Lexmark Apps, Accessibility Solution Administrator's Manual

Lexmark Accessibility Solution

Administrator Guide

June 2012 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.

© 2012 Lexmark International, Inc.
All rights reserved.

740 West New Circle Road
Lexington, Kentucky 40550

Edition notice

June 2012
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time.

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If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.

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References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all
countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product,
program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual
property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services,
except those expressly designated by the manufacturer, are the user’s responsibility.

© 2012 Lexmark International, Inc.
All rights reserved.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation
developed exclusively at private expense.

Trademarks

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other
countries.

All other trademarks are the property of their respective owners.

Contents 3

Contents

Overview.....................................................................................................5

Overview...................................................................................................................................................5

Configuring the application..........................................................................6

Setting up user access...............................................................................................................................6

Creating a browser shortcut to the Lexmark Accessibility Solution ................................................................... 6

Creating a desktop shortcut to the Lexmark Accessibility Solution in Windows ................................................ 6

Creating a desktop shortcut to the Lexmark Accessibility Solution in Mac OS................................................... 7

Disabling printer functions........................................................................................................................7

Using the application...................................................................................9

Using Lexmark Accessibility Solution.........................................................................................................9

Managing shortcuts...................................................................................................................................9

Using screen readers with the Lexmark Accessibility Solution................................................................10

Using screen magnifiers with the Lexmark Accessibility Solution...........................................................10

Using speech-recognition software with the Lexmark Accessibility Solution.........................................10

Using other browser‑capable devices with the Lexmark Accessibility Solution......................................10

Troubleshooting.........................................................................................11

Application page in the Embedded Web Server (EWS) does not appear in the selected language........11

Clear Web browser cookies ..............................................................................................................................11

Cannot set accessibility options..............................................................................................................11

Enable JavaScript .............................................................................................................................................. 11

Cannot release “Scan to PC” jobs............................................................................................... .............11

Enable Java applet ............................................................................................................................................ 11

Deleted shortcuts still appear in the list..................................................................................................11

Restart your Web browser after deleting a shortcut........................................................................................ 11

Use a different Web browser............................................................................................................................11

“Scan to PC” job cannot write files to drive C on Windows 7.................................................................12

Turn off User Account Control..........................................................................................................................12

Appendix....................................................................................................13

Notices.......................................................................................................14

Index..........................................................................................................17

Contents 4

Overview 5

Overview

Overview

Lexmark Accessibility Solution aids users with impaired or no vision, and those with physical disabilities, in the seamless
operation of a multifunction printer (MFP). While the application does not duplicate the full range of functions on an
MFP, it does include functions that users need on a day-to-day basis, such as copy, fax, e-mail, and scan.

The application provides users with a simple, text-based interface on their computers, where they can access printer
functions. Users can adjust a variety of settings, send one or more jobs to the printer, and save these settings as
permanent shortcuts on the printer. When jobs are sent to the printer, users are assigned a simple key combination
that can be used to launch the job from the printer keypad.

For more information on the functions available on your printer, see the printer User’s Guide.

Configuring the application 6

Configuring the application

This guide assumes that the Lexmark Accessibility Solution is already present on at least one multi-function printer
(MFP) on the network. Administrators should use this guide to set up the browser‑based portion of the application.

Setting up user access

Creating a browser shortcut to the Lexmark Accessibility Solution

1 Open the user's default Web browser.

2 From the Web browser, paste the following URL into the address field:

http://127.0.0.1/cgi‑bin/direct/printer/prtapp/apps/LexmarkAccessibilitySolut
ion

3 Replace the IP address in the above URL with the IP address o r DNS name of an MFP running the Lexmark Accessibility

Solution.

4 Press Enter.

The home page of the Lexmark Accessibility Solution will open.

5 From the home page of the Lexmark Accessibility Solution, create a bookmark or favorite—depending on the user's

Web browser—and then give it a descriptive name (such as Lexmark X651, or Bob's Printer). That way,
the user can easily navigate back to the MFP running the solution later.

Notes:

• Repeat these steps as necessary for any other MFPs running the Lexmark Accessibility Solution.

• The Lexmark Accessibility Solution is not designed to be launched from within the Application section of the

Embedded Web Server for the MFP.

Creating a desktop shortcut to the Lexmark Accessibility Solution in Windows

1 Save the LAS‑Win‑Utility.exe file to the C:\Lexmark directory on the user's computer. Create that directory if it does

not already exist.

2 Right-click on an unused area of the Windows Desktop, and then select New > Shortcut.

3 From the Create Shortcut dialog, click Browse.

4 From the Browse for Folder dialog, click Desktop, and then click OK.

5 From the Create Shortcut dialog, click Next.

6 Type a descriptive name for the shortcut, such as Lexmark X651, or Bob’s Printer, and then click Finish.

7 Right-click the new shortcut and select Properties from the menu.