Lexmark 43W, 13B0503, 4564, 436, 231 User Manual

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Lexmark X264dn, X363dn, X364dn, and X364dw

User's Guide

February 2009 www.lexmark.com

Machine type(s):

7013, 4549, 4564 Model(s):

231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2

Safety information.............................................................................7

Learning about the printer...............................................................9

Thank you for choosing this printer!...............................................................................................................................9

Finding information about the printer...........................................................................................................................9

Selecting a location for the printer...............................................................................................................................10

Printer configurations........................................................................................................................................................11

Basic functions of the scanner........................................................................................................................................14

Understanding the ADF and scanner glass................................................................................................................15

Understanding the printer control panel...................................................................................................................16

Additional printer setup..................................................................20

Installing internal options................................................................................................................................................20

Installing hardware options.............................................................................................................................................22

Attaching cables..................................................................................................................................................................23

Verifying printer setup.......................................................................................................................................................24

Setting up the printer software......................................................................................................................................25

Setting up wireless printing.............................................................................................................................................27

Installing the printer on a wired network...................................................................................................................33

Minimizing your printer's environmental impact.....................36

Saving paper and toner.....................................................................................................................................................36

Saving energy.......................................................................................................................................................................37

Recycling.................................................................................................................................................................................38

Reducing printer noise......................................................................................................................................................39

Loading paper and specialty media.............................................41

Setting the Paper Size and Paper Type........................................................................................................................41

Configuring Universal paper settings..........................................................................................................................41

Avoiding jams.......................................................................................................................................................................42

Loading trays.........................................................................................................................................................................43

Using a multipurpose or manual feeder.....................................................................................................................47

Paper capacities...................................................................................................................................................................52

Linking and unlinking trays.............................................................................................................................................53

Contents

Paper and specialty media guidelines.........................................55

Paper guidelines..................................................................................................................................................................55

Storing paper........................................................................................................................................................................57

Supported paper sizes, types, and weights...............................................................................................................58

Printing...............................................................................................61

Printing a document..........................................................................................................................................................61

Printing from a flash drive................................................................................................................................................61

Printing on both sides of the paper (duplexing)......................................................................................................63

Printing specialty documents.........................................................................................................................................63

Printing information pages..............................................................................................................................................67

Canceling a print job..........................................................................................................................................................68

Copying...............................................................................................70

Making copies.......................................................................................................................................................................70

Copying photos....................................................................................................................................................................71

Copying on specialty media............................................................................................................................................71

Customizing copy settings...............................................................................................................................................72

Pausing the current print job to make copies...........................................................................................................77

Placing an overlay message on each page................................................................................................................77

Canceling a copy job..........................................................................................................................................................78

Improving copy quality.....................................................................................................................................................78

E-mailing............................................................................................79

Getting ready to e-mail.....................................................................................................................................................79

Creating an e-mail shortcut using the Embedded Web Server..........................................................................80

E-mailing a document........................................................................................................................................................80

Canceling an e-mail............................................................................................................................................................82

Faxing.................................................................................................83

Getting the printer ready to fax......................................................................................................................................83

Sending a fax.........................................................................................................................................................................94

Creating shortcuts...............................................................................................................................................................96

Using shortcuts and the address book........................................................................................................................97

Customizing fax settings...................................................................................................................................................98

Canceling an outgoing fax.............................................................................................................................................100

Understanding fax options............................................................................................................................................100

Contents

Improving fax quality.......................................................................................................................................................101

Scanning to a computer or flash drive......................................102

Scanning to a computer.................................................................................................................................................102

Scanning to a flash drive................................................................................................................................................103

Understanding the Scan Center features.................................................................................................................103

Understanding scan profile options..........................................................................................................................104

Improving scan quality...................................................................................................................................................105

Understanding printer menus.....................................................107

Menus list.............................................................................................................................................................................107

Paper menu.........................................................................................................................................................................107

Reports menu.....................................................................................................................................................................114

Network/Ports menu.......................................................................................................................................................115

Settings menu....................................................................................................................................................................121

Maintaining the printer.................................................................144

Cleaning the exterior of the printer............................................................................................................................144

Cleaning the scanner glass............................................................................................................................................144

Cleaning the ADF separator rollers.............................................................................................................................145

Storing supplies.................................................................................................................................................................146

Checking the status of supplies from a network computer..............................................................................147

Moving the printer to another location....................................................................................................................147

Shipping the printer.........................................................................................................................................................147

Ordering supplies..............................................................................................................................................................148

Replacing supplies............................................................................................................................................................149

Administrative support.................................................................155

Finding advanced networking and administrator information.......................................................................155

Restoring the factory default settings.......................................................................................................................155

Using the Embedded Web Server...............................................................................................................................155

Viewing reports..................................................................................................................................................................156

Checking the device status............................................................................................................................................156

Restricting access to printer menus...........................................................................................................................156

Setting up e-mail alerts...................................................................................................................................................157

Configuring supply notifications.................................................................................................................................157

Copying printer settings to other printers...............................................................................................................157

Contents

Clearing jams...................................................................................159

Clearing jams......................................................................................................................................................................159

Troubleshooting.............................................................................174

Solving basic printer problems....................................................................................................................................174

Printer control panel display is blank or displays only diamonds...................................................................174

Understanding printer messages................................................................................................................................174

Solving printing problems.............................................................................................................................................185

Solving copy problems...................................................................................................................................................187

Solving scanner problems.............................................................................................................................................190

Solving fax problems.......................................................................................................................................................192

Solving option problems................................................................................................................................................196

Solving paper feed problems.......................................................................................................................................197

Solving print quality problems....................................................................................................................................198

Embedded Web Server does not open.....................................................................................................................207

Contacting Customer Support.....................................................................................................................................207

Notices..............................................................................................208

Product information.........................................................................................................................................................208

Edition notice.....................................................................................................................................................................208

Power consumption.........................................................................................................................................................212

Index.................................................................................................226

Contents

5 6

Safety information

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any elec trical or cabling connect ions, such as the fax feature, p ower cord, or telephone, during a l ightning storm.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions . You must understand the section in your operatin g instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk of injury from a hot component, allow the surface to cool before removing paper from this area.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

Safety information

Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the printer off and unplug the power cord from the wall outlet before continuing.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

SAVE THESE INSTRUCTIONS.

Safety information

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our know ledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at www.lexmark.com/publications/.

Setup Installation

Instalación Installazione

Installatie

20 kg (44 lbs)

Руководствопо

Instalacja

Installasjon

установке

Asennus

Instalação

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at www.lexmark.com/publications/.

Learning about the printer

What are you looking for? Find it here

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click to view context-sensitive information.

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

The latest supplemental information, updates, and technical support:

• Documentation

• Driver downloads

• Live chat support

• E-mail support

• Telephone support

Lexmark Support Web site—support.lexmark.com Note: Select your region, and then select your product

to view the appropriate support site. Support telephone numbers and hours of operation for

your region or country can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at support.lexmark.com.

• Rest of the world—See the printed warranty that

came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lbs) and requires two or more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

Learning about the printer

• Allow the following recommended amount of space around the printer for proper ventilation:

Rear 305 mm (12 in.)

2 Right side 203 mm (8 in.)

Front 203 mm (8 in.)

Left side 76 mm (3 in.)

5 Top 254 mm (10 in.)

Printer configurations

Basic model

The following illustration shows the printer front with its basic features or parts:

Learning about the printer

1 Front door release button

Printer control panel

3 Automatic Document Feeder (ADF)

System board door

Front door

Multipurpose feeder door

Note: Depending on your printer model, this could be the manual feeder door.

Standard 250-sheet tray (Tray 1)

8 Standard exit bin

The following illustration shows the printer back with its basic features or parts:

Learning about the printer

Rear door

2 Ethernet port

Wireless antenna

Note: The wireless antenna appears on wireless models only.

Fax ports

Note: Fax ports appear on fax models only.

5 USB port

Printer power cord socket

Power switch

Locking device

Learning about the printer

Configured model

The following illustration shows the printer configured with an optional 250- or 550-sheet drawer:

Optional 250- or 550-sheet drawer (Tray 2)

Basic functions of the scanner

The scanner provides copy, fax, and scan capability. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or a flash drive.

Note: The fax function is available on selected printer models only.

Learning about the printer

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

The ADF can scan multiple pages, including two-sided pages on some models. When using the ADF:

• Load the document into the ADF faceup, short edge first.

• Adjust the paper guides to touch the sides of the paper loaded.

• Remove staples before loading.

• Separate punched sheets before loading.

• Load up to 50 sheets of plain paper in the ADF input tray, based on 75 g/m

(20 lb.) paper.

• Scan sizes from 124.46 x 127 mm (4.9 x 5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215.9 x 297.18 mm (8.5 x 11.7 in.).

• Copy books up to 25.3-mm (1-in.) thick.

Learning about the printer

Understanding the printer control panel

Copy

Scan/Email

Fax

Content

Darkness

Duplex/2-Sided

Copy

Text Text/Photo

Photo

Copies

Scale

Options

Back

Select

Stop/Cancel

Start

Fax

Redial/Pause

Resolution

Options

Hook

DEF

ABC

MNO

JKL

PQRS

WXYZ

TUV

Shortcuts

Item Description

1 Selections and settings Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings

such as the number of copies, duplex printing, copy options, and scaling. Use the address book when scanning to e-mail.

2 Display area View scanning, copying, faxing, and p rinting options as wel l as statu s and error messages.

Access the administration menus, start, stop, or cancel a print job.

3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory

device, or change the default fax settings.

Item Description

Copy Enters the copy function

Content Enhances copy, scan, e-mail, or fax quality. Choose from Text, Text/Photo, or Photo.

3 Copies Enters the number of copies to print

Scale Changes the size of the copied document to fit onto the currently selected paper size

5 Options Changes Original Size, Paper Source, and Collate settings

Address Book Opens the address book

Darkness Adjusts the current darkness settings

Learning about the printer

Item Description

Duplex 2-Sided Makes a two-sided copy

Note: On selected printer models, you can also perform two-sided scan jobs.

Fax Enters the fax function

Note: Fax mode is not available on selected printer models.

Scan/Email Enters the scan or scan to e-mail function

Item Description

1 Menu Enters the administration menus

2 Display View scanning, copying, faxing, and printing options as well as status and error messages.

Stop/Cancel Stops all printer activity

4 Start Starts a copy or scan job

5 Right arrow Scrolls right

Learning about the printer

Item Description

Select Accepts menu selections and settings

Left arrow Scrolls left

8 Indicator light

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

9 Back Returns one screen at a time to the Ready screen

Note: An error beep sounds when you press

is displayed.

if a flash drive is connected and the USB menu

Item Description

1 Redial/Pause

• Press once to cause a two- or three-second dial pause in a fax number. In the “Fax To” field,

a Dial Pause is represented by a comma (,).

• Press to redial a fax number.

Keypad Enters numbers, letters, or symbols on the display

Learning about the printer

Item Description

Front USB port Lets you scan to a flash drive or print supported file types

Notes:

• The front USB port is available only on selected printer models.

• When a USB flash memory device is inserted into the printer, the printer can only scan to

the USB device or print files from the USB device. All other printer functions are unavailable.

Shortcuts

Enters the shortcut screen

5 Hook

6 Options Changes Original Size, Broadcast, Delayed Send, and Cancel settings

Resolution Selects a dpi value for the scan

Press once to take the telephone line off-hook (like picking up a telephone receiver). Press

a second time to hang up the line.

Note: The Hook button is available only on selected printer models.

Note: Press the arrow buttons to scroll through the values, and then press

to enter a value.

Learning about the printer

Additional printer setup

Installing internal options

Installing a flash memory card

The system board has a connection for one optional flash memory card.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

Additional printer setup

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the card with the connector on the system board.

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

• If your printer model does not fax, your system board will not have the fax card attached to the system board.

5 Close the system board door.

Additional printer setup

Installing hardware options

Installing a 250- or 550-sheet drawer

The printer supports one optional drawer; you can install a 250- or 550-sheet drawer.

1 Unpack the drawer, and then remove any packing material from the outside of the drawer.

2 Remove the tray from the support unit.

Support unit

2 Tray

3 Remove any packing material and tape from inside the tray.

4 Insert the tray into the support unit.

5 Place the drawer in the location chosen for the printer.

Additional printer setup

6 Align the printer with the drawer, and then lower the printer into place.

Attaching cables

1 Connect the printer to a computer or a network.

• For a local connection, use a USB cable.

• For a network connection, use an Ethernet cable.

2 Connect the power cord to the printer first and then to a wall outlet.

Additional printer setup

Ethernet port

2 Fax ports

Note: The fax ports are available on selected printer models only.

USB port

Printer power cord socket

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed

options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Network setup page—If your printer is a network model and is attached to a network, print a network setup

page to verify the network connection. This page also provides important information that aids network printing configuration.

Additional printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Menu Settings Page appears, and then press .

After the menu settings page prints, Ready appears.

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the down arrow button until Reports appears, and then press .

4 Press the down arrow button until Network Setup Page appears, and then press .

After the network setup page prints, Ready appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, the network cable may be malfunctioning, or, if you have a wireless printer model, the wireless network may not be configured properly. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1 Close all open software programs.

2 Insert the Software and Documentation CD.

3 From the main installation dialog, click Install.

4 Follow the instructions on the screen.

Additional printer setup

For Macintosh users

1 Close all open software applications.

2 Insert the Software and Documentation CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the screen.

Using the World Wide Web

1 Go to the Lexmark Web site at www.lexmark.com.

2 From the Drivers & Downloads menu, click Driver Finder.

3 Select your printer, and then select your operating system.

4 Download the driver and install the printer software.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Do one of the following:

In Windows Vista

Click .

b Click Control Panel.

c Click Hardware and Sound.

d Click Printers.

In Windows XP

Click Start.

b Click Printers and Faxes.

In Windows 2000

Click Start.

b Click Settings  Printers.

2 Select the printer.

3 Right-click the printer, and then select Properties.

4 Click the Install Options tab.

5 Under Available Options, add any installed hardware options.

6 Click Apply.

Additional printer setup

For Macintosh users

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

2 Click Print & Fax.

3 Select the printer, and then click Options & Supplies.

4 Click Driver, and then add any installed hardware options.

5 Click OK.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.

3 Select the printer, and then from the Printers menu, choose Show Info.

4 From the pop-up menu, choose Installable Options.

5 Add any installed hardware options, and then click Apply Changes.

Setting up wireless printing

Note: Wireless printing is available on select printer models only.

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are three basic options for Security Method: – WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

– WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Additional printer setup

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X username and password

• Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.

Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cabl e to the printer and then to a properly grounded electrical outlet, and then turn the printer

on.

Note: For fax setup, see the User's Guide on the Software and Documentation CD.

Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen.

Additional printer setup

2 Insert the Software and Documentation CD.

3 Click Install Printer and Software.

4 Click Agree to accept the terms of the License Agreement.

5 Select Suggested and then click Next.

6 Click Wireless Network Attach.

7 Remove the label covering the USB port on the back of the printer.

8 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Notes:

• After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you

can print wirelessly.

• If your printer has faxing capabilities, then connect the telephone cable.

Additional printer setup

9 Follow the on-screen instructions to complete the software installation.

Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your

installation.

10 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 for each

computer.

Installing the printer on a wireless network (Macintosh)

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

Prepare to configure the printer

1 Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address

in the space provided below: MAC address: ___ ___ ___ ___ ___ ___

2 If your printer has faxing capabilities, then connect the telephone cable.

3 Connect the power cable to the printer, and then to a properly grounded electrical outlet, and then turn the

printer on.

Enter the printer information

1 Access the AirPort options.

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double-click Internet Connect.

c From the toolbar, click AirPort.

Additional printer setup

2 From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC

address located on the MAC address sheet.

3 Open the Safari browser.

4 From the Bookmarks drop-down menu, select Show.

5 Under Collections, select Bonjour or Rendevous, and then double-click the printer name.

Note: The application is referred to as Rendezvous in MAC OS X version 10.3, but is now called Bonjour by Apple

Computer.

6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information

is stored.

Configure the printer for wireless access

1 Type the name of your network (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode if you are using a wireless router.

3 Select the type of security you use to protect your wireless network.

4 Enter the security information necessary for the printer to join your wireless network.

5 Click Submit.

6 Open the AirPort application on your computer:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double-click Internet Connect.

c From the toolbar, click AirPort.

7 From the Network pop-up menu, select your wireless network.

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.

1 Install a PPD file on the computer:

a Insert the Software and Documentation CD in the CD or DVD drive. b Double-click the installer package for the printer.

c From the Welcome screen, click Continue. d Click Continue again after viewing the Readme file. e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

Additional printer setup

f Select a Destination, and then click Continue. g From the Easy Install screen, click Install. h Type the user password, and then click OK.

All necessary software is installed on the computer.

i Click Restart when installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

2 Double-click Utilities. 3 Locate and double-click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Select the printer from the list. 6 Click Add.

b For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4

From the Go menu, choose Applications.

2 Double-click Utilities. 3 Locate and double-click Print Center or Printer Setup Utility. 4 From the Printer List, choose Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop-up menu, choose AppleTalk. 8 From the second pop-up menu, choose Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Additional printer setup

Installing the printer on a wired network

Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber optic network connections.

Before you install the printer on a wired network, make sure that:

• You have completed the initial setup of the printer.

• The printer is connected to your network with the appropriate type of cable.

For Windows users

1 Insert the Software and Documentation CD.

Wait for the Welcome screen to appear. If the CD does not launch after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2 Click Install Printer and Software.

3 Click Agree to agree to the License Agreement.

4 Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Custom and follow the on-screen

instructions.

5 Select Wired Network Attach, and then click Next.

6 Select the printer manufacturer from the list.

7 Select the printer model from the list, and then click Next.

8 Select the printer from the list of printers discovered on the network, and then click Finish.

Notes:

• If your configured printer does not appear in the list of discovered printers, then click Add Port and follow

the on-screen instructions.

• If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

9 Follow the on-screen instructions to complete the installation.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing

a network setup page” on page 25.

3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

Additional printer setup

4 Install the drivers and add the printer.

a Install a PPD file on the computer:

1 Insert the Software and Documentation CD in the CD or DVD drive. 2 Double-click the installer package for the printer. 3 From the Welcome screen, click Continue. 4 Click Continue again after viewing the Readme file. 5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

6 Select a Destination, and then click Continue. 7 From the Easy Install screen, click Install. 8 Type the user password, and then click OK.

All the necessary software is installed on the computer.

9 Click Restart when installation is complete.

b Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Go menu, choose Applications. 2 Double-click Utilities. 3 Double-click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Select the printer from the list. 6 Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Go menu, choose Applications. 2 Double-click Utilities. 3 Double-click Print Center or Printer Setup Utility.

Additional printer setup

4 From the Printer List, click Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop-up menu, choose AppleTalk. 8 From the second pop-up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Note: If the printer does not show up in the list, then you may need to add it using the IP address. Contact

your system support person for assistance.

Additional printer setup

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycling

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled paper and other office papers” on page 57.

Conserving supplies

There are a number of ways to reduce the amount of paper you use when printing, copying, or receiving faxes. You can:

Use both sides of the paper

You can control whether print appears on one or two sides of the paper for an incoming fax, a printed document, or a copy. For more information, see:

• “Printing on both sides of the paper (duplexing)” on page 63

• “Copying on both sides of the paper (duplexing)” on page 73

• “Printing incoming faxes on both sides of the paper (duplexing)” on page 98

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple-page document onto one side of a single sheet of paper from the Print dialog.

To copy two or four consecutive pages of a multiple-page document onto one side of a single sheet of paper, see “Copying multiple pages onto a single sheet” on page 76.

Minimizing your printer's environmental impact

Choose scanning

You can avoid making a paper output of a document or photograph by scanning it to save to a computer program, application, or flash drive. For more information, see:

• “Scanning to a computer” on page 102

• “Scanning to a flash drive” on page 103

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer

display, to see what the document will look like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 42.

Saving energy

You may be able to further reduce energy by adjusting Power Saver.

Using Eco-Mode

Use Eco-Mode to quickly select one or more ways to reduce your printer's environmental impact.

Note: See the table for the multiple settings that change when you select an Eco-Mode setting.

Choose To

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the

first page is printed.

• The printer enters Power Saver mode after one minute of inactivity.

• When the printer enters Power Saver mode, the printer control panel display and option lights are

turned off.

• The scanner lamps are activated only when a scan job is started.

Paper

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Off Use factory default settings. This setting supports the performance specifications for your printer.

To select an Eco-Mode setting:

1 From the printer control panel, press .

• Print appears on both sides of a print, copy, or received fax.

• Fax transmission log features are turned off.

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until General Settings appears, and then press .

Minimizing your printer's environmental impact

4 Press the arrow buttons until Eco-Mode appears, and then press .

5 Select the setting you want, and then press .

Submitting changes appears.

Adjusting Power Saver using the printer control panel

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Settings appears, and then press .

4 Press the arrow buttons until General Settings appears, and then press .

5 Press the arrow buttons until Timeout appears, and then press .

6 Press the arrow buttons until Power Saver appears, and then press .

7 Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver

mode. Available settings range from 1–240 minutes.

8 Press .

Submitting changes appears.

9 Press , and then press until Ready appears.

Adjusting Power Saver using the Embedded Web Server

Available settings range from 1-240 minutes. The factory default setting is 30 minutes.

To increase or decrease the number of minutes before the printer enters Power Saver mode:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings, and then click General Settings.

3 Click Timeouts.

4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters

Power Saver mode.

5 Click Submit.

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycling

Minimizing your printer's environmental impact

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country from the list.

3 Follow the instructions on the computer screen.

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area. For information on EPS foam recycling locations:

1 Visit EPS Recycling International's Web site at www.epsrecycling.org/pages/intcon.html.

2 Select your country or region from the list, and then click the links or use the contact information provided.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box.

Returning Lexmark cartridges for reuse or recycling

The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the pre-paid shipping label. You can also:

1 Visit our Web site at www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country from the list.

3 Follow the instructions on the computer screen.

Reducing printer noise

Use Quiet Mode to reduce the printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

Minimizing your printer's environmental impact

Choose To

On Reduce printer noise.

• You may notice a reduction in processing speed.

• Printer engine motors do not start until a job is ready to print. You may notice a

short delay before the first page is printed.

• Fans run at a reduced speed or are turned off.

• If your printer has faxing capability, fax sounds are reduced or disabled, including

the fax speaker and ringer.

Off Use factory default settings. This setting supports the performance specifications for

your printer.

To select a Quiet Mode setting:

1 From the printer control panel, press .

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until General Settings appears, and then press .

4 Press the arrow buttons until Quiet Mode appears, and then press .

5 Select the setting you prefer between Yes and No, and then press .

Submitting changes appears.

Minimizing your printer's environmental impact

Loading paper and specialty media

This section explains how to load the trays and feeders. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

After you set the Paper Size and Paper Type to the correct settings for the size and type used in the trays, then any trays containing the same size and type are automatically linked by the printer.

Note: If the size of the paper being loaded now is the same size as the previously loaded paper, do not change the Paper Size setting.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

Paper Menu appears.

3 Press .

4 Press the arrow buttons until Size/Type appears, and then press .

Select Source appears.

5 Press the arrow buttons until the correct source appears, and then press .

Size appears under the source name.

6 Press .

7 Press the arrow buttons until the correct size appears, and then press .

Submitting Changes appears, followed by Size.

8 Press the arrow buttons until Type appears, and then press .

9 Press the arrow buttons until the correct type appears, and then press .

Submitting Changes appears, followed by Type.

Configuring Universal paper settings

The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (inches or millimeters)

• Portrait Height and Portrait Width

• Feed Direction

Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.). Paper that weighs at least 75 g/m

(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.

Loading paper and specialty media

Specify a unit of measurement

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

Paper Menu appears.

3 Press .

4 Press the arrow buttons until Universal Setup appears, and then press .

5 Press the arrow buttons until Units of Measure appears, and then press .

6 Press the arrow buttons until the correct unit of measure appears, and then press .

Submitting Changes appears, followed by the Universal Setup menu.

Specify the paper height and width

Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.

Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width setting, or adjust both. Instructions to adjust both follow.

1 From the Universal Setup menu, press the arrow buttons until Portrait Width appears, and then press .

2 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then

press Submitting Changes appears, followed by the Universal Setup menu.

3 From the Universal Setup menu, press the arrow buttons until Portrait Height appears, and then press

4 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then

press Submitting Changes appears, followed by the Universal Setup menu.

Avoiding jams

The following hints can help you avoid jams:

Paper tray recommendations

• Make sure the paper lies flat in the paper tray.

• Do not remove the paper tray while the printer is printing.

• Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.

• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.

• Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too

tightly against the paper or envelopes.

• Push the paper tray in firmly after loading paper.

Loading paper and specialty media

Paper recommendations

• Use only recommended paper or specialty media.

• Do not load wrinkled, creased, damp, bent, or curled paper.

• Flex, fan, and straighten paper before loading it.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, weights, or types in the same stack.

• Make sure all sizes and types are set correctly in the printer control panel menus.

• Store paper per the manufacturer's recommendations.

Loading trays

1 Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

Loading paper and specialty media

2 Squeeze and slide the guides to the correct position for the paper size you are loading.

For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of paper you are loading.

If you are loading A6-size paper:

a Squeeze and slide the length guide toward the center of the tray to the A5 size position. b Raise the A6 backstop.

Notes:

• The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6

backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.

• A6-size paper cannot be loaded in the optional tray.

Loading paper and specialty media

Notes:

• Use the size indicators on the bottom of the tray to help position the guide.

• For setup, load letter- or A4-size paper based on the standard size for your country or region.

3 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

4 Load the paper stack toward the back of the tray as shown with the recommended print side facedown.

Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load

A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.

Maximum fill line

Loading paper and specialty media

Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.

LETTERHEAD

5 Squeeze and slide the guides to lightly touch the side of the stack.

6 Insert the tray.

7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper

Type setting for the tray.

Loading paper and specialty media

Using a multipurpose or manual feeder

Some models of the printer have a multipurpose feeder, whereas other models have a manual feeder. The multipurpose feeder can be loaded like a tray with up to 50 sheets of paper. The manual feeder can be loaded with one sheet of paper at a time.

Using the multipurpose feeder

You may want to use the multipurpose feeder when you print on different sizes and types of papers or specialty media, such as card stock, transparencies, paper labels, and envelopes. You may also want to use the multipurpose feeder for single-page print jobs on letterhead or on other specialty media you do not keep in a tray.

Opening the multipurpose feeder

1 Pull the multipurpose feeder door down.

2 Pull the extension forward.

Loading paper and specialty media

3 Pull the extension so it flips forward and down.

Loading the multipurpose feeder

1 Squeeze and slide the guides out fully.

2 Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease the

paper or labels. Straighten the edges on a level surface.

3 Load the paper or specialty media.

Notes:

• Do not force paper into the multipurpose feeder.

• Do not exceed the maximum stack height. Overfilling may cause jams.

Loading paper and specialty media

• Load paper, trans parencies, and card stock with the recommen ded print side faceup and the top edge entering

the printer first. For more information on loading transparencies, see the packaging the transparencies came in.

• Load letterhead with the logo faceup and the top edge entering the printer first.

Loading paper and specialty media

• Load envelopes with the flap side down and the stamp location in the position shown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

4 Squeeze and slide the guides to support the paper.

5 Slide the paper gently into the multipurpose feeder until it comes to a stop. Make sure the paper fits loosely and

is not bent or wrinkled.

6 From the printer control panel, set the Paper Size and Paper Type.

Loading paper and specialty media

Using the manual feeder

The manual feeder can feed only one sheet of paper at a time. You can use the manual feeder to print on paper types or sizes that are not currently loaded in a tray.

1 Open the manual feeder door.

2 Load one sheet of paper faceup into the center of the manual feeder.

Notes:

• Load letterhead faceup, with the top of the sheet entering first.

• Load envelopes with the flap side down and with the stamp area as shown.

Loading paper and specialty media

3 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.

4 Adjust the paper guides to the paper width.

Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.

Paper capacities

The capacities of the trays and feeders are based on 75 g/m2 (20 lb) paper.

Load up to Notes

Tray 1

250 sheets of paper 150 sheets of A6-size paper 50 paper labels 50 transparencies

Tray 2

250 or 550 sheets of paper 50 paper labels

Multipurpose feeder

50 sheets of paper 15 paper labels 10 transparencies 10 sheets of card stock 7 envelopes

Manual feeder

1 sheet of paper 1 sheet of paper labels 1 transparency 1 sheet of card stock 1 envelope

Vinyl, pharmacy, or dual-sided labels are not supported. Use paper labels only. Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no more than 20 pages of paper labels per month.

Only one optional drawer may be installed on the printer at a time. The maximum amount of paper that can be loaded depends on whether you have an optional 250- or 550-sheet tray.

Feed paper into the multipurpose feeder only to the point where its leading edge can contact the paper guides. Do not force the paper into the feeder.

Depending on your printer model, you have either a multipurpose feeder or a manual feeder.

Loading paper and specialty media

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Size and Type settings are the same for any trays, the trays are automatically linked. The Size and Type settings for all trays must be set from the Paper menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray. To unlink a tray using the Paper menu, change the Paper Type and Paper Size settings so that they do not match the settings of any other tray.

1 From the Paper menu, make sure the Type setting (for example, Plain Paper, letterhead, Custom Type <x>) for

the tray you want to unlink does not match the Type setting of any other tray. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray,

such as Custom Type <x>, or assign your own custom name.

2 Make sure the Size setting (for example, letter, A4, statement) for the tray you want to unlink does not match the

Size setting of any other tray.

Note: Paper Size settings are not automatic; they must be set manually from the Paper menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper

loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a Custom Type <x> name

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Paper Menu appears, and then press .

4 Press the arrow buttons until Size/Type appears, and then press .

Select Source appears.

5 Press the arrow buttons until the name of the tray you want appears, and then press .

The Size menu item appears.

6 Press the arrow buttons until the size you want appears, and then press .

Submitting changes appears.

7 Press the arrow buttons until Custom Type <x> or another custom name appears, and then press .

Submitting Changes appears.

8 Press and release until Ready appears.

Loading paper and specialty media

Changing a Custom Type <x> name

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the

TCP/IP section.

2 Click Settings.

3 Click Paper Menu.

4 Click Custom Name.

5 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type

menus.

6 Click Submit.

7 Click Custom Types.

Custom Types appears, followed by your custom name.

8 Select a Paper Type setting from the pick list next to your custom name.

9 Click Submit.

Loading paper and specialty media

Paper and specialty media guidelines

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper w eights up to 90 g/m2 (24 lb bond) grain long paper. The multipurpose

feeder can automatically feed paper weights up to 163 g/m (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

(43 lb bond) grain long. Paper lighter than 60 g/m

(24 lb) or heavier paper.

Note: Duplex printing is supported only for 60–90 g/m

(16–24 lb bond) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100–300 Sheffield points; smoothness between 150–250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90 g/m

(16–24 lb bond) paper, grain long paper is recommended.

Paper and specialty media guidelines

Fiber content

Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,

carbonless copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm

(±0.9 in.), such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple-part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble-free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side. This information is usually indicated on the package.

• Do not use paper, paper labels, or card stock that has been cut or trimmed by hand.

• Do not mix sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

weight paper.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Paper and specialty media guidelines

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: So m e m u c h s mo o t h e r p ap e r s ( s u ch a s p r e m iu m 2 4 l b l a se r p a p e r s, 5 0 – 9 0 S he f f i e l d u n i t s ) a n d m u c h r o ug h e r

papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in

laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Paper and specialty media guidelines

Supported paper sizes, types, and weights

The followi ng tables provide inform ation on standard and optional paper sources and the types of paper th ey support.

Note: For an unlisted paper size, select the closest larger listed size.

For information on card stock and labels, see the Card Stock & Label Guide.

Paper types and weights supported by the printer

The printer engine and the duplex path support 60–90 g/m2 (16–24 lb) paper weights. The multipurpose and manual feeders support 60–163 g/m

(16–43 lb) paper weights.

Paper type Standard

250-sheet tray

Paper

Optional 250- or 550-sheet tray

Multipurpose feeder

Manual feeder Duplex path

• Plain

• Light

• Heavy

• Recycled

• Custom

Rough/Cotton X

Bond

Letterhead

Preprinted

Colored Paper

Card stock X X X

Glossy paper X X X X X

Paper labels

Transparencies X

Envelopes (smooth)

Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no

more than 20 pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.

Use envelopes that lie flat when individually placed on a table facedown.

X X X

Paper and specialty media guidelines

Paper sizes supported by the printer

Paper size Dimensions Standard

250-sheet tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Oficio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Optional 250or 550-sheet tray

Multipurpose feeder or Manual feeder

X X

Duplex path

Statement 140 x 216 mm

(5.5 x 8.5 in.)

Universal

76.2 x 127 mm

(3 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

B5 Envelope

176 x 250 mm

X X X

(6.9 x 9.8 in.)

C5 Envelope

162 x 229 mm

X X X

(6.4 x 9 in.)

DL Envelope 110 x 220 mm

X X X

(4.3 x 8.7 in.)

7 3/4 Envelope (Monarch)

9 Envelope

98 x 191 mm (3.9 x 7.5 in.)

98 x 225 mm

X X X

(3.9 x 8.9 in.)

A6 is supported only for grain long papers.

If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring

Universal paper settings” on page 41.

Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the

duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.

Paper and specialty media guidelines

Paper size Dimensions Standard

250-sheet tray

Optional 250or 550-sheet tray

Multipurpose feeder or Manual feeder

Duplex path

10 Envelope 105 x 241 mm

X X X

(4.1 x 9.5 in.)

Other Envelope 229 x 356 mm

X X X

(9 x 14 in.)

A6 is supported only for grain long papers.

If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring

Universal paper settings” on page 41.

Universal paper size has limited support in the trays for paper sizes 140 mm x 210 mm (5.5 x 8.3 in.) or larger and in the

duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.

Paper and specialty media guidelines

Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 42 and “Storing paper” on page 57.

Printing a document

1 Load paper into a tray or feeder.

2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

3 Do one of the following:

For Windows users

a With a document open, click File  Print. b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded

paper, or select the appropriate tray or feeder.

c Click OK, and then click Print.

For Macintosh users

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop-up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing from a flash drive

A USB port is located on the printer control panel of certain models of the printer. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.

The following flash drives are tested and approved for use with the printer:

• Lexar Firefly (512 MB or 1 GB sizes)

• SanDisk Cruizer Micro (512 MB,or 1G sizes)

• Sony (512 MB or 1G sizes)

Printing

Notes:

• When a USB flash memory device is inserted into the printer, the printer can only scan to the USB device or print

files from the USB device. All other printer functions are unavailable.

• Hi-Speed flash drives must meet the USB 2.0 specification, specifically supporting the High Speed mode. Devices

having only USB Low-speed capabilities are not supported.

• USB devices must support the FAT or FAT32 (File Allocation Tables) system. Devices formatted with NTFS (New

Technology File System) or any other file system are not supported.

• You cannot print files for which you do not have printing permissions.

• Some USB drives and USB hubs are not supported.

To print from a flash drive:

1 Make sure the printer is on and Ready or Busy appears.

2 Insert a flash drive into the USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the printer

ignores the flash drive.

• If you insert the flash drive while the printer is printing other jobs, Busy appears. After the other jobs are

processed, you may need to view the held jobs list to print documents from the flash drive.

3 Press the arrow buttons until the document you want to print appears, and then press .

Note: Folders found on the flash drive appear with a + in front of the folder (for example, + documents). File

names are appended by the extension type (for example, .jpg).

4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print

job.

Note: Do not remove the flash drive from the USB port until the document has finished printing.

Printing

Printing on both sides of the paper (duplexing)

In order to save paper, you can print on both sides of a sheet of paper.

1 From the printer control panel, press .

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until Print Settings appears, and then press .

4 Press the arrow buttons until Finishing Menu appears, and then press .

5 Press the arrow buttons until Sides (Duplex) appears, and then press .

6 Press the arrow buttons until 2 sided appears, and then press .

7 Press to return to Ready.

Printing specialty documents

Tips on using letterhead

Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead:

Source or process Print side Paper orientation

One-sided printing from trays

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Printed letterhead design is placed facedown.

The top edge of the sheet with the logo is placed at the front of the tray.

LETTERHEAD

Printing

Source or process Print side Paper orientation

Two-sided printing from trays

One-sided printing using the multipurpose feeder or manual feeder

Printed letterhead design is placed faceup.

Preprinted letterhead design is placed faceup.

The top edge of the sheet with the logo is placed at the front of the tray.

The top edge of the sheet with the logo should enter the multipurpose feeder or manual feeder first.

Two-sided printing using the multipurpose feeder or the manual feeder

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Preprinted letterhead design is placed facedown.

The top edge of the sheet with the logo should enter the multipurpose feeder or manual feeder last.

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

Printing

When printing on transparencies:

• Feed transparencies from the standard 250-sheet tray or the multipurpose or manual feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 175°C (350°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: Transparencies can be printed at a temperature up to 180°C (356°F) if Transparency Weight is set to Heavy

and Transparency Texture is set to Rough. Select these settings using the Embedded Web Server, or from the

printer control panel Paper menu.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part number 12A5010

for A4-size transparencies.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 90 g/m

weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed 90 g/m

(24 lb bond) weight.

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications.

Printing

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure

without delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,

and use a non-oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

C a rd s t o c k i s h ea v y , s i n gl e - p l y sp e c i a l t y m e d i a . M an y o f i t s v a r i a b l e ch a r a c t e ri s t i c s , s u c h a s m oi s t u r e co n t e nt , t h i c kn e s s , and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing information pages

See “Printing a menu settings page” on page 25 and “Printing a network setup page” on page 25 for more information on printing these pages.

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Print Fonts appears, and then press .

5 Press the arrow buttons until PCL Fonts or PostScript Fonts appears, and then press .

After the font sample list prints, Ready appears.

Printing a directory list

A directory list shows the resources stored in flash memory.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Print Directory appears, and then press .

After the directory list prints, Ready appears.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

2 Hold down and while turning the printer on.

3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.

4 Press the arrow buttons until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press the arrow buttons until Exit Config Menu appears, and then press .

Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

Printing

Canceling a print job

Canceling a print job from the printer control panel

1 Press .

Stopping... appears, followed by Cancel Print Job or a list of jobs.

2 If a list of jobs appears, press the arrow buttons to select which job to cancel, and then press or .

Canceling a print job from the computer

To cancel a print job, do one of the following:

For Windows users

In Windows Vista:

1 Click .

2 Click Control Panel.

3 Click Hardware and Sound.

4 Click Printers.

5 Double-click the printer icon.

6 Select the job to cancel.

7 From the keyboard, press Delete.

In Windows XP:

1 Click Start.

2 From Printers and Faxes, double-click the printer icon.

3 Select the job to cancel.

4 From the keyboard, press Delete.

From the Windows taskbar:

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double-click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel.

3 From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax, and then double-click the printer icon.

Printing

3 From the printer window, select the job to cancel.

4 From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 and earlier:

1 From the Go menu, choose Applications.

2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.

3 Double-click the printer icon.

4 From the printer window, select the job to cancel.

5 From the icon bar at the top of the window, click the Delete icon.

Printing

Copying

ADF Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press .

4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

5 Press to return to Ready.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides so they touch the sides of the paper.

3 From the printer control panel, press Copy, or use the keypad to enter the number of copies.

4 Change the copy settings as needed.

Copying

5 From the printer control panel, press .

6 Press to return to Ready.

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.

3 Change the copy settings as needed.

4 From the printer control panel, press .

5 Place the next document on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

6 Press to return to Ready.

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 From the printer control panel, press the Copy button.

3 Press the Content button until the light next to Photo comes on.

4 Change the copy settings as needed.

5 From the printer control panel, press .

Another page? 1=Yes 2=No appears.

6 If y ou w ant to cop y an other ph oto , place it o n the s canner glass, and the n press 1 on the keypad. Otherwise, press

2 on the keypad.

7 Press to return to Ready.

Copying on specialty media

Copying to transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 From the Copy area, press the Options button.

5 Press the arrow buttons until Paper Source appears, and then press .

6 Press the arrow buttons until the paper source containing the transparencies appears, and then press .

7 Press .

Copying

8 Change the copy settings as needed.

9 Press .

10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

11 Press to return to Ready.

Copying to letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Options button.

5 Press the arrow buttons until Paper Source appears, and then press .

6 Press the arrow buttons until the paper source containing the letterhead appears, and then press .

7 Change the copy settings as needed.

8 Press .

9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

10 Press to return to Ready.

Customizing copy settings

Copying from one size to another

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Options button.

Original Size appears.

5 Press .

6 Press the arrow buttons until the size of the original document appears, and then press .

7 Press the arrow buttons until Paper Source appears, and then press .

Copying

8 Press the arrow buttons until the tray or source containing the size you want the copy to be appears, and then

press

Note: If you select a paper size that is different from the original size, then the printer will scale the size automatically.

9 Press .

10 Change the copy settings as needed.

11 Press .

12 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

13 Press to return to Ready.

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Options button.

5 Press the arrow buttons until Paper Source appears, and then press .

6 Press the arrow buttons until the tray or source containing the paper type that you want appears, and then press

7 Press .

8 Change the copy settings as needed.

9 Press .

10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

11 Press to return to Ready.

Copying on both sides of the paper (duplexing)

Note: The ADF duplex feature is not available on selected printer models.

1 Load a document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Duplex/2-Sided button.

Copying

5 Press the arrow buttons to select a duplex option, and then press .

The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1 To 2 Sided if you have 1-sided original documents and you want 2-sided copies.

6 Press .

7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

8 Press to return to Ready.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, then the content of your original document will be scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Scale button.

5 Press the arrow buttons until the scale option you want appears, and then press .

If you selected Custom, then do the following:

a Press the arrow buttons to decrease or increase the size, or enter a number between 25 and 400 on the keypad. b Press .

6 Press .

7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

8 Press to return to Ready.

Making a copy lighter or darker

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Darkness button.

5 Press the arrow buttons to make the copy lighter or darker.

6 Press .

Copying

7 Press .

8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

9 Press to return to Ready.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Content button until the light comes on next to the setting that best represents what you are copying:

• Text—Used for original documents that are mostly text or line art

• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

• Photo—Used when the original document is a high-quality photograph or inkjet print

5 Press .

6 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

7 Press to return to Ready.

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

If you want to collate your copies, then select On. If you do not want to collate your copies, then select Off.

To select a Collate setting:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Options button.

5 Press the arrow buttons until Collate appears, and then press .

Copying

6 Press the arrow buttons until On [1,2,1,2,1,2] or Off [1,1,1,2,2,2] appears, and then press to

select one.

7 Press .

8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

9 Press to return to Ready.

Placing separator sheets between copies

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Copy Settings.

4 Click Separator Sheets.

Note: Collate must be On for the separator sheets to be placed between copies. If Collate is Off, then the separator

sheets are added to the end of the print job.

5 Select one of the following:

• Between pages

• Between copies

• Between jobs

6 Click Submit.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single sheet of paper.

Notes:

• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.

• The Copy Size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Copy button.

4 Press the Options button.

5 Press the arrow buttons until Paper Saver appears, and then press .

Copying

6 Select the output you want, and then press .

For example, if you have four portrait-oriented original documents that you want copied to the same side of one sheet, then select 4 on 1 Portrait, and then press

7 Press .

8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

9 Press to return to Ready.

Pausing the current print job to make copies

When the “Allow priority copies” setting is On, the printer pauses the current print job when you start a copy job.

Note: The “Allow priority copies” setting must be set to On in the Copy Settings menu so that you can pause the current print job and make copies.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press .

4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page

on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.

5 Press to return to Ready.

Placing an overlay message on each page

An overlay message can be placed on each page. The message choices are Confidential, Copy, Draft, Urgent, or Custom. To place a message on the copies:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press .

4 Press the arrow buttons until Settings appears, and then press .

5 Press the arrow buttons until Copy Settings appears, and then press .

6 Press the arrow buttons until Overlay appears, and then press .

7 Select the message you prefer among Confidential, Copy, Draft, Urgent, or Custom, and then press

8 Press .

Copying

Canceling a copy job

A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing. To cancel a copy job:

1 From the printer control panel, press .

Stopping appears, followed by Cancel Job.

2 Press to cancel the job.

Canceling appears.

The printer clears all pages in the ADF or printer and then cancels the job.

Improving copy quality

Question Tip

When should I use Text mode?

When should I use Text/Photo mode?

When should I use Photograph mode? Use Photograph mode when the original document is a high-quality photograph

• Use text mode when text preservation is the main goal of the copy, and

preserving images copied from the original document is not a concern.

• Text mode is recommended for receipts, carbon copy forms, and documents

that contain only text or fine line art.

• Use Text/Photo mode when copying an original document that contains a

mixture of text and graphics.

• Text/Photo mode is recommended for magazine articles, business graphics,

and brochures.

or inkjet print.

Copying

E-mailing

ADF Scanner glass

Use the ADF for multiple-page documents.

You can use the printer to e-mail scanned documents to one or more recipients. There are three ways to send an e-mail from the printer. You can type the e-mail address, use a shortcut number, or use the address book.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Getting ready to e-mail

Setting up the e-mail function

For e-mail to ope rate, it must be turned on in the printer configura tion and have a va lid IP address or gateway address. To set up the e-mail function:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings.

3 Under Default Settings, click E-mail/FTP Settings.

4 Click E-mail Settings.

5 Click Setup E-mail Server.

6 Fill in the fields with the appropriate information.

7 Click Add.

E-mailing

Setting up the address book

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click E-mail/FTP Settings.

4 Click Manage E-mail Shortcuts.

5 Change the e-mail settings as needed.

6 Click Submit.

Creating an e-mail shortcut using the Embedded Web Server

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings.

3 Under Other Settings, click Manage Shortcuts.

4 Click E-mail Shortcut Setup.

5 Type a unique name for the recipient, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

6 Select the scan settings (Format, Content, Color, and Resolution).

7 Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

E-mailing a document

Sending an e-mail using the keypad

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Scan/Email button.

Scan to E-mail appears.

E-mailing

4 Press .

Search appears.

Note: If there are no entries in the address book, then Manual Entry appears.

5 Press to search the address book, or press the arrow buttons until Manual appears, and then press to

select or enter an e-mail address.

Using the address book

a After selecting Search on the printer control panel, press the arrow buttons until the address you want

appears, and then press

b Press 1 to search for another address, or press 2 to end the search.

After you press 2, Press Start To Begin appears.

c Press .

Manually entering an e-mail address

After selecting Manual on the printer control panel, Entry Name appears on the first line, and a blank line with a blinking cursor appears on the second line.

a Press the button on the keypad that corresponds with the number or letter you want. The first time you press

the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

b Press the right arrow button to move to the next space, or wait a few seconds, and the cursor will move to

the next space.

c Once the e-mail address is entered, press .

Another E-mail? 1=Yes 2=NO appears.

d Press 1 to enter another address, or press 2 to end the address entry.

After you press 2, Press Start To Begin appears.

e Press .

Sending an e-mail using a shortcut number

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Scan/Email button.

Scan to E-mail appears.

4 Press .

Search appears.

Note: If there are no entries in the address book, then Manual Entry appears.

5 Press

, and then enter the recipient's shortcut number.

E-mailing

6 Press 1 to enter another shortcut, or press 2 to end the shortcut entry.

7 Press .

Sending an e-mail using the address book

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Scan/Email button.

Scan to E-mail appears.

4 Press .

Search appears.

Note: If there are no entries in the address book, then Manual Entry appears.

5 Press to search the address book.

6 Press the arrow buttons until the address you want appears, and then press .

7 Press 1 to search for another address, or press 2 to end the search.

After you press 2, Press Start To Begin appears.

8 Press .

Canceling an e-mail

An e-mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e-mail:

1 From the printer control panel, press .

Stopping appears, and then Cancel Job appears.

2 Press to cancel the job.

Note: If you want to continue to process the job, press

Canceling appears.

The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears.

to continue scanning the e-mail.

E-mailing

Faxing

ADF Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Getting the printer ready to fax

Only select printer models have fax capability.

The following connection methods may not be applicable in all countries or regions.

Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up screens appear. If the printer has fax capabilities, then the following screens appear:

Station Name Station Number

Note: The Station Name and Station Number must be set before a fax can be sent from the printer.

Faxing

1 When Station Name appears, enter the name to be printed on all outgoing faxes.

a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time

you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the

next space.

2 After entering the Station Name, press .

The display changes to Station Number.

3 When Station Number appears, enter the printer fax number.

a Press the button on the numeric keypad that corresponds with the number you want. b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the

next space.

4 After entering the Station Number, press .

Using the Embedded Web Server for fax setup

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Fax Settings.

4 Click Analog Fax Setup.

5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6 Click inside the Station Number box, and then enter the printer fax number.

7 Click Submit.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To determine the best way to set up the printer, see the following table.

Notes:

• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such

as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps.

• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly.

• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line

to send and receive faxes.

Faxing

Equipment and service options Fax connection setup

Connect directly to the telephone line See “Connecting to an analog telephone line” on

page 85

Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 85.

Connect to a Private Branch eXchange (PBX) or Integrated Services Digital Network (ISDN) system

Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 86.

Connect to a telephone line, telephone, and answering machine

Connect through an adapter used in your area See “Connecting to an adapter for your country or region”

Connect to a computer with a modem See “Connecting to a computer with a modem” on

See “Connecting to a PBX or ISDN system” on page 86.

See “Connecting the printer and a telephone or answering machine to the same telephone line” on page 87

on page 88.

page 92.

Connecting to an analog telephone line

If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the equipment:

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

Connecting to a DSL service

If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then follow these steps to connect the equipment:

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to the DSL filter.

Note: Your DSL filter may look different than the one in the illustration.

Faxing

3 Connect the DSL filter cable to an active telephone wall jack.

Connecting to a PBX or ISDN system

If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to the port designated for fax and telephone use.

Notes:

• Make sure the terminal adapter is set to the correct switch type for your region.

• Depending on the ISDN port assignment, you may have to connect to a specific port.

• When using a PBX system, make sure the call waiting tone is off.

• When using a PBX system, dial the outside line prefix before dialing the fax number.

• For more information on using the fax with a PBX system, see the documentation that came with your PBX

system.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to connect the equipment:

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

3 Change the Distinctive Rings setting to match the setting you want the printer to answer:

a From the printer control panel, press . b Press the arrow buttons until Settings appears, and then press .

c Press the arrow buttons until Fax Settings appears, and then press .

Faxing

d Press the arrow buttons until Distinctive Rings appears, and then press .

e Press the arrow buttons until the desired ring tone appears, and then press .

Connecting the printer and a telephone or answering machine to the same telephone line

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to an active analog telephone wall jack .

3 Remove the plug from the printer EXT port .

4 Connect your telecommunications equipment directly to the printer EXT port .

Use one of the following methods:

Answering machine

Faxing

Answering machine and telephone

Telephone or a telephone with an integrated answering machine

Connecting to an adapter for your country or region

The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack:

Country/region

• Austria

• Cyprus

• Denmark

• Finland

• France

• Germany

• Ireland

• Italy

• New Zealand

• Netherlands

• Norway

• Portugal

• Sweden

• Switzerland

• United Kingdom

Faxing

Countries or regions except Austria, Germany, and Switzerland

For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering machine, telephone, or other telecommunications equipment to the printer.

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

Note: There is a special RJ-11 plug installed in the printer EXT port

for the proper operation of the fax function and connected telephones.

. Do not remove this plug. It is necessary

2 Connect the oth er end of the telephone cable to the adapter , and then connect the adapter to the active telep hone

wall jack.

Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

3 Connect the answering machine or telephone to the adapter.

Use one of the following methods:

Answering machine

Faxing

Telephone

Austria, Germany, and Switzerland

There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

Connecting to a telephone wall jack in Germany

Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to the adapter.

Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

Faxing

3 Connect the adapter into the N slot of an active analog telephone wall jack.

4 If you would like to use the same line for both fax and telephone communication, then connect a second telephone

line (not provided) between the telephone and the F slot of an active analog telephone wall jack.

Faxing

5 If you would like to use the same line for recording messages on your answering machine, then connect a second

telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone wall jack.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

Note: Setup steps may vary depending on your country or region.

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

3 Remove the protective plug from the printer EXT port .

Faxing

4 Connect your telephone to the computer telephone jack.

5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .

Setting the outgoing fax name and number

To have the designated fax name and fax number printed on outgoing faxes:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Fax Settings.

4 Click Analog Fax Setup.

5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6 Click inside the Station Number box, and then enter the printer fax number.

7 Click Submit.

Faxing

Setting the date and time

If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date and time will be printed on every fax job. To set the date and time:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Security.

4 Click Set Date and Time.

5 In the Network Time Protocol section, select Enable NTP.

Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then

enter the current date and time.

6 Verify that the time zone is correct.

7 Click Submit.

Turning daylight saving time on or off

The printer can be set to automatically adjust for daylight saving time for certain time zones:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Security.

4 Click Set Date and Time.

5 Select Automatically Observe DST.

6 Click Submit.

Sending a fax

Sending a fax using the printer control panel

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Fax button.

4 Enter the fax number, and then press .

Faxing

Notes:

• To cause a two- or three-second paus e in a fax number, press t he Redial/Pause button. The dial pause ap pears

as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.

• Press to move the cursor to the left and delete a number.

• To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.

Press

5 Press 1 to enter another fax number, or press 2 to end fax number entry.

6 Press .

Sending a fax using the computer

Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs.

For Windows users

1 With a file open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Other Options tab, and then click Fax.

4 On the Fax screen, type the name and number of the fax recipient.

5 Click OK, and then click OK again.

6 Click Send.

For Mac OS X version 10.5 or later users

The steps for sending a fax from the computer vary depending on your operating system. For specific instructions using other Macintosh OS versions, see your Mac OS Help.

1 With a document open, choose File > Print.

2 From the Printer pop-up menu, choose your printer.

Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. To install

the fax driver, choose Add a printer, and then install the printer again with a different name, choosing the fax version of the driver.

3 Enter the fax information (for example, the name and number of the fax recipient).

4 Click Fax.

Faxing

Creating shortcuts

Creating a fax destination shortcut using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings.

3 Click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support

person.

4 Click Fax Shortcut Setup.

5 Type a unique name for the shortcut, and then enter the fax number.

To create a multiple-number shortcut, enter the fax numbers for the group.

Note: Separate each fax number in the group with a semicolon (;).

6 Assign a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

7 Click Add.

Creating a fax destination shortcut using the printer control panel

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Fax button.

To: appears on the first line, and the time and date appear on the second line.

4 Press .

Address Book Search appears.

5 Press the arrow buttons until Add appears, and then press .

6 Press the arrow buttons until Enter Fax Number appears, and then press .

7 Enter the fax number, and then press .

8 Press 1 to enter another fax number, or press 2 to end fax number entry.

Faxing

9 After selecting 2=NO, Enter Name appears.

a Press the button on the keypad that corresponds with the letter you want. The first time you press the button,

the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the

next space.

c Once the fax name is entered, press .

Save as Shortcut appears.

d Enter the shortcut number, and then press .

Using shortcuts and the address book

Using fax shortcuts

Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single recipient or multiple recipients. By making a group fax destination with a shortcut number, you can easily fax broadcast information to an entire group.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 Press

, and then enter the shortcut number.

4 Press .

Using the address book

Note: If the address book feature is not enabled, contact your system support person.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Fax button.

To: appears on the first line, and the time and date appear on the second line.

4 Press , and then press the arrow buttons until the fax number you want appears. Then, press .

Faxing

Customizing fax settings

Changing the fax resolution

Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality).

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the Fax area of the printer control panel, press the Resolution button.

4 Press the arrow buttons until the resolution value you want appears, and then press .

5 Press

Printing incoming faxes on both sides of the paper (duplexing)

1 From the printer control panel, press the Fax button.

2 Press the Duplex/2-Sided button.

3 Press the arrow buttons to select a duplex option, and then press .

Making a fax lighter or darker

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Darkness button.

4 Press the arrow buttons to make the fax lighter or darker.

5 Press .

6 Press .

Sending a fax at a scheduled time

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press the Fax button.

Faxing

4 Enter the fax number, and then press .

5 From the Fax area, press the Options button.

6 Press the arrow buttons until Delayed Send appears, and then press .

Set Send Time appears.

7 Using the keypad, enter the time you want to send the fax.

If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.

8 Press .

Set Send Date appears.

9 Using the keypad, enter the date you want to send the fax, and then press .

10 Press .

Forwarding a fax

This option lets you print and forward received faxes to a fax number.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Fax Settings.

4 Click Analog Fax Setup.

5 Click inside the Fax Forwarding box, and then select one of the following:

• Print

• Print and Forward

• Forward

6 From the Forward to list, select Fax.

7 Click inside the Forward to Shortc ut box, and then enter the shortcut number where you want the fax forwarded.

Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward

to” box.

8 Click Submit.

Viewing a fax log

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings.

3 Click Reports.

4 Click Fax Job Log or Fax Call Log.

Faxing

Blocking junk faxes

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings.

3 Click Fax Settings.

4 Click Analog Fax Setup.

5 Click the Block No Name Fax option.

This option blocks all incoming faxes that have a private caller ID or no fax station name.

6 In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to

block.

Canceling an outgoing fax

A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:

1 From the printer control panel, press .

Stopping appears, and then Cancel Job appears.

2 Press to cancel the job.

Note: If you want to continue to process the job, press

Canceling appears.

The printer clears all pages in the ADF and then cancels the job.

to resume scanning the fax.

Understanding fax options

Original Size

This option lets you choose the size of the documents you are going to fax.

1 From the Fax area of the printer control panel, press the Options button.

Original Size appears.

2 Press .

3 Press the arrow buttons until the size of the original document appears, and then press .

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the quality and size of your scan.

• Text—Emphasizes sharp, black, high-resolution text against a clean, white background

• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

Faxing

100

Lexmark 43W, 13B0503, 4564, 436, 231 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Thank you for choosing this printer!

Finding information about the printer

Selecting a location for the printer

Printer configurations

Basic functions of the scanner

Understanding the ADF and scanner glass

Understanding the printer control panel

Additional printer setup

Installing internal options

Installing a flash memory card

Installing hardware options

Installing a 250- or 550-sheet drawer

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing printer software

Updating available options in the printer driver

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on a wired network

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper

Conserving supplies

Saving energy

Using Eco-Mode

Adjusting Power Saver using the printer control panel

Adjusting Power Saver using the Embedded Web Server

Recycling

Recycling Lexmark products

Recycling Lexmark packaging

Returning Lexmark cartridges for reuse or recycling

Reducing printer noise

Loading paper and specialty media

Setting the Paper Size and Paper Type

Configuring Universal paper settings

Avoiding jams

Loading trays

Using a multipurpose or manual feeder

Using the multipurpose feeder

Using the manual feeder

Paper capacities

Linking and unlinking trays

Linking trays

Unlinking trays

Assigning a Custom Type <x> name

Changing a Custom Type <x> name

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Paper types and weights supported by the printer

Paper sizes supported by the printer

Printing

Printing a document

Printing from a flash drive

Printing on both sides of the paper (duplexing)

Printing specialty documents

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing information pages