Lexmark C752 Reference Guide
C752
User’s Reference
June 2003
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2003 Lexmark International, Inc.
740 West New Circle Road
Lexington, Kentucky 40550
www.lexmark.com
Table of contents
Chapter 1: Notices .............................................................................5
Edition notice .................................. ...... ....... ...... ...... .............................................5
Trademarks ..........................................................................................................6
Licensing notice ....................................................................................................7
Safety information .................................................................................................8
Cautions and warnings ...................................... ...... .............................................8
Electronic emission notices ..................................... ....... ...... ....... .........................9
Noise emission levels .........................................................................................11
Energy Star .........................................................................................................12
Laser notice ........................................................................................................12
Chapter 2: Printer overview ............................................................13
Chapter 3: Printing ..........................................................................15
Understanding the printer operator panel ...........................................................16
Sending a job to print ..........................................................................................17
Canceling a print job ...........................................................................................18
Loading the trays ................................................................................................19
Loading the multipurpose feeder ........................................................................24
Printing on specialty media (transparencies, labels, other) ................................26
Linking trays .......................................................................................................27
Linking bins .........................................................................................................27
Holding a job in the printer ..................................................................................28
Tips for successful printing ................................ ...... ....... ....................................31
Understanding fonts ................ ....... ...... ....... ...... ...... ....... ....................................33
Printing sample fonts ..........................................................................................40
Chapter 4: Paper and specialty media specifications ..................41
Chapter 5: Using printer menus .....................................................42
Color Menu .........................................................................................................43
Finishing Menu ...................................................................................................46
Help Menu ..........................................................................................................49
2
Job Menu ........................................................................................................... 49
Network Menu .................................................................................................... 51
Parallel Menu .............. ...... ....... ...... ............................................. ....................... 53
PCL Emul Menu ................................................................................................. 55
Paper Menu ........................................................................................................ 57
PostScript Menu ................ ....... ...... ....... ...... ...... ....... ...... ....... ...... ....................... 64
Serial Menu ........................................................................................................ 65
Setup Menu ....................... ....... ...... ....... ...... ...... ....... ...... ....... ...... ....................... 67
Supplies Menu ................................................................................................... 72
USB Menu .......................................................................................................... 72
Utilities Menu ...................................................................................................... 74
Chapter 6: Understanding printer messages ...............................76
Chapter 7: Clear paper jams ................................... .... ....................91
Understanding jam messages .. ...... ....... ............................................. ................ 92
Access doors and trays ...................................................................................... 93
Clearing the entire paper path ............................................................................ 94
Clearing mailbox or output expander jams (Area M) .......................................... 98
Clearing fuser jams ............................................................................................ 99
Clearing image transfer unit jams .................................................................... 100
Clearing finisher jams (Areas 1–6) . .................................................................. 106
If you still need help ......................................................................................... 106
Chapter 8: Maintenance ................................................................107
Determining the status of supplies ................................................................... 108
Conserving supplies ......................................................................................... 108
Ordering supplies and maintenance items ....................................................... 109
Recycling used supplies ................................................................................... 110
Replacing print cartridges ................................................................................ 111
Replacing the fuser .......................................................................................... 114
Replacing the toner waste container ................................................................ 116
Replacing the image transfer unit and transfer roller ....................................... 118
Removing memory and option cards ............................................................... 128
Chapter 9: Troubleshooting .........................................................134
Calling for service ............................................................................................. 135
Checking an unresponsive printer .................................................................... 135
Printing a menu settings page .......................................................................... 135
3
Changing menu settings .................................................................................. 136
Disabling Power Saver ..................................................................................... 137
Disabling the operator panel menus ................................................................ 137
Enabling the menus ......................................................................................... 138
Printing multi-language PDFs .......................................................................... 138
Solving printing problems ................................................................................. 139
Solving mailbox problems ................................................................................ 140
Solving option problems ................................................................................... 141
Solving paper feed problems ........................................................................... 141
Solving print quality problems .......................................................................... 142
Solving color quality problems ......................................................................... 146
Restoring factory default settings ..................................................................... 150
Aligning the image transfer unit ........................................................................ 151
Using the Coverage Estimator ......................................................................... 152
Configuring printer alerts .................................................................................. 153
Size sensing ..................................................................................................... 154
Index ...............................................................................................155
4
1
Notices
• Edition notice
• Trademarks
• Licensing notice
• Safety information
• Cautions and warnings
• Electronic emission notices
• Noise emission levels
• Energy Star
• Laser notice
Edition notice
Edition: June 2003
The following paragraph does not apply to any country where such provisions are inconsistent
with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT
WARR ANTY OF ANY KI ND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LI MIT ED TO, TH E
IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some
states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this
statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically
made to the information herein; these changes will be incorporated in later editions. Improvements or
changes in the products or the programs described may be made at any time.
5
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2,
740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to
Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow
Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes
appropriate without incurring any obligation to you. You can purchase additional copies of publications
related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440
044. In other countries, contact your point of purchase.
References in this publication to products, programs, or services do not imply that the manufacturer
intends to make these available in all countries in which it operates. Any reference to a product, program,
or service is not intended to state or imply that only that product, program, or service may be used. Any
functionally equivalent product, program, or service that does not infringe any existing intellectual property
right may be used instead. Evaluation and verification of operation in conjunction with other products,
programs, or services, except those expressly designated by the manufacturer, are the user’s
responsibility.
© 2003 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial
computer software and documentation developed exclusively at private expense.
Trademarks
Lexmark and Lexmark with diamond design, FontVision, MarkNet, and MarkVision are trademarks of
Lexmark International, Inc., registered in the United States and/or other countries.
OptraImage is a trademark of Lexmark International, Inc.
®
is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s
PCL
designation of a set of printer commands (language) and functions included in its printer products. This
printer is intended to be compatible with the PCL language. This means the printer recognizes PCL
commands used in various application programs, and that the printer emulates the functions
corresponding to the commands.
PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe Systems’
designation of a set of printer commands (language) and functions included in its software products. This
printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes
PostScript 3 commands used in various application programs, and that the printer emulates the functions
corresponding to the commands.
Details relating to compatibility are included in the Technical Reference.
The following terms are trademarks or registered trademarks of these companies:
Albertus The Monotype Corpo ration plc
Antique Olive Monsieur Marcel OLIVE
Apple-Chancery Apple Computer, Inc.
Arial The Monotype Corporation plc
Candid Agfa Corporation
CG Omega Product of Agfa Corporation
6
CG Times Based on Times New Roman under license from The
Chicago Apple Computer, Inc.
Clarendon Linotype-Hell AG and/or its subsidiaries
Eurostile Nebiolo
Geneva Apple Computer, Inc.
GillSans The Monotype Corporation plc
Helvetica Linotype-Hell AG and/or its subsidiaries
Hoefler Jonathan Hoefler Type Foundry
ITC Avant Garde Gothic International Typeface Corporation
ITC Bookman International Typeface Corporation
ITC Lubalin Graph International Typeface Corporation
ITC Mona Lisa International Typeface Corporation
ITC Zapf Chancery International Typeface Corporation
Joanna The Monotype Corporation plc
Marigold Arthur Baker
Monaco Apple Co mp ute r, Inc.
New York Apple Computer, Inc.
Monotype Corporation plc, is a product of Agfa Corporation
Oxford Arthur Baker
Palatino Linotype-Hell AG and/or its subsidiaries
Stempel Garamond Linotype-Hell AG and/or its subsidiaries
Taffy Agfa Corporation
Times New Roman The Monotype Corporation plc
TrueType Apple Computer, Inc.
Univers Linotype-Hell AG and/or its subsidiaries
Wingdings Microsoft Corporation
Other trademarks are the property of their respective owners.
Licensing notice
The printer resident software contains:
• Software developed and copyrighted by Lexmark
• Lexmark modified software licensed under the provisions of the GNU General Public License
version 2 and the GNU Lesser General Public License version 2.1
• Software licensed under the BSD license and warranty statements
7
Click the title of the document you want to review:
BSD License and Warranty statements
GNU General Public License
The Lexmark modified GNU licensed software is free software; you can redistribute it and/or modify it
under the terms of the licenses referenced above. These licenses do not provide you any rights to the
Lexmark copyrighted software in this printer.
Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly
without warranty, use of the Lexmark modified version is similarly provided without warranty. See the
warranty disclaimers in the referenced licenses for additional details.
To obtain source code files for the Lexmark modified GNU licensed software, launch the drivers CD that
shipped with your printer and click Contact Lexmark.
Safety information
• The power cord must be connected to a properly grounded electrical outlet that is near the product
and easily accessible.
CAUTION: Do not set up this product or make any electrical or cabling connections, such as the
power cord or telephone, during a lightning storm.
• Refer service or r e pairs, other than t h os e d e scrib ed i n th e o p erating instructi ons, to a professional
service person.
• This product is designed, tested, and approved to meet strict global safety standards with the use
of specific Lexmark components. The safety features of some parts may not always be obvious.
Lexmark is not responsible for the use of other replacement parts.
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
• Your product uses a printing process that heats the print media, and the heat may cause the media
to release emissions. You must understand the section in your operating instructions that
discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
CAUTION: Do not set up this product, make electrical connections, or use a fax modem feature
during a lightning storm.
Cautions and warnings
CAUTION: A caution identifies something that might cause you harm.
WARNING: A warning identifies something that might damage your printer hardware or software.
8
Electronic emission notices
With a network cable or high-capacity output finisher installed
Federal Communications Commission (FCC) compliance information statement
The Lexmark C752 has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device
may not cause harmful interference, and (2) this device must accept any interference received, including
interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications. Operation of this equipment in a residential area is likely to
cause harmful interference, in which case the user will be required to correct the interference at his own
expense.
The manufacturer is not responsible for any radio or television interference caused by using other than
recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized
changes or modifications could void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class
A computing device, use a properly shielded and grounded cable such as Lexmark part
number 1329605 for parallel attach or 12A2405 for USB attach. Use of a substitute
cable not properly shielded and grounded may result in a violation of FCC regulations.
Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
European Community (EC) directives conformity
A declaration of conformity with the requirements of the directives has been signed by the Director of
Manufacturing and Technical Support, Lexmark Internationa l, S.A., Boigny, France.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
Radio interference notice
ARNING: When a network cable or high-capacity output finisher is attached, this is a Class A
W
product. In a domestic environment, this product may cause radio interference, in which
case, the user may be required to take adequate measures.
9
Japanese VCCI notice
The United Kingdom Telecommunications Act 1984
This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to
the public telecommunications systems in the United Kingdom.
Without a network cable or high-capacity output finisher installed
Federal Communications Commission (FCC) compliance information statement
The Lexmark C752 has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device
may not cause harmful interference, and (2) this device must accept any interference received, including
interference that may cause undesired operation.
The FCC Class B limits are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
• Consult your point of purchase or service representative for additional suggestions.
The manufacturer is not responsible for any radio or television interference caused by using other than
recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized
changes or modifications could void the user's authority to operate this equipment.
Note: T o assure compliance with FCC regulations on electromagnetic interference for a Class
B computing device, use a properly shielded and grounded cable such as Lexmark part
number 1329605 (parallel) or Lexmark part number 12A2405 (USB). Use of a
substitute cable not properly shielded and grounded may result in a violation of FCC
regulations.
Any questions regarding this compliance information statement should be directed to:
Director of Lexmark Technology & Services
Lexmark International , Inc.
740 West New Circle Road
Lexington, KY 40550
10
(859) 232-3000
Industry Canada compliance statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/
23/EEC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage
limits.
A declaration of conformity with the requirements of the directives has been signed by the Director of
Manufacturing and Technical Support, Lexmark Internationa l, S.A., Boigny, France.
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.
Japanese VCCI notice
The United Kingdom Telecommunications Act 1984
This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to
the public telecommunications systems in the United Kingdom.
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance with
ISO 9296.
1-meter average sound pressure, dBA
Printing 51 dBA
Idling 34 dBA
* These values are subject to change. See the C752 Tech Spec
section of the Lexmark Web site for current information.
*
11
Energy Star
The EPA ENERGY STAR Office equipment program is a partnership effort with computer manufacturers to
promote the introduction of energy-efficient products and to reduce air pollution caused by power
generation.
Companies participating in this program introduce personal computers, printers, monitors, or fax machines
that power down when they are not being used. This feature will cut the energy used by up to 50 percent.
Lexmark is proud to be a participant in this program.
As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the
ENERGY STAR guidelines for energy efficiency.
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class
I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of
IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b)
laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770-795
nanometers. The laser system and printer are designed so there is never any human access to laser
radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.
12
2
Printer overview
The following illustration shows the Lexmark™ C752 printer.
Standard output bin
Front door
Standard tray
Upper right access
door (redrive area)
Lower right access
door (fuser area)
13
The following illustration shows the printer configured with a duplex unit and three optional 500-sheet
drawers.
Duplex unit
500-sheet drawers
The following illustration shows the printer configured with a duplex unit, one optional 500-sheet drawer,
and one optional 2000-sheet drawer.
Duplex unit
500-sheet drawer
2000-sheet drawer
14
3
Printing
• Understanding the printer operator panel
• Sending a job to print
• Canceling a print job
• Loading the trays
• Loading the multipurpose feeder
• Printing on specialty media (transparencies, labels, other)
• Linking trays
• Linking bins
• Holding a job in the printer
• Tips for successful printing
• Understanding fonts
• Printing sample fonts
15
Understanding the printer operator panel
The operator panel has five buttons, a display, and a light that flashes when the printer is processing a job
indicated by the Busy message.
Ready
Display
Operator panel buttons
Button Function
Go Press Go to:
• Return to the Ready state if the printer is offline (the Ready message doe s not app ear on t he
display).
• Exit printer menus and return to the Ready state.
• Clear some operator panel messages.
• Resume printing after loading paper or clearing paper jams.
•Exit Power Saver.
If you hav e chan ged printer setti ngs from th e operat or panel menus , press
to print. The printer must display Ready for jobs to print.
Menu Press Menu to:
• Take the printer o ffline (o ut of the Ready state) and enter the menus . W hen the printer is of fline ,
press Menu to scroll through the menus and menu items.
• List the menu items in the Job Menu (during Busy state).
For menu items that hav e n umerical v alues , such as C opies, pre ss and hold
the list of values. Release the button when the number you want appears.
If you see a Menus Disabled message, you will not be able to change default settings. You can
still clear messages and select items from the Job Menu when printing. When you send a job to
print, change printer properties to select the settings you want for your job.
1
Menu
2
Select 3Return
Go5Stop
4
6
Go before sen ding a job
Menu to scroll through
Select Press Select to:
• Open the menu shown on the second line of the display.
• Save the displayed menu item as the new user default setting.
• Clear certain messages from the display.
• Continue printing after the Change <x> message appears. See Change <x> for more
information.
Return Press Return to go back to the previous menu level or menu item.
16
Button Function
Stop Press Stop at the Ready , Busy, or Waiting message to temporarily take the printer offline. The
1, 2, 3, 4, 5, 6 Use the numbers located next to the names of the buttons to enter your personal identification
See the menu map for a brief overview of the printer menus available from the operator panel.
message changes to Not Ready . No data is lost.
Go to return the printer to the Ready, Busy, or Waiting state.
Press
number (PIN) after you send a confidenti al job.
Sending a job to print
To print a job from a typical Windows application:
1 Open the file you want to print.
2 From the File menu, select Print.
3 Verify that the correct printer is selected in the dialog box.
4 Modify the printer settings as appropriate (such as the pages you want to print or the number of
copies).
Note: Click Properties or Setup to adjust printer settings not available from the first screen,
and click OK.
5 Click OK or Print to send the job to the selected printer.
17
Canceling a print job
From the printer operator panel
If the job you want to cancel is printing, and Busy appears on the display:
1 Press Menu until you see Job Menu, and then press Select.
2 Press Menu until you see Cancel Job, and then press Select.
From the Windows taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon. A list of print jobs appears.
2 Select the job you want to cancel.
3 Press Delete on your keyboard.
From a Windows desktop
1 Minimize all programs to reveal the contents of the desktop.
2 Double-click My Computer.
3 Double-click Printers. A list of available printers appears.
4 Double-click the printer you selected when you sent the job. A list of print jobs appears.
5 Select the job you want to cancel.
6 Press Delete on your keyboard.
From a Macintosh computer
When you send a job to print, the icon for your selected printer appears on the desktop.
1 Double-click the printer icon on your desktop. A list of print jobs appears.
2 Press Control and click the print job you want to cancel.
3 Select Stop Queue from the pop-up menu that appears.
18
Loading the trays
Helpful hints:
• Never mix media types within a tray.
• Flex the print media back and forth to loosen the sheets, and then fan them. Do not fold or crease
the print media. Straighten the edges of the stack on a level surface.
• Never remove paper trays while a print job is printing. It could damage the tray or the printer.
Loading 500-sheet trays
Follow these instructions to load any of the 500-sheet trays.
1 Remove the tray.
19
2
Squeeze the front guide lever and slide the guide to the front of the tray.
3 Squeeze the side guide lever and slide the guide to the correct position for the size paper you are
loading.
Icons along the back of the tray indicate paper sizes.
4 Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges of the stack on a level surface.
20
5
Place the paper against the back left corner of the tray, print side down.
Do not load bent or wrinkled paper.
Note: Do not exceed the maximum stack height. Overfilling the tray may cause jams.
6 Squeeze the front guide lever and slide the guide until it firmly touches the stack of paper.
7 Reinstall the tray.
Make sure the tray is pushed completely into the printer.
8 If you are loading a different type of media than was previously loaded in the tray, change the
Paper Type setting for that tray on the operator panel.
See “Paper Type” on page 62 for more information.
21
Loading the 2000-sheet tray
Follow these instructions to load a 2000-sheet tray. Do not load any print media other than paper in the
2000-sheet tray.
1 Pull open the tray.
2 Squeeze the side guide lever, lift the guide, and place it into the appropriate slot for the size paper
you are loading.
3 Squeeze the two front guide levers and slide the guide to the correct position for the size paper you
are loading.
LT.LG
EX
A4
A5
B5
A5
LT.LG
EX
B5
A4
22
4
Slide the bottom support toward the front of the tray until it touches the front guide.
5 Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges of the stack on a level surface.
6 Place the paper against the back left corner of the tray, print side down.
Do not load bent or wrinkled print media.
7 Close the tray.
Make sure the tray is pushed completely into the printer.
Note: Do not exceed the maximum stack height. Overfilling the tray may cause paper jams.
23
Loading the multipurpose feeder
You can use the multipurpose feeder one of two ways:
• Paper tray—As a paper tray, you can load paper or specialty media in the feeder with the intention
of leaving the media in the feeder.
• Manual bypass feeder—As a manual bypass feeder, you send a print job to the feeder while
specifying the type and size of media from your computer. The printer then prompts you to load the
appropriate print media before it prints.
To load the multipurpose feeder:
1 Open the multipurpose feeder.
2 Squeeze the paper guide lever and slide the guide all the way toward the front of the printer.
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the print
media. Straighten the edges of the stack on a level surface.
24
4
Arrange the stack of paper or specialty media correctly for the size, type, and print method you are
using.
5 Place the paper or specialty media, print side up, along the left side of the multipurpose feeder,
and then push it in as far as it will easily go.
Do not force the media.
Note: Do not exceed the maximum stack height. Overfilling the feeder may cause jams.
6 Squeeze the paper guide lever and slide the guide until it lightly touches the side of the stack.
7 If you are loading a different type of media than was previously loaded in the tray, change the
Paper Type setting for that tray on the operator panel.
See “Paper Type” on page 62 for more information.
25
Printing on specialty media (transparencies, labels, other)
Follow these instructions when you want to print on media such as transparencies, card stock, glossy
paper, labels, or envelopes.
1 Load the media as specified for the tray you are using. For help, see any of the following:
– Loading the trays
– Loading the multipurpose feeder
2 From the printer operator panel, set the Paper Type and Paper Size according to the media you
loaded.
Note: If the type of the media you are loading is the same as the media previously loaded,
you do not need to change the Paper Type setting.
To change a Paper Type or Paper Size setting:
a Press Menu until you see Paper Menu, and then press Select.
b Press Menu until you see Paper Type (or Paper Size), and then press Select.
Tray 1 Type (or Tr ay 1 Size) appears on the second line of the display.
c Press Select if you want to change the Tray 1 Type (or Tray 1 Size) setting or press Menu to
scroll to another source.
d Press Menu to scroll through a list of possible paper types (or sizes).
e When you see the correct paper type (or size), press Select to save the type as the default.
f Press Go to return the printer to the Ready state.
3 From the computer software application, set the paper type, size, and source according to the
media you loaded.
a In your word processor, spreadsheet, browser, or other application, select File Print.
b Click Properties (or Options, Printer, or Setup, depending on the application) to view the
printer driver settings.
c Select the tray containing the specialty media from the Form Source list box.
d Select your media type (transparencies, envelopes, and so on) from the Media Type list box.
e Select the size of the specialty media from the Form Type list box.
f Click OK, and then send your print job as usual.
26
Linking trays
• If you load the same size and type of paper or specialty media in more than one tray, the printer
automatically links the trays. This means that when one tray is empty, it feeds from the next linked
tray.
For example, if you have the same size and type of paper or specialty media loaded in tray 2 and
tray 4, the printer feeds from tray 2 until it becomes empty, and then it feeds from the next linked
tray—tra y 4.
• If you load the same size paper or specialty media in each tray, make sure it is also all the same
type to link the trays.
Once the trays you selected are loaded with the same size and type of paper or specialty media,
select the same Paper Type setting in the Paper Menu for these sources.
• To disable tray linking, set the Paper Type or Paper Size to a unique value in each one of the
trays.
Linking bins
If you attach an optional finisher or mailbox to your printer, you can link output bins, or otherwise specify
how the printer sends jobs to the bins, by changing the Configure Bins settings in the Paper Menu.
Value Description
Mailbox Lets you select an output bin when you send a job to print. (If you prefer, you can select a
Link Links all available bins so that when one bin becomes full, the printer sends jobs to the next
Mail Overflow* Sends jobs automatically to a preassigned overflow bin when the current bin becomes full.
Type Assignment Lets you assign different types of media to specific output bins or set of linked bins. The
* Only available if you have attached an optional mailbox.
To change the Configure Bins setting:
default output bin for all print jobs to go to.) The printer alerts you when the bin you selected
becomes full, and stops printing until you empty the bin.
linked bin.
printer then sends all printed media to the bin or set of linked bins that you designated to
receive each type of paper or specialty media.
1 Press Menu until you see Paper Menu, and then press Select.
2 Press Menu until you see Configure Bins, and then press Select. Mailbox appears on the second
line of the display.
3 Press Menu until you see the value you want, and then press Select to save the value as the bin
configuration default.
4 Press Go to return the printer to the Ready state.
For more information, see Configure Bins and Bin <x> Full.
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Holding a job in the printer
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in
memory. When you are ready to print the job, you must go to the printer and use the operator panel menus
to identify which held job you want to print.
Note: Print and Hold functions require a minimum of 128MB available printer memory. We
recommend a minimum of 256MB available printer memory and a hard disk.
Printing and deleting held jobs
Once held jobs are stored in printer memory, y ou can use the printer operator panel to specify what you
want to do with one or more of the jobs. You can select either Confidential Job or Held Jobs (Repeat Print,
Reserve Print, and Verify Print jobs) from the Job Menu. If you select Confidential Job, you must enter the
personal identification number (PIN) you specified in the driver when you sent the job. See Confidential
jobs for more information.
From either the Confidential Job or the Held Jobs menu items, you have five choices:
• Print All Jobs
• Print A Job
• Delete All Jobs
• Delete A Job
• Print Copies
Accessing held jobs from the operator panel
1 To access held jobs from the operator panel:
– If the printer is Busy, press Menu and the Job Menu appears.
– If the printer is Ready, continue to step 2.
2 Press Menu until you see Held Jobs or Confidential Job on the operator panel display, depending
on the type of job you want to access.
3 Press Select.
User Name appears on the first line of the operator panel. The second line displays the names of
users currently associated with Print and Hold jobs.
4 Press Menu until you see your user name.
Note: If you are looking for a Confidential Job, you are prompted to enter your PIN. See
Confidential jobs for more information.
5 Press Select.
6 Press Menu until the action you want to take is on the second line of the operator panel (Print A
Job, Delete A Job, and so on).
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7
Press Select.
– If you are lookin g f or a p articular jo b , pr ess Menu to scroll through the list of available jobs, and
press Select when the correct job is displayed. An asterisk (*) appears next to the job name
indicating you have chosen to print or delete that job.
– If you are prompted to enter the number of copies you want to print, use Menu to increase or
decrease the number on the display, and then press Select.
8 Press Go to print or delete specific jobs you have marked.
The printer briefly shows messages indicating what Print and Hold functions it is performing.
Recognizing when format errors occur
If the symbol appears on the display, it indicates that the printer had trouble formatting one or more of
the held jobs. These formatting problems are most commonly the result of insufficient printer memory or
invalid data that might cause the printer to flush the job.
When a symbol appears next to a held job, you can:
• Print the job. Be aware, however, that only part of the job may print.
• Delete the job. You may want to free up additional printer memory by scrolling through the list of
held jobs and deleting others you have sent to the printer.
If formatting errors are a recurring problem with held jobs, your printer may require more memory.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in
memory so you can print additional copies later. You can print additional copies as long as the job remains
stored in memory.
Note: Repeat Print jobs are automatically deleted from printer memory when the printer
requires extra memory to process additional held jobs.
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately, b ut stores the job in memory
so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.
Reserve Print jobs may be deleted if the printer requires extra memory to process additional held jobs.
See Printing and deleting held jobs for information.
Verify Print
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested
from the driver in printer memory. Use Verify Print to examine the first copy to see if it is satisfactory before
printing the remaining copies.
See Printing and deleting held jobs if you need help printing the additional copies stored in memory.
Note: Once all copies are printed, the Verify Print job is deleted from printer memory.
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Confidential jobs
When you send a job to the printer, you can enter a personal identification number (PIN) from the driver.
The PIN must be four digits using the numbers 1–6. The job is then held in printer memory until you enter
the same four-digit PIN from the printer operator panel and choose to print or delete the job. This ensures
that the job does not print until you are there to retrieve it, and no one else using the printer can print the
job.
When you select Confidential Job from the Job Menu and then select your user name, the following prompt
is displayed:
Enter PIN:
=____
Use the buttons on the operator panel to enter the four-digit PIN associated with your confidential job. The
numbers next to the button names identify which button to press for each digit (1–6). As you enter the PIN,
asterisks are displayed on the operator panel to ensure confidentiality.
Enter PIN
=****
If you enter an invalid PIN, the message No Jobs Found. Retry? appears. Press Go to reenter the PIN,
or press Stop to exit the Confidential Job menu.
When you enter a valid PIN, you have access to all print jobs matching the user name and PIN you
entered. The print jobs matching the PIN you entered appear on the display when you enter the Print A
Job, Delete A Job, and Print Copies menu items. You can then choose to print or delete jobs matching the
PIN you entered. (See Printing and deleting held jobs for more information.) After printing the job, the
printer deletes the confidential job from memory.
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