Lexmark Genesis S815, Genesis S816 Quick Reference Guide
Genesis S800 Series Quick Reference Guide
November 2010 www.lexmark.com
Important Message About Cartridge Recycling!
Please Read Before Opening Your Inkjet Cartridge Box
At Lexmark, we take our commitment to the environment seriously, and we encourage our customers to participate in our easy, no-cost method for
returning empty Lexmark cartridges to Lexmark for proper recycling. We will insure that cartridges are properly handled with zero waste to landfills.
Go to www.lexmark.com/recycle. Follow instructions to request postage-paid bags. Bags usually arrive within
7–10 days.
Place the empty Lexmark-branded inkjet cartridge(s) in the postage-paid return bag, and then seal the bag. If
you’re sending single-color cartridges, we recommend that you send at least two at a time to maximize the
environmental benefits.
Mail the bag to Lexmark’s recycling partner. The bag is pre-addressed.
Visit www.lexmark.com/recycle to learn more about recycling.
Lexmark-branded cartridges are always made with all new parts, though components may contain recycled material. For warranty returns, call
1-800-332-4120.
This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges for the life of the patented printer. You agree
to: (1) use only genuine Lexmark inkjet cartridges with this printer except as otherwise provided below, and (2) pass this license/agreement to any
subsequent user of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a restriction that they may be used
only once. After this single use, the license to use the print cartridges and their contents terminates, and you agree to return them only to Lexmark
for recycling. Replacement inkjet cartridge(s) sold without these terms are available through www.lexmark.com an d may be refi lled b y you, or a third
party, as the only cartridge alternative to be used with the licensed printer.
Important safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the
public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to
abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or
electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before
inspecting it.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling
connections, such as the fax feature, power cord, or telephone, during a lightning storm.
Contents
Important safety information.......................................................................2
About your printer.......................................................................................7
Finding information about the printer......................................................................................................7
Minimizing your printer's environmental impact......................................................................................7
Printer models...........................................................................................................................................8
Printer features............................................................................................................... ..........................9
Setting up the printer................................................................................................................................9
Understanding the parts of the printer...................................................................................................16
Using the printer control panel...............................................................................................................18
Understanding the home screen.............................................................................................................20
Using memory cards and flash drives......................................................................................................22
Setting up the printer on a wireless network..............................................24
Finding more information about the printer...........................................................................................24
Information you will need to set up the printer on a wireless network.................................................24
Supported network security options.......................................................................................................25
What is Wi-Fi Protected Setup?..............................................................................................................26
Installing the printer on a wireless network............................................................................................26
Configuring the printer wirelessly using WPS (Windows only)...............................................................27
Installing the printer on other computers...............................................................................................27
Interpreting the colors of the Wi-Fi indicator.........................................................................................28
Special wireless installation instructions.................................................................................................28
Setting up the printer to fax.......................................................................30
Step 1: Connect the printer to the telephone line..................................................................................30
Step 2: Check the dial tone......................................................................................................................41
Step 3: Set your fax name and fax number.............................................................................................42
Step 4: Set the printer to receive faxes automatically or manually........................................................42
Step 5: Set the number of rings...............................................................................................................42
Step 6: Create a contact list.....................................................................................................................43
Ordering and replacing supplies.................................................................45
Ordering ink cartridges............................................................................................................................45
Replacing ink cartridges..........................................................................................................................45
Contents
3
Maintaining ink cartridges.......................................................................................................................47
Using the printer software.........................................................................49
Minimum system requirements.................................................................................................... ..........49
Installing the printer software................................................................................................ .................49
Using the Windows printer software............................................................................................. .........50
Using the Macintosh printer software....................................................................................................52
Printing......................................................................................................54
Printing a document................................................................................................................................54
Printing on both sides of the paper (duplexing) automatically...............................................................54
Printing photos using the printer control panel......................................................................................56
Copying......................................................................................................57
Tips for copying.......................................................................................................................................57
Making copies.........................................................................................................................................57
Copying photos........................................................................................................................................58
Making a duplex copy automatically.......................................................................................................58
Scanning....................................................................................................59
Tips for scanning......................................................................................................................................59
Scanning to a local or network computer...............................................................................................59
Scanning to a flash drive or memory card...............................................................................................60
Scanning directly to e-mail using the printer software...........................................................................61
Scanning to a PDF....................................................................................................................................62
E-mailing....................................................................................................63
Tips for e-mailing.....................................................................................................................................63
Scanning a document or photo to e-mail................................................................................................63
Attaching a document or photo to e-mail........................................................................................ .......64
Faxing........................................................................................................66
Sending faxes...........................................................................................................................................66
Receiving faxes........................................................................................................................................68
Using SmartSolutions.................................................................................70
What is SmartSolutions?.........................................................................................................................70
Creating and customizing printer solutions............................................................................................71
Contents
4
Troubleshooting.........................................................................................73
Notices.......................................................................................................92
Edition notice..........................................................................................................................................92
Index..........................................................................................................94
Contents
5 6
About your printer
Finding information about the printer
The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax
connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes
information on troubleshooting printer setup issues as well as solving basic networking and faxing problems.
For additional information, see the following:
What are you looking for? Find it here
Initial setup instructions
Additional setup and instructions for using the printer Comprehensive User's Guide installed automatically with the printer
• Quick Setup Sheet
• Hardware Setup Wizard
software.
For Windows users
After installing your printer, you can access the User's Guide from
the printer program folder:
*
*
1 Click or Start.
2 Click All Programs or Programs, and then select the printer
program folder from the list.
3 Select View User's Guide.
For Macintosh users
1 From the Finder desktop, navigate to:
Applications > select your printer folder
2 Double-click User's Guide.
Help using the printer software
The latest supplemental information, updates, online
customer support, and telephone support
Software Help installed automatically with the printer software.
Click Help from any printer software program or application.
Support Web site—http://support.lexmark.com
*
* Available on the installation software CD and on the Lexmark Support Web site at http://support.lexmark.com.
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's
environmental impact even further.
About your printer
7
Conserving energy
• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver
mode after the printer is left idle for 10 minutes.
• Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby
mode after the printer has been idle for a set amount of time (the Power Saver timeout).
• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus
conserving energy and other resources.
Conserving paper
• Activate Eco-Mode. On select printer models, this feature sets the printer to automatically print on both sides of
the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X version 10.6 or later.
• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple
pages on one sheet. You can print up to 4 page images on one side of a sheet of paper.
• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
• Use recycled paper.
Conserving ink
• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are
recommended for printing documents that are mostly text.
• Use High Yield cartridges. Inks in High Yield cartridges allow you to print more pages with fewer cartridges.
• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and “Deep
Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.
Recycling
• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink
cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.
• Recycle the product packaging.
• Recycle your old printer instead of throwing it away.
• Recycle paper from discarded print jobs.
• Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Printer models
The installation software CD that came with your printer works for the following printer models:
• LexmarK S815
• Lexmark S816
About your printer
8
Printer features
Your printer comes with full features that will help you manage and accomplish printing and imaging tasks:
• Wireless networking—Print and scan from virtually anywhere in your home or office over a secure wireless network,
as well as share the printer among multiple computers.
• Intuitive touch screen—Use the full-featured color touch screen for fast, easy access to all the printer menus. The
large screen also allows you to view, edit, and print photos directly from your digital camera or memory device
without using a computer.
• Print—Print documents and PDFs faster f rom a computer, from a USB flash drive, or from a Bluetooth device. Built-in
two-sided printing lets you save money and the environment.
• Copy—Copy documents and photos with one-touch, computer-free black or color copying. Enjoy 25% to 400%
reduction and enlargement capacity.
• Scan—Scan documents and photos fast and easily with the high-resolution flash scanner. Easily scan to a memory
device or to multiple laptops or PCs over a secure wireless network with up to 1200 x 4800 optical resolution.
• Fax—Do standalone black and color faxing at 33.6 Kbps modem speed. Other fax features include 99 speed dials,
automatic redial, junk fax blocking, and caller ID.
• Photo printing—Print high-quality, long-lasting photos directly from digital memory cards, PictBridge-enabled
digital cameras, and USB flash drives. Select photos to print using the proof sheet for computer-free printing.
• SmartSolutions—Simplify printer tasks that you frequently repeat by creating and customizing your printer
solutions. Using the SmartSolutions toolkit on the Web, you can choose the printer tasks that you often perform,
apply your custom settings, and download them to your printer as shortcuts that you can easily access anytime.
You can also customize your printer with solutions that display your online calendars, online photo albums, RSS
feeds, and more.
• Eco-Mode—Save energy and paper by activating Eco-Mode. It automatically dims the printer display light, puts the
printer into Power Saver mode after 10 minutes of inactivity, and prints on both sides of the paper for print, copy,
and fax jobs.
Setting up the printer
1 Unpack the printer.
About your printer
9
Notes:
• Place the printer near the computer during setup. If you are setting up on a wireless network, then you may
move the printer after setup is complete.
• Do not attach the USB cable until prompted to do so.
• Contents may vary by model and region.
2 To initiate printer setup using a computer, insert the installation software CD, or download the printer driver.
With a CD or DVD drive (Windows/Macintosh): Without a CD or DVD drive or for Linux:
Download the printer driver from
Note: If the Welcome screen does not appear after a minute, then see
“Welcome screen did not appear during installation” on page 74.
www.lexmark.com.
3 Remove tape and packing material from all areas of the printer.
About your printer
10
4 Use the slider to extend the paper guides.
5 Load paper.
1
2
6 Extend the paper exit tray.
2
1
About your printer
11
7 Connect the power cord only.
OK
Francais
English
Espanol
~
Suomi
No
Yes
1
Note: Do not attach the USB cable yet.
8 Make sure the printer is on.
9 Set the language on the printer control panel, and then touch OK.
English
2
10 Confirm the language, and then touch Accept.
Language
You have chosen English as the language
Yes
for your printer.
Are you sure?
No
About your printer
12
11 Set the country or region, and then touch Accept.
Accept
USA
Uruaguay
US Virgin Islands
Venezuela
Country / Region
Accept
Set Date
Month
6
Day
15
Year
2008
Accept
Set Time
12 :00
AM
Accept
Estern (GMT-5:00)
Central (GMT-6:00)
Mountain (GMT-7:00)
Pacific (GMT-8:00)
Choose a Time Zone
Country/Region
USA
Uruaguay
US Virgin Islands
Venezuela
12 Set the date, and then touch Accept.
Set Date
13 Set the time, and then touch Accept.
Month
Accept
Accept
Day
14 Set the time zone, and then touch Accept.
Set Time
Choose a Time Zone
Estern (GMT-5:00)
Central(GMT-6:00)
Mountain (GMT-7:00)
Pacific (GMT-8:00)
Accept
AM
Accept
About your printer
13
15 Open the printer.
Behind the printhead access door, you will find the touch-screen cloth and the customer support label, which
identifies the model number of the printer, the customer support hot line, the ink cartridge information, and the
MAC address.
16 Unpack the cartridges.
If your ink cartridge comes with a twist cap, then twist and remove the cap.
About your printer
14
If your ink cartridge comes with a muzzle cap, then remove the cap.
17 First, install each color ink cartridge. Then, use two hands to install the black cartridge.
Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.
18 Close the printer.
About your printer
15
19 From the printer control panel, touch Continue to print an alignment page.
Notes:
• Do not remove the page until printing stops. The alignment page may take a while to print and will move in
and out during the process.
• Streaks on the alignment page are normal and not an indication of a problem.
• The alignment page that prints may differ from the one shown.
• Recycle the alignment page.
Understanding the parts of the printer
2
1
Use the To
1 Scanner lid Access the scanner glass.
2 Scanner glass Scan, copy, or fax photos and documents.
3
4
11
10
5
6
7
9
8
3 Scanner clip Hold photos, cards, or other small media in place.
4 Placement corner Correctly place photos and documents on the scanner glass.
About your printer
16
Use the To
LINE
5 Printer control panel with touch screen Operate the printer.
6 Paper support
• Load paper.
• Access paper jams.
7 Paper guide adjustment lever Adjust the paper guides.
8 PictBridge and USB port Connect a PictBridge-enabled digital camera or a flash drive to the printer.
9 Memory card slot Insert a memory card.
10 Front door Access the ink cartridges.
11 Paper exit tray Hold paper as it exits.
6
8
7
5
4
3
13
12
2
1
11
10
9
Use the To
1 Customer support label Identify the model number of the printer, the customer
support hot line, the ink tank information, and the MAC
address.
2 Front door Access the ink cartridges.
3 Printhead access door
• Access the printhead.
• Access paper jams.
4 Cloth storage pocket Store the touch-screen cloth.
5 Ink cartridge access Install, replace, or remove ink cartridges.
6 Paper support
• Load paper.
• Access paper jams.
7 LINE Port
Connect the printer to an active telephone line through
a standard wall jack (RJ-11), DSL filter, VoIP adapter, or
any other adapter that allows you to access the phone
line to send and receive faxes.
About your printer
17
Use the To
EXT
8 EXT Port
9 Power supply with port Connect the printer to or disconnect the printer from a
10 Fax cover Protect the fax area.
11 Duplex unit
Connect additional devices (telephone or answering
machine) to the printer and the telephone line. Use this
port if you do not have a dedicated fax line for the printer,
and if this connection method is supported in your
country or region.
power source.
• Print on both sides of a sheet of paper.
• Access paper jams.
12 Duplex button Release the duplex unit.
13 USB port Connect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port
except when plugging in or removing a USB cable or
installation cable.
2
1
Use the To
1 Power supply with port Connect the printer to or disconnect the printer from a power source.
Note: The power supply input is 100-240 V AC at 0.7 A (50/60 Hz). The power supply output
is 30 V DC at 1.07 A.
2 Power supply cover Protect the power supply.
Using the printer control panel
Note: The icons appear when they are selectable on the current screen. If an icon does not appear, then the function
is not available.
About your printer
18
2
3
1
Use To
1 Back
2 Touch-screen display
Note: The display is turned off in Power Saver mode.
4
5
6
7
• Return to the previous screen.
• Exit from one menu level to a higher one.
• Navigate the printer menus.
• Change settings.
• View printer messages and animation.
3 Home Return to the home screen.
4 Help View Help text messages.
5 Cancel Cancel the current job or task.
6 Start Start a job, depending on which mode is selected.
7 Power
• Turn the printer on and off.
• Switch to Power Saver mode.
Note: When the printer is on, press
Saver mode. Press and hold
off the printer.
to switch to Power
for three seconds to turn
About your printer
19
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the home screen. Use the home
screen selections to initiate an action, such as copying or faxing, or to change printer settings.
PictBridge
Display item Description
1
Memory Device
2 3
Smart Solutions
6
5
4
1 Copy
A
A
2 Scan Access the scan menu and scan documents.
3 Fax Access the fax menu and send faxes.
4 Memory Device View, select, print, or e-mail photos and documents.
PictBridge View, select, or print photos.
5 SmartSolutions Open the SmartSolutions menu.
Access the copy menu and make copies.
Note: This icon appears only when you return to the home screen while a memory card or flash
drive is connected to the printer.
Note: This icon appears only when you return to the home screen while a PictBridge-enabled
camera is connected to the printer.
About your printer
20
Display item Description
6 Ink levels icon
• View the current ink levels of the installed cartridges.
• Access cartridge maintenance and information functions.
7 Setup icon Access the setup menu and change printer settings.
8 2-Sided icon
2
1
1-Sided icon
2
1
9 Eco-Mode icon Activate Eco-Mode to select the following options:
Print on both sides or on one side of a sheet of paper.
Note: These icons appear interchangeably depending on which setting you selected.
• Print on both sides of the paper (duplex).
• Change to Power Saver mode after the printer is left idle for 10 minutes.
• Set screen brightness to low.
10 Wi-Fi indicator Check the wireless status and access the wireless network settings.
About your printer
21
Using memory cards and flash drives
Using a memory card or flash drive with the printer
Insert a memory card into the card slot or a flash drive into the USB port.
Inserting a memory card Inserting a flash drive
K
C
I
T
YS
R
O
M
E
M
E
V
I
R
D
H
S
A
L
F
Notes:
• Insert the card with the brand name label facing up.
• Make sure any arrows on the card point toward the
printer.
• If necessary, connect the memory card to the adapter
that came with it.
• Make sure that the memory card inserted is supported
by the printer. For more information, see “Supported
memory cards and file types” on page 23.
Warning—Potential Damage: Do not touch any cables, any network adapter, any
connector, the memory device, or the printer in the areas shown while actively printing,
reading, or writing from the memory device. A loss of data can occur.
The Memory Device screen appears on the display.
Notes:
• The flash drive uses the same port that is used for a
PictBridge camera cable.
• An adapter may be necessary if your flash drive does not
fit directly into the port.
Notes:
• If the printer does not recognize the memory device, then remove and reinsert a supported one.
• If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is
in the card slot, then a message appears on the display prompting you to choose which memory device to use.
About your printer
22
Supported memory cards and file types
Memory Card File Type
• Secure Digital (SD)
• Secure Digital High Capacity (SDHC)
• Micro Secure Digital (with adapter) (Micro SD)
• Mini Secure Digital (with adapter) (Mini SD)
• MultiMedia Card (MMC)
• Reduced Size MultiMedia Card (with adapter) (RS-MMC)
• MultiMedia Card mobile (with adapter) (MMCmobile)
• Memory Stick
• Memory Stick PRO
• Memory Stick Duo (with adapter)
• Memory Stick PRO Duo (with adapter)
• xD-Picture Card
• xD-Picture Card (Type H)
• xD-Picture Card (Type M)
Documents:
• .doc (Microsoft Word)
• .xls (Microsoft Excel)
• .ppt (Microsoft PowerPoint)
• .pdf (Adobe Portable Document Format)
• .rtf (Rich Text Format)
• .docx (Microsoft Word Open Document Format)
• .xlsx (Microsoft Excel Open Document Format)
• .pptx (Microsoft PowerPoint Open Document Format)
• .wpd (WordPerfect)
Images:
• JPEG
• TIFF
About your printer
23
Setting up the printer on a wireless network
Finding more information about the printer
The Quick Reference Guide helps you add the printer to your wireless network and troubleshoot basic networking
problems.
For additional networking information or other information about the printer, see the comprehensive User's Guide
available in your printer program folder, on the installation software CD, or on our Web site at
http://support.lexmark.com.
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Select View User's Guide.
For Macintosh users
1 From the Finder, double-click the printer folder.
2 Double-click User's Guide.
Information you will need to set up the printer on a wireless network
To set up the printer for wireless printing, you need to know:
• The name of your wireless network, which is also known as the SSID (Service Set Identifier)
• If encryption was used to secure your network
• The security key (either a WEP key or WPA/WPA2 passphrase)
To locate the network WEP key or WPA/WPA2 passphrase, view your access point (wireless router) settings and
check the security information.
If your access point is using WEP security, then the WEP key should be:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
If your access point is using WPA or WPA2 security, then the WPA passphrase should be:
• Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• From 8 to 63 ASCII characters. ASCI I characters are letters, numbers, punctuation, and s ymbols found on a keyboar d.
ASCII characters in a WPA passphrase are case-sensitive.
Setting up the printer on a wireless network
24
If your wireless network is not using security, then you will not have a security key.
Note: If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter and look for the network name. If you cannot find the SSID or the security information
for your network, then see the documentation that came with the access point, or contact your system support person.
Supported network security options
The printer supports three wireless security options: no security, WEP, and WPA/WPA2.
No Security
It is not recommended to use no security at all on a home wireless network. Using no security means that anyone within
range of your wireless network can use your network resources—including Internet access— if your wireless network
is connected to the Internet. The range of your wireless network may extend far beyond the walls of your home, allowing
access to your network from the street or from your neighbors’ homes.
WEP
WEP (Wired Equivalent Privacy) is the most basic and the weakest type of wireless security. WEP security relies on a
series of characters called the WEP key.
Every device on the wireless network must use the same WEP key. WEP security can be used on both ad hoc and
infrastructure networks.
A valid WEP key has:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
WPA/WPA2
WPA (Wi-Fi Protected Access) and WPA2 (Wi-Fi Protected Access 2) offer stronger wireless network security than WEP.
WPA and WPA2 are similar types of security. WPA2 uses a more complex encryption method and is more secure than
WPA. Both WPA and WPA2 use a series of characters, called the WPA pre-shared key or passphrase, to protect wireless
networks from unauthorized access.
A valid WPA passphrase has:
• Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• From 8 to 63 ASCII characters. ASCI I characters are letters, numbers, punctuation, and s ymbols found on a keyboar d.
ASCII characters in a WPA passphrase are case-sensitive.
Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on
infrastructure networks w ith access points (wireless routers) and network cards that support WPA. Most new er wireless
network equipment also offer WPA2 security as an option.
Note: If your network uses WPA or WPA2 security, then select WPA Personal when you are prompted to select the
type of security your network uses.
Setting up the printer on a wireless network
25
What is Wi-Fi Protected Setup?
Wi-Fi Protected Setup (WPS) is a simple and secure configuration that allows you to establish a wireless home network
and enable network security without requiring prior knowledge of Wi-Fi technology. It is no longer necessary to
configure the network name (SSID) and WEP key or WPA passphrase for network devices.
Note: WPS supports only networks that communicate through access points (wireless routers).
The printer supports the following methods in connecting to a wireless network:
• Personal Identification Number (PIN)—A PIN on the printer is entered into the wireless settings of the access point.
• Push Button Configuration (PBC)—Buttons on both the printer and the access point are pushed within a given period
of time.
Look for any of these identifier marks to check if your access point is WPS certified:
You can find these WPS logos on the side, back, or top of your access point.
For more information on accessing the wireless settings and determining the WPS capability of your access point, see
the documentation that came with the access point or contact your system support person.
Installing the printer on a wireless network
Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
For Windows users
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen to set up the printer.
For Macintosh users
1 Close all open software applications.
2 Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
Setting up the printer on a wireless network
26
3 Double-click Install.
4 Follow the instructions on the installation dialog to set up the printer.
Configuring the printer wirelessly using WPS (Windows only)
With Wi-Fi Protected Setup (WPS), it is easy to add computers or printers to your wireless network because the SSID
and WPA passphrase are automatically detected and configured for you.
1 Make sure your access point (wireless router) supports WPS.
2 Insert the installation software CD and follow the instructions on the computer screen.
Notes:
• If you are using the PIN method to add your printer using WPS, then make sure you type all eight digits when you
are asked to enter your PIN.
• To use WPS to configure the printer wirelessly, all of the devices on your wireless network must support WPS. If
any device on your network does not support WPS, then you must type the SSID and security information when
prompted.
Installing the printer on other computers
Once the printer is set up on the wireless network, it can be accessed wirelessly by any other computer on the network.
However, you will need to install the printer driver on every computer that will access it. You do not need to configure
the printer again, although you will need to run the setup software on each computer to install the driver.
For Windows users
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the computer screen for installing a configured printer on a new computer.
For Macintosh users
1 Close all open software applications.
2 Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3 Double-click Install.
4 Select My printer is already set up. I am installing it on a new computer.
5 Click Continue, and then follow the instructions on the computer screen for installing a configured printer on a new
computer.
Setting up the printer on a wireless network
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Interpreting the colors of the Wi-Fi indicator
The Wi-Fi indicator can be viewed only from the printer home screen. If the home screen does not appear, then do the
following:
1 If necessary, turn on the printer. Make sure it is not in Power Saver mode.
2 From the printer control panel, touch .
Wi-Fi indicator Network status of the printer
• The printer is not connected to a wireless network.
• The printer has not yet been configured for a wireless network.
• The printer is configured for an ad hoc connection to your computer, but the
computer is currently turned off.
• The printer is out of the range of the access point (wireless router).
!
• The printer is trying to communicate with the access point, but the access point is
turned off or not working properly.
• The access point has been turned off and back on, and the printer is trying to establish
communications with the network.
• The wireless settings of the printer may no longer be valid.
Check if the SSID, WEP key or WPA passphrase, security type, and IP address that
the printer uses are still correct.
• The printer is connected to a wireless network and is ready for use.
• The printer is connected to your computer through an ad hoc connection.
Special wireless installation instructions
The following instructions apply to customers outside of North America who are using a wireless broadband box. Some
examples of these boxes include LiveBox, AliceBox, N9UF Box, FreeBox, and Club Internet.
Before you begin
• Make sure your box is wireless-enabled and activated to work on a wireless network. For more information about
configuring the box to work wirelessly, see the documentation that came with your box.
• Make sure your box is turned on and that your computer is on and connected to your wireless network.
Adding the printer to your wireless network
1 Set up your printer for wireless networking using the setup instructions provided.
Stop when you are prompted to select a network.
2 If there is an association/registration button on the back of your box, then press it before selecting a network.
Note: After pressing the association/registration button, you have five minutes to complete the printer installation.
3 Return to the computer screen.
From the wireless networks list that appears, select your network, and then click Continue.
Setting up the printer on a wireless network
28
If your wireless network does not appear in the list:
a Connect to another wireless network.
For Windows users
Click Unlisted Network.
For Macintosh users
Select Other Wireless Network from the list, and then click Continue.
b Enter the details about your wireless network.
Note: Your WEP, WPA, or WPA2 key may be obtained from the bottom of the box, the documentation that
came with the box, or from the box Web page. If you have already changed the key for your wireless network,
then use the key you created.
4 Follow the instructions on the computer screen to complete installation.
Setting up the printer on a wireless network
29
Setting up the printer to fax
Step 1: Connect the printer to the telephone line
Check the scenarios below and follow the setup that is applicable to your telephone service.
Scenario 1: Standard telephone line
Setup 1: Printer is connected to a dedicated fax line
To connect:
Connect the cable from the wall jack to the port of the printer.
Tips for this setup:
•
You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
• If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of rings
that you want.
Setting up the printer to fax
30
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