www.lexmark.com

Lexmark X125

Basics

Copying

12 Click OK. 13 Click OK again.

Calibrating the scanner

Scanning

Printing

Scanning

Faxing

Troubleshooting

Index

If you see streaks in your scanned or copied images, y ou may need to calibrate the scanner. To start the scanner calibration:

1 Place a clean, white sheet of paper in the document support. 2 Press Setup. 3 Press Menu until Maintenance appears on the top line of the display. 4 Press Options until Scanner Init appears on the bottom line. 5 Press Start/Yes.

Note: Starting the scanner calibration takes approximately one minute.

www.lexmark.com

Lexmark X125

Basics

The followi ng section includes inf ormation about:

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

• Faxing a document

• Using advanced fax f eatures

• Using the Speed Dial menu

• Using the speaker

• Receiving a fax

• Fax forwarding

• Customizing the fax settings

• Setting up your All-In-One with equipment

www.lexmark.com

Lexmark X125

Basics

Faxing a document

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

When scanning, copying, or faxing documents using your All-In-One, make sure:

• Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.) wide.

• You remove all stapes and paper clips.

• You let ink and correction fluid dry completely. 1 Load your document. For help, see page 15. 2 Press FAX. 3 Press the keypad buttons to enter a fax number. 4 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Using advanced fax features

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 Load your document. For help, see page 15. 2 Press Fax. 3 Press the keypad buttons to enter the fax number. 4 Press Menu to scroll through the advanced fax features. 5 Press Options to change the settings of the feature you select. 6 Press Start/Yes.

From this menu...

Fax type Black Fax a document quickly.

Fax resolution Standard Fax a document quickly, but with normal resolution.

Select this option...

Black Photo Fax good-quality graphics at a medium speed. Color Fax a document containing color at a slow speed.

Fine Fax a document at a medium speed with good resolution.

When you want to...

Note: You can fax only one color document at a time.

www.lexmark.com

Lexmark X125

Basics

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

From this menu...

Fax contrast Light to dark Change how light or dark your fax prints. Fax memory Xmit Yes Scan your documents into memory before faxing.

Select this option...

Superfine Fax a document with the best resolution, but at the slowest

No Fax documents automatically.

When you want to...

speed.

www.lexmark.com

Lexmark X125

Basics

Copying

Faxing

Using the Speed Dial menu

You can store up to 70 speed dial numbers on your computer using the Settings Utility. You can store up to 59 individual names and numbers , ten small-group numbers to send a fax to groups of people on your indivi dual list, and one large- group number to send a f ax to all of the individuals and groups listed.

Printing

Scanning

Faxing

Troubleshooting

Index

To set up your speed dial numbers:

1 Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. 2 Click fax. 3 Click Setup. 4 Enter the individual fax numbers or e-mail addresses. 5 Click OK. 6 Click OK again.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Faxing

Once the speed-dial numbers are set up, you are ready to fax using Speed Dial.

1 Load your document. For help, see page 15. 2 Press Speed Dial (the # button). 3 Press Options to select the speed-dial destinatio n, or enter a speed-dial number

using the operator panel keypad.

4 Press Start/Yes.

Index

www.lexmark.com

Lexmark X125

Basics

Copying

Faxing

Using the speaker

To dial a fax number, listen to an automated answering system, and then send a fax.

1 Load the document. For help, see page 15. 2 Press Speaker.

Printing

Scanning

Faxing

Troubleshooting

Index

3 Dial the number using the keypad buttons. 4 Listen to the answering message when your call is answered.

Note: You can adjust the volume control by pressing Speaker, and then press

Menu until Speaker Volume appears. Select the volume you want using Options on the operator panel.

5 Press Start/Yes when you hear the fax tones.

Note: The speaker is not availabl e when faxes are waiting for automatic redial.

www.lexmark.com

Lexmark X125

Basics

Receiving a fax

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Your All-In-One has three modes f or receiving f axes: F ax, Ans/F ax, and Tel. The current mode appears in the upper right of the operator panel display.

Select this mode… When you want to…

Fax Receive faxes automatically without using your telephone handset. Your All-In-One

receives all incoming calls as faxes.

Ans/Fax Connects your All-In-One with an answering machine to automatically receive both

incoming voice messages and faxes.

Tel Manually receives faxes by pressing either *9* on your telephone keypad or by

pressing Start/Yes twice on your All-In-One operator panel.

To change the fax receive mode:

1 Press Setup, and then press Menu until you see Fax Receive Mode on the display. 2 Press Options until you see the mode you want to select. 3 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Copying

Faxing

Using Distinctive Ring Pattern Detection (DRPD)

Distinctive ring is a service provided by some telephone companies that assigns two phone numbers to one phone line, eac h of which makes your phone ring differently. If you subscribe to this service, you can program your All-In-One to have a distinctive ring pattern and phone number and for incoming faxes:

Printing

Scanning

Faxing

Troubleshooting

Index

1 Press Setup, and then press Menu until you see Setup DRPD on the display. 2 Press Options until you see Learn, and then press Start/Yes. 3 Dial the telephone number that you will use as a fax number . 4 Press Setup. 5 Press Menu until you see Fax Receive Mode on the display. 6 Press Options until you see DRPD, and then press Start/Yes.

The All-In-One detects the ring pattern and answers all incoming faxes on the second ring.

Note: DRPD now appears as a fourth option in the Fax Receive Mode menu.

www.lexmark.com

Lexmark X125

Basics

Fax forwarding

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

You can forward any faxes you receive to another fax machine.

1 Press Setup. 2 Press Menu until F ax Forwar ding appears on the display. 3 Press Options until Forward appears. 4 If you want to both print a copy of the received fax and forward it to another machine,

press Options until Print/F orward appears.

If you do not want to print a copy of the received fax, skip this step.

5 Press Start/Yes. 6 Enter the fax number you want your faxes forwarded to. 7 Enter the starting month, day, hour, and minute you w ant Fax Forwarding to begin. If

you want to begin immediately, press Start/Yes.

8 Enter the ending month, day, hour, and minute you want f ax forwarding to end.

www.lexmark.com

Lexmark X125

Basics

Copying

Canceling fax forwarding

1 Press Setup. 2 Press Menu until F ax Forwar ding appears on the display. 3 Press Options until Off appears on the bottom line of the display.

Faxing

Printing

Scanning

Faxing

Troubleshooting

Index

4 Press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Customizing the fax settings

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

You can use the operator panel or the software to change the fax type, resolution, and contrast.

Using the operator panel... Using the software...

1 Press Fax, and then press Menu

repeatedly to review the fax settings.

2 Press Options to change the settings.

1 Make sure you have installed the All-In-One

software. For help, refer to the Quick Reference.

2 Click Start Programs Lexmark

X125 Lexmark X125 Settings Utility.

3 Click fax. 4 Adjust the settings, and then click OK.

www.lexmark.com

Lexmark X125

Basics

Setting up your All-In-One with equipment

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

CAUTION! Do not make these connections during an electrical storm.

Connecting the All-In-One with a telephone (optional)

Connecting to the EXT outlet

1 Connect a phoneline from the telephone to the EXT outlet on the All-In-One. 2 Connect a phoneline from the LINE outlet on th e All- In- One to the tel ephone w all j ac k.

Use one of the following modes:

Fax Tel

www.lexmark.com

Lexmark X125

Basics

Copying

Connecting directly to the wall jack

Faxing

Printing

Scanning

Faxing

Troubleshooting

Index

1 Connect a phoneline from the telephone to a telephone wall jack. 2 Connect a phoneline from the LINE outlet on the All-In-One to a telephone wall jack.

Use one of the following modes:

Fax Tel

www.lexmark.com

Lexmark X125

Basics

Connecting the All-In-One with an answering machine

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 Connect a phoneline from the telephone to the answering machine. 2 Connect a phoneline from the ans wering machine to the EXT out let on the All-In-One. 3 Connect a phoneline from the LINE outlet on th e All- In- One to the tel ephone w all j ac k.

Use one of the following modes:

Tel Ans/Fax

www.lexmark.com

Lexmark X125

Basics

Connecting the All-In-One to a computer modem

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Set up without an answering machine

1 Connect a phoneline from the telephone to the computer modem. 2 Connect a phoneline from the computer modem to the EXT outlet on the All-In-One. 3 Connect a phoneline from the LINE outlet on th e All- In- One to the tel ephone w all j ac k.

Use one of the following modes:

Fax Tel Ans/Fax

www.lexmark.com

Lexmark X125

Basics

Set up with an answering machine

Faxing

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

1 Connect a phoneline from the telephone to the answering machine. 2 Connect a phoneline from the answering machine to the computer modem. 3 Connect a phoneline from the computer modem to the EXT outlet on the All-In-One. 4 Connect a phoneline from the LINE outlet on th e All- In- One to the tel ephone w all j ac k.

Use one of the following modes:

Tel Ans/Fax

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

When the All-In-One has a problem, first make sure:

• The power cord is plugged into your All-In-One and i nto a properly gr ounded electrical

outlet.

• Your telephone cord is securely attached to the LINE outlet and to the teleph one wall

jack.

• Your telephone has a dial tone.

• The operator panel and the cartridge access door are compl etely closed.

• Ready appears on the display.

• The sticker and transparent covering the bottom of the cartridges are removed.

• The USB cable is secure ly attached to the computer and to the All-In-One .

• The paper is loaded correctly.

If you are still experiencing a problem, click the topic that matches the problem you are having.

• General problems

Troubleshooting

Index

• Fax problems

• Operator panel display error messages

• Cartridge maintenance

www.lexmark.com

Lexmark X125

Basics

General problems

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Problem: Solution:

Paper jam Your All-In-One may have a paper jam in either the document path or

the paper path. To clear a paper jam:

1 Open the operator panel and remove any paper from the

document path.

2 If paper is still jammed in the All-In-One, open the cartridge access

door and remove any paper from the paper path.

3 Close the cartridge access door, and then close the operator panel

firmly until it snaps into place.

4 Press Cancel/No.

Document does not print • Make sure the All-In-One is connected to the computer correctly.

Check the cable connections to the All-In-One and the computer.

• Make sure the cartridges are properly installed.

• Make sure the sticker and tape are removed from the bottom of the print cartridges.

• Use an undamaged USB cable.

• The print cartridge may be out of ink.

• Make sure you select the All-In-One as the default printer.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Problem: Solution:

Document prints slowly • Close applications not in use.

• Select Normal or Draft on the Quality/Color tab of the Settings dialog box.

• Consider purchasing more random access memory (RAM) f or your computer.

Note: Photos or documents containing graphics may take longer to

print than regular text.

Troubleshooting

Scanning

Faxing

Troubleshooting

Index

Paper misfeeds or multiple sheets feed

Make sure:

• You use a paper recommended for inkjet printers.

• You do not force the paper into the All-In-One.

• You do not load too much paper in the All-In-One.

• You load the paper correctly.

• The paper guide rests against the left edge of the paper and does not cause the paper to bow in the paper support.

• You select the correct paper type and size from the Paper tab of the Settings dialog box.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Vertical, straight lines are not smooth

Characte rs are mi ssin g or unexpected

To improve the print quality of vertical, straight lines in tables, borders, or graphs:

• Select Color or Color Graphic from the Quality/Color tab of the Settings dialog box.

• Align the cartridges. For help, see Aligning the cartridges.

• Clean the print nozzles. For help, see Cleaning the print

cartridge nozzles.

• Make sure the paper is loaded correctly and is a supported type. Try feeding one sheet at a time. Ref er to the Help for a list of supported paper types. To access the Help, click Start Programs Lexmark X125 Lexmark X125 Help.

• Make sure you do not have hard-coded spaces at the left margin of your document.

• You may need to clean the cartridge nozzles. For help, see

Cleaning the print cartridge nozzles.

• You may need to align the cartr idg es. For help, see Aligning the

cartridges.

• Make sure you select the All-In-One as the default printer from your program.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Print is too dark or smudged

Charac ters with white lines

Make sure:

• You let the ink dry before handling the docu men t .

• You select the correct paper type and size from the Paper tab of the Settings dialog box.

• The paper is straight and unwrinkled.

• You select the appropriate quality for the paper type.

• You may need to clean the cartridge nozzles. For help, see

Cleaning the print cartridge nozzles.

• The print cartridge may be running out of ink.

• Remove and reinstall the print cartridge.

• You may need to clean the cartridge nozzles. For help, see

Cleaning the print cartridge nozzles.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Print quality is poor at the edges of the page

Colors are faded or not printing correctly

Like other printers, the All-In-One cannot print in the extreme left, right, top, or bottom edges of a page. Use these minimum settings.

• Left and right margins: – 6.35 mm (0.25 in.) each for all paper sizes except A4

– 3.37 mm (0.133 in.) each for A4 size paper.

• Top margin: – 1.7 mm (0.067 in.)

• Bottom margin: – 16.51 mm (0.65 in.)

• Check the ink level graphic on the Cartridges tab of the Print Control Program. A cartridge may be out of or low on ink.

• Use a different color setting.

• Use a different brand of paper. Every paper brand accepts ink differently and prints with slight color variations.

• Install a new color cartridge. The color cartridge may have run out of one or more ink colors.

• Clean the cartridge nozzles. For help, see Cleaning the print

cartridge nozzles.

• Wipe the c artridge nozzles. For help, see Wiping the print

cartridge nozzles and contacts.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Transparencies or photos contain white lines

Transparencies or glossy photo papers stick together

Envelopes do not feed properly

Documents are printing black and white instead of color.

• Select Color or Color Graphic from the Quality/Color tab of the Settings dialog box.

• Clean the cartridge nozzles. For help, see Cleaning the print

cartridge nozzles.

• Wipe the c artridge nozzles. For help, see Wiping the print

cartridge nozzles and contacts.

• Remove each page as it exits the All-In-One and let it dry completely before stacking.

• Use transparencies or photo papers designed for an inkjet printer.

If regular paper feeds without problems, mak e sure:

• You load the envelopes correctly.

• You use an envelope size supported by the All-In-One. F or a list of supported paper sizes, see 100 sheets of custom size paper.

• You select the envelope size from the Paper tab of the Settings dialog box.

The print settings may be incorrect. For help, see Customizing the

print settings.

www.lexmark.com

Lexmark X125

Basics

Fax problems

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Problem: Solution:

The machine is not working. The display is blank. The buttons do not work.

When the Speaker button is pressed from the Ready display, there is not a dial tone.

The numbers stored in the Speed Dial memory do not dial correctly.

The document does not feed into the machine.

Check the power cord connection.

• Ensure that the telephone cord is properly connected.

• Connect the All-In-One to another telephone and press the Speaker button. If you hear a dial tone, the problem may be with the telephone that you were using, not with the All-In-One.

Make sure the numbers are stored in the memory correctly. To print the Speed Dial list:

1 Press Setup. 2 Press Menu until you see Print Report. 3 Press Options until you see Speed Dial List. 4 Press Start/Yes to print the list.

• Make sure the document is not wrinkled or folded and is not too thick or too thin.

• Make sure that the operator panel is firmly closed.

• Make sure the document is loaded far enough into the All-In-One for Document Loaded to appear on the display.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Incoming faxes are not received automatically.

Faxes cannot be received manually.

The machine will not send a fax.

Incoming faxes are incomplete or contain blank spaces.

There are spots on incoming faxes.

You are receiving poor quality faxes.

Stretched words on incoming faxes.

• Make sure the fax receive mode is set to Ans/Fax or Fax. The current receive mode is in the upper right of the display.

• Make sure all extension phones are hung up.

• Make sure there is paper in the paper support.

• Wait for more memory to become available.

Make sure you do one of the following:

• Press Start/Yes twice on the All-In-One operator panel.

• Press *9* on your telephone keypad, and then hang up.

• Make sure the document is loaded correctly.

• Check the machine you are sending to for problems.

• Check the telephone for line noise.

• Make a copy to ensure your All-In-One is functioning properly.

• Check the ink levels, the cartridges may be running out of ink.

• Check the telephone for line noise.

• Print a nozzle test pattern to be sure the cartridge nozzles are clean. For help, see Cleaning the print cartridge nozzles.

• The machine sending you a f ax may have a dirty scanner bed.

• Check the telephone line for noise.

The machine sending you a fax may have had a temporary document jam.

www.lexmark.com

Lexmark X125

Basics

Problem: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

The machine dials a number, but fails to make a connection with another fax mac hine.

Pages have a small strip of text printed at the top with a large blank area below.

Incoming faxe s have missing characters at the bottom edge of a page.

The fax machine you are dialing may be turned off, out of paper, or cannot answer incoming calls.

You may have selected the wrong paper size setting. See the Loading

specialty paper section.

From the Settings Utility, click fax. From the Miscellaneous area, set Auto Reduction On.

www.lexmark.com

Lexmark X125

Basics

Troubleshooting

Operator panel display error messages

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Message: Solution:

Add Cartridge Open the operator panel, and then open the cartridge access door.

Install the cartridges. Close the cartridge access door, and then close the operator panel. Press Options until the correct cartridge appears on the display, and then press Start/Yes.

Add Paper (You may hear a beep

warning.) Cancel Pressed, Please

Wait Change All Ink

Change Black Ink Change Color Ink

Change Black Ink Replace the black cartridge, and then select New Right. This resets the

Load paper in the paper support.

Wait for the All-In-One to stop faxing the current job.

Open the operator panel, and then open the cartridge access door. Install or reinstall the indicated cartridge(s). Close the cartridge access door, and then close the operator panel. Press Options until the correct cartridge displays.

monitoring system, and then prints any faxes in memory.

www.lexmark.com

Lexmark X125

Basics

Message: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Check Cartridge Add Cartridges

Document Out, Please Wait

Enter Fax Number To Dial (with beep warning and

return to Ready state) Fax Speed #? Undefined Enter an assigned speed-dial number. Use the Settings Utility to set up

1 Open the operator panel, and then open the cartridge access

door. Install a black cartridge or a photo cartridge. Close the cartridge access door, and then close the operator panel. Press

Options until the correct cartridge displays.

2 Cancel the print job:

– Click Start Settings Printers – Double-click Lexmark X125 Pr inter icon.

The active print jobs display.

– Right-click the print job you want to stop, and then click Cancel

Printing.

3 Print your document.

Wait for all documents loaded in the document support to scan completely.

Use the Settings Utility to set up speed-dial numbers.

speed-dial numbers. For help, see Customizing the fax settings.

www.lexmark.com

Lexmark X125

Basics

Message: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Learning DRPD Failed (with beep warning and

return to Ready state) Load Document

(with beep warning) Memory Full! Your All-In-One is low on memory. The job is stopped. Try to send your

Memory Full (with return to Ready

state) Memory Full, Continue Press Start/Yes to print the fully-scanned pages and continue

Memory Full, To Abort, Cancel

Check your telephone line connection.

Load your document in the document support, and then press Start/ Yes.

job again when more memory is available. If you are using the fax function when this error message appears, the

sending machine should see a transmission error and send the fax again.

Wait for memory to become available, and send your job again, or turn Memory XMIT off from the Setup menu or the Settings Utility. For help, see Customizing the fax settings.

scanning. Press Cancel/No to cancel copying.

Press Start/Yes to print the scanned pages in memory, and then continue the scanning process.

Press Cancel/No to cancel the copy or fax job.

www.lexmark.com

Lexmark X125

Basics

Copying

Troubleshooting

Message: Solution:

Memory To Print Your copy job will print after the print job is complete. Open Cover And Remove

Paper Jam

Open the operator panel and remove the jammed document.

Printing

Scanning

Faxing

Troubleshooting

Index

PC Not Available (with beep warning and

return to Ready state)

Remove Paper Jam Then Press Start

• Most of the time, when PC Not Available appears on your operator panel display, you are attempting to make multiple copies while your All-In-One is set to a color copy mode. If you would like to make multiple black and white copies without a computer, you can change the color mode to Black Draft, Black Normal, or Black Photo using the menus on your operator panel display. If you would like to make multiple color copies, you must attach your All-In-One to your computer using a USB cable. – If you have installed the All-In-One software on your computer,

click Start Programs Lexmark X125 Settings Utility. Use the Lexmark X125 Settings Utility to adjust the copy settings.

– For All-In-One CD software installation instructions, refer to the

Quick Reference.

• If PC Not Available appears on your operator panel and you are not attempting to make multiple copies, verify that a standard USB cable is connected to the computer and that the computer is on and not in sleep mode.

Clear the Paper jam, and then press Start/Yes.

www.lexmark.com

Lexmark X125

Basics

Message: Solution:

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Resource Busy Try Later (with beep warning and

return to prior state) Scan To Undefined

(with beep warning)

Wait for current computer-to-printer port activity to complete, and then send the job again.

Use the Lexmark Settings Utility to define the scan destination.

www.lexmark.com

Lexmark X125

Basics

Cartridge maintenance

Troubleshooting

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

Cleaning the print cartridge nozzles

To improve print quality, you may need to clean the nozzles. You can use the operator panel or the Settings Utility to clean the nozzles.

Using the operator panel: Using the computer:

1 Load paper in the All-In-One. 2 Press Setup. 3 Press Menu until Maintenance appears on

the display.

4 Press Options until Cartridge Clean

appears.

5 Press Start/Yes.

1 Load paper in the All-In-One. 2 Click Start

Lexmark X125 Settings Utility.

3 Click print. 4 Click Properties. 5 From the Maintenance tab, select Clean

printheads.

Programs Lexmark X125

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

The All-In-One feeds a sheet of paper and prints a nozzle test pattern similar to the one shown.

1 Examine the test pattern.

Troubleshooting

Index

2 If the printed bars of the printout f ad e on either side or are shorter than the other bars,

the cartridge is running low on that particular color ink. If t his is the case, you need to replace the print cartridge. For help , see Maintaining the cartridges. If this is not the case, go to step 3.

3 Print your document again to verify the print quality has improved.

www.lexmark.com

Lexmark X125

Basics

Copying

Troubleshooting

4 If print quality does not improve, remove and reinstall the print cartridge. 5 Repeat the Cleaning the print cartridge nozzles procedure. 6 If print quality is still unacceptable, wipe the print cartridge nozzles. For help, see the

next section.

Printing

Scanning

Faxing

Troubleshooting

Index

Wiping the print cartridge nozzles and contacts

If the print quality does not improve after Cleaning the print cartridge nozzles, dried ink may be on the nozzles or contacts.

1 Remove the print cartridges. 2 Dampen a clean, lint-free cloth with water. 3 Hold the cloth against the nozzles f or about thr ee seconds. Gent ly bl ot and wipe dry in

one direction.

Nozzles

www.lexmark.com

Lexmark X125

Basics

Copying

Troubleshooting

4 Hold a clean, damp section of cloth against the contacts for about three seconds.

Gently blot and wipe dry in one direction.

Printing

Scanning

Faxing

Troubleshooting

Index

Contacts

5 Let the nozzles and contacts dry completely. 6 Reinstall the print cartridges, and then print your document again. 7 If the print quality has not improved, try Cleaning the print cartridge nozzles up to

two more times.

8 If print quality is still unsatisfactory, replace your print cartridges.

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

aligning

cartridges 19

awards

creating 40

blank spaces 78 booklets

assembling 38 printing 36

business cards

personalizing 51

calibrating

scanner 52

cards

loading 13 setting recommendations 32

cartridges

aligning 19 installing 17 part numbers 16 preserving 21 removing 17

certificates

creating 40

copy settings

customizing 24

copying

instructions 23

creating

awards 40 certificates 40 signs 41

custom size paper

loading 14 setting recommendations 32

documents

copying 23 faxing 54 loading 15 printing 26 scanning 44

DRPD

using 61

Electronic emissio n notic es ii

Industry Canada compliance

statement iii

envelopes

Index

loading 13 personalizing 51 setting recommendations 31

error messages 80

fax

receiving 60 sending 54

fax features

advanced 55

fax forwarding

canceling 63 using 62

fax problems

document does not feed 77 incomplete 78 margins 79 missing characters 79 no dial tone 77 not connecting 79 not dialing correctly 77 not receiving automatically 78 not sending faxes 78 not working 77 poor quality 78 small strip of text 79 spots 78 words stretched 78

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

fax settings

customizing 64

faxing

instructions 54

greeting cards

loading 13 setting recommendations 32

handouts

printing 34

index cards

loading 13

setting recommendations 32 installing cartridges 17 instructions

copying 23

faxing 54

printing 26

scanning 44 iron-on transfers

loading 14

setting recommendations 32

keypad 4

letterhead

personalizing 51

cards 13 custom size paper 14 documents 15 envelopes 13 greeting cards 13 index cards 13 iron-on transfers 14 photo cards 13 photo paper 13 postcards 13 specialty paper 13 transparencies 14

messages

error 80

multiple sheets feed 72

notices

Index

Electronic emission notices ii safety information ii Telecommunications notices v

nozzles

cleaning 85 wiping 87

operator panel 3 ordering supplies 12

paper jam 71 part numbers

black cartridges 16 color cartridges 16 photo cartr idge 16

personalizing

business cards 51 envelopes 51 letterheads 51

photo cards

loading 13 setting recommendations 32

photo paper

loading 13 setting recommendations 32

photo papers stick together 76

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

Index

postcards

loading 13

setting recommendations 32 print quality

envelopes do not feed 76

faded colors 75

margins 75

missing characters 73

paper misfeeds 72

photos contain white lines 76

smudged 74

too dark 74

transparencies contain white

lines 76

transparencies stick together

76 unexpected characters 73 vertical straight l ines not smooth

73 white lines 74

print settings

customizing 26

printing

instructions 26

receiving

fax 60

removing cartridges 17

safety information ii scan settings

customizing 46

scanner

calibrating 52

scanning

instructions 44 to a file 48 to an application 50 to an e-mail 47 to Text (OCR) 49

set up

answering machine 67 computer modem 68 telephone 65

setting recommendations

cards 32 custom size paper 32 envelopes 31 greeting cards 32 index cards 32 iron-on transfers 32 photo cards 32 photo paper 32 postcards 32 transparencies 32

signs

creating 41

Index

speaker

using 59

specialty paper

custom size paper 14 envelopes 13 greeting cards 13 index cards 13 iron-on transfers 14 loading 13 photo cards 13 photo paper 13 postcards 13 transparencies 14

speed dial

programming 57

supplies

ordering 12

Telecommunications notices v test page

nozzle test pattern 86

test pattern

alignment 20

transparencies

loading 14 setting recommendations 32

T-shirts

customizing 39

www.lexmark.com

Lexmark X125

Basics

Copying

Printing

Scanning

Faxing

Troubleshooting

two-sided printing 33

wiping nozzles 87

Index

www.lexmark.com

Lexmark X125

Lexmark X125 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual