Lexmark FP710, FP720 User Manual
Lexmark S400 Series User's Guide
April 2009 www.lexmark.com
Machine type(s):
4443
Model(s):
201, 20E
Contents
Safety information.............................................................................5
About your printer.............................................................................6
Thank you for choosing this printer!...............................................................................................................................6
Minimizing your printer's environmental impact......................................................................................................6
Finding information about the printer...........................................................................................................................7
Understanding the parts of the printer..........................................................................................................................9
Ordering and replacing supplies...................................................11
Ordering ink cartridges.....................................................................................................................................................11
Using genuine Lexmark ink cartridges........................................................................................................................11
Replacing ink cartridges....................................................................................................................................................12
Ordering paper and other supplies..............................................................................................................................13
Recycling Lexmark products...........................................................................................................................................13
Using the printer control panel buttons and menus................14
Using the printer control panel......................................................................................................................................14
Changing temporary settings into new default settings......................................................................................16
Changing the Power Saver timeout.............................................................................................................................17
Saving energy with Eco-Mode........................................................................................................................................17
Resetting to factory settings............................................................................................................................................18
Using the printer software.............................................................19
Minimum system requirements.....................................................................................................................................19
Using the Windows printer software............................................................................................................................19
Using the Macintosh printer software.........................................................................................................................21
Finding and installing optional software....................................................................................................................22
Updating the printer software (Windows only)........................................................................................................23
Reinstalling the printer software...................................................................................................................................23
Loading paper and original documents......................................25
Loading paper.......................................................................................................................................................................25
Saving paper default settings.........................................................................................................................................28
Loading original documents on the scanner glass.................................................................................................29
Loading original documents into the ADF.................................................................................................................29
Contents
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Printing...............................................................................................30
Tips for printing....................................................................................................................................................................30
Printing basic documents.................................................................................................................................................30
Printing specialty documents.........................................................................................................................................34
Printing on both sides of the paper (duplexing) manually..................................................................................36
Working with photos..........................................................................................................................................................38
Printing from a Bluetooth-enabled device.................................................................................................................43
Managing print jobs...........................................................................................................................................................46
Copying...............................................................................................50
Tips for copying....................................................................................................................................................................50
Making copies.......................................................................................................................................................................50
Copying photos....................................................................................................................................................................50
Enlarging or reducing images.........................................................................................................................................51
Adjusting copy quality.......................................................................................................................................................51
Making a copy lighter or darker.....................................................................................................................................51
Collating copies using the printer control panel.....................................................................................................52
Repeating an image on one page.................................................................................................................................52
Copying multiple pages on one sheet.........................................................................................................................53
Making a duplex copy manually....................................................................................................................................53
Canceling copy jobs...........................................................................................................................................................54
Scanning.............................................................................................55
Tips for scanning..................................................................................................................................................................55
Scanning to a local or network computer..................................................................................................................55
Scanning to a flash drive or memory card..................................................................................................................56
Scanning photos into an editing application............................................................................................................56
Scanning documents into an editing application...................................................................................................58
Scanning directly to e-mail using the printer software.........................................................................................58
Scanning to a PDF...............................................................................................................................................................59
Scanning FAQ.......................................................................................................................................................................60
Canceling scan jobs............................................................................................................................................................61
Faxing.................................................................................................62
Setting up the printer to fax............................................................................................................................................62
Configuring the fax settings............................................................................................................................................73
Contents
3
Creating a contact list........................................................................................................................................................75
Sending faxes........................................................................................................................................................................77
Receiving faxes.....................................................................................................................................................................78
Faxing FAQ.............................................................................................................................................................................79
Networking........................................................................................87
Installing the printer on a wireless network..............................................................................................................87
Advanced wireless setup..................................................................................................................................................92
Networking FAQ..................................................................................................................................................................99
Maintaining the printer.................................................................110
Maintaining ink cartridges.............................................................................................................................................110
Cleaning the exterior of the printer............................................................................................................................112
Cleaning the scanner glass............................................................................................................................................112
Troubleshooting.............................................................................113
Before you troubleshoot................................................................................................................................................113
Using the Service Center to solve printer problems............................................................................................113
If Troubleshooting does not solve your problem..................................................................................................113
Setup troubleshooting....................................................................................................................................................113
Jams and misfeeds troubleshooting..........................................................................................................................119
Print troubleshooting......................................................................................................................................................121
Copy and scan troubleshooting..................................................................................................................................123
Fax troubleshooting.........................................................................................................................................................125
Memory card troubleshooting.....................................................................................................................................131
Wireless troubleshooting...............................................................................................................................................133
Notices..............................................................................................152
Product information.........................................................................................................................................................152
Edition notice.....................................................................................................................................................................152
Power consumption.........................................................................................................................................................156
Index.................................................................................................168
Contents
4
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized
replacements.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper
path. To avoid injury, use caution when accessing this area for clearing a paper jam.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do
not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any elec trical or cabling connect ions, such as the fax feature, p ower cord, or telephone, during a l ightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
5
About your printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the
User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully,
and make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied.
If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted
to help you get back on track fast. And if you find something we could do better, please let us know. After all, you
are the reason we do what we do, and your suggestions help us do it better.
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's
environmental impact even further.
Conserving energy
• Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver mode
after the printer is left idle for 10 minutes. Eco-Mode is enabled by default in your printer.
• Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby
mode after the printer has been idle for a set amount of time (the Power Saver timeout).
• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers,
thus conserving energy and other resources.
Conserving paper
• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print
multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
• Preview print jobs before printing. Use the previ ew features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
• Use recycled paper.
Conserving ink
• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and
are ideal for printing documents that are mostly text.
• Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.
About your printer
6
• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and
“Deep Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.
Recycling
• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return
an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.
• Recycle the product packaging.
• Recycle your old printer instead of throwing it away.
• Recycle paper from discarded print jobs.
• Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Setup documentation
The setup documentation came with the printer and is
also available on the Lexmark Web site at
www.lexmark.com/publications/.
User's Guide
The User's Guide is available on the installation software
CD.
For updates, check our Web site at
www.lexmark.com/publications/.
About your printer
7
What are you looking for? Find it here
Help using the printer software Windows or Mac Help
Open a printer software program or application, and
then click Help.
Click
Notes:
to view context-sensitive information.
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and online
technical support:
• Troubleshooting hints and tips
• Frequently asked questions
• Documentation
• Driver downloads
• Live chat support
• E-mail support
Lexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Telephone support In the US, call us at:
1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET), Saturday
and Sunday (11:00 AM–8:00 PM ET)
Support telephone numbers and hours of operation for
your region or country can be found on the Support
Web site (support.lexmark.com) or on the printed
warranty that came with your printer.
Warranty information Warranty information varies by country or region:
• In the US—See the Statement of Limited Warranty
included with this printer, or at
support.lexmark.com.
• Rest of the world—See the printed warranty that
came with your printer.
About your printer
8
Understanding the parts of the printer
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Paper support Load paper.
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Paper guide adjustment lever Adjust the paper guides.
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Wi-Fi indicator Check wireless status.
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Memory card slots Insert a memory card.
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5 PictBridge and USB port Connect a PictBridge-enabled digital camera, USB Bluetooth
adapter or a flash drive to the printer.
Card reader light Check card reader status. The light blinks to indicate that a
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memory card is being accessed.
Paper exit tray Hold paper as it exits.
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8 Printer control panel Operate the printer.
Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding it into the ADF.
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Note: Adjust the paper guide on the ADF tray to the width of
the original document.
ADF output tray Hold documents as they exit from the ADF.
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ADF tray Load original documents in the ADF. Recommended for
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scanning, copying, or faxing multiple-page documents.
Note: Do not load post cards, photos, small items, or thin medi a
(such as magazine clippings) into the ADF. Place these items on
the scanner glass.
12 ADF Scan, copy, or fax multiple-page letter-, legal-, and A4-size
documents.
Paper feed guard Prevent items from falling into the paper slot.
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14 Paper guides Keep paper straight when feeding.
About your printer
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Scanner lid Access the scanner glass.
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Scanner glass Scan and copy photos and documents.
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Power supply with port Connect the printer to a power source.
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EXT Port
Connect additional devices (telephone or answering machine) to the printer and the
telephone line. Use this port if you do not have a dedicated fax line for the printer, and
if this connection method is supported in your country or region.
Note: Remove the plug to access the port.
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LINE Port
Connect the printer to an active telephone line (through a standard wall jack, DSL filter,
or VoIP adapter) to send and receive faxes.
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USB port Connect the printer to a computer using a USB cable.
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Warning—Potential Damage: Do not touch the USB port except when plugging in or
removing a USB cable or installation cable.
Printhead access Install the printhead.
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Note: The carrier moves to the printhead access area when no printhead is installed on
the printer. .
Ink cartridge access Install, replace, or remove ink cartridges.
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9 Scanner unit
• Access the ink cartridges and printhead.
• Remove paper jams.
About your printer
10
Ordering and replacing supplies
Ordering ink cartridges
Page yields available at www.lexmark.com/pageyields. For best results, use only Lexmark ink cartridges.
Lexmark S400 Series models (except Lexmark S408)
Item
Black cartridge 100 100A
High yield black cartridge 100XL 100XLA
Yellow color cartridge 100 100A
High yield yellow color cartridge 100XL 100XLA
Cyan color cartridge 100 100A
High yield cyan color cartridge 100XL 100XLA
Magenta color cartridge 100 100A
High yield magenta color cartridge 100XL 100XLA
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2
Available only on the Lexmark Web site at www.lexmark.com.
Return Program Cartridge1Regular cartridge
2
Lexmark S408 models
Item
Black cartridge 108 108A
High yield black cartridge 108XL 108XLA
Return Program Cartridge1Regular cartridge
2
Yellow color cartridge 108 108A
High yield yellow color cartridge 108XL 108XLA
Cyan color cartridge 108 108A
High yield cyan color cartridge 108XL 108XLA
Magenta color cartridge 108 108A
High yield magenta color cartridge 108XL 108XLA
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2
Available only on the Lexmark Web site at www.lexmark.com.
Using genuine Lexmark ink cartridges
Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and
our inks are formulated to work with your printer and help extend the life of your product. We recommend that you
use only genuine Lexmark ink cartridges.
Ordering and replacing supplies
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Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.
Replacing ink cartridges
Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately
after removing the old ones or the ink remaining in the printhead nozzles may dry out.
1 Turn on your printer.
2 Open the printer.
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Note: The printhead moves to the cartridge installation position.
3 Press the release tab, and then remove the used ink cartridge or cartridges.
4 Install each ink cartridge. Use two hands to install the black cartridge.
Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to
air.
5 Close the printer.
Ordering and replacing supplies
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Ordering paper and other supplies
To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.
Item Part Number
USB cable 1021294
For more information, go to www.lexmark.com.
Paper Paper size
Lexmark Photo Paper
Lexmark PerfectFinish Photo Paper
Notes:
• Availability may vary by country or region.
• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark
PerfectFinish
• For more information, go to www.lexmark.com
TM
Photo Paper.
• Letter
• A4
• 4 x 6 in.
• L
• Letter
• A4
• 4 x 6 in.
• L
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1 Visit our Web site at www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country from the list.
3 Follow the instructions on the computer screen.
Ordering and replacing supplies
13
Using the printer control panel buttons and menus
Using the printer control panel
The following diagrams explain the sections of the printer control panel:
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Use the: To
Power button
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3
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• Turn the printer on and off.
• Switch to Power Saver mode.
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Note: When the printer is on, press
Power Saver mode. Press and hold
to turn off the printer.
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to switch to
for three seconds
Copy button Access the copy menu and make copies.
2
3 Scan button Access the scan menu and scan documents.
4 Fax button Access the fax menu and send faxes.
Photo button Access the photo menu and print photos.
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Using the printer control panel buttons and menus
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Use the: To
Display
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Note: The display is turned off in Power Saver mode.
View:
• Printer status
• Messages
• Menus
Arrow buttons Choose a menu or submenu item that appears on the
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display.
8 Select button
• Select menu options.
• Save settings.
• Feed or eject paper. Press and hold for 3 seconds to feed
or eject paper from the printer.
9 Back button
• Return to the previous screen.
• Exit from one menu level to a higher one.
10 Setup button Access the setup menu and change printer settings.
Note: The Copy, Scan, Fax, and Photo button lights are off
when this button is selected.
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Cancel
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Use the: To
1 Address Book
2 Redial/Pause
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Access fax numbers from a saved list of numbers.
In Fax mode:
• Insert a three-second pause in a fax number to wait for an outside line or get through an
automated answering system. Enter a pause only when you have already begun entering the
number.
• Display the last number dialed. Press the left or right arrow button to view the last five numbers
dialed.
3 Dialtone Dial the telephone number manually using the keypad before sending the fax.
Using the printer control panel buttons and menus
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Use the: To
4 Color/Black
Start button Start a print, scan, fax, or copy job, depending on which mode is selected.
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Cancel button
6
Switch to color mode or black-and-white mode.
• Cancel a print, copy, scan, or fax job in progress.
• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of a
menu.
• Exit from a menu level of the Setup menu to the top level of the previous mode.
• Clear current settings or error messages, and return to default settings.
7 Keypad
In Copy mode or Photo mode: enter the number of copies or prints you want to make.
In Fax mode:
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
Changing temporary settings into new default settings
The following menus revert to default settings after two minutes of inactivity or after the printer is turned off:
Copy menu
• Copies
• Quality
• Lighter/Darker
• Resize
• Original Size
• Pages per Sheet
• Copies per Sheet
• Content Type
Scan menu
• Quality
• Original Size
Fax menu (selected models
only)
Photo menu The following Photo options will not time out after two minutes of inactivity or after you
• Lighter/Darker
• Quality
turn off the printer, but they will return to the factory default settings when a memory
card or flash drive is removed.
• Photo Effects
• Photo Size
• Layout
• Quality
Using the printer control panel buttons and menus
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To change the temporary settings into new default settings
1 From the printer control panel, press .
2 Press the arrow buttons to scroll to Defaults, and then press .
3 Press the arrow buttons to scroll to Set Defaults, and then press .
Use Current appears on the display.
4 Press again to select Use Current.
5 Press until you exit Setup, or press another mode button.
To disable the settings timeout feature
You can disable the settings timeout feature if you do not want the printer to revert to the default settings after two
minutes of inactivity or after the printer is turned off.
1 From the printer control panel, press .
2 Press the arrow buttons to scroll to Device Setup, and then press .
3 Press the arrow buttons to scroll to Clear Settings Timeout, and then press .
4 Press the arrow buttons to scroll to Never, and then press .
5 Press until you exit Setup, or press another mode button.
Changing the Power Saver timeout
The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left
idle. The Power Saver feature optimizes energy efficiency by reducing the printer power consumption (as much as
28 percent on some printer models) compared to the default printer settings. To save the most energy, select the
lowest Power Saver timeout.
1 From the printer control panel, press .
2 Press the arrow buttons to scroll to Device Setup, and then press .
3 Press the arrow buttons to scroll to Power Saver, and then press .
4 Press the arrow buttons to select a Power Saver timeout, and then press .
5 Press until you exit Setup, or press another mode button.
Saving energy with Eco-Mode
The Eco-Mode feature optimizes energy efficiency and saves money.
When Eco-Mode is enabled, the printer automatically switches to the following settings:
• The printer display is dimmed.
• The printer changes to Power Saver mode after ten minutes.
Using the printer control panel buttons and menus
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Notes:
• If you are using Eco-Mode, then the Eco-Mode settings override any changes you may make to individual settings
that are part of Eco-Mode.
• Eco-Mode is enabled by default.
To change the Eco-Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons to scroll to Device Setup, and then press .
3 Press the arrow buttons to scroll to Eco-Mode.
4 Select the Eco-Mode setting, and then press .
5 Press until you exit Setup, or press another mode button.
Resetting to factory settings
Resetting to factory default settings will delete all the printer settings you have previously selected.
Using the printer control panel menus
1 From the printer control panel, press .
2 Press the arrow buttons to scroll to Defaults, and then press .
3 Press the arrow buttons to scroll to Set Defaults, and then press .
4 Press the arrow buttons to scroll to Use Factory, and then press .
5 When prompted to set the initial settings of your printer, make your selections using the printer control panel
buttons.
Initial Setup Complete appears on the display.
Using a button combination (if you cannot read the current
language)
1 Turn off the printer.
Note: If you have set the Power Saver timeout in the Setup menu, then press and hold
turn off the printer.
2 From the printer control panel, press and hold and , and then press and release to turn the printer on.
Note: Do not release and until Language appears on the display, indicating that the printer has been
reset.
3 When prompted to set the initial settings of your printer, make your selections using the printer control panel
buttons.
for three seconds to
Initial Setup Complete appears on the display.
Using the printer control panel buttons and menus
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Using the printer software
Minimum system requirements
The printer software requires up to 500 MB of free disk space.
Supported operating systems
• Microsoft Windows 7 (Web only)
• Microsoft Windows Vista (SP1)
• Microsoft Windows XP (SP3)
• Microsoft Windows 2000 (SP4 or greater)
• Macintosh PowerPC OS X v10.3.9 or later
• Macintosh Intel OS X v10.4.4 or later
• Linux Ubuntu 8.04 LTS and 8.10 (Web only)
• Linux OpenSUSE 11.0 and 11.1 (Web only)
• Linux Fedora 10 (Web only)
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The printer driver for this operating system is available only at support.lexmark.com.
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Using the Windows printer software
Software installed during printer installation
When you set up the printer using the installation software CD, all the necessary software was installed. You may
have chosen to install some additional programs. The following table provides an overview of various software
programs and what they can help you do.
If you did not install these additional programs during initial installation, then reinsert the installation software CD,
run the installation s oftware, and then select Install Additional Software from the Software Already Installed screen.
Using the printer software
19
Printer software
Use the To
LexmarkTM Printer Home
(referred to as Printer Home)
Lexmark Fast Pics
(referred to as Fast Pics)
Lexmark Toolbar
(referred to as Toolbar)
Lexmark Tools for Office
(referred to as Tools for Office)
• Launch applications or programs.
• Access the Fax Solutions software.
• Scan or e-mail a photo or document.
• Edit scanned documents.
• Scan documents to PDF.
• Adjust settings for the printer.
• Order supplies.
• Maintain ink cartridges.
• Print a test page.
• Register the printer.
• Contact technical support.
Manage, edit, transfer, and print photos and documents.
• Print black or text-only Web pages to save ink.
• Schedule automatic printing of Web pages.
• Access Picnik and edit photos online.
• Print, scan, or convert local files from Windows.
Access your favorite settings in Microsoft Office 2007.
Lexmark Fax Solutions
(referred to as Fax Solutions)
• Send a fax.
• Receive a fax in three-in-one printers.
• Add, edit, or delete contacts in the built-in phone book.
• Access the Lexmark Fax Setup Utility in four-in-one printers. Use the Fax
Setup Utility to set the Speed Dial and Group Dial numbers, set Ringing and
Answering, and print fax history and status reports.
Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing
program.
Lexmark Wireless Setup Utility
(referred to as Wireless Setup Utility)
Lexmark Service Center
(referred to as Service Center)
• Set up the wireless printer on a wireless network.
• Change the wireless settings of the printer.
Note: This program is installed automatically with the printer software if the
printer has wireless capability.
• Troubleshoot the printer.
• Access the printer maintenance functions.
• Contact technical support.
Notes:
• This program is installed automatically with the printer software.
• You may be prompted to install this program from the Web, depending on
your printer model.
Using the printer software
20
Use the To
Printing Preferences
When you select File Print with a document open and then click
Properties, a Printing Preferences dialog appears. The dialog lets you select
options for the print job, such as the following:
• Select the number of copies to print.
• Print two-sided copies.
• Select the paper type.
• Add a watermark.
• Enhance images.
• Save settings.
Note: Printing Preferences is installed automatically with the printer software.
Note: Your printer m ay not come with some of these programs or so me of the functions of thes e programs, depending
on the features of the printer that you purchased.
Using the Macintosh printer software
Software installed during printer installation
Software resident in the Macintosh OS
Use the To
Print dialog Adjust the print settings and schedule print jobs.
Printer Services dialog (not available in Mac OS X v10.5
or later)
• Access the printer utility.
• Troubleshoot.
• Order ink or supplies.
• Contact Lexmark.
• Check the printer software version installed on the computer.
Printer software
Applications are installed along with the printer software during installation. These applications are saved in the
printer folder that appears on the Finder desktop after installation.
1 From the Finder desktop, double-click the printer folder.
2 Double-click the icon of the application that you want to use.
Use the To
Lexmark All-In-One Center
(referred to as All-In-One Center)
Lexmark Fax Setup Utility
(referred to as Fax Setup Utility)
• Scan photos and documents.
• Customize settings for scan jobs.
• Customize settings for fax jobs.
• Create and edit the Speed Dial list.
Using the printer software
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Use the To
Lexmark Network Card Reader
(referred to as Network Card Reader)
Lexmark Printer Utility
(referred to as Printer Utility)
Lexmark Wireless Setup Assistant
(referred to as Wireless Setup Assistant)
Note: Your printer may not come with these applications, depending on the features of the printer that you
purchased.
• View the contents of a memory device inserted into a network printer.
• Transfer photos and PDF documents from a memory device to the computer
over a network.
• Get help with cartridge installation.
• Print a test page.
• Print an alignment page.
• Clean the printhead nozzles.
• Order ink or supplies.
• Register the printer.
• Contact technical support.
Set up the printer on a wireless network.
Finding and installing optional software
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Select Printer Home.
4 Choose your printer from the printer drop-down list.
5 From the Support tab, click On-line support.
6 From the Web site, select your printer and download the driver.
7 Install additional or optional software.
For Macintosh users
1 From the Finder desktop, double-click the printer folder.
2 Double-click the Printer Utility icon.
3 From the Web Links tab, click Customer Support.
4 From the Web site, select your printer and download the driver.
5 Install additional or optional software.
Using the printer software
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Updating the printer software (Windows only)
Checking for software updates
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Select Printer Home.
4 Choose your printer from the printer drop-down list.
5 From the Support tab, select Check for updates.
6 Follow the instructions on the computer screen.
Enabling automatic software updates
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Advanced tab, click More Options.
4 In the Software Updates section, select Allow automatic updates from the web for my software.
5 Click OK.
Reinstalling the printer software
When you set up the printer using the installation software CD, all the necessary software was installed. If you
encountered problems while installing, or if your printer does not appear in the Printers folder or as a printer option
when you send a print job, then try removing and reinstalling the printer software.
Uninstalling the printer software
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Select the uninstall option.
4 Follow the instructions on the computer screen to remove the software.
5 Once the uninstall process in complete, restart your computer.
For Macintosh users
1 From the Finder desktop, double-click the printer folder.
2 Double-click the Uninstaller icon.
3 Follow the instructions on the computer screen to remove the software.
Using the printer software
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Installing the printer software
Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall
the current software first.
For Windows users
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen.
For Macintosh users
1 Close all open software applications.
2 Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3 Double-click Install.
4 Follow the instructions on the installation dialog.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the Drivers & Downloads menu, click Driver Finder.
3 Select your printer, and then select your operating system.
4 Download the driver and install the printer software.
Using the printer software
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Loading paper and original documents
Loading paper
1 Fan the paper.
2 Center the paper on the paper support.
3 Adjust the paper guides so they rest against the edges of the paper.
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Note: Do not force paper into the printer. The paper should be flat against the paper support, and the edges
should be flush against both paper guides.
4 From the printer control panel, select or confirm your paper settings.
Loading paper and original documents
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Paper and specialty media guidelines
Load up to: Make sure that:
100 sheets of plain paper
25 sheets of heavyweight matte paper
20 sheets of banner paper
• The paper guides rest against the edges of the paper.
• You load letterhead paper with the print side faceup and
the top of the letterhead going into the printer first.
• The print side of the paper is faceup.
• The paper guides rest against the edges of the paper.
• You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for
use with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
• You remove all paper from the paper support before
inserting banner paper.
• You use banner paper designed for inkjet printers.
• You place a stack of banner paper on or behind the
printer, and feed in the first sheet.
• The paper guides rest against the edges of the paper.
• You select A4 Banner or Letter Banner paper size.
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Loading paper and original documents
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Load up to: Make sure that:
10 envelopes
25 sheets of labels
• The print side of the envelope is faceup.
• The paper guides rest against the edges of the
envelopes.
• You print the envelopes with Landscape orientation.
Note: If you are mailing within Japan, then the envelope
can be printed in Portrait orientation with the stamp in
the lower right corner or in Landscape orientation with
the stamp in the lower left corner. If you are mailing
internationally, then print in Landscape orientation with
the stamp in the upper left corner.
• You select the correct envelope size. Select the next
biggest size if the exact envelope size is not listed, and
set the left and right margins so your envelope is
correctly positioned.
• The print side of the label is faceup.
• The paper guides rest against the edges of the paper.
• You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for
use with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
25 greeting cards, index cards, postcards, or photo cards
Loading paper and original documents
• The print side of the card is faceup.
• The paper guides rest against the edges of the cards.
• You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for
use with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
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Load up to: Make sure that:
25 sheets of photo/glossy paper
10 iron-on transfers
50 transparencies
• The print side of the paper is faceup.
• The paper guides rest against the edges of the paper.
• You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for
use with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
• You follow the loading instructions on the iron-on
transfer packaging.
• The print side of the transfer is faceup.
• The paper guides rest against the edges of the transfer.
• You select Automatic, Normal, or Photo print quality.
• The rough side of the transparencies is faceup.
• The paper guides rest against the edges of the
transparencies.
Saving paper default settings
You can set the default paper size, paper type, and photo print size for the documents and photos that you print.
Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.
1 From the printer control panel, press .
2 Choose the default settings:
• If you want to set the default paper size:
a Press to select Paper Setup.
b Press the arrow buttons to scroll to Paper Size, and then press .
c Press the arrow buttons to select the default paper size for the printer, and then press .
• If you want to set the default paper type:
a Press to select Paper Setup.
b Press the arrow buttons to scroll to Paper Type, and then press .
c Press the arrow buttons to select the default paper type for the printer, and then press .
• If you want to set the default photo print size:
a Press the arrow buttons to scroll to Defaults, and then press .
b Press to select Photo Print Size.
c Press the arrow buttons to select the default photo print size for the printer, and then press .
3 Press until you exit Setup, or press another mode button.
Loading paper and original documents
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Loading original documents on the scanner glass
1 Open the scanner lid and place the document facedown on the scanner glass.
2 Close the scanner lid.
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Loading original documents into the ADF
You can load up to 35 sheets of an original document into the ADF for scanning, copying, and faxing. You can load
A4-, letter-, or legal-size paper into the ADF.
1 Adjust the paper guide on the ADF tray to the width of the original document.
2 Load the original document faceup and top edge first into the ADF until you hear a beep.
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Printing
Tips for printing
• Use the appropriate paper for your print job.
• Select a higher print quality for better prints.
• Make sure there is enough ink in the ink cartridges.
• Remove each sheet as it is printed when printing photos or when working with specialty media.
• Select the borderless setting when printing photos.
Printing basic documents
Printing a document
1 Load the paper in the printer.
2 Send the print job:
For Windows users
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup.
c Select the print quality, the number of copies to print, the type of paper to use, and how the pages should
print.
d Click OK to close any printer software dialogs.
e Click OK or Print.
For Macintosh users
a With a document open, choose File > Print.
b From the Printer pop-up menu, choose the printer.
c If necessary, click the disclosure triangle.
d From the print options pop-up menu, choose the print quality, the number of copies to print, the type of
paper to use, and how the pages should print.
e Click Print.
Printing
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