Lexmark All Quick Reference Manual
Quick Reference
Learning about the printer
Using the printer control panel
Use the To
1 Display
• View printing, copying, e-mailing,
faxing, and scanning opti ons.
• View printer status and error messages.
2 Home button Go to the home screen.
3 Sleep button Enable Sleep mode or Hib ernate mode.
4 Keypad Enter numbers, letters, or symbols.
5 Indicator light Check the status of the printer.
6 Start button Start a job, depending on which mode is
selected.
7 Stop or cancel
button
Cancel all printer activity.
8 Clear all / Reset
button
Reset the default settings of a function,
such as printing, copying, or e‑mailing.
Understanding the home screen
When the printer is turned on, the display shows a basic scree n,
referred to as the home screen. Touch the home screen butt ons and
icons to initiate an action such as copying, faxing, or scanning; to op en
the menu screen; or to respond to messages.
Note: Your home screen may vary depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
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Touch To
1 Change Language Launch the Change Language p op‑up
window that lets you change the primary
language of the printer.
2 Copy Access the Copy menus and make copies.
3 Fax Access the Fax menus and send fax.
4 E-mail Access the E-mail menus and s end e‑mails.
5 FTP Access the File Transfer Protocol (FTP)
menus and scan documents directly to an
FTP server.
6 Arrows Scroll up or down.
7 Forms and
Favorites
Quickly find and print freque ntly used
online forms.
8 Menu icon Access the printer menus.
Note: The menus are availab le only when
the printer is in Ready state.
Touch To
9 Bookmarks Create, organize, and save a set of
bookmarks (URL) into a tree view of folde rs
and file links.
Note: The tree view supports only
bookmarks created from th is function,
and not from any other appl ication.
10 USB Drive View, select, print, scan, or e‑mail photos
and documents from a flas h drive.
Note: This icon appears only when you
return to the home screen while a
memory card or flash drive i s connected
to the printer.
11 Held Jobs Display all current held jobs.
12 Status/Supplies
• Show a warning or error message
whenever the printer requires
intervention to contin ue processing.
• Access the messages screen for more
information on the message, and how
to clear it.
13 Tips Open a context-sensitive Help dialog.
14 Search Held Jobs Search for one or more of t he following
items:
• Us er n am e f or h el d o r co nf id ent ia l p rin t
jobs
• Job names for held jobs, excluding
confidential print jobs
• Profile name s
• Bookmark container or print jo b names
• USB container or print job names for
supported file types
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Features
Feature Description
Menu trail line
Example:
Menus > Settings >
Copy Settings >
Number of Copies
A menu trail line is located at the top of each
menu screen. This feat ure shows the path taken
to arrive at the current menu.
Touch any of the underlined words to return to
that menu.
Number of Copies is not underlined be cause it is
the current screen. If you touch an underlined
word on the “Number of Copies” screen before
the number of copies is set and saved, then the
selection is not saved, and it does not become
the default setting.
Attendance message
alert
If an attendance message affects a function,
then this icon appears and the red indicator light
blinks.
Warning
If an error condition occurs, then this icon
appears.
Status message bar
• Show the current printer status such as
Ready or Busy.
• Show printer conditions such as Toner
Low or Cartridge Low.
• Show intervention messages so the printer
can continue processing.
Printer IP address
Example:
123.123.123.12
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The IP address of your network printer is located
at the upper left corner of the ho me screen and
appears as four sets of numbers separated by
periods. You can use the IP address when
accessing the Embedded Web Server so you can
view and remotely configure printer settings
even when you are not physically near the
printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary, depending on
your home screen customization settings, administrative setup, and
active embedded solutions.
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Touch To
1 Arrows View a li st of options.
2 Copy It Pri nt a copy.
3 Advanced Options Select a copy option.
4 Home Go to the home screen.
5 Increase Select a higher value.
6 Decrease Select a lower value.
7 Tips Open a context-se nsitive Help dialog.
Other touch-screen buttons
Touch To
Accept
Save a setting.
Cancel
• Cancel an action or a selection.
• Exit a screen and return to the previous
screen without saving changes.
Touch To
Reset
Reset values on th e screen.
Setting up and using the home
screen applications
Notes:
• Your home screen may vary, depending on your home scre en
customization settings, administrative setup, and active
embedded applications. Some applications are supported only in
select printer models.
• There may be additional solutions and applications available for
purchase. For more information, inquire at your point of
purchase.
Finding the IP address of the computer
Note: Make sure that you know how your printer and computer are
connected to the network (Ethernet or wireless).
The computer IP address is required when setting up home screen
applications, such as:
• Forms and Favorites
• Multi Send
• Scan to Network
For Windows users
1 Open the command window.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type cmd > OK
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type cmd.
c Press Enter, or click OK.
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2 Type ipconfig, and then click Go or press Enter.
Note: Type ipconfig /all to see additional useful
information.
3 Look for IP Address.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
For Macintosh users
Note: This is applicable only in Mac OS X version 10.5 or l ater.
1 From the Apple menu, navigate to:
System Preferences > Network
2 Click Ethernet , Wi‑Fi, or AirPort.
3 Click Advanced > TCP/IP.
4 Look for IPv4 Address.
Finding the IP address of the printer
Note: Make sure your printer is connected to a network or to a print
server.
You can find the printer IP address:
• From the top left corner of the printer home screen.
• From the TCP/IP section in the Network /Ports menu.
• By printing a network setup page or me nu settings page, and then
finding the TCP/IP section.
Note: An IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view
and remotely configure printer settings even when you are no t
physically near the printer.
1 Obtain the printer IP address:
• From the printer control panel ho me screen
• From the TCP/IP section in the Network /Ports menu
• By printing a network setup page or menu settings page, and
then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP address in the
address field.
3 Press Enter.
Note: If you are using a proxy server, then temporarily disable it
to load the Web page correctly.
Customizing the home screen
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Do one or more of the following:
• Show or hide the icons of basic printer functions.
a Click Settings > General Settings > Home screen
customization.
b Select the check boxes to specify which icons appear on the
home screen.
Note: If you clear a check box beside an icon, then the
icon does not appear on the home screen.
c Click Submit.
• Customize the icon for an applicati on. For more information,
see “Finding information about the home screen applicati ons”
on page 3 or see the documentation that came with the
application.
Understanding the different applications
Use To
Card Copy Scan and print both s ides of a card on a single page.
For more information, see “Setting up Card Copy” on
page 4.
Fax Scan a document, and then send it to a fax n umber.
For more information, see “Faxing” on page 13 .
Forms and
Favorites
Quickly find and print frequently used onlin e forms
directly from the printer home screen. For more
information, see “Setting u p Forms and Favorites” on
page 3.
Multi Send Scan a document, and then send it to multiple
destinations. For more information , see “Setting up
Multi Send” on page 4.
Use To
MyShortcut Create shortcuts directl y on the printer home screen.
For more information, see “Using MyShortcut” on
page 4.
Scan to E‑mail Scan a document, and t hen send it to an e‑mail
address. For more information, see “E-mai ling” on
page 13.
Scan to
Computer
Scan a document, and t hen save it to a predefined
folder on a host computer. For more information, see
“Setting up Scan to Computer” on page 16.
Scan to FTP Scan docu ments directly to a File Transfer Protocol
(FTP) server. For more information, see “Scanning to
an FTP address” on page 15 .
Scan to
Network
Scan a document, and t hen send it to a network
shared folder. For more information, see “Setting up
Scan to Network” on page 5 .
Activating the home screen applications
Finding information about the home screen
applications
Your printer comes with preinstalled home screen applications. B efore
you can use these applications, you must first activate and set up these
applications using the Embedded Web Server. For more informatio n
on accessing the Embedded Web Server, see “Accessing the Embedded
Web Server” on page 3.
For detailed information on configuring and using the home screen
applications, contact the place where you purchased the printer.
Setting up Forms and Favorites
Use To
Streamline work processes by l etting you
quickly find and print fre quently used online
forms directly from the printer home screen.
Note: The printer must have pe rmission to
access the network folder, FTP site, or Web
site where the bookm ark is stored. From the
computer where the bookmark is stored,
use sharing, security, and firewall settings to
allow the printer at least a read access. For
help, see the documenta tion that came with
your operating system.
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1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Management > Forms and Favorites.
3 Click Add, and then customize the settings.
Notes:
• See the mouse-over help beside each f ield for a description
of the setting.
• To make sure the location settings of t he bookmark are
correct, type the correct IP address of the host com puter
where the bookmark is located. For more informati on on
obtaining the IP address of the host computer, see “Finding
the IP address of the computer” on page 2.
• Make sure the printer has access rights t o the folder where
the bookmark is located.
4 Click Apply.
To use the application, touch Forms and Favorites on the printer home
screen, and then navigate through form categories, or search for forms
based on a form number, name, or description.
Setting up Card Copy
Use To
Quickly and easily copy i nsurance,
identification, and other wallet‑size cards.
You can scan and print both sides of a card on
a single page, saving paper a nd showing the
information on the card in a more convenient
manner.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Mana gement > Card Copy.
3 Change the default scanning options, if necessary.
• Default tray—Select the default tray to be used for pri nting
scan images.
• Default number of copies—Specify the number of copies t hat
should automatically print when the application is used.
• Default contrast setting—Specify a setting to increase or
decrease the level of contrast when a copy of the scanned card
is printed. Select Best for Content if you want the printer to
adjust the contrast automatically.
• Default scale setting—Set the size of t he scanned card when
printed. The default setting is 100% (full size).
• Resolution setting—Adjust the quality of the scanned card.
Notes:
– When scanning a card, make sure the scan resol ution is
not more than 200 dpi for color, and 400 dpi for black
and white.
– When scanning multiple cards, make sure the scan
resolution is not more than 150 dpi for color, and 300 dpi
for black and white.
• Print Borders—Select the check box to print the scan image
with a border around it.
4 Click Apply.
To use the application, touch Card Copy on the printer ho me screen,
and then follow the instructions.
Using MyShortcut
Use To
Create shortcuts on the pri nter home screen,
with settings for up to 25 fr equently used
copy, fax, or e-mail jobs.
To use the application, touch MyShortcut, a nd then follow the
instructions on the printer display.
Setting up Multi Send
Use To
Scan a document, and then send the scanned
document to multiple destinations.
Note: Make sure there is eno ugh space in
the printer hard disk.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The printer IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps M anagement > Multi Send.
3 From the Profiles section, click Add, and then custom ize the
settings.
Notes:
• See the mouse‑over help beside each field for a description
of the setting.
• If you select FTP or Share Fold er as a destination, then make
sure the location settings of the destination are correct. Type
the correct IP address of the host computer where the
specified destination is located. For more informati on on
obtaining the IP address of the host computer, see “Finding
the IP address of the computer” on page 2.
4 Click Apply.
To use the application, touch Multi Send on the pr inter home screen,
and then follow the instructions on the printer display .
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Setting up Scan to Network
Use To
Scan a document and send it to a shared
network folder. You can de fine up to 30
unique folder destin ations.
Notes:
• The printer must have permission to
write to the destinations. From the
computer where the desti nation is
specified, use sharing, security, and
firewall settings to allo w the printer at
least a write access. For help, see the
documentation that came with your
operating system.
• The Scan to Network icon appe ars only
when one or more destinations are
defined.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Mana gement > Scan to Network.
3 Specify the destinations, and then custom ize the settings.
Notes:
• See the mouse-over help beside some of the fields for a
description of the setting.
• To make sure the location settings of t he destination are
correct, type the correct IP address of the host com puter
where the specified destination is located. F or more
information on obtaining the IP address of the host
computer, see “Finding the IP address of the computer” on
page 2.
• Make sure the printer has access rights t o the folder where
the specified destination is located.
4 Click Apply.
To use the application, touch Scan to Network on the printer home
screen, and then follow the instructions on t he printer display.
Setting up Remote Operator Panel
This application shows the printer control panel on your computer
screen and lets you interact with the printer control panel, even when
you are not physically near the network printer. From your co mputer
screen, you can view the printer status, release held print jobs, create
bookmarks, and do other print-related tasks you might normal ly do
while standing at the network printer.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Remote Operator Panel Settings.
3 Select the Enabled check box, and then customize the setti ngs.
4 Click Submit .
To use the application, click Remote Operator Panel > Launch VNC
Applet.
Exporting and importing a configuration
You can export configuration settings into a text file, and then import
the file to apply the settings to other printers.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 To export or import a configuration for one appli cation, do the
following:
a Click Settings > Apps > Apps Management.
b From the list of installed applications, click the name of the
application you want to configure.
c Click Configure, and then do either of the following:
• To export a configuration to a file, clic k Export, and then
follow the instructions on the computer screen to save t he
configuration file.
Notes:
– When saving the configuration fil e, you can type a
unique file name or use the default name.
– If a "JVM Out of Memory” error occurs, then repeat
the export process until the configuration fi le is
saved.
• To import a configuration f rom a file, click Import, and then
browse to the saved configuration file that was exported
from a previously configured printer.
Notes:
– Before importing the config uration file, you can
choose to preview it first or load it directly .
– If a timeout occurs and a blank screen appears, then
refresh the Web browser, and then click Apply.
3 To export or import a configuration fo r multiple applications, do
the following:
a Click Settings > Import /Export.
b Do either of the following:
• To export a configuration file, click Export Embedded
Solutions Settings File, and then follow the instructions on
the computer screen to save the configuration file.
• To import a configuration file, do the following:
1 Click Import Embedded Solutions Settings File >
Choose File, and then browse to the saved
configuration file that was exported from a previously
configured printer.
2 Click Submit.
Loading paper and specialty
media
Setting the paper size and type
From the home screen navigate to:
> Paper Menu > Paper Size /Type > select a tray > select the paper
size or type > Submit
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
• The smallest supported Universal size is 76 x 127 mm
(3 x 5 inches) and is loaded only in the multipurpose feeder and
manual feeder.
• The largest supported Universal size is 215.9 x 359.9 mm
(8.5 x 14.17 inches) and is loaded only in the multipurpose
feeder and manual feeder.
1 From the home screen, navigate to:
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> Paper Menu > Universal Setup > Units of Mea sure > select
a unit of measure
2 Touch Portrait Width or Portrait Height.
3 Select the width or height, and then touch Submit.
Loading the 250‑ and 550‑sheet tray
The printer has one 250-sheet tray (Tray 1) with an integrated manual
feeder. The 250-sheet tray, the 650-sheet duo tray, and t he 550-sheet
tray support the same paper sizes and types and are loaded in the same
way.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separately. K eep all other
trays closed until needed.
1 Pull out the tray completely.
Note: Do not remove trays while a job is printing or while Busy
appears on the display. Doing so may cause a jam.
2 If the paper is longer than letter‑size paper, then squeeze and then
slide the length guide at the back of the tray to extend it.
3 Squeeze, and then slide the length guide tab to the correct position
for the size of the paper being loaded.
Note: Use the paper size indicators on the bottom of the t ray to
help position the guide.
4 Squeeze, and then slide the wi dth guide tab to the correct position
for the size of the paper being loaded.
Note: Use the paper size indicators on the bottom of the t ray to
help position the guides.
5 Flex the sheets back and forth to loosen them, and then fan t hem.
Do not fold or crease the paper. Straighten the edges on a l evel
surface.
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6 Load the paper stack with the recommended printable side faceup.
7 Place the paper guides securely against the edg es of the paper.
8 Insert the tray.
9 From the printer control panel, set the paper size and paper type
in the Paper menu to match the paper loaded in the tra y.
Note: Mixing paper sizes or paper types in a tray may cause
jams.
Loading the manual feeder
The standard 250‑sheet tray has an integrated manual feeder that can
be used to print on different types of paper one sheet at a ti me.
1 Load a sheet of paper into the manual feeder:
• Printable side facedown for one-sided pr inting
• Printable side faceup for two‑sided (duplex) printing
Note: There are different ways for loading letterhead depending
on the mode of printing.
One‑sided printing using a
letterhead
Two‑sided printing using a
letterhead
• Load envelope with the flap side up and against the right side
of the paper guide.
2 Feed paper into the manual feeder only to the point where its
leading edge can contact the paper guides.
Note: To achieve the best possible print quality, use only
high‑quality media designed for laser printers.
3 Adjust the paper guides to the width of the paper loaded.
Warning—Potential Dam age: Do not force the paper into the
feeder. Forcing the paper may cause jams.
Loading the 650‑sheet duo tray
The 650‑sheet duo tray (Tray 2) consists of a 550‑sheet tray and an
integrated 100‑sheet multipurpose feeder. The tray is loaded in the
same way as the 250‑sheet tray and the optional 550‑sheet tray, and
supports the same paper types and sizes. The only differ ences are the
look of the guide tabs and the location of the paper size i ndicators.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separatel y. Keep all other
trays closed until needed.
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