Lexmark C736 User Manual

Download

C734 and C736 Series

User's Guide

March 2012 www.lexmark.com

Machine type(s):

5026

Model(s):

210, 230, 280, 410, 430, 480

Contents 2

Safety information.......................................................................................5

Learning about the printer...........................................................................7

Thank you for choosing this printer!.........................................................................................................7

Finding information about the printer......................................................................................................7

Selecting a location for the printer............................................................................................................8

Printer configurations.............................................................................................................................10

Using the security lock feature................................................................................................................12

Understanding the printer control panel................................................................................................12

Additional printer setup.............................................................................14

Installing internal options........................................................................................................................14

Installing hardware options.....................................................................................................................30

Attaching cables......................................................................................................................................32

Verifying printer setup............................................................................................................................33

Setting up the printer software...............................................................................................................34

Setting up wireless printing.....................................................................................................................36

Installing the printer on a wired network...............................................................................................41

Changing port settings after installing a new network Internal Solutions Port......................................43

Setting up serial printing.........................................................................................................................45

Minimizing your printer's environmental impact........................................47

Saving paper and toner...........................................................................................................................47

Saving energy..........................................................................................................................................48

Recycling..................................................................................................................................................51

Loading paper and specialty media............................................................52

Setting the paper size and type...............................................................................................................52

Loading the paper tray............................................................................................................................52

Loading the multipurpose feeder............................................................................................................55

Linking and unlinking trays......................................................................................................................58

Paper and specialty media guidelines.........................................................60

Paper guidelines......................................................................................................................................60

Supported paper sizes, types, and weights.............................................................................................62

Contents 3

Printing......................................................................................................66

Printing a document................................................................................................................................66

Printing specialty documents..................................................................................................................67

Printing confidential and other held jobs................................................................................................69

Printing from a flash drive.......................................................................................................................71

Printing photos from a PictBridge‑enabled digital camera.....................................................................72

Printing information pages......................................................................................................................72

Canceling a print job................................................................................................................................73

Printing in black and white......................................................................................................................75

Using Max Speed and Max Yield.............................................................................................................75

Understanding printer menus....................................................................76

Menus list................................................................................................................................................76

Supplies menu.........................................................................................................................................77

Paper menu.............................................................................................................................................78

Reports menu..........................................................................................................................................88

Network/Ports menu...............................................................................................................................89

Security menu.......................................................................................................................................104

Settings menu........................................................................................................................................108

Help menu.............................................................................................................................................128

Maintaining the printer............................................................................130

Cleaning the exterior of the printer......................................................................................................130

Cleaning the printhead lenses...............................................................................................................130

Storing supplies.....................................................................................................................................132

Checking the status of supplies.............................................................................................................132

Ordering supplies..................................................................................................................................133

Replacing supplies.................................................................................................................................134

Moving the printer............................................................................................................. ...................143

Administrative support............................................................................145

Finding advanced networking and administrator information.............................................................145

Using the Embedded Web Server.........................................................................................................145

Checking the virtual display...................................................................................................................145

Checking the device status....................................................................................................................145

Setting up e‑mail alerts.........................................................................................................................146

Contents 4

Viewing reports.....................................................................................................................................146

Restoring the factory default settings...................................................................................................146

Copying printer settings to other printers.............................................................................................147

Clearing jams............................................................................................148

Avoiding jams........................................................................................................................................148

Accessing jam areas...............................................................................................................................148

200–201 paper jams..............................................................................................................................149

202 paper jam.......................................................................................................................................150

203 and 230 paper jams........................................................................................................................153

24x paper jam........................................................................................................................................155

250 paper jam.......................................................................................................................................156

Troubleshooting.......................................................................................157

Understanding printer messages..........................................................................................................157

Solving basic problems..........................................................................................................................169

Solving printing problems.....................................................................................................................170

Solving option problems........................................................................................................................173

Solving paper feed problems.................................................................................................................176

Solving print quality problems..............................................................................................................177

Solving color quality problems..............................................................................................................190

Contacting Customer Support...............................................................................................................193

Notices.....................................................................................................194

Product information..............................................................................................................................194

Edition notice........................................................................................................................................194

Power consumption..............................................................................................................................198

Index........................................................................................................208

Safety information 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides and rear of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

Safety information 6

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Learning about the printer 7

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Help using the printer softwar e Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at http://support.lexmark.com.

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at http://support.lexmark.com.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

Learning about the printer 8

What are you looking for? Find it here

The latest supplemental information, updates, and technical support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Telephone support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your region, and then select your product

to view the appropriate support site. Support telephone numbers and hours of operation for

your region or country can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• Rest of the world—See the printed warranty that

came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 9

1 152.4 mm (6.0 in.)

2 101.6 mm (4.0 in.)

3 609.6 mm (24.0 in.)

4 152.4 mm (6.0 in.)

5 304.8 mm (12.0 in.)

Learning about the printer 10

Printer configurations

Basic model

1 Standard exit bin

2 Paper support

3 Printer control panel

4 Standard 550‑sheet tray (Tray 1)

5 Multipurpose feeder

Configured models

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Learning about the printer 11

1 Standard exit bin

2 Paper support

3 Printer control panel

4 Optional 550‑sheet specialty media drawer

5 Optional 550‑sheet tray

6 Optional 2,000‑sheet tray

7 Standard 550‑sheet tray (Tray 1)

8 Multipurpose feeder

Learning about the printer 12

Using the security lock feature

The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached, the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to the printer in the location shown.

Understanding the printer control panel

1234

123

456

789

56789

Control panel item Description

1 Display The display shows messages and pictures that communicate the status of the

printer.

2 Select

Pressing initiates action on a menu item.

Learning about the printer 13

Control panel item Description

3 Navigation

buttons

4 Numeric

keypad

5 Back

6 Indicator light Indicates the printer status:

Press the up or down arrow button to scroll through menu lists. Press the left or right arrow button to scroll through values or text that rolls

to another screen.

Consists of the numbers 0–9, characters A through Z, an , and a backspace button.

Note: The

Returns the display to the previous screen

button functions as Caps Lock, and includes the # character.

• Off—The power is off, or the printer is in Eco Mode.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

7 Stop

8 Menus

9 USB Direct port Insert a USB flash drive to send data to the printer.

Stops all printer activity A list of options is offered once Stopped appears on the display.

Opens the menus index

Note: These menus are available only when the printer is in the Ready state.

Insert a USB cable from a digital camera to print photos with a PictBridge– enabled digital camera.

Additional printer setup 14

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code – PrintCryption

• Printer hard disk

• Lexmark – RS‑232‑C Serial ISP – Parallel 1284‑B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

Internal Solutions Ports (ISP)

N8150 802.11 b/g/n Wireless ISP

Additional printer setup 15

Accessing the system board to install internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This operation requires a flathead screwdriver.

1 Remove the cover.

a Turn the screws on the cover counterclockwise to loosen them, but do not remove them.

b Slide the cover up until each screw is in the keyhole.

c Pull the cover forward to remove it.

Additional printer setup 16

2 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1 Firmware and flash memory card connectors

2 Hard disk connector

3 Internal print server connector

4 Memory card connector

5 Dust cover

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection point along the edge of the card.

Additional printer setup 17

3 Open the memory card connector latches.

4 Align the notch on the memory card with the ridge on the connector.

1 Notch

2 Ridge

Additional printer setup 18

5 Push the memory card straight into the connector until it snaps into place.

6 Reattach the system board cover.

Installing a flash memory or firmware card

The system bo ard has two connections f or an optional flash mem ory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 19

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reattach the system board cover.

Additional printer setup 20

Installing an Internal Solutions Port

The system board supports one optional Lexmark Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the ISP and plastic tee.

Note: Avoid touching the components on the card.

3 Locate the appropriate connector on the system board.

Note: If an optional printer hard disk is currently installed, then it must first be removed. To remove the printer

hard disk:

Additional printer setup 21

a Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer

hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

b Remove the screws holding the printer hard disk in place.

Additional printer setup 22

c Remove the printer hard disk by pulling it upward to unseat the standoffs.

d Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then

remove the bracket. Set the printer hard disk aside.

4 Remove the metal cover from the ISP opening.

Additional printer setup 23

5 Align the posts of the plastic tee to the holes in the system board, and press downward until the tee snaps into

place. Be sure each post of the tee has latched completely, and the tee is seated firmly on the system board.

6 Install the ISP on the plastic tee. Angle the ISP over the plastic tee, and approach the plastic tee so that any

overhanging connectors will pass through the ISP opening in the system board cage.

Additional printer setup 24

7 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.

8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew

at this time.

Additional printer setup 25

9 Attach the two provided screws to secure the ISP mounting bracket to the system board cage.

10 Tighten the long thumbscrew.

Warning—Potential Damage: Do not overtighten the thumbscrew.

11 Insert the plug of the ISP interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color‑coded.

12 Reattach the system board cover.

Additional printer setup 26

Installing a printer hard disk

The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the printer hard disk.

Note: Avoid touching the components on the card.

3 Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

To install a printer hard disk onto the ISP:

a Using a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk

mounting bracket to the printer hard disk, and then remove the bracket.

Additional printer setup 27

b Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer

hard disk until the standoffs have seated into place.

c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 28

To install a printer hard disk directly on the system board:

a Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on

the printer hard disk until the standoffs have seated into place.

b Attach the two provided screws to secure the printer hard disk mounting bracket.

c Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 29

4 Reattach the system board cover.

Reattaching the system board cover

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch

something metal on the printer before touching any system board electronic components or connectors.

Note: This task requires a flathead screwdriver.

1 Align the eight keyholes with the screws to replace the cover.

Additional printer setup 30

2 Slide the cover down, and then turn each screw clockwise to tighten.

Installing hardware options

Installing optional trays

The printer supports three types of optional input sources: an optional 550‑sheet tray, an optional 2,000‑sheet tray, and an optional 550‑sheet specialty media drawer. Instructions for installing an optional input source are the same for each.

Note: The C736n, C736dn, and C736dtn model printers support a total of four optional input sources. The C734n, C734dn, C734dtn, and C734dnw model printers support a total of three optional input sources.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

Additional printer setup 31

1 Unpack the optional tray, and remove all packing material.

2 Place the tray in the location chosen for the printer.

Note: If you are installing more than one optional tray, the 2,000‑sheet tray must always be installed first

(configuring from the bottom up).

Warning—Potential Damage: The optional 550-sheet tray and the optional 550-sheet specialty media drawer are not interchangeable.

1 Optional 550‑sheet specialty media drawer

2 Optional 550‑sheet tray

3 Optional 2,000‑sheet tray

Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.

Additional printer setup 32

3 Align the printer with the tray, and then lower the printer into place.

4 Label the trays and drawers with the supplied number labels from the top down.

Note: The standard 550-sheet tray (Tray 1) must be labeled as the first tray.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup 33

1 USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown

while actively printing. A loss of data or a malfunction can occur.

2 Ethernet port

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Menu Settings Page appears, and then press .

After the menu settings page prints, the printer returns to the Ready state.

Additional printer setup 34

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Network Setup Page appears, and then press .

Note: If an optional internal print server is installed, Print Network <x> Setup Page appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup.

For Windows users

Close all open software programs.

2 Insert the Software and Documentation CD.

3 From the main installation dialog, click Install Printer and Software.

4 Follow the instructions on the computer screen.

For Macintosh users

Close all open software applications.

2 Insert the Software and Documentation CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install Printer and Software icon.

5 Follow the instructions on the computer screen.

Using the World Wide Web

Go to the Lexmark Web site at www.lexmark.com.

2 From the Drivers & Downloads menu, click Driver Finder.

3 Select your printer, and then select your operating system.

4 Download the driver and install the printer software.

Additional printer setup 35

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Open the Printers folder:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type control printers.

c Press Enter, or click OK.

The printer folder opens.

2 Select the printer.

3 Right‑click the printer, and then select Properties.

4 Click the Install Options tab.

5 Under Available Options, add any installed hardware options.

6 Click Apply.

For Macintosh users

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax.

3 Select the printer, and then click Options & Supplies.

4 Click Driver, and then add any installed hardware options.

5 Click OK.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.

3 Select the printer, and then from the Printers menu, choose Show Info.

4 From the pop‑up menu, choose Installable Options.

5 Add any installed hardware options, and then click Apply Changes.

Additional printer setup 36

Setting up wireless printing

Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP)

and Wi-Fi Protected Access (WPA) are types of security used on a network.

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are three basic options for Security Method: – WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

– WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X username and password

• Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.

Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer

on.

Additional printer setup 37

Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen.

2 Insert the Software and Documentation CD.

3 Click Install Printer and Software.

4 Click Agree to agree to the License Agreement.

5 Click Suggested, and then click Next.

6 Click Wireless Network Attach.

Additional printer setup 38

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the instructions on the computer screen to complete the software installation.

Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your

installation.

9 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8

for each computer.

Installing the printer on a wireless network (Macintosh)

Prepare to configure the printer

Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address in the space provided below:

MAC address: ___ ___ ___ ___ ___ ___

2 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer

on.

Enter the printer information

Access the AirPort options.

Additional printer setup 39

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications.

b From the Applications folder, double‑click Internet Connect.

c From the toolbar, click AirPort.

2 From the Network pop‑up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address

located on the MAC address sheet.

3 Open the Safari browser.

4 From the Bookmarks drop-down menu, select Show.

5 Under Collections, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple

Computer.

6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is

stored.

Configure the printer for wireless access

Type the name of your network (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode if you are using a wireless router.

3 Select the type of security you use to protect your wireless network.

4 Enter the security information necessary for the printer to join your wireless network.

5 Click Submit.

6 Open the AirPort application on your computer:

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications.

b From the Applications folder, double‑click Internet Connect.

c From the toolbar, click AirPort.

7 From the Network pop‑up menu, select your wireless network.

Additional printer setup 40

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Printer Setup Utility or Print Center.

1 Install a PPD file on the computer:

a Insert the Software and Documentation CD in the CD or DVD drive.

b Double-click the installer package for the printer.

c From the Welcome screen, click Continue.

d Click Continue again after viewing the Readme file.

e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.

f Select a Destination, and then click Continue.

g From the Easy Install screen, click Install.

h Type the user password, and then click OK.

All necessary software is installed on the computer.

i Click Close when installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder. 3 Locate and double‑click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Select the printer from the list. 6 Click Add.

b For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder.

Additional printer setup 41

3 Locate and double‑click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Installing the printer on a wired network

These instructions apply to Ethernet and fiber optic network connections.

Before you install the printer on a wired network, make sure that:

• You have completed the initial setup of the printer.

• The printer is connected to your network with the appropriate type of cable.

For Windows users

1 Insert the Software and Documentation CD.

Wait for the Welcome screen to appear.

If the CD does not launch after a minute, then do the following:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2 Click Install Printer and Software.

3 Click Agree to agree to the License Agreement.

4 Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select Custom and follow the instructions on the computer screen.

5 Select Wired Network Attach, and then click Next.

6 Select the printer manufacturer from the list.

7 Select the printer model from the list, and then click Next.

8 Select the printer from the list of printers discovered on the network, and then click Finish.

Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the

instructions on the computer screen.

9 Follow the instructions on the computer screen to complete the installation.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing a

network setup page” on page 34.

Additional printer setup 42

3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

4 Install the drivers and add the printer.

a Install a PPD file on the computer:

1 Insert the Software and Documentation CD in the CD or DVD drive. 2 Double-click the installer package for the printer. 3 From the Welcome screen, click Continue. 4 Click Continue again after viewing the Readme file. 5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

6 Select a Destination, and then click Continue. 7 From the Easy Install screen, click Install. 8 Type the user password, and then click OK.

All the necessary software is installed on the computer.

9 Click Restart when installation is complete.

b Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click IP. 5 Type the IP address of your printer in the Address field. 6 Click Add.

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Click IP. 6 Type the IP address of your printer in the Address field. 7 Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

Additional printer setup 43

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your

system support person for assistance.

Changing port settings after installing a new network Internal Solutions Port

When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer is assigned a new IP address. The printer configurations on computers that access the printer must be updated with this new IP address in order to print to it over the network.

Notes:

• If the printer has a static IP address that will stay the same, then you do not need to make any changes to the

computer configurations.

• If the computers are configured to print to the printer by a network name that will stay the same, instead of by

IP address, then you do not need to make any changes to the computer configurations.

• If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the

wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. In the event that the printer was configured for a wireless ISP while still attached to a wired connection, disconnect the wired connection, turn the printer off, and then turn the printer back on again. This will enable the wireless ISP.

• Only one network connection at a time is active. If you want to switch the connection type between wired and

wireless, you must first turn the printer off, connect the cable (to switch to a wired connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on again.

For Windows users

1 Print a network setup page and make a note of the new IP address.

2 Open the printers folder:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type control printers.

c Press Enter, or click OK.

The printers folder opens.

Additional printer setup 44

3 Locate the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Right‑click the printer.

5 Click Properties.

6 Click the Ports tab.

7 Locate the port in the list, and then select it.

8 Click Configure Port.

9 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network

setup page you printed in step 1.

10 Click OK, and then click Close.

For Macintosh users

1 Print a network setup page and make a note of the new IP address.

2 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

3 Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Click IP. e Type the IP address of your printer in the Address field.

f Click Add.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double‑click Utilities. c Double‑click Printer Setup Utility or Print Center. d From the Printer List, click Add. e Click IP.

f Type the IP address of your printer in the Address field.

g Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Click AppleTalk.

Additional printer setup 45

e Select the printer from the list.

f Click Add.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double‑click Utilities. c Double‑click Printer Setup Utility or Print Center. d From the Printer List, click Add. e Choose the Default Browser tab.

f Click More Printers. g From the first pop‑up menu, choose AppleTalk. h From the second pop‑up menu, select Local AppleTalk zone.

i Select the printer from the list.

j Click Add.

Setting up serial printing

In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available.

After installing the serial or communication (COM) port, you will need to configure the printer and the computer so they can communicate. Make sure you have connected the serial cable to the COM port on your printer.

1 Set the parameters in the printer:

a From the printer control panel, navigate to the menu with port settings.

b Locate the submenu with serial port settings.

c Make any necessary changes to the serial settings.

d Save the new settings.

e Print a menu settings page.

2 Install the printer driver:

a Insert the Software and Documentation CD. It launches automatically.

If the CD does not launch automatically, then do the following:

1 Click , or click Start and then click Run.

2 In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

b Click Install Printer and Software.

c Click Agree to accept the Printer Software License Agreement.

d Click Custom.

e Make sure Select Components is selected, and then click Next.

f Select the printer model from the menu, and then click Add Printer.

g Click the + beside the printer model under Select Components.

h Make sure the correct COM port is available under Select Components. This is the port where the serial cable

attaches to the computer (example: COM1).

Additional printer setup 46

i Make sure the box next to the selected printer model is checked.

j Select any other optional software you want to install, and then click Next.

k Click Finish to complete the printer software installation.

3 Set the COM port parameters:

After the printer driver is installed, you must set the serial parameters in the COM port assigned to the printer driver.

The serial parameters in the COM port must match the serial parameters you set in the printer.

a Open the Device Manager.

1 Click , or click Start and then click Run.

2 In the Start Search or Run box, type devmgmt.msc.

3 Press Enter, or click OK.

The Device Manager opens.

b Click + to expand the list of available ports.

c Select the communications port where you attached the serial cable to your computer (example: COM1).

d Click Properties.

e On the Port Settings tab, set the serial parameters to the same serial parameters in the printer.

Look for the printer settings under the serial heading on the menu settings page you printed earlier.

f Click OK, and then close all the windows.

g Print a test page to verify printer installation. When a test page prints successfully, printer setup is complete.

Minimizing your printer's environmental impact 47

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Conserving supplies

There are a number of ways you can reduce the amount of paper and toner you use when printing. You can:

Minimizing your printer's environmental impact 48

Use both sides of the paper

If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or the Lexmark Toolbar.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or the Lexmark Toolbar, to see how the document

will look before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 148.

Saving energy

Using Eco‑Mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

Note: See the table for the multiple settings that change when you select an Eco-Mode setting.

Choose To

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the

first page is printed.

• The printer enters Power Saver mode after one minute of inactivity.

• When the printer enters Power Saver mode, the printer control panel display light is turned off.

Paper

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance

• Enable the automatic duplex feature (on printer models that support duplex).

• Turn off print log features.

specifications for your printer.

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Settings appears, and then press .

4 Press the up or down arrow button until General Settings appears, and then press .

Minimizing your printer's environmental impact 49

5 Press the up or down arrow button until Eco‑Mode appears, and then press .

6 Press the left or right arrow button to scroll through the list of possible settings. Press at the correct setting.

Submitting Selection appears.

Reducing printer noise

Use Quiet Mode to reduce printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

Choose To

On (Text/Graphics)

Note: This setting is best suited for printing text and line graphics.

Reduce printer noise.

• Print jobs will process at one‑half the normal processing

speed.

• Printer engine motors do not start until a job is ready to

print. There will be a short delay before the first page is printed.

• Fans run at reduced speed or are turned off.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer. The fax is placed in standby mode.

• The alarm control and cartridge alarm sounds are turned

off.

• The printer will ignore the Advance Start command.

Off (Image/Photo)

Note: Selecting Photo from the driver may disable Quiet Mode and provide better print quality and full speed printing.

Use factory default settings. This setting supports the performance specifications for your printer.

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Settings appears, and then press .

4 Press the up or down arrow button until General Settings appears, and then press .

5 Press the up or down arrow button until Quiet Mode appears, and then press .

6 Press the left or right arrow button to scroll through the list of possible settings. Press at the correct setting.

Submitting Selection appears.

Adjusting Power Saver

Available settings range from 1–240 minutes. The factory default setting is 30 minutes.

To increase or decrease the number of minutes before the printer enters Power Saver mode, do one of the following:

Minimizing your printer's environmental impact 50

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2 Click Settings, and then click General Settings.

3 Click Timeouts.

4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters

Power Saver mode.

5 Click Submit.

Using the printer control panel

Make sure the printer is on and Ready appears.

2 Press .

3 Press the up or down arrow button until Settings appears, and then press .

4 Press the up or down arrow button until General Settings appears, and then press .

5 Press the up or down arrow button until Timeouts appears, and then press .

6 Press the up or down arrow button until Power Saver appears, and then press .

7 Press the up or down arrow button to increase or decrease the number of minutes before the printer enters Power

Saver mode, and then press

Adjusting the brightness of the display

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings, and then click Utilities Menu.

3 In the LCD Brightness box, type in the brightness you want for your display. Available settings range from 1–10. The

factory default setting is 5.

4 Click Submit.

Using the printer control panel

Make sure the printer is on and Ready appears.

2 Press .

3 Press the up or down arrow button until Settings appears, and then press .

4 Press the up or down arrow button until Utilities Menu appears, and then press .

Minimizing your printer's environmental impact 51

5 Press the up or down arrow button until LCD Brightness appears, and then press .

6 Press the up or down arrow button to select a setting, and then press .

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country from the list.

3 Follow the instructions on the computer screen.

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure tha t Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box.

Returning Lexmark cartridges for reuse or recycling

The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the pre‑paid shipping label. You can also:

1 Visit our Web site at www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country from the list.

3 Follow the instructions on the computer screen.

Loading paper and specialty media 52

Loading paper and specialty media

This section explains how to load the standard tray (Tray 1), also known as the 550-sheet tray, an optional 550-sheet tray, an optional 2,000-sheet tray, a multipurpose feeder, and an optional 550-sheet specialty media drawer. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the paper size and type

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Paper Menu appears, and then press .

4 Press the up or down arrow button until Paper Size/Type appears, and then press .

5 Press the up or down arrow button until the correct tray or feeder appears, and then press .

6 Press the left or right arrow button until the correct size appears, and then press .

Paper Type appears.

7 Press the left or right arrow button until the correct type appears, and then press .

Submitting selection appears. The printer returns to the Paper Size/Type menu.

Loading the paper tray

The printer has up to five input sources to select from: the standard tray (Tray 1), also known as the 550‑sheet tray, an optional 550‑sheet tray, an optional 2,000‑sheet tray, a multipurpose feeder, and an optional 550‑sheet specialty media drawer. Load the paper or specialty media used for the majority of print jobs in Tray 1. Proper paper loading prevents jams and facilitates trouble‑free printing.

Note: The C736n, C736dn, and C736dtn model printers will support a total of four optional input sources. The C734n, C734dn, C734dtn, and C734dnw model printers will support a total of three optional input sources.

Do not remove trays while a job prints or while Busy blinks on the printer control panel. Doing so may cause a jam.

1 Grasp the handle, and then pull the tray out. Remove the tray completely.

Loading paper and specialty media 53

Notice the size indicators on the bottom of the tray. Use these indicators to help position the guides.

2 Squeeze the width guide tabs as shown, and then slide the guide to the correct position for the size of paper being

loaded.

Notice the load line on the left side of the paper tray: it indicates the maximum height for loading paper.

Loading paper and specialty media 54

3 Squeeze the length guide tabs together, and then slide the length guide to the correct position for the size of paper

being loaded.

Note: The length guide has a locking device. To unlock the tray, slide the button on top of the length guide to the left as shown. To lock the tray once a length has been selected, slide the button back to the right.

4 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

5 Load the paper stack with the recommended print side faceup. Load the stack toward the back of the tray as shown.

When loading preprinted letterhead for simplex printing, place the header toward the front of the tray.

ABC

Loading paper and specialty media 55

6 Align the tray, and then reinsert it.

7 If a different type of paper was loaded than the type previously loaded in the tray, then change the paper type

setting for the tray from the printer control panel. For more information, see “Setting the paper size and type” on page 52.

Loading the multipurpose feeder

The multipurpose feeder accommodates a variety of media types, including envelopes. Media not kept in a tray can be loaded into the multipurpose feeder.

1 Stack height limiter

2 Tray release latch

3 Paper release lever

4 Size indicators

Loading paper and specialty media 56

5 Width guide

6 Width guide release tab

1 Press the tray release latch to the left, and then pull the multipurpose feeder down.

2 Gently pull the extension out until it is fully extended.

3 Prepare a media stack for loading.

• Flex sheets of paper back and forth to loos en them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.

Loading paper and specialty media 57

• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the media stack with the recommended print side facedown and the top edge entering the printer first.

Note: Load only one size and type of media at a time.

5 Load envelopes with the flap side up and the return address edge entering the printer first.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or

self‑stick adhesives. These envelopes may severely damage the printer.

6 Make sure the media is as far into the multipurpose feeder as it will go with very gentle pushing. Media should lie

flat and fit loosely in the multipurpose feeder.

Note: If the media is pushed too far into the multipurpose feeder, you must press the paper release lever to remove it.

7 From the printer control panel, set the Paper Size and Paper Type, and then press .

The multipurpose feeder can be closed when not in use.

Loading paper and specialty media 58

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the standard 550‑sheet tray and the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Creating a custom name for a paper type

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x> for each of the custom paper types that are loaded.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the

TCP/IP section.

2 Click Settings.

3 Click Paper Menu.

4 Click Custom Name.

5 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type

menus.

Loading paper and specialty media 59

6 Click Submit.

7 Click Custom Types.

Custom Types appears, followed by your custom name.

8 Select a Paper Type setting from the pick list next to your custom name.

9 Click Submit.

Assigning a custom paper type name to a tray

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link. Only trays with the same custom names assigned will link.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Paper Menu appears, and then press .

4 Press the up or down arrow button until Paper Size/Type appears, and then press .

5 Press the up or down arrow button until the correct tray or feeder appears, and then press .

6 Press the left or right arrow button until the correct size appears, and then press .

Paper Type appears.

7 Press the left or right arrow button until Custom Type <x> or another custom name appears, and then press

Submitting selection appears, followed by Paper Menu.

8 Verify that the correct Paper Type is associated with the custom name.

Note: Plain Paper is the factory default Paper Type associated with all Custom Type <x> names and user‑defined

custom names.

a From the Paper menu, press the up or down arrow button until Custom Types appears, and then press

b Press the up or down arrow button until appears next to the custom paper type name, and then press .

c Press the up or down arrow button until appears next to the Paper Type setting you want, and then press

Submitting selection appears.

Paper and specialty media guidelines 60

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7 x 10 in.), we recommend 90 g/m

paper.

Note: Duplex is supported only for 60‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb

(24 lb) or heavier

–120‑g/m2 (16‑lb–32‑lb bond) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60‑ to 135‑g/m grain short is recommended.

(16‑ to 36‑lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2,

Paper and specialty media guidelines 61

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(16 to 24 lb) weight paper.

Paper and specialty media guidelines 62

Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper input sources and the types of paper they support.

Note: To use a paper size that is unlisted, configure a Universal Paper Size.

For more information, see the Card Stock & Label Guide available on the Lexmark Web site at

http://support.lexmark.com.

Paper sizes supported by the printer

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is

139.7 x 210 mm (5.50 x 8.27 in.).

Paper size Dimensions Standard

550‑sheet tray (Tray

A4 210 x 297 mm

(8.27 x 11.7 in.)

A5 148 x 210 mm

(5.83 x 8.27 in.)

A6 105 x 148 mm

(4.13 x 5.83 in.)

JIS B5 182 x 257 mm

(7.17 x 10.1 in.)

Supported by C734 model printers only.

Supported by C736 model printers only.

This size setting formats the envelope for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software

application.

XX X X

Optional 550‑sheet tray

Optional 550‑sheet specialty media drawer

Optional 2,000‑sheet tray

Multipurpose feeder

Duplex unit

Paper and specialty media guidelines 63

Paper size Dimensions Standard

550‑sheet tray (Tray

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Executive 184.2 x 266.7 mm

(7.25 x 10.5 in.)

Oficio (México) 2 15.9 x 340.4 mm

(8.5 x 13.4 in.)

Folio 2 15.9 x 330.2 mm

(8.5 x 13 in.)

Statement 139.7 x 215.9 mm

XX X

(5.5 x 8.5 in.)

Universal

Note: Turn size

sensing off to support universal sizes that are close to standard media sizes.

148 x 210 mm to

215.9 x 355.6 mm (5.83 x 8.27 in. to

8.5 x 14 in.)

76.2 x 127 mm (3 x 5 in.) to

215.9 x 355.6 mm (8.5 x 14 in.)

XX X X

Optional 550‑sheet tray

Optional 550‑sheet specialty media drawer

Optional 2,000‑sheet tray

Multipurpose feeder

Duplex unit

76.2 x 127 mm

XXX X X

(3 x 5 in.) to

215.9 x 914.4 mm (8.5 x 36 in.)

76.2 x 127 mm

XXX X X

(3 x 5 in.) to

215.9 x 1219.2 mm (8.5 x 48 in.)

7 3/4 Envelope (Monarch)

98.4 x 190.5 mm (3.875 x 7.5 in.)

9 Envelope 98.4 x 226.1 mm

X X

(3.875 x 8.9 in.)

Com 10 Envelope

DL Envelope 110 x 220 mm

104.8 x 241.3 mm (4.12 x 9.5 in.)

X X

XX X X

(4.33 x 8.66 in.)

Supported by C734 model printers only.

Supported by C736 model printers only.

This size setting formats the envelope for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software

application.

Paper and specialty media guidelines 64

Paper size Dimensions Standard

550‑sheet tray (Tray

Optional 550‑sheet tray

Optional 550‑sheet specialty media

Optional 2,000‑sheet tray

Multipurpose feeder

Duplex unit

drawer

C5 Envelope 162 x 229 mm

X X

(6.38 x 9.01 in.)

B5 Envelope 176 x 250 mm

X X

(6.93 x 9.84 in.)

Other Envelope

85.7 x 165 mm to

215.9 x 355.6 mm

XX X X

(3.375 x 6.50 in. to 8.5 x 14 in.)

Supported by C734 model printers only.

Supported by C736 model printers only.

This size setting formats the envelope for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software

application.

Paper types and weights supported by the printer

The printer engine supports 60–220‑g/m2 (16–58‑lb) paper weights. The duplex unit supports 60–120‑g/m2 (16–32‑lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper and specialty media guidelines 65

Paper type Standard

550‑sheet tray (Tray 1)

Optional 550‑sheet tray

Optional 550‑sheet specialty

Optional 2,000‑sheet tray

Multipurpose feeder

media drawer

Paper

• Plain

• Bond

• Colored

• Custom Type [x]

• Letterhead

• Light

• Heavy

• Preprinted

• Rough/Cotton

• Recycled

Card stock X X

Transparencies

Labels

X X

• Paper

• Vinyl

Duplex unit

Glossy paper

Envelopes

This option is not supported by the duplex unit.

Do not use inkjet or 3M CG3710 transparencies.

Paper labels are supported. Other media such as vinyl may show print quality defects in some environments, and prolonged

XX X X

vinyl label usage may reduce fuser life. For more information, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

Use envelopes that lie flat when individually placed on a table facedown.

Printing 66

Printing

This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see "Avoiding jams" and "Storing paper."

Printing a document

1 Load paper into a tray or feeder.

2 From the printer control panel Paper menu, set the Paper Size/Type to match the loaded paper.

3 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded

paper, or select the appropriate tray or feeder.

c Click OK, and then click OK.

For Macintosh users

Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup.

2 Choose a paper size or create a custom size to match the loaded paper.

3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing 67

Printing specialty documents

Tips on using letterhead

Source or process Print side Paper orientation

• Standard 550‑sheet tray

• Optional 550‑sheet tray

Preprinted letterhead design is placed faceup.

The top edge of the sheet with the logo is placed at the front of the tray.

• Optional 2,000‑sheet tray

• Optional 550‑sheet specialty

media drawer

Duplex (two‑sided) printing from trays

Multipurpose feeder (simplex printing)

Multipurpose feeder (duplex printing)

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Preprinted letterhead design is placed facedown.

Preprinted letterhead design is placed faceup.

The top edge of the sheet with the logo is placed at the back of the tray.

The top edge of the sheet with the logo should enter the multipurpose feeder first.

The top edge of the sheet with the logo should enter the multipurpose feeder last.

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

• Feed transparencies from any tray or drawer, except the Optional 2,000‑sheet tray.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 170°C (338°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark part number 12A8240 for letter‑size transparencies and Lexmark part number 12A8241

for A4‑size transparencies.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 190°C (374°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 90 g/m

weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m (24 lb bond) weight.

(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Printing 68

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Paper labels are supported. Other media such as vinyl may show print quality defects in some environments, and prolonged vinyl label usage may reduce fuser life.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 190°C (374°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Printing 69

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

other paper‑handling problems.

• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 190°C (374°F)

without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi‑liquid and volatile components into the printer.

• Use grain short card stock when possible.

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN from

the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Printing 70

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

For Windows Users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Other Options, and then click Print and Hold.

4 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

6 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press

7 Press the up or down arrow button until appears next to your user name, and then press .

8 Press the up or down arrow button until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 11 on page 70.

9 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .

10 Press the up or down arrow button until appears next to the job you want to print, and then press .

11 Press the up or down arrow button until appears next to the number of copies you want to print, and then press

Note: Use the keypad to enter a number if necessary.

For Macintosh users

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press

6 Press the up or down arrow button until appears next to your user name, and then press .

7 Press the up or down arrow button until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 10 on page 71.

Printing 71

8 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .

9 Press the up or down arrow button until appears next to the job you want to print, and then press .

10 Press the up or down arrow button until appears next to the number of copies you want to print, and then press

Note: Use the keypad to enter a number if necessary.

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, .xps, and .dcx.

Notes:

• High‑speed flash drives must support the full‑speed USB standard. Flash drives supporting only USB low‑speed

capabilities are not supported.

• Flash drives must support the FAT (File Allocation Tables) system. Flash drives formatted with NTFS (New

Technology File System) or any other file system are not supported.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Make sure the printer is on and Ready appears.

2 Insert a flash drive into the front USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores it.

• If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Printing 72

3 Press the up or down arrow button until appears next to the document you want to print, and then press .

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print

job.

Note: Do not remove the flash drive from the printer until the document has finished printing.

If you leave the flash drive in the printer after leaving the initial USB menu screen, you can still print .pdf files from the flash drive as held jobs.

Printing photos from a PictBridge‑enabled digital camera

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with your camera.

2 Insert the other end of the USB cable into the USB port on the front of the printer.

Notes:

• Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. For more information, see

the camera documentation.

• If the PictBridge connection is successful, then a confirmation message appears on the printer display.

3 Follow the instructions on the camera to select and print photos.

Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the

camera.

Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

Printing 73

4 Press the up or down arrow button until Print Fonts appears, and then press .

5 Press the up or down arrow button until appears next to PCL Fonts, PostScript Fonts, or PPDS

Fonts, and then press

After the font sample list prints, Ready appears.

Printing a directory list

A directory list shows the resources stored in flash memory or on the hard disk.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Print Directory appears, and then press .

After the directory list prints, the printer returns to the Ready state.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

2 Hold down and the right arrow button while turning the printer on.

3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.

4 Press the up or down arrow button until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press the up or down arrow button until Exit Config Menu appears, and then press .

Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

Canceling a print job

Canceling a print job from the printer control panel

If the job is formatting or already printing, and Cancel a job appears on the first line of the display:

1 Press the up or down arrow button until Cancel appears.

A list of jobs appears.

2 Press the up or down arrow button until appears next to the job you want to cancel, and then press .

Note: Once a print job is sent, to easily cancel a job, press

arrow button until

Cancel a job appears, and then press .

. The Stopped screen appears. Press the up or down

Printing 74

Canceling a print job from the computer

For Windows users

1 Open the printers folder:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type control printers.

c Press Enter, or click OK.

The printers folder opens.

2 Double‑click the printer icon.

3 Select the job to cancel.

4 From the keyboard, press Delete.

From the Windows taskbar:

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double‑click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel.

3 From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax, and then double‑click the printer icon.

3 From the printer window, select the job to cancel.

4 From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 and earlier:

1 From the Go menu, choose Applications.

2 Double‑click Utilities, and then double‑click Printer Setup Utility or Print Center.

3 Double‑click the printer icon.

4 From the printer window, select the job to cancel.

5 From the icon bar at the top of the window, click the Delete icon.

Printing 75

Printing in black and white

To print all text and graphics using only the black toner cartridge, set the printer to Black Only.

Note: The printer driver is capable of overriding this setting.

1 From the printer control panel, press .

2 Press the up or down arrow button until Settings appears, and then press .

3 Press the up or down arrow button until Quality Menu appears, and then press .

4 Press the up or down arrow button until Print Mode appears, and then press .

5 Press the up or down arrow button until Black Only appears, and then press .

Submitting selection appears.

Using Max Speed and Max Yield

The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Yield is the factory default setting.

• Max Speed—Prints in color mode unless black only is selected by the driver. Prints in black only mode if the black

only driver setting is selected.

• Max Yield—Switches from black to color mode based on the color content found on each page. Frequent color

mode switching can result in slower printing if the content of pages is mixed.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address

in the TCP/IP section.

2 Click Settings.

3 Click Print Settings.

4 Click Setup Menu.

5 From the Printer Usage list, select Max Speed or Max Yield.

6 Click Submit.

Understanding printer menus 76

Understanding printer menus

Menus list

Supplies Paper Menu Reports Settings

Replace Supply Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Cyan Photoconductor Magenta Photoconductor Yellow Photoconductor Black Photoconductor Waste Toner Box Fuser Transfer Module

Security Network/Ports Help

Miscellaneous Security Settings Confidential Print Disk Wiping Security Audit Log Set Date/Time

Depending on the printer setup, this menu item appears as Standard Network, Wireless Network, or Network <x>.

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup

Active NIC

Standard Network Standard USB Parallel <x> Serial <x> SMTP Setup

Menu Settings Page Device Statistics Network Setup Page Network <x> Setup Page Profiles List NetWare Setup Page Print Fonts Print Directory Asset Report

Print All

Color Quality Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide Supplies Guide

General Settings Setup Menu Finishing Menu Quality Menu Utilities Menu XPS Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu Image Menu PictBridge Menu Flash Drive Menu

Understanding printer menus 77

Supplies menu

Menu item Description

Replace Supply

All Cyan Photoconductor Magenta Photoconductor Yellow Photoconductor Black Photoconductor

Cyan, Magenta, Yellow, or Black Cartridge

Early Warning Low Invalid Replace Missing or Defective OK Unsupported

Cyan, Magenta, Yellow, or Black Photoconductor

Early Warning Low Replace Missing OK

Provides the option to reset the supply counter for the photoconductor just replaced, or for all photoconductors

Select the photoconductor, and then select Yes or No:

• Select Yes to reset the supply counter.

• Select No to exit.

Note: A supply counter must be reset manually after a photoconductor is replaced.

Shows the status of the toner cartridges

Shows the status of the photoconductors

Waste Toner Box

Near Full Replace Missing OK

Fuser

Early Warning Low Replace Missing OK

Transfer module

Early Warning Low Replace Missing OK

Shows the status of the waste toner box

Shows the status of the fuser

Shows the status of the transfer module

Understanding printer menus 78

Paper menu

Default Source menu

Menu item Description

Default Source

Tray <x> MP Feeder Manual Paper Manual Env

Sets a default paper source for all print jobs

Notes:

• From the Paper menu, Configure MP must be set to Cassette for MP

Feeder to appear as a menu setting.

• Tray 1 (standard tray) is the factory default setting.

• If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Paper Size/Type menu

Menu item Description

Tray <x> Size

A4 A5 JIS B5 Legal Letter Executive Oficio (México) Folio Universal

Specifies the paper size loaded in each tray

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• For trays with automatic size sensing, only the size detected by the

hardware appears.

• If the same size and type of paper are in two trays and the Paper Size

and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Note: Only installed trays are listed in this menu.

Understanding printer menus 79

Menu item Description

Tray <x> Type

Plain Paper Card Stock Transparency Glossy Heavy Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Recycled Custom Type <x>

MP Feeder Size

A4 A5 A6 Executive Oficio (México) Folio JIS B5 Legal Letter Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Specifies the type of paper loaded in each tray

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom

Type <x>.

• Use this menu item to configure automatic tray linking.

Specifies the paper size loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette for MP

Feeder Size to appear as a menu item.

• Letter is the US factory default setting. A4 is the international factory

default setting.

Note: Only installed trays are listed in this menu.

Understanding printer menus 80

Menu item Description

MP Feeder Type

Plain Paper Card Stock Transparency Glossy Heavy Glossy Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Recycled Custom Type <x>

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (México) Folio Statement Universal

Specifies the type of paper loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette for MP

Feeder Type to appear as a menu item.

• Plain paper is the factory default setting.

Specifies the size of the paper being manually loaded

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Note: Only installed trays are listed in this menu.

Understanding printer menus 81

Menu item Description

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Roug/Cotton Custom Type <x>

Manual Env Size

7 3/4 Envelope 9 Envelope 10 Envelope C5 Envelope B5 Envelope DL Envelope Other Envelope

Specifies the type of paper being manually loaded

Note: Plain paper is the factory default setting.

Specifies the size of the envelope being manually loaded

Note: 10 Envelope is the US factory default setting. DL Envelope is the international factory default setting.

Manual Env Type

Envelope Rough Envelope Custom Type <x>

Note: Only installed trays are listed in this menu.

Specifies the type of envelope being manually loaded

Note: Envelope is the factory default setting.

Configure MP menu

Menu item Description

Configure MP

Cassette Manual

Determines when the printer selects paper from the multipurpose feeder

Notes:

• Cassette is the factory default setting.

• The Cassette setting configures the multipurpose feeder as an automatic

paper source.

• When Manual is selected, the multipurpose feeder can be used only for

manual feed print jobs.

Understanding printer menus 82

Substitute Size menu

Menu item Description

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Substitutes a specified paper size if the requested paper size is not available

Notes:

• All Listed is the factory default setting. All available substitutions are

• The Off setting indicates no size substitutions are allowed.

• Setting a substitution lets the job print without a Change Paper message

Paper Texture menu

Menu item Description

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the card stock loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

allowed.

appearing.

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Glossy Texture

Smooth Normal Rough

Heavy Glossy Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Specifies the relative texture of the transparencies loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the recycled paper loaded

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded

Note: Normal is the factory default setting.

Understanding printer menus 83

Menu item Description

Vinyl Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Smooth Normal Rough

Letterhead Texture

Smooth Normal Rough

Specifies the relative texture of the labels loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the envelopes loaded

Note: Rough is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded

Note: Rough is the factory default setting.

Understanding printer menus 84

Menu item Description

Custom <x> Texture

Smooth Normal Rough

Specifies the relative texture of the custom paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Paper Weight menu

Menu item Description

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the card stock loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

Specifies the relative weight of the transparencies loaded

Note: Normal is the factory default setting.

Recycled Weight

Light Normal Heavy

Glossy Weight

Light Normal Heavy

Heavy Glossy Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Vinyl Labels Weight

Light Normal Heavy

Specifies the relative weight of the recycled paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the glossy paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the glossy paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the labels loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the labels loaded

Note: Normal is the factory default setting.

Understanding printer menus 85

Menu item Description

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Specifies the relative weight of the paper loaded

Note: Rough is the factory default setting.

Specifies the relative weight of the envelopes loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the envelopes loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Colored Weight

Light Normal Heavy

Light Weight

Light Normal Heavy

Heavy Weight

Light Normal Heavy

Rough/Cotton Weight

Light Normal Heavy

Custom <x> Weight

Light Normal Heavy

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded

Note: Normal is the factory default setting.

Specifies the relative weight of the custom paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Understanding printer menus 86

Paper Loading menu

Menu item Description

Recycled Loading

Duplex Off

Glossy Loading

Duplex Off

Heavy Glossy Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Determines the paper loading direction for all jobs that specify Recycled as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Glossy as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Heavy Glossy as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Bond as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Letterhead as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Preprinted as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Colored as the paper type

Note: Off is the factory default setting.

Light Loading

Duplex Off

Heavy Loading

Duplex Off

Custom <x> Loading

Duplex Off

Determines the paper loading direction for all jobs that specify Light as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Heavy as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Custom <x> as the paper type

Notes:

• Off is the factory default setting.

• Custom <x> Loading is available only if the custom type is

supported.

Notes:

• Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print

Properties.

• If Duplex is selected, then all print jobs for the selected paper type are sent through the duplex unit, including

1‑sided jobs.

Understanding printer menus 87

Custom Types menu

Menu item Description

Custom Type <x>

Paper Card Stock Glossy Transparency Labels Vinyl Labels Envelope

Recycled

Paper Card Stock Glossy Transparency Labels Vinyl Labels Envelope

Associates a paper or specialty media type with a Custom Type <x> name or a user‑defined Custom Name created from the Embedded Web Server or MarkVision

Notes:

Professional

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Specifies the recycled paper type loaded in a tray. This will also be the Recycled setting in other menus.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Universal Setup menu

These menu items are used to specify the height and width of the Universal Paper Size. The Universal Paper Size is a user‑defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet.

Menu item Description

Units of Measure

Inches Millimeters

Identifies the units of measure

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Portrait Width

3–8.5 inches 76–216 mm

Sets the portrait width

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. Inches can be increased

in 0.01‑inch increments.

• 216 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Understanding printer menus 88

Menu item Description

Portrait Height

3–14.17 inches 76–360 mm

Feed Direction

Short Edge Long Edge

Reports menu

Sets the portrait height

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. Inches can be increased in

0.01‑inch increments.

• 356 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Specifies the feed direction

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only if the longest edge is shorter than the

maximum width supported in the tray.

Menu item Description

Menu Settings Page Prints a report containing information about paper loaded into trays, installed

memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, and the status of the network connection

Note: The page prints when this item is selected.

Device Statistics Prints a report containing printer statistics such as supply information and details

about printed pages

Note: The page prints when this item is selected.

Network Setup Page Prints a report containing information about the network printer settings, such

as the TCP/IP address information

Notes:

• This menu item appears only for network printers or printers connected to

print servers.

• The page prints when this item is selected.

Understanding printer menus 89

Menu item Description

Network <x> Setup Page Prints a report containing information about the network printer settings, such

as the TCP/IP address information

Notes:

• This selection is available when more than one network option is installed.

• This menu item appears only for network printers or printers connected to

print servers.

• The page prints when this item is selected.

Profiles List Prints a list of profiles stored in the printer

Note: The page prints when this item is selected.

NetWare Setup Page Prints a report containing NetWare‑specific information about the network

settings

Notes:

• This menu item appears only for printers with an internal print server

installed.

• The page prints when this item is selected.

Print Fonts

PCL Fonts PostScript Fonts

Print Directory Prints a list of all the resources stored on an optional flash memory card or printer

Prints a report of all the fonts available for the printer language currently set in the printer

Note: A separate list is available for PCL and PostScript emulations.

hard disk

Notes:

• Job Buffer Size must be set to 100%.

• The optional flash memory or printer hard disk must be installed correctly

and working properly.

• The page prints when this item is selected.

Asset Report Prints a report containing each piece of printer asset information, such as the

serial number and model name.

Note: The page prints when this item is selected.

Network/Ports menu

Active NIC menu

Menu item Description

Active NIC

Auto <list of available network cards>

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network card is installed.

Understanding printer menus 90

Standard Network or Network <x> menus

Note: Only active ports appear in this menu; all inactive ports are omitted.

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

Off Auto

Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Network Buffer

Auto 3K to <maximum size allowed>

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the network input buffer

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Understanding printer menus 91

Menu item Description

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

Std Network Setup

Reports or Network Reports Network Card TCP/IP IPv6 Wireless AppleTalk NetWare LexLink

Net <x> Setup

Reports or Network Reports Network Card TCP/IP IPv6 Wireless AppleTalk NetWare LexLink

Temporarily stores jobs on the printer hard disk before printing. This menu only appears if a formatted disk is installed.

Notes:

• Off is the factory default setting.

• The On value buffers jobs on the printer hard disk. This menu selection

appears only when a formatted disk is installed and is not defective.

• The Auto setting buffers print jobs only if the printer is busy processing data

from another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

For descriptions and settings of the network setup menus, see the following:

• “Network Reports menu” on page 91

• “Network Card menu” on page 92

• “TCP/IP menu” on page 92

• “IPv6 menu” on page 94

• “Wireless menu” on page 94

• “AppleTalk menu” on page 95

• “NetWare menu” on page 95

• “LexLink menu” on page 96

Note: The Wireless menu appears only when the printer is connected to a wireless network.

Network Reports menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Reports or Network Reports

Understanding printer menus 92

Menu item Description

Print Setup Page

Print NetWare Setup Page

Prints a report containing information about the current network setup

Notes:

• The Setup Page contains information about the network printer settings, such as the

TCP/IP address.

• The NetWare Setup Page menu item appears only on models that support NetWare and

shows information about NetWare settings.

Network Card menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Network Card

Menu item Description

View Card Status

Connected Disconnected

View Card Speed Lets you view the speed of a currently active network card

Network Address

UAA LAA

Lets you view the connection status of the Network Card

Lets you view the network addresses

Job Timeout

0‑225 seconds

Sets the amount of time in seconds that a network print job can take before it is canceled

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

Banner Page

Off On

Allows the printer to print a banner page.

Note: Off is the factory default setting.

TCP/IP menu

Use the following menu items to view or set the TCP/IP information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > TCP/IP

Understanding printer menus 93

Menu item Description

Activate

On Off

View Hostname Lets you view the current TCP/IP hostname

IP Address Lets you view or change the current TCP/IP Address

Netmask Lets you view or change the current TCP/IP Netmask

Gateway Lets you view or change the current TCP/IP Gateway

Enable DHCP

On Off

Enable RARP

On Off

Enable BOOTP

On Off

Activates TCP/IP

Note: On is the factory default setting.

Note: This can be changed only from the Embedded Web Server.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Specifies the DHCP address and parameter assignment setting

Note: On is the factory default setting.

Specifies the RARP address assignment setting

Note: On is the factory default setting.

Specifies the BOOTP address assignment setting

Note: On is the factory default setting.

Enable Auto IP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

WINS Server Address Lets you view or change the current WINS Server Address

Enable DDNS

Yes No

Enable mDNS

Yes No

DNS Server Address Lets you view or change the current DNS Server Address

Enable HTTPS

Yes No

Specifies the Zero Configuration Networking setting

Note: Yes is the factory default setting.

Enables the built-in FTP server, which allows you to send files to the printer using the File Transfer Protocol.

Note: Yes is the factory default setting.

Enables the built-in Web server (Embedded Web Server). When this is enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

Lets you view or change the current DDNS setting

Note: Yes is the factory default setting.

Lets you view or change the current mDNS setting

Note: Yes is the factory default setting.

Lets you view or change the current HTTPS setting

Note: Yes is the factory default setting.

Understanding printer menus 94

IPv6 menu

Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > IPv6

Menu item Description

Enable IPv6

On Off

Auto Configuration

On Off

View Hostname

View Address

View Router Address

Enable DHCPv6

On Off

Enables IPv6 in the printer

Note: On is the factory default setting.

Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router

Note: On is the factory default setting.

Lets you view the current setting

Note: These settings can be changed only from the Embedded Web Server.

Enables DHCPv6 in the printer

Note: On is the factory default setting.

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.

Note: This menu is available only for models connected to a wireless network.

This menu is available from the Network/Ports menu:

Network/Ports > Network <x> > Net <x> Setup > Wireless

Menu item Description

Network Mode

Infrastructure Ad hoc

Specifies the network mode

Notes:

• Infrastructure mode lets the printer access a network using an

access point.

• Ad hoc is the factory default setting. Ad hoc mode configures the

printer for wireless networking directly between it and a computer.

Compatibility

802.11n

802.11b/g

802.11b/g/n

Choose Network

Specifies the wireless standard for the wireless network

Lets you select an available network for the printer to use

Understanding printer menus 95

Menu item Description

View Signal Quality Lets you view the quality of the wireless connection

View Security Mode Lets you view the encryption method for the wireless connection.

“Disabled” indicates that the wireless network is not encrypted.

AppleTalk menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > AppleTalk

Menu item Description

Activate

Yes No

View Name Shows the assigned AppleTalk name

View Address Shows the assigned AppleTalk address

Set Zone

Activates AppleTalk support

Note: Yes is the factory default setting.

Note: The name can be changed only from the Embedded Web Server.

Note: The address can be changed only from the Embedded Web Server.

Provides a list of AppleTalk zones available on the network

Note: The default setting is the default zone for the network. If no default zone exists, the zone marked with an * is the default setting.

NetWare menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > NetWare

Menu item Description

Activate

Yes No

Activates NetWare support

Note: No is the factory default setting.

View Login Name Lets you view the assigned NetWare login name

Note: This can be changed only from the Embedded Web Server.

Print Mode Lets you view the assigned NetWare print mode

Note: This can be changed only from the Embedded Web Server.

Network Number Lets you view the assigned NetWare network number

Note: This can be changed only from the Embedded Web Server.

Understanding printer menus 96

Menu item Description

Select SAP Frames

Ethernet 802.2 Ethernet 802.3 Ethernet Type II Ethernet SNAP

Packet Burst

Yes No

NSQ/GSQ Mode

Yes No

Enables the Ethernet frame type setting

Note: On is the factory default setting for all menu items.

Reduces network traffic by allowing the transfer and acknowledgement of multiple data packets to and from the NetWare server

Note: Yes is the factory default setting.

Specifies the NSQ/GSQ Mode setting

Note: Yes is the factory default setting.

LexLink menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > LexLink menu

Menu item Description

Activate

On Off

Activates LexLink support

Note: Off is the factory default setting.

View Nickname Lets you view the assigned LexLink nickname

Note: The LexLink nickname can be changed only from the Embedded Web

Server.

Standard USB menus

Menu item Description

PCL SmartSwitch

On Off

Sets the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if the PS

Smartswitch setting is On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch setting is Off.

Understanding printer menus 97

Menu item Description

PS SmartSwitch

On Off

NPA Mode

On Off Auto

USB Buffer

Disabled Auto 3k to <maximum size allowed>

Sets the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if the PCL

Smartswitch setting is On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch setting is Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the USB input buffer

Notes:

• Auto is the factory default setting.

• The Disabled setting turns off job buffering. Any jobs already buffered on the

disk are printed before normal processing is resumed.

• The USB buffer size value can be changed in 1-k increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether the Resource Save setting is On or Off.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

Temporarily stores jobs on the printer hard disk before printing

Notes:

• Off is the factory default setting.

• The On setting buffers jobs on the printer hard disk.

• The Auto setting buffers print jobs only if the printer is busy processing data

from another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Understanding printer menus 98

Menu item Description

ENA Address Sets the network address information for an external print server that is attached to

the printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

ENA Netmask Sets the netmask information for an external print server that is attached to the

printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

ENA Gateway Sets the gateway information for an exter nal print server that is attached to the printer

using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Parallel <x> menu

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Sets the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Understanding printer menus 99

Menu item Description

Parallel Buffer

Disabled Auto 3k to <maximum size allowed>

Job Buffering

Off On Auto

Sets the size of the parallel input buffer

Notes:

• Auto is the factory default setting.

• The Disabled setting turns off job buffering. Any jobs already buffered on the

disk are printed before normal processing is resumed.

• The parallel buffer size setting can be changed in 1k increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Parallel Buffer, disable or reduce

the size of the USB, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Temporarily stores jobs on the printer hard disk before printing

Notes:

• Off is the factory default setting.

• The Off setting does not buffer print jobs to the printer hard disk.

• The On setting buffers jobs on the printer hard disk.

• The Auto setting buffers print jobs only if the printer is busy processing data

from another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Advanced Status

On Off

Parallel Protocol

Standard Fastbytes

Honor Init

On Off

Enables bidirectional communication through the parallel port

Notes:

• On is the factory default setting.

• The Off setting disables parallel port negotiation.

Specifies the parallel port protocol

Notes:

• Fastbytes is the factory default setting. It provides compatibility with most

existing parallel ports and is the recommended setting.

• The Standard setting tries to resolve parallel port communication problems.

Determines whether or not the printer honors printer hardware initialization requests from the computer

Notes:

• Off is the factory default setting.

• The computer requests initialization by activating the Init signal from the

parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Understanding printer menus 100

Menu item Description

Parallel Mode 2

On Off

Mac Binary PS

On Off Auto

ENA Address

ENA Netmask

ENA gateway

Determines whether or not the parallel port data is sampled on the leading or trailing edge of strobe

Note: On is the factory default setting.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Sets the network address information for an external print server that is attached to the printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Sets the netmask information for an external print server that is attached to the printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Sets the gateway information for an external print server that is attached to the printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Serial <x> menu

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Sets the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Lexmark C736 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Thank you for choosing this printer!

Finding information about the printer

Selecting a location for the printer

Printer configurations

Using the security lock feature

Understanding the printer control panel

Additional printer setup

Installing internal options

Available internal options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing an Internal Solutions Port

Installing a printer hard disk

Reattaching the system board cover

Installing hardware options

Installing optional trays

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing printer software

Updating available options in the printer driver

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on a wired network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper and other office papers

Conserving supplies

Saving energy

Reducing printer noise

Adjusting Power Saver

Adjusting the brightness of the display

Recycling

Recycling Lexmark products

Recycling Lexmark packaging

Returning Lexmark cartridges for reuse or recycling

Loading paper and specialty media

Setting the paper size and type

Loading the paper tray

Loading the multipurpose feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type name to a tray

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Storing paper

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper types and weights supported by the printer

Printing

Printing a document

Printing a document

Printing specialty documents

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing confidential and other held jobs

Holding jobs in the printer