Lexmark MB2650, MX622, XM3250 MFPs User Manual

MB2650, MX622, XM3250 MFPs

User's Guide

February 2020 www.lexmark.com

Machine type(s):

7018

Models:

676, 678, 679, 686

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................13

Attaching cables................................................................................................................................................. 14

Using the control panel.................................................................................................................................... 15

Understanding the status of the power button and indicator light.......................................................15

Setting up and using the home screen applications.............................. 17

Using the home screen.....................................................................................................................................17

Customizing the home screen........................................................................................................................18

Setting up Card Copy........................................................................................................................................18

Creating a shortcut............................................................................................................................................ 18

Using Display Customization.......................................................................................................................... 19

Conﬁguring Eco‑Settings................................................................................................................................. 19

Using Customer Support.................................................................................................................................20

Using QR Code Generator..............................................................................................................................20

Setting up Scan Center....................................................................................................................................20

Setting up Device Quotas...............................................................................................................................20

Managing bookmarks........................................................................................................................................21

Managing contacts............................................................................................................................................22

Setting up and using the accessibility features..................................... 24

Enabling Magniﬁcation mode.........................................................................................................................24

Activating Voice Guidance..............................................................................................................................24

Navigating the screen using gestures.........................................................................................................24

Adjusting the Voice Guidance speech rate................................................................................................25

Using the keyboard on the display...............................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Contents 3

Loading paper and specialty media.........................................................26

Setting the paper size and type.................................................................................................................... 26

Conﬁguring Universal paper settings.......................................................................................................... 26

Loading trays......................................................................................................................................................26

Loading the multipurpose feeder................................................................................................................. 28

Linking trays........................................................................................................................................................29

Paper support..............................................................................................30

Supported paper sizes.....................................................................................................................................30

Supported paper types....................................................................................................................................32

Supported paper weights............................................................................................................................... 32

Printing.........................................................................................................33

Printing from a computer.................................................................................................................................33

Printing from a mobile device........................................................................................................................ 33

Printing from a ﬂash drive............................................................................................................................... 35

Supported ﬂash drives and ﬁle types.......................................................................................................... 36

Conﬁguring conﬁdential jobs......................................................................................................................... 37

Printing conﬁdential and other held jobs.................................................................................................... 37

Printing a font sample list................................................................................................................................38

Printing a directory list......................................................................................................................................38

Canceling a print job.........................................................................................................................................38

Copying........................................................................................................40

Using the automatic document feeder and scanner glass.................................................................... 40

Making copies....................................................................................................................................................40

Copying photos................................................................................................................................................. 40

Copying on letterhead...................................................................................................................................... 41

Copying on both sides of the paper..............................................................................................................41

Reducing or enlarging copies.........................................................................................................................41

Collating copies.................................................................................................................................................. 41

Placing separator sheets between copies.................................................................................................. 41

Copying multiple pages onto a single sheet............................................................................................. 42

Creating a copy shortcut.................................................................................................................................42

E-mailing...................................................................................................... 43

Using the automatic document feeder and scanner glass.................................................................... 43

Contents 4

Conﬁguring the SMTP server for e‑mail......................................................................................................43

Sending an e-mail..............................................................................................................................................44

Creating an e-mail shortcut.............................................................................................................................44

Faxing...........................................................................................................45

Setting up the printer to fax............................................................................................................................45

Sending a fax......................................................................................................................................................52

Scheduling a fax................................................................................................................................................52

Creating a fax destination shortcut...............................................................................................................53

Changing the fax resolution........................................................................................................................... 53

Adjusting the fax darkness............................................................................................................................. 53

Printing a fax log................................................................................................................................................53

Blocking junk faxes...........................................................................................................................................53

Holding faxes......................................................................................................................................................53

Forwarding a fax................................................................................................................................................54

Scanning...................................................................................................... 55

Using the automatic document feeder and scanner glass.................................................................... 55

Scanning to an FTP server..............................................................................................................................55

Creating an FTP shortcut................................................................................................................................ 55

Scanning to a ﬂash drive.................................................................................................................................56

Scanning to a fax server.................................................................................................................................. 57

Sending scanned documents to a computer.............................................................................................57

Understanding the printer menus............................................................58

Menu map........................................................................................................................................................... 58

Device.................................................................................................................................................................. 59

Print....................................................................................................................................................................... 72

Paper......................................................................................................................................................................81

Copy......................................................................................................................................................................83

Fax.........................................................................................................................................................................87

E-mail.....................................................................................................................................................................91

FTP........................................................................................................................................................................ 97

USB Drive............................................................................................................................................................101

Network/Ports...................................................................................................................................................106

Security................................................................................................................................................................118

Reports............................................................................................................................................................... 126

Contents 5

Help..................................................................................................................................................................... 127

Troubleshooting............................................................................................................................................... 128

Printing the Menu Settings Page................................................................................................................. 128

Securing the printer..................................................................................129

Locating the security slot...............................................................................................................................129

Erasing printer memory..................................................................................................................................129

Erasing printer hard disk memory............................................................................................................... 129

Encrypting the printer hard disk...................................................................................................................130

Restoring factory default settings................................................................................................................130

Statement of Volatility.....................................................................................................................................130

Maintaining the printer.............................................................................132

Adjusting the speaker volume......................................................................................................................132

Networking........................................................................................................................................................ 133

Cleaning printer parts.....................................................................................................................................136

Ordering parts and supplies......................................................................................................................... 139

Replacing parts and supplies........................................................................................................................143

Moving the printer........................................................................................................................................... 158

Saving energy and paper.............................................................................................................................. 158

Recycling............................................................................................................................................................159

Clearing jams..............................................................................................161

Avoiding jams.................................................................................................................................................... 161

Identifying jam locations................................................................................................................................ 162

Paper jam in door A.........................................................................................................................................163

Paper jam in the rear door.............................................................................................................................167

Paper jam in the standard bin.......................................................................................................................168

Paper jam in the duplex unit.........................................................................................................................169

Paper jam in trays.............................................................................................................................................170

Paper jam in the multipurpose feeder........................................................................................................170

Paper jam in the automatic document feeder...........................................................................................171

Paper jam in the ﬁnisher.................................................................................................................................172

Staple jam in the ﬁnisher................................................................................................................................174

Troubleshooting........................................................................................ 176

Network connection problems.....................................................................................................................176

Contents 6

Hardware options problems..........................................................................................................................178

Issues with supplies........................................................................................................................................180

Paper feed problems....................................................................................................................................... 181

Printing problems.............................................................................................................................................184

Faxing problems...............................................................................................................................................213

Scanning problems......................................................................................................................................... 216

Contacting customer support......................................................................................................................220

Upgrading and migrating.........................................................................221

Hardware........................................................................................................................................................... 221

Software............................................................................................................................................................ 235

Firmware........................................................................................................................................................... 235

Notices....................................................................................................... 237

Index........................................................................................................... 251

Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Safety information 9

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 11

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

Learning about the printer 12

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 32°C (50 to 90°F)

Storage temperature 0 to 40°C (32 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 800 mm (32 in.)

2 Rear 203 mm (8 in.)

3 Right side 305 mm (12 in.)

4 Front 510 mm (20 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5 Left side 203 mm (8 in.)

Learning about the printer 13

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

You can conﬁgure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see

optional trays” on page 234.

“Installing

1 Control panel

2 Automatic document feeder (ADF)

3 Standard bin

4 Optional staple ﬁnisher

Note: Only a technical service representative can install this option.

5 Controller board access cover

6 Standard 550‑sheet tray

7 Optional 250‑ or 550‑sheet tray

8 Multipurpose feeder

9 Door A

Learning about the printer 14

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

use only a 26 AWG or larger

ﬁre,

Use the To

1 Power cord socket Connect the printer to an electrical outlet.

2 Ethernet port Connect the printer to an Ethernet network.

3 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

4 USB port Attach a keyboard or any compatible option.

5 USB printer port Connect the printer to a computer.

Learning about the printer 15

Using the control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Power button Turn on or turn o the printer.

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

8 Stop or Cancel button Stop the current printer task.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the status of the printer.

11 Volume buttons Adjust the speaker volume.

12 Speaker port Attach a speaker.

• View printer messages and supply status.

• Set up and operate the printer.

Note: To t urn o the printer, press and hold the power button for

seconds.

ﬁve

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Learning about the printer 16

Indicator light Printer status

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Setting up and using the home screen applications 17

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Settings Access the printer menus.

4 Fax Send fax.

5 Address Book Manage a contact list that other applications on the printer can access.

6 Status/Supplies

7 USB Drive

8 Job Queue Show all the current print jobs.

9 Held Jobs Show the print jobs that are held in the printer memory.

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

• Print photos and documents from a ﬂash drive.

• Scan photos and documents to a ﬂash drive

Note: You can also access this setting by touching the top section of the home screen.

Setting up and using the home screen applications 18

To uc h To

10 Shortcut Center Organize all shortcuts.

11 App Proﬁles Access application proﬁles.

12 Scan Proﬁles Scan and save documents directly to the computer.

13 FTP Scan and save documents directly to an FTP server.

14 Bookmarks Organize all bookmarks.

15 Change Language Change the language on the display.

Customizing the home screen

1 From the control panel, touch Settings > Device > Visible Home Screen Icons.

2 Select the icons that you want to appear on the home screen.

3 Apply the changes.

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Notes:

• Make sure that Display Icon is enabled.

• Make sure that E‑mail Settings and Network Share Settings are conﬁgured.

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

3 Apply the changes.

Note: You need a printer hard disk to scan multiple cards.

Creating a shortcut

1 From the home screen, touch Shortcut Center.

Note: The icon and name may have been changed. For more information, contact your administrator.

2 Select a printer function, and then touch Create Shortcut.

Note: The Secure E‑mail function is not supported.

Setting up and using the home screen applications 19

3 Conﬁgure the settings, and then touch Save.

4 Type a unique shortcut name.

Note: To avoid clipped names on the home screen, type only up to 25 characters.

5 To u ch OK.

The application automatically generates a unique shortcut number. To launch the shortcut, press # and then the shortcut number.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization > Conﬁgure.

• Enable and conﬁgure the screen saver, slideshow, and wallpaper settings.

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based

2 Apply the changes.

notiﬁcations.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You c an re m o v e t he printer. If the slide show stops, then insert the

drive after the slide show starts, but the images are not stored in the

ﬂash

drive again to view the images.

ﬂash

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

Conﬁgure

3 Apply the changes.

Eco‑Mode or Schedule Power Modes.

Setting up and using the home screen applications 20

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

conﬁgure

the settings.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 21

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas >

Conﬁgure

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Note: For information on how to

Quotas Administrator’s Guide.

conﬁgure

the application and its security settings, see the Device

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Bookmark, and then type a bookmark name.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other ﬁle types such as DOCX and XLXS are supported in some printer models.

4 Click Save.

Creating folders

1 Open a web browser, and then type the printer IP address in the address

ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 22

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Folder, and then type a folder name.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Note: You can create folders or bookmarks inside a folder. To create a bookmark, see

on page 21.

“Creating bookmarks”

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

ﬁeld.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Setting up and using the home screen applications 23

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 24

Setting up and using the accessibility features

Note: For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

page 24.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Setting up and using the accessibility features 25

Gesture Function

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

ﬁngers

to drag across a zoomed

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the ﬁnger to enter or type the character in the ﬁeld.

• Select Backspace to delete characters.

• To hear the content in the input

select Tab , and then select Shift + Tab.

ﬁeld,

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Loading paper and specialty media 26

Loading paper and specialty media

Setting the paper size and type

1 From the home screen, navigate to:

Settings > Paper > Tray

2 Set the paper size and type.

Conﬁguration

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

> Paper Size/Type > select a paper source

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

Loading paper and specialty media 27

2 Adjust the paper guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided

printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading paper and specialty media 28

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

Notes:

• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for

two‑sided printing.

Loading paper and specialty media 29

• Load envelopes with the ﬂap facedown on the left side.

• Load European envelopes with the ﬂap facedown and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 From the home screen, touch Settings > Paper > Tray Con ﬁ guration > select a paper source.

2 Set the same paper size and paper type for the trays that you are linking.

3 From the home screen, touch Settings > Device > Maintenance > Conﬁg Menu > Tray Conﬁguration >

Tray Linking.

4 To u ch Automatic.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Paper support 30

Paper support

Supported paper sizes

Paper size Standard

550‑sheet tray

210 x 297 mm (8.3 x 11.7 in.)

210 x 148 mm (8.3 x 5.8 in.)

A5 LEF

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Optional 250‑ or

550‑sheet tray

X X

Multipurpose feeder

Two‑sided printing

ADF Scanner

glass

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Hagaki

100 x 148 mm (3.9 x 5.8 in.)

Business card

50.8 x 88.9 mm (2 x 3.5 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

* Supports paper only with sizes ranging from 105 x 139 mm to 217 x 356 mm (4.13 x 5.47 in. to 8.5 x 14 in.).

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