Lexmark MX6500E User Manual 2

MX6500e

User's Guide

February 2014 www.lexmark.com

Machine type(s):

4036

Model(s):

310

Contents 2

Safety information.......................................................................................7

Learning about the scanner and printer........................................................9

Finding information about the scanner.....................................................................................................9

Selecting a location for the printer and the scanner...............................................................................10

Printer configurations.............................................................................................................................11

Basic functions of the scanner.................................................................................................................12

Understanding the ADF and scanner glass..............................................................................................12

Understanding the scanner control panel...................................................14

Understanding the scanner control panel...............................................................................................14

Understanding the colors of the Sleep button and indicator lights........................................................15

Understanding the scanner home screen...............................................................................................15

Using the touch-screen buttons..............................................................................................................17

Setting up and using the home screen applications....................................19

Finding the IP address of the scanner.....................................................................................................19

Finding the IP address of the computer..................................................................................................19

Accessing the Embedded Web Server.....................................................................................................19

Customizing the home screen.................................................................................................................20

Understanding the different applications...............................................................................................20

Activating the home screen applications................................................................................................21

Exporting and importing a configuration................................................................................................27

Setting up Remote Operator Panel.........................................................................................................28

Additional scanner and printer setup.........................................................29

Connecting the scanner and the printer.................................................................................................29

Installing a scanner communications card in the printer........................................................................29

Installing internal options in the scanner................................................................................................34

Installing hardware options.....................................................................................................................49

Attaching cables......................................................................................................................................53

Setting up the scanner software.............................................................................................................55

Networking..............................................................................................................................................56

Verifying printer setup............................................................................................................................60

Contents 3

Loading paper and specialty media............................................................62

Setting the paper size and type...............................................................................................................62

Configuring Universal paper settings......................................................................................................62

Loading the 550‑sheet tray.....................................................................................................................62

Loading the 2100‑sheet tray...................................................................................................................69

Loading the multipurpose feeder............................................................................................................76

Loading business cards into the ADF.......................................................................................................80

Linking and unlinking trays......................................................................................................................81

Paper and specialty media guide................................................................83

Using specialty media..............................................................................................................................83

Paper guidelines......................................................................................................................................85

Supported paper sizes, types, and weights.............................................................................................88

Printing......................................................................................................94

Printing forms and documents................................................................................................................94

Printing from a flash drive or mobile device...........................................................................................95

Printing confidential and other held jobs................................................................................................97

Printing information pages......................................................................................................................99

Canceling a print job................................................................................................................................99

Copying....................................................................................................101

Making copies.......................................................................................................................................101

Copying film photos..............................................................................................................................102

Copying on specialty media...................................................................................................................102

Customizing copy settings.....................................................................................................................103

Placing information on copies...............................................................................................................108

Canceling a copy job..............................................................................................................................109

Understanding the copy options...........................................................................................................109

E-mailing..................................................................................................112

Setting up the printer to e-mail.............................................................................................................112

Creating an e-mail shortcut...................................................................................................................113

E-mailing a document............................................................................................................................114

Customizing e-mail settings...................................................................................................................115

Canceling an e-mail...............................................................................................................................116

Understanding the e-mail options........................................................................................................116

Contents 4

Faxing......................................................................................................119

Setting up the scanner to fax................................................................................................................119

Sending a fax.........................................................................................................................................133

Creating shortcuts.................................................................................................................................136

Customizing fax settings........................................................................................................................137

Canceling an outgoing fax.....................................................................................................................138

Holding and forwarding faxes...............................................................................................................138

Understanding the fax options..............................................................................................................139

Scanning...................................................................................................142

Using Scan to Network..........................................................................................................................142

Scanning to an FTP address...................................................................................................................142

Scanning to a computer or to a flash drive...........................................................................................145

Understanding the scan options...........................................................................................................146

Understanding the printer menus............................................................149

Menus list..............................................................................................................................................149

Supplies menu.......................................................................................................................................150

Paper menu...........................................................................................................................................150

Reports menu........................................................................................................................................163

Network/Ports menu.............................................................................................................................164

Security menu.......................................................................................................................................177

Settings menu........................................................................................................................................183

Saving money and the environment.........................................................230

Saving paper and toner.........................................................................................................................230

Saving energy........................................................................................................................................231

Recycling................................................................................................................................................233

Securing the printer..................................................................................235

Statement of Volatility..........................................................................................................................235

Erasing volatile memory........................................................................................................................235

Erasing non‑volatile memory................................................................................................................236

Erasing scanner hard disk memory.......................................................................................................236

Configuring scanner hard disk encryption.............................................................................................237

Finding printer security information.....................................................................................................238

Contents 5

Maintaining the scanner and the printer..................................................239

Cleaning the printer..............................................................................................................................239

Cleaning the exterior of the scanner.....................................................................................................239

Cleaning the scanner glass....................................................................................................................240

Cleaning the ADF glass..........................................................................................................................240

Cleaning the ADF parts..........................................................................................................................241

Cleaning the touch screen.....................................................................................................................245

Emptying the hole punch box................................................................................................................246

Storing supplies.....................................................................................................................................246

Checking the status of supplies.............................................................................................................246

Ordering supplies..................................................................................................................................247

Replacing supplies.................................................................................................................................251

Moving the scanner and the printer.....................................................................................................258

Managing the scanner and the printer......................................................262

Finding advanced networking and administrator information.............................................................262

Checking the virtual display...................................................................................................................262

Setting up e‑mail alerts.........................................................................................................................262

Viewing reports.....................................................................................................................................262

Configuring supply notifications from the Embedded Web Server.......................................................263

Restoring factory default settings.........................................................................................................264

Clearing jams............................................................................................265

Avoiding jams........................................................................................................................................265

Understanding jam messages and locations.........................................................................................267

[x]‑page jam, lift front cover to remove cartridge. [200–201]..............................................................270

[x]‑page jam, open upper rear door. [202]...........................................................................................272

[x]‑page jam, open upper and lower rear door. [231–234]..................................................................273

[x]‑page jam, remove standard bin jam. [203]......................................................................................275

[x]‑page jam, remove tray 1 to clear duplex. [235–239].......................................................................275

[x]‑page jam, open tray [x]. [24x]..........................................................................................................277

[x]‑page jam, clear manual feeder. [250]..............................................................................................278

[x]‑page jam, remove paper, open mailbox rear door. Leave paper in bin. [41y.xx]............................279

[x]‑page jam, remove paper, open finisher rear door. Leave paper in bin. [451].................................281

[x]‑page jam, remove paper, open stapler door. Leave paper in bin. [455–457]..................................282

[x]‑page jam, remove paper, open expander rear door. Leave paper in bin. [43y.xx]..........................286

Contents 6

[x]‑page jam, open automatic feeder top cover [28y.xx]......................................................................287

Troubleshooting.......................................................................................288

The indicator light is blinking................................................................................................................288

Understanding the printer messages....................................................................................................288

Solving printer problems.......................................................................................................................309

Solving print problems..........................................................................................................................316

Solving copy problems..........................................................................................................................343

Solving fax problems.............................................................................................................................346

Solving scanner problems.....................................................................................................................352

Solving home screen application problems...........................................................................................358

Embedded Web Server does not open.................................................................................................358

Contacting customer support................................................................................................................359

Notices.....................................................................................................361

Product information..............................................................................................................................361

Edition notice........................................................................................................................................361

Power consumption..............................................................................................................................365

Index........................................................................................................377

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the scanner, follow these guidelines to avoid personal injury or scanner damage:

• Turn off the scanner using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the scanner before moving it.

CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or scanner damage:

• Make sure your fingers are not under the scanner when you set it down.

• Put the scanner on a flat and stable surface.

• Before setting up the scanner, make sure there is adequate clearance around it.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn off the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If two or more optional finishers are installed, then remove the finishers individually from the printer.

Notes:

– Make sure to remove the topmost finisher first.

– To remove the finisher, hold the finisher on both sides, and then lift the latches to unlock the finisher.

• If the printer does not have a caster base but is configured with optional trays, then remove the trays.

Note: Slide the latch on the right side of the optional tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Make sure there is adequate clearance around the printer.

• Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Safety information 8

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the scanner, unplug the power cord from the wall outlet and disconnect all cables from the scanner before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Learning about the scanner and printer 9

Learning about the scanner and printer

Finding information about the scanner

What are you looking for? Find it here

Initial setup instructions:

• Connecting the scanner to the printer

• Installing the scanner software

Additional setup and instructions for using the scanner:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring scanner settings

Setup documentation—The setup documentation came with the scanner and is also available on the Lexmark Web site at

User's Guide and Quick Reference Guide—The guides are available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the scanner software

• Configuring the scanner on a network

• Caring for and maintaining the scanner

• Troubleshooting and solving problems

Instructions for:

• Connecting the scanner to an Ethernet network

• Troubleshooting scanner connection problems

Help using the scanner software Windows or Mac Help—Open a scanner software

Networking Guide—Open the Software and Documentation CD, and then navigate to:

Documentation > User’s Guide and other publications > Networking Guide

program or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the scanner

software.

• The scanner software is located in the device

program folder or on the desktop, depending on your operating system.

Learning about the scanner and printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your scanner.

Record the following information (located on the store receipt and at the back of the scanner), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this scanner, or visit the Lexmark Web

http://support.lexmark.com.

site at

• In other countries and regions—See the printed

warranty that came with your scanner.

Selecting a location for the printer and the scanner

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer and the scanner, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer and the scanner: – Within the distance allowed by the length of the Ethernet cable. – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer and the scanner for proper ventilation:

Learning about the scanner and printer 11

1 Right side 15.2 cm (6 in.) 1 Rear 2.5 cm (1 in.)

2 Front 15.2 cm (6 in.) 2 Front 2.5 cm (1 in.)

3 Left side 50.8 cm (20 in.) 3 Right side 2.5 cm (1 in.)

4 Rear 15.2 cm (6 in.) 4 Left side 36.8 cm (14.5 in.)

5 Top 11.5 cm (4.5 in.) 5 Top 55.9 cm (22 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

1 ADF bin

2 Automatic document feeder (ADF)

3 Scanner cover

4 Standard bin

Learning about the scanner and printer 12

5 Printer control panel

6 Multipurpose feeder

7 550‑sheet tray

8 Scanner glass

9 Scanner control panel

Basic functions of the scanner

When configured with the printer, the scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the touch screen to perform specific copy jobs.

• Send fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a USB flash memory device, or an FTP

destination.

• Scan documents and send them to another printer (PDF by way of FTP).

When the printer is converted into a multifunction device, all printer messages will be seen on the touch screen.

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple pages, including duplex pages. Note: You may also load business cards into the ADF.

Use the scanner glass for single pages or book pages, small items (such as business cards, postcards or photos), transparencies, photo paper, or thin media such as magazine clippings.

Using the ADF

• Load letter‑ and A4‑size documents into the ADF facedown, long edge first.

• Load legal‑ and A3‑size documents into the ADF facedown, short edge first.

• Load up to 100 sheets of plain paper in the ADF input tray.

Learning about the scanner and printer 13

• Load up to 30 sheets of A3‑, tabloid‑ or 11 x 17 in. size plain paper.

• Scan sizes from 50.8 x 76.2 mm (2 x 3 in.) to 299.7 x 431.8 mm (11.8 x 17 in.).

• Scan documents with different paper sizes (letter and legal).

• Scan media weights of 52–120 g/m

(12–34 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

• Place a document facedown on the scanner glass in the lower left corner.

• Scan or copy documents up to 114 mm x 140 mm (4.5 x 5.5 in.) to 216 x 356 mm (8.5 x 11 in.).

• Copy books with the book spine on the lower right corner of the scanner glass.

Understanding the scanner control panel 14

Understanding the scanner control panel

Item Description

1 Display Lets you view scanning, copying, faxing, and printing options as well as status and error messages

2 Indicator light

3 Sleep Enables Sleep mode

4 Keypad Lets you enter numbers, letters, or symbols on the display

• Off—The power is off.

• Blinking green—The scanner is warming up, processing data, or printing.

• Solid green—The scanner is on, but idle.

• Blinking red—Operator intervention is needed.

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep mode—The indicator light is illuminated solid green, Sleep button

is unilluminated.

• Operating in Sleep mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

The following actions wake the printer from Sleep mode:

• Touching the screen or pressing any button

• Opening an input tray, cover, or door

• Sending a print job from the computer

• Performing a power‑on‑reset with the main power switch

5 USB port Lets you insert a USB flash drive to send data or to save scanned images.

For instructions on how to use the USB port, see

6 Submit Lets you submit changes made in the scanner settings

7 Stop/Cancel Stops all scanner activity

Note: A list of options is displayed once Stopped appears on the display.

8 Home Lets you navigate back to the home screen

“Printing from a flash drive” on page 95.

Understanding the scanner control panel 15

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and the indicator lights on the scanner control panel signify a scanner and a printer status.

Sleep button light Scanner and printer status

Off The scanner and the printer are off, idle or in Ready state.

Solid amber The scanner and the printer are in Sleep mode.

Indicator light Scanner and printer status

Off The scanner and the printer are off.

Blinking green The scanner and the printer are warming up or processing data.

The printer is printing.

Solid green The scanner and the printer are on, but idle.

Blinking red The scanner and the printer require user intervention.

Understanding the scanner home screen

When the scanner is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

2 3 4 5

Touch To

1 Change Language Launch the Change Language pop‑up window that lets you change the primary language of

the scanner.

2 Copy Access the Copy menus and make copies.

3 Fax Access the Fax menus and send faxes.

4 E-mail Access the E-mail menus and send e‑mails.

5 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Understanding the scanner control panel 16

Touch To

6 Arrows Scroll up or down.

7 Forms and Favorites Quickly find and print frequently used online forms.

8 Menu icon Access the scanner menus.

Note: The menus are available only when the scanner is in Ready state.

9 Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any

other application.

10 USB Drive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or a

flash drive is connected to the scanner.

11 Held Jobs Display all current held jobs.

12 Status/Supplies

• Show a warning or error message whenever the scanner or the printer requires

intervention to continue processing.

• Access the messages screen for more information on the message, and how to clear it.

13 Tips Open a context-sensitive Help dialog.

14 Search held jobs Search for one or more of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Features

Feature Description

Menu path Example: Menus > Settings > Copy Settings >

Number of Copies

A menu path is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined because it is the current screen. If you touch an

underlined word on the “Number of Copies” screen before the number of copies is set and saved, then the selection is not saved, and it does not become the default setting.

Attendance message alert

Warning

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

Understanding the scanner control panel 17

Feature Description

Status message bar

• Show the current status such as Ready or Busy.

• Show scanner and printer conditions such as Replace separator pad or

Cartridge low.

• Show intervention messages so the scanner can continue processing.

Scanner IP address Example:

123.123.123.123

The IP address of your network scanner is located at the upper left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure scanner and printer settings even when you are not physically near the scanner.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary, depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Touch To

1 Arrows View a list of options.

2 Copy It Print a copy.

3 Advanced Options Select a copy option.

4 Home Go to the home screen.

5 Increase Select a higher value.

6 Decrease Select a lower value.

7 Tips Open a context-sensitive Help dialog.

Understanding the scanner control panel 18

Other touch-screen buttons

Touch To

Cancel

Reset

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Reset values on the screen.

Setting up and using the home screen applications 19

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications.

• There may be additional solutions and applications available for purchase. To learn more, go to

www.lexmark.com or contact the place where you purchased the scanner.

Finding the IP address of the scanner

Notes:

• Make sure your scanner is connected to a network or to a print server.

• An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

You can find the scanner IP address:

• From the top left corner of the scanner home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Finding the IP address of the computer

For Windows users

1 In the Run dialog box, type cmd to open the command prompt.

2 Type ipconfig, and then look for the IP address.

For Macintosh users

1 From System Preferences in the Apple menu, select Network.

2 Select your connection type, and then click Advanced > TCP/IP.

3 Look for the IP address.

Accessing the Embedded Web Server

The Embedded Web Server is the scanner Web page that lets you view and remotely configure scanner and printer settings even when you are not physically near the scanner.

1 Obtain the scanner IP address:

• From the scanner home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 20

2 Open a Web browser, and then type the scanner IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic scanner functions.

a Click Settings > General Settings > Home screen customization. b Select the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

c Click Submit.

• Customize the icon for an application. For more information, see “Finding information about the home screen

applications” on page 21 or see the documentation that came with the application.

Understanding the different applications

Use To

ADF Card Copy Scan and print both sides of a card on a single page using the ADF. For more information, see

up ADF Card Copy” on page 24.

Bar Code Discovery Create and manage bar code templates. For more information, see

page 26.

Card Copy Scan and print both sides of a card on a single page. For more information, see

on page 22.

Fax Scan a document, and then send it to a fax number. For more information, see

119.

Forms and Favorites Quickly find and print frequently used online forms directly from the scanner home screen. For more

information, see

Multi Send Scan a document, and then send it to multiple destinations. For more information, see

Multi Send” on page 23.

MyShortcut Create shortcuts directly on the scanner home screen. For more information, see

on page 23.

“Setting up Forms and Favorites” on page 21.

“Using Bar Code Discovery” on

“Setting up Card Copy”

“Faxing” on page

“Using MyShortcut”

“Setting

“Setting up

Scan to E‑mail Scan a document, and then send it to an e‑mail address. For more information, see

page 112.

Scan to Computer Scan a document, and then save it to a predefined folder on a host computer. For more information,

“Setting up Scan to Computer” on page 146.

see

Scan to FTP Scan documents directly to a File Transfer Protocol (FTP) server. For more information, see

to an FTP address” on page 143.

“E-mailing” on

“Scanning

Setting up and using the home screen applications 21

Use To

Scan to Network Scan a document, and then send it to a network shared folder. For more information, see

up Scan to Network” on page 24.

Scan to Sharepoint Securely scan documents to sites housed on SharePoint servers. For more information, see

up Scan to Sharepoint” on page 26.

“Setting

Activating the home screen applications

Finding information about the home screen applications

Your scanner comes with preinstalled home screen applications. Before you can use these applications, you must first activate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see

For more information on configuring and using the home screen applications, do the following:

1 Go to http://support.lexmark.com.

2 Click Software Solutions, and then select either of the following:

• Scan to Network—This lets you find information about the Scan to Network application.

• Other Applications—This lets you find information about the other applications.

3 Click the Manuals tab, and then select the document for the home screen application.

“Accessing the Embedded Web Server” on page 19.

Setting up Forms and Favorites

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User’s Guide, go to

Use To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the scanner home screen.

Note: The scanner must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the scanner at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Click Add, and then customize the settings.

Notes:

http://support.lexmark.com.

• See the mouse-over help beside each field for a description of the setting.

Setting up and using the home screen applications 22

• To make sure the location settings of the bookmark are correct, type the correct IP address of the host

computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see

“Finding the IP address of the computer” on page 19.

• Make sure the scanner has access rights to the folder where the bookmark is located.

4 Click Apply.

To use the application, touch Forms and Favorites on the scanner home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Card Copy

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Quickly and easily copy insurance, identification, and other wallet‑size cards. You can scan and print both sides of a card on a single page, saving paper and showing the information

on the card in a more convenient manner.

http://support.lexmark.com.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Card Copy.

3 Change the default scanning options, if necessary.

• Default tray—Select the default tray to be used for printing scan images.

• Default number of copies—Specify the number of copies that should automatically print when the application

is used.

• Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the

scanned card is printed. Select Best for Content if you want the scanner to adjust the contrast automatically.

• Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

• Resolution setting—Adjust the quality of the scanned card.

Notes:

– When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and 400 dpi for

black and white.

– When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for color, and

300 dpi for black and white.

• Print Borders—Select the check box to print the scan image with a border around it.

4 Click Apply.

To use the application, touch Card Copy on the scanner home screen, and then follow the instructions.

Setting up and using the home screen applications 23

Using MyShortcut

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Create shortcuts on the scanner home screen, with settings for up to 25 frequently used copy, fax, or e-mail jobs.

To use the application, touch MyShortcut, and then follow the instructions on the scanner display.

http://support.lexmark.com.

Setting up Multi Send

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

http://support.lexmark.com.

Use To

Scan a document, and then send the scanned document to multiple destinations.

Note: Make sure there is enough space in the scanner hard disk.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Multi Send.

3 From the Profiles section, click Add, and then customize the settings.

Notes:

• See the mouse‑over help beside each field for a description of the setting.

• If you select FTP or Share Folder as a destination, then make sure the location settings of the destination are

correct. Type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see

computer” on page 19.

“Finding the IP address of the

4 Click Apply.

To use the application, touch Multi Send on the scanner home screen, and then follow the instructions on the scanner display.

Setting up and using the home screen applications 24

Setting up Scan to Network

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User's Guide, go to

Use To

Scan a document and send it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The scanner must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the scanner at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do either of the following:

• Click Set up Scan to Network.

• Click Settings > Apps > Apps Management > Scan to Network.

http://support.lexmark.com.

3 Specify the destinations, and then customize the settings.

Notes:

• See the mouse-over help beside some of the fields for a description of the setting.

• To make sure the location settings of the destination are correct, type the correct IP address of the host

computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see

“Finding the IP address of the computer” on page 19.

• Make sure the scanner has access rights to the folder where the specified destination is located.

4 If necessary, click Click here to expand for more options.

5 Click OK > Apply.

To use the application, touch Scan to Network on the scanner home screen, and then follow the instructions on the scanner display.

Setting up ADF Card Copy

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Quickly and easily copy insurance, identification, and other wallet‑size cards using the Automatic Document Feeder (ADF).

You can scan and print both sides of a card on a single page, saving paper and showing the information on the card in a more convenient manner.

http://support.lexmark.com.

Setting up and using the home screen applications 25

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > ADF Card Copy.

3 Change the default output options, if necessary.

Selecting output options

•

Print Output—Select this option to print the scanned card.

• E‑mail Output—Select this option to send the scanned card as an e‑mail attachment.

• Network Share Output—Select this option to save the scanned card to a shared folder on the network.

• Scan File Format—Specify the output format (TIFF, JPEG, or PDF) of the scanned card.

Configuring e‑mail setting

•

Default e-mail address—Specify the destination e‑mail address for the scanned card. Use a comma to separate multiple e‑mail addresses.

Configuring network destination settings

•

Destination Server Address—Type the server name or IP address of the shared network folder, with the format

\\server\share.

• Domain (Optional)—Type the Windows domain for the destination if the destination resides within a different

Windows domain than the printer.

• Username—Type the default user name to connect to the destination.

• Password—Type the default password to connect to the destination.

• Authentication Type—Select how users are authenticated when connecting to the destination.

• Append Timestamp—Select the check box to add a time stamp to the file name.

4 Change the default scanning options, if necessary.

• Default tray—Select the default tray to be used for printing scan images.

• Default number of copies—Specify the number of copies that should automatically print when the application

is used.

• Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the

scanned card is printed. Select Best for Content if you want the scanner to adjust the contrast automatically.

• Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

• Resolution setting—Adjust the quality of the scanned card.

Notes:

– When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and 400 dpi for

black and white.

– When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for color, and 300

dpi for black and white.

• Print Borders—Select the check box to print the scan image with a border around it.

5 Click Apply.

To use the application, touch ADF Card Copy on the scanner home screen, and then follow the instructions.

Setting up and using the home screen applications 26

Setting up Scan to Sharepoint

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User's Guide, go to

Use To

• Securely scan documents to Web sites housed on SharePoint servers.

• Allow Web site navigation, folder creation, and printing of documents saved in SharePoint sites from

the scanner.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Add or edit a profile.

Adding a profile

From the Configure page, click Add.

http://support.lexmark.com.

Editing a profile

From the Configure page, select a profile to edit, and then click Edit.

3 Configure the proxy settings for the scanner. Type the proxy host name and port number used to connect to the

server.

4 If necessary, change the Sharepoint settings. For more information, see the documentation that came with your

application.

5 Click Apply.

To use the application, touch Scan to Sharepoint on the scanner home screen, and then follow the instructions on the scanner display.

Using Bar Code Discovery

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

http://support.lexmark.com.

Setting up and using the home screen applications 27

Use To

Create and manage bar code templates to specify the location and type of bar code that users will frequently scan.

Note: Bar Code Discovery can only be accessed from the scanner home screen.

To use the application, touch Bar Code Discovery from the scanner home screen, and then follow the instructions on the scanner display.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other devices.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 To export or import a configuration for one application, do the following:

a Click Settings > Apps > Apps Management. b From the list of installed applications, click the name of the application you want to configure. c Click Configure, and then do either of the following:

• To export a configuration to a file, click Export, and then follow the instructions on the computer screen to

save the configuration file.

Notes:

– When saving the configuration file, you can type a unique file name or use the default name. – If a "JVM Out of Memory” error occurs, then repeat the export process until the configuration file is

saved.

• To import a configuration from a file, click Import, and then browse to the saved configuration file that was

exported from a previously configured device.

Notes:

– Before importing the configuration file, you can choose to preview it first or load it directly. – If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Setting up and using the home screen applications 28

3 To export or import a configuration for multiple applications, do the following:

a Click Settings > Import/Export. b Do either of the following:

• To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions

on the computer screen to save the configuration file.

• To import a configuration file, do the following:

1 Click Import Embedded Solutions Settings File > Choose File, and then browse to the saved configuration

file that was exported from a previously configured device.

2 Click Submit.

Setting up Remote Operator Panel

This application shows the scanner control panel on your computer screen and lets you interact with the scanner control panel, even when you are not physically near the network scanner. From your computer screen, you can view the scanner status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network scanner.

1 Open a Web browser, and then type the scanner IP address in the address field.

Note: View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Remote Operator Panel Settings.

3 Select the Enabled check box, and then customize the settings.

4 Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

Additional scanner and printer setup 29

Additional scanner and printer setup

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner.

Connecting the scanner and the printer

Before connecting the scanner and the printer, make sure to:

• Install the communications card in the printer. For more information, see “Installing a scanner communications

card in the printer” on page 29.

• Connect the scanner and the printer using the green Ethernet cable. For more information, see “Attaching cables”

on page 53.

Communication between the scanner and the printer is disconnected when any of the devices is turned off or when the green Ethernet cable that connects both devices is unplugged. To restore communication between the scanner and the printer:

1 Turn on the printer.

2 Turn on the scanner.

Note: Communication between the scanner and the printer is restored when Ready appears on the scanner display.

Installing a scanner communications card in the printer

Notes:

• The scanner communications card should be installed only on its designated slot. If an internal memory is

installed in this slot, then transfer it to the option slot beside it.

• This task requires a flat‑head screwdriver.

Additional scanner and printer setup 30

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Remove the controller board access cover.

2 Using a flat‑head screwdriver, loosen the screws on the controller board shield.

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