Lexmark E 340, E 342n User Manual

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E340, E342n

User’s Reference

June 2005

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550

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Notices

Edition notice

Edition: June 2005

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUB L IC ATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHAN TABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department , Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer , are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark and Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PictureGrade is a trademark of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands. PostScript Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and that the printer emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners.

is a registered trademark of Adobe Systems

Licensing notice

The printer resident software contains software developed and copyrighted by Lexmark. In addition, the printer resident software may contain:

• Lexmark modified software licensed under the provisions of the GNU General Public License version 2 and/or the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license

• Software licensed under other licenses

Click the title of the document you want to review:

BSD License and Warranty statements

GNU General Public License

Other licenses

Notices

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Notices

The Lexmark modified third-party software covered by these thirdparty licenses is free software; you can redistribute it and/or modify it under the terms of the licenses referenced abov e. These licenses do not provide you any rights to the Lexmark copyrighted software in this printer. Since the third-party licensed software the Lexmark modifications are based on is supplied explicitly without warranty, use of the Lexmark modified version is similarly provided without warranty. See the warranty disclaimers in the referenced licenses for additional details. To obtain source code files for the Le xmark modified GNU licensed software, launch the drivers CD that shipped with your printer and click Contact Lexmark.

Safety information

• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or tel ephone, during a lightning storm.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Le xmark is not responsible f or the use of other replacement parts.

• Your product uses a laser. CAUTION: Use of controls or adjustments or performance of

procedures other than those specified herein may result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Laser notice

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.

Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the w avelength region of 770-795 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

The United Kingdom Telecommunications Act 1984

This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Conventions

Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you

harm. Warning: A warning identifies something that could damage your product hardware or software.

Electronic emission notices

Federal Communications Commission (FCC) compliance information statement

The Lexmark E340, Machine Type 4511-600, and Lexmark E342n, Machine Type 4511-610, have been tested and found to comply with the limits for a Class B digital device , pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and

receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult your point of purchase or service representative for additional suggestions.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment. Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach.

Safety information

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Notices

Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations. Any questions regarding this compliance information statement should be directed to:

Director of Lexmark Technology & Services Lexmark International, Inc. 740 West New Circle Road Lexington, KY 40550 (859) 232-3000

Industry Canada compliance statement

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support, Lexmark International, S. A., Boigny, France.

This product satisfies the limits of EN 55022; safety requirements of EN 60950; radio spectrum requirements of ETSI EN 300 330-1 and ETSI EN 300 330-2; and the EMC requirements of EN 55024, ETSI EN 301 489-1 and ETSI EN 301 489-3.

The following measurements were made in accordance with ISO 7779 and repor ted in conformance with ISO 9296.

1-meter average sound pressure, dBA

Printing 53—Machine types 4511-600, 4511-610 Idling 30

ENERGY STAR

The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction of energyefficient products and to reduce air pollution caused by power generation. Companies participating in this program

introduce products that power down when they are not being used. This f eature will cut the energ y used b y up to 50 percent. Lexmark is proud to be a participant in this program.

As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

WEEE

The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.

Japanese VCCI notice

If this symbol appears on your product, the accompanying statement is applicable.

Korean MIC statement

This equipment has If this symbol appears on your product, the accompanying statement is applicable.

This equipment has undergone EMC registration as a household product. It can be used in any area, including a residential area.

Noise emission levels

Printer energy consumption

The following table documents the power consumption characteristics of the printer.

Mode Description Power consumption

Printer is generating

Printing

Ready Power

Saver

Off

The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be substantially higher than the average.

hard copy output 475 W Printer is waiting for

a print job 85 W Printer is in energy

saving mode 8 W Printer is plugged

into a wall outlet, b ut switch is turned off 0 W

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Notices

Power Saver

This printer is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the EPA Sleep Mode. The Power Saver Mode sav es energy by lowering power consumption during extended periods of inactivity. The Po wer Saver Mode is automatically engaged after this printer is not used for a specified period of time, called the Pow er Sav er Timeout. The factory default Power Saver Timeout is 30 minutes for the Lexmark E320, and Lexmark E342n.

By using the printer configuration menus, the P ower Sa ver Timeout can be modified between 1 minute and 240 minutes. Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time of the printer. Setting t he Power Saver Timeout to a high value maintains a fast response, but uses more energy. If the Power Sa ver Mode is aff ecting the effectiv e use of this printer , this mode can be disabled from the Local Printer Settings Utility (see page 14) or, if you have a network model, from the printer’s resident Web page (see page 91).

Total energy usage

It is sometimes helpful to calculate the total printer energy usage. Since power consumption claims are provided in power units of Watts, the pow er consumption should be multipl ied by the ti me the printer spends in each mode in order to calculate energy usage. The total printer energy usage is the sum of each mode's energy usage.

Statement of Limited Warranty

Lexmark International, Inc. Lexington, KY

This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-specific warranty information that came with your product.

Lexmark E340, E342n

This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer .”

Limited warranty

Lexmark warrants that this product:

• Is manufactured from new parts, or new and serviceable used parts, which perform like new parts

• Is, during normal use, free from defects in material and workmanship

If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair or replacement (at Lexmark's option).

If this product is a feature or option, this statement applies only when that feature or option is used with the product for which it was intended. To obtain warranty service, you may be required to present the feature or option with the product.

If you transfer this product to another user, warranty service under the terms of this statement is available to that user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that user.

Limited warranty service

The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later provided that the warranty period for any supplies and for any maintenance items included with the printer shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed. ###List product-specific maintenance items such as fuser units, transfer belts, and paper feed items)###, if any, and any other items for which a Maintenance Kit is availabl e are substantially consumed when the printer displays a “Life Warning” or “Scheduled Maintenance” message for such item. To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location. You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location. When warranty service involves the e xchange of a product or part, the item replaced becomes the property of the Remarketer or Lexmark. The replacement may be a new or repaired item. The replacement item assumes the remaining warranty period of the original product. Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions, liens, and encumbrances. Before you present this product for warranty service, remove all print cartridges, programs, data, and removable storage media (unless directed otherwise by Lexmark). For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact Lexmark on the World Wide Web at http://support.lexmark.com. Remote technical support is provided for this product throughout its warranty period. For products no longer covered by a Lexmark warranty, technical support may not be available or only be available for a fee.

Extent of limited warranty

Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints produced by any product. Warranty service does not include repair of failures caused by:

• Modification or unauthorized attachments

• Accidents, misuse, abuse or use inconsistent with Lexmark

user’s guides, manuals, instructions or guidance

• Unsuitable physical or operating environment

• Maintenance by anyone other than Lexmark or a Lexmark

authorized servicer

• Operation of a product beyond the limit of its duty cycle

• Use of printing media outside of Lexmark specifications

• Refurbishment, repair, refilling or remanufacture by a third

party of products, supplies or parts

• Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark

Statement of Limited Warranty

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Notices

TO THE EXTENT PERMITTED BY APPLICABLE LA W , NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED , WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SA TISF A CTOR Y QUALI TY . ANY W ARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL INFORMA TION, SPECI FICA TIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE.

Limitation of liability

Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual damages up to the limit set forth in the following paragraph.

Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL

LEXMARK BE LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES. This is true even if you advise

Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any claim by you based on a third party claim. This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended beneficiaries of this limitation.

Additional rights

Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.

This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.

Statement of Limited Warranty

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Notices ............................................................................................................2

Edition notice ................................................................................................................... 2

Trademarks ...................................................................................................................... 2

Licensing notice ...............................................................................................................2

Safety inform a t io n ... ................ ............................ ............................. ................ ................ 3

Laser notice ..................................................................................................................... 3

The United Kingdom Telecommunications Act 1984 ............. ............................. .. ........... 3

Conventions ..................................................................................................................... 3

Electronic emission notices .............................................................................................. 3

Printer energy consumption ............................................................................................. 4

Statement of Li m it e d Wa rranty ................................... ............... ............................. .......... 5

Chapter 1: Printer overview .......................................................................11

Chapter 2: Installing software for local printing ......................................13

Before installing printer software .................................................................................... 13

Windows ........................................................................................................................13

Installing pr in t e r so f tw a re using the drive rs CD .... ............................. ....................... 13

Installing pr in t e r so f tw a re through the A d d Printer Wizard ............................... ........ 13

Installing optional printer software ............................................................................14

Macintosh . ............. ........... ............. .............. ............. ........... ............. ............. ........... ...... 14

Creating a queue in Print Center / Printer Setup Util ity (Mac OS X) ........................ 14

UNIX/Linux ..................... ...................... .................... ...................... ...................... ..........15

Chapter 3: Installing software for network printing .................................16

Windows ........................................................................................................................16

Installing software for direct printing ......................................................................... 16

Setting up shared printing ............ ............... ............................. ............... ................. 17

Installing optional printer software ............................................................................18

Macintosh . ............. ........... ............. .............. ............. ........... ............. ............. ........... ...... 19

Mac OS X ................................................................................................................. 20

Mac OS 9.x .............................................................................................................. 21

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Contents

UNIX/Linux ..................... ...................... .................... ...................... ...................... ..........22

NetWare ... ........................ ...................... ........................ ......................... ....................... 22

Chapter 4: Print media tasks and tips .......................................................23

What types of print media can be loaded? ................................................................. .... 23

Where can print media be loaded in the printer? ................................. ..........................24

Tips on choosing the right print media ............................... ............................................25

Paper ........................................................................................................................25

Preprinted forms and letterhead ...............................................................................25

Transparencies ........................................................................................................ 25

Envelopes ................................................................................................................ 25

Labels ....................................................................................................................... 26

Card stock .................................... ............................ ............................. ................... 27

Tips on storing print media and supplies ........ ................................................................ 27

Storing paper ............................................................. ..................... ...................... .... 27

Storing supplies ........................................................................................................ 27

Tips on preventing jams ................................................................................................. 28

How to load the 250-sheet and 550-sheet trays ............................................................ 29

Extending the tray for legal or folio size paper ................................... ......................32

How to load the manual feeder ........................................................... ......................... ..33

How to use the rear exit ................................................................................................. 33

How to clear paper jams .................................... ............................. ............................. ..35

Chapter 5: Printing tasks ...........................................................................38

How to manually feed a print job .................................................................................... 38

How to print on both sides of the paper (manual duplex) ...............................................40

How to print multiple page images on one page (N-up printing) .................................... 42

How to print a booklet .................................. .. ............................. .. ................................. 43

How to print a poster ...................................................................................................... 44

How to print on letterhead .................................................... .. ........................... .. ........... 45

How to print using an overlay or a watermark ................................................................ 45

Using an overlay ...................................................................................................... 45

Using a watermark ................................................................................................... 46

How to cancel a print job ................................................................................................ 47

From the printer operator panel ...............................................................................47

From a Windows computer ......................................................................... ............. 47

Canceling a job from a Macintosh computer ............................................................ 47

Contents

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Contents

Chapter 6: How to install options ..............................................................48

How to access the system board ............... .............................. ........................... .. ......... 48

How to add a memory card ............................................................. .. ........................... ..50

How to add a flash card .................................................. ....................... ........................51

How to install a 550-sheet drawer ..................................................... .. ...........................52

Recognizing installed options ......................................................................................... 53

Chapter 7: Understanding the operator panel ..........................................54

Using the operator panel ................................................................................................ 54

Indicator light ............................................................................................................ 54

Buttons ..................................................................................................................... 55

Using the operator panel to change printer settings ...................................................... 56

Menus Disabled ........................................... .. .. .. .................................. .. .. ...................... 56

Using the printer menus .................. .............................................. ........................ ......... 58

Paper Menu .............................................................................................................. 59

Finishing Menu .........................................................................................................63

Utilities Menu ............................................................................................................ 65

Job Menu ................................................................................................................. 65

Quality Menu ........ ............................................. ........................ ............................... 67

Setup Menu ................................................................................................... ...........68

PCL Emul Menu ....................................................................................................... 71

PostScript Menu ........................................................ ............................................... 73

PPDS Menu .............................................................................................................73

Parallel Menu ................................................................. .. ................................... ..... 75

Network Menu ...... ............................................. ........................ ............................... 76

USB Menu ..................................... .. .. .. .......................................... ...........................78

Chapter 8: Understanding the printer messages .....................................80

Chapter 9: Understanding the printer configuration menus ...................86

Network menu ...... ............................................. ........................ ............................... 86

Parallel menu ................................................................. .. ................................... ..... 87

Setup menu ................................................................................................... ...........87

USB menu ..................................... .. .. .. .......................................... ...........................88

Utilities menu ............................................................................................................ 88

Chapter 10: Software and network tasks ..................................................89

Printing the menu settings and network setup pages .................................................... 89

Printing the Print Quality Test Pages ............................................................................. 90

Contents

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Contents

How to configure for TCP/IP .......................................................................................... 90

Assigning a printer IP address ........................................... ....................... ............... 90

Verifying the IP settings ........................................................................................... 90

Using the printer resident Web page .......... ........................................................... ......... 91

Chapter 11: Supplies information .............................................................92

What supplies do I need and how do I order them? ........... ........................ ....................92

Storing supplies ........................................................................................................ 93

How to conserve supplies .............................................................................................. 93

How to know when you need new supplies .............. .. .. ................................. ................ 94

Checking the toner and photoconductor levels ........................................................ 94

How to change a toner cartridge .................... .......................... ...................................... 95

Recycling Lexmark products .......................................................................... ................98

How to change a photoconductor kit ............................. .. ........................... .. ..................99

Chapter 12: Administration ......................................................................102

Disabling the operator panel menus ............................................................................ 102

Enabling the menus ..................................... ................................................. ......... 102

Restoring factory default settings ................................................................................. 103

Chapter 13: Troubleshooting ...................................................................104

General problems ........................................................................................................104

Print quality problems ................................................................................................... 106

How to clean the printhead lens .............................. ............................................. ..109

Index ............................................................ ................................................ 112

Contents

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Printer overview

150-sheet output bin

Paper support

Front cover

Manual feeder

250-sheet tray

Optional 550-sheet drawer

Operator panel

Printer overview

Rear paper exit

Power button

Dust cover

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Printer overview

The printer opera t or pa nel h as a 2-li ne by 16-character l iqu id c rystal d isplay (LCD), five buttons, and o ne indicator light that flashes when the printer is processing a job indicated by the Busy message .

LCD

Light

Printer overview

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Installing software for local printing

Before installing printer software

A local printer is a printer attached to a computer using a USB or parallel cable. You must install some necessary printer software on the computer before connecting the USB cable.

Windows

The drivers CD can be used to install software on most Windows operating systems. If the operating system is not supported by the CD, the Add Printer Wizard must be used. Updates for the printer software may be available on the Lexmark Web site at www.lexmark.com.

Installing printer software using the drivers CD

You can install printer drivers and software for the following operating systems using the drivers CD:

• Windows Server 2003

• Windows Server 2003 x64

• Windows XP

• Windows XP x64 bit Edition

• Windows 2000

• Windows 98 Second Edition

• Windows Me

• Windows NT 4.x (USB not supported)

1 Insert the drivers CD. If the CD does not launch automatically, click Start Æ Run, and type D:\Setup.exe in the

Run dialog (where D is the letter of the CD-ROM drive).

2 Select the Local install path and follow the instructions on the screen. 3 Connect the USB ca bl e, and turn on the printer. The Plug and Play screen appears , and a printer obje ct is cre ated

in the printers folder of the computer.

Installing printer software through the Add Printer Wizard

The following operating systems must use the Add Printer Wizard to install printer software:

• Windows 95 (USB not supported)

• Windows 98 First Edition (USB not supported)

1 Insert the drivers CD. If the CD launches automatically, click Exit. 2 Launch the Add Printer Wizard . 3 When prompted, select to install a Local printer, then click Have Disk. 4 Specify the location of the printer software on the drivers CD. The path should be similar to the following:

D:\Drivers\Print\Win_9xMe\<language> where D is the letter of the CD-ROM drive.

5 Click OK.

Installing software for local printing

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Installing software for local printing

Installing optional printer software

If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up.

Local Printer Settings Utility

The Local Printer Settin gs U til ity, a printer configuration utility, gives yo u th e a bil ity to c han ge and save printer s ett ing s on a locally (USB and parallel) connected printer. User default settings remain in effect until you make other selections, or until you restore the original printer settings (called preset factory default settings). The configurable settings are organized according to menu . You can change settings such as Toner Darkness, P ower Saver, Default Paper Size, and Default Paper Type.

Installing the Local Printer Settings Utility

1 Launch the drivers CD. 2 Click Install Printer Software. 3 Select the Custom install path. 4 Under Tools, select Local Printer Settings Utility. 5 Click Finish to complete the installation.

Use the printer driver to make changes to settings for individual print jobs, which will override the default settings on the printer. To access the Local Printer Setup Utility from y our desktop , cl ick Start Æ Programs Æ Lexmark Æ Local Printer Settings Utility.

Macintosh

Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9), or create a queue in Print Center / Printer Setup Utility (Mac OS X).

Note: A PPD for the printer is also available in a downlo ada b le softw are pa c kage on the Le x mark W eb si te

at www.lexmark.com.

Creating a queue in Print Center / Printer Setup Utility (Mac OS X)

1 Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about

the capabilities of a printer to the Macintosh computer.

a Insert the drivers CD. b Double-click the installer package for the printer. c Click Continue on the Welcome screen and again after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e Select a Destination, and click Continue. f On the Easy Install screen, click Install. g Enter the user password, and click OK. All the necessary software is installed on the computer. h Click Close when installation is complete.

2 Open Finder, click Applications, and click Utilities. 3 Double-click Print Center or Printer Setup Utility.

Macintosh

Page 15

Installing software for local printing

4 Do one of the follow ing :

• If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has

been created for the printer.

• If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly connected and the printer is turned on. After the printe r appears in the Printer Lis t, quit Print Cente r or Printer Setup Utility.

Creating a desktop printer icon (Mac OS 9.x)

1 Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about

the capabilities of a printer to the Macintosh computer.

a Insert the drivers CD. b Double-click Classic, and double-click the installer package for the printer. c Choose the language needed for use, and click Continue. d Click Continue after viewing the Readme file. e Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. f On the Easy Install screen, click Install. All the necessary files are installed on the computer. g Click Close when installation is complete.

2 Do one of the follow ing :

• For Mac OS 9.0: Open Apple LaserWriter.

• For Mac OS 9.1–9.x: Open Applications, and click Utilities.

3 Double-click Desktop Printer Utility. 4 Select Printer (USB), and click OK. 5 In the USB Printer Selection section, clic k Change. If the p rinter does no t appear in the USB Printer Selec tion lis t,

make sure the USB cable is properly connected, and the printer is turned on.

6 Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window. 7 In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD now

matches the printer in use.

8 Click Create, and click Save. 9 Specify a printer name, and click Save. The printer is now saved as a desktop printer.

UNIX/Linux

Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat. The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com.

The UNIX/Linux User’s Guide in each package give s de tai led ins tructio ns for installing and using Lexmark printers in UNIX and Linux environments.

All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris supports USB connections to Sun Ray appliances and Sun workstations.

Visit the Lexmark Web site at www.lexmark.com for a complete list of s upported UNIX and Linux platforms.

UNIX/Linux

Page 16

Installing sof tware for network printi ng

Windows

In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing methods require the installation of printer software and the creation of a network printer port.

Follow the steps for the printing configuration and operating system in use to configure the network printer:

Go to

Printing configuration

page

Direct IP printing

• Printer is connected directly to the network using a network cable, such as Ethernet.

• Printer drivers are typically installed on each network computer.

Shared printing

• Printer is connected to one of the computers on the network using a local cable, such as USB.

• Printer drivers are instal led on the computer attached to the printer.

• During driver installation, the printer is set up to be “shared” so that o the r ne twork computers can print to it.

Installing software for direct printing

Printer

Clients

Server

Printer

Clients

1 Launch the drivers CD. 2 Follow t he inst ructions on t he screen . Select th e Suggested path to accept the defaults. Select Custom to choose

the software that is installed. The printer is automatically discovered on the network, an IP address is assigned, and a network printer object is created in the printers folder.

3 Print a test page to verify printer installation. 4 Repeat steps 1–4 on every computer you want to enable to print directly to the network printer.

Installing software for network printing

Page 17

Installing software for network printing

Setting up shared printing

Setting up shared printing requires several steps and should be done in the following order:

1 Install the software on the computer attached to the printer. 2 Share the printer on the network. 3 Connect other network computers to the printer.

Installing software on the computer attached to the printer

1 Launch the drivers CD. 2 Follow the instructions on the screen. 3 Connect the USB cab le to the printer . Once Plug an d Pla y is finished, a p rinter object wi ll be created in the printers

folder.

4 Print a test page to verify local printer installation.

Sharing the printer on the network

1 Open the Printers folder of the operating system. 2 Select the printer object. 3 Open the Properties of t he printer,and click the option to sha re th e prin ter. This requires assigning a shared name

to the printer.

4 Click OK. If files are missing, prompts may appear to request the operating system CD. 5 Check the following to make sure the printer was successfully shared.

• The printer object in the Printers folder now has a shared indicator. For example, in WindowsNT 4.0, a hand

appears under the printer object.

• Browse Network Neighborhood. Find the host name of the attached computer, and look for the shared name assigned to the printer.

Connecting other network computers to the printer

The printer driver or a su bset of the driv er inf o rmation mu st be ins tal led on every network computer that y o u w ant to ena b le to print to a shared printer.

Using the peer-to-peer method

With this method, the printer driver is fully installed on each network computer. Each network computer retains control of driver modifications. Each network computer handles the print job processing.

1 Launch the Add Printer Wizard . 2 Select the option to add a network printer. 3 Enter the printer name or URL (if on t he In ternet or an intr a net ), and then cli ck Next. If the printer name or URL is

unknown, leave the text box blank, and then click Next.

4 Select the network printer from the Shared printers list. If the printer is not listed, ent er the path of the printer in the

text box. The path looks similar to the following: \\<server host name>\<shared printer name>. The server host name is the na me of the serve r computer tha t identi fies it to the net work. The shared printer name

is the name assigned during the server installation process.

5 Click OK. When prompted, select whether this printer will be the default printer for the client. 6 When installation is complete, print a test page to verify.

Windows

Page 18

Installing software for network printing

7 Repeat steps 1–6 on every network computer you want to enable to print to the shared printer.

Using the point-and-print method

Note: Point and print ma y no t be sup ported in some 64 bi t en viron ments . Refer to the Lexma rk W eb site at

www.lexmark.com for the latest informat ion. Lo ok f or a Kno wled gebas e article about 64 bit su pport

for the printer.

This method is usu ally t he best use of s ystem res our ces . The c omput er attach ed to the printer h andles driv er mod ificat ions and print job processing for all print jobs including those routed from other network computers. This lets the other network computers return to applications much faster. With this method, a subset of driver information is copied from the computer attached to the printer across the network to the other computers. This is just enough information to send a print job to the printer.

1 On the next network computer you want to enable to print to the printer, double-click Network Neighborhood or

My Network Places on the desktop.

2 Locate the host name of the computer attached to the printer, and double-click the host name. 3 Right-click the shared printer name, and select the option to install the printer on your computer.

Wait a few minutes f or the printe r soft ware to be copied from the computer atta ch ed to the printe r to the com pu ter you are working on, and for a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and other factors.

4 Close Network Neighborhood or My Network Places. 5 Print a test page to verify printer installation. 6 Repeat steps 1–5 on every network computer you want to enable to print to the shared printer.

Installing optional printer software

If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up. They can be installed by following the Custom install path.

Helpful tips for network printing

Assigning a printer IP address

If your network is using DHCP, an IP address is automatically assigned after you connect the network cable to the printer.

1 Look for the address under the “TCP/IP” heading on the network setup page. See Printing a network

setup page.

2 Go to Verifying the IP settings on page 19.

If your network is not using DHCP, then you must manually assign an IP address to the printer. An easy way to do this is to use the printer operator panel: Standard Network appears if you purchased a printer with a network port on the printer system board. If you have a

MarkNet print server installed in option card slot 1 or 2, you see Network Option 1 or Network Option 2.

1 Press Menu until you see NETWORK MENU, and then press Select. 2 Press Menu until you see Standard Network, and then press Sele ct. 3 Press Menu until you see Std Net Setup (or Network 1 Setup or Network 2 Setup), and then press Select. 4 Press Menu until you see TCP/IP, and then press Select.

Windows

Page 19

Installing software for network printing

5 Press Menu until you see Set IP Address, and then press Se l e ct. 6 Change the address by pressing Menu to increase or decrease each number. Press Select to move to the next

segment. Press Select when you are finished. The message Saved appears briefly.

7 Press Menu until you see Set IP Netmask, and then press Select. 8 Repeat step 6 to set the IP Netmask.

9 Press Menu until you see Set IP Gateway , and then press Select. 10 Repeat step 6 to set the IP Gateway. 11 When you are finished, press Go to return the printer to the Ready state. 12 Go on to Verifying the IP settings on page 19.

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify th e network connection. This page als o p ro v ide s important information that helps you configure for network printing.

Note: If an optional MarkNet print server is installed, you may see Print Net1 Setup (or Print Net2

Setup).

1 Make sure the printer is on.

2 Press Menu until you see UTILITIES MENU, and then press Select.

3 Press Menu until you see Print Net Setup, and then press Select to print the page.

Note: Save the network setup page after it prints. You will use it in the other steps.

4 Check the first section on the network setup page and confirm that Status is “Connected.”

If Status is “Not Connected,” your LAN drop may not be active or your network cable may be malfunctioning. Consult your net work support person f or a soluti on. Afterwa rds, print an other netw ork setup pag e to verify tha t you are connected to your network.

Printing setup pages Verifying the IP settings

Print another network setu p page . L ook u nder the “TCP/I P” headi ng, an d mak e su re t he IP ad dress , netm ask, and ga te way are what you e xp ected . See Printing the menu settings a nd netw ork se tup pa ges on page 89 for additiona l inf ormatio n.

Note: To display a command prompt on a Windows computer, click Start

prompt (or Accessories

Ping the printer , and v e rify that it re spond s. For example , at a comm and pro mpt on a netwo rk compu ter, type ping followed by the new printer IP address (f or e xam ple, ping 192.168.0. 11). If the printer is active on the netw ork, you s hould rec eive a reply.

Æ Command prompt if using Windows 2000).

Æ Programs Æ Command

Macintosh

To print to a network printer, e ach Mac intos h user must instal l a c ustom PostScript Printer Description (PPD ) file , an d eithe r create a desktop printer on the computer (Mac OS 9.x), or create a print queue in Print Center (Mac OS X).

Note: A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a

printer to UNIX or Macintosh computers.

Macintosh

Page 20

Installing software for network printing

Mac OS X

Step 1: Install a custom PPD file

1 Install a PostScript Printer Description (PPD) file on the computer.

Step 2: Create a print queue in Print Center or Printer Setup Utility

Using AppleTalk Printing

Follow these steps to create a print queue using AppleTalk Printing.

1 Open Finder, click Applications, and click Utilities.

2 Double-click Print Center or Printer Setup Utility.

3 Choose Add Printer from the “Printers” menu.

4 Choose AppleTalk from the pop-up menu. Look on the network setup page under the “AppleTalk” heading to

know which zone or printer to select.

5 Select the AppleTalk zone from the list.

6 Select the new printer from the list, and click Add.

7 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. Look on the Network Setup page under the

“AppleTalk” heading to find the default name of the printer to know which printer to select.

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct f or the prin ter, delete the printer from the printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.

Using IP Printing

Follow these steps to create a print queue using IP Printing.

1 Open Finder, click Applications, and click Utilities. 2 Double-click Print Center or Printer Setup Utility. 3 Choose Add Printer from the “Printers” menu. 4 Choose IP Printing from the pop-up menu. 5 Enter the IP address or the printer DNS name in the Printer Address box. 6 Choose Lexmark from the “Printer Model” pop-up menu.

Macintosh

Page 21

Installing software for network printing

7 Select the new printer from the list, and click Add. 8 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. d Do one of the following:

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct f or the printer, delete the printer from the

printer list in Print Center or Printer Setup Utility, and repeat the step for installing a custom PPD file.

Mac OS 9.x

Step 1: Install a custom PPD file

1 Insert the drivers CD.

a Double-click Classic, and double-click the installer package for the printer. b Choose the language needed for use, and click Continue. c Click Continue after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e On the Easy Install screen, click Install. All the necessary files are installed on the computer. f Click Close when installation is complete.

Note: A PPD for the printer is also available in a downlo ada b le softw are pa c kage on the Le x mark W eb si te

at www.lexmark.com.

Step 2: Create a desktop pr inter

1 In the Chooser, select the LaserWriter 8 driver. 2 For a routed net w o rk, selec t the de fault zone from the li st. For the zone to selec t, l ook on the N etw ork Set up p ag e

under AppleTalk for Zone.

3 Select the new printer from the list. 4 To determine which printer to select, look on the Network Setup page under the “AppleTalk” heading to find the

default name of the printer.

5 Click Create. 6 Make sure there is an icon next to the printer name in the Chooser. 7 Close the Chooser window. 8 Verify printer installation.

a Click the desktop printer icon just added. b Choose Printing – If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the

printer, printer setup is complete.

– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for

the printer, repeat the step for installing a custom PPD file.

Æ Change Setup.

Macintosh

Page 22

Installing software for network printing

UNIX/Linux

The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at

www.lexmark.com for a complete list of supported UNIX and Linux platforms.

Note: The Sun Solaris and Linux pack ages are av aila ble on the driv ers CD and on the Le xmark We b site a t

www.lexmark.com.

Lexmark pro vide s a printer driv er p ac kage f or eac h suppo rted UNIX and Linu x plat f orm. The User’ s Guide in each package gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.

These packages are available for download from the Lexmark Web site. The driver package needed is also on the drivers CD.

NetWare

The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network printer in a NetWare environment, launch the drivers CD, and click View Documentation.

UNIX/Linux

Page 23

Print media tasks and tips

What types of print media can be lo aded?

Get the most out of your printer by properly loading the trays. Never mix media types within a tray.

Source Sizes Types Weight Capacity* (sheets)

(24 lb)

• 250 paper

• 50 labels

• 50 transparencies

• 550 paper

• 50 labels

• 50 transparencies 1

Tray 1 (250-sheet tray)

Tray 2 (550-sheet tray)

Manual feeder A4, A5, JIS B5, letter,

* Capacity for 20 lb print media, unless otherwise noted.

†

Grain short is recommended. Use rear exit for best results.

‡

Universal size ranges:

– Tray 1: 89–216 x 210–356 mm (3.5–8.5 x 8.27–14.0 in.) – Tray 2: 148–216 x 210–356 mm (5.83–8.5 x 8.27–14.0 in.) – Manual feeder: 76–216 x 127–356 mm (3.0–8.5 x 5.0–14.0 in.) (includes 3 x 5 in. cards)

A4, A5, JIS B5, letter, legal, executive, folio, statement, Universal

legal, executive, folio, statement, Universal

7¾, 9, 10, DL, C5, B5, other (custom size)

‡

Plain paper , transparencies, labels

Card stock

Envelopes 90 g/m

†

60–90 g/m (16–24 lb)

60–163 g/m (16–43 lb)

• 120–163 g/m (16–90 lb) Index Bristol

• 75–163 g/m (50–100 lb) Tag

Print media tasks and tips

Page 24

Print media tasks and tips

Where can print media be loaded in the printer?

Your printer has two standard paper sources: an automatic 250-sheet paper feeder (Tray 1) and a single-sheet manual feeder. Use Tray 1 for most print jobs. Use the manual feeder for a single piece of paper, transparency, envelope, paper label, card stock, or index card. You can increase paper capacity by purchasing an optional 550-sheet drawer.

An output bin on top of the printer holds up to 150 sheets. The si ngl e-s hee t re ar exit provides a s traight-through paper path to help reduce curling and potential jams. This is especially useful for specialty media, such as transparencies, envelopes, paper labels, card stock, or index cards.

150-sheet output bin

Front paper support

Front cover

Operator panel

Manual feeder

250-sheet tray

Optional 550-sheet drawer

Rear paper exit

Where can print media be loaded in the printer?

Page 25

Print media tasks and tips

Tips on choosing the right print media

Selecting the right pa per or other media reduce s printing problems. For best print quality, try a sample of the pa pe r o r other media you are considering before buying large quantities.

See the Card Stock & Label Guide available on our Lexmark Web sit e at www.lexmark.com for more information about which paper provides optimum results for your printing environment.

Paper

• For the best print quality, use 20 lb (75 g/m2) xerographic, grain long paper.

The printer can automatically feed paper weights from 60 to 90 g/m than 60 g/m should be fed through the optional 550-sheet tray or the manual feeder.

• The laser printing process heats paper to high temperatures of 170°C (338°F) for non-MICR applications. Use only paper able to with st and thes e tem peratures without discoloring, bleeding, or releasing hazardous emis s ion s . Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers.

(16 lb) might not be stiff enough to feed properly, causing jams. Paper heavier than 90 g/m2 (24 lb)

Preprinted forms and letterhead

(16 to 24 lb bond) grain long. Paper lighter

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Choose papers that absorb ink, but do not bleed.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must withstand temperatures of 170°C (338°F) without m elting or rel easing ha zardous emis sions . Use inks that are not aff ec ted by the resin in toner. Inks that are oxidation-set or oil-based should meet these requirements; latex inks might not. If you are in doubt, contact your paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 170°C (338°F) without melting or releasing hazardous emis si on s .

Transparencies

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of 170°C (338°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

We recommend Lexmark laser printer transparencies: part number 70X7240 for letter size transparencies; part number 12A5010 for A4 size transparencies.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

Envelopes

• Use envelopes made from 24 lb (90 g/m2) bond paper.

• Do not use envelopes that: – Have excessive curl

– Are stuck together – Are damaged in any way – Contain windows, holes, perforations, cutouts, or embossments – Use metal clasps, string ties, or metal folding bars – Have postage stam ps attached

Tips on choo sing the right print media

Page 26

Print media tasks and tips

– Have any exposed adhesive when the flap is in the sealed position

• Use envelopes that can withstand temperatures of 170°C (338°F) without: – sealing

– excessive curling – wrinkling – releasing hazardous emis si on s

If you have any doubts about the envelopes you are considering using, check with the envelope supplier.

• A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.

Labels

• Do not use labels that have exposed adhesive on the sheets.

• Do not print a large number of labels continuously.

• Do not use vinyl labels.

• Use labels that can withstand temperatures of 170°C (338°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions. Label adhesives, face sheet (printable stock), and topcoats must also be able to withstand 25 pounds per square inch (psi) (172kilopascals) pressure.

Tips on choo sing the right print media

Page 27

Print media tasks and tips

Card stock

• Preprinting, perforation, and creasing can significantly affect the print quality and cause media handling or jamming problems.

• Avoid using card stock that may release hazardous emissions when heated.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi-liquid and volatile components into the printer.

• Use card stock with a maximum weight of 163 g/m

and a minimum size of 76 x 127 mm (3 x 5 in.).

Tips on storing print media and supplies

Storing paper

Use the following guidelines to avoid paper feeding problems and uneven print quality.

• Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%.

• Store cartons of paper on a pallet or shelf rather than directly on the floor.

• If you store individual packages of paper out of the original carton, make sure they rest on a flat surface so the

edges do not buckle, curl, or become damaged.

• Do not place anything on top of paper packages.

Storing supplies

Choose a cool, c le an sto r age area for your prin ter su ppl ies. Store supplies righ t side up in their original pac k ag ing until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humi dity (above 80%)

• Salty air

• Corrosive gases

• Heavy dust

Tips on storing print media and supplies

Page 28

Print media tasks and tips

Tips on preventing jams

You can avoid most paper jams by correctly loading paper and specialty media in the printer. The following hints can help you av oi d paper jams:

• Do not load wrinkled, creased, or damp paper.

• Never mix media ty pes within a tray.

• Flex, fan, and straighten paper before you load it.

• Do not exceed the maximum stack height.

• Push all trays firmly into the printer after loading them.

• Make sure the guides in the trays are positioned snug against the paper or specialty media.

• Do not remove paper trays while a job is printing.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• Do not use envelopes that: – Have excessive curl

– Are stuck together – Are damaged in any way – Contain windows, holes, perforations, cutouts, or embossments – Have metal clasps, string ties, or metal folding bars – Have postage stam ps attached – Have any exposed adhesive when the flap is in the sealed position

• Use only recommended paper. See the Card Stock & Label Guide available on our Lexmark Web site at www.lexmark.com for more information about which paper provides optimum results for your printing

environment.

• If you need detailed information before purchasing large quantities of customized paper, see the Card Stock & Label Guide.

Tips on preventing jams

Page 29

Print media tasks and tips

How to load the 250-sheet and 550-sheet trays

Follow these instructions to load paper in the 250-sheet tray and 550-sheet tray.

1 Remove the tr ay.

Note: If you are going to load legal or folio size paper, you have to extend the leng th of th e pap er tray. See

Extending the tray for legal or folio size paper on page 32 for instructions.

2 Prepare a stack of paper for loading by flexing and fanning it back and forth. Straighten the edges on a level

surface.

How to load the 250-sheet and 550-sheet trays

Page 30

Print media tasks and tips

3 Load the paper in the tray with the print side facing down.

Note: Load letterhead paper with the design side facing down. The top edge of the sheet with the logo

should be placed at the front of the tray.

Make sure the paper is below the max fill line on the side guides. Overloading may cause jams.

4 Slide the two side guides and the back guide until they fit snugly against the stack of paper.

How to load the 250-sheet and 550-sheet trays

Page 31

5 Insert the tray.

Print media tasks and tips

6 Extend the paper support on the output bin.

How to load the 250-sheet and 550-sheet trays

Page 32

Print media tasks and tips

Extending the tray for legal or folio size paper

To load legal or folio size paper, you need to ex tend the pa per tr a y. You should also attach the dust cover on the ba c k of the printer to protect the tray while it is extended.

1 Press down on the latch at the back of the tray. 2 Expand the tray until the extender locks into place.

Attaching the dust cover

The dust cover helps protect the paper tray from the environment as well as keep the tray from being knocked out of position while it is extended.

Attach the dust cover to the back of the printer by aligning the tabs on the cover to the holes on the printer, and snap the cover into place.

How to load the 250-sheet and 550-sheet trays

Page 33

Print media tasks and tips

How to load the manual feeder

The manual feeder is located at the front of your printer and can only feed one sheet of print media at a time. You can use the manual feeder to make quick runs of paper types or sizes that are not currently loaded in the paper tray.

For inf ormation on accepta ble print med ia to use in the man ual f eeder, see What types of print me dia can be loa ded? on

page 23. Using only the specified print media helps prevent paper jams and print quality problems.

Note: We recommend that you send your print jo b to the printer prior t o loading the manual f eeder . See How

to manually feed a print job on page 38 for more information.

To load the manual feeder:

1 Place a sheet of the selected print media,

print side facing up, at the center of the manual feeder, but only to the point where its leading edge can contact the paper guides. Otherwise, the printer will engage the print media too soon and likely skew the print job.

2 Adjust the paper guides to the print media

width.

3 Hold both sides of the print media close to

the manual feeder, and push it into the printer until it automatically engages.

There is a brief pause between the time the printer engages the print media and when it feeds into the printer.

Warning: Do not force the print media into

the feeder. Forcing the media causes jams.

• Insert envelopes wit h th e flap side down and with the stamp area as shown.

• Hold transparencies by the edges , an d a v oid touching the print side. Oil from your fingers can affect print quality.

• Load letterhead face-up, with the top of the sheet entering first.

• If you experience problems with paper feed, turn the paper over.

How to use the rear exit

The single-sheet rear exit provides a straight-through paper path to help reduce curling and potential jams. This is especially useful for specialty media, such as transparencies, envelopes, labels, card stock, or index cards.

How to load the manual feeder

Page 34

Print media tasks and tips

To use the rear exit, open the rear exit door. When the rear exit door is open, all print media comes out the rear exit. When closed, all media is sent to the output bin on top of the printer.

How to use the rear exit

Page 35

Print media tasks and tips

How to clear paper jams

By carefully selecting print media and loading it properly, you should be able to avoid most jams.

Note: T o clear the Paper Jam e rror message, y ou must remov e all jammed print medi a from the entire paper

path, and then press Go.

To clear a paper jam:

1 If you are feeding paper from a tray, remove the tray, and then remove any jams.

How to clear paper jams

Page 36

Print media tasks and tips

2 Open the front cover, and remove the print cartridge assembly.

Warning: Do not leave the print cartridge assembly exposed to direct light for an extended period of time.

Extended light exposure can cause print quality problems.

3 Remove any jams in the area behind the print cartridge assembly.

Warning: Fuser or area may be hot.

How to clear paper jams

Page 37

Print media tasks and tips

4 Lift the flap at the front of the printer, and remove any jams beneath the flap.

5 Open the rear exit, and remove any jams.

Warning: Fuser or area may be hot.

6 After you have cleared the jams, reinstall the print cartridge assembly, make sure all printer covers and trays are

closed, and then then press Go to resume printing.

Note: The printer reprints the pages that caused the paper jam.

How to clear paper jams

Page 38

Printing tasks

How to manually feed a print job

The manual f eede r is located at the f ront of the printer and can only feed one sheet of print media at a ti me . F or information on acceptable print media to use in the manual feeder, see What types of print media can be loaded? on page 23.

When using the manual feeder, send the print job to the printer before loading the print media. When the printer is ready, it will prompt you to load the manual feeder, at which point you should load the media.

To manually feed a print job:

1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 3 Click the Paper tab. 4 Select Manual paper from the Paper tray drop-down list. 5 Select the appropriate Paper size and type. 6 Click OK. 7 Click OK on the Print window to send the job to print. 8 Place a sheet of the selected print media, print side facing up, at the center of the manual feeder, but only to the

point where its leading edge can contact the paper guides.

• Hold transparencies by the edges, and avoid touching the print side. Oil from your fingers can affect print

quality.

• Load envelopes flap side down with the stamp area and flap on the left. The end of the envelope with the

stamp area enters the multipurpose feeder first.

• Load letterhead face-up, with the top of the sheet first.

• If you experience problems with paper feed, turn the paper over.

9 Adjust the paper guides to the print media width.

Printing tasks

Page 39

Printing tasks

10 Hold both sides of the print media close to the manual feeder, and push it into the printer until it automatically

engages.

There is a brief pause between the time the printer engages the print media and when it feeds into the printer.

Warning: Do not force the print media into the feeder. Forcing the media causes jams.

How to manually feed a print job

Page 40

Printing tasks

How to print on both sides of the paper (manual duplex)

Printing on both sides of the paper reduces printing costs. Although yo u ca n us e Tray 1 o r the 550-sheet tray to print the first s ide o f the duplex job, only use Tray 1 to print the seco nd

side. You can choose how you want your job duplexed: Long Edge or Short Edge.

• Long Edge means pages are bound along the long edge of the page (left edge for portrait, top edge for landscape).

Landscape

Portrait

Back of sheet

• Short Edge means pages are bound along the short edge of the page.

Front of next sheet

Portrait

Back of sheet

Landscape

Back of sheet

Front of sheet

To manually duplex a print job:

1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 3 From the Page Layout tab, select 2-sided printing. 4 Select either Long Edge or Short Edge. 5 Select Manual 2-sided printing. 6 Click the Paper tab. 7 Select the appropriate Input options for your print job.

How to print on both sides of the paper (manual duplex)

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Printing tasks

8 Click OK. 9 Click OK on the Print w indow.

The printer prints every other page of the document first. Once the first side of your job prints, the Load Paper message appears.

10 Load the paper back into the printer with the already-printed side up and the top of the pag e towa rd the front of the

tray, and press Go to resume printing.

Note: Manual duplex is not available on a Macintosh computer.

How to print on both sides of the paper (manual duplex)

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Printing tasks

How to print multiple page images on one page (N-up printing)

The Multipage Printing (N-up) settin g is used to print mul tiple p age im ages on a si ngle p age . F or example, 2-Up mea ns tw o page images are printed on one page, 4-up means four page images are printed on one page, and so on.

The printer uses the Multipa ge Order, Multipage View , and Multip age Border se ttings to determine th e order and orient ation of the page images, and whether a border is printed around each page image.

orientation you would like the paper to have. The positioning depends on the number of images and whether the images are portrait or landscape in

orientation. For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the

Multipage Order value you select:

Across Down

4 To print a visible border around each page image, select Prin t page borde rs. 5 Click OK. 6 Click OK on the Print window to send the job to print.

How to print multiple page images on one page (N-up printing)

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Printing tasks

How to print a booklet

The Booklet setting lets you print multiple pages in booklet form without having to re-format your document so the pages print in the proper order. The pages print so that the finished collated document may be folded along the center of each page to form a booklet.

If the document contains many pages, a booklet may have too many pages to fold easily. If you are printing a fairly large booklet, you might want to use the Sheets per Bundle option to specify how many physical pages are put into one bundle. The printer will print the necessary number of bu nd les, which you can then bind into one boo kl et. Printing in bundles helps the outside edge of the pages line up more evenly.

You must specify whether or not you want to print using any Duplex printing options before you select to print using the booklet function. Once you choose Print Using Booklet, the controls for the Duplex options are unavailable and remain at the last setting used.

If your print job is large, you may want to use the Sheets per Bundle option.

5 Select the appropriate binding edge for your print job. 6 To print a visible fold mark on the pages, select Print fold mark. 7 Click OK twice. 8 Click OK on the Print window to send the job to print.

Note: Booklet printing is not available on a Macintosh computer.

How to print a booklet

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Printing tasks

How to print a poster

The Poster setting lets you print a single image across several pages. Once printed, you can combine the pages to create one large image.

1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 3 From the Page Layout tab, click More Page Layout Options. 4 Click Poster. 5 Select the poster size you want by choosing the number of pages to use in the poster. 6 To print crop marks on the pages, select Print crop marks. 7 Select the amount of overlap you want each page to have. 8 Click OK twice. 9 Click OK on the Print window to send the job to print.

Note: Poster printing is not available on a Macintosh computer.

How to print a poster

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Printing tasks

How to print on letterhead

To print on letterhead, make sure the paper is loaded with the proper orientation.

1 Make sure the letterhead is properly loaded according to the paper source you are using:

•Tray 1 or 2—Load the letterhead paper with the design side facing down. The top edge of the sheet with the

logo should be placed at the front of the tray.

• Manual feeder—Load the letterhead paper face-up, with the top of the sheet entering first.

Note: If you are using the ma nual f eeder , first s end the job to print, then load th e letterhead wh en the printer

displays the Load Manual Feeder message (see How to manually feed a print job on page 38).

2 From the computer software application, select File Æ Print. 3 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 4 Click the Paper tab. 5 Select Letterhead from the Paper type drop-down lists. 6 Select the appropriate paper size and tray. 7 Click OK. 8 Click OK on the Print window to send the job to print.

How to print using an overlay or a watermark

Overlays and watermarks are templates that can be defined and then printed as a background on a form before the data from the current job is printe d. Typical e xa mp les of overlays include company log os or le tte rheads, decorativ e b orde r s, and simulated “preprinted” forms. Overlays can include text, graphics, or images. Watermarks are simple text. You can create overlays and watermarks and then download them directly to the printer, or you can create an overlay or watermark file on your system and then download it to the printer.

Note: To create and download overlays, you must have flash memory installed.

For information about how to create, save, or download an overlay or watermark, see the printer driver Help.

Using an overlay

1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 3 Click the Other Options tab. 4 Click Overlay. 5 Select which pages rece ive the overlay. 6 Select the overlay to use. 7 Select whether to place the overlay on top of or underneath the page image in the Overlay placement area. 8 Click OK.

How to print on letterhead

Page 46

Printing tasks

Using a watermark

1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup , depending on the application) to view the printer driver settings. 3 Click the Other Options tab. 4 Click Watermark. 5 Select which pages receive the watermark. 6 Select the watermark to use. 7 Select whether to pl ace the watermark on top of or underneath the page ima ge i n the Watermark placement area. 8 Click OK.

How to print using an overlay or a watermark

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Printing tasks

How to cancel a print job

A print job can be canceled from the operator panel or from your computer.

From the printer operator panel

If the job you want to cancel is printing, and Busy appears on the display:

1 Press Menu until you see Job Menu, and then press Select. 2 Press Menu until you see Cancel Job , and then press Select.

From a Windows computer

1 Click Start Æ Settings Æ Printers. 2 Double-click the printer you are using to print the job.

A list of print jobs appears.

3 Right-click the document you want to stop printing, and then click Cancel.

Canceling a job from a Macintosh computer

Canceling a print job from a computer running Mac OS 9

When you send a job to print, the printer icon for your selected printer appears on the desktop.

1 Double-click the printer icon on your desktop.

A list of print jobs appears in the printer window.

2 Select the print job you wa nt to cancel. 3 Click the trash can button.

Canceling a job from a computer running Mac OS X

When you send a job to print, the printer icon for your selected printer appears in the dock.

1 Open Applications Æ Utilities, and then double-c lick Print Center or Printer Setup. 2 Double-click the printer you are printing to. 3 In the printer window, select the print job you want to cancel. 4 Press Delete.

How to cancel a print job

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How to install options

How to access the system board

To install a memory or flash card, you must access the printer system board.

CAUTION: Turn the printer off, and unplug the power cord before continuing.

1 Open the front cover by pressing the button on the left side of the printer and lowering the cover.

How to install options

Page 49

2 Open the rear exit.

How to install options

3 Open the side cover by pressing the two detents on the front right side of the machine and swinging the cover

back.

How to access the system board

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How to install options

How to add a memory card

The system board has one connector for an optional memory card. The Lexmark E340 and the Lexmark E342n can support up to 128MB of additional memory (for a total of 160MB).

CAUTION: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the

power cord before continuing.

Note: Memory options designed for other Lex ma rk printers may not work with your printer.

1 Access the system board (see How to access the system board). 2 Push open the latches on both ends of the memory connector. 3 Unpack the memory card.

Warning: Memory and flash memory cards are easily damaged

by static electricity. T ouch some thing metal, s uch as the printer frame, before you touch a memory card.

Avoid touching the connection points along the edge of the card.

4 Align the notches o n the b ottom of the ca rd with the not ch es

on the connector.

5 Push the memory card firmly into the connector until the

latches on either end of the connector snap into place. It may require some force to fully seat the card.

6 Make sure each latch fits over the notch on each end of the

card.

7 Close the side cover. 8 Close the rear exit. 9 Close the front cover.

10 See Recognizing installed options.

How to add a memory card

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How to install options

How to add a flash card

The system board has one connector for an optional flash card. The printer can support 16MB and 32MB flash c ards.

CAUTION: If you are install ing a fl as h c ard a fter set t in g up the printer, turn the printer off , an d un plu g th e power

cord before continuing.

Note: Flash cards designed for other Lexmark printers may not work with your printer.

1 Access the system board (see How to access the system board). 2 Unpack the flash card.

Warning: Flash cards are easily damaged by static electricity. Touch something metal, such as the printer

frame, before you touch a card.

Avoid touching the metal pins on the bottom of the card.

Metal pins

3 Holding the card by its sides, align the pins on the card with the holes on the system board. 4 Push the flash card firmly into place.

The entire length of the connector on the flash card must touch and be flush against the system board. Be careful not to damage the connectors.

5 Close the side cover. 6 Close the rear exit.

How to add a flash card

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How to install options

7 Close the front cover. 8 See Recognizing installed options.

How to install a 550-sheet drawer

Your printer supports one optional drawer that lets you load up to 550 sheets of paper.

CAUTION: If you are installing a 55 0-sheet dr aw er after sett ing up the printer, turn the printer off, and unp lug the

power cord before continuing.

1 Unpack the 550-sheet drawer, and remove any packing material. 2 Place the drawer in the location you have chosen for your printer. 3 Align the holes in the printer with the positioning posts on the 550-sheet drawer, and lower the printer into place.

4 See Recognizing installed options.

How to install a 550-sheet drawer

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How to install options

Recognizing installed options

After the printer is turned on, the printer driver should au tomatically recogniz e an option y ou insta lled. If it does not , you can add it manually.

Note: If you have not in stalled your printer driv er yet, f ollow the appropriate instructions under Software and

network tasks. After you have installed a printer driver, return here to complete these instructions.

1 Click Start Æ Settings Æ Printers. 2 Select the printers icon. 3 Click File Æ Properties. 4 Click the Install Options tab. 5 Add the appropriate options to your configuration:

• 550-Sheet Tray or Flash Card—Select the option you installed from the Available options list, and click Add.

• Memory Card—Increase the printer memory to the appropriate number.

6 Click OK.

Recognizing installed options

Page 54

Understanding the operator panel

You can change most printer settings from your software application or printer driver. Settings you change from the application or printer driver apply only to the job you are preparing to send to the printer.

Changes made to printer settings from a software application override changes made from the printer operator panel. If you cannot change a setting from your application, use the printer operator panel or the remote operator panel available

from MarkVision™. Changing a printer setting from the printer operator panel or from MarkVision makes that setting the user default.

Using the operator panel

LCD

Light

See the menu map for a brief overview of the printer menus available from the operator panel.

Indicator light

The indicator light gives information about the status of your printer.

If the light is The print er is

Off Off

Understanding the operator panel

Page 55

Understanding the operator panel

If the light is The print er is

On On, but idle Blinking On and busy

Buttons

Use the five operator panel buttons to open a menu, scroll through a list of values, change printer settings, and respond to printer messages.

Note: Buttons act on the information displayed on the second line of the operator panel.

The following information describes the functions of each button.

Button Function

Go Press Go to:

• Return to the Ready state if the printer is offline (the Ready message does not appear on the dis pl ay).

• Exit printer menus and return to the Ready state.

• Clear some operator panel messages.

• Resume printing after loading print media and clearing paper jams.

•Exit Power Saver. If you have changed printer settings from the operator panel menus, press Go before sending a job to

print. The printer must display Ready for jobs to print.

Menu Each end of the button has a function. Press Menu>:

• When Ready is displayed, to take the printer offline (out of the Ready state) and enter t he menus.

• When Busy is displayed, to take the printer to the Job Menu.

• When the printer is offline, to scroll through the menus. Press <Menu to go to the previous item in the menus. For menu items with numeric values, such as Copies, press and hold Menu to scroll through the values.

Release the button when the number you want appears.

Select Press Sele ct to:

• Open the menu shown on the second line of the operator panel. Depending on the type of menu, this action: – Opens the menu and displays the first item in the menu. – Opens the menu item and displays the default setting.

• Save the displayed menu item as the new user default setting. The printer displays the message and returns to the menu item.

• Clear certain messages from the operator panel.

Return Press Return to return to the previous menu level or menu item. Stop Press Stop at the Ready, Busy , or Waiting me ssage to tem porarily tak e the p rinter offline . The mes sage

changes to Not Ready. No data is lost. Press Go to return the printer to the Ready, Busy , or Waiting state.

If your printer is confi gured a s a n etw ork printer a v ai lab le to a n umber of use rs, it is poss ib le tha t Menus Disabled appears on the display when you press Menu from the Ready state. Disabling the menus prevents other users from using the operator panel to inadvertently change a printer user default that has been set by the administrator. You can still clear messages and selec t it em s fro m th e Jo b M en u w h en p rinting a job, but y ou cannot change other printer settings. However, you can use your printer driver to override printer user defaults and select settings for individual print jobs.

Saved

Using the operator panel

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Understanding the operator panel

Using the operator panel to change printer settings

From the op erat or panel, y ou can se lect men u items and associat ed v alues to print y our jobs successful ly. Y ou ca n also use the panel to alter the se tup and oper ating en vi ronment o f th e printer. See Using printer men us f or an ex planation of all the menu items.

You can modify printer settings by:

• Selecting a setting from a list of values

• Changing an On/Off setting

• Changing a numerical setting

To select a new value as a setting:

1 From a Ready status message, press Menu. The menu names appear. 2 Continue to press and release Menu until you see the menu you need. 3 Press Select to select the menu or menu item on the second line of the display.

• If the selection is a menu, the menu is opened, and the first printer setting in the menu appears.

• If the selection is a menu item, the default setting for the menu item appears.

(The current user default setting has an asterisk [*] beside it.)

Each menu item has a list of values for the menu item. A value can be:

• A phrase or word to describe a setting

• A numerical value that can be changed

• An On or Off setting

4 Press Menu to move to the value you need. 5 Press Select to select the value on the second line of the operator panel . An aste risk ap pea rs be si de the value to

indicate that it is now the user default setting. The new setting appears for one second, clears, displays the word Saved, and then displays the previous list of menu items.

6 Press Return to go back to previous menus. Make additional menu selections to set new default settings. Press

Go if this is the last printer setting you want to change.

User default settings remain in effect until you save new settings or restore the factory defaults. Settings you choose from your software application can also change or override the user default settings you select from the operator panel.

The diagram in Using the printer menus shows the menu items in each menu. An asterisk (*) next to a value indicates the factory default setting. Factory defaults may differ for different countries or

regions. Factory defaults are the function settings in effect the first time you turn your printer on. These remain in effect until you

change them. Factory defaults are re sto red if y ou s elect the Restore v alue for the F actory Def au lts m enu item in t he Util ities Menu. See Utilities Menu for more information.

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default.

User defaults are the settings you select for different printer functions and store in printer memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

Note: Settings you choose from your software application may override the settings you select from the

operator panel.

Menus Disabled

If your printer is configured as a network printer available to a number of users, Menus Disabled may appear when you press Menu from the Ready state. Disabling the menus prevents users from using the operator panel to inadvertently

Using the operator panel to change printer settings

Page 57

Understanding the operator panel

change a printer default that has been set by the person managing the printer. You can still use Print and Hold features, clear messages, and sel ect item s from th e Job Me nu w hen printin g a job, but you ca nnot cha nge oth er printer setti ngs . You can, however, use your printer driver to override printer defaults and select settings for individual print jobs.

Menus Disabled

Page 58

Understanding the operator panel

Using the printer menus

Select a menu or menu item for more details.

Paper Menu

Paper Source Paper Size Paper Type Custom Types Universal Setup Substitute Size Paper Texture Paper Weight

PostScript Menu

Print PS Error Font Priority

Finishing Menu

Copies Blank Pages Collation Separator Sheets Separator Source Multipage Print Multipage Order Multipage View Multipage Border

PCL Emul Menu

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width Tray Renumber Auto CR after LF Auto LF after CR

Utilities Menu

Quick Demo Print Menus Print Net Setup Print Fonts Print Directory Print Demo Factory Defaults Hex Trace

Setup Menu

Printer Language Power Saver Resource Save Download Target Print Timeout Wait Timeout Auto Continue Jam Recovery Page Protect Print Area Display Language Toner Alarm

Job Menu

Cancel Job Reset Printer Print Buffer

Quality Menu

Print Resolution Toner Darkness PictureGrade™

PPDS Menu

Orientation Lines per Page Lines per Inch Pag e Format Character Set Best Fit Tray 1 Renumber Auto CR after LF Auto LF after CR

Parallel Menu

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer Advanced Status Protocol Honor Init Parallel Mode 2 MAC Binary PS

Using the printer menus

Network Menu

PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer Mac Binary PS Std Net Setup

USB Menu

PCL SmartSwitch PS SmartSwitch NPA Mode USB Buffer Mac Binary PS

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Understanding the operator panel

Paper Menu

Use the Paper Menu to define the print media loaded in each tray and the default source and output bin.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Custom Types

Paper Size

T o speci fy the kind of paper associated with each of the Custom Types available in the Paper Type menu item.

To identify the default paper size for each paper source. For trays with automatic size sensing, only the value detected by the hardware is displayed.

1 Select a paper source. Tr ay <x> Size

2 Select a value.

(* Denotes country/region-specific factory default values)

Values for Custom T ype <x>, where <x> represents 1, 2, 3, 4, 5, or 6:

Paper* Note: If a user-defined name is Card Stock Transparency Labels Envelope

Manual Pap Size Manual Env Size Letter* Legal Executive Statement (not available for 500-sheet drawer) A4* A5 (not available for 500-sheet drawer) B5

available, it is displayed instead of Custom Type <x>. The user-defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Custom Types value list.

Folio 10 Envelope* (US) 9 Envelope B5 Envelope Other Envelope 7 3/4 Envelope DL Envelope* (non US) C5 Envelope Universal Select Universal when you load paper

Using the printer menus

that does not match any of the other available sizes. The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your application software.

Page 60

Understanding the operator panel

Menu item Purpose Values

Paper Source

Paper Texture

To identify the default paper source. Tray <x>

(Tray 1*) Manual Paper Manual Env

To identify the texture of the paper loaded in a specific source and to ensure that characters print clearly.

Use Paper Texture in connection with the Paper Type and Paper Weight menu items. You may need to change those menu items to optimize print quality for your specific paper.

1 Select a paper type. Plain Texture

Card Stock Text Trnsprncy Text Preprint Texture Colored Texture Custom <x> Texture Labels Texture Bond Te xture Envelope Texture Ltrhead Texture

2 Select a value. Smooth Note: The default for Bond Texture is

Normal* Rough

If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set) , the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source.

Rough instead of Normal. If a userdefined name is av ai lab le f or a cus tom Type, then the name is displ ayed instead of Custom <x> Texture. The name is truncated to 14 characters.

Using the printer menus

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Understanding the operator panel

Menu item Purpose Values

Paper Type

To identify the type of paper installed in each paper source. Use this menu item to:

• Optimize print quality for the specified paper.

• Select paper sources through your software application by selecting type and size.

• Automatically link paper sources. Any sources containing the same type and size of paper are automatically linked by the printer, if you have set the Paper Size and the Paper Type to the correct values.

1 Select a paper source. Tr ay <x> Type

Manual Pap Type Manual Env Type

2 Select a value. Plain Paper

Card Stock Transparency Labels Bond Letterhead Preprinted Custom Type <x> Envelope Colored Paper

The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper tray is as follows:

Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The user-defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Tray 1—Plain Paper Tray 2—Custom Type 2 Manual Pap Type—Plain Paper

Using the printer menus

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Understanding the operator panel

Menu item Purpose Values

Paper Weight

Substitute Size

To identify the relative weight of the paper loaded in a specific source and ensure that the toner adheres properly to the printed page.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Weight. The name is truncated to 14 characters.

2 Select a value. Light

To have the printer substitute the specified paper size if the requested size is not loaded.

Plain Weight CardStock Weight Trnsprncy Weight Preprint Weight Colored Weight Custom <x> Weight Bond Weight Envelope Weight Labels Weight Ltrhead Weight

Normal* Heavy Off Printer prompts the user to load the

requested paper size.

Statement/A5 Prints A5 size jobs on statement size

paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 p ap er is lo ad ed.

Letter/A4 Prints A4 size jobs on letter size paper

if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

Universal Setup

All Listed* Substitutes Letter/A4 and

To determine the default size when the Paper Size setting for a tray or feeder is Universal. 1 Select a unit of measure.

(* Denotes a country/region-s pecific factory default value)

2 Select the values. Portrait Width =3. 00– 14. 17 in. (8.5 in.*)

Inches* Millimeters*

Portrait Height =3.00–14.17 in. (14 in.*)

Feed Direction =Short Edge*

Statement/A5.

=76–360 mm (216 mm*)

=76–360 mm (356 mm*)

=Long Edge

Using the printer menus

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Understanding the operator panel

Finishing Menu

Use the Finishing Menu to define how the printer delivers the printed output.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Blank Pages

Collation

Copies

Multipage Border

Multipage Order

To specify whether to include application-generated blank pages as part of your printed output.

To keep the pages of a print job stacked in sequence when printing multiple copies of the job.

To set the number of copies you wan t for the printer default value. (Set the number of copies required for a specific job from the printer driver. Values selected from the printer driver always o verride values selected from the operator panel.)

To print a border around each page image when using Multipage Print.

To determine the positioning of multiple page images when using Multipage Print. The positioning depends on the numbe r of images and whether the images are portrait or landscape in orientation.

Do Not Print* Does not print application-generated

blank pages as part of your job.

Print Prints application-generated blank

pages as part of your job.

Off* Prints each page of a job the number

of times specified by the Co pi es me n u item. For exam ple , if yo u set Copies to 2 and send three pages to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

On Prints entire job the number of times

specified by the C opies menu item. F or example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 2, page 3, page 1, page 2, page 3.

1...999 (1*)

None* Does not print a border around each

page image.

Solid Prints a solid line border around each

page image.

Horizontal* Vertical Rev Horizontal Rev Vertical

For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the Multipage Order value you select:

Horizontal Order Vertical Order

Reverse

Horizontal Order

Reverse

Vertical Order

Using the printer menus

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Understanding the operator panel

Menu item Purpose Values

Multipage Print

Multipage View

Separator Sheets

To print multiple page images on one side of a sheet of paper. Also called n-up or Paper Saver.

To determine the orientation of a multipage sheet.

To insert blank separator sheets between jobs , betw een m ultiple copies of a job, or between each page of a job.

Off* Prints 1 page image per side. 2 Up Prints 2 page images per side. 3 Up Prints 3 page images per side. 4 Up Prints 4 page images per side. 6 Up Prints 6 page images per side. 9 Up Prints 9 page images per side. 12 Up Prints 12 page images per side. 16 Up Prints 16 page images per side. Auto* Lets the printer choose between

portrait and landscape orientation.

Long Edge Sets the long edge of the pa per as the

top of the page (landscape).

Short Edge Sets the short edge of the paper a s the

top of the page (portrait).

None* Does not insert separator sheets. Between Copies Inserts a blank sheet between each

copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1’s, all page 2’s, and so on). If Collation is On, a blank page is inserted between each collated copy of the job.

Between Jobs Inserts a blank sheet between jobs.

Separator Source

To specify the paper source that holds separator sheets.

Between Pages Inserts a blank sheet between each

page of a job. This is useful if you are printing transparencies or want to insert blank pages in a document for notes.

Tray <x> (Tray 1*)

Selects separator sheets from the specified tray.

Using the printer menus

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Understanding the operator panel

Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available printer resources, printer settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer problems.

Menu item Purpose Values

Quick Demo Factory

Defaults

Hex Trace

Print Directory

Print Demo Print Fonts

To print a demo page. To return printer settings to the fa cto ry

default values.

To help isolate the source of a print job problem. With He x Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed.

To exit Hex Trace, turn the printer off, or reset the printer from the Job Menu. To print a list of all the resources stored in flash me mory or on the hard disk.

Note: Print Directory is available only when either a nondefective flash or disk is installed and formatted, and Job Buffer Size is not set to 100%.

To print pages describing the printer and demonstrating its capabilities. To print a sample of all the fonts

available for the selected printer language.

Restore • All menu items are returned to the

factory de fault values except: – Display Language. – All settings in the Parallel Menu,

Serial Menu, Network Menu, and USB Menu.

• All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.)

Do Not Restore User-defined settings remain.

PCL Fonts Prints a sample of all printer fonts

available for PCL emulation.

PS Fonts Prints a sample of all printer fonts

available for PostScript emulation.

PPDS Fonts Prints a sample of all printer fonts

available for PPDS emulation.

Print Menus

Print Net Setup

To print a listing of the current user default values, the installed options, the amount of installed printer memory, and the status of printer supplies.

To print information relating to the internal print server and the network settings defined by the Network Setup menu item in the Network Menu.

Job Menu

The Job Menu is only available when the printer is busy processing or printing a job, when a printer message is displayed, or when the printer is in Hex Trace mode. Press Menu to open the Job Menu.

Menu item Purpose Values

Cancel Job

To cancel the current print job. Note: Cancel Job is only displayed if the printer is processing a job or has a job in printer memory.

Using the printer menus

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Understanding the operator panel

Menu item Purpose Values

Print Buffer

Reset Printer

To print any data stored in the print buffer. Note: Print Buffer is only available when you enter the Job Menu while Waiting is displayed. The

Waiting st ate occu rs if an inc ompl ete job is sent to the printer or an ASCII jo b , su ch as a print sc reen command, is printing.

To reset the printer to the user default value for each menu item, delete all downloaded resources (fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface link buffer.

Note: Before selecting Reset Printer, exit the software application you are using.

Using the printer menus

Page 67

Understanding the operator panel

Quality Menu

Use the Quality Menu to change printer settings affecting the quality of printed characters and images.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

PictureGrade

Print Resolution

Toner Darkness

To improve the quality of grayscale printing.

To select printed output resolution. 600 dpi

To lighten or darken text images, or conserve toner.

On Uses modified screening parameters

Off* Uses standard screening parameters.

1200 Image Q 2400 Image Q 1200 dpi 1–10 (8*) Select a lower value for finer line wid th

to improve print quality of graphics.

and lighter grayscale images. Select a higher value for bolder line widths or darker grayscale images. Sele ct 10 for very bold text. Selec t a v alue le ss than 7 to conserve toner.

On the operator panel display, a vertical bar ( | ) indicates the factory default value. An arrow symbol ( V ) indicates a user default value.

Using the printer menus

Page 68

Understanding the operator panel

Setup Menu

Use the Setup Menu to configure a variety of printer features.

Menu item Purpose Values

Auto Continue

To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it resumes printing.

Disabled* Printer does not resume printing until

5...255 Printer waits the specified amount of

someone clears the error message.

time, and then automatically resumes printing. This timeout value also applies if the menus are displayed (and the printer is offline) for the specified period of time.

Display Language

Download Target

To determine the language of the text on the operator panel display.

To specify the storage location for downloaded resources.

Storing downloaded resou rce s in flas h memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk e v en when the printer is turned off.

English Note: All values may not be available. Français Deutsch Italiano Español Dansk Norsk Nederlands Svenska Português Suomi Japanese Russian Polski Hungarian Turkish Czech RAM* All downloaded resources are

automatically stored in pri nter me mory (RAM).

Flash All downloaded resources are

automatically stored in flash memory.

Jam Recovery

To establish whether the printer reprints jammed pages.

Using the printer menus

On Printer reprints jammed pages. Off Printer does not reprint jammed

pages.

Auto* Printer reprints a jammed page un les s

the memory required to hold the page is needed for other printer tasks.

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Understanding the operator panel

Menu item Purpose Values

Page Protect

Print Area

Power Saver

To successfully print a page that may otherwise generate Complex Page errors.

If, after selecting On, you still cannot print the page, you may also have to reduce the size a nd number of f onts on the page, or increase the installed printer memory.

For most print job s, y o u do not nee d to select On. When On is selected, printing may be slower.

To modify the logical and physical printable area.

To specify the amount of time (in minutes) the printer waits after a job is printed before it goes into a reduced power state.

Off* Prints a partial page of data if me mo ry

On Ensures that an entire page is

Normal* Note: The Whole Page setting only Fit to Page Whole Page

Disabled This value does not appear unless

1...240 Specifies the amount of time after a

is insufficient to process the entire page.

processed before it prints.

affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If you try to print any data i n the no n-printabl e area defined by Normal Print Area, the printer will clip the image at the boundary defined by the Normal defined printable area.

Energy Conserve is set to Off.

print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.)

The factory default Power Saver setting depends on y our printer model . Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs.

Select 1 to put the printer in Power Saver mode one minute after it fini shes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy cons um pti on and a shorter warm-up period.

Using the printer menus

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Understanding the operator panel

Menu item Purpose Values

Print Timeout

Printer Language

Resource Save

Toner Alarm

To specify the amount of time (in seconds) the printer waits before printing the last page of a print job tha t does not end with a command to print the page. The print timeout counter does not start until Waiting appears on the display.

To establish the default printer language used to communicate data from the computer to the printer.

Note: Setting a printer language as the default doe s not pre vent a so ftware application from sen ding print jobs that use the other language.

To determine what the printer does with downloaded resources, such as fonts and mac ros s tore d i n R AM , i f th e printer receives a job that requires more memory than is available.

To specify how the printer responds when it is low on toner.

Disabled The printer does not print the last pag e

of a print job until one of the following occurs:

• The printer receives enough information to fill the page.

• The printer receives a Form Feed command.

• You select Print Buffer from the Job Menu.

1...255 (90*) The printer prints the last page after the specified time. (Your printer may not support the entire range of values.)

PCL Emulation PCL emulation, compatible with

Hewlett-Packard printers.

PS Emulation* PostScript emulation, compatible with

Adobe PostScript language.

PPDS Emulation PPDS emulation.

Off* Printer retains downloaded resources

only until memory is needed. It then deletes those resources associated with the inactive printer language.

On Printer retains all downloaded

resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memory Full a ppears on the display.

Off* An error message is displayed until

someone replaces the toner cartridge. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Wait Timeout

To specify the amount of time (in seconds) the printer waits to receive additional bytes of data from the computer. When this time out expires, the print job is canceled.

Note: Wait Timeout is only available when you use PostScript emulation. This menu item has no effect on PCL emulation print jobs.

Using the printer menus

Single Printer stops printing, displ ay s an er ror

message, and sounds three quick beeps.

Continuous Printer stops printin g, displ ays an error

message, and repeats three beeps every 10 seconds until the toner cartridge is replaced.

Disabled Disables Wait Timeout.

15...65535 (40*) Specifies the amount of time the

printer waits for additional data before it cancels the job.

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Understanding the operator panel

PCL Emul Menu

Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

A4 Width

Auto CR after LF

Auto LF after CR

Font Name

Font Source

To select the width of the logical page for A4 size paper.

To specify whether the printer automatically performs a carriage return after a line feed control command.

To specify whether the printer automatically perf orms a line feed after a carriage return control command.

To choose a specific font from the specified font source.

To determine the set of fonts di spla ye d in the Font Name menu item.

198 mm* Makes the logical page compatible

with the Hewlett-Packard LaserJet 5 Printer.

203 mm Mak es the logical pa ge wide enough to

print 80 10-pitch characters.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return after

a line feed control command.

Off* Printer does not perform a line feed

after a carriage return control command.

On Printer performs a line feed after a

carriage return control command.

R0 Courier 10* The font name and font ID for all fonts

in the selected font source are display e d. The font source abbreviation is R for resident, F for flash, K for disk, and D for download.

Resident* Displays all fonts resident in printer

RAM when the printer ships from the factory.

Download Displays all fonts downloaded to

printer RAM.

Lines per Page

Orientation

To determine the number of lines that print on each page.

To determine how text and graphics are oriented on the page.

Using the printer menus

Flash Displa y s all fonts stored in flash

All Displays all fonts available to the

1...255 The printer sets the amount of space

60*

(country/regionspecific factory default values)

64*

(country/regionspecific factory default values)

Portrait* Prints text and graphics parallel to the

Landscape Prints text and graphics parallel to the

memory.

printer from all sources.

between each line (vertical line spacing) based on the Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page.

short edge of the paper.

long edge of the paper.

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Understanding the operator panel

Menu item Purpose Values

Pitch

Point Size

Symbol Set

Tray Renumber

To specify the font pitch for scalable monospaced fonts.

To change the point size for scalable typographic fonts.

To choose a symbol set for a specified font name.

To configure your printer to work with printer drivers or applications that use different source assignments for the paper trays.

Note: See the Technical Reference for more information about assigning source numbers. 1 Select a paper source. Assign Tray <x>

0.08...100

(in increments of

0.01 cpi)

10*

1...1008

in increments of

0.25 points)

12*

10U PC-8*

(country/regionspecific factory default values)

12U PC-850*

(country/regionspecific factory default values)

Pitch refers to the number of fixedspace characters in a horizontal inch of type. You can select a pitch from

0.08 to 100 characters per inc h (cpi ) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed, but cannot be changed.

Note: Pitch is onl y displayed for fixed, or monospaced, fonts.

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points.

Note: Point Size is only displayed for typographic fonts.

A symbol set i s a s et of alphabetic and numeric characters, punctuation, and special s y mbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math symbols for scientific text. Only the symbol sets supported for the selected font name are displayed.

Assign Man Env Assign Man Paper

2 Select a value. Off* Printer uses factory default paper

0...199 Select a numeric value to assign a

None Paper source ignores the Select Paper

Other Tray Renumber selections View Factory Def Press

Restore Defaults Select Yes to return all tray

source assignments.

custom value to a paper sou rce.

Feed command .

Menu to display the factory

default value assigned to each paper source.

assignments to factory default values.

Using the printer menus

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Understanding the operator panel

PostScript Menu

Use the PostScript Menu to change printer settings that only affect jobs using the PostScript emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Font Priority

PDF Menu

Print PS Error

To establish the font search order. Note: Font Priority is only displayed

when a formatted flash or hard disk is installed, is neithe r defective nor Read/ Write or Write protected, and Job Buffer Size is not set to 100%.

Use the PDF Menu within the PostScript Menu to change printer settings that only affect jobs using Portable Document Format (PDF) files.

To print a page defining the PostScript emulation error when an error occurs.

Resident* Printer searches printer memory for

the reque sted font before searching flash memory or har d disk.

Flash/Disk Printer searches the hard disk and

flash memory for the requested font before searching printer memory.

See PPDS Menu for more information.

Off* Discards the print job without printing

an error message.

On Prints an error message before it

discards the job.

PPDS Menu

Use the PPDS Menu to change printer settings that only affect jobs using the PPDS emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Auto CR after LF

Auto LF after CR

To specify whether the printer automatically performs a carriage return after a line feed control command.

To specify whether the printer automatically perf orms a line feed after a carriage return control command.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return after

a line feed control command.

Off* Printer does not perform a line feed

after a carriage return control command.

Best Fit

T o d etermine whether to perf orm a font best fit search if the requested font cannot be found.

Using the printer menus

On Printer performs a line feed after a

carriage return control command.

Off Printer stops printing when a

requested font cannot be found. An error message is posted indic atin g the font could not be found.

On* Pr inter continues even though it was

not able to locate a requested font. Instead, the printer tries to select another font that best matches the characteristics of the requested font.

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Understanding the operator panel

Menu item Purpose Values

Character Set

Lines per Inch

Lines per Page

Orientation

Page Format

To determine which code page to use to print PPDS jobs.

To determine the number of lines that print per vertica l inch.

To determine the number of lines that print on each page.

To determine how text and graphics are oriented on the page.

Affects how the printer interprets the margins set from software applications.

1 The standard code pages are used. 2* The addresses from V alue 1 ch ange to

represent characters and symbols used in non-US English languages.

1...30 (6*) The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Inch, Lines per Page, Paper Size, and Orientation menu items . Sele ct the correct Paper Size and Orientation before changing Lines per Inch.

1...255 (64*) The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Inch, Lines per Page, Paper Size, and Orientation menu items . Sele ct the correct Paper Size and Orientation before changing Lines per Page.

Portrait* Prints text and graphics parallel to the

short edge of the paper.

Landscape Prints text and graphics parallel to the

long edge of the paper.

Print* Printer measures the margin settings

from the inside edge of the left unprintable area an d the bottom of the top unprintable area. The left and top margin areas on th e print jo b are equa l to the software margins setting plus the unprintable area.

Whole Printer measures margin se ttings from

the top left edge of the paper. The left and top margin areas on the print job are equal to the software margin settings.

Tray 1 Renumber

To configure your printer to work with printer drivers or applications that use different source assignments for the paper trays.

Note: This menu item is only display ed when Tray 2 is inst alled.

Using the printer menus

Off* Print jobs are printed from the

requested source.

Tr ay 2 • Print job requests for Tray 2 are

converted to requests for Tray 1.

• Print job requests for Tray 1 are

converted to requests for Tray 2.

Page 75

Understanding the operator panel

Parallel Menu

Use the Parallel Menu to change printer setti ng s affecting jobs sent to t he p rinter thro ugh a parallel port (either Std Pa ra lle l or Parallel Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Advanced Status

To enable bidirectional communication through the parallel port.

Off Disables parallel port negotiation. On* Enables bidirectional communication

through the parallel interface.

Honor Init

MAC Binary PS

NPA Mode

To determine whether the printer honors hardware init ialization reques ts from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

To configure the printer to process Macintosh binary PostScript print jobs.

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Off* Printer does not honor hardware

initialization requests from the computer.

On Printer honors hardware initialization

requests from the computer.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows pr int jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

On Printer performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer examines data, determines the

format, and then processes it appropriately.

Parallel Buffer

To configure the size of the parallel input buffe r.

Note: Changing this menu item automatically resets the printer.

Using the printer menus

Disabled Disables job buffering. Any jobs

Auto* Printer automatically calculates the

3K to maximum size allowed

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Parallel Buffer size (recommended setting).

User specifies the Parallel Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial and USB buffers.

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Understanding the operator panel

Menu item Purpose Values

Parallel Mode 2

PCL SmartSwitch

PS SmartSwitch

Protocol

To determine whether the parallel port data is sampled on the leading or trailing edge of strobe.

To configure the printer so it automatically switches to PCL emulation when a print job received through the parallel port requires it, regardless of the default printer language.

To configure the printer so it automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.

To specify the parallel interface protocol.

On* Samples parallel port data on the

leading edge of strobe.

Off Samples parallel port data on the

trailing edge of strobe.

On* Printer examines data on the par al le l

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the def a ult printer language specif ied in the Se tup Menu if PS SmartSwitch is Off.

On* Printer examines data on the par al le l

interface and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine th e incoming

data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Standard May resolve some parallel interface

problems.

Fastbytes* Provides compatibility with most

existing parallel interface implementations (recommended setting).

Network Menu

Use the Network Menu to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Mac Binary PS

To configure the printer to process Macintosh binary PostScript print jobs.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows pr int jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

Using the printer menus

Page 77

Understanding the operator panel

Menu item Purpose Values

Network Buffer

NPA Mode

PCL SmartSwitch

PS SmartSwitch

To configure the size of the network input buffe r.

Note: Changing the Network Buffer menu item automatically resets the printer.

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

To configure the printer so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language.

To configure the printer so it automatically switches to PostScriptemulation when a print job received through the network port requires it, regardless of the default printer language.

Auto* Printer automatically calculates the

3K to maximum size allowed

Off Printer does not perform NPA

Auto* Printer examines the data to determine

On* Printer examines data on the network

Off Printer does not examine th e incoming

On* Printer examines data on the network

Off Printer does not examine th e incoming

Network Buffer size (rec om me nde d setting).

User specifies the N etwork Buff er siz e. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. To maximize the range for the Network Buffer size, disable or reduce the size of the paral lel, serial, a nd USB buffers.

processing.

the format and then processes it appropriately.

interface and selects PCL emulation if the data indicates that is the required printer language.

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the def a ult printer language specif ied in the Se tup Menu if PS SmartSwitch is Off.

interface connection and selects PostScriptemulation if the data indicates that is the required printer language.

data. The printer uses PCLemulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Std Net Setup

To configure an internal print server. Values for this menu item are supplied by the specific print

server. Select the menu item to see the available values. Note: See the documentation on the drivers CD for more

information.

Using the printer menus

Page 78

Understanding the operator panel

USB Menu

Use the USB Menu to change printer settings affecting a Universal Serial Bus (USB) port (USB Option <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Mac Binary PS

NPA Mode

PCL SmartSwitch

PS SmartSwitch

To configure the printer to process Macintosh binary PostScript print jobs.

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

To configure the printer so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language.

To configure the printer so it automatically switches to PostScriptemulation when a print job received through the USB port requires it, regardless of the default printer language.

Off Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows pr int jobs to fail.

On Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

Off Printer performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

On Printer does not perform NPA

processing.

Auto* Printer examines the data to determine

the format and then processes it appropriately.

On* Printer examines the data on the USB

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

On* Printer examines data on the USB

interface and selects PostScriptemulation if the data indicates that is the required printer language.

Off Printer does not examine th e incoming

data. The printer uses PCLemulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Using the printer menus

Page 79

Understanding the operator panel

Menu item Purpose Values

USB Buffer

To configure the size of the USB input buffer.

Note: Changing the USB Buffer menu item automatically resets the printer.

Disabled Job buffering is disabled. Any jobs

Auto* Printer automatically calculates the

3K to maximum size allowed

already buffered on the disk are printed before normal processing of incoming jobs resumes.

USB Buffer size (recommended setting).

User specifies the USB Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. T o maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers.

Using the printer menus

Page 80

Understanding the printer messages

The printer operator panel displays messages describing the current state of the printer and indicates possible printer problems y ou m ust resolv e . Th is to pic pro vi des a list o f all printer mess ages , e x plain s what they mean, and tells you h o w to clear the messages.

Message What this message means What you can do

Activating Menu Changes The printer is activating changes made to

Activating PPDS The printer is activating PPDS emulation. Wait for the message to clear. Busy The printer is busy receiv ing, processing,

Canceling Job The printer is processing a request to

Change Cartridge Invalid Refill

Close Door The upper front door is open. • Close the upper front door.

Deactivating PPDS The printer is deactivating PPDS

the printer settings.

or printing data.

cancel the current print job . The printer has detected an unsupported

refilled cartridge.

emulation.

Wait for the message to clear. See also: Disabling the operator panel

menus

• Wait for the message to clear.

•Press Menu to open the Job Menu, and cancel the current job.

Wait for the message to clear. See also: How to cancel a print job

Remove the indicated print cartridge, and install a new one.

Understanding the printer configuration menus

Network menu

Use the Network menu to change print er settin gs on job s sent throug h a net work port (either Standard N etwork or Network Opt <x>).

Setting Purpose Values

NPA Mode Send print jobs to the printer and query

printer status information simultaneously.

Mac Binary PS Configure the printer to process Macintosh

binary PostScript print jobs.

Set Card Speed Automatically detect the connection speed

of your network. You can disable this setting to set the speed manually.

* Factory default † Megabits per second

•Off

• Auto*

• Off—The printer filters Po stS cript p rint jo bs us in g standard protocol.

• On—The printer processes raw binary PostScript print jobs from computers using the Macintosh operating system. This setting often causes Windows print jobs to fail.

• Auto*—The printer processes print jobs from computers using either Windows or Macintosh operating systems.

• Auto*—The printer detects current network speed.

• 10Mbps†, Half Duplex—Forces the printer to try to connect to the network only at 10Mbps, Half Duplex.

• 10Mbps, Full Duplex—Forces the printer to try to connect to the network only at 10Mbps, Full Duplex.

• 100Mbps, Half Duplex—Forc es the printer to try to connect to the network only at 100Mbps, Half Duplex.

• 100Mbps, Full Duplex—Forces the printer to try to connect to the network only at 100Mbps, Full Duplex.

Understanding the printer configuration menus

Page 87

Understanding the printer configuration menus

Parallel menu

Use the Parallel menu to change printer settings on jobs sent through a parallel port.

Setting Purpose Values

NPA Mode Send print jobs to the printer and

query printer status information simultaneously.

•Off

•On

• Auto*

Protocol Receive information at a much higher

transmission rate if your printer is set to Fastbytes (if your computer supports Fastbytes) or receive information at a normal transmission rate if your printer is set to Standard.

Parallel Mode 2 Determine whether the par al lel port

data is sampled on the leadin g (On) or trailing (Off) edge of strobe.

MAC Binary PS Configure the printer to process

Macintosh binary PostScript print jobs.

* Factory default

•Standard

• Fastbytes*

•Off

• On*

• Off—The printer filters PostScript print jobs using standard protocol.

• On—The printer processes raw binary P ostScript print jobs from computers using the Macintosh operating system. This setting often causes Windows print jobs to fail.

• Auto*—The printer processes print jobs from computers using either Windows or Macintosh operating systems.

Setup menu

Use the Setup menu to configure how the printer formats the end of a line, depending on the computer system being used.

Setting Purpose Values

Auto CR after LF Specify wh ethe r the printer automatically perf orms a ca rriage re turn aft er a

line feed control command.

Auto LF after CR Specify whether the print er automatically performs a line feed after a

carriage return control command.

* Factory default

Understanding the printer configuration menus

• Off*

•On

• Off*

•On

Page 88

Understanding the printer configuration menus

USB menu

Use the USB menu to change printer settings on jobs sent through a Universal Serial Bus (USB) port.

Setting Purpose Values

NPA Mode Send print jobs to the printer and query

printer status information simultaneously.

•Off

•On

• Auto*

Mac Binary PS Configure the printer to process Macintosh

binary PostScript print jobs.

* Factory default

• Off—The printer filters PostScript print jobs using standard protocol.

• On—The printer processes raw binary P ostScript print jobs from computers using the Macintosh operating system. This setting often causes Windows print jobs to fail.

• Auto*—The printer processes print jobs from computers using either Windows or Macintosh operating systems.

Utilities menu

Use the Utilities menu to troubleshoot printer problems.

Setting Purpose Values

Reset Factory Defaults

Reset Photoconductor Counter

Return your printer settings to the factory default values. Sometimes resetting the printer to the original settings solves formatting problems. All menu items are reset to the factory default values except:

• Display Language.

• All settings in the Parallel menu, Network menu, LocalTalk menu, and USB menu.

All downloaded resources (fonts, macros, and symbo l set s) in printer me mory (RAM) are deleted. Resources in flash memory are unaffected.

Return the photoconductor counter to zero. The replace photoconductor message should be cleared only when the photoconductor kit has

been replaced.

Hex Trace Help isolate printing problems when unexpected characters print or characters

Print Quality Test Pages

* Factory default

are missing. Hex Trace helps you determine if there is a problem with the language interpreter or the cable by telling you what information your printer is receiving. To exit Hex Trace, turn off the printer.

Help isolate print quality problems, such as streaking. When you select this setting, three pages print to help you evaluate print quality:

• A text page with printer information, cartridge information, current margin settings, and a graphic.

• Two pages with graphics.

Understanding the printer configuration menus

• Off*

•On

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Software and network tasks

Printing the menu settings and network setup pages

The menu settings page shows current settings (user default settings) for the menus, a list of installed options, and available printer memory. You can use this page to verify that all printer options are properly installed and the printer settings are correct.

See Using the operator panel to identify the display and operator panel buttons if you need help.

1 Make sure the printer is on and the Ready message appears. 2 Press and release Menu until you see Utilities Menu, and then press Select. 3 Press and release Menu until you see Print Menus, and then press Select.

The message Printing Menu Settings appears while the page prints. The printer returns to the Ready message after the menu settings page prints.

If any other message appears when you print this page, see Understanding the printer messages for more information. If your printer has a netw ork port, an additional page prints to indicate more about netw ork settings . The Netw ork Menu and

network settings are only shown if you are using the network printer model. Settings for menu items can be set through the operator panel. Settings fr menu items can also be made using Print Job

Language (PJL) commands. See the Technical Reference on the Lexmark’s Web site for information about PJL. You can use the menu settings page to verify that all printer options are properly installed and that printer settings are set

correctly.

Software and network tasks

Page 90

Software and network tasks

Printing the Print Quality Test Pages

To help isolate print quality problems, print the Print Quality Test Pages:

Note: The test pages must be printed on letter, legal, or A4 paper.

1 Turn off the printer. 2 Press and hold Select and Retur n as you turn on the printer.

Release the buttons once Performing Self Test displays.

3 Select Prt Quality Pgs.

The printer posts the Pr inting Quality Test Pages messa ge as the pag es print. The pages inc lu de:

• An information page containing printer information, cartridge information, current margin settings, and a graphic to use to evaluate the print quality

• Two pages with graphics to use to evaluate how well the printer is capable of printing various types of graphics

4 Examine the pages to determine the quality of printing. If there are problems, see Print quality problems.

To exit these menus, turn the printer off and then back on.

How to configure for TCP/IP

If you have TCP/IP available on your network, we recommend that you assign an IP address to the printer.

Assigning a printer IP address

If your network is using DHCP, an IP address is automatically assigned after you connect the network cable to the printer.

1 Look for the address under the “TCP/IP” heading on the network setup page you printed in Printing the menu

settings and network setup pages on page 89.

2 Go to Verifying the IP settings on page 90, and begin with step 2.

If your network is not using DHCP, then you must manually assign an IP address to the printer. An easy way to do this is to use the Print Server TCP/IP Setup Utility. Detailed instructions about installing and using this utility are located on the drivers CD that shipped with your printer.

Launch the CD, click View Documentation, and then click Network Printer Install. Look for information about using the Print Server TCP/IP Setup Utility.

To use this utility, you will need to know the 12-digit physical address or Universally Administered Address (UAA) of the printer. Look f or the UAA entry on the network setup page you printed earlier . You can use either the MSB or canonical form of the UAA.

Verifying the IP settings

1 Print another network setup page . Look und er the “TCP/IP” hea ding, and ma ke sure the IP address , netmask, and

gateway are what you expected. See Printing the menu settings and network setup pages on page 89 if you need help.

Note: To display a command prompt on a Windows computer, click Start

prompt (or Accessories

Æ Command prompt if using Windows 2000).

Printing the Print Quality Test Pages

Æ Programs Æ Command

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Software and network tasks

2 Ping the printer, and verify th at it respo nds . F or e xa mple , at a c omman d prom pt on a n etwork c omput er, type ping

followed by the new printer IP address (for example, 192.168.0.11): If the printer is active on the network, you will receive a confirmation.

Using the printer resident Web page

If you hav e a netw ork model, y our printer has a resident W eb pa ge, which y ou can acce ss from y our bro wser. To access the resident Web page, type the printer IP address in the URL address field of your browser (for example, http://192.168.236. 24). If y ou do not k no w the IP addres s of y our printer, you can find it on the n etwork s etup p age (for help, see Printing the menu settings and network setup pages on page 89).

Some of the resident Web page features include a real-time status window of the printer and details of the printer configuration, such as current memory and engine code levels. If you have administrative rights, you can also change printer settings.

Using the printer resident Web page

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Supplies information

What supplies do I need and how do I order them?

There are only two suppl y item s that ha v e to be re placed on a re gular b asis: the ton er cartridge and the ph otocon ducto r kit, which together comprise the print cartridge assembly. The photoconductor kit typically lasts up to 30,000 pages (at approxima tely 5% co v erag e), whereas th e toner ca rtridge has to be replaced more frequ ently. How often the toner cartridge needs replacing depends on which cartridge you purchase and the average amount of toner coverage you have on your print jobs.

Within the United States or Canada, you can order Lexmark supplies from any authorized Lexmark supplies dealer. To locate the dealer nearest you, call 1-800-539-6275. In other countries or regions, visit the Lexmark online store at www.lexmark.com, or contact the place where you bought your printer.

The recommended supplies specifically designed for the printer are:

Part number Description Average cartridge yield

World Wide

12A8302 Photoconductor kit 30,000 standard pages

For the USA and Canada

24035SA Print Cartridge 2,500 standard pages 34035HA High Yield Print Cartridge 6,000 standard pages 24015SA Return Program Print Cartridge 2,500 standard pages 34015HA High Yield Return Program Print Cartridge 6,000 standard pages

For Europe, the Middle East, and Africa

24036SE Print Cartridge 2,500 standard pages 34036HE High Yield Print Cartridge 6,000 standard pages 24016SE Return Program Print Cartridge 2,500 standard pages 34016HE High Yield Return Program Print Cartridge 6,000 standard pages

For the Asia Pacific Region

34237HR Print Cartridge 2,500 standard pages 34237XR High Yield Print Cartridge 6,000 standard pages 34217HR Return Program Print Cartridge 2,500 standard pages 34217XR High Yield Return Program Print Cartridge 6,000 standard pages

Approximately 5% coverage.

Declared yield value in accord an ce w ith ISO/IEC 1975 2.

Designed for use only in the USA and Canada.

Designed for use only in Europe, Middle East, and Africa.

Designed for use only in Asia Pacific Region, Australia, and New Zealand.

Designed for use only in Latin America.

2 2 2 2

Supplies information

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Supplies information

Part number Description Average cartridge yield

For Latin America

24038SL Print Cartr i dge 2,500 standard pages 34038HL High Yield Print Cartridge 6,000 standard pages 24018SL Return Program Print Cartridge 2,500 standard pages 34018HL High Yield Return Program Print Cartridge 6,000 standard pages

Approximately 5% coverage.

Declared yield value in accord an ce w ith ISO/IEC 1975 2.

Designed for use only in the USA and Canada.

Designed for use only in Europe, Middle East, and Africa.

Designed for use only in Asia Pacific Region, Australia, and New Zealand.

Designed for use only in Latin America.

2 2 2 2

Storing supplies

Choose a cool, c le an sto r age area for your prin ter su ppl ies. Store supplies righ t side up in their original pac k ag ing until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humi dity (above 80%)

• Salty air

• Corrosive gases

• Heavy dust

How to conserve supplies

Conserving supplies lowers printing costs.

• When printing drafts, conserve toner by changing the Toner Darkness setting in your printer driver. The settings range from 1 (very light) to 10 (very dark), with 8 being t he default. Setting the Toner Darkness to 1 conse rves th e most toner.

• Reduce paper consumption by printing on both sides of the paper.

How to conserve supplies

Page 94

Supplies information

How to know when you need new supplies

The following sections describe ways to determine when new supplies are needed.

Checking the toner and photoconductor levels

You can determine approximately how much toner is left in your cartridge and how full the photoconductor kit is by printing a menu settings pa ge. Thi s help s y ou de cide wh en y ou m ight ne ed to ord er repla ceme nt supp lies . F or hel p printing a men u settings page, see Printing the menu settings and network setup pages on page 89.

The Toner Low message (see page 83) is displayed when the toner cartridge is nearly empty. You can still print for a short time while this message is displayed, but print quality begins to decrease as the toner level decreases.

Note: The Toner Low message does not appear if the 1500-page starter print cartridge is installed.

When the toner lo w mes sage appear s, or when y o u e x perience faded print, remov e t he toner cartridge. Fi rmly shak e it side to side and front to back several times to redistribute the toner, and reinsert it. Repeat this procedure multiple times. If the print remains faded, replace the toner cartridge.

To ensure print quality and to av oid da mage to the prin ter, the printer stops oper ati ng afte r the photocond uctor h as reache d a maximum of 40,000 pages. The printer automatically notifies you before the photoconductor reaches this point.

When you first recei v e the “Repl ace pho tocon ductor k it” messag e, y o u shoul d imme diatel y order a ne w photocon ductor k it. While the printer may continue to function properly after the photoconductor kit has reached its official end-of-life (approximately 30,000 pages), print quality begins to significantly decrease until the photoconductor stops operating at the maximum of 40,000 pages. Print a menu settings page (See Printing the menu settings and network setup pages on page 89) to determine when it reaches this point.

How to know when you need new supplies

Page 95

Supplies information

How to change a toner cartridge

1 Open the front cover by pressing the button on the left side of the printer and lowering the cover.

How to change a toner cartridge

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Supplies information

2 Remove the toner cartridge:

a Press the button on the base of the print cartridge assembly. b Pull the toner cartridge up and out using the handle.

3 Unpack the new toner cartridge.

Note: You can use the packing ma terial from t he ne w cartridge to shi p the ol d cartridge back to Le xma rk f or

recycling. See Recycling Lexmark products on page 98 for more information.

4 Firmly shake the cartridge in all directions to distribute the toner.

How to change a toner cartridge

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Supplies information

5 Install the new toner cartridge by aligning the white rollers on the toner cartridge with the white arrows on the

tracks of the photoconductor kit and pushing the toner cartridge in as far as it will go. The cartridge clicks into place when correctly installed.

6 Close the front cover.

How to change a toner cartridge

Page 98

Supplies information

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site:

www.lexmark.com/recycle

2 Follow the instructions on the computer screen.

Recycling Lexmark products

Page 99

Supplies information

How to change a photoconductor kit

Warning: When replacing a ph otoc on duc tor ki t, d o n ot l eave the toner ca rtridge or the n ew photoconductor kit

exposed to d irect light f or an e xtend ed period of time . Extended light e xposure c an cause print qual ity problems.

1 Open the front cover by pressing the button on the left side of the printer and lowering the cover.

How to change a photoconductor kit

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Supplies information

2 Pull the print cartridge assembly out of the printer by pulling on the toner cartridge handle.

Note: Do not press the button on the print cartridge assembly.

Place the print cartridge assembly on a flat, clean surface.

3 Remove the toner cartridge:

a Press the button on the base of the print cartridge assembly. b Pull the toner cartridge up and out using the handle.

4 Unpack the new photoconductor kit.

How to change a photoconductor kit

100