Lexmark E 340, E 342n User Manual

E340, E342n

User’s Reference

June 2005

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550

Notices

Edition notice

Edition: June 2005

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUB L IC ATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHAN TABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department , Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer , are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark and Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PictureGrade is a trademark of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands. PostScript Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and that the printer emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners.

is a registered trademark of Adobe Systems

Licensing notice

The printer resident software contains software developed and copyrighted by Lexmark. In addition, the printer resident software may contain:

• Lexmark modified software licensed under the provisions of the GNU General Public License version 2 and/or the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license

• Software licensed under other licenses

Click the title of the document you want to review:

BSD License and Warranty statements

GNU General Public License

Other licenses

Notices

The Lexmark modified third-party software covered by these thirdparty licenses is free software; you can redistribute it and/or modify it under the terms of the licenses referenced abov e. These licenses do not provide you any rights to the Lexmark copyrighted software in this printer. Since the third-party licensed software the Lexmark modifications are based on is supplied explicitly without warranty, use of the Lexmark modified version is similarly provided without warranty. See the warranty disclaimers in the referenced licenses for additional details. To obtain source code files for the Le xmark modified GNU licensed software, launch the drivers CD that shipped with your printer and click Contact Lexmark.

Safety information

• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or tel ephone, during a lightning storm.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Le xmark is not responsible f or the use of other replacement parts.

• Your product uses a laser. CAUTION: Use of controls or adjustments or performance of

procedures other than those specified herein may result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Laser notice

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.

Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the w avelength region of 770-795 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

The United Kingdom Telecommunications Act 1984

This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Conventions

Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you

harm. Warning: A warning identifies something that could damage your product hardware or software.

Electronic emission notices

Federal Communications Commission (FCC) compliance information statement

The Lexmark E340, Machine Type 4511-600, and Lexmark E342n, Machine Type 4511-610, have been tested and found to comply with the limits for a Class B digital device , pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and

receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult your point of purchase or service representative for additional suggestions.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment. Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach.

Safety information

Notices

Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations. Any questions regarding this compliance information statement should be directed to:

Director of Lexmark Technology & Services Lexmark International, Inc. 740 West New Circle Road Lexington, KY 40550 (859) 232-3000

Industry Canada compliance statement

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support, Lexmark International, S. A., Boigny, France.

This product satisfies the limits of EN 55022; safety requirements of EN 60950; radio spectrum requirements of ETSI EN 300 330-1 and ETSI EN 300 330-2; and the EMC requirements of EN 55024, ETSI EN 301 489-1 and ETSI EN 301 489-3.

The following measurements were made in accordance with ISO 7779 and repor ted in conformance with ISO 9296.

1-meter average sound pressure, dBA

Printing 53—Machine types 4511-600, 4511-610 Idling 30

ENERGY STAR

The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction of energyefficient products and to reduce air pollution caused by power generation. Companies participating in this program

introduce products that power down when they are not being used. This f eature will cut the energ y used b y up to 50 percent. Lexmark is proud to be a participant in this program.

As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

WEEE

The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.

Japanese VCCI notice

If this symbol appears on your product, the accompanying statement is applicable.

Korean MIC statement

This equipment has If this symbol appears on your product, the accompanying statement is applicable.

This equipment has undergone EMC registration as a household product. It can be used in any area, including a residential area.

Noise emission levels

Printer energy consumption

The following table documents the power consumption characteristics of the printer.

Mode Description Power consumption

Printer is generating

Printing

Ready Power

Saver

Off

The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be substantially higher than the average.

hard copy output 475 W Printer is waiting for

a print job 85 W Printer is in energy

saving mode 8 W Printer is plugged

into a wall outlet, b ut switch is turned off 0 W

Notices

Power Saver

This printer is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the EPA Sleep Mode. The Power Saver Mode sav es energy by lowering power consumption during extended periods of inactivity. The Po wer Saver Mode is automatically engaged after this printer is not used for a specified period of time, called the Pow er Sav er Timeout. The factory default Power Saver Timeout is 30 minutes for the Lexmark E320, and Lexmark E342n.

By using the printer configuration menus, the P ower Sa ver Timeout can be modified between 1 minute and 240 minutes. Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time of the printer. Setting t he Power Saver Timeout to a high value maintains a fast response, but uses more energy. If the Power Sa ver Mode is aff ecting the effectiv e use of this printer , this mode can be disabled from the Local Printer Settings Utility (see page 14) or, if you have a network model, from the printer’s resident Web page (see page 91).

Total energy usage

It is sometimes helpful to calculate the total printer energy usage. Since power consumption claims are provided in power units of Watts, the pow er consumption should be multipl ied by the ti me the printer spends in each mode in order to calculate energy usage. The total printer energy usage is the sum of each mode's energy usage.

Statement of Limited Warranty

Lexmark International, Inc. Lexington, KY

This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-specific warranty information that came with your product.

Lexmark E340, E342n

This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer .”

Limited warranty

Lexmark warrants that this product:

• Is manufactured from new parts, or new and serviceable used parts, which perform like new parts

• Is, during normal use, free from defects in material and workmanship

If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair or replacement (at Lexmark's option).

If this product is a feature or option, this statement applies only when that feature or option is used with the product for which it was intended. To obtain warranty service, you may be required to present the feature or option with the product.

If you transfer this product to another user, warranty service under the terms of this statement is available to that user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that user.

Limited warranty service

The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later provided that the warranty period for any supplies and for any maintenance items included with the printer shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed. ###List product-specific maintenance items such as fuser units, transfer belts, and paper feed items)###, if any, and any other items for which a Maintenance Kit is availabl e are substantially consumed when the printer displays a “Life Warning” or “Scheduled Maintenance” message for such item. To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location. You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location. When warranty service involves the e xchange of a product or part, the item replaced becomes the property of the Remarketer or Lexmark. The replacement may be a new or repaired item. The replacement item assumes the remaining warranty period of the original product. Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions, liens, and encumbrances. Before you present this product for warranty service, remove all print cartridges, programs, data, and removable storage media (unless directed otherwise by Lexmark). For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact Lexmark on the World Wide Web at http://support.lexmark.com. Remote technical support is provided for this product throughout its warranty period. For products no longer covered by a Lexmark warranty, technical support may not be available or only be available for a fee.

Extent of limited warranty

Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints produced by any product. Warranty service does not include repair of failures caused by:

• Modification or unauthorized attachments

• Accidents, misuse, abuse or use inconsistent with Lexmark

user’s guides, manuals, instructions or guidance

• Unsuitable physical or operating environment

• Maintenance by anyone other than Lexmark or a Lexmark

authorized servicer

• Operation of a product beyond the limit of its duty cycle

• Use of printing media outside of Lexmark specifications

• Refurbishment, repair, refilling or remanufacture by a third

party of products, supplies or parts

• Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark

Statement of Limited Warranty

Notices

TO THE EXTENT PERMITTED BY APPLICABLE LA W , NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED , WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SA TISF A CTOR Y QUALI TY . ANY W ARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL INFORMA TION, SPECI FICA TIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE.

Limitation of liability

Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual damages up to the limit set forth in the following paragraph.

Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL

LEXMARK BE LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES. This is true even if you advise

Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any claim by you based on a third party claim. This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended beneficiaries of this limitation.

Additional rights

Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.

This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.

Statement of Limited Warranty

Notices ............................................................................................................2

Edition notice ................................................................................................................... 2

Trademarks ...................................................................................................................... 2

Licensing notice ...............................................................................................................2

Safety inform a t io n ... ................ ............................ ............................. ................ ................ 3

Laser notice ..................................................................................................................... 3

The United Kingdom Telecommunications Act 1984 ............. ............................. .. ........... 3

Conventions ..................................................................................................................... 3

Electronic emission notices .............................................................................................. 3

Printer energy consumption ............................................................................................. 4

Statement of Li m it e d Wa rranty ................................... ............... ............................. .......... 5

Chapter 1: Printer overview .......................................................................11

Chapter 2: Installing software for local printing ......................................13

Before installing printer software .................................................................................... 13

Windows ........................................................................................................................13

Installing pr in t e r so f tw a re using the drive rs CD .... ............................. ....................... 13

Installing pr in t e r so f tw a re through the A d d Printer Wizard ............................... ........ 13

Installing optional printer software ............................................................................14

Macintosh . ............. ........... ............. .............. ............. ........... ............. ............. ........... ...... 14

Creating a queue in Print Center / Printer Setup Util ity (Mac OS X) ........................ 14

UNIX/Linux ..................... ...................... .................... ...................... ...................... ..........15

Chapter 3: Installing software for network printing .................................16

Windows ........................................................................................................................16

Installing software for direct printing ......................................................................... 16

Setting up shared printing ............ ............... ............................. ............... ................. 17

Installing optional printer software ............................................................................18

Macintosh . ............. ........... ............. .............. ............. ........... ............. ............. ........... ...... 19

Mac OS X ................................................................................................................. 20

Mac OS 9.x .............................................................................................................. 21

Contents

UNIX/Linux ..................... ...................... .................... ...................... ...................... ..........22

NetWare ... ........................ ...................... ........................ ......................... ....................... 22

Chapter 4: Print media tasks and tips .......................................................23

What types of print media can be loaded? ................................................................. .... 23

Where can print media be loaded in the printer? ................................. ..........................24

Tips on choosing the right print media ............................... ............................................25

Paper ........................................................................................................................25

Preprinted forms and letterhead ...............................................................................25

Transparencies ........................................................................................................ 25

Envelopes ................................................................................................................ 25

Labels ....................................................................................................................... 26

Card stock .................................... ............................ ............................. ................... 27

Tips on storing print media and supplies ........ ................................................................ 27

Storing paper ............................................................. ..................... ...................... .... 27

Storing supplies ........................................................................................................ 27

Tips on preventing jams ................................................................................................. 28

How to load the 250-sheet and 550-sheet trays ............................................................ 29

Extending the tray for legal or folio size paper ................................... ......................32

How to load the manual feeder ........................................................... ......................... ..33

How to use the rear exit ................................................................................................. 33

How to clear paper jams .................................... ............................. ............................. ..35

Chapter 5: Printing tasks ...........................................................................38

How to manually feed a print job .................................................................................... 38

How to print on both sides of the paper (manual duplex) ...............................................40

How to print multiple page images on one page (N-up printing) .................................... 42

How to print a booklet .................................. .. ............................. .. ................................. 43

How to print a poster ...................................................................................................... 44

How to print on letterhead .................................................... .. ........................... .. ........... 45

How to print using an overlay or a watermark ................................................................ 45

Using an overlay ...................................................................................................... 45

Using a watermark ................................................................................................... 46

How to cancel a print job ................................................................................................ 47

From the printer operator panel ...............................................................................47

From a Windows computer ......................................................................... ............. 47

Canceling a job from a Macintosh computer ............................................................ 47

Contents

Chapter 6: How to install options ..............................................................48

How to access the system board ............... .............................. ........................... .. ......... 48

How to add a memory card ............................................................. .. ........................... ..50

How to add a flash card .................................................. ....................... ........................51

How to install a 550-sheet drawer ..................................................... .. ...........................52

Recognizing installed options ......................................................................................... 53

Chapter 7: Understanding the operator panel ..........................................54

Using the operator panel ................................................................................................ 54

Indicator light ............................................................................................................ 54

Buttons ..................................................................................................................... 55

Using the operator panel to change printer settings ...................................................... 56

Menus Disabled ........................................... .. .. .. .................................. .. .. ...................... 56

Using the printer menus .................. .............................................. ........................ ......... 58

Paper Menu .............................................................................................................. 59

Finishing Menu .........................................................................................................63

Utilities Menu ............................................................................................................ 65

Job Menu ................................................................................................................. 65

Quality Menu ........ ............................................. ........................ ............................... 67

Setup Menu ................................................................................................... ...........68

PCL Emul Menu ....................................................................................................... 71

PostScript Menu ........................................................ ............................................... 73

PPDS Menu .............................................................................................................73

Parallel Menu ................................................................. .. ................................... ..... 75

Network Menu ...... ............................................. ........................ ............................... 76

USB Menu ..................................... .. .. .. .......................................... ...........................78

Chapter 8: Understanding the printer messages .....................................80

Chapter 9: Understanding the printer configuration menus ...................86

Network menu ...... ............................................. ........................ ............................... 86

Parallel menu ................................................................. .. ................................... ..... 87

Setup menu ................................................................................................... ...........87

USB menu ..................................... .. .. .. .......................................... ...........................88

Utilities menu ............................................................................................................ 88

Chapter 10: Software and network tasks ..................................................89

Printing the menu settings and network setup pages .................................................... 89

Printing the Print Quality Test Pages ............................................................................. 90

Contents

How to configure for TCP/IP .......................................................................................... 90

Assigning a printer IP address ........................................... ....................... ............... 90

Verifying the IP settings ........................................................................................... 90

Using the printer resident Web page .......... ........................................................... ......... 91

Chapter 11: Supplies information .............................................................92

What supplies do I need and how do I order them? ........... ........................ ....................92

Storing supplies ........................................................................................................ 93

How to conserve supplies .............................................................................................. 93

How to know when you need new supplies .............. .. .. ................................. ................ 94

Checking the toner and photoconductor levels ........................................................ 94

How to change a toner cartridge .................... .......................... ...................................... 95

Recycling Lexmark products .......................................................................... ................98

How to change a photoconductor kit ............................. .. ........................... .. ..................99

Chapter 12: Administration ......................................................................102

Disabling the operator panel menus ............................................................................ 102

Enabling the menus ..................................... ................................................. ......... 102

Restoring factory default settings ................................................................................. 103

Chapter 13: Troubleshooting ...................................................................104

General problems ........................................................................................................104

Print quality problems ................................................................................................... 106

How to clean the printhead lens .............................. ............................................. ..109

Index ............................................................ ................................................ 112

Contents

Printer overview

150-sheet output bin

Paper support

Front cover

Manual feeder

250-sheet tray

Optional 550-sheet drawer

Operator panel

Printer overview

Rear paper exit

Power button

Dust cover

Printer overview

The printer opera t or pa nel h as a 2-li ne by 16-character l iqu id c rystal d isplay (LCD), five buttons, and o ne indicator light that flashes when the printer is processing a job indicated by the Busy message .

LCD

Light

Printer overview

Installing software for local printing

Before installing printer software

A local printer is a printer attached to a computer using a USB or parallel cable. You must install some necessary printer software on the computer before connecting the USB cable.

Windows

The drivers CD can be used to install software on most Windows operating systems. If the operating system is not supported by the CD, the Add Printer Wizard must be used. Updates for the printer software may be available on the Lexmark Web site at www.lexmark.com.

Installing printer software using the drivers CD

You can install printer drivers and software for the following operating systems using the drivers CD:

• Windows Server 2003

• Windows Server 2003 x64

• Windows XP

• Windows XP x64 bit Edition

• Windows 2000

• Windows 98 Second Edition

• Windows Me

• Windows NT 4.x (USB not supported)

1 Insert the drivers CD. If the CD does not launch automatically, click Start Æ Run, and type D:\Setup.exe in the

Run dialog (where D is the letter of the CD-ROM drive).

2 Select the Local install path and follow the instructions on the screen. 3 Connect the USB ca bl e, and turn on the printer. The Plug and Play screen appears , and a printer obje ct is cre ated

in the printers folder of the computer.

Installing printer software through the Add Printer Wizard

The following operating systems must use the Add Printer Wizard to install printer software:

• Windows 95 (USB not supported)

• Windows 98 First Edition (USB not supported)

1 Insert the drivers CD. If the CD launches automatically, click Exit. 2 Launch the Add Printer Wizard . 3 When prompted, select to install a Local printer, then click Have Disk. 4 Specify the location of the printer software on the drivers CD. The path should be similar to the following:

D:\Drivers\Print\Win_9xMe\<language> where D is the letter of the CD-ROM drive.

5 Click OK.

Installing software for local printing

Installing optional printer software

If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up.

Local Printer Settings Utility

The Local Printer Settin gs U til ity, a printer configuration utility, gives yo u th e a bil ity to c han ge and save printer s ett ing s on a locally (USB and parallel) connected printer. User default settings remain in effect until you make other selections, or until you restore the original printer settings (called preset factory default settings). The configurable settings are organized according to menu . You can change settings such as Toner Darkness, P ower Saver, Default Paper Size, and Default Paper Type.

Installing the Local Printer Settings Utility

1 Launch the drivers CD. 2 Click Install Printer Software. 3 Select the Custom install path. 4 Under Tools, select Local Printer Settings Utility. 5 Click Finish to complete the installation.

Use the printer driver to make changes to settings for individual print jobs, which will override the default settings on the printer. To access the Local Printer Setup Utility from y our desktop , cl ick Start Æ Programs Æ Lexmark Æ Local Printer Settings Utility.

Macintosh

Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9), or create a queue in Print Center / Printer Setup Utility (Mac OS X).

Note: A PPD for the printer is also available in a downlo ada b le softw are pa c kage on the Le x mark W eb si te

at www.lexmark.com.

Creating a queue in Print Center / Printer Setup Utility (Mac OS X)

1 Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about

the capabilities of a printer to the Macintosh computer.

a Insert the drivers CD. b Double-click the installer package for the printer. c Click Continue on the Welcome screen and again after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e Select a Destination, and click Continue. f On the Easy Install screen, click Install. g Enter the user password, and click OK. All the necessary software is installed on the computer. h Click Close when installation is complete.

2 Open Finder, click Applications, and click Utilities. 3 Double-click Print Center or Printer Setup Utility.

Macintosh

Installing software for local printing

4 Do one of the follow ing :

• If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has

been created for the printer.

• If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly connected and the printer is turned on. After the printe r appears in the Printer Lis t, quit Print Cente r or Printer Setup Utility.

Creating a desktop printer icon (Mac OS 9.x)

1 Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about

the capabilities of a printer to the Macintosh computer.

a Insert the drivers CD. b Double-click Classic, and double-click the installer package for the printer. c Choose the language needed for use, and click Continue. d Click Continue after viewing the Readme file. e Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. f On the Easy Install screen, click Install. All the necessary files are installed on the computer. g Click Close when installation is complete.

2 Do one of the follow ing :

• For Mac OS 9.0: Open Apple LaserWriter.

• For Mac OS 9.1–9.x: Open Applications, and click Utilities.

3 Double-click Desktop Printer Utility. 4 Select Printer (USB), and click OK. 5 In the USB Printer Selection section, clic k Change. If the p rinter does no t appear in the USB Printer Selec tion lis t,

make sure the USB cable is properly connected, and the printer is turned on.

6 Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window. 7 In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD now

matches the printer in use.

8 Click Create, and click Save. 9 Specify a printer name, and click Save. The printer is now saved as a desktop printer.

UNIX/Linux

Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat. The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com.

The UNIX/Linux User’s Guide in each package give s de tai led ins tructio ns for installing and using Lexmark printers in UNIX and Linux environments.

All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris supports USB connections to Sun Ray appliances and Sun workstations.

Visit the Lexmark Web site at www.lexmark.com for a complete list of s upported UNIX and Linux platforms.

UNIX/Linux

Installing sof tware for network printi ng

Windows

In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing methods require the installation of printer software and the creation of a network printer port.

Follow the steps for the printing configuration and operating system in use to configure the network printer:

Go to

Printing configuration

page

Direct IP printing

• Printer is connected directly to the network using a network cable, such as Ethernet.

• Printer drivers are typically installed on each network computer.

Shared printing

• Printer is connected to one of the computers on the network using a local cable, such as USB.

• Printer drivers are instal led on the computer attached to the printer.

• During driver installation, the printer is set up to be “shared” so that o the r ne twork computers can print to it.

Installing software for direct printing

Printer

Clients

Server

Printer

Clients

1 Launch the drivers CD. 2 Follow t he inst ructions on t he screen . Select th e Suggested path to accept the defaults. Select Custom to choose

the software that is installed. The printer is automatically discovered on the network, an IP address is assigned, and a network printer object is created in the printers folder.

3 Print a test page to verify printer installation. 4 Repeat steps 1–4 on every computer you want to enable to print directly to the network printer.

Installing software for network printing

Setting up shared printing

Setting up shared printing requires several steps and should be done in the following order:

1 Install the software on the computer attached to the printer. 2 Share the printer on the network. 3 Connect other network computers to the printer.

Installing software on the computer attached to the printer

1 Launch the drivers CD. 2 Follow the instructions on the screen. 3 Connect the USB cab le to the printer . Once Plug an d Pla y is finished, a p rinter object wi ll be created in the printers

folder.

4 Print a test page to verify local printer installation.

Sharing the printer on the network

1 Open the Printers folder of the operating system. 2 Select the printer object. 3 Open the Properties of t he printer,and click the option to sha re th e prin ter. This requires assigning a shared name

to the printer.

4 Click OK. If files are missing, prompts may appear to request the operating system CD. 5 Check the following to make sure the printer was successfully shared.

• The printer object in the Printers folder now has a shared indicator. For example, in WindowsNT 4.0, a hand

appears under the printer object.

• Browse Network Neighborhood. Find the host name of the attached computer, and look for the shared name assigned to the printer.

Connecting other network computers to the printer

The printer driver or a su bset of the driv er inf o rmation mu st be ins tal led on every network computer that y o u w ant to ena b le to print to a shared printer.

Using the peer-to-peer method

With this method, the printer driver is fully installed on each network computer. Each network computer retains control of driver modifications. Each network computer handles the print job processing.

1 Launch the Add Printer Wizard . 2 Select the option to add a network printer. 3 Enter the printer name or URL (if on t he In ternet or an intr a net ), and then cli ck Next. If the printer name or URL is

unknown, leave the text box blank, and then click Next.

4 Select the network printer from the Shared printers list. If the printer is not listed, ent er the path of the printer in the

text box. The path looks similar to the following: \\<server host name>\<shared printer name>. The server host name is the na me of the serve r computer tha t identi fies it to the net work. The shared printer name

is the name assigned during the server installation process.

5 Click OK. When prompted, select whether this printer will be the default printer for the client. 6 When installation is complete, print a test page to verify.

Windows

Installing software for network printing

7 Repeat steps 1–6 on every network computer you want to enable to print to the shared printer.

Using the point-and-print method

Note: Point and print ma y no t be sup ported in some 64 bi t en viron ments . Refer to the Lexma rk W eb site at

www.lexmark.com for the latest informat ion. Lo ok f or a Kno wled gebas e article about 64 bit su pport

for the printer.

This method is usu ally t he best use of s ystem res our ces . The c omput er attach ed to the printer h andles driv er mod ificat ions and print job processing for all print jobs including those routed from other network computers. This lets the other network computers return to applications much faster. With this method, a subset of driver information is copied from the computer attached to the printer across the network to the other computers. This is just enough information to send a print job to the printer.

1 On the next network computer you want to enable to print to the printer, double-click Network Neighborhood or

My Network Places on the desktop.

2 Locate the host name of the computer attached to the printer, and double-click the host name. 3 Right-click the shared printer name, and select the option to install the printer on your computer.

Wait a few minutes f or the printe r soft ware to be copied from the computer atta ch ed to the printe r to the com pu ter you are working on, and for a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and other factors.

4 Close Network Neighborhood or My Network Places. 5 Print a test page to verify printer installation. 6 Repeat steps 1–5 on every network computer you want to enable to print to the shared printer.

Installing optional printer software

If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up. They can be installed by following the Custom install path.

Helpful tips for network printing

Assigning a printer IP address

If your network is using DHCP, an IP address is automatically assigned after you connect the network cable to the printer.

1 Look for the address under the “TCP/IP” heading on the network setup page. See Printing a network

setup page.

2 Go to Verifying the IP settings on page 19.

If your network is not using DHCP, then you must manually assign an IP address to the printer. An easy way to do this is to use the printer operator panel: Standard Network appears if you purchased a printer with a network port on the printer system board. If you have a

MarkNet print server installed in option card slot 1 or 2, you see Network Option 1 or Network Option 2.

1 Press Menu until you see NETWORK MENU, and then press Select. 2 Press Menu until you see Standard Network, and then press Sele ct. 3 Press Menu until you see Std Net Setup (or Network 1 Setup or Network 2 Setup), and then press Select. 4 Press Menu until you see TCP/IP, and then press Select.

Windows

Installing software for network printing

5 Press Menu until you see Set IP Address, and then press Se l e ct. 6 Change the address by pressing Menu to increase or decrease each number. Press Select to move to the next

segment. Press Select when you are finished. The message Saved appears briefly.

7 Press Menu until you see Set IP Netmask, and then press Select. 8 Repeat step 6 to set the IP Netmask.

9 Press Menu until you see Set IP Gateway , and then press Select. 10 Repeat step 6 to set the IP Gateway. 11 When you are finished, press Go to return the printer to the Ready state. 12 Go on to Verifying the IP settings on page 19.

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify th e network connection. This page als o p ro v ide s important information that helps you configure for network printing.

Note: If an optional MarkNet print server is installed, you may see Print Net1 Setup (or Print Net2

Setup).

1 Make sure the printer is on.

2 Press Menu until you see UTILITIES MENU, and then press Select.

3 Press Menu until you see Print Net Setup, and then press Select to print the page.

Note: Save the network setup page after it prints. You will use it in the other steps.

4 Check the first section on the network setup page and confirm that Status is “Connected.”

If Status is “Not Connected,” your LAN drop may not be active or your network cable may be malfunctioning. Consult your net work support person f or a soluti on. Afterwa rds, print an other netw ork setup pag e to verify tha t you are connected to your network.

Printing setup pages Verifying the IP settings

Print another network setu p page . L ook u nder the “TCP/I P” headi ng, an d mak e su re t he IP ad dress , netm ask, and ga te way are what you e xp ected . See Printing the menu settings a nd netw ork se tup pa ges on page 89 for additiona l inf ormatio n.

Note: To display a command prompt on a Windows computer, click Start

prompt (or Accessories

Ping the printer , and v e rify that it re spond s. For example , at a comm and pro mpt on a netwo rk compu ter, type ping followed by the new printer IP address (f or e xam ple, ping 192.168.0. 11). If the printer is active on the netw ork, you s hould rec eive a reply.

Æ Command prompt if using Windows 2000).

Æ Programs Æ Command

Macintosh

To print to a network printer, e ach Mac intos h user must instal l a c ustom PostScript Printer Description (PPD ) file , an d eithe r create a desktop printer on the computer (Mac OS 9.x), or create a print queue in Print Center (Mac OS X).

Note: A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a

printer to UNIX or Macintosh computers.

Macintosh

Installing software for network printing

Mac OS X

Step 1: Install a custom PPD file

1 Install a PostScript Printer Description (PPD) file on the computer.

Step 2: Create a print queue in Print Center or Printer Setup Utility

Using AppleTalk Printing

Follow these steps to create a print queue using AppleTalk Printing.

1 Open Finder, click Applications, and click Utilities.

2 Double-click Print Center or Printer Setup Utility.

3 Choose Add Printer from the “Printers” menu.

4 Choose AppleTalk from the pop-up menu. Look on the network setup page under the “AppleTalk” heading to

know which zone or printer to select.

5 Select the AppleTalk zone from the list.

6 Select the new printer from the list, and click Add.

7 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. Look on the Network Setup page under the

“AppleTalk” heading to find the default name of the printer to know which printer to select.

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct f or the prin ter, delete the printer from the printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.

Using IP Printing

Follow these steps to create a print queue using IP Printing.

1 Open Finder, click Applications, and click Utilities. 2 Double-click Print Center or Printer Setup Utility. 3 Choose Add Printer from the “Printers” menu. 4 Choose IP Printing from the pop-up menu. 5 Enter the IP address or the printer DNS name in the Printer Address box. 6 Choose Lexmark from the “Printer Model” pop-up menu.

Macintosh

Installing software for network printing

7 Select the new printer from the list, and click Add. 8 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. d Do one of the following:

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct f or the printer, delete the printer from the

printer list in Print Center or Printer Setup Utility, and repeat the step for installing a custom PPD file.

Mac OS 9.x

Step 1: Install a custom PPD file

1 Insert the drivers CD.

a Double-click Classic, and double-click the installer package for the printer. b Choose the language needed for use, and click Continue. c Click Continue after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e On the Easy Install screen, click Install. All the necessary files are installed on the computer. f Click Close when installation is complete.

Note: A PPD for the printer is also available in a downlo ada b le softw are pa c kage on the Le x mark W eb si te

at www.lexmark.com.

Step 2: Create a desktop pr inter

1 In the Chooser, select the LaserWriter 8 driver. 2 For a routed net w o rk, selec t the de fault zone from the li st. For the zone to selec t, l ook on the N etw ork Set up p ag e

under AppleTalk for Zone.

3 Select the new printer from the list. 4 To determine which printer to select, look on the Network Setup page under the “AppleTalk” heading to find the

default name of the printer.

5 Click Create. 6 Make sure there is an icon next to the printer name in the Chooser. 7 Close the Chooser window. 8 Verify printer installation.

a Click the desktop printer icon just added. b Choose Printing – If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the

printer, printer setup is complete.

– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for

the printer, repeat the step for installing a custom PPD file.

Æ Change Setup.

Macintosh

Installing software for network printing

UNIX/Linux

The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at

www.lexmark.com for a complete list of supported UNIX and Linux platforms.

Note: The Sun Solaris and Linux pack ages are av aila ble on the driv ers CD and on the Le xmark We b site a t

www.lexmark.com.

Lexmark pro vide s a printer driv er p ac kage f or eac h suppo rted UNIX and Linu x plat f orm. The User’ s Guide in each package gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.

These packages are available for download from the Lexmark Web site. The driver package needed is also on the drivers CD.

NetWare

The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network printer in a NetWare environment, launch the drivers CD, and click View Documentation.

UNIX/Linux

Print media tasks and tips

What types of print media can be lo aded?

Get the most out of your printer by properly loading the trays. Never mix media types within a tray.

Source Sizes Types Weight Capacity* (sheets)

(24 lb)

• 250 paper

• 50 labels

• 50 transparencies

• 550 paper

• 50 labels

• 50 transparencies 1

Tray 1 (250-sheet tray)

Tray 2 (550-sheet tray)

Manual feeder A4, A5, JIS B5, letter,

* Capacity for 20 lb print media, unless otherwise noted.

†

Grain short is recommended. Use rear exit for best results.

‡

Universal size ranges:

– Tray 1: 89–216 x 210–356 mm (3.5–8.5 x 8.27–14.0 in.) – Tray 2: 148–216 x 210–356 mm (5.83–8.5 x 8.27–14.0 in.) – Manual feeder: 76–216 x 127–356 mm (3.0–8.5 x 5.0–14.0 in.) (includes 3 x 5 in. cards)

A4, A5, JIS B5, letter, legal, executive, folio, statement, Universal

legal, executive, folio, statement, Universal

7¾, 9, 10, DL, C5, B5, other (custom size)

‡

Plain paper , transparencies, labels

Card stock

Envelopes 90 g/m

†

60–90 g/m (16–24 lb)

60–163 g/m (16–43 lb)

• 120–163 g/m (16–90 lb) Index Bristol

• 75–163 g/m (50–100 lb) Tag

Print media tasks and tips

Where can print media be loaded in the printer?

Your printer has two standard paper sources: an automatic 250-sheet paper feeder (Tray 1) and a single-sheet manual feeder. Use Tray 1 for most print jobs. Use the manual feeder for a single piece of paper, transparency, envelope, paper label, card stock, or index card. You can increase paper capacity by purchasing an optional 550-sheet drawer.

An output bin on top of the printer holds up to 150 sheets. The si ngl e-s hee t re ar exit provides a s traight-through paper path to help reduce curling and potential jams. This is especially useful for specialty media, such as transparencies, envelopes, paper labels, card stock, or index cards.

150-sheet output bin

Front paper support

Front cover

Operator panel

Manual feeder

250-sheet tray

Optional 550-sheet drawer

Rear paper exit

Where can print media be loaded in the printer?

Print media tasks and tips

Tips on choosing the right print media

Selecting the right pa per or other media reduce s printing problems. For best print quality, try a sample of the pa pe r o r other media you are considering before buying large quantities.

See the Card Stock & Label Guide available on our Lexmark Web sit e at www.lexmark.com for more information about which paper provides optimum results for your printing environment.

Paper

• For the best print quality, use 20 lb (75 g/m2) xerographic, grain long paper.

The printer can automatically feed paper weights from 60 to 90 g/m than 60 g/m should be fed through the optional 550-sheet tray or the manual feeder.

• The laser printing process heats paper to high temperatures of 170°C (338°F) for non-MICR applications. Use only paper able to with st and thes e tem peratures without discoloring, bleeding, or releasing hazardous emis s ion s . Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers.

(16 lb) might not be stiff enough to feed properly, causing jams. Paper heavier than 90 g/m2 (24 lb)

Preprinted forms and letterhead

(16 to 24 lb bond) grain long. Paper lighter

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Choose papers that absorb ink, but do not bleed.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must withstand temperatures of 170°C (338°F) without m elting or rel easing ha zardous emis sions . Use inks that are not aff ec ted by the resin in toner. Inks that are oxidation-set or oil-based should meet these requirements; latex inks might not. If you are in doubt, contact your paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 170°C (338°F) without melting or releasing hazardous emis si on s .

Transparencies

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of 170°C (338°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

We recommend Lexmark laser printer transparencies: part number 70X7240 for letter size transparencies; part number 12A5010 for A4 size transparencies.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

Envelopes

• Use envelopes made from 24 lb (90 g/m2) bond paper.

• Do not use envelopes that: – Have excessive curl

– Are stuck together – Are damaged in any way – Contain windows, holes, perforations, cutouts, or embossments – Use metal clasps, string ties, or metal folding bars – Have postage stam ps attached

Tips on choo sing the right print media

Print media tasks and tips

– Have any exposed adhesive when the flap is in the sealed position

• Use envelopes that can withstand temperatures of 170°C (338°F) without: – sealing

– excessive curling – wrinkling – releasing hazardous emis si on s

If you have any doubts about the envelopes you are considering using, check with the envelope supplier.

• A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.

Labels

• Do not use labels that have exposed adhesive on the sheets.

• Do not print a large number of labels continuously.

• Do not use vinyl labels.

• Use labels that can withstand temperatures of 170°C (338°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions. Label adhesives, face sheet (printable stock), and topcoats must also be able to withstand 25 pounds per square inch (psi) (172kilopascals) pressure.

Tips on choo sing the right print media

Print media tasks and tips

Card stock

• Preprinting, perforation, and creasing can significantly affect the print quality and cause media handling or jamming problems.

• Avoid using card stock that may release hazardous emissions when heated.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi-liquid and volatile components into the printer.

• Use card stock with a maximum weight of 163 g/m

and a minimum size of 76 x 127 mm (3 x 5 in.).

Tips on storing print media and supplies

Storing paper

Use the following guidelines to avoid paper feeding problems and uneven print quality.

• Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%.

• Store cartons of paper on a pallet or shelf rather than directly on the floor.

• If you store individual packages of paper out of the original carton, make sure they rest on a flat surface so the

edges do not buckle, curl, or become damaged.

• Do not place anything on top of paper packages.

Storing supplies

Choose a cool, c le an sto r age area for your prin ter su ppl ies. Store supplies righ t side up in their original pac k ag ing until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humi dity (above 80%)

• Salty air

• Corrosive gases

• Heavy dust

Tips on storing print media and supplies

Print media tasks and tips

Tips on preventing jams

You can avoid most paper jams by correctly loading paper and specialty media in the printer. The following hints can help you av oi d paper jams:

• Do not load wrinkled, creased, or damp paper.

• Never mix media ty pes within a tray.

• Flex, fan, and straighten paper before you load it.

• Do not exceed the maximum stack height.

• Push all trays firmly into the printer after loading them.

• Make sure the guides in the trays are positioned snug against the paper or specialty media.

• Do not remove paper trays while a job is printing.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• Do not use envelopes that: – Have excessive curl

– Are stuck together – Are damaged in any way – Contain windows, holes, perforations, cutouts, or embossments – Have metal clasps, string ties, or metal folding bars – Have postage stam ps attached – Have any exposed adhesive when the flap is in the sealed position

• Use only recommended paper. See the Card Stock & Label Guide available on our Lexmark Web site at www.lexmark.com for more information about which paper provides optimum results for your printing

environment.

• If you need detailed information before purchasing large quantities of customized paper, see the Card Stock & Label Guide.

Tips on preventing jams

Print media tasks and tips

How to load the 250-sheet and 550-sheet trays

Follow these instructions to load paper in the 250-sheet tray and 550-sheet tray.

1 Remove the tr ay.

Note: If you are going to load legal or folio size paper, you have to extend the leng th of th e pap er tray. See

Extending the tray for legal or folio size paper on page 32 for instructions.

2 Prepare a stack of paper for loading by flexing and fanning it back and forth. Straighten the edges on a level

surface.

How to load the 250-sheet and 550-sheet trays

Print media tasks and tips

3 Load the paper in the tray with the print side facing down.

Note: Load letterhead paper with the design side facing down. The top edge of the sheet with the logo

should be placed at the front of the tray.

Make sure the paper is below the max fill line on the side guides. Overloading may cause jams.

4 Slide the two side guides and the back guide until they fit snugly against the stack of paper.

How to load the 250-sheet and 550-sheet trays

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