Lexmark CX920, CX921, CX922, CX923, CX924 User Manual

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CX920, CX921, CX922, CX923, CX924, CX927 MFPs

User's Guide

May 2020 www.lexmark.com

Machine type(s):

7559

Models:

078, 178, 378, 578, 778

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................12

Attaching cables................................................................................................................................................. 14

Using the control panel.................................................................................................................................... 16

Understanding the status of the power button and indicator light....................................................... 17

Using the home screen.....................................................................................................................................17

Printing the Menu Settings Page....................................................................................................................18

Setting up and using the home screen applications..............................19

Customizing the home screen........................................................................................................................19

Setting up Card Copy........................................................................................................................................19

Using Shortcut Center.......................................................................................................................................19

Setting up Scan Center....................................................................................................................................20

Using Display Customization......................................................................................................................... 20

Managing bookmarks........................................................................................................................................21

Creating bookmarks ....................................................................................................................................................21

Creating folders ............................................................................................................................................................ 21

Managing contacts............................................................................................................................................22

Adding contacts........................................................................................................................................................... 22

Adding groups..............................................................................................................................................................22

Editing contacts or groups........................................................................................................................................22

Deleting contacts or groups..................................................................................................................................... 23

Setting up and using the accessibility features..................................... 24

Enabling Magniﬁcation mode.........................................................................................................................24

Activating Voice Guidance..............................................................................................................................24

Adjusting the Voice Guidance speech rate................................................................................................24

Adjusting the default internal speaker volume......................................................................................... 24

Adjusting the default headphone volume..................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Contents 3

Navigating the screen using gestures.........................................................................................................25

Using the keyboard on the display...............................................................................................................26

Loading paper and specialty media......................................................... 27

Setting the size and type of the specialty media......................................................................................27

Conﬁguring Universal paper settings...........................................................................................................27

Loading trays...................................................................................................................................................... 27

Loading the 2500‑sheet tray......................................................................................................................... 30

Loading the 3000‑sheet tray......................................................................................................................... 32

Loading the multipurpose feeder..................................................................................................................34

Linking trays........................................................................................................................................................35

Paper Support.................................................................................................................................................... 36

Printing.........................................................................................................45

Printing from a computer.................................................................................................................................45

Printing from a mobile device........................................................................................................................ 45

Printing from a ﬂash drive................................................................................................................................47

Supported ﬂash drives and ﬁle types.......................................................................................................... 48

Conﬁguring conﬁdential jobs......................................................................................................................... 48

Printing conﬁdential and other held jobs....................................................................................................49

Printing a font sample list................................................................................................................................50

Printing a directory list.....................................................................................................................................50

Canceling a print job........................................................................................................................................ 50

Copying.........................................................................................................51

Using the automatic document feeder and scanner glass..................................................................... 51

Making copies.....................................................................................................................................................51

Copying photos.................................................................................................................................................. 51

Copying on letterhead.....................................................................................................................................52

Copying on both sides of the paper............................................................................................................ 52

Reducing or enlarging copies........................................................................................................................52

Collating copies.................................................................................................................................................52

Placing separator sheets between copies................................................................................................. 52

Copying multiple pages onto a single sheet............................................................................................. 53

Creating a copy shortcut.................................................................................................................................53

Contents 4

E-mailing...................................................................................................... 54

Using the automatic document feeder and scanner glass.................................................................... 54

Conﬁguring the SMTP server for e‑mail......................................................................................................54

Sending an e-mail............................................................................................................................................. 55

Creating an e-mail shortcut............................................................................................................................ 55

Faxing...........................................................................................................56

Setting up the printer to fax............................................................................................................................56

Using the automatic document feeder and scanner glass.................................................................... 69

Sending a fax......................................................................................................................................................70

Scheduling a fax................................................................................................................................................ 70

Creating a fax destination shortcut...............................................................................................................70

Changing the fax resolution.............................................................................................................................71

Adjusting the fax darkness...............................................................................................................................71

Printing a fax log................................................................................................................................................. 71

Blocking junk faxes............................................................................................................................................ 71

Holding faxes.......................................................................................................................................................71

Forwarding a fax.................................................................................................................................................71

Scanning...................................................................................................... 72

Using the automatic document feeder and scanner glass.....................................................................72

Scanning to an FTP server..............................................................................................................................72

Creating an FTP shortcut.................................................................................................................................72

Creating a network folder shortcut...............................................................................................................72

Scanning to a ﬂash drive................................................................................................................................. 73

Sending scanned documents to a computer.............................................................................................74

Understanding the printer menus............................................................ 75

Menu map............................................................................................................................................................75

Device...................................................................................................................................................................76

Print.......................................................................................................................................................................89

Paper.................................................................................................................................................................... 99

Copy....................................................................................................................................................................102

Fax....................................................................................................................................................................... 106

E-mail....................................................................................................................................................................119

FTP.......................................................................................................................................................................125

Contents 5

USB Drive...........................................................................................................................................................129

Network/Ports...................................................................................................................................................135

Security...............................................................................................................................................................146

Reports................................................................................................................................................................153

Help..................................................................................................................................................................... 154

Troubleshooting............................................................................................................................................... 155

Securing the printer..................................................................................156

Locating the security slot...............................................................................................................................156

Erasing printer memory..................................................................................................................................156

Erasing printer hard disk memory............................................................................................................... 156

Encrypting the printer hard disk...................................................................................................................157

Restoring factory default settings................................................................................................................157

Statement of Volatility.....................................................................................................................................157

Maintaining the printer............................................................................ 159

Networking........................................................................................................................................................159

Setting up serial printing (Windows only)..................................................................................................162

Cleaning printer parts.....................................................................................................................................162

Ordering parts and supplies.........................................................................................................................168

Replacing parts and supplies.........................................................................................................................171

Moving the printer........................................................................................................................................... 198

Saving energy and paper.............................................................................................................................. 199

Recycling...........................................................................................................................................................200

Clearing jams.............................................................................................201

Avoiding jams................................................................................................................................................... 201

Identifying jam locations...............................................................................................................................202

Paper jam in the automatic document feeder.........................................................................................203

Paper jam in the multipurpose feeder.......................................................................................................204

Paper jam in door C....................................................................................................................................... 205

Paper jam in door D.......................................................................................................................................209

Paper jam in the 3000‑sheet tray............................................................................................................... 210

Paper jam in the booklet ﬁnisher..................................................................................................................211

Paper jam in the staple ﬁnisher....................................................................................................................216

Staple jam in the staple ﬁnisher................................................................................................................... 217

Staple jam in the staple, hole punch ﬁnisher............................................................................................219

Contents 6

Staple jam in the booklet ﬁnisher................................................................................................................221

Troubleshooting....................................................................................... 224

Network connection problems....................................................................................................................224

Hardware options problems........................................................................................................................ 226

Issues with supplies........................................................................................................................................227

Paper feed problems..................................................................................................................................... 228

Printing problems.............................................................................................................................................231

Color quality problems..................................................................................................................................255

Faxing problems............................................................................................................................................. 258

Scanning problems......................................................................................................................................... 261

Contacting customer support......................................................................................................................265

Upgrading and migrating........................................................................266

Hardware.......................................................................................................................................................... 266

Software.............................................................................................................................................................. 311

Firmware.............................................................................................................................................................312

Notices........................................................................................................314

Product information.........................................................................................................................................314

Edition notice.................................................................................................................................................... 314

Power consumption........................................................................................................................................ 319

Index...........................................................................................................328

Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Safety information 9

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This equipment is not suitable for use in locations where children are likely to be present.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft Windows or Macintosh operating

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 11

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips

Learning about the printer 12

– Away from the direct airﬂow of air conditioners, heaters, or ventilators – Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 30°C (50 to 86°F)

Storage temperature -10 to 40°C (14 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 40 0 mm (15 .70 in. )

2 Rear 120 mm (4.80 in.)

3 Right side 400 mm (15.70 in.)

4 Front 444.5 mm (17.50 in.)

5 Left side 120 mm (4.80 in.)

Printer conﬁgurations

Note: Make sure to conﬁgure the printer on a ﬂat, sturdy, and stable surface.

Learning about the printer 13

Basic model

1 Automatic document feeder (ADF)

2 Control panel

3 Multipurpose feeder

4 Standard 2 x 500-sheet tray

5 Standard bin

Conﬁgured model

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 14

1 Staple ﬁnisher

Notes:

• This option is not supported if another ﬁnisher is installed.

• This option is supported only in some printer models.

2 Optional 3000‑sheet tray

Note: This option is supported only if another optional tray is installed.

3 Optional 2 x 500‑sheet tray

4 Optional 2500‑sheet tray

5 Finisher

• Staple, hole punch ﬁnisher

• Booklet ﬁnisher

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

or electrical shock, connect the power cord to

ﬁre

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

use only a 26 AWG or larger

ﬁre,

Learning about the printer 15

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Use the To

1 USB ports Attach a keyboard or any compatible option.

2 Power cord socket Connect the printer to a properly grounded electrical outlet.

3 EXT port Connect additional devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

4 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

5 Ethernet port Connect the printer to an Ethernet network.

6 USB printer port Connect the printer to a computer.

Learning about the printer 16

Using the control panel

Use the To

1 Display

• View the printer messages and supply status.

• Set up and operate the printer.

2 Home button Go to the home screen.

3 Power button

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

4 Keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Volume buttons Adjust the volume of the headset or speaker.

8 Indicator light Check the status of the printer.

9 Headset or speaker port Attach a headset or speaker.

10 Stop or Cancel button Stop the current job.

11 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

12 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

Learning about the printer 17

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Settings Access the printer menus.

4 Fax Send fax.

5 Address Book Manage a contact list that other applications on the printer can access.

Learning about the printer 18

To uc h To

6 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

7 USB Drive

8 Job Queue Show all the current print jobs.

9 Held Jobs Show the print jobs that are held in the printer memory.

10 Shortcut Center Organize all shortcuts.

11 App Proﬁles Access application proﬁles.

12 Scan Proﬁles Scan and save documents directly to the computer.

13 FTP Scan and save documents directly to an FTP server.

14 Bookmarks Organize all bookmarks.

15 Change Language Change the language on the display.

• Print photos and documents from a ﬂash drive.

• Scan photos and documents to a

Note: You can also access this setting by touching the top section of the home screen.

ﬂash

drive

Printing the Menu Settings Page

From the home screen, touch Settings > Reports > Menu Settings Page.

Setting up and using the home screen applications 19

Setting up and using the home screen applications

Customizing the home screen

1 From the control panel, touch Settings > Device > Visible Home Screen Icons.

2 Select the icons that you want to appear on the home screen.

3 Apply the changes.

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Notes:

• Make sure that Display Icon is enabled.

• Make sure that E‑mail Settings and Network Share Settings are conﬁgured.

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

3 Apply the changes.

Note: You need a printer hard disk to scan multiple cards.

Using Shortcut Center

1 From the home screen, touch Shortcut Center, and then select a printer function.

2 To u ch Create Shortcut, and then

3 To u ch Save, and then type a unique shortcut name.

4 Apply the changes.

conﬁgure

the settings.

Setting up and using the home screen applications 20

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then conﬁgure the settings.

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization >

• Enable and conﬁgure the screen saver, slideshow, and wallpaper settings.

Conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based

2 Apply the changes.

notiﬁcations.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You c an re m o v e t he printer. If the slide show stops, then insert the

drive after the slide show starts, but the images are not stored in the

ﬂash

drive again to view the images.

ﬂash

Setting up and using the home screen applications 21

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Bookmark, and then type a bookmark name.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

see the help information for your web browser.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other

types such as DOCX and XLXS are supported in some printer models.

ﬁle

4 Click Save.

Creating folders

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Folder, and then type a folder name.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Note: You can create folders or bookmarks inside a folder. To create a bookmark, see

on page 21.

ﬁeld.

“Creating bookmarks”

Setting up and using the home screen applications 22

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

ﬁeld.

Adding groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

ﬁeld.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

Setting up and using the home screen applications 23

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 24

Setting up and using the accessibility features

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a magniﬁed screen, see

page 25.

Magniﬁcation

mode.

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Adjusting the default internal speaker volume

1 From the control panel, navigate to:

Settings > Device > Preferences > Audio Feedback

2 Adjust the volume.

Notes:

• If Quiet Mode is enabled, then audible alerts are turned o. This setting also slows the printer

performance.

Setting up and using the accessibility features 25

• The volume resets to the default value after the session is logged out or when the printer wakes from

Sleep or Hibernate mode.

Adjusting the default headphone volume

1 From the control panel, navigate to:

Settings > Device > Accessibility

2 Adjust the headphone volume.

Note: The volume resets to the default value after the session is logged out or when the printer wakes

from Sleep or Hibernate mode.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable Magniﬁcation to use the zoom and pan gestures.

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two ﬁngers to drag across a zoomed image.

Swipe up then left Exit an application and return to the home screen.

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Setting up and using the accessibility features 26

Using the keyboard on the display

Do one or more of the following:

• Drag a

• Lift the

• Select Backspace to delete characters.

• To hear the content in the input ﬁeld, select Tab , and then select Shift + Tab.

over the key to announce the character.

ﬁnger

to enter or type the character in the

ﬁnger

ﬁeld.

Loading paper and specialty media 27

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tray C onﬁguration > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Note: Do not remove trays while the printer is busy.

Loading paper and specialty media 28

2 Adjust the guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper.

• When using letterhead, do either of the following:

Loading paper and specialty media 29

Without an optional ﬁnisher With an optional ﬁnisher

One‑sided printing One‑sided printing

Two‑sided printing Two‑sided printing

One‑sided printing One‑sided printing

Two‑sided printing Two‑sided printing

• Load pre‑punched paper with the holes toward the front or left side of the tray.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

5 Insert the tray.

If loading a paper type other than plain, from the control panel, set the paper size and paper type to match the paper loaded.

Loading paper and specialty media 30

Loading the 2500‑sheet tray

The 2500‑sheet tray supports only one paper size, either A4 or letter. To check the supported paper size, pull out the tray and then locate the size indicator on the bottom of the tray.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Notes:

• To avoid paper jams, do not remove trays while the printer is busy.

• To avoid errors, make sure that the transfer guide is always at the left side of the tray.

2 Flex, fan, and align the paper edges before loading.

Loading paper and specialty media 31

3 Load the paper stack on the right side, and then load the paper stack on the left side.

• Make sure that the stack height is below the maximum paper ﬁll indicator on each side of the tray.

• Load letterhead faceup for one‑sided printing.

• Load letterhead facedown for two‑sided printing.

Loading paper and specialty media 32

• Make sure that the paper stacks do not cross the divider. Push each paper stack against the sides of the

tray.

4 Insert the tray.

5 From the control panel, navigate to: Settings > Device > Maintenance > Conﬁguration Menu > Tray

Conﬁguration

> Size Sensing.

6 Select the tray and paper size.

Loading the 3000‑sheet tray

The 3000‑sheet tray supports only one paper size, either A4 or letter.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Open door F, and then lift the feed roller.

Warning—Potential Damage: To avoid damage and poor performance, do not touch the feed rollers.

Loading paper and specialty media 33

2 Flex, fan, and align the paper edges before loading.

3 Load the paper stack with the printable side facedown.

• Load letterhead facedown for one‑sided printing.

• Load letterhead faceup for two‑sided printing.

• To avoid paper jams, make sure that the stack height is below the angle on the frame.

4 Lower the feed roller, and then close the door.

Loading paper and specialty media 34

5 From the control panel, navigate to: Settings > Device > Maintenance > Conﬁguration Menu > Tray

Conﬁguration > Size Sensing.

6 Select the tray and paper size.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

Loading paper and specialty media 35

3 Flex, fan, and align the paper edges before loading.

4 Load the paper or specialty media.

When using letterhead, do either of the following:

One‑sided printing Two‑sided printing

Warning—Potential Damage: When using envelopes, do not use envelopes with stamps, clasps, snaps,

windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 From the home screen, touch Settings > Paper > Tray Con ﬁguration > select a paper source.

2 Set the same paper size and paper type for the trays that you are linking.

3 From the home screen, touch Settings > Device > Maintenance > Conﬁg Menu > Tray Conﬁguration >

Tray Linking.

4 To u ch Automatic.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Loading paper and specialty media 36

Paper Support

Supported paper sizes

Paper sizes supported by the printer

Paper size and dimension

7 3/4 Envelope

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98.4 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

11 x 17

279.4 x 431.8 mm (11 x 17 in.)

12 x 18

305 x 457 mm (12 x 18 in.)

297 x 420 mm (11.69 x 16.54 in.)

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

1 1

1, 4

1 1

XXX

Multipurpose

feeder

Two‑sided printing

2 2

210 x 297 mm (8.3 x 11.7 in.)

1 1

148 x 210 mm (5.8 x 8.3 in.)

XXXX

105 x 148 mm (4.1 x 5.8 in.)

This paper is loaded only in short‑edge orientation.

This paper is loaded only in long‑edge orientation.

The paper source supports paper size without size sensing.

This paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Loading paper and specialty media 37

Paper size and dimension

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

JIS B4

257 x 364 mm (10.12 x 14.33 in.)

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

1 1

Multipurpose

feeder

Two‑sided printing

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Legal

1 1

216 x 356 mm (8.5 x 14 in.)

Letter

2 2

216 x 279 mm (8.5 x 11 in.)

Oﬁcio

216 x 340 mm (8.5 x 13.4 in.)

This paper is loaded only in short‑edge orientation.

This paper is loaded only in long‑edge orientation.

The paper source supports paper size without size sensing.

This paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Loading paper and specialty media 38

Paper size and dimension

Other Envelope

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

Multipurpose

feeder

Two‑sided printing

Max: 297 x 427.6 mm (11.69 x 16.83 in.)

SRA3

1, 4

XXX

320 x 450 mm (12.6 x 17.7 in.)

Statement

1 1

140 x 216 mm (5.5 x 8.5 in.)

Universal

90 x 139.7 mm to 320 x 1200 mm

(3.5 x 5.5 in. to

12.6 x 47.24 in.)

This paper is loaded only in short‑edge orientation.

This paper is loaded only in long‑edge orientation.

The paper source supports paper size without size sensing.

This paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Paper sizes supported by the ADF and scanner

Paper size Dimensions ADF Scanner

3 x 5 76.2 x 127 mm

(3 x 5 in.)

4 x 6 101.6 x 152.4 mm

(4 x 6 in.)

7 3/4 Envelope 98 x 191 mm

(3.9 x 7.5 in.)

9 Envelope 98 x 225 mm

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

(4.1 x 9.5 in.)

11 x 17 279.4 x 431.8 mm

(11 x 17 in.)

This paper is loaded only in short‑edge orientation.

The paper source supports paper size without size sensing.

2 1,2

1,2

Loading paper and specialty media 39

Paper size Dimensions ADF Scanner

12 x 18 305 x 457 mm

(12 x 18 in.)

A3 297 x 420 mm

(11.69 x 16.54 in.)

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.8 x 8.3 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

B5 Envelope 176 x 250 mm

(6.9 x 9.8 in.)

C5 Envelope 162 x 229 mm

(6.4 x 9 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

Business card N/A X

1,2 1,2

1,2

Custom Scan Size [x] N/A

Hagaki 100 x 148 mm

(3.94 x 5.83 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

Folio 216 x 330 mm

(8.5 x 13 in.)

JIS B4 257 x 364 mm

(10.12 x 14.33 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Oﬁcio 216 x 340 mm

(8.5 x 13.4 in.)

This paper is loaded only in short‑edge orientation.

The paper source supports paper size without size sensing.

2 2

Loading paper and specialty media 40

Paper size Dimensions ADF Scanner

Other Envelope 98 x 162 mm to

176 x 250 mm (3.9 x 6.3 in. to 6.9 x 9.8 in.)

SRA3 320 x 450 mm

(12.6 x 17.7 in.)

Statement 140 x 216 mm

(5.5 x 8.5 in.)

Universal 89 x 98.4 mm to

297 x 431.8 mm

2 2

(3.50 x 3.87 in. to

11.69 x 17.00 in.)

This paper is loaded only in short‑edge orientation.

The paper source supports paper size without size sensing.

Paper sizes supported by the ﬁnisher

Note: When a ﬁnisher is installed, the standard ﬁnisher bin becomes the default bin even for print jobs that

do not require ﬁnishing.

Supported paper sizes

Paper size Staple ﬁnisher Staple, hole punch

ﬁnisher bin 1

Staple, hole punch ﬁnisher bin 2

Booklet ﬁnisher

11 x 17

12 x 18

1 1 5

1 5

Executive

Folio

JIS B5

Paper is supported but the ﬁnisher does not stack, staple, or punch holes in it.

Paper is supported only if the ﬁnisher stacks and punches holes in it but does not staple it.

Paper is supported only if the paper size is 210 x 279.4 mm to 320 x 457.2 mm (8.27 x 11 in. to 12.6 x 18 in.).

Paper is supported only if the ﬁnisher stacks and staples the paper but does not punch holes in it.

Paper is supported only if the ﬁnisher stacks the paper but does not staple or punch holes in it.

Paper is supported only for two‑hole punch.

1 1 4

1 1

Loading paper and specialty media 41

Paper size Staple ﬁnisher Staple, hole punch

ﬁnisher bin 1

Staple, hole punch ﬁnisher bin 2

Booklet ﬁnisher

JIS B4

Legal

Letter

Oﬁcio

SRA3

Statement

Universal

Paper is supported but the ﬁnisher does not stack, staple, or punch holes in it.

Paper is supported only if the ﬁnisher stacks and punches holes in it but does not staple it.

Paper is supported only if the paper size is 210 x 279.4 mm to 320 x 457.2 mm (8.27 x 11 in. to 12.6 x 18 in.).

Paper is supported only if the ﬁnisher stacks and staples the paper but does not punch holes in it.

Paper is supported only if the ﬁnisher stacks the paper but does not staple or punch holes in it.

Paper is supported only for two‑hole punch.

1 3 1

1 1 1

1 5 3

Supported paper types

Paper types supported by the printer

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type 2 x 500‑sheet

tray

Bond

Envelope X X X X

Card Stock

Colored Paper

Custom Type

Glossy

Heavy Glossy

Heavy Paper

2500‑sheet tray 3000‑sheet tray Multipurpose

feeder

Two‑sided printing

Labels X X X X

Letterhead

Print in batches of only up to 20 to prevent them from sticking together.

Loading paper and specialty media 42

Paper type 2 x 500‑sheet

tray

2500‑sheet tray 3000‑sheet tray Multipurpose

feeder

Two‑sided printing

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope X X X X

Rough Cotton

Transparencies

XX X X

Vinyl LabelsXXXXX

Print in batches of only up to 20 to prevent them from sticking together.

Paper type ADF Scanner

Bond

Envelope

Card Stock

Colored Paper

Custom Type

Glossy

Heavy Glossy

Heavy Paper

Labels

Letterhead

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope

Rough Cotton

Transparencies

Print in batches of only up to 20 to prevent them from sticking together.

Loading paper and specialty media 43

Paper type ADF Scanner

Vinyl Labels

Print in batches of only up to 20 to prevent them from sticking together.

Paper types supported by the

ﬁnisher

Paper type Staple ﬁnisher Staple, hole punch ﬁnisher Booklet

Non‑ﬁnishing Staple Non‑ﬁnishing Staple Hole punch

ﬁnisher

Bond

Card Stock X X X

Glossy

Heavy Glossy X X X

Labels

X XXX

Plain Paper

Recycled

Transparencies

X XXX

Vinyl LabelsXXXXXX

Envelope

Rough Envelope

X XXX

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper X XXX

Rough Cotton

X XXX

Custom Type

Print in batches of only up to 20 to prevent them from sticking together.

Loading paper and specialty media 44

Supported paper weights

Paper type Standard

2 x 500‑sheet tray 2500-sheet tray 3000‑sheet tray Multipurpose

550‑sheet tray

Plain paper

Glossy

Card stock

60–256 g/m

(16–68 lb)

Labels N/A N/A N/A N/A

Envelopes N/A N/A N/A N/A

feeder

60–256 g/m 68 lb)

75–256 g/m 68 lb)

(16–

(20–

Printing 45

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Print‑ready printer.

Before you begin, make sure that:

• The printer is registered to the Google Cloud Print server.

• The Cloud Print plugin is downloaded from the Google Play

1 From your Android

2 Tap > Print.

3 Select a printer, and then tap .

mobile device, open a document or select a document from your ﬁle manager.

store and is enabled in the mobile device.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 5.0 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Printing 46

Note: Make sure that you download the Mopria Print Service application from the Google Play store and enable it in the mobile device.

1 From your Android mobile device, launch a compatible application or select a document from your

manager.

ﬁle

2 Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Tap .

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• Make sure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then make sure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1 From your mobile device, select a document from your ﬁle manager or launch a compatible application.

2 Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing from a mobile device using Wi‑Fi Direct®

Wi‑Fi Direct® is a printing service that lets you print to any Wi‑Fi Direct‑ready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see

“Connecting a mobile device to the printer” on page 160.

1 From your mobile device, launch a compatible application or select a document from your ﬁle manager.

2 Depending on your mobile device, do one of the following:

• Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing 47

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the

display.

drive while the printer is processing other print jobs, then Busy appears on the

ﬂash

2 From the display, touch the document that you want to print.

If necessary, conﬁgure other print settings.

3 Send the print job.

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the

the printer in the area shown while actively printing, reading, or writing from the memory device.

ﬂash

drive or

Printing 48

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB

File types

Documents

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft ﬁle formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F o r .tif

• .png

drives must support the File Allocation Table (FAT) system.

ﬂash

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Set the expiration time for conﬁdential print jobs. Note: Conﬁdential held jobs are stored in the printer until they are released or

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

Print Setup

Printing 49

Use To

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Note: Reserve held jobs are automatically deleted after printing.

Require All Jobs to be Held

Keep duplicate documents

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

(Conﬁdential,

4 Click OK or Print.

Repeat, Reserve, or Verify).

Printing 50

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PS Fonts.

Printing a directory list

From the home screen, touch Settings > Reports > Print > Print Directory.

Canceling a print job

From the printer control panel

1 From the home screen, touch Job Queue.

Note: You can also access this setting by touching the top section of the home screen.

2 Select the job to cancel.

From the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the job to cancel.

Copying 51

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Making copies

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and output have the same paper

size.

2 From the home screen, touch Copy, and then specify the number of copies.

If necessary, adjust the copy settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the home screen, navigate to:

Copy > Content > Content Type > Photo

3 In the Content Source menu, select the setting that best matches the original photo.

4 Copy the photo.

Copying 52

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Copy From > select the size of the original document.

3 To u ch Copy To, and then select the paper source that contains the letterhead.

If you loaded the letterhead into the multipurpose feeder, then navigate to:

Copy To > Multipurpose Feeder > select a paper size > Letterhead

4 Copy the document.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Paper Setup.

3 Adjust the settings.

4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Scale > specify a scale value

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Collate > On [1,2,1,2,1,2].

3 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Separator Sheets.

3 Adjust the settings.

4 Send the copy job.

Copying 53

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Pages per Side.

3 Adjust the settings.

4 Copy the document.

Creating a copy shortcut

1 From the home screen, touch Copy.

Conﬁgure

3 Create a shortcut.

the settings, and then touch

E-mailing 54

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Conﬁguring the SMTP server for e‑mail

From the control panel

1 From the control panel, touch Settings > E‑mail > E‑mail Setup.

Conﬁgure

From the Embedded Web Server

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E‑mail.

3 From the E‑mail Setup section, conﬁgure the settings.

4 Click Save.

the settings.

numbers separated by periods, such as 123.123.123.123.

E-mailing 55

Sending an e-mail

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the needed information.

Note: You can also enter the recipient using the address book or shortcut number.

3 If necessary, conﬁgure the output ﬁle type settings.

4 Send the e-mail.

Using the shortcut number

1 From the control panel, press #, and then enter the shortcut number using the keypad.

2 Send the e‑mail.

Creating an e-mail shortcut

1 From the home screen, touch E‑mail.

2 Conﬁgure the settings, and then touch .

3 Create a shortcut.

Faxing 56

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then touch Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Conﬁguring

From the control panel

From the control panel, touch Settings > Fax > Fax Server Setup > Fax Server E‑mail Settings.

2 Conﬁgure the settings.

Note: To use the SMTP server setting for e‑mail, enable Use E‑mail SMTP Server.

From the Embedded Web Server

Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Fax Server Setup.

3 From the Fax Server E‑mail Settings section, conﬁgure the settings.

Note: To use the SMTP server setting for e‑mail, enable Use E‑mail SMTP Server.

4 Click Save.

the SMTP server for fax

ﬁeld.

Faxing 57

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Faxing 58

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Connected to the same telephone wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the answering machine to the telephone port of the printer.

Faxing 59

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Faxing 60

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the telephone to the telephone port of the printer.

Notes:

• This setup works best if you are using voice mail more often than fax, and if you subscribe to a

distinctive ring service.

• When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the

telephone to receive the fax.

• You can also set the printer to receive faxes automatically, but turn o the voice mail service when you

are expecting a fax.

Faxing 61

Setting up fax using digital subscriber line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Digital subscriber line (DSL) splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel.

Faxing 62

To minimize interference between the two channels, ask for a DSL ﬁlter from your DSL provider.

1 Connect the line port of the DSL ﬁlter to the wall jack.

2 Connect one end of the telephone cable to the line port of the printer.

3 Connect the other end of the cable to the telephone port on the DSL ﬁlter.

Note: To connect a telephone to the printer, remove any installed adapter plug from the telephone port of

the printer, and then connect the telephone.

Setting up fax using VoIP telephone service

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Faxing 63

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge extra

cost for the activation of the second telephone port.

3 Connect the telephone to the telephone port of the printer.

Notes:

• To check if the telephone port on the VoIP adapter is active, plug an analog telephone into the port, and

then listen for a dial tone.

• If you need two telephone ports for your devices, but do not want to pay extra cost, then use a phone

splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

• To check the splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Faxing 64

Setting up fax using cable modem connection

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected directly to a cable modem

Faxing 65

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

3 Connect your analog telephone to the telephone port of the printer.

Note: To check if the telephone port on the cable modem is active, connect an analog telephone, and then

listen for a dial tone.

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog telephone wall jack.

3 Connect your analog telephone to the telephone port of the printer.

Faxing 66

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Faxing 67

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Faxing 68

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Faxing 69

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls >

Answer On.

2 Select a ring pattern.

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time > Conﬁgure.

2 Conﬁgure the settings.

Conﬁguring daylight saving time

1 From the home screen, touch Settings > Device > Preferences > Date and Time > Conﬁgure.

2 In the Time Zone menu, select (UTC+user) Custom.

3 Conﬁgure the settings.

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Faxing 70

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 If necessary,

4 Send the fax job.

conﬁgure

other fax settings.

Using the computer

Note: Make sure that the Universal Fax driver is installed.

For Windows users

With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

4 If necessary, conﬁgure other fax settings.

5 Send the fax job.

For Macintosh users

With a document open, choose File > Print.

2 Select the printer and enter the recipient number.

3 If necessary, conﬁgure other fax settings.

4 Send the fax job.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Fax > To > enter the fax number > Done

3 To u ch Send Time, conﬁgure the settings, and then touch Done.

4 Send the fax.

Creating a fax destination shortcut

1 From the home screen, touch Fax > To.

2 Enter the recipient number, and then touch Done.

Faxing 71

3 To u ch .

4 Create a shortcut.

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 To u ch Resolution, and then adjust the setting.

4 Send the fax.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 To u ch Darkness, and then adjust the setting.

4 Send the fax.

Printing a fax log

1 From the home screen, touch Settings > Reports > Fax.

2 To u ch Fax Job Log or Fax Call Log.

Blocking junk faxes

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

2 Set Block No Name Fax to On.

Holding faxes

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Holding Faxes.

2 Select a mode.

Forwarding a fax

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

2 To u ch Fax Forwarding > Forward.

3 Conﬁgure the Forward to and Conﬁrmation E‑mail settings.

Scanning 72

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch FTP, and then enter the needed information.

3 If necessary, conﬁgure other FTP settings.

4 Send the FTP job.

Creating an FTP shortcut

1 From the home screen, touch FTP.

2 Enter the FTP server address, and then touch .

3 Create a shortcut.

Creating a network folder shortcut

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Scanning 73

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Network Folder, and then

conﬁgure

4 Apply the changes.

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the

ﬂash

drive.

the settings.

3 To u ch Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then touch USB Drive on the home screen.

4 Scan the document.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the

the printer in the area shown while actively printing, reading, or writing from the memory device.

ﬂash

drive or

Scanning 74

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Scan Proﬁles > Scan To Computer.

3 Select the scan proﬁle where you want to save the document.

Understanding the printer menus 75

Understanding the printer menus

Menu map

Device

Paper

Copy

Fax

E‑mail

• Preferences

• Eco‑Mode

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Finishing

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration

• Media Conﬁguration

Copy Defaults

Fax Defaults

• E‑mail Setup

• E‑mail Defaults

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Bin Conﬁguration

• Web Link Setup

FTP

USB Drive

Network/Ports

Security

Reports

FTP Defaults

• Flash Drive Scan • Flash Drive Print

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

• Login Methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Restrict external network access

• Google Cloud Print

• Wi‑Fi Direct

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Miscellaneous

• Shortcuts

• Fax

• Network

Understanding the printer menus 76

Help

• Print All Guides

• Mono Quality Guide

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• Information Guide

• Media Guide

• Moving Guide

• Print Quality Guide

• Scan Guide

• Supplies Guide

• FTP Guide

Troubleshooting Print Quality Test Pages Cleaning the Scanner

Device

Preferences

Menu item Description

Display Language Set the language of the text that appears on the display.

Country/Region Identify the country or region that the printer is conﬁgured to

operate.

Run initial setup

O* On

Run the setup wizard.

Keyboard

Keyboard Type

Displayed information

Display Text 1 (IP Address*) Display Text 2 (Date/Time*) Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format (MM‑DD‑YYYY*) Time Format (12 hour A.M./P.M.*) Time Zone (UTC‑5:00*)

Network Time Protocol

Enable NTP (On*) NTP Server Enable Authentication

Note: An asterisk (*) next to a value indicates the factory default setting.

Select a language as a keyboard type. Note: All the Keyboard Type values may not appear or may

require special hardware be installed to appear.

Specify the information to appear on the home screen.

Conﬁgure the printer date and time and network time protocol.

Understanding the printer menus 77

Menu item Description

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

O On*

Allow Custom Job scans

O On*

One Page Flatbed Scanning

O* On

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Specify whether the Custom Job Scanning setting appears for copy, scan, and fax.

Note: This menu item appears only when a hard disk is installed.

Set the printer to scan any type of job involving the scanner glass as a single page.

Note: The printer returns to the home screen after performing a single ﬂatbed scan instead of displaying prompts.

Output Lighting

O On*

Audio Feedback

Button Feedback (On*) Volume (5*)

Screen Timeout

5–300 seconds (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the integrated output light or indicator light of an optional output bin.

• Enable audio feedback for button presses, panel

interactions, paper loaded prompts, and error

• Adjust the feedback volume.

Set the idle time before the display shows the home screen or before the printer logs out a user account automatically.

Eco-Mode

Menu item Description

Sides (1‑Sided*) Pages per Side Toner Darkness (4*) Color Saver

Note: An asterisk (*) next to a value indicates the factory default setting.

(O*)

Conﬁgure the print settings of the printer.

notiﬁcations.

Understanding the printer menus 78

Menu item Description

Copy

Sides (1 sided to 1 sided*) Pages per Side Darkness (5*)

Note: An asterisk (*) next to a value indicates the factory default setting.

(O*)

Conﬁgure the copy settings of the printer.

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

ADF Loaded Beep

O On*

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Cartridge Alarm (Single*) Staple Alarm (O*) Hole Punch Alarm (O*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable a sound when loading paper into the ADF.

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Set the number of times that the alarm sounds when the toner cartridge is low, the staple cartridge is empty, or the hole punch receptacle is full or missing respectively.

Note: The Staple Alarm and Hole Punch Alarm appear only when output options are installed.

Understanding the printer menus 79

Menu item Description

Supplies

Custom Supply Notiﬁcations

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Primary SMTP Gateway Port (25*) Secondary SMTP Gateway Secondary SMTP Gateway Port (25*) SMTP Timeout (30 seconds*) Reply Address Always use SMTP default Reply Address

(O*) Use SSL/TLS (Disabled* Require Trusted Certiﬁcate (On*) SMTP Server Authentication (No

authentication required*) Device‑Initiated E‑mail (None*) User‑Initiated E‑mail (None*) Use Active Directory Device Credentials

(O*) Device Userid Device Password Kerberos 5 REALM NTLM Domain Disable “SMTP server not set up” error

Set the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Conﬁgure the e‑mail settings of the printer.

(O*)

E‑mail Alerts Setup

Setup E-mail Lists and Alerts

E‑mail List 1 E‑mail List 2 E-mail Events

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the e‑mail addresses and enable the e‑mail alert events.

Note: This menu item appears only in the Embedded Web Server.

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Understanding the printer menus 80

Menu item Description

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 seconds (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the time before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Reset Auto Reboot Counter.

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Specify how to restart a scan job after resolving a paper jam.

Understanding the printer menus 81

Power Management

Menu item Description

Sleep Mode Proﬁle

Print from Sleep Mode

Stay awake after printing Enter Sleep Mode after printing*

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Set the printer to stay in Ready mode or return to Sleep mode after printing.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer turns o.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Schedule Power Modes

Schedules

Add New Schedule

Note: An asterisk (*) next to a value indicates the factory default setting.

Set Hibernate Timeout to turn o the printer while an active Ethernet connection exists.

Schedule the printer when to enter Sleep or Hibernate mode.

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Supplies and Page Usage Device Performance None*

Information Send Time

Start Time Stop Time

Send printer usage and performance information to Lexmark. Note: Information Send Time appears only when you select any of the settings in

Information Sent to Lexmark, except None.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 82

Accessibility

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to

the printer.

Enable Voice Guidance when a headphone is attached to the printer.

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Understanding the printer menus 83

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore fax settings Restore app settings

Restore the printer factory default settings.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Scan to Local

On* O

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁg uratio n

Size Sensing

Tray [x] Sensin g ( O n *) Oﬁcio/Folio Sensing (Folio*) Statement/A5 Sensing (Sense Statement*) Executive/B5 Sensing (Sense Exec*)

Tra y Conﬁg uratio n

Tray Li n k in g

Automatic* O

Tra y Conﬁg uratio n

Show Tray Insert Message

O Only for unknown sizes* Always

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the tray to sense automatically the paper size loaded into it.

Set the printer to link the trays that have the same paper type and paper size settings.

Display a message to select paper size and type after inserting the tray.

Understanding the printer menus 84

Menu item Description

Tra y Conﬁg uratio n

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Tra y Conﬁg uratio n

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Tra y Conﬁg uratio n

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Set the paper source that the user ﬁlls when a prompt to load paper appears.

Note: For Multipurpose Feeder to appear, in the Paper menu, set Conﬁgure MP to Cassette.

Set the paper source that the user ﬁlls when a prompt to load envelope appears.

Note: For Multipurpose Feeder to appear, in the Paper menu, set Conﬁgure MP to Cassette.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Supply Usage And Counters

Clear Supply Usage History 300K Maintenance Kit Reset Tiered Coverage Ranges Large Media Adjustments (O*)

Printer Emulations

PPDS Emulation

O* On

Printer Emulations

PS Emulation

O On*

Printer Emulations

Emulator Security

Page Timeout

0–60 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Clear the supply usage history, reset the counter for new parts and supplies, adjust the range for the amount of color coverage on the printed page, and determine whether to publish click count values in the reports.

Set the printer to recognize and use the PPDS data stream.

Set the printer to recognize and use the PS data stream.

Set the page timeout during emulation.

Understanding the printer menus 85

Menu item Description

Printer Emulations

Emulator Security

Reset Emulator After Job

O* On

Printer Emulations

Emulator Security

Disable Printer Message Access

O On*

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Fax Conﬁguration

Fax Storage Location

Disk* NAND

Print Conﬁguration

Black Only Mode

O* On

Reset the emulator after a print job.

Disable access to printer message during emulation.

Set fax to enter Sleep mode whenever the printer determines that it should.

Set the storage location for all faxes. Note: This menu item appears only when a hard disk is

installed.

Print non‑copy jobs in grayscale.

Print Conﬁguration

Color Trapping

O 1 2* 3 4 5

Print Conﬁguration

Font Sharpening

0–150 (24*)

Device Operations

Quiet Mode

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enhance the printed output to compensate for misregistration in the printer.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the overall

performance of the printer.

Understanding the printer menus 86

Menu item Description

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

80 MB* 100 MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

O On*

Device Operations

Honor orientation on fast path copy

O* On

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Set the minimum memory allocation for storing copy jobs.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Enable the printer to use the orientation setting under the Copy menu when sending quick copy jobs.

Device Operations

Automatic Image Stabilization

On (700)* O

Device Operations

Enable Optional Parallel Port

On O*

App Conﬁguration

LES Applications

O On*

Set the printer to adjust automatically the print quality.

Enable the optional parallel port.

Enable the Lexmark Embedded Solutions (LES) applications.

Notes:

• When set to On, this setting does not aect built‑in

applications.

• When the setting is changed, the printer restarts.

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a Quick Test target page. Note: Make sure that the margin spacing on the target page

is uniform all the way around the target. If it is not, then the printer margins must be reset.

Understanding the printer menus 87

Menu item Description

Scanner Conﬁguration

Scanner Manual Registration

Front ADF Registration Rear ADF Registration Flatbed Registration

Scanner Conﬁguration

Reset Maintenance Counter

Scanner Conﬁguration

Edge Erase

Flatbed Edge Erase (3*) ADF Edge Erase (3*)

Scanner Conﬁguration

Disable Scanner

Enabled* Disabled ADF Disabled

Scanner Conﬁguration

Byte Order

Ti

CPU Endianness* Little Endian Big Endian

Manually register the ﬂatbed and ADF after replacing the ADF, scanner glass, or controller board.

Reset the counter after replacing the ADF maintenance kit.

Set the size, in millimeters, of the no‑print area around an ADF or ﬂatbed scan job.

Disable the scanner when it is not working properly.

Set the byte order of a TIFF‑formatted scan output.

Scanner Conﬁguration

Exact Ti Rows Per Strip

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Out of Service Erase

Sanitize all information on nonvolatile memory

Erase all printer and network settings Erase all apps and app settings Erase all shortcuts and shortcut settings

Sanitize all information on hard disk

Erase downloads (Erase all macros, fonts, PPOs, etc.) Erase

buered

Erase Held jobs

jobs

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only when a hard disk is installed.

Clear all information on non‑volatile memory and information on the hard disk.

Note: Sanitize all information on hard disk appears only when a hard disk is installed.

Understanding the printer menus 88

Visible Home Screen Icons

Menu Description

Visible Home Screen Icons

Copy E‑mail Fax Status/Supplies Job Queue Change Language Shortcut Center Address Book Bookmarks Held Jobs USB FTP Scan Proﬁles App Proﬁles Display Customization Scan Center Card Copy

About this Printer

Specify which icons to show on the home screen.

Menu item Description

Asset Tag Describe the printer. The maximum length is 32 characters.

Printer’s Location Identify the printer location. The maximum length is 63 characters.

Contact Personalize the printer name. The maximum length is 63 characters.

Export Conﬁguration File to USB* Export conﬁguration ﬁles to a ﬂash drive.

Export Compressed Logs to USB* Export compressed log ﬁles to a ﬂash drive.

Send Logs

Cancel Send

* This menu item appears only in some printer models.

Send diagnostic information to Lexmark.

Understanding the printer menus 89

Print

Layout

Menu item Description

Sides

1‑Sided* 2‑Sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Collate

(1,1,1 , 2 , 2 , 2 )

O On (1,2,1,2,1,2)*

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] ( 1* ) Multipurpose Feeder

Specify whether to print on one side or both sides of the paper.

Determine which side of the paper is bound when performing two‑sided printing.

Print blank pages that are included in a print job.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Note: An asterisk (*) next to a value indicates the factory default setting.

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using the Pages per Side menu.

Understanding the printer menus 90

Menu item Description

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the orientation of multiple page images when using the Pages per Side menu.

Print a border around each page image when using the Pages per Side menu.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Finishing

Menu item Description

Staple Job

O* 1 staple, top left corner 2 staples, left 1 staple, top right corner 2 staples, top 1 staple, bottom left corner 2 staples, bottom 1 staple, bottom right corner 2 staples, right

Specify the staple position for all print jobs. Note: This menu item appears only when a

ﬁnisher

is installed.

Staple Test

Start

Hole Punch

O* On

Hole Punch Mode

2 holes 3 holes 4 holes

Determine whether the staple ﬁnisher is functioning properly. Note: This menu item appears only when a ﬁnisher is installed.

Punch holes along the edge of the printed output. Note: This menu item appears only when a multiposition staple, hole punch

ﬁnisher

Set the hole punch mode for the printed output.

Notes:

is installed.

• 3 holes is the U.S. factory default setting. 4 holes is the international

factory default setting.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 91

Menu item Description

Oset Pages

None* Between Copies Between Jobs

Oset the output of each print job or each copy of a print job.

Notes:

• Between Copies osets each copy of a print job if Collate is set to On

[1,2,1,2,1,2]. If Collate is set to O [1,1,1,2,2,2], then each set of printed pages is oset, such as all page 1s and all page 2s.

• Between Jobs sets the same oset position for the entire print job

regardless of the number of copies printed.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation* PPDS Emulation*

Job Waiting

O* On

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Job Hold Timeout

0–255 (30*)

Printer Usage

Max Speed Max Yield*

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Determine how the color imaging kit operates during printing.

Notes:

• When set to Max Yield, the color imaging kit slows or stops while

printing groups of black-only pages.

• When set to Max Speed, the color imaging kit always runs while

printing, whether color or black pages are being printed.

Download Target

RAM* Disk

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Understanding the printer menus 92

Menu item Description

Resource Save

O* On

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to O, the printer retains downloaded resources only until

memory is needed. Resources associated with the inactive printer language are deleted.

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

PJL File Access Control

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order when you choose to print all held and conﬁdential jobs. Note: This menu item appears only when a printer hard disk is installed.

Determine access to Printer Job Language (PJL) ﬁles

Quality

Menu item Description

Print Mode

Black and White Color*

Print Resolution

2400 Image Q* 1200 dpi

Toner Darkness

1 to 5 (4*)

Halftone

Normal* Detail

Color Saver

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set how the printer generates color content.

Set the resolution for the printed output. Note: 2400 Image Q provides high‑quality output at maximum speed.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Reduce the amount of toner used to print graphics and images. Note: When set to On, this setting overrides the value of the Toner Darkness

setting.

Understanding the printer menus 93

Menu item Description

RGB Brightness

‑6 to 6 (0*)

RGB Contrast

0 to 5 (0*)

RGB Saturation

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the brightness, contrast, and saturation for color output. Note: This setting does not

used.

aect ﬁles

Advanced Imaging

Menu item Description

Color Balance

Cyan

‑5 to 5 (0*)

Magenta

‑5 to 5 (0*)

Ye l l o w

‑5 to 5 (0*)

Black

‑5 to 5 (0*)

Reset Defaults

Adjust the amount of toner that is used for each color.

where CMYK color

speciﬁcations

are

Color Correction

O Auto* Manual

Modify the color settings used to print documents.

Notes:

• O sets the printer to receive the color correction from the software.

• Auto sets the printer to apply dierent color proﬁles to each object on the

printed page.

• Manual allows the customization of the RGB or CMYK color conversions

applied to each object on the printed page.

Color Samples

Print Color Samples

Color Adjust Calibrate the printer to adjust color variations in the printed output.

Spot Color Replacement

Set Custom CMYK

Note: An asterisk (*) next to a value indicates the factory default setting.

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Assign speciﬁc CMYK values to twenty named spot colors.

Understanding the printer menus 94

Job Accounting

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O On (5)*

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Set the printer to create a log of the print jobs that it receives. Note: This menu item appears only when a ﬂash memory or hard disk is

installed.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value deﬁned in Accounting Log Frequency determines when this

action is triggered.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value

is triggered.

deﬁned

in Log Near Full Level determines when this action

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when hard disk usage reaches the maximum limit (100MB).

Understanding the printer menus 95

Menu item Description

Log File Preﬁx Specify the preﬁx for the log ﬁles.

Note: The current host name

default log

Note: An asterisk (*) next to a value indicates the factory default setting.

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors.

Set the minimum stroke width of any job printed in 1200 dpi.

PDF

Menu item Description

Scale To Fit

O* On

Annotations

Print Do Not Print*

Print PDF Error

O On*

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Enable the printing of PDF error.

Note: An asterisk (*) next to a value indicates the factory default setting.

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a page that describes the PostScript® error. Note: When an error occurs, processing of the job stops, the printer

prints an error message, and the rest of the print job is

Set the minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

ﬂushed.

Understanding the printer menus 96

Menu item Description

Lock PS Startup Mode

O On*

Image Smoothing

O* On

Font Priority

Resident* Flash/Disk

Disable the SysStart ﬁle.

Enhance the contrast and sharpness of low‑resolution images. Note: This setting has no eect on images with a resolution of 300 dpi or

higher.

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching the ﬂash memory or printer hard disk.

• Flash/Disk sets the printer to search the

disk for the requested font before searching the printer memory.

• This menu item appears only when a ﬂash memory or hard disk is

installed.

Wait Timeout

O On* (40 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printer to wait for more data before canceling a print job.

memory or printer hard

ﬂash

PCL

Menu item Description

Font Source

Resident* Disk Flash All

Font Name

Courier*

Symbol Set

10U PC‑8*

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Choose the source which contains the default font selection.

Notes:

• Flash and Disk appear only when a ﬂash memory or hard disk is

installed.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the pitch for ﬁxed or monospaced fonts. Note: Pitch refers to the number of ﬁxed‑space characters in a horizontal

inch of type.

Specify the orientation of text and graphics on the page.

dierent

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 97

Menu item Description

Lines per Page

1–255

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

Set the initial minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Auto LF after CR

O* On

Tra y Ren umber

Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope

Tra y Ren umber

View Factory Defaults

Tra y Ren umber

Restore Defaults

Print Timeout

O On* (90 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.

Choose from the following options:

O*—The None—The paper source ignores the Select Paper Feed command. 0–199—Select a numeric value to assign a custom value to a paper

source.

Show the factory default value assigned for each paper source.

Restore the tray renumber values to their factory defaults.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time.

printer uses the factory default paper source assignments.

Understanding the printer menus 98

HTML

Menu item Description

Font Name

Times*

Font Size

1–255 (12*)

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the font to use when printing HTML documents.

Set the font size to use when printing HTML documents.

Scale HTML documents for printing.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics in HTML documents.

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Understanding the printer menus 99

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x ] ( 1* ) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x ] Multi‑Purpose Feeder Manual Paper Manual Envelope

Substitute Size

O Statement/A5 Letter/A4 11 x 17/A3 All Listed*

Conﬁgure MP

Cassette* Manual First

Set the paper source for all print jobs.

Specify the paper size or paper type loaded in each paper source.

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

prompts the user to load the required paper size.

•

O

• All Listed allows all available substitutions.

Determine the behavior of the multipurpose feeder.

Notes:

• Cassette conﬁgures the multipurpose feeder as the automatic paper

source.

• Manual sets the multipurpose feeder only for manual-feed print jobs.

• First conﬁgures the multipurpose feeder as the primary paper source.

Note: An asterisk (*) next to a value indicates the factory default setting.

Media

Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–52 inches (8.5*) 76–1321 mm (216*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Understanding the printer menus 100

Menu item Description

Portrait Height

3–52 inches (14*)

76.2–1321 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Custom Scan Sizes

Menu item Description

Custom Scan Size [x]

Scan Size Name Width

1–8.5 inches (8.5*)

25.4–215.9 mm (215.9*)

Height

1–25 inches (11*)

25.4–635 mm (279.4*)

Orientation

Portrait* Landscape

2 scans per side

O* On

Assign a scan size name and conﬁgure the scan settings.

Lexmark CX920, CX921, CX922, CX923, CX924 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Using the control panel

Understanding the status of the power button and indicator light

Using the home screen

Printing the Menu Settings Page

Setting up and using the home screen applications

Customizing the home screen

Setting up Card Copy

Using Shortcut Center

Setting up Scan Center

Using Display Customization

Managing bookmarks

Creating bookmarks

Creating folders

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Adjusting the Voice Guidance speech rate

Adjusting the default internal speaker volume

Adjusting the default headphone volume

Navigating the screen using gestures

Using the keyboard on the display

Loading paper and specialty media

Setting the size and type of the specialty media

Loading trays

Loading the multipurpose feeder

Linking trays

Paper Support

Supported paper sizes

Supported paper types

Supported paper weights

Printing

Printing from a computer

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

Printing from a mobile device using Google Cloud Print

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using AirPrint

Printing a font sample list

Printing a directory list

Canceling a print job

Copying

Using the automatic document feeder and scanner glass

Making copies

Copying photos

Copying on letterhead

Copying on both sides of the paper

Reducing or enlarging copies

Collating copies

Placing separator sheets between copies

Copying multiple pages onto a single sheet

Creating a copy shortcut

E-mailing

Using the automatic document feeder and scanner glass

Sending an e-mail

Creating an e-mail shortcut

Faxing

Setting up the printer to fax

Setting up fax using a standard telephone line

Setting up fax using digital subscriber line

Setting up fax using VoIP telephone service

Setting up fax using cable modem connection

Connecting to a distinctive ring service

Setting the fax date and time

Using the automatic document feeder and scanner glass