Lexmark 6500e Reference Guide

Quick Reference

Copying

Making copies

Making a quick copy

1 Load an original document facedown into the ADF or on the scanner

glass.

Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper

guides.

3 From the scanner control panel, touch Copy It.

Copying using the ADF

1 Load an original document facedown into the ADF.

Note: Do not load postcards, photos, small items,

transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 From the home screen, navigate to:

Copy > change the copy settings > Copy It

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the

lower left corner.

Note: Make sure the edge of the document is aligned with the
edge of the scanner glass.

2 From the home screen, navigate to:

Copy > specify the copy settings > Copy It

3 If you have more pages to scan, then place the next document on

the scanner glass, and then touch Scan the Next Page.

4 Touch Finish the Job to return to the home screen.

Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, touch Cancel Job on the
scan screen.

A “Canceling scan job” screen appears. The ADF clears the page in the
ADF and cancels the job.

Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. Once the job is canceled, the
copy screen appears.

Canceling a copy job while pages are being printed

1 From the scanner control panel, touch Cancel Job or press on

the keypad.

2 Touch the job you want to cancel, and then touch Delete Selected

Jobs.

Note: If you press

to the home screen.

on the keypad, then touch Resume to return

E-mailing

Getting ready to e-mail

Setting up the e-mail function

1 Type the scanner IP address or host name in the address field of

your Web browser.

If you do not know the IP address or host name of the scanner, then
you can:

• View the information on the scanner control panel home screen

or in the TCP/IP section under the Network/Ports menu.

• Print a network setup page or menu settings page and locate

the information in the TCP/IP section.

2 Click Settings > E-mail/FTP Settings > E-mail Settings > Setup E-

mail Server.

3 Fill in the fields with the appropriate information.

4 Click Submit.

Configuring e‑mail settings

1 Type the scanner IP address or host name in the address field of

your Web browser.

If you do not know the IP address or host name of the scanner, then
you can:

• View the information on the scanner control panel home screen

or in the TCP/IP section under the Network/Ports menu.

• Print a network setup page or menu settings page and locate

the information in the TCP/IP section.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Fill in the fields with the appropriate information.

4 Click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1 Type the scanner IP address or host name in the address field of

your Web browser.

If you do not know the IP address or host name of the scanner, then
you can:

• View the information on the scanner control panel home screen

or in the TCP/IP section under the Network/Ports menu.

• Print a network setup page or menu settings page and locate

the information in the TCP/IP section.

2 Click Settings.

3 Under Other Settings, click Manage Shortcuts > E‑mail Shortcut

Setup.

4 Type a unique name for the recipient, and then enter the e-mail

address.

Note: If you are entering multiple addresses, then separate each
address with a comma (,).

1

5 Select the scan settings (Format, Content, Color, and Resolution).

6 Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted
to select another number.

Creating an e-mail shortcut using the touch screen

1 From the home screen, navigate to:

E-mail > Recipient > type an e‑mail address

To create a group of recipients, touch Next address, and then type
the next recipient’s e-mail address.

2 Touch .

3 Type a unique name for the shortcut, and then touch Done.

4 Verify that the shortcut name and number are correct, and then

touch OK.

If the name or number is incorrect, then touch Cancel, and then
reenter the information.

Canceling an e-mail

• When using the ADF, touch Cancel Job while Scanning appears.

• When using the scanner glass, touch Cancel Job while Scanning

appears, or while Scan the Next Page / Finish the
Job appears.

Faxing

Sending a fax

3 On the home screen, touch Fax.

4 Enter the fax number or a shortcut using the touch screen or

keypad.

To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.

Note: To place a dial pause within a fax number, press
The dial pause appears as a comma in the “Fax to” box. Use this
feature if you need to dial an outside line first.

.

5 Touch Fax It.

Sending a fax using the computer

The printer driver fax option allows you to “print to fax,” where the
scanner sends a queued document as a fax rather than print it. The fax
option functions as a normal fax machine, but it is controlled through
the printer driver instead of through the scanner control panel.

1 With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences,

Options, or Setup.

3 Navigate to:

Fax tab > Enable fax

4 Enter the recipient fax number or numbers in the “Fax number(s)”

field.

Note: Fax numbers can be entered manually or by using the
Phone Book feature.

5 If necessary, enter a prefix in the “Dialing prefix” field.

6 Select the appropriate paper size and page orientation.

7 If you want to include a cover page with the fax, then select Include

cover page with fax, and then enter the appropriate information.

8 Click OK.

then the queued document is sent automatically as a fax when
you click OK on the Fax tab.

Sending a fax using shortcuts

Fax shortcuts are just like the speed dial numbers on a telephone or
fax machine. A shortcut number (1–99999) can contain a single
recipient or multiple recipients.

1 Load an original document facedown into the ADF or on the scanner

glass.

Note: Do not place postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper

guides.

3 Press , and then enter the shortcut number using the keypad.

4 Touch Fax It.

Sending a fax using the address book

The address book enables you to search for bookmarks and network
directory servers.

Note: If the address book feature is not enabled, then contact your
system support person.

1 Load an original document facedown into the ADF or on the scanner

glass.

Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper

guides.

3 From the home screen, navigate to:

Sending a fax using the touch screen

1 Load an original document facedown into the ADF or on the scanner

glass.

Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper

guides.

Notes:

• The Fax option is available for use only with the PostScript driver

or with the Universal Fax Driver. For information on installing
these drivers, see the Software and Documentation CD.

• The Fax option must be configured and enabled in the PostScript

driver under the Configuration tab before it can be used.

• If the Always display settings prior to faxing check box is

selected, then you are prompted to verify the recipient
information before the fax is sent. If this check box is cleared,

2

Fax >

> Browse shortcuts

4 Using the virtual keyboard, type the name or part of the name of

the person whose fax number you want to find.

Note: Do not attempt to search for multiple names at the same
time.

5 Touch Done > Fax It.