C54x Series
User's Guide
www.lexmark.com
Contents
Safety information.............................................................................9
Learning about the printer.............................................................11
Finding information about the printer........................................................................................................................11
Printer configurations........................................................................................................................................................12
Selecting a location for the printer...............................................................................................................................13
Understanding the printer control panel...................................................................................................................14
Additional printer setup..................................................................16
Installing internal options................................................................................................................................................16
Available options ............................................................................................................................................................................ 16
Accessing the system board to install internal options.................................................................................................... 17
Installing a memory card ............................................................................................................................................................. 19
Installing a flash memory card ................................................................................................................................................... 21
Installing hardware options.............................................................................................................................................23
Installing a 650-sheet duo drawer ............................................................................................................................................ 23
Attaching cables..................................................................................................................................................................24
Verifying printer setup.......................................................................................................................................................25
Printing menu settings pages .................................................................................................................................................... 25
Printing a network setup page .................................................................................................................................................. 26
Setting up the printer software......................................................................................................................................26
Installing printer software ........................................................................................................................................................... 26
Updating available options in the printer driver................................................................................................................. 27
Setting up wireless printing.............................................................................................................................................28
Information you will need to set up the printer on a wireless network...................................................................... 28
Installing the printer on a wireless network (Windows) ................................................................................................... 29
Installing the printer on a wireless network (Macintosh)................................................................................................. 30
Installing the printer on a wired network .............................................................................................................................. 33
Loading paper and specialty media.............................................36
Linking and unlinking trays.............................................................................................................................................36
Linking trays...................................................................................................................................................................................... 36
Unlinking trays ................................................................................................................................................................................. 36
Assigning a Custom Type <x> name....................................................................................................................................... 36
Setting the Paper Size and Paper Type........................................................................................................................37
Configuring Universal paper settings..........................................................................................................................37
Loading the standard 250-sheet tray...........................................................................................................................38
Loading the optional 650-sheet duo drawer............................................................................................................40
Contents
2
Using the multipurpose feeder......................................................................................................................................41
Using the manual feeder..................................................................................................................................................43
Paper and specialty media guide..................................................45
Paper guidelines..................................................................................................................................................................45
Paper characteristics...................................................................................................................................................................... 45
Unacceptable paper ...................................................................................................................................................................... 46
Selecting paper................................................................................................................................................................................ 46
Selecting preprinted forms and letterhead........................................................................................................................... 46
Storing paper........................................................................................................................................................................47
Supported paper sizes, types, and weights...............................................................................................................47
Paper sizes supported by the printer ...................................................................................................................................... 47
Paper types supported by the printer..................................................................................................................................... 48
Paper types and weights supported by the printer ........................................................................................................... 49
Paper capacities............................................................................................................................................................................... 50
Using recycled paper and other office papers ..................................................................................................................... 51
Printing...............................................................................................52
Printing a document..........................................................................................................................................................52
Printing specialty documents.........................................................................................................................................53
Tips on using letterhead............................................................................................................................................................... 53
Tips on using transparencies ...................................................................................................................................................... 54
Tips on using envelopes............................................................................................................................................................... 54
Tips on using paper labels........................................................................................................................................................... 55
Tips on using card stock............................................................................................................................................................... 56
Printing from a flash drive................................................................................................................................................57
Printing information pages..............................................................................................................................................58
Printing a font sample list............................................................................................................................................................ 58
Printing a directory list.................................................................................................................................................................. 58
Printing the print quality test pages........................................................................................................................................ 58
Canceling a print job from the printer control panel ........................................................................................................ 58
Canceling a print job from the computer .............................................................................................................................. 59
Clearing jams.....................................................................................61
Avoiding jams.......................................................................................................................................................................61
Understanding jam numbers and locations..............................................................................................................62
200 paper jam.......................................................................................................................................................................63
201 paper jam.......................................................................................................................................................................63
202 paper jam.......................................................................................................................................................................64
230 paper jam.......................................................................................................................................................................66
235 paper jam.......................................................................................................................................................................66
Contents
3
242 paper jam.......................................................................................................................................................................66
250 paper jam.......................................................................................................................................................................67
Understanding printer menus.......................................................68
Menus list................................................................................................................................................................................68
Supplies menu......................................................................................................................................................................69
Paper menu...........................................................................................................................................................................69
Default Source menu..................................................................................................................................................................... 69
Paper Size/Type menu .................................................................................................................................................................. 70
Paper Texture menu ...................................................................................................................................................................... 73
Paper Weight menu....................................................................................................................................................................... 74
Paper Loading menu ..................................................................................................................................................................... 75
Custom Types menu...................................................................................................................................................................... 77
Universal Setup menu................................................................................................................................................................... 77
Reports....................................................................................................................................................................................78
Menu Settings Page menu .......................................................................................................................................................... 78
Device Statistics menu.................................................................................................................................................................. 78
Network Setup Page menu ......................................................................................................................................................... 79
Profile List menu ............................................................................................................................................................................. 79
Print Fonts menu............................................................................................................................................................................. 79
Print Directory menu ..................................................................................................................................................................... 79
Print Defects menu......................................................................................................................................................................... 79
Print Demo menu ........................................................................................................................................................................... 80
Asset Report menu......................................................................................................................................................................... 80
Network/Ports.......................................................................................................................................................................80
Active NIC menu.............................................................................................................................................................................. 80
Network menu ................................................................................................................................................................................. 80
Wireless menu.................................................................................................................................................................................. 81
USB menu .......................................................................................................................................................................................... 82
Settings...................................................................................................................................................................................84
General Settings menu ................................................................................................................................................................. 84
Setup menu ...................................................................................................................................................................................... 86
Finishing menu................................................................................................................................................................................ 87
Quality menu.................................................................................................................................................................................... 89
Utilities menu................................................................................................................................................................................... 92
PDF menu .......................................................................................................................................................................................... 92
PostScript menu .............................................................................................................................................................................. 93
PCL Emul menu ............................................................................................................................................................................... 93
Image menu...................................................................................................................................................................................... 96
PictBridge menu.............................................................................................................................................................................. 96
Flash drive menu............................................................................................................................................................................. 97
Contents
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Understanding printer messages.................................................98
List of status and error messages...................................................................................................................................98
Maintaining the printer.................................................................109
Storing supplies.................................................................................................................................................................109
Conserving supplies.........................................................................................................................................................109
Checking the status of supplies...................................................................................................................................109
Checking the status of supplies from the printer control panel..................................................................................109
Checking the status of supplies from a network computer..........................................................................................109
Ordering supplies..............................................................................................................................................................110
Ordering toner cartridges..........................................................................................................................................................110
Ordering imaging kits .................................................................................................................................................................111
Ordering a waste toner bottle..................................................................................................................................................111
Replacing supplies............................................................................................................................................................111
Replacing the waste toner bottle ...........................................................................................................................................111
Replacing a black imaging kit ..................................................................................................................................................115
Replacing a black and color imaging kit ..............................................................................................................................120
Replacing a toner cartridge.......................................................................................................................................................125
Replacing a developer unit .......................................................................................................................................................127
Cleaning the exterior of the printer............................................................................................................................132
Recycling Lexmark products.........................................................................................................................................133
Moving the printer............................................................................................................................................................133
Before moving the printer.........................................................................................................................................................133
Moving the printer to another location................................................................................................................................133
Shipping the printer ....................................................................................................................................................................133
Administrative support.................................................................134
Restoring the factory default settings.......................................................................................................................134
Adjusting Power Saver....................................................................................................................................................134
Using the Embedded Web Server...............................................................................................................................135
Setting up e-mail alerts...................................................................................................................................................135
Configuring supply notifications.................................................................................................................................135
Copying printer settings to other printers...............................................................................................................136
Troubleshooting.............................................................................137
Solving basic printer problems....................................................................................................................................137
Solving printing problems.............................................................................................................................................137
Printer control panel display is blank or displays only diamonds...............................................................................137
Error message about reading USB drive appears..............................................................................................................137
Contents
5
Jobs do not print...........................................................................................................................................................................137
Job takes longer than expected to print..............................................................................................................................138
Job prints from the wrong tray or on the wrong paper .................................................................................................138
Incorrect characters print...........................................................................................................................................................138
Tray linking does not work........................................................................................................................................................139
Large jobs do not collate ...........................................................................................................................................................139
Unexpected page breaks occur...............................................................................................................................................139
Solving option problems................................................................................................................................................140
Option does not operate correctly or quits after it is installed ....................................................................................140
Drawers.............................................................................................................................................................................................140
Flash memory card.......................................................................................................................................................................140
Multipurpose feeder ....................................................................................................................................................................141
Memory card ..................................................................................................................................................................................141
Solving paper feed problems.......................................................................................................................................141
Paper frequently jams .................................................................................................................................................................141
Paper jam message remains after jam is cleared ..............................................................................................................142
Page that jammed does not reprint after you clear the jam.........................................................................................142
Solving print quality problems....................................................................................................................................142
Isolating print quality problems..............................................................................................................................................142
Blank pages.....................................................................................................................................................................................143
Characters have jagged or uneven edges ...........................................................................................................................143
Clipped images ..............................................................................................................................................................................144
Dark lines .........................................................................................................................................................................................144
Gray background ..........................................................................................................................................................................144
Incorrect margins..........................................................................................................................................................................145
Light colored line, white line, or incorrectly colored line...............................................................................................145
Paper curl.........................................................................................................................................................................................146
Print irregularities .........................................................................................................................................................................146
Print is too dark..............................................................................................................................................................................147
Print is too light .............................................................................................................................................................................148
Repeating defects.........................................................................................................................................................................149
Skewed print...................................................................................................................................................................................150
Solid color pages...........................................................................................................................................................................150
Toner fog or background shading appears on the page...............................................................................................150
Toner rubs off.................................................................................................................................................................................150
Toner specks...................................................................................................................................................................................151
Transparency print quality is poor..........................................................................................................................................151
Uneven print density ...................................................................................................................................................................152
Solving color quality problems....................................................................................................................................152
Color misregistration...................................................................................................................................................................152
FAQ about color printing...........................................................................................................................................................153
Contacting Customer Support.....................................................................................................................................156
Contents
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Notices..............................................................................................157
Product information.........................................................................................................................................................157
Edition notice.....................................................................................................................................................................157
Industry Canada notices.................................................................................................................................................160
Power consumption.........................................................................................................................................................165
Index.................................................................................................173
Contents
7 8
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions .
You must understand the sect ion in your operat ing instructions that discusses the guidelines for select ing print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury
or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information
9
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
SAVE THESE INSTRUCTIONS.
Safety information
10
Learning about the printer
Finding information about the printer
Setup
Description Where to find
The Setup information gives you instructions for setting
up the printer. Follow the set of instructions for local,
network, or wireless, depending on what you need.
information
You can find the Setup information on the side of the printer box
or on the Lexmark Web site at www.lexmark.com.
Help
Description Where to find
The Help gives you instructions for using the software. While in any Lexmark software program, click Help, Tips
Help, or Help Help Topics.
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
• US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
Telephone numbers and support hours
vary by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
• Mexico: 001-888-377-0063
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Telephone numbers and support
times may change without notice. For the
most recent telephone numbers available,
see the printed warranty statement that
came with your printer.
E-mail support
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT.
2 Click Technical Support.
3 Select your printer type.
4 Select your printer model.
5 From the Support Tools section, click
e-Mail Support.
6 Complete the form, and then click
Submit Request.
Learning about the printer
11
E-mail support varies by country or region,
and may not be available in some
instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
Printer configurations
Basic model
The following illustration shows the basic printer model:
1 Standard exit bin
Standard 250-sheet tray (Tray 1)
2
Manual feeder
3
Printer control panel
4
Learning about the printer
12
Fully configured model
The following illustration shows the fully configured printer model with a 650-sheet duo drawer:
1 650-sheet duo drawer (Tray 2)
2 Multipurpose feeder latch
3 Multipurpose feeder
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install
any options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer
13
304.8 mm (12.0 in.)
1
508 mm (20.0 in.)
2
3 304.8 mm (12.0 in.)
304.8 mm (12.0 in.)
4
5 508 mm (20.0 in.)
When the printer is set up, allow clearance around it as shown.
Understanding the printer control panel
Control panel item Description
1
2
Display Shows messages that communicate the status of the printer
Select
Press to initiate action on a menu item.
Learning about the printer
14
Control panel item Description
3
Indicator light Indicates the printer status:
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
4 Stop/Cancel Stops all printer activity
A list of options is offered once Stopped appears on the display.
5
6
7 Menu Opens the menu index
Navigation buttons
Back Returns the display to the previous screen
Press or to scroll through menu lists.
Note: The menus are available only when the printer is in the Ready state.
Learning about the printer
15
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Note: Options are available only for some printer models.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
• Printer memory
• Flash memory
• Font cards
Additional printer setup
16
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Note: This operation requires a #2 Phillips screwdriver.
1 Remove the cover.
a Turn the screws on the cover counterclockwise, and then remove them.
b Gently pull the cover away from the printer, and then remove it.
Additional printer setup
17
2 Use the illustration below to locate the appropriate connector.
Warning—Potential Damage: System board electrical components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1 Flash memory card connector
Memory card connector
2
Additional printer setup
18
Installing a memory card
The system board has one connector for an optional memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
Additional printer setup
19
2 Open both latches on the connector completely.
3 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
4 Align the notches on the memory card with the ridges on the connector.
5 Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the
notch located on either side of the memory card.
Notch
1
2 Latch
Additional printer setup
20
6 Reinstall the system board access cover.
Installing a flash memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
Additional printer setup
21
3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures
the metal pins line up correctly as well.
1 Plastic pins
Metal pins
2
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
Additional printer setup
22
5 Reinstall the system board cover.
Installing hardware options
Installing a 650-sheet duo drawer
The printer supports one optional drawer, which allows an additional 650 sheets of paper to be loaded. The drawer
includes a multipurpose feeder.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the 650-sheet duo drawer, and remove any packing material and the dust cover.
2 Place the drawer in the location chosen for the printer.
3 Align the printer with the 650-sheet duo drawer, and lower the printer into place.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
Additional printer setup
23
Attaching cables
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power cord, during a lightning storm.
Connect the printer to the computer using a USB cable or an Ethernet cable. A USB port requires a USB cable. Be sure
to match the USB symbol on the cable with the USB symbol on the printer. Match the appropriate Ethernet cable to
the Ethernet port.
Additional printer setup
24
1 Ethernet port
USB port
2
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:
• Menu settings pages—Use these pages to verify that all printer options are installed correctly. A list of installed
options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed
correctly. Remove the option and install it again.
• Network setup page—If your printer is a network model and is attached to a network, print a network setup
page to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing menu settings pages
Print menu settings pages to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings pages list all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings
as user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 134.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Additional printer setup
25
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Menu Settings Page appears, and then press .
After the menu settings pages print, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Setting up the printer software
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Additional printer setup
26
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the Drivers & Downloads menu, click Driver Finder.
3 Select your printer, and then select your operating system.
4 Download the driver and install the printer software.
Updating available options in the printer driver
Once the printer software and any options are installed, it may be necessary to manually add the options in the printer
driver to make them available for print jobs.
For Windows users
1 Do one of the following:
In Windows Vista
a
Click .
b Click Control Panel.
c Click Hardware and Sound.
d Click Printers.
In Windows XP
a
Click Start.
b Click Printers and Faxes.
In Windows 2000
a
Click Start.
b Click Settings Printers.
2 Select the printer.
3 Right-click the printer, and then select Properties.
4 Click the Install Options tab.
5 Under Available Options, add any installed hardware options.
6 Click Apply.
For Macintosh users
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Select the printer, and then click Options & Supplies.
Additional printer setup
27
4 Click Driver, and then add any installed hardware options.
5 Click OK.
In Mac OS X version 10.4 and earlier
1
From the Go menu, choose Applications.
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.
3 Select the printer, and then from the Printers menu, choose Show Info.
4 From the pop-up menu, choose Installable Options.
5 Add any installed hardware options, and then click Apply Changes.
Setting up wireless printing
Information you will need to set up the printer on a wireless network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not
sure which channel to select.
• Security Method—There are three basic options for Security Method:
– WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently
in use on the network by selecting the Default WEP Transmit Key.
or
– WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be
set for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X username and password
• Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and
Documentation CD.
Additional printer setup
28
Installing the printer on a wireless network (Windows)
Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
1 Connect the power cable, and then turn the printer on.
Make sure the printer and computer are fully on and ready.
Do not connect the USB cable until instructed to do so on the screen
2 Insert the Software and Documentation CD.
3 Click Install.
4 Click Agree.
5 Click Suggested.
6 Click Wireless Network Attach.
Additional printer setup
29
7 Connect the cables in the following order:
a Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable
so you can print wirelessly.
b If your printer has faxing capabilities, then connect the telephone cable.
8 Follow the on-screen instructions to complete the software installation.
9 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step
8 for each computer.
Installing the printer on a wireless network (Macintosh)
Prepare to configure the printer
1 Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address
in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2 If your printer has faxing capabilities, then connect the telephone cable.
3 Connect the power cable, and then turn the power on.
Enter the printer information
1 Access the AirPort options.
In Mac OS X version 10.5
a
From the Apple menu, choose System Preferences.
b Click Network.
c Click AirPort.
Additional printer setup
30
In Mac OS X version 10.4 and earlier
a
From the Go menu, choose Applications.
b Double-click Internet Connect.
c From the toolbar, click AirPort.
2 From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC
address located on the MAC address sheet.
3 Open the Safari browser.
4 From the Bookmarks drop-down menu, select Show.
5 Under Collections, select Bonjour or Rendevous, and then double-click the printer name.
6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information
is stored.
Configure the printer for wireless access
1 Type the name of your network (SSID) in the appropriate field.
2 Select Infrastructure as your Network Mode if you are using a wireless router.
3 Select the type of security you use to protect your wireless network.
4 Enter the security information necessary for the printer to join your wireless network.
5 Click Submit.
6 Open the AirPort application on your computer:
In Mac OS X version 10.5
a
From the Apple menu, choose System Preferences.
b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a
From the Go menu, choose Applications.
b Double-click Internet Connect.
c From the toolbar, click AirPort.
7 From the Network pop-up menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and
create a printer in the Print Center or Printer Setup Utility.
1 Install a PPD file on the computer:
a Insert the Software and Documentation CD in the CD or DVD drive.
b Double-click the installer package for the printer.
c From the Welcome screen, click Continue.
d Click Continue again after viewing the Readme file.
Additional printer setup
31
e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
f Select a Destination, and then click Continue.
g From the Easy Install screen, click Install.
h Type the user password, and then click OK.
All necessary software is installed on the computer.
i Click Close when installation is complete.
2 Add the printer:
a For IP printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4
1
From the Go menu, choose Applications.
2 Double-click Utilities.
3 Locate and double-click Printer Setup Utility or Print Center.
4 From the Printer List, choose Add.
5 Select the printer from the list.
6 Click Add.
b For AppleTalk printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4
1
From the Go menu, choose Applications.
2 Double-click Utilities.
3 Locate and double-click Print Center or Printer Setup Utility.
4 From the Printer List, choose Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, select Local AppleTalk zone.
Additional printer setup
32
9 Select the printer from the list.
10 Click Add.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then do one of the following:
In Windows Vista
a
Click .
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a
Click Start.
b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on-screen instructions.
5 Select Wired Network Attach, and then click Next.
6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
Select the printer from the list of printers discovered on the network, and then click Finish.
8
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
on-screen instructions.
9 Follow the on-screen instructions to complete the installation.
Additional printer setup
33
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing
a network setup page” on page 26.
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Close when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4 and earlier
1
From the Go menu, choose Applications.
2 Double-click Utilities.
3 Double-click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
5 Select the printer from the list.
6 Click Add.
• For AppleTalk printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
Additional printer setup
34
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4 and earlier
1
From the Go menu, choose Applications.
2 Double-click Utilities.
3 Double-click Print Center or Printer Setup Utility.
4 From the Printer List, click Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, select Local AppleTalk zone.
9 Select the printer from the list.
10 Click Add.
Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup
35
Loading paper and specialty media
This section explains how to load the 250-sheet tray and 650-sheet duo drawer, the multipurpose feeder, and the
manual feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and
linking and unlinking trays.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be
set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from
the Paper Size/Type menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray.
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
tr ays , ass ign a differ ent Pap er Ty pe n ame to th e tra y, s uch as C usto m Typ e <x >, o r def ine you r ow n cu stom nam e.
• Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray. Paper Size settings are not automatic; they
must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Assigning a Custom Type <x> name
Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray
that you want to link. Only trays with the same custom names assigned will link.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
4 Press the arrow buttons until Size/Type appears, and then press .
5 Press the arrow buttons, and then press to select the tray.
The Paper Size menu appears.
6 Press the arrow buttons until the Paper Type menu appears.
7 Press .
Loading paper and specialty media
36
8 Press the arrow buttons until Custom Type <x> or another custom name appears, and then press .
Submitting changes appears, followed by Paper Menu.
9 Press , and then press to return to the Ready state.
Setting the Paper Size and Paper Type
Note: Trays with matching Paper Size and Paper Type settings are automatically linked by the printer. When a linked
tray runs out of paper, the printer draws from another tray.
To change the Paper Size and Paper Type settings:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
4 Press the arrow buttons until Size/Type appears, and then press .
5 Press the arrow buttons until the correct tray appears, and then press .
6 Press when Size appears.
7 Press the arrow buttons until the correct size appears, and then press .
Submitting changes appears, followed by Size.
8 Press the arrow buttons until Type appears, and then press .
9 Press the arrow buttons until the correct type appears, and then press .
Submitting changes appears, followed by Type.
10 Press , and then press to return to the Ready state.
Configuring Universal paper settings
The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76.2 x 127 mm (3 x 5 in.); the largest is 215.9 x 355.6 mm (8.5 x 14 in.).
Specify a unit of measurement
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
4 Press the arrow buttons until Universal Setup appears, and then press .
Loading paper and specialty media
37
5 Press the arrow buttons until Units of Measure appears, and then press .
6 Press the arrow buttons until the correct unit of measure appears, and then press .
Submitting changes appears, followed by the Universal Setup menu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows
the printer to support the size, including support for standard features such as duplex printing and printing multiple
pages on one sheet.
1 From the Universal Setup menu, press the arrow buttons until Portrait Width or Portrait Height
appears, and then press
Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper
width setting.
.
2 Press the arrow buttons to decrease or to increase the setting, and then press .
Submitting changes appears, followed by the Universal Setup menu.
Loading the standard 250-sheet tray
The printer has one standard 250-sheet tray (Tray 1) and may have an optional 650-sheet duo drawer. The 250-sheet
tray and 650-sheet duo drawer support the same paper sizes and types.
1 Pull the tray out.
Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
Loading paper and specialty media
38
2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size
being loaded.
Note: Use the size indicators on the bottom of the tray to help position the guide.
3 If the paper is longer than letter-size paper, push the green tab at the back of the tray to elongate it.
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
Loading paper and specialty media
39
5 Load the paper stack with the recommended print side faceup.
6 Make sure the paper guides are secure against the edges of the paper.
Note: Make sure that side guides are placed tightly against the edges of the paper so that the image is registered
properly on the page.
7 Insert the tray.
8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, change the Paper
Type or Paper Size setting for the tray from the printer control panel.
Note: Mixing paper sizes or types in a paper tray may lead to jams.
Loading the optional 650-sheet duo drawer
The 650-sheet duo drawer consists of a 550-sheet tray and a 100-sheet multipurpose feeder. This drawer is loaded
in the same way that the standard tray is loaded. The only differences are the look of the guide tabs and the location
of the paper size indicators, as shown in the following illustration:
Loading paper and specialty media
40
1 Length guide tabs
Size indicators
2
Width guide tabs
3
Using the multipurpose feeder
1 Push the multipurpose feeder latch to the left.
2 Open the multipurpose feeder.
Loading paper and specialty media
41
3 Grasp the extension, and pull it straight out until it is fully extended.
4 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.
Straighten the edges on a level surface.
• Hold transparencies by the edges and fan them. Straighten the edges on a level surface.
Note: Avoid touching the print side of transparencies. Be careful not to scratch them.
• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
5 Locate the stack height limiter and tab.
Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
1 Tab
Stack height limiter
2
Loading paper and specialty media
42
3 Width guide
Size indicators
4
6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.
• Load paper, card stock, and transparencies with the recommended print side facedown and the top edge
entering first.
• Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings,
or self-stick adhesives. These envelopes may severely damage the printer..
Notes:
• Do not load or close the multipurpose feeder while a job is printing.
• Load only one size and type of paper at a time.
7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie
flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or
wrinkled.
8 From the printer control panel, set the Paper Size and Paper Type.
Using the manual feeder
1 Send a manual print job:
For Windows users:
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup.
c Select Manual Paper.
d Click OK.
e Click OK or Print.
For Macintosh users:
a With a document open, click File > Print.
b From the Copies & Pages or General pop-up menu, choose Manual Paper.
c Click OK or Print.
Loading paper and specialty media
43
2 When Load Manual <type> <size> appears, load the paper facedown into the manual feeder. Load
envelopes with the flap side up.
Notes:
• Align the long edge of the paper so that it is flush with the right side of the manual feeder.
• To achieve the best possible print quality, use only high-quality paper designed for laser printers.
3 Move the width guide until it lightly touches the sheet. Do not force the width guide against the paper, or it could
be damaged.
4 Push the paper in until it stops. The printer pulls it in farther.
5 From the printer control panel, set the Paper Size and Paper Type.
Loading paper and specialty media
44
Paper and specialty media guide
Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on
Lexmark.com/publications.
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter
than 75 g/m
(21 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 or heavier
paper.
2
(20 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 80 g/m
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur
after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in
hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause
feeding problems.
2
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
2
For 60 to 176 g/m
(16 to 47 lb bond) paper, use grain long fibers.
Paper and specialty media guide
45
Fiber content
Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper
containing fibers such as cotton possesses characteristics that can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm
(±0.9 in.), such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m
• Multiple-part forms or documents
2
(16 lb)
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble-free printing.
To help avoid jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended print side of the paper. This information is usually indicated on
the paper package.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
• Use grain long for 60 to 176 g/m
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 200°C (392°F) without melting or releasing hazardous emissions. Use inks that are not affected
by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
2
weight paper.
Preprinted papers such as letterhead must be able to withstand temperatures up to 200°C (392°F) without melting
or releasing hazardous emissions.
Paper and specialty media guide
46
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity
between 40 and 60%.
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
Supported paper sizes, types, and weights
The followi ng tables provide inform ation on standard and optional paper sources and the types of paper th ey support.
Note: For an unlisted paper size, select the closest larger listed size.
Paper sizes supported by the printer
Paper size Dimensions 250-sheet
tray
(standard)
A4
A5 148 x 210 mm
JIS B5 182 x 257 mm
A6
Statement
Letter
Folio 216 x 330 mm
Oficio (Mexico)
Legal
210 x 297 mm
(8.3 x 11.7 in.)
(5.83 x 8.3 in.)
(7.2 x 10.1 in.)
105 x 148 mm
(4.1 x 5.8 in.)
140 x 216 mm
(5.5 x 8.5 in.)
216 x 279 mm
(8.5 x 11 in.)
(8.5 x 13 in.)
216 x 340 mm
(8.5 x 13 in.)
216 x 356 mm
(8.5 x 14 in.)
X X X
X X X
550-sheet
tray
(optional)
Optional
multipurpose
feeder
Manual
feeder
Duplex Standard
exit tray
X
X
Executive
*
When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
184 x 267 mm
(7.3 x 10.5 in.)
X
Paper and specialty media guide
47
Paper size Dimensions 250-sheet
tray
(standard)
Universal
*
148 x 210 mm
(5.8 x 8. 3 in.) up to
216 x 356 mm
(8.5 x 14 in.)
550-sheet
tray
(optional)
Optional
multipurpose
feeder
Manual
feeder
Duplex Standard
exit tray
X
76 x 127 mm
(3 x 5 in.) up to
216 x 356 mm
(8.5 x 14 in.)
210 x 279 mm
(8.3 x 11 in.) up to
216 x 356 mm
(8.5 x 14 in.)
7 3/4 Envelope
(Monarch)
9 Envelope
10 Envelope 105 x 241 mm
DL Envelope 110 x 220 mm
B5 Envelope
C5 Envelope
98 x 191 mm
(3.9 x 7.5 in.)
98 x 225 mm
(3.9 x 8.9 in.)
(4.1 x 9.5 in.)
(4.3 x 8.7 in.)
176 x 250 mm
(6.9 x 9.8 in.)
162 x 229 mm
(6.4 x 9 in.)
X X X
X X X
X X X
X X X
X X X
X X X
X X X
Monarch
Other Envelope 98 x 162 mm
*
When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
105 x 241 mm
(4.1 x 9.5 in.)
(3.9 x 6. 3 in.) up to
176 x 250 mm
(6.9 x 9.8 in.)
X X X
X X X
Paper types supported by the printer
Paper type Standard
250-sheet
tray (Tray 1)
Paper
Card stock X
* Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, manual feeder, and
the optional multipurpose feeder.
Optional
550-sheet
tray (Tray 2)
Optional
multipurpose
feeder
Manual
feeder
Paper and specialty media guide
Duplex Standard
exit bin
48
Paper type Standard
250-sheet
tray (Tray 1)
Optional
550-sheet
tray (Tray 2)
Optional
multipurpose
feeder
Manual
feeder
Duplex Standard
exit bin
Transparencies* X X
Envelopes X X X
Paper labels X
* Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, manual feeder, and
the optional multipurpose feeder.
Paper types and weights supported by the printer
Paper type Standard 250-sheet
tray (Tray 1)
1, 2
Light
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
1, 2
Plain
75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
Heavy
1, 2
90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
Cardstock
1, 2
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
Glossy papers Book—88 to
2
176 g/m
grain long
(60 to 120 lb book)
Cover—162 to
176 g/m
2
grain long
(60 to 65 lb cover)
1
Paper types must be set to match the supporting paper weights.
2
The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support
Optional 550-sheet
tray (Tray 2)
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
Book—88 to
2
176 g/m
grain long
(60 to 120 lb book)
Cover—162 to
176 g/m
2
grain long
(60 to 65 lb cover)
Optional
multipurpose feeder
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
Book—88 to
2
176 g/m
grain long
(60 to 120 lb book)
Cover—162 to
176 g/m
2
grain long
(60 to 65 lb cover)
Manual feeder
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
Book—88 to
2
176 g/m
grain long
(60 to 120 lb book)
Cover—162 to
176 g/m
2
grain long
(60 to 65 lb cover)
card stock, transparencies, envelopes, and labels.
3
For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4
Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, manual feeder, and
the optional multipurpose feeder.
5
The pressure sensitive area must enter the printer first.
6
100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7
105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
Paper and specialty media guide
49
Paper type Standard 250-sheet
tray (Tray 1)
Optional 550-sheet
tray (Tray 2)
Optional
multipurpose feeder
Manual feeder
Card stock—
maximum (grain
3
long)
Card stock—
maximum (grain
1
short)
Transparencies
4
Labels—maximum 5Paper—131 g/m
Envelopes
1
Paper types must be set to match the supporting paper weights.
2
The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support
6,7
Index Bristol—
2
120 g/m
Tag—120 g/m
Cover—135 g/m
(67 lb)
2
(74 lb)
2
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
(100 lb)
Cover—176 g/m
2
(65 lb)
170–180 g/m2 (45 to
48 lb)
2
(35 lb bond)
X X
Index Bristol—
2
120 g/m
Tag—120 g/m
(67 lb)
2
Cover—135 g/m
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
(100 lb)
Cover—176 g/m
(65 lb)
N/A
Paper—131 g/m
(35 lb bond)
(74 lb)
2
2
2
Index Bristol—
2
120 g/m
Tag—120 g/m
Cover—135 g/m
(67 lb)
2
(74 lb)
2
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
(100 lb)
Cover—176 g/m
2
(65 lb)
170–180 g/m2 (45 to
48 lb)
Paper—131 g/m
2
(35 lb bond)
60 to 105 g/m2 (16 to
28 lb bond)
Index Bristol—
2
120 g/m
Tag—120 g/m
Cover—135 g/m
(67 lb)
2
(74 lb)
2
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
(100 lb)
Cover—176 g/m
2
(65 lb)
170–180 g/m2 (45 to
48 lb)
Paper—131 g/m
2
(35 lb bond)
60 to 105 g/m2 (16 to
28 lb bond)
card stock, transparencies, envelopes, and labels.
3
For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4
Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, manual feeder, and
the optional multipurpose feeder.
5
The pressure sensitive area must enter the printer first.
6
100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7
105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
Paper capacities
Input capacities
Paper type Standard 250-sheet tray (Tray 1) Optional 550-sheet tray (Tray 2) Optional multipurpose tray
Paper
Labels
Transparencies
250 sheets
100
50
1
2
550 sheets
200
X
Envelopes X X
Other X X
1
Based on 75 g/m2 (20 lb) paper
2
Capacity varies depending on label material and construction.
3
Capacity varies depending on the weight and type of media.
Paper and specialty media guide
2
50
1
100 sheets
2
50
1
50
10
Various quantities
3
Output capacity
Paper type
Paper
1
Based on 75 g/m2 (20 lb) paper
2
Capacity may vary depending on media specifications and the printer operating environment.
Standard 100-sheet output bin
100 sheets
1
2
Using recycled paper and other office papers
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically
for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study
demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However,
no blanket statement can be made that all recycled paper will feed well.
Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found
no reason to discourage the use of today's recycled office papers, but generally the following property guidelines
apply to recycled paper.
• Low moisture content (4–5%)
• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)
Note: So m e m u c h s mo o t h e r p ap e r s ( s u ch a s p r e m iu m 2 4 l b l a se r p a p e r s, 5 0 – 9 0 S he f f i e l d u n i t s ) a n d m u c h r o ug h e r
papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in
laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.
• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
• Sufficient bending resistance in the direction of feed
2
Recycled paper, paper of lower weight (<60 g/m
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).
[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper
Paper and specialty media guide
51
Printing
This chapter covers printing, printer reports, and job cancellation. Selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see "Avoiding jams" and "Storing paper."
Printing a document
1 Load paper into a tray or feeder.
2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
3 Do one of the following:
For Windows users
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
c Click OK, and then click Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop-up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.
Warning—Potential Damage: While printing, do not touch the metal shaft in the area where the printer ejects
paper into the standard exit bin.
Printing
52
Printing specialty documents
Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on
Lexmark.com/publications.
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or process Print side and paper orientation
• Standard 250-sheet tray
• Optional 550-sheet tray
• Simplex (one-sided) printing
from trays
Duplex (two-sided) printing from
trays
Printed letterhead design is placed faceup. The top edge of the sheet with the logo
is placed at the front of the tray.
Printed letterhead design is placed facedown. The top edge of the sheet with the
logo is placed at the back of the tray.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Printing
53
Source or process Print side and paper orientation
Manual feeder (simplex printing)
Multipurpose feeder
Manual feeder (duplex printing)
Multipurpose feeder
Preprinted letterhead design is placed facedown. The top edge of the sheet with the
logo should enter the manual feeder first.
Preprinted letterhead design is placed faceup. The top edge of the sheet with the
logo should enter the manual feeder last.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
• Feed transparencies from the 250-sheet tray, manual feeder, or optional multipurpose feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 200°C (392°F) without melting, discoloring, offsetting,
or releasing hazardous emissions.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
• We recommend Lexmark part number 12A8240 for letter-size transparencies and Lexmark part number 12A8241
for A4-size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
Printing
54
When printing on envelopes:
• Feed envelopes from the manual feeder or optional multipurpose feeder.
• Set the Paper Type to Envelope, and select the envelope size.
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
• For the best performance, use envelopes made from 60 g/m
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed
2
90 g/m
(24 lb bond) weight.
2
(16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
• Use only new envelopes.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using paper labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets.
When printing on labels:
• From MarkVision Professional, the printer software, or the printer control panel, set the Paper Type to Labels.
• Use only letter-, A4-, or legal-size label sheets.
• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 200°C (392°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure
without delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
Printing
55
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,
and use a non-oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
C a rd s t o c k i s h ea v y , s i n gl e - p l y sp e c i a l t y m e d i a . M an y o f i t s v a r i a b l e ch a r a c t e ri s t i c s , s u c h a s m oi s t u r e co n t e n t, t h i c k n es s ,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
• From MarkVision Professional, the printer software, or the printer control panel:
1 Set the Paper Type to Card Stock.
2 Set the Paper Weight to Card Stock Weight.
3 Set the Card Stock Weight to Normal or Heavy.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200°C (392°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
• Use grain short card stock when possible.
Printing
56
Printing from a flash drive
A USB port is located on the printer control panel of some models. Insert a flash drive to print supported file types.
Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.
Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site
at www.lexmark.com.
Notes:
• Hi-Speed USB devices must support the Full-speed standard. Devices only supporting USB Low-speed
capabilities are not supported.
• USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New Te chnology
File System) or any other file system are not supported.
• Before printing an encrypted .pdf file, enter the file password from the printer control panel.
• You cannot print files for which you do not have printing permissions.
To print from a flash drive:
1 Make sure the printer is on and Ready or Busy appears.
2 Insert a flash drive into the USB port.
Notes:
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the printer
ignores the memory device.
• If you insert the flash drive while the printer is printing other jobs, Busy appears.
3 Press the arrow buttons until the document you want to print appears, and then press .
Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for
example, .jpg).
4 Press to print one copy, or enter the number of copies using the arrow buttons, and then press to initiate
the print job.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
Printing
57
Printing information pages
Printing a font sample list
To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Print Fonts appears, and then press .
5 Press the arrow buttons until PCL Fonts, PostScript Fonts, or PPDS Fonts appears, and then
press
After the font sample list prints, Ready appears.
Printing a directory list
A directory list shows the resources stored in flash memory or on the hard disk.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
.
3 Press the arrow buttons until Reports appears, and then press .
After the directory list prints, Ready appears.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1 Turn the printer off.
2 Hold down and the right arrow button while turning the printer on.
3 Release the buttons when the dots appear, and wait for CONFIG MENU to appear.
4 Press the arrow buttons until PRINT_QUAL_TXT appears, and then press .
The print quality test pages print.
5 Press the arrow buttons until Exit Config Menu appears, and then press .
Resetting the Printer appears briefly, and then Ready appears.
Canceling a print job from the printer control panel
1 Press .
Stopped appears.
2 Press .
Printing
58
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
In Windows Vista:
1 Click .
2 Click Control Panel.
3 Click Hardware and Sound.
4 Click Printers.
5 Double-click the printer icon.
6 Select the job to cancel.
7 From the keyboard, press Delete.
In Windows XP:
1 Click Start.
2 From Printers and Faxes, double-click the printer icon.
3 Select the job to cancel.
4 From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon.
A list of print jobs appears in the printer window.
2 Select a job to cancel.
3 From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5:
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax, and then double-click the printer icon.
3 From the printer window, select the job to cancel.
4 From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1 From the Go menu, choose Applications.
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.
3 Double-click the printer icon.
Printing
59
4 From the printer window, select the job to cancel.
5 From the icon bar at the top of the window, click the Delete icon.
Printing
60
Clearing jams
Avoiding jams
The following hints can help you avoid jams.
Paper tray recommendations
• Make sure the paper lies flat in the tray.
• Do not remove trays while the printer is printing.
• Do not load trays, the multipurpose feeder, or the envelope feeder while the printer is printing. Load them prior
to printing, or wait for a prompt to load them.
• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
• Make sure the guides in the paper trays, multipurpose feeder, or envelope feeder are properly positioned and
are not pressing too tightly against the paper or envelopes.
• Push all trays in firmly after loading paper.
Paper recommendations
• Use only recommended paper or specialty media. For more information, see “Paper types and weights supported
by the printer” on page 49.
• Do not load wrinkled, creased, damp, bent, or curled paper.
• Flex, fan, and straighten paper before loading it.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, weights, or types in the same stack.
• Make sure all sizes and types are set correctly in the printer control panel menus.
• Store paper per the manufacturer's recommendations.
Envelope recommendations
• To reduce wrinkling, use the Envelope Enhance menu in the Paper menu.
• Do not feed envelopes that:
– Have excessive curl or twist
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
– Are stuck together or damaged in any way
Clearing jams
61
Understanding jam numbers and locations
When a jam occurs, a message indicating the jam location appears. The following illustration and table list the paper
jams that can occur and the location of each jam. Open doors and covers, and remove trays to access jam locations.
Jam number Jam location Instructions
1 200 Standard 250-sheet tray and manual feeder
(Tray 1)
2 201 Under the fuser
202 In the fuser
3
230 In the duplex
4
5 235 In the duplex
Note: This jam number indicates that the
paper being used for a duplex print job is not
supported.
6 242 550-sheet tray (Tray 2) Pull Tray 1 out. Inspect the tray area, and then
7 250 In the multipurpose feeder
1 Open the front door. Inspect the area behind
the front door, and then remove any jams.
2 Open the fuser cover. Inspect the area under
the cover, and then remove any jams.
3 Close the front door.
4 Pull Tray 1 out. Inspect the tray area, and then
remove any jams.
5 Verify that the paper is loaded correctly.
6 Reinsert Tray 1.
remove any jams.
1 Inspect the multipurpose feeder, and then
remove any jams
2 Reinsert Tray 1.
Clearing jams
62
200 paper jam
1 Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out.
2 Remove the jam.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 Press .
201 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Clearing jams
63
2 Remove the jammed paper.
Note: Make sure all paper fragments are removed.
3 Close the front door.
4 Press .
202 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2 Grasp the green lever, and then pull the fuser cover toward you.
3 Hold the fuser cover down, and then remove the jammed paper.
Clearing jams
64
The fuser cover closes when released.
Note: Make sure all paper fragments are removed.
4 Close the front door.
5 Press .
Clearing jams
65
230 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
2 Remove the jam.
3 Press .
235 paper jam
1 Grasp the front door at the side handholds, and then pull it toward you to open it.
2 Remove the jam.
3 Load the tray with the correct paper size.
4 Insert the tray.
5 Close the front door.
6 Press .
242 paper jam
1 Grasp the handle, and pull the optional 650-sheet duo drawer out.
2 If a paper jam is in the multipurpose feeder, push the lever.
3 Remove the jam.
Note: Make sure all paper fragments are removed.
4 Insert the tray.
5 Press .
Clearing jams
66
250 paper jam
1 Push the lever in the multipurpose feeder to access the paper jammed.
2 Remove the jam.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 Press .
Clearing jams
67
Understanding printer menus
Menus list
Menu
Supplies Menu
Paper Menu
Reports
Settings
Network/Ports
A number of menus are available to make it easy for you to change printer settings:
Note: Certain menus are not available on selected printer models.
Supplies Menu Paper Menu Reports Settings
Cyan Cartridge
Magenta Cartridge
Yellow Cartridge
Black Cartridge
Imaging Kit
Waste Toner Bottle
Network/Ports
Active NIC
Network Menu
Wireless Menu
USB Menu
Default Source
Size/Type
Paper Texture
Paper Weight
Paper Loading
Custom Type
Universal Setup
Menu Settings Page
Device Statistics
Network Setup Page
Profiles List
Print Fonts
Print Directory
Print Defects
Print Demo
Asset Report
General Settings
Setup Menu
Finishing Menu
Quality Menu
Utilities Menu
PDF Menu
PostScript Menu
PCL Emul Menu
Image Menu
PictBridge Menu
Flash Drive Menu
Understanding printer menus
68
Supplies menu
Menu item Description
Cyan, Magenta, Yellow, or Black Toner Cartridges
Early Warning
Low
Invalid
Replace
Missing or Defective
OK
Unsupported
Imaging Kit
OK
Replace Black Imaging Kit
Replace Black and Color Imaging Kit
Defective
Waste Toner Bottle
Near Full
Replace
Missing
OK
Shows the status of the toner cartridges
Note: Replace Cartridge indicates the cartridge is
nearly empty, and print quality problems may result.
Shows the status of the imaging kit
Shows the status of the waste toner bottle
Paper menu
Default Source menu
Menu item Description
Default Source
Tray <x>
MP Feeder
Manual Paper
Manual Env
Sets a default paper source for all print jobs
Notes:
• The 650-sheet-duo drawer must be installed in order for MP Feeder or
Tray 2 to appear as a menu setting in the Paper Menu.
• Tray 1 (standard tray) is the factory default setting.
• Only an installed paper source will appear as a menu setting.
• A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, the trays are automatically linked. When one
tray is empty, the job prints using the linked tray.
Understanding printer menus
69
Paper Size/Type menu
Menu item Description
Tray <x> Size
A4
A5
JIS B5
Letter
Folio
Oficio (Mexico)
Legal
Executive
Universal
Tray <x> Type
Plain Paper
Glossy Paper
Card Stock
Transparency
Recycled
Letterhead
Colored Paper
Labels
Bond
Preprinted
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Specifies the paper size loaded in each tray
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, the trays are automatically linked. When one
tray is empty, the job prints using the linked tray.
Specifies the type of paper loaded in each tray
Notes:
• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is
the factory default setting for all other trays.
• If available, a user-defined name will appear instead of Custom Type <x>.
• Use this menu item to configure automatic tray linking.
Note: Only installed trays, drawers, and feeders are listed in this menu.
Understanding printer menus
70
Menu item Description
MP Feeder Size
A4
A5
JIS B5
A6
Statement
Letter
Folio
Oficio (Mexico)
Legal
Executive
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
B5 Envelope
C5 Envelope
Other Envelope
MP Feeder Type
Plain Paper
Glossy Paper
Card Stock
Transparency
Recycled
Letterhead
Colored Paper
Labels
Bond
Envelope
Preprinted
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Specifies the paper size loaded in the multipurpose feeder
Notes:
• The 650-sheet duo drawer must be installed in order for MP Feeder to
appear as a menu setting in the Paper menu.
• Letter is the US factory default setting. A4 is the international factory
default setting.
• The multipurpose feeder does not automatically sense paper size. The
paper size value must be set.
Specifies the type of paper loaded in the multipurpose feeder
Notes:
• The 650-sheet duo drawer must be installed in order for MP Feeder to
appear as a menu setting in the Paper menu.
• Plain paper is the factory default setting.
Note: Only installed trays, drawers, and feeders are listed in this menu.
Understanding printer menus
71
Menu item Description
Manual Paper Size
A4
A5
JIS B5
A6
Statement
Letter
Folio
Oficio (Mexico)
Legal
Executive
Universal
Manual Paper Type
Plain Paper
Glossy Paper
Card Stock
Transparency
Recycled
Letterhead
Colored Paper
Labels
Bond
Preprinted
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Specifies the size of the paper being manually loaded
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Specifies the type of paper being manually loaded
Note: Plain Paper is the factory default setting.
Manual Envelope Size
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
B5 Envelope
C5 Envelope
Other Envelope
Manual Envelope Type
Envelope
Custom Type <x>
Note: Only installed trays, drawers, and feeders are listed in this menu.
Specifies the size of the envelope being manually loaded
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
Specifies the type of envelope being manually loaded
Note: Envelope is the factory default setting.
Understanding printer menus
72
Paper Texture menu
Menu item Description
Plain Texture
Smooth
Normal
Rough
Card Stock Texture
Smooth
Normal
Rough
Transparency Texture
Smooth
Normal
Rough
Recycled Texture
Smooth
Normal
Rough
Glossy Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the card stock loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if card stock is supported.
Specifies the relative texture of the transparencies loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the recycled paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the Glossy paper loaded in a specific tray
Note: Normal is the factory default setting.
Labels Texture
Smooth
Normal
Rough
Bond Texture
Smooth
Normal
Rough
Envelope Texture
Smooth
Normal
Rough
Letterhead Texture
Smooth
Normal
Rough
Preprinted Texture
Smooth
Normal
Rough
Specifies the relative texture of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Rough is the factory default setting.
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
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Menu item Description
Colored Texture
Smooth
Normal
Rough
Light Paper
Smooth
Normal
Rough
Heavy Paper
Smooth
Normal
Rough
Rough/Cotton Paper
Rough
Custom <x> Paper
Smooth
Normal
Rough
Specifies the relative texture of the colored paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the light paper loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Specifies the relative texture of the heavy paper loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Specifies the relative texture of the rough/cotton paper loaded in a specific tray
Notes:
• Rough is the factory default setting.
• Settings appear only if the custom type is supported.
Specifies the relative texture of the custom paper loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Paper Weight menu
Menu items Definition
Plain Weight, Glossy Weight, Bond Weight, Letterhead
Weight, Preprinted Weight, or Colored Weight
Light
Normal
Heavy
Transparency Weight
Light
Normal
Heavy
Recycled Weight
Light
Normal
Heavy
Identifies the relative weight of the paper loaded
in a specific tray
Note: Normal is the factory default setting.
Identifies the relative weight of the transparencies
loaded in a specific tray
Note: Normal is the factory default setting.
Identifies the relative weight of the recycled paper
loaded in a specific tray
Note: Normal is the factory default setting.
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Menu items Definition
Labels Weight
Light
Normal
Heavy
Envelope Weight
Light
Normal
Heavy
Card Stock Weight
Light
Normal
Heavy
Light Paper Weight
Light
Identifies the relative weight of the labels loaded
in a specific tray
Note: Normal is the factory default setting.
Identifies the relative weight of the envelopes
loaded in a specific tray or feeder
Note: Normal is the factory default setting.
Identifies the relative weight of the card stock
loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if card stock is supported.
Identifies the relative weight of the light paper
loaded in a specific tray
Notes:
• Light is the factory default setting.
• Settings appear only if light paper is
supported.
Heavy Paper Weight
Heavy
Rough/Cotton Paper Weight
Normal
Custom <x>
Light
Normal
Heavy
Identifies the relative weight of the heavy paper
loaded in a specific tray
Notes:
• Heavy is the factory default setting.
• Settings appear only if heavy paper is
supported.
Identifies the relative weight of the rough/cotton
paper loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if rough/cotton paper is
supported.
Identifies the relative weight of the custom paper
type loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if custom paper is
supported.
Paper Loading menu
Note: Certain options are not available on selected printer models.
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Menu item Description
Recycled Loading
Duplex
Off
Glossy Loading
Duplex
Off
Bond Loading
Duplex
Off
Letterhead Loading
Duplex
Off
Preprinted Loading
Duplex
Off
Colored Loading
Duplex
Off
Light Paper Loading
Duplex
Off
Determines whether 2-sided printing occurs for all jobs that specify
Recycled as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Glossy as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Bond as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Letterhead as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Preprinted as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Colored as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Light Paper as the paper type
Note: Off is the factory default setting.
Heavy Paper Loading
Duplex
Off
Rough/Cotton Loading
Duplex
Off
Custom <x> Loading
Duplex
Off
Determines whether 2-sided printing occurs for all jobs that specify
Heavy Paper as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Rough/Cotton as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Custom <x> as the paper type
Notes:
• Off is the factory default setting.
• Custom <x> Loading is available only if the custom type is
supported.
Note: Duplex sets the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print
Properties (in Windows) or the Print dialog (in Macintosh).
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Custom Types menu
Menu item Description
Custom Type <x>
Paper
Card Stock
Transparency
Glossy
Labels
Envelope
Rough/Cotton
Recycled
Paper
Card Stock
Transparency
Glossy
Labels
Envelope
Cotton
Associates a paper or specialty media type with a factory default Custom
Type <x> name or a user-defined Custom Name created from the
Embedded Web Server or MarkVision
displays instead of Custom Type <x>.
Notes:
TM
Professional. This user-defined name
• Paper is the factory default setting.
• The custom media type must be supported by the selected tray or feeder
in order for you to print from that source.
Specifies a paper type when the Recycled setting is selected in other menus
Notes:
• Paper is the factory default setting.
• The Recycled type must be supported by the selected tray or feeder in
order for you to print from that source.
Universal Setup menu
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal
Paper Size is a user-defined paper size sett ing. It is listed with t he other paper siz e setting s and incl udes sim ilar options ,
such as support for duplex printing and printing multiple pages on one sheet.
Menu item Description
Units of Measure
Inches
Millimeters
Identifies the units of measure
Notes:
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
Portrait Width
3–14.17 inches
76–360 mm
Sets the portrait width
Notes:
• If the width exceeds the maximum, the printer uses the maximum
width allowed.
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01-inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
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Menu item Description
Portrait Height
3–14.17 inches
76–360 mm
Feed Direction
Short Edge
Long Edge
Reports
Menu Settings Page menu
Sets the portrait height
Notes:
• If the height exceeds the maximum, the printer uses the maximum
height allowed.
• 14 inches is the US factory default setting. Inches can be increased in
0.01-inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Specifies the feed direction
Notes:
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum length supported in the tray.
Menu item Description
Menu Settings Page Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel
language, the TCP/IP address, the status of supplies, the status of the network
connection, and other information
Note: The page prints when this item is selected.
Device Statistics menu
Menu item Description
Device Statistics
Prints a report containing printer statistics such as supply information and
details about printed pages
Note: The page prints when this item is selected.
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Network Setup Page menu
Menu item Description
Network Setup Page
Prints a report containing information about the network settings, such as
TCP/IP address information
Notes:
• This menu item appears only for printers with a network print server
installed.
• The page prints when this item is selected.
Profile List menu
Menu item Description
Print profiles Prints a list of profiles stored in the printer
Note: The page prints when this item is selected.
Print Fonts menu
Menu item Description
Print Fonts
PCL Fonts
PostScript Fonts
PPDS Fonts
Prints a sample of all the fonts available for the printer language currently set
in the printer
Note: A separate list is available for PCL, PostScript, and PPDS emulations.
Print Directory menu
Menu item Description
Print Directory
Prints a list of all the resources stored on an optional flash memory card
Notes:
• The optional flash memory or printer hard disk must be installed correctly
and working properly.
• The page prints when this item is selected.
Print Defects menu
Menu item Description
Print Defects Prints a diagnostic list of problems
Notes:
• The page prints when this item is selected.
• The list should be printed on letter- or A4-size paper.
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Print Demo menu
Menu item Description
Print Demo
Prints a list of any resident demo pages
Note: The page prints when this item is selected.
Asset Report menu
Menu item Description
Asset Report Prints an asset report page
Note: The page prints when this item is selected.
Network/Ports
Active NIC menu
Menu item Description
Active NIC
Auto
List of networks
Shows the print server
Note: This menu is available only for network models or printers attached to print
servers.
Network menu
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch
is set to On. It uses the default printer language specified in the Setup menu
if PCL SmartSwitch is set to Off.
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Menu item Description
NPA Mode
Off
Auto
Network Buffer
Disabled
Auto
Mac Binary PS
On
Off
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Controls the network input buffer
Notes:
• Auto is the factory default setting.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
Network Setup
Reports Menu
Network Card menu
TCIP Menu
IPv6 Menu
Wireless menu
AppleTalk menu
SE Menu
List all the network setup menus, regardless of the active printer network
Note: Certain options are not available on selected printer models.
Wireless menu
Use the following menu items to view or configure the wireless internal print server settings.
Note: This menu is available only for network models or printers attached to print servers when an optional wireless
internal print server is installed in the printer.
Menu item Description
Mode
Infrastructure
Ad hoc
Lets you select a mode
Notes:
• Infrastructure mode makes the printer wireless network accessible
through an access point.
• Ad hoc mode configures the printer for peer-to-peer wireless
networking.
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Menu item Description
Network Name
<list of available network names>
USB menu
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch
is set to On. It uses the default printer language specified in the Setup menu
if PCL SmartSwitch is set to Off.
Lets you select an available network for the printer to use
NPA Mode
Off
Auto
USB Buffer
Disabled
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Controls the USB port buffer
Notes:
• Auto is the factory default setting.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Network Buffer, disable or reduce
the size of the parallel, serial, and USB buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
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Menu item Description
Mac Binary PS
On
Off
Auto
ENA Address
ENA Netmask
ENA Gateway
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
Sets the network address information for an external print server that is attached
to the printer using a USB cable
Note: This menu item is available only if the printer is attached to an external printer
server through the USB port.
Sets the netmask information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Sets the gateway information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
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Settings
General Settings menu
Menu item Description
Display Language
English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portugues
Suomi
Russian
Polski
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
Sets the language of the text appearing on the display
Note: All languages may not be available for all printers.
Eco-Mode
Off
Energy
Energy/Paper
Paper
Quiet Mode
Off
On
Allows the printer to conserve energy by turning off the backlight
on the display and entering one minute power saver
Notes:
• Off is the factory default setting. Off resets the printer to its
factory default settings.
• The Energy setting minimizes the power used by the printer.
Performance may be affected, but print quality is not.
• Energy/Paper minimizes the use of power and of paper and
specialty media.
• Paper minimizes the amount of paper and specialty media
needed for a print job. Performance may be affected, but
print quality is not.
Enables the printer to print more slowly and with less noise
Notes:
• Off is the factory default setting.
• On configures the printer to produce as little noise as
possible.
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84
Menu item Description
Run Initial Setup
Yes
No
Alarms
Cartridge Alarm
Off
Single
Print Recovery
Auto Continue
Disabled
5 sec –255 sec
Print Recovery
Jam Recovery
On
Off
Auto
Instructs the printer to run the setup wizard
Notes:
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the
Country select screen, the default setting becomes No.
Sets an alarm to sound when the printer requires operator
intervention
Note: Off is the factory default setting and means no alarm will
sound.
Lets the printer automatically continue printing from certain
offline situations when not resolved within the specified time
period
Note: Disabled is the factory default setting.
Specifies whether the printer reprints jammed pages
Notes:
• Auto is the factory default setting. The printer reprints
jammed pages unless the memory required to hold the pages
is needed for other printer tasks.
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Print Recovery
Page Protect
Off
On
Timeouts
Power Saver
Disabled
1–240
Timeouts
Screen Timeout
15–300
Lets the printer successfully print a page that may not have
printed otherwise
Notes:
• Off is the factory default setting. Off prints a partial page when
there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the
entire page prints.
Specifies the number of minutes of inactivity before some
systems begin entering a minimum power state.
Note: 30 minutes is the factory default setting.
Sets the amount of time in seconds the printer waits before
returning the printer display to a Ready state
Note: 30 seconds is the factory default setting.
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Menu item Description
Timeouts
Print Timeout
Disabled
1–255
Timeouts
Wait Timeout
Disabled
15–65535
Factory Defaults
Do Not Restore
Restore
Sets the amount of time in seconds the printer waits to receive an
end-of-job message before canceling the remainder of the print
job
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any
new print jobs are waiting.
• Print Timeout is available only when using PCL or PPDS
emulation. This setting has no effect on PostScript emulation
print jobs.
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Notes:
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL or
PPDS emulation print jobs.
Returns the printer settings to the factory default settings
Notes:
• Do Not Restore is the factory default setting. Do Not Restore
keeps the user-defined settings.
• Restore returns all printer settings to the factory default
settings except Network/Ports menu settings. All downloads
stored in RAM are deleted. Downloads stored in flash memory
or on a printer hard disk are not affected.
Setup menu
Menu item Description
Printer Language
PS Emulation
PCL Emulation
PPDS Emulation
Print Area
Normal
Fit to Page
Whole Page
Download Target
RAM
Flash
Determines which printer language the print server uses to send data to the
printer
Note: PS Emulation is the factory default setting.
Sets the print area
Note: Normal is the factory default setting.
Collects permanent resources that have been downloaded on the printer and
automatically writes them to the flash drive
Note: RAM is the factory default setting.
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Menu item Description
Resource Save
On
Off
Saves the permanently downloaded resources
Note: Off is the factory default setting.
Finishing menu
Note: Certain options are not available on selected printer models.
Menu item Description
Duplex
2 Sided
1 Sided
Duplex Bind
Long Edge
Short Edge
Specifies whether duplex (2-sided) printing is set as the default for all print jobs
Notes:
• Off is the factory default setting.
• To set 2-sided printing from the software program: for Windows users, click
File Print, and then click Properties, Preferences, Options, or Setup and
adjust the settings; for Macintosh users, click File > Print, and then adjust the
settings from the Print dialog and pop-up menus.
Defines the way duplexed pages are bound and how the printing on the back of
the page is oriented in relation to the printing on the front of the page
Notes:
• Long Edge is the factory default setting.
• Long Edge specifies that binding be placed on the left edge of portrait pages
and the top edge of landscape pages.
• Short Edge specifies that binding be placed on the top edge of portrait pages
and the left edge of landscape pages.
Copies
1–999
Blank Pages
Do Not Print
Print
Collate
On [1, 2, 1, 2, 1, 2]
Off [1, 1, 1, 2, 2, 2]
Specifies a default number of copies for each print job
Notes:
• 1 is the factory default setting.
• To specify the number of copies for a specific print job from the software
program: click File Print, and then click Properties, Preferences, Options,
or Setup and adjust the settings; for Macintosh users, click File > Print, and
then adjust the settings from the Print dialog and pop-up menus. Software
settings always override printer control panel settings.
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Stacks the pages of a print job in sequence when printing multiple copies
Notes:
• Off is the factory default setting. No pages will be collated.
• The On setting stacks the print job sequentially.
• Both settings print the entire job the number of times specified by the Copy
menu setting.
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Menu item Description
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
Separator Source
Tray <x>
MP Feeder
N-Up
Off
2 Up
3 Up
4 Up
6 Up
9 Up
12 Up
16 Up
Specifies whether blank separator sheets are inserted
Notes:
• None is the factory default setting.
• Between Copies inserts a blank sheet between each copy of a print job if
Collation is set to On. If Collation is set to Off, a blank page is inserted between
each set of printed pages, such as after all page 1's, all page 2's, and so on.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This
setting is useful when printing transparencies or inserting blank pages in a
document for notes.
Specifies the paper source for separator sheets
Notes:
• Tray 1 (standard tray) is the factory default setting.
• From the Paper menu, Configure MP must be set to Cassette in order for MP
Feeder to appear as a menu setting.
Specifies that multiple-page images be printed on one side of a sheet of paper
Note: The number selected is the number of page images that will print per side.
Orientation
Auto
Landscape
Portrait
N-Up Border
None
Solid
Specifies the orientation of a multiple-page sheet
Notes:
• Auto is the factory default setting. The printer chooses between portrait and
landscape.
• Long Edge uses landscape.
• Short Edge uses portrait.
Prints a border around each page image
Note: None is the factory default setting.
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Quality menu
Menu item Description
Color Correction
Auto
Off
Manual
Print Resolution
4800 CQ
1200 dpi
Toner Darkness
1–5
Adjusts the color output on the printed page
Notes:
• Auto is the factory default setting. Auto applies different color conversion tables
to each object on the printed page.
• Off turns off color correction.
• Manual allows customization of the color tables using the settings available from
the Manual Color menu.
• Due to the differences in additive and subtrac tive colors, certain colors that appear
on computer monitors are impossible to duplicate on the printed page.
Specifies the printed output resolution
Lightens or darkens the printed output
Notes:
• 4 is the factory default setting.
• Selecting a smaller number can help conserve toner.
• If Print Mode is set to Black Only, a setting of 5 increases toner density and darkness
to all print jobs.
• If Print Mode is set to Color, a setting of 5 is the same as a setting of 4.
Enhance Fine Lines
On
Off
Color Saver
On
Off
RGB Brightness
-6–6
Enables a print mode preferable for files such as architectural drawings, maps,
electrical circuit diagrams, and flow charts
Note: To set Enhance Fine Lines from the software program: for Windows users, click
File Print, and then click Properties, Preferences, Options, or Setup; for Macin tosh
users, choose File > Print, and then adjust the settings from the Print dialog and
pop-up menus.
Reduces the amount of toner used for graphics and images. The amount of toner used
for text is not reduced.
Notes:
• Off is the factory default setting.
• On overrides Toner Darkness settings.
Adjusts brightness in color outputs
Notes:
• 0 is the factory default setting.
• -6 is the maximum decrease. 6 is the maximum increase.
• This does not affect files where CMYK color specifications are being used.
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Menu item Description
RGB Contrast
0–5
RGB Saturation
0–5
Color Balance
Cyan
-5–5
Magenta
-5–5
Yellow
-5–5
Black
-5–5
Color Balance
Reset Defaults
Adjusts contrast in color outputs
Notes:
• 0 is the factory default setting.
• This does not affect files where CMYK color specifications are being used.
Adjusts saturation in color outputs
Notes:
• 0 is the factory default setting.
• This does not affect files where CMYK color specifications are being used.
Adjusts color in printed output by increasing or decreasing the amount of toner being
used for each color
Note: 0 is the factory default setting.
Restores the Color Balance factory default settings
Color Samples
sRGB Display
sRGB Vivid
Display—True Black
Vivid
Off—RGB
US CMYK
Euro CMYK
Vivid CMYK
Off—CMYK
Prints sample pages for each of the RGB and CMYK color conversion tables used in the
printer
Notes:
• Selecting any setting prints the sample.
• Color samples consist of a series of colored boxes along with the RGB or CMYK
combination that creates the color observed. These pages can be used to help
decide which combinations to use to get the desired printed output.
• From a browser window, type the IP address of the printer to access a complete
list of color sample pages from the Embedded Web Server.
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Menu item Description
Manual Color
RGB Image
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
RGB Text
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
RGB Graphics
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
Manual Color
CMYK Image
US CMYK
Euro CMYK
Vivid CMYK
Off
CMYK Text
US CMYK
Euro CMYK
Vivid CMYK
Off
CMYK Graphics
US CMYK
Euro CMYK
Vivid CMYK
Off
Customizes the RGB color conversions
Notes:
• sRGB Display is the factory default setting for RGB Image. This applies a color
conversion table to an output that matches the colors displayed on a computer
monitor.
• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. sRGB Vivid
applies a color table that increases saturation. This is preferred for business
graphics and text.
• Vivid applies a color conversion table that produces brighter, more saturated
colors.
• Display—True Black applies a color conversion table that uses only black toner
for neutral gray colors.
• Off turns off color conversion.
Customizes the CMYK color conversions
Notes:
• US CMYK is the US factory default setting. US CMYK applies a color conversion
table that tries to produce output that matches SWOP color output.
• Euro CMYK is the international factory default setting. Euro CMYK applies a color
conversion table that tries to produce output that matches EuroScale color
output.
• Vivid CMYK increases color saturation for the US CMYK color conversion table.
• Off turns off color conversion.
Color Adjust
Initiates an automatic color adjust calibration.
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Utilities menu
Menu item Description
Format Flash
No
Yes
Defragment Flash
No
Yes
Formats the flash memory. Flash memory refers to the memory added by installing
an optional flash memory card in the printer.
Warning—Potential Damage: Do not turn off the printer while the flash memory
is formatting.
Notes:
• An optional flash memory card must be installed in the printer and operating
properly for this menu item to be available.
• No cancels the format request.
• Selecting Yes deletes all data stored in flash memory.
Prepares the flash memory to receive new data by retrieving lost storage space
Warning—Potential Damage: Do not turn off the printer while the flash memory
is defragmenting.
Notes:
• An optional flash memory card must be installed in the printer and operating
properly for this menu item to be available. The optional flash memory card
must not be Read/Write or Write protected.
• No cancels the defragment request.
• Yes reformats the flash memory after transferring all downloads to regular
printer memory. When formatting is complete, the downloads are loaded back
into flash memory.
Hex Trace
Activate
Assists in isolating the source of a print job problem
Notes:
• When Activate is selected, all data sent to the printer is printed in hexadecimal
and character representation and control codes are not executed.
• To exit Hex Trace, turn the printer off or reset the printer.
Coverage Estimator
Off
On
Provides an estimate of the percentage coverage of cyan, magenta, yellow, and
black on a page. The estimate is printed on a separator page.
Note: Off is the factory default setting.
PDF menu
Note: Certain options are not available on selected printer models.
Menu item Description
Scale to Fit
Yes
No
Annotations
Do Not Print
Print
Scales page content to fit the selected paper size
Note: No is the factory default setting.
Prints annotations in a PDF
Note: Do Not Print is the factory default setting.
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PostScript menu
Menu item Description
Print PS Error
On
Off
Font Priority
Resident
Flash
Image Smoothing
On
Off
Prints a page containing the PostScript error
Note: Off is the factory default setting.
Establishes the font search order
Notes:
• Resident is the factory default setting.
• A formatted flash memory option card or printer hard disk must be
installed in the printer and operating properly for this menu item to be
available.
• The flash memory option or printer hard disk cannot be Read/Write, Write,
or password protected.
• Job Buffer Size must not be set to 100%.
Enhances the contrast and sharpness of low-resolution images and smooths
their color transitions
Notes:
• Off is the factory default setting.
• Image Smoothing has no effect on images that are 300 dpi or higher in
resolution.
PCL Emul menu
Menu item Description
Font Source
Resident
Download
Flash
All
Font Name
Courier
Specifies the set of fonts used by the Font Name menu item
Notes:
• Resident is the factory default setting. It shows the factory default set of
fonts downloaded into RAM.
• Flash settings show all fonts resident in that option.
• Flash option must be properly formatted and cannot be Read/Write, Write,
or password protected.
• Download shows all the fonts downloaded into RAM.
• All shows all fonts available to any option.
Identifies a specific font and the option where it is stored
Notes:
• Courier is the factory default setting.
• Courier shows the font name, font ID, and storage location in the printer.
The font source abbreviation is R for Resident, F for Flash, and D for
Download.
Understanding printer menus
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Menu item Description
Symbol Set
10U PC-8
12U PC-850
PCL Emulation Settings
Point Size
1.00–1008.00
PCL Emulation Settings
Pitch
0.08–100
Specifies the symbol set for each font name
Notes:
• 10U PC-8 is the US factory default setting.
• 12U PC-850 is the international factory default setting.
• A symbol set is a set of alphabetic and numeric characters, punctuation,
and special symbols. Symbol sets support the different languages or
specific programs such as math symbols for scientific text. Only the
supported symbol sets are shown.
Changes the point size for scalable typographic fonts
Notes:
• 12 is the factory default setting.
• Point Size refers to the height of the characters in the font. One point equals
approximately 1/72 of an inch.
• Point sizes can be increased or decreased in 0.25-point increments.
Specifies the font pitch for scalable monospaced fonts
Notes:
• 10 is the factory default setting.
• Pitch refers to the number of fixed-space characters per inch (cpi).
• Pitch can be increased or decreased in 0.01-cpi increments.
• For nonscalable monospaced fonts, the pitch appears on the display but
cannot be changed.
PCL Emulation Settings
Orientation
Portrait
Landscape
PCL Emulation Settings
Lines per Page
1–255
60
64
PCL Emulation Settings
A4 Width
198 mm
203 mm
Specifies the orientation of text and graphics on the page
Notes:
• Portrait is the factory default setting.
• Portrait prints text and graphics parallel to the short edge of the page.
• Landscape prints text and graphics parallel to the long edge of the page.
Specifies the number of lines that print on each page
Notes:
• 60 is the US factory default setting. 64 is the international default setting.
• The printer sets the amount of space between each line based on the Lines
per Page, Paper Size, and Orientation settings. Select the desired Paper
Size and Orientation before setting Lines per Page.
Sets the printer to print on A4-size paper
Notes:
• 198 mm is the factory default setting.
• The 203-mm setting sets the width of the page to allow the printing of
eighty 10-pitch characters.
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94
Menu item Description
PCL Emulation Settings
Auto CR after LF
On
Off
PCL Emulation Settings
Auto LF after CR
On
Off
Tray Renumber
Assign MP Feeder
Off
None
0–199
Assign Tray <x>
Off
None
0–199
Assign Manual Paper
Off
None
0–199
Assign Man Env
Off
None
0–199
Specifies whether the printer automatically performs a carriage return (CR)
after a line feed (LF) control command
Notes:
• Off is the factory default setting.
• Setting alterations are duplicated in the PPDS menu.
Specifies whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command
Notes:
• Off is the factory default setting.
• Setting alterations are duplicated in the PPDS menu.
Configures the printer to work with printer software or programs that use
different source assignments for trays, drawers, and feeders
Notes:
• Off is the factory default setting.
• None is not an available selection. It is displayed only when it is selected
by the PCL 5 interpreter.
• None ignores the Select Paper Feed command.
• 0–199 allows a custom setting to be assigned.
Tray Renumber
View Factory Def
None
Tray Renumber
Restore Defaults
Yes
No
Displays the factory default setting assigned to each tray, drawer, or feeder
Returns all tray, drawer, and feeder assignments to the factory default settings
Understanding printer menus
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Image menu
Menu item Description
Auto Fit
On
Off
Invert
On
Off
Scaling
Anchor Top Left
Best Fit
Anchor Center
Fit Height/Width
Fit Height
Fit Width
Orientation
Portrait
Landscape
Rev Portrait
Rev Landscape
Selects the optimal paper size, scaling, and orientation
Notes:
• On is the factory default setting.
• The On setting overrides scaling and orientation settings for some images.
Inverts bi-tonal monochrome images
Notes:
• Off is the factory default setting.
• The font size can be increased in 1-point increments.
• This setting does not apply to GIF or JPEG images.
Scales the image to fit the selected paper size
Notes:
• Best Fit is the factory default setting.
• When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Sets the image orientation
Note: Portrait is the factory default setting.
PictBridge menu
Note: Certain options are not available on selected printer models.
Menu item Description
Photo Size
Auto is the default
L
2L
Hagaki Postcard
Card Size
100 x 150 mm
4 x 6 in
8 x 10 in
Letter
A4
A5
JIS B5
Controls the printed size of each photo printed from a PictBridge-enabled device
Note: If both the printer and the PictBridge-enabled camera have a value for this
setting, the camera value always supersedes the printer value.
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Menu item Description
Layout
Auto is the default
Off
2 Up
3 Up
4 Up
6 Up
9 Up
12 Up
16 Up
Index Print
Quality
Normal
Draft
Fine
Paper Source
MP Feeder
Tray <x>
Manual Paper
Determines the maximum number of images that can print on one side of paper
Note: If both the printer and the PictBridge-enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Determines which resolution, toner darkness, and color saver values the device uses
when printing photos sent from a PictBridge-enabled device
Note: If both the printer and the PictBridge-enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Identifies the printer default input source when printing photos from a
PictBridge-enabled device
Note: A photo size larger than the size of the PictBridge default source's installed
media cannot be selected.
Flash drive menu
Note: The USB Direct Interface is not available on selected printer models.
Menu item Description
Enable Drive
Enable
Disable
Update Code
Enable
Disable
Copies
1–999
Sides (Duplex)
2 sided
1 sided
Enables or disables the USB Direct port
Enables or disables the flash drive's ability to update its firmware code by way of a
USB device
Sets the number of copies the printer should produce for each page contained in
a print job
Controls whether printer prints on one side or both sides of the paper
Understanding printer menus
97
Understanding printer messages
List of status and error messages
Busy
Wait for the message to clear.
Calibrating
The printer is adjusting the color. Wait for the message to clear.
Close door
Close the upper and lower doors.
Check Config ID
The printer configuration ID is invalid. Contact Customer Support.
Check Model Name
Set a valid model name.
Check Serial Num
Set a valid serial number.
<color> Low
Replace the toner cartridge, and then wait for the message to clear.
Defragmenting Flash
The printer is performing the defragmentation operation on flash memory. Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer off while this message appears on the display.
Flushing buffer
Wait for the message to clear.
Formatting Flash
Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer off while this message appears on the display.
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98
Hex Trace
This message appears between status messages and warnings. Wait for the message to clear.
Imaging Kit
Replace the imaging kit, and then press to clear the message and continue printing.
Insert Tray <x>
Insert the specified tray into the printer.
Invalid Engine Code
The engine code is invalid. Contact Customer Support.
Invalid Network Code
The network code is invalid. Contact Customer Support.
Load <src> with <custom type name>
Try one or more of the following:
• Load the specified paper to clear the message and continue printing.
• Press , and then press to cancel printing.
Load <src> with <x>
Try one or more of the following:
• Load the paper tray or other source with the correct paper type and size.
• Press , and then press to cancel printing.
Load single sheet feeder with <custom type name>
Try one or more of the following:
• Load the manual feeder with the correct paper type and size.
If no paper is in the manual feeder, load a sheet, and then press
• Press to clear the message and continue printing.
The printer manually overrides the manual request, and then the job prints from an automatic source.
• Press , and then press to cancel printing.
• Define a name for each custom type (Custom 1–6) using the MarkVision utility. When the printer is prompting
for one of the custom types, which has been named, then only the custom name is displayed.
to clear the message and continue printing.
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99
Load single sheet feeder with <custom string>
Try one or more of the following:
• Load the manual feeder with the correct paper type and size.
If no paper is in the feeder, load a sheet, and then press
• Select the paper type and size to manually override the manual request.
• Press , and then press to cancel printing.
to clear the message and continue printing.
Load single sheet feeder with <size>
Try one or more of the following:
• Load the manual feeder with the correct paper type and size.
If no paper is in the feeder, load a sheet of paper, and then press
• Select the paper type and size to manually override the manual request.
• Press to clear the message and continue printing.
The printer manually overrides the manual request, and then paper prints from an automatic source.
• Press , and then press to cancel printing.
to clear the message and continue printing.
Load single sheet feeder with <type> <size>
Try one or more of the following:
• Load the manual feeder with the correct paper type and size.
If no paper is in the feeder, load a sheet, and then select
• Press to clear the message and continue printing.
to clear the message and continue printing.
The printer manually overrides the manual request, and then paper prints from an automatic source.
• Press , and then press to cancel printing.
Output Bin Full
Try one or more of the following:
• Remove paper from the standard exit bin to clear the message and continue printing.
• Press to clear the message and continue printing.
Power Saver
The printer is saving power while it waits for the next print job.
• Send a job to print.
• Press to warm the printer to normal operating temperature. Afterwards, Ready appears.
Programming Code
The printer is receiving a file that is a code update. Wait for the message to clear.
Warning—Potential Damage: Do not turn the printer off while this message appears on the display.
Understanding printer messages
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