Lexmark C540n User Guide

Download

C54x Series

User's Guide

November 2012 www.lexmark.com

Machine type(s):

5025

Model(s):

210, 230, 410, 430, 43W, 439, n01, n02, dnw, xd1, xd2, dn1, dn2, gd1, gd2, dw1, dw2, dt1, dt2, gt1, gt2

Contents 2

Safety information.......................................................................................5

Learning about the printer...........................................................................6

Thank you for choosing this printer!.........................................................................................................6

Finding information about the printer......................................................................................................6

Selecting a location for the printer............................................................................................................7

Printer configurations...............................................................................................................................8

Understanding the printer control panel................................................................................................10

Additional printer setup.............................................................................12

Installing internal options........................................................................................................................12

Installing hardware options.....................................................................................................................19

Attaching cables......................................................................................................................................20

Verifying printer setup............................................................................................................................21

Setting up the printer software...............................................................................................................22

Setting up wireless printing.....................................................................................................................24

Installing the printer on an Ethernet network........................................................................................29

Minimizing your printer's environmental impact........................................32

Saving paper and toner...........................................................................................................................32

Saving energy..........................................................................................................................................34

Recycling..................................................................................................................................................36

Loading paper and specialty media............................................................37

Linking and unlinking trays......................................................................................................................37

Setting the paper size and type...............................................................................................................38

Configuring Universal paper settings......................................................................................................38

Loading the standard 250‑sheet tray......................................................................................................39

Loading the 650‑sheet duo drawer.........................................................................................................41

Using the multipurpose feeder...............................................................................................................42

Using the manual feeder.........................................................................................................................44

Paper and specialty media guidelines.........................................................46

Paper guidelines......................................................................................................................................46

Storing paper...........................................................................................................................................47

Contents 3

Supported paper sizes, types, and weights.............................................................................................48

Printing......................................................................................................53

Printing a document................................................................................................................................53

Printing specialty documents..................................................................................................................53

Printing from a flash drive.......................................................................................................................58

Printing photos from a PictBridge‑enabled digital camera.....................................................................59

Printing information pages......................................................................................................................59

Canceling a print job................................................................................................................................60

Understanding printer menus....................................................................62

Menus list................................................................................................................................................62

Supplies menu.........................................................................................................................................62

Paper menu.............................................................................................................................................63

Reports....................................................................................................................................................71

Network/Ports.........................................................................................................................................73

Settings....................................................................................................................................................79

Maintaining the printer..............................................................................93

Storing supplies.......................................................................................................................................93

Checking the status of supplies...............................................................................................................93

Ordering supplies....................................................................................................................................94

Replacing supplies...................................................................................................................................97

Cleaning the exterior of the printer......................................................................................................113

Moving the printer................................................................................................................................114

Administrative support............................................................................115

Restoring the factory default settings...................................................................................................115

Using the Embedded Web Server.........................................................................................................115

Setting up e‑mail alerts.........................................................................................................................116

Configuring supply notifications............................................................................................................116

Copying printer settings to other printers.............................................................................................116

Clearing jams............................................................................................118

Avoiding jams........................................................................................................................................118

Understanding jam numbers and locations..........................................................................................118

200–202 and 230 paper jams................................................................................................................119

231 and 235 paper jams........................................................................................................................122

Contents 4

24x paper jam........................................................................................................................................122

250 paper jam.......................................................................................................................................123

Troubleshooting.......................................................................................124

Understanding printer messages..........................................................................................................124

Solving basic printer problems..............................................................................................................130

Solving printing problems.....................................................................................................................130

Solving option problems........................................................................................................................134

Solving paper feed problems.................................................................................................................136

Solving print quality problems..............................................................................................................137

Solving color quality problems..............................................................................................................148

Contacting Customer Support...............................................................................................................151

Notices.....................................................................................................152

Product information..............................................................................................................................152

Edition notice........................................................................................................................................152

Power consumption..............................................................................................................................156

Index........................................................................................................164

Safety information 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Learning about the printer 6

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Gu ide—The guides may be available on the Software and Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

Notes:

• Help is automatically installed with the printer

• The printer software is located in the printer

to view context‑sensitive information.

software.

program folder or on the desktop, depending on your operating system.

Learning about the printer 7

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 8

1 102 mm (4 in.)

2 508 mm (20 in.)

3 152 mm (6 in.)

4 76 mm (3 in.)

5 254 mm (10 in.)

Printer configurations

Basic model

Note: Your printer model may have come with a 650‑sheet duo drawer.

Learning about the printer 9

1 Standard exit bin

2 Standard 250‑sheet tray (Tray 1)

3 Manual feeder

4 Printer control panel

Fully configured model

The following illustration shows a fully configured printer model with a 650‑sheet duo drawer and an optional 550‑sheet tray:

Note: Some printer models may not support the optional 550‑sheet tray.

Learning about the printer 10

1 Standard 250‑sheet tray (Tray 1)

2 650‑sheet duo drawer with integrated multipurpose feeder (Tray 2)

3 Optional 550‑sheet tray

Understanding the printer control panel

12 3

Menus

Back

Stop

4567

Learning about the printer 11

Item Description

1 Display Shows messages that communicate the status of the printer

2 Select

3 Indicator light Indicates the printer status:

Press to initiate action on a menu item.

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

4 Stop/Cancel

5 Navigation buttons

6 Back

Stops all printer activity A list of options is offered once Stopped appears on the display.

Scrolls through menus, submenus, or settings on the display

Returns the display to the previous screen

7 Menu

Opens the menu index Note: The menus are available only when the printer is in the Ready state.

Additional printer setup 12

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Note: Options are available only for some printer models.

Available options

Note: Certain options are not available on selected printer models.

Memory cards

•

Printer memory

• Flash memory

• Font cards

Additional printer setup 13

Accessing the system board to install internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board at the back of the printer.

2 Turn the screws counterclockwise to remove them.

3 Gently pull the cover away from the printer, and then remove it.

Additional printer setup 14

4 Locate the appropriate connector on the system board.

Warning—Potential Damage: System board electrical components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1 Flash memory card connector

2 Memory card connector

Additional printer setup 15

Installing a memory card

The system board has one connector for an optional memory card.

1 Access the system board.

2 Open both latches on the connector completely.

Additional printer setup 16

3 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

4 Align the notch on the memory card with the ridge on the connector.

5 Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch

located on either side of the memory card.

1 Notch

2 Ridge

6 Reinstall the system board access cover.

121

Additional printer setup 17

Installing a flash memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the

metal pins line up correctly as well.

Additional printer setup 18

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reinstall the system board cover.

Additional printer setup 19

Installing hardware options

Installing an optional tray or drawer

The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with an integrated multipurpose feeder.

Note: Some printer models may not support the optional 550‑sheet tray.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

1 Unpack the optional 550‑sheet tray, and then remove all packing material and the dust cover.

2 Place the tray in the location chosen for the printer.

Note: If you are installing both the optional tray and the 650‑sheet duo drawer, the optional 550‑sheet tray

must always be installed as the first tray (configuring from the bottom up).

3 Align a 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.

Additional printer setup 20

4 Align the printer with the 650‑sheet duo drawer, and then lower the printer into place.

5 Install the dust covers.

Note: Once the printer software and any options are installed, it may be necessary to manually add the options in

the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 23.

Attaching cables

Connect the printer to the computer using a USB cable or an Ethernet cable. A USB port requires a USB cable. Be sure to match the USB symbol on the cable with the USB symbol on the printer. Match the appropriate Ethernet cable to the Ethernet port.

Additional printer setup 21

1 Ethernet port

2 USB port

Verifying printer setup

Printing a menu settings page

Print menu settings pages to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings pages list all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Menu Settings Page appears, and then press .

After the menu settings pages print, Ready appears.

Additional printer setup 22

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Network Setup Page appears, and then press .

After the network setup page prints, Ready appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Additional printer setup 23

In Macintosh

Click the CD icon on the desktop.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Additional printer setup 24

Setting up wireless printing

Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP)

and Wi-Fi Protected Access (WPA) are types of security used on a network.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your access point (wireless router) is turned on and is working properly.

• Do not connect the installation or network cables until prompted to do so by the setup software.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Additional printer setup 25

Installing the printer on a wireless network (Windows)

Before installing the printer on a wireless network, make sure:

• Your wireless network is set up and is working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Note: Make sure the printer and the computer are fully on and ready.

Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.

2 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

3 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe.

Additional printer setup 26

c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

4 Click Install, and then follow the instructions on the computer screen.

5 Select Wireless connection when asked to choose a connection type.

6 From the Wireless Configuration dialog, select Guided Setup (Recommended).

Note: Choose Advanced Setup only if you want to customize your installation.

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly.

8 Follow the instructions on the computer screen.

Note: For more information on allowing other computers on the network to use the wireless printer, see the

Networking Guide.

Installing the printer on a wireless network (Macintosh)

Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.

Prepare to configure the printer

Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Additional printer setup 27

2 Locate the printer MAC address.

a From the printer control panel, navigate to:

> Reports > > Network Setup Page >

> Reports > Network Setup Page

b In the Standard Network Card section, look for UAA (MAC).

Note: You will need this information later.

Enter the printer information

Access the AirPort options:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC

address located on the MAC address sheet.

3 Open a Web browser.

4 From the Bookmarks menu, select Show or Show All Bookmarks.

5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.

6 From the Embedded Web Server, navigate to the location of the wireless settings information.

Configure the printer for wireless access

Type the network name (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).

3 Select the type of security you want to use to protect the wireless network.

4 Enter the security information necessary for the printer to connect to the wireless network.

5 Click Submit.

6 Open the AirPort application on the computer:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

Additional printer setup 28

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

7 From the Network pop‑up menu, select the name of the wireless network.

Configure your computer to use the printer wirelessly

To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in the Printer Setup Utility or Print Center.

1 Install a printer driver file on the computer:

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the installer package for the printer. c Follow the instructions on the computer screen. d Select a destination, and then click Continue. e From the Easy Install screen, click Install.

f Type the user password, and then click OK.

All necessary applications are installed in the computer.

g Click Close when the installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan

• System Preferences > Print & Fax

2 Click +. 3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. 4 Click the IP tab. 5 Type the IP address of the printer in the address field, and then click Add.

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the printer in the address field, and then click Add.

b For AppleTalk printing:

Notes:

• Make sure AppleTalk is activated on your printer.

Additional printer setup 29

• This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

1 From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then navigate to:

AppleTalk > select the printer from the list > Add

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

Installing the printer on an Ethernet network

Note: Make sure you have completed the initial setup of the printer.

For Windows users

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

Additional printer setup 30

3 Click Install, and then follow the instructions on the computer screen.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Double‑click the installer package for the printer. b Follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when the installation is complete.

4 Add the printer.

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the printer IP address in the address field, and then click Add.

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center.

Additional printer setup 31

c From the printer list, click Add, and then click IP Printer. d Type the scanner IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center. c From the printer list, click Add. d Click Default Browser tab > More Printers. e From the first pop‑up menu, select AppleTalk.

f From the second pop‑up menu, select Local AppleTalk Zone.

g Select the device from the list, and then click Add.

Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more

information, contact your system support person.

Minimizing your printer's environmental impact 32

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see “Using Eco‑Mode” on page 34.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of

Minimizing your printer's environmental impact 33

life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the paper

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

(16 lb)

• Multiple part forms or documents

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link.

Conserving supplies

There are a number of ways you can reduce the amount of paper and toner you use when printing. You can:

Use both sides of the paper

If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or the Lexmark Toolbar.

Minimizing your printer's environmental impact 34

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or the Lexmark Toolbar, to see how t he document

will look before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 118.

Saving energy

Using Eco‑Mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.

Choose To

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the

first page is printed.

• The printer enters Power Saver mode after one minute of inactivity.

Paper Duplex is enabled on printer models supporting duplex.

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance

specifications for your printer.

To select an Eco‑Mode setting:

1 From the printer control panel, press .

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until General Settings appears, and then press .

4 Press the arrow buttons until Eco‑Mode appears, and then press .

5 Select the setting you want, and then press .

Submitting changes appears.

Minimizing your printer's environmental impact 35

Reducing printer noise

Use Quiet Mode to reduce the printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

Choose To

On Reduce printer noise.

• You may notice a reduction in processing speed.

• Printer engine motors do not start until a job is ready to

print. You may notice a short delay before the first page is printed.

• Fans run at a reduced speed or are turned off.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer.

Off Use factory default settings. This setting supports the

performance specifications for your printer.

To select a Quiet Mode setting:

1 From the printer control panel, press .

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until General Settings appears, and then press .

4 Press the arrow buttons until Quiet Mode appears, and then press .

5 Select the setting you want, and then press .

Submitting changes appears.

Adjusting Power Saver

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Settings appears, and then press .

4 Press the arrow buttons until General Settings appears, and then press .

5 Press the arrow buttons until Timeout appears, and then press .

6 Press the arrow buttons until Power Saver appears, and then press .

7 Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver

mode. Available settings range from 1–240 minutes.

8 Press .

Submitting changes appears.

9 Press , and then press until Ready appears.

Note: Power Saver settings can also be adjusted by typing the printer IP address into the address field of your Web

browser.

Minimizing your printer's environmental impact 36

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products for recycling:

1 Go to www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box.

Returning Lexmark cartridges for reuse or recycling

Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the prepaid shipping label. You can also do the following:

1 Go to www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country or region.

3 Follow the instructions on the computer screen.

Loading paper and specialty media 37

Loading paper and specialty media

This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray and the 650-sheet duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray. Paper Size settings are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a custom paper type name to a tray

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Paper Menu appears, and then press .

4 Press the arrow buttons until Size/Type appears, and then press .

5 Press the arrow buttons, and then press to select the tray.

The Paper Size menu appears.

6 Press the arrow buttons until the Paper Type menu appears.

Loading paper and specialty media 38

7 Press .

8 Press the arrow buttons until Custom Type <x> or another custom name appears, and then press .

Submitting changes appears, followed by Paper Menu.

9 Press , and then press to return to the Ready state.

Setting the paper size and type

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Paper Menu appears, and then press .

4 Press the arrow buttons until Size/Type appears, and then press .

5 Press the arrow buttons until the correct tray appears, and then press .

6 Press when Size appears.

7 Press the arrow buttons until the correct size appears, and then press .

Submitting changes appears, followed by Size.

8 Press the arrow buttons until Type appears, and then press .

9 Press the arrow buttons until the correct type appears, and then press .

Submitting changes appears, followed by Type.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure (inches or millimeters)

• Portrait Height and Portrait Width

• Feed Direction

Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measure

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Paper Menu appears, and then press .

4 Press the arrow buttons until Universal Setup appears, and then press .

5 Press the arrow buttons until Units of Measure appears, and then press .

Loading paper and specialty media 39

6 Press the arrow buttons until the correct unit of measure appears, and then press .

Submitting changes appears, followed by the Universal Setup menu.

7 Press , and then press to return to the Ready state.

Specify the paper height and width

Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.

1 From the Universal Setup menu, press the arrow buttons until Portrait Width or Portrait Height

appears, and then press

Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width setting.

2 Press the arrow buttons to decrease or increase the setting, and then press .

Submitting changes appears, followed by the Universal Setup menu.

3 Press , and then press to return to the Ready state.

Loading the standard 250‑sheet tray

The printer has one standard 250‑sheet tray (Tray 1) with an attached manual feeder. The 250‑sheet tray, the 650‑sheet duo drawer, and the optional 550‑sheet tray support the same paper sizes and types and are loaded in the same way.

Note: The optional 550‑sheet tray is not available for all printer models.

1 Pull the tray out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

Loading paper and specialty media 40

2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being

loaded.

Note: Use the size indicators on the bottom of the tray to help position the guide.

3 If the paper is longer than A4 or letter size, push the green tab at the back of the tray to extend it.

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack with the recommended print side faceup.

Loading paper and specialty media 41

6 Make sure the paper guides are secure against the edges of the paper.

Note: Make sure that side guides are placed tightly against the edges of the paper so that the image is

registered properly on the page.

7 Insert the tray.

8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, change the Paper

Type or Paper Size setting for the tray from the printer control panel.

Note: Mixing paper sizes or types in a tray may lead to jams.

Loading the 650‑sheet duo drawer

The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The drawer is loaded in the same way as the 250‑sheet tray and the optional 550‑sheet tray, and supports the same paper types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators, as shown in the following illustration:

Note: The optional 550‑sheet tray is not available for all printer models.

1 Length guide tabs

2 Size indicators

3 Width guide tabs

Loading paper and specialty media 42

Using the multipurpose feeder

1 Push the feeder release latch to the left to open the multipurpose feeder.

2 Grasp the extension, and pull it straight out until it is fully extended.

3 Prepare the paper for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges and fan them. Straighten the edges on a level surface.

Note: Avoid touching the print side of transparencies. Be careful not to scratch them.

• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Locate the stack height limiter and tab.

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.

Loading paper and specialty media 43

1 Tab

2 Stack height limiter

3 Width guides

4 Size indicators

5 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.

• Load paper, card stock, and transparencies with the recommended print side facedown and the top edge

entering first.

• Load envelopes with the flap side up.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

Notes:

• Do not load or close the multipurpose feeder while a job is printing.

• Load only one size and type of paper at a time.

6 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie

flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.

Loading paper and specialty media 44

Using the manual feeder

The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of paper one sheet at a time.

1 Load a sheet of paper into the manual feeder.

• Printable side facedown for one-sided printing.

• Printable side faceup for two‑sided (duplex) printing.

Note: There are different ways for loading letterhead depending on the mode of printing.

One‑sided printing using a letterhead Two‑sided printing using a letter‑head

• Load envelopes with the flap side up and against the right side of the paper guide.

2 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.

Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.

3 Adjust the paper guides to the paper width.

Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.

Loading paper and specialty media 45

Paper and specialty media guidelines 46

Paper and specialty media guidelines

Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available at

http://support.lexmark.com.

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter than 75 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

(20 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 80 g/m2 (21 lb

or heavier paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60 to 176 g/m

(16 to 47 lb bond) paper, use grain long fibers.

Paper and specialty media guidelines 47

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling.

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 176 g/m

weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazardous emissions.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Paper and specialty media guidelines 48

Supported paper sizes, types, and weights

The following tables provide information on standard and optional input sources and the sizes, types, and weights of print media they support.

Note: For an unlisted paper size, select the closest larger listed size.

Paper sizes supported by the printer

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray part of the 650‑sheet duo drawer supports the same paper as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.

• The optional 550‑sheet tray is not available for all printer models.

Paper size Dimensions 250‑sheet tray Optional

550‑sheet tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.83 x 8.3 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

Statement 140 x 216 mm

(5.5 x 8.5 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Folio 216 x 330 mm

(8.5 x 13 in.)

Oficio (Mexico) 216 x 340 mm

(8.5 x 13 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Multipurpose feeder

Manual feeder

Executive 184 x 267 mm

(7.3 x 10.5 in.)

When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software

program.

Paper and specialty media guidelines 49

Paper size Dimensions 250‑sheet tray Optional

550‑sheet tray

Universal

7 3/4 Envelope (Monarch)

9 Envelope 98 x 225 mm

10 Envelope 105 x 241 mm

DL Envelope 110 x 220 mm

B5 Envelope 176 x 250 mm

C5 Envelope 162 x 229 mm

148 x 210 mm (5.8 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.)

76 x 127 mm (3 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

98 x 191 mm (3.9 x 7.5 in.)

(3.9 x 8.9 in.)

(4.1 x 9.5 in.)

(4.3 x 8.7 in.)

(6.9 x 9.8 in.)

(6.4 x 9 in.)

Multipurpose feeder

Manual feeder

Monarch 105 x 241 mm

(4.1 x 9.5 in.)

Other Envelope 98 x 162 mm

(3.9 x 6.3 in.) up to 176 x 250 mm (6.9 x 9.8 in.)

When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software

program.

Paper types supported by the printer

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

• The optional 550‑sheet tray is not available for all printer models.

Paper and specialty media guidelines 50

Paper type Standard 250‑sheet

tray

Optional 550‑sheet tray

Multipurpose feeder Manual feeder

Paper

Card stock

Transparencies* X

Envelopes X X

Paper labels

* Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, the manual feeder, and the multipurpose feeder.

Paper types and weights supported by the printer

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

• The optional 550‑sheet tray is not available for all printer models.

Paper type 250‑sheet tray Optional 550‑sheet

Multipurpose feeder Manual feeder

tray

1, 2

Light

1, 2

Plain

1, 2

Heavy

Paper types must be set to match the supporting paper weights.

The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card

60 to 74.9 g/m2 grain long (16 to 19.9 lb bond)

75 to 89.9 g/m2 grain long (20 to 23.8 lb bond)

90 to 104.9 g/m2 grain long (23.9 to 27.8 lb bond)

60 to 74.9 g/m2 grain long (16 to 19.9 lb bond)

75 to 89.9 g/m

grain long (20 to 23.8 lb bond)

90 to 104.9 g/m2 grain long (23.9 to 27.8 lb bond)

60 to 74.9 g/m2 grain long (16 to 19.9 lb bond)

75 to 89.9 g/m

grain long (20 to 23.8 lb bond)

90 to 104.9 g/m2 grain long (23.9 to 27.8 lb bond)

60 to 74.9 g/m2 grain long (16 to 19.9 lb bond)

75 to 89.9 g/m

grain long (20 to 23.8 lb bond)

90 to 104.9 g/m2 grain long (23.9 to 27.8 lb bond)

stock, transparencies, envelopes, or labels.

For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.

Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250‑sheet tray, manual feeder, and

multipurpose feeder.

The pressure sensitive area must enter the printer first.

100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.

105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.

Paper and specialty media guidelines 51

Paper type 250‑sheet tray Optional 550‑sheet

Multipurpose feeder Manual feeder

tray

Cardstock

1, 2

Glossy papers

Card stock—maximum (grain long)

Card stock—maximum (grain short)

Transparencies

105 to 176 g/m2 grain long (27.8 to 47 lb bond)

Book—88 to 176 g/m grain long (60 to 120 lb book)

Cover—162 to

176 g/m

grain long (60

to 65 lb cover)

Index Bristol—

120 g/m

Tag—120 g/m Cover—135 g/m

(67 lb)

(74 lb)

(50 lb)

Index Bristol—

163 g/m

Tag—163 g/m Cover—176 g/m

(90 lb)

(100 lb)

(65 lb)

170–180 g/m2 (45 to

105 to 176 g/m long (27.8 to 47 lb bond)

Book—88 to 176 g/m grain long (60 to 120 lb book)

Cover—162 to 176 g/m

to 65 lb cover)

Index Bristol— 120 g/m

Tag—120 g/m Cover—135 g/m

(50 lb)

Index Bristol— 163 g/m

Tag—163 g/m Cover—176 g/m

(65 lb)

N/A

48 lb)

Labels—maximum

Paper—131 g/m

(35 lb bond)

Envelopes

Paper types must be set to match the supporting paper weights.

The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card

6,7

Paper—131 g/m bond)

grain

grain long (60

(67 lb)

(74 lb)

(90 lb)

(100 lb)

(35 lb

105 to 176 g/m long (27.8 to 47 lb bond)

Book—88 to 176 g/m grain long (60 to 120 lb book)

Cover—162 to

176 g/m

grain long (60

to 65 lb cover)

Index Bristol—

120 g/m Tag—120 g/m

(67 lb)

Cover—135 g/m (50 lb)

Index Bristol—

163 g/m Tag—163 g/m

(90 lb)

Cover—176 g/m (65 lb)

170–180 g/m2 (45 to 48 lb)

Paper—131 g/m (35 lb bond)

60 to 105 g/m

28 lb bond)

grain

(74 lb)

(100 lb)

(16 to

105 to 176 g/m long (27.8 to 47 lb bond)

Book—88 to 176 g/m grain long (60 to 120 lb book)

Cover—162 to

176 g/m

grain long (60

to 65 lb cover)

Index Bristol—

120 g/m Tag—120 g/m

(67 lb)

(74 lb)

Cover—135 g/m (50 lb)

Index Bristol—

163 g/m Tag—163 g/m

(90 lb)

(100 lb)

Cover—176 g/m (65 lb)

170–180 g/m2 (45 to 48 lb)

Paper—131 g/m (35 lb bond)

60 to 105 g/m2 (16 to 28 lb bond)

grain

stock, transparencies, envelopes, or labels.

For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.

Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250‑sheet tray, manual feeder, and

multipurpose feeder.

The pressure sensitive area must enter the printer first.

100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.

105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.

Paper and specialty media guidelines 52

Paper capacities

Input capacities

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

• The optional 550‑sheet tray is not available for all printer models.

Paper type 250‑sheet tray Optional 550‑sheet tray Multipurpose tray

Paper

Labels

250 sheets

100

550 sheets

200

Transparencies 50 X 50

Envelopes X X 10

Other X X

Based on 75 g/m2 (20 lb) paper

Capacity varies depending on label material and construction.

Capacity varies depending on the weight and type of paper.

100 sheets

Various quantities

Output capacity

Paper type

Paper

Capacity may vary depending on media specifications and the printer operating environment.

Based on 75 g/m2 (20 lb) paper

Standard output bin

100 sheets

Printing 53

Printing

Printing a document

1 From the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust the settings, if necessary. d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options pop‑up menus, adjust the settings, if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Printing specialty documents

Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on

http://support.lexmark.com.

Tips on using letterhead

Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead:

Printing 54

Source or process Print side and paper orientation

• Standard 250‑sheet tray

• Optional 550‑sheet tray

• Simplex (one‑sided) printing

from trays

Duplex (two‑sided) printing from trays

Printed letterhead design is placed faceup. The top edge of the sheet with the logo is placed at the front of the tray.

Printed letterhead design is placed facedown. The top edge of the sheet with the logo is placed at the back of the tray.

Manual feeder (simplex printing) Multipurpose feeder

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Preprinted letterhead design is placed facedown. The top edge of the sheet with the logo should enter the manual feeder first.

Printing 55

Source or process Print side and paper orientation

Manual feeder (duplex printing) Multipurpose feeder

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Preprinted letterhead design is placed faceup. The top edge of the sheet with the logo should enter the manual feeder last.

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

• Feed transparencies from the standard 250‑sheet tray or the manual feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure that

the transparencies are able to withstand temperatures up to 175° C (350° F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: Transparencies can be printed at a temperature up to 180° C (356° F) if Transparency Weight is set to Heavy and Transparency Texture is set to Rough. Select these settings in the Paper menu using a local utility.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark part number 70X7240 for letter‑size transparencies and Lexmark part number 12A5010

for A4‑size transparencies.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• Feed envelopes from the manual feeder or optional multipurpose feeder.

• Set the Paper Type to Envelope, and select the envelope size.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 60 g/m

weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m (24 lb bond) weight.

(16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Printing 56

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and dual‑sided labels are not supported.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.

– Label adhesives , face sheet (printable stock) , and topcoats can withstand up to 25‑psi (172‑kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 2‑mm (0.06‑in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Printing 57

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• From MarkVision Professional, the printer software, or the printer control panel:

1 Set the Paper Type to Card Stock. 2 Set the Paper Weight to Card Stock Weight. 3 Set the Card Stock Weight to Normal or Heavy.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing from a flash drive

A USB port is located on the printer control panel of some models. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.

Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com.

Notes:

• Hi‑Speed USB devices must support the Full‑speed standard. Devices only supporting USB Low‑speed

capabilities are not supported.

• USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New

Technology File System) or any other file system are not supported.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Make sure the printer is on and Ready or Busy appears.

2 Insert a flash drive into the USB port.

Note: If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the

printer ignores the memory device.

3 Press the arrow buttons until the document you want to print appears, and then press .

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Press to print one copy, or enter the number of copies using the arrow buttons, and then press to initiate

the print job.

Note: Do not remove the flash drive from the USB port until the document has finished printing.

Printing 59

Printing photos from a PictBridge‑enabled digital camera

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with your camera.

2 Insert the other end of the USB cable into the USB port on the front of the printer.

Notes:

• Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. For more information, see

the camera documentation.

• If the PictBridge connection is successful, then a confirmation message appears on the printer display.

3 Follow the instructions on the camera to select and print photos.

Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the

camera.

Printing information pages

Printing a font sample list

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Print Fonts appears, and then press .

5 Press the arrow buttons until PCL Fonts or PostScript Fonts appears, and then press .

After the font sample list prints, Ready appears.

Printing 60

Printing a directory list

A directory list shows the resources stored in flash memory.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Print Directory appears, and then press .

After the directory list prints, Ready appears.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

2 Hold down and while turning the printer on.

3 Release the buttons when the dots appear, and then wait for Config Menu to appear.

4 Press the arrow buttons until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press the arrow buttons until Exit Config Menu appears, and then press .

Ready appears.

Canceling a print job

Canceling a print job from the printer control panel

1 Press .

Stopping appears, followed by Cancel Print Job.

2 Press .

Canceling appears, followed by Ready.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

Printing 61

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

Understanding printer menus 62

Understanding printer menus

Menus list

Supplies Menu Paper Menu Reports Network/Ports Settings

Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Imaging Kit Waste Toner Box

Default Source Size/Type Paper Texture Paper Weight Paper Loading Custom Types Universal Setup

Menu Settings Page Device Statistics Network Setup Page Print Fonts Print Defects Asset Report

Note: Certain menus are not available on selected printer models.

Supplies menu

Menu item Description

Cyan, Magenta, Yellow, or Black Toner Cartridges

Early Warning Low Invalid Replace Missing or Defective OK Unsupported

Shows the status of the toner cartridges Note: Replace Cartridge indicates the cartridge is

nearly empty, and print quality problems may result.

Active NIC Network Menu USB Menu Wireless Menu

General Settings Setup Menu Finishing Menu Quality Menu Utilities Menu PDF Menu PostScript Menu PCL Emul Menu Image Menu PictBridge Menu Flash Drive Menu

Imaging Kit

OK Replace Black Imaging Kit Replace Color Imaging Kit Defective

Waste Toner Box

Near Full Replace Missing OK

Shows the status of the imaging kit

Shows the status of the waste toner box

Understanding printer menus 63

Paper menu

Default Source menu

Menu item Description

Default Source

Tray <x> MP Feeder Manual Paper Manual Env

Sets a default paper source for all print jobs

Notes:

• Tray 1 (standard tray) is the factory default setting.

• The 650‑sheet duo drawer must be installed in order for MP Feeder or

Tray 2 to appear as a menu setting in the Paper menu.

• Only an installed paper source will appear as a menu setting.

• A paper source selected by a print job will override the Default Source

setting for the duration of the print job.

• If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Paper Size/Type menu

Menu item Description

Tray <x> Size

A4 A5 JIS B5 Letter Folio Oficio (Mexico) Legal Executive Universal

Specifies the paper size loaded in each tray

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• If the same size and type of paper are in two trays and the Paper Size

and Paper Type settings match, the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Understanding printer menus 64

Menu item Description

Tray <x> Type

Plain Paper Glossy Paper Card Stock Transparency Recycled Letterhead Colored Paper Labels Bond Preprinted Light Paper Heavy Paper Rough/Cotton Custom Type <x>

MP Feeder Size

A4 A5 JIS B5 A6 Statement Letter Folio Oficio (Mexico) Legal Executive Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope

Specifies the type of paper loaded in each tray

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom

Type <x>.

• Use this menu item to configure automatic tray linking.

Specifies the paper size loaded in the multipurpose feeder

Notes:

• The 650‑sheet duo drawer must be installed in order for MP Feeder to

appear as a menu setting in the Paper menu.

• Letter is the US factory default setting. A4 is the international factory

default setting.

• The multipurpose feeder does not automatically sense paper size. The

paper size value must be set.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Understanding printer menus 65

Menu item Description

MP Feeder Type

Plain Paper Glossy Paper Card Stock Transparency Recycled Letterhead Colored Paper Labels Bond Envelope Preprinted Light Paper Heavy Paper Rough/Cotton Custom Type <x>

Manual Paper Size

A4 A5 JIS B5 A6 Statement Letter Folio Oficio (Mexico) Legal Executive Universal

Specifies the type of paper loaded in the multipurpose feeder

Notes:

• The 650‑sheet duo drawer must be installed in order for MP Feeder to

appear as a menu setting in the Paper menu.

• Plain paper is the factory default setting.

Specifies the size of the paper being manually loaded Note: Letter is the US factory default setting. A4 is the international factory

default setting.

Manual Paper Type

Plain Paper Glossy Paper Card Stock Transparency Recycled Letterhead Colored Paper Labels Bond Preprinted Light Paper Heavy Paper Rough/Cotton Custom Type <x>

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting.

Understanding printer menus 66

Menu item Description

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope

Manual Envelope Type

Envelope Custom Type <x>

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the size of the envelope being manually loaded Note: 10 Envelope is the US factory default setting. DL Envelope is the

international factory default setting.

Specifies the type of envelope being manually loaded

Note: Envelope is the factory default setting.

Paper Texture menu

Menu item Description

Plain Texture

Normal Smooth Rough

Specifies the relative texture of the paper loaded

Note: Normal is the factory default setting.

Card Stock Texture

Normal Smooth Rough

Transparency Texture

Normal Smooth Rough

Recycled Texture

Normal Smooth Rough

Glossy Texture

Normal Smooth Rough

Labels Texture

Normal Smooth Rough

Specifies the relative texture of the card stock loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

Specifies the relative texture of the transparencies loaded Note: Normal is the factory default setting.

Specifies the relative texture of the recycled paper loaded Note: Normal is the factory default setting.

Specifies the relative texture of the glossy paper loaded Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded Note: Normal is the factory default setting.

Understanding printer menus 67

Menu item Description

Bond Texture

Rough Smooth Normal

Envelope Texture

Normal Smooth Rough

Letterhead Texture

Normal Smooth Rough

Preprinted Texture

Normal Smooth Rough

Colored Texture

Normal Smooth Rough

Specifies the relative texture of the paper loaded Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded Note: Normal is the factory default setting.

Specifies the relative texture of the colored paper loaded

Note: Normal is the factory default setting.

Light Paper

Normal Smooth Rough

Heavy Paper

Normal Smooth Rough

Rough/Cotton Paper

Rough

Custom <x> Paper

Normal Smooth Rough

Specifies the relative texture of the light paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Specifies the relative texture of the heavy paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Specifies the relative texture of the rough/cotton paper loaded

Notes:

• Rough is the factory default setting.

• Settings appear only if the custom type is supported.

Specifies the relative texture of the custom paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Understanding printer menus 68

Paper Weight menu

Menu items Definition

Plain Weight, Glossy Weight, Bond Weight, Letterhead Weight, Preprinted Weight, or Colored Weight

Normal Light Heavy

Transparency Weight

Normal Light Heavy

Recycled Weight

Normal Light Heavy

Labels Weight

Normal Light Heavy

Envelope Weight

Normal Light Heavy

Identifies the relative weight of the paper loaded Note: Normal is the factory default setting.

Identifies the relative weight of the transparencies loaded

Note: Normal is the factory default setting.

Identifies the relative weight of the recycled paper loaded

Note: Normal is the factory default setting.

Identifies the relative weight of the labels loaded Note: Normal is the factory default setting.

Identifies the relative weight of the envelopes loaded

Note: Normal is the factory default setting.

Card Stock Weight

Normal Light Heavy

Light Paper Weight

Light

Heavy Paper Weight

Heavy

Identifies the relative weight of the card stock loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is

supported.

Identifies the relative weight of the light paper loaded

Notes:

• Light is the factory default setting.

• Settings appear only if light paper is

supported.

Identifies the relative weight of the heavy paper loaded

Notes:

• Heavy is the factory default setting.

• Settings appear only if heavy paper is

supported.

Understanding printer menus 69

Menu items Definition

Rough/Cotton Paper Weight

Normal

Custom <x>

Normal Light Heavy

Paper Loading menu

Note: Certain options are not available on select printer models.

Menu item Description

Recycled Loading

Off Duplex

Determines the paper loading direction for all jobs that specify Recycled as the paper type

Note: Off is the factory default setting.

Identifies the relative weight of the rough/cotton paper loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if rough/cotton paper is

supported.

Identifies the relative weight of the custom paper type loaded

Notes:

• Normal is the factory default setting.

• Settings appear only if custom paper is

supported.

Glossy Loading

Off Duplex

Bond Loading

Off Duplex

Letterhead Loading

Off Duplex

Preprinted Loading

Off Duplex

Colored Loading

Off Duplex

Light Paper Loading

Off Duplex

Note: Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print Properties (in Windows) or the Print dialog (in Macintosh).

Determines the paper loading direction for all jobs that specify glossy as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Bond as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Letterhead as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Preprinted as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Colored as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Light Paper as the paper type

Note: Off is the factory default setting.

Understanding printer menus 70

Menu item Description

Heavy Paper Loading

Off Duplex

Rough/Cotton Loading

Off Duplex

Custom <x> Loading

Off Duplex

Determines the paper loading direction for all jobs that specify Heavy Paper as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Rough/Cotton as the paper type

Note: Off is the factory default setting.

Determines the paper loading direction for all jobs that specify Custom <x> as the paper type

Notes:

• Off is the factory default setting.

• Custom <x> Loading is available only if the custom type is

supported.

Note: Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print Properties (in Windows) or the Print dialog (in Macintosh).

Custom Types menu

Menu item Description

Custom Type <x>

Paper Card Stock Transparency Glossy Labels Envelope Rough/Cotton

Associates a paper or specialty media type with a factory default Custom Type <x> name or a user‑defined Custom Name created from the Embedded Web Server or MarkVision instead of Custom Type <x>.

Notes:

Professional. This user‑defined name displays

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or feeder

in order for you to print from that source.

Recycled

Paper Card Stock Transparency Glossy Labels Envelope Rough/Cotton

Specifies a paper type when the Recycled setting is selected in other menus

Notes:

• Paper is the factory default setting.

• The Recycled type must be supported by the selected tray or feeder in

order for you to print from that source.

Understanding printer menus 71

Universal Setup menu

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches 76–360 mm

Portrait Height

3–14.17 inches 76–360 mm

Identifies the units of measure

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Sets the portrait width

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. Inches can be increased

in 0.01‑inch increments.

• 216 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Sets the portrait height

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. Inches can be increased in

0.01‑inch increments.

• 356 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Feed Direction

Short Edge Long Edge

Specifies the feed direction

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only if the longest edge is shorter than the

maximum length supported in the tray.

Reports

Menu Settings Page menu

Menu item Description

Menu Settings Page Prints a report containing information about paper loaded into trays, installed

memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information

Note: The page prints when this item is selected.

Understanding printer menus 72

Device Statistics menu

Menu item Description

Device Statistics Prints a report containi ng printer statistics such as supply information and details

about printed pages

Note: The page prints when this item is selected.

Network Setup Page menu

Menu item Description

Network Setup Page P rints a report containing information about the network settings, such as TCP/IP

address information

Notes:

• This menu item appears only for printers with a network print server

installed.

• The page prints when this item is selected.

Print Fonts menu

Menu item Description

Print Fonts

PCL Fonts PostScript Fonts

Prints a report of all the fonts available for the printer language currently set in the printer

Note: A separate report is available for PCL and PostScript emulations. Each emulator report contains print samples and information about the language's available fonts.

Print Defects menu

Menu item Description

Print Defects Prints a diagnostic list of problems

Notes:

• The page prints when this item is selected.

• The list should be printed on letter- or A4-size paper.

Asset Report menu

Menu item Description

Asset Report Prints a report containing asset information including the printer serial number

and model name. The report contains text and UPC bar codes that can be scanned into an asset database.

Understanding printer menus 73

Network/Ports

Active NIC menu

Menu item Description

Active NIC

Auto <list of available network cards>

Shows the print server

Notes:

Network menu

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PostScript emulation when a print job requires it, regardless of the default printer language

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network card is installed.

NPA Mode

Auto Off

Network Buffer

Auto Disabled

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the network input buffer

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Understanding printer menus 74

Menu item Description

Mac Binary PS

Auto On Off

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Network Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Sets printer settings on jobs sent through a network port

Note: Certain options are not available on selected printer models.

Reports menu

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > Reports

Menu item Description

Print Setup Page Prints a report containing information about the current network setup

Note: The Setup Page contains information about the network printer settings, such as the TCP/IP address.

Network Card menu

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > Network Card

Menu item Description

View Card Status

Connected Disconnected

View Card Speed Lets you view the speed of a currently active network card

Network Address

UAA LAA

Lets you view the connection status of the network card

Lets you view the network addresses

Understanding printer menus 75

Menu item Description

Job Timeout

0‑225 seconds

Sets the amount of time in seconds that a network print job can take before it is canceled

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

Banner Page

Off On

Allows the printer to print a banner page

Note: Off is the factory default setting.

TCP/IP menu

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > TCP/IP

Menu item Description

Activate

On Off

Activates TCP/IP

Note: On is the factory default setting.

View Hostname Lets you view the current TCP/IP hostname

Note: This can be changed only from the Embedded Web Server.

IP Address Lets you view or change the current TCP/IP Address

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off.

Netmask Lets you view or change the current TCP/IP Netmask

Gateway Lets you view or change the current TCP/IP Gateway

Enable DHCP

On Off

Enable Auto IP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

Specifies the DHCP address and parameter assignment setting Note: On is the factory default setting.

Specifies the Zero Configuration Networking setting Note: Yes is the factory default setting.

Enables the built-in FTP server, which allows you to send files to the printer using the File Transfer Protocol.

Note: Yes is the factory default setting.

Enables the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

WINS Server Address Lets you view or change the current WINS Server Address

Understanding printer menus 76

Menu item Description

Enable DDNS/mDNS

Yes No

DNS Server Address Lets you view or change the current DNS Server Address

Lets you view or change the current DDNS/mDNS Server Address

Note: Yes is the factory default setting.

IPv6 menu

Note: The Internet Protocol version 6 (IPv6) menu is available only for network models or printers attached to print

servers.

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > IPv6

Menu item Description

Enable IPv6

On Off

Auto Configuration

On Off

Enables IPv6 in the printer Note: On is the factory default setting.

Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router

Note: On is the factory default setting.

View Hostname

View Address

View Router Address

Enable DHCPv6

On Off

Lets you view the current setting Note: These settings can be changed only from the Embedded Web

Server.

Enables DHCPv6 in the printer

Note: On is the factory default setting.

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.

Note: This menu is available only for network models or printers attached to print servers when an optional wireless internal print server is installed in the printer.

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > Wireless

Understanding printer menus 77

Menu item Description

Network Mode

Ad hoc Infrastructure

Specifies the network mode

Notes:

• Ad hoc is the factory default setting. Ad hoc mode configures the

printer for wireless networking directly between it and a computer.

• Infrastructure mode lets the printer access a network using an

access point.

Compatibility

802.11b/g/n

802.11n

802.11b/g

Choose Network

View Signal Quality Lets you view the quality of the wireless connection

View Security Mode Lets you view the encryption method for the wireless connection

Specifies the wireless standard for the wireless network Note: 802.11b/g/n is the factory default setting.

Lets you select an available network for the printer to use

AppleTalk menu

This menu is available from the Network/Ports menu:

Network/Ports > Network Menu > AppleTalk

Menu item Description

Activate

Yes No

View Name Shows the assigned AppleTalk name

View Address Shows the assigned AppleTalk address

Set Zone

Activates AppleTalk support

Note: Yes is the factory default setting.

Note: The name can be changed only from the Embedded Web Server.

Note: The address can be changed only from the Embedded Web Server.

Provides a list of AppleTalk zones available on the network Note: The default setting is the default zone for the network. If no default

zone exists, the zone marked with an * is the default setting.

Understanding printer menus 78

USB menu

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

Auto Off

Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PostScript emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

USB Buffer

Auto Disabled

Mac Binary PS

Auto Off On

USB With ENA

ENA Address ENA Netmask ENA Gateway

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the USB input buffer

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Sets the network address, netmask, or gateway information for an external print server that is attached to the printer using a USB cable

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Understanding printer menus 79

Settings

General Settings menu

Menu item Description

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portugues Suomi Russian Polski Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Sets the language of the text appearing on the display

Note: All languages may not be available for all printers.

Eco‑Mode

Off Energy Energy/Paper Paper

Quiet Mode

Off On

Minimizes the use of energy, paper, or specialty media

Notes:

• Off is the factory default setting. Off resets the printer to its

factory default settings.

• The Energy setting minimizes the power used by the printer.

Performance may be affected, but print quality is not.

• Energy/Paper minimizes the use of power and of paper and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job. Performance may be affected, but print quality is not.

Reduces the amount of noise produced by the printer

Notes:

• Off is the factory default setting.

• On configures the printer to produce as little noise as

possible.

Understanding printer menus 80

Menu item Description

Run Initial Setup

Yes No

Alarms

Cartridge Alarm

Timeouts

Power Saver

1–240 min

Timeouts

Screen Timeout

15–300 sec

Instructs the printer to run the setup wizard

Notes:

• Yes is the factory default setting.

• After completing the setup wizard by selecting Done at the

Country select screen, the default setting becomes No.

Sets an alarm to sound when the printer requires operator intervention

Available selections are:

• Single

• Off

Notes:

• Single is the factory default setting for Alarm Control. Single

sounds three quick beeps.

• Off means no alarm will sound.

Specifies the number of minutes of inactivity before some systems begin entering a minimum power state

Note: 30 minutes is the factory default setting.

Sets the amount of time in seconds the printer waits before returning the printer display to a Ready state

Note: 30 seconds is the factory default setting.

Timeouts

Print Timeout

Disabled 1–255 sec

Timeouts

Wait Timeout

Disabled 15–65535 sec

Sets the amount of time in seconds the printer waits to receive an end‑of‑job message before canceling the remainder of the print job

Notes:

• 90 seconds is the factory default setting.

• When the timer expires, any partially printed page still in the

printer is printed, and then the printer checks to see if any new print jobs are waiting.

• Print Timeout is available only when using PCL or PPDS

emulation. This setting has no effect on PostScript emulation print jobs.

Sets the amount of time in seconds the printer waits for additional data before canceling a print job

Notes:

• 40 seconds is the factory default setting.

• Wait Timeout is available only when the printer is using

PostScript emulation. This setting has no effect on PCL or PPDS emulation print jobs.

Understanding printer menus 81

Menu item Description

Print Recovery

Auto Continue

Disabled 5–255 sec

Print Recovery

Jam Recovery

Auto On Off

Print Recovery

Page Protect

Off On

Factory Defaults

Do Not Restore Restore

Lets the printer automatically continue prin ting from certain offline situations when not resolved within the specified time period

Note: Disabled is the factory default setting.

Specifies whether the printer reprints jammed pages

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Lets the printer successfully print a page that may not have printed otherwise

Notes:

• Off is the factory default setting. Off prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to process the whole page so that the

entire page prints.

Returns the printer settings to the factory default settings

Notes:

• Do Not Restore is the factory default setting. Do Not Restore

keeps the user‑defined settings.

• Restore returns all printer settings to the factory default

settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

Setup menu

Menu item Description

Printer Language

PCL Emulation PS Emulation PPDS Emulation

Sets the default printer language

Notes:

• PCL is the factory default printer language.

• PCL emulation uses a PCL interpreter for processing print

jobs. PostScript emulation uses a PS interpreter for processing print jobs. PPDS emulation uses a PPDS interpreter for processing print jobs

• Setting a printer language as the default does not prevent a

software program from sending print jobs that use another printer language.

Understanding printer menus 82

Menu item Description

Print Area

Normal Fit to Page Whole Page

Download Target

RAM Flash

Resource Save

Off On

Sets the logical and physical printable area Note: Normal is the factory default setting. When attempting to

print data in the non‑printable area defined by the Normal setting, the printer clips the image at the boundary.

Sets the storage location for downloads

Notes:

• RAM is the factory default setting.

• Storing downloads in flash memory places them in

permanent storage. Downloads remain in flash memory even when the printer is turned off.

• Storing downloads in RAM is temporary.

• This menu appears only if a flash option is installed.

Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available

Notes:

• Off is the factory default setting. Off sets the printer to retain

the downloads only until memory is needed. Downloads are deleted in order to process print jobs.

• The On setting retains the downloads during language

changes and printer resets. If the printer runs out of memory, 38 Memory Full appears, and downloads are not deleted.

Finishing menu

Menu item Description

Sides (Duplex)

1 sided 2 sided

Duplex Binding

Long Edge Short Edge

Specifies whether duplex (2‑sided) printing is set as the default for all print jobs

Notes:

• 1 sided is the factory default setting.

• To set 2‑sided printing from the software program: for Windows users, click

File > Print, and then click Properties, Preferences, Options, or Setup; for Macintosh users, choose File > Print, and then adjust the settings from the Print dialog and pop‑up menus.

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

• Long Edge is the factory default setting.

• Long Edge specifies that binding be placed on the left edge of portrait pages

and the top edge of landscape pages.

• Short Edge specifies that binding be placed on the top edge of portrait pages

and the left edge of landscape pages.

Understanding printer menus 83

Menu item Description

Copies

1–999

Blank Pages

Do Not Print Print

Collate

Off (1,1,1,2,2,2) On (1,2,1,2,1,2)

Separator Sheets

None Between Copies Between Jobs Between Pages

Specifies a default number of copies for each print job Note: 1 is the factory default setting.

Specifies whether blank pages are inserted in a print job Note: Do Not Print is the factory default setting.

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

• Off is the factory default setting. No pages will be collated.

• The On setting stacks the print job sequentially.

• Both settings print the entire job the number of times specified by the Copies

menu setting.

Specifies whether blank separator sheets are inserted

Notes:

• None is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collation is set to On. If Collation is set to Off, a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of the print job. This

setting is useful when printing transparencies or inserting blank pages in a document for notes.

Separator Source

Tray <x> MP Feeder

N‑up (pages‑side)

Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

N‑up Ordering

Horizontal Reverse Horizontal Reverse Vertical Vertical

Specifies the paper source for separator sheets

Notes:

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, Configure MP must be set to Cassette in order for

Multi‑Purpose Feeder to appear as a menu setting.

Specifies that multiple‑page images be printed on one side of a sheet of paper

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that will print per side.

Specifies the positioning of multiple‑page images when using N‑up (pages‑sides)

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of images and whether the images are in

portrait or landscape orientation.

Understanding printer menus 84

Menu item Description

Orientation

Auto Landscape Portrait

N‑up Border

None Solid

Specifies the orientation of a multiple‑page sheet Note: Auto is the factory default setting. The printer chooses between portrait and

landscape.

Prints a border around each page image when using N‑up (pages‑sides)

Note: None is the factory default setting.

Quality menu

Menu item Description

Color Correction

Auto Off Manual

Adjusts the color output on the printed page

Notes:

• Auto is the factory default setting. Auto applies different color conversion tables

to each object on the printed page.

• Off turns off color correction.

• Manual allows customization of the color tables using the settings available from

the Manual Color menu.

• Due to the differences in additive and subtractive colors, certain colors that

appear on computer monitors are impossible to duplicate on the printed page.

Print Resolution

4800 CQ 1200 dpi

Toner Darkness

1–5

Enhance Fine Lines

Off On

Specifies the printed output resolution Note: 4800 CQ is the factory default setting.

Lightens or darkens the printed output

Notes:

• 4 is the factory default setting.

• Selecting a smaller number can help conserve toner.

• If Print Mode is set to Black Only, a setting of 5 increases toner density and

darkness to all print jobs.

• If Print Mode is set to Color, a setting of 5 is the same as a setting of 4.

Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts

Notes:

• Off is the factory default setting.

• To set Enhance Fine Lines from the software program: for Windows users, click

File > Print, and then click Properties, Preferences, Options, or Setup; for Macintosh users, choose File > Print, and then adjust the settings from the Print dialog and pop‑up menus.

Understanding printer menus 85

Menu item Description

Color Saver

Off On

RGB Brightness

‑6–6

RGB Contrast

0–5

RGB Saturation

0–5

Color Balance

Cyan Magenta Yellow Black

Reduces the amount of toner used for graphics and images. The amount of toner used for text is not reduced.

Notes:

• Off is the factory default setting.

• On overrides Toner Darkness settings.

Adjusts brightness in color outputs

Notes:

• 0 is the factory default setting.

• ‑6 is the maximum decrease. 6 is the maximum increase.

Adjusts contrast in color outputs Note: 0 is the factory default setting.

Adjusts saturation in color outputs Note: 0 is the factory default setting.

Adjusts color in printed output by increasing or decreasing the amount of toner used for each color

Notes:

• 0 is the factory default setting.

• Available selections for each setting are ‑5 to 5.

Color Balance

Reset Defaults

Color Samples

sRGB Display sRGB Vivid Display—True Black Vivid Off—RGB US CMYK Euro CMYK Vivid CMYK Off—CMYK

Restores the Color Balance factory default settings

Prints sample pages for each of the RGB and CMYK color conversion tables used in the printer

Notes:

• Selecting any setting prints the sample.

• Color samples consist of a series of colored boxes along with the RGB or CMYK

combination that creates the color observed. These pages can be used to help decide which combinations to use to get the desired printed output.

• From a browser window, type the IP address of the printer to access a complete

list of color sample pages from the Embedded Web Server.

Understanding printer menus 86

Menu item Description

Manual Color

RGB Image RGB Text RGB Graphics

Manual Color

CMYK Image CMYK Text CMYK Graphics

Customizes the RGB color conversions Available selections for each setting are:

Vivid sRGB Display Display—True Black sRGB Vivid Off

Notes:

• sRGB Display is the factory default setting for RGB Image. This applies a color

conversion table to an output that matches the colors displayed on a computer monitor.

• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. sRGB

Vivid applies a color conversion table that increases saturation. This is preferred for business graphics and text.

• Vivid applies a color conversion table that produces brighter, more saturated

colors.

• Display—True Black applies a color conversion table that uses only black toner

for neutral gray colors.

• Off turns off color conversion.

Customizes the CMYK color conversions Available selections for each setting are:

US CMYK Euro CMYK Vivid CMYK Off

Notes:

• US CMYK is the US factory default setting. US CMYK applies a color conversion

table that tries to produce output that matches SWOP color output.

• Euro CMYK is the international factory default setting. Euro CMYK applies a color

conversion table that tries to produce output that matches EuroScale color output.

• Vivid CMYK increases color saturation for the US CMYK color conversion table.

• Off turns off color conversion.

Color Adjust Initiates an automatic color adjust calibration

Understanding printer menus 87

Utilities menu

Menu item Description

Format Flash

No Yes

Defragment Flash

No Yes

Formats the flash memory. Flash memory refers to the memory added by installing an optional flash memory card in the printer.

Warning—Potential Damage: Do not turn off the printer while the flash memory is formatting.

Notes:

• An optional flash memory card must be installed in the printer and operating

properly for this menu item to be available. The optional flash memory card must not be Read/Write or Write protected.

• No cancels the format request.

• Yes deletes all data stored in flash memory.

Prepares the flash memory to receive new data by retrieving lost storage space Warning—Potential Damage: Do not turn off the printer while the flash memory is

defragmenting.

Notes:

• An optional flash memory card must be installed in the printer and operating

properly for this menu item to be available. The optional flash memory card must not be Read/Write or Write protected.

• No cancels the defragment request.

• Yes reformats the flash memory after transferring all downloads to regular

printer memory. When formatting is complete, the downloads are loaded back into flash memory.

Hex Trace

Activate

Assists in isolating the source of a print job problem

Notes:

• When Activate is selected, all data sent to the printer is printed in

hexadecimal, and character representation and control codes are not executed.

• To exit Hex Trace, turn the printer off or reset the printer.

Coverage Estimator

Off On

Provides an estimate of the percentage coverage of cyan, magenta, yellow, and black toner on a page. The estimate is printed on a separator page.

Note: Off is the factory default setting.

PDF menu

Note: Certain options are not available on selected printer models.

Menu item Description

Scale to Fit

No Yes

Scales page content to fit the selected paper size Note: No is the factory default setting.

Understanding printer menus 88

Menu item Description

Annotations

Do Not Print Print

Prints annotations in a PDF

Note: Do Not Print is the factory default setting.

PostScript menu

Menu item Description

Print PS Error

Off On

Font Priority

Resident Flash

Prints a page containing the PostScript error Note: Off is the factory default setting.

Establishes the font search order

Notes:

• Resident is the factory default setting.

• A formatted flash memory option card or printer hard disk must be

installed in the printer and operating properly for this menu item to be available.

• The flash memory option or printer hard disk cannot be Read/Write,

Write, or password protected.

• Job Buffer Size must not be set to 100%.

Image Smoothing

Off On

Enhances the contrast and sharpness of low‑resolution images and smooths their color transitions

Notes:

• Off is the factory default setting.

• Image Smoothing has no effect on images that are 300 dpi or higher in

resolution.

PCL Emul menu

Menu item Description

Font Source

Resident Download Flash All

Specifies the set of fonts used by the Font Name menu item

Notes:

• Resident is the factory default setting. It shows the factory default set of

fonts downloaded into RAM.

• Flash settings show all fonts resident in that option.

• Flash options must be properly formatted and cannot be Read/Write,

Write, or password protected.

• Download shows all the fonts downloaded into RAM.

• All shows all fonts available to any option.

Understanding printer menus 89

Menu item Description

Font Name

Courier

Symbol Set

10U PC‑8 12U PC‑850

PCL Emulation Settings

Point Size

1.00–1008.00

Identifies a specific font and the option where it is stored

Notes:

• Courier is the factory default setting.

• Courier shows the font name, font ID, and storage location in the printer.

The font source abbreviation is R for Resident, F for Flash, and D for Download.

Specifies the symbol set for each font name

Notes:

• 10U PC‑8 is the US factory default setting.

• 12U PC‑850 is the international factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages, or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.

Changes the point size for scalable typographic fonts

Notes:

• 12 is the factory default setting.

• Point Size refers to the height of the characters in the font. One point

equals approximately 1/72 of an inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

PCL Emulation Settings

Pitch

0.08–100

PCL Emulation Settings

Orientation

Portrait Landscape

PCL Emulation Settings

Lines per Page

1–255 60 64

Specifies the font pitch for scalable monospaced fonts

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but

cannot be changed.

Specifies the orientation of text and graphics on the page

Notes:

• Portrait is the factory default setting.

• Portrait prints text and graphics parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

Specifies the number of lines that print on each page

Notes:

• 60 is the US factory default setting. 64 is the international factory default

setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.

Understanding printer menus 90

Menu item Description

PCL Emulation Settings

A4 Width

198 mm 203 mm

PCL Emulation Settings

Auto CR after LF

Off On

PCL Emulation Settings

Auto LF after CR

Off On

Tray Renumber

Assign MP Feeder Assign Tray <x> Assign Manual Paper Assign Man Env

Sets the printer to print on A4‑size paper

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow the printing of

eighty 10‑pitch characters.

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Notes:

• Off is the factory default setting.

• Changes to these settings are duplicated in the PPDS menu.

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Notes:

• Off is the factory default setting.

• Changes to these settings are duplicated in the PPDS menu.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Available selections for each setting are:

Off None 0–199

Tray Renumber

View Factory Def

Tray Renumber

Restore Defaults

Yes No

Notes:

• Off is the factory default setting.

• None is not an available selection. It is displayed only when it is selected

by the PCL 5 interpreter.

• None ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Displays the factory default setting assigned to each tray, drawer, or feeder

Returns all tray, drawer, and feeder assignments to the factory default settings

Understanding printer menus 91

Image menu

Menu item Description

Auto Fit

On Off

Invert

Off On

Scaling

Best Fit Anchor Top Left Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait Landscape Rev Portrait Rev Landscape

Selects the optimal paper size, scaling, and orientation

Notes:

• On is the factory default setting.

• The On setting overrides scaling and orientation settings for some images.

Inverts bi‑tonal monochrome images

Notes:

• Off is the factory default setting.

• The font size can be increased in 1‑point increments.

• This setting does not apply to GIF or JPEG images.

Scales the image to fit the selected paper size

Notes:

• Best Fit is the factory default setting.

• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Sets the image orientation

Note: Portrait is the factory default setting.

PictBridge menu

Note: Certain options are not available on select printer models.

Menu item Description

Photo Size

Auto L 2L Hagaki Postcard Card Size 100 x 150 mm 4 x 6 in 8 x 10 in Letter A4 A5 JIS B5

Controls the size of each photo printed from a PictBridge‑enabled digital camera

Notes:

• Auto is the factory default setting.

• If both the printer and the PictBridge‑enabled digital camera have a value for

this setting, the camera value always supersedes the printer value.

Understanding printer menus 92

Menu item Description

Layout

Auto Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up Index Print

Quality

Normal Draft Fine

Paper Source

Manual Paper MP Feeder Tray <x>

Determines the maximum number of images that can be printed on one side of the paper

Notes:

• Auto is the factory default setting.

• If both the printer and the PictBridge‑enabled digital camera have a value for

this setting, the camera value always supersedes the printer value.

Determines which resolution, toner darkness, and color saver values the printer uses when printing photos sent from a PictBridge‑enabled digital camera

Notes:

• Normal is the factory default setting.

• If both the printer and the PictBridge‑enabled camera have a value for this

setting, the camera value always supersedes the printer value.

Identifies the printer default input source when printing photos from a PictBridge‑enabled digital camera

Notes:

• Manual Paper is the factory default setting.

• A photo size larger than the size of the media installed in the

PictBridge‑enabled digital camera cannot be selected.

Flash drive menu

Note: The USB Direct Interface is not available on select printer models.

Menu item Description

Enable Drive

Enable Disable

Update Code

Enable Disable

Copies

1–999

Sides (Duplex)

1 sided 2 sided

Enables or disables the USB port on the front of the printer Note: Enable is the factory default setting.

Enables or disables the ability of the flash drive to update the firmware code by way of a USB device

Note: Enable is the factory default setting.

Sets the number of copies the printer should produce for each page contained in a print job

Note: 1 is the factory default setting.

Controls whether the printer prints on one side or both sides of the paper Note: 1 sided is the factory default setting.

Maintaining the printer 93

Maintaining the printer

Periodically, certain tasks are required to maintain optimum print quality.

Storing supplies

Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humidity above 80%

• Salty air

• Corrosive gases

• Heavy dust

Checking the status of supplies

A message appears on the display when a replacement supply item is needed or when maintenance is required.

Checking the status of supplies from the printer control panel

You can check the status of printer supplies by printing a menu settings page:

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Menu Settings Page appears, and then press .

Checking the status of supplies from a network computer

Note: The computer must be connected to the same network as the printer.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in

the TCP/IP section.

2 Click Device Status. The Device Status page appears, displaying a summary of supply levels.

Maintaining the printer 94

Ordering supplies

To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the place where you purchased the printer.

Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper.

Ordering toner cartridges

When 88 Cyan Cartridge Low, 88 Magenta Cartridge Low, 88 Yellow Cartridge Low, or 88 Black Cartridge low appears, order a new cartridge.

When 88 Replace Cyan Cartridge, 88 Replace Magenta Cartridge, 88 Replace Yellow Cartridge, or 88 Replace Black Cartridge appears, you must replace the specified toner cartridge.

Part name Part number C540 and C543 C544 C546

Black Return Program Toner Cartridge

Cyan Return Program Toner Cartridge

Magenta Return Program Toner Cartridge

Yellow Return Program Toner Cartridge

Black High Yield Return Program Toner Cartridge

Cyan High Yield Return Program Toner Cartridge

Magenta High Yield Return Program Toner Cartridge

Yellow High Yield Return Program Toner Cartridge

C540A1KG

C540A1CG

C540A1MG

C540A1YG

C540H1KG

C540H1CG

C540H1MG

C540H1YG

Black High Yield Toner Cartridge

Cyan High Yield Toner Cartridge

Magenta High Yield Toner Cartridge

Yellow High Yield Toner Cartridge

C540H2KG

C540H2CG

C540H2MG

C540H2YG

Maintaining the printer 95

Part name Part number C540 and C543 C544 C546

Black Extra High Yield Return Program Toner Cartridge

Cyan Extra High Yield Return Program Toner Cartridge

Magenta Extra High Yield Return Program Toner Cartridge

Yellow Extra High Yield Return Program Toner Cartridge

Black Extra High Yield Toner Cartridge

Cyan Extra High Yield Toner Cartridge

Magenta Extra High Yield Toner Cartridge

Yellow Extra High Yield Toner Cartridge

C544X1KG X

C544X1CG X

C544X1MG X

C544X1YG X

C544X2KG X X

C544X2CG X

C544X2MG X

C544X2YG X

Black Extra High Yield Return Program Toner Cartridge

Black Extra High Yield Toner Cartridge

C546U1KG XX

C546U2KG XX

Ordering imaging kits

When Replace black and color imaging kit or Replace black imaging kit appears, order a replacement imaging kit.

Part name Part number C540, C543, C544 C546

Black and Color Imaging Kit C540X74G

Black Imaging Kit C540X71G

Photoconductor Unit C540X35G Not Supported

Black Developer Unit C540X31G Not Supported

Cyan Developer Unit C540X32G Not Supported

Magenta Developer Unit C540X33G Not Supported

Yellow Developer Unit C540X34G Not Supported

Maintaining the printer 96

Ordering a waste toner bottle

When 82 Replace Waste Toner appears, order a replacement waste toner box. The waste toner box must be replaced when 82 Replace Waste Toner appears.

Part name Part number

Waste toner bottle C540X75G

Maintaining the printer 97

Replacing supplies

Replacing the waste toner box

Replace the waste toner box when 82 Replace waste toner appears. The printer will not continue printing until the waste toner box is replaced.

1 Top door

2 Waste toner box

3 Right side cover

4 Front door

1 Unpack the replacement waste toner box.

2 Grasp the front door at the sides, and then pull it toward you.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

Maintaining the printer 98

3 Open the top door by sliding the button forward.

4 Remove the right side cover.

Maintaining the printer 99

5 Press the green levers on each side of the waste toner box, and then remove it.

6 Place the waste toner box in the enclosed packaging.

For more information, see “Recycling Lexmark products” on page 36.

7 Insert the new waste toner box.

8 Replace the right side cover.

Maintaining the printer 100

9 Close the top door.

10 Close the front door.

Replacing a black and color imaging kit

Replace the black and color imaging kit when 31.yy Defective Imaging Kit appears.

1 Grasp the front door at the sides, and then pull it toward you.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

Lexmark C540n User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Thank you for choosing this printer!

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the printer control panel

Additional printer setup

Installing internal options

Available options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory card

Installing hardware options

Installing an optional tray or drawer

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Setting up wireless printing

Preparing to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on an Ethernet network

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper and other office papers

Conserving supplies

Saving energy

Reducing printer noise

Adjusting Power Saver

Recycling

Recycling Lexmark products

Recycling Lexmark packaging

Returning Lexmark cartridges for reuse or recycling

Loading paper and specialty media

Linking and unlinking trays

Linking trays

Unlinking trays

Assigning a custom paper type name to a tray

Setting the paper size and type

Configuring Universal paper settings

Using the multipurpose feeder

Using the manual feeder

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead

Storing paper

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper types supported by the printer

Paper types and weights supported by the printer

Paper capacities

Printing

Printing a document

Printing a document

Printing specialty documents

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing from a flash drive

Printing information pages

Printing a font sample list

Printing a directory list

Printing the print quality test pages

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer