Lexmark 47B1002 User Manual

X790 Series

User's Guide

November 2012 www.lexmark.com

Machine type(s):

7562, 4917

Model(s):

432, 436, dn1, dn2, gd1, gd2, dt1, dt2, gt1, gt2, df1, df2, gf1, gf2, d01, d02, g01, g02, t01, t02, g91, g92, f01, f02, g81, g82

Contents 2

Contents

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Basic functions of the scanner.................................................................................................................12

Understanding the ADF and scanner glass..............................................................................................13

Understanding the printer control panel................................................................................................14

Understanding the home screen................................................................15

Understanding the home screen.............................................................................................................15

Using the touch-screen buttons..............................................................................................................16

Setting up and using the home screen applications....................................20

Finding the IP address of the printer.......................................................................................................20

Accessing the Embedded Web Server.....................................................................................................20

Exporting and importing a configuration using the Embedded Web Server...........................................21

Activating the home screen applications................................................................................................22

Setting up Forms and Favorites ........................................................................................................................22

Setting up Scan to Network .............................................................................................................................. 22

Setting up My MFP ...........................................................................................................................................23

Understanding WS‑Scan ...................................................................................................................................23

Setting up Remote Operator Panel................................................................................................................... 23

Additional printer setup.............................................................................25

Installing internal options........................................................................................................................25

Order of installation................................................................................................................................44

Installing optional trays...........................................................................................................................45

Attaching cables......................................................................................................................................46

Verifying printer setup............................................................................................................................47

Setting up the printer software...............................................................................................................48

Setting up wireless printing.....................................................................................................................50

Installing the printer on an Ethernet network........................................................................................55

Changing port settings after installing a new network Internal Solutions Port......................................58

Setting up serial printing.........................................................................................................................59

Contents 3

Minimizing your printer's environmental impact........................................62

Saving paper and toner...........................................................................................................................62

Saving energy..........................................................................................................................................63

Recycling..................................................................................................................................................66

Loading paper and specialty media............................................................68

Setting the paper size and type...............................................................................................................68

Configuring Universal paper settings......................................................................................................68

Loading the standard or optional 550‑sheet tray...................................................................................69

Loading the 2000‑sheet high‑capacity feeder.........................................................................................72

Loading the multipurpose feeder............................................................................................................74

Linking and unlinking trays......................................................................................................................76

Paper and specialty media guidelines.........................................................79

Paper guidelines......................................................................................................................................79

Supported paper sizes, types, and weights.............................................................................................82

Printing......................................................................................................87

Printing a document................................................................................................................................87

Printing from a flash drive.......................................................................................................................88

Printing on specialty media.....................................................................................................................90

Printing confidential and other held jobs................................................................................................92

Printing information pages......................................................................................................................94

Canceling a print job................................................................................................................................94

Copying......................................................................................................96

Making copies.........................................................................................................................................96

Copying film photos................................................................................................................................97

Copying on specialty media.....................................................................................................................97

Customizing copy settings.......................................................................................................................98

Placing information on copies...............................................................................................................103

Canceling a copy job..............................................................................................................................103

Understanding the copy screens and options.......................................................................................104

E-mailing..................................................................................................108

Getting ready to e-mail.........................................................................................................................108

Creating an e-mail shortcut...................................................................................................................109

Contents 4

E-mailing a document............................................................................................................................110

Customizing e-mail settings...................................................................................................................111

Canceling an e-mail...............................................................................................................................112

Understanding e-mail options...............................................................................................................112

Faxing......................................................................................................115

Getting the printer ready to fax............................................................................................................115

Creating shortcuts.................................................................................................................................120

Sending a fax.........................................................................................................................................121

Customizing fax settings........................................................................................................................123

Canceling an outgoing fax.....................................................................................................................124

Understanding fax options....................................................................................................................125

Holding and forwarding faxes...............................................................................................................127

Scanning to an FTP address......................................................................129

Scanning to an FTP address...................................................................................................................129

Creating shortcuts.................................................................................................................................130

Understanding FTP options...................................................................................................................131

Scanning to a computer or flash drive......................................................134

Scanning to a computer........................................................................................................................134

Scanning to a flash drive........................................................................................................................135

Using the ScanBack Utility.....................................................................................................................135

Understanding scan profile options......................................................................................................136

Understanding printer menus...................................................................138

Menus list..............................................................................................................................................138

Supplies menu.......................................................................................................................................139

Paper menu...........................................................................................................................................141

Reports menu........................................................................................................................................153

Network/Ports menu.............................................................................................................................154

Security menu.......................................................................................................................................167

Settings menu........................................................................................................................................172

Help menu.............................................................................................................................................229

Securing the memory before moving the printer......................................230

Statement of Volatility..........................................................................................................................230

Erasing volatile memory........................................................................................................................230

Contents 5

Erasing non‑volatile memory................................................................................................................231

Erasing printer hard disk memory.........................................................................................................231

Configuring printer hard disk encryption..............................................................................................232

Maintaining the printer............................................................................233

Cleaning the exterior of the printer......................................................................................................233

Cleaning the scanner glass....................................................................................................................233

Cleaning the ADF parts..........................................................................................................................234

Cleaning the printhead lenses...............................................................................................................236

Storing supplies.....................................................................................................................................237

Checking the status of supplies.............................................................................................................237

Ordering supplies..................................................................................................................................238

Replacing supplies.................................................................................................................................240

Moving the printer................................................................................................................................244

Administrative support............................................................................246

Finding advanced networking and administrator information.............................................................246

Using the Embedded Web Server.........................................................................................................246

Checking the virtual display...................................................................................................................246

Checking the status of the printer.........................................................................................................246

Setting up e‑mail alerts.........................................................................................................................247

Viewing reports.....................................................................................................................................247

Restoring factory default settings.........................................................................................................248

Clearing jams............................................................................................249

Avoiding jams........................................................................................................................................249

Understanding jam numbers and locations..........................................................................................249

200 paper jam.......................................................................................................................................251

201 paper jam.......................................................................................................................................251

202–203 paper jams..............................................................................................................................252

230 paper jam.......................................................................................................................................253

231–239 paper jams..............................................................................................................................254

24x paper jam........................................................................................................................................254

250 paper jam.......................................................................................................................................255

280–289 paper jams..............................................................................................................................256

290–292 paper jams..............................................................................................................................257

400–403 and 460–461 paper jams........................................................................................................257

Contents 6

431–438 paper jams..............................................................................................................................258

455 staple jam.......................................................................................................................................258

Troubleshooting.......................................................................................261

Solving basic printer problems..............................................................................................................261

Understanding printer messages..........................................................................................................261

Solving printing problems.....................................................................................................................278

Solving copy problems..........................................................................................................................281

Solving scanner problems.....................................................................................................................284

Solving fax problems.............................................................................................................................286

Solving home screen applications problems.........................................................................................290

Solving option problems........................................................................................................................291

Solving paper feed problems.................................................................................................................294

Solving print quality problems..............................................................................................................295

Solving color quality problems..............................................................................................................308

Embedded Web Server does not open.................................................................................................311

Contacting customer support................................................................................................................311

Notices.....................................................................................................312

Product information..............................................................................................................................312

Edition notice........................................................................................................................................312

Power consumption..............................................................................................................................317

Index........................................................................................................328

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided
with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public
switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Do not use the telephone to report a gas leak in the vicinity of the leak.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Safety information 8

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web

http://support.lexmark.com.

site at

User's Guide and Quick Reference Guide—The guides are
available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

?

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on
your operating system.

Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer
support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.
Support telephone numbers and hours of operation for

your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.

Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them, too. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

1

5

4

1 458 mm (18 in.)

2 100 mm (3.9 in.)

3 380 mm (14.9 in.)

4 432 mm (17 in.)

5 150 mm (5.9 in.)

2

3

Printer configurations

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Learning about the printer 12

You can configure your basic printer by adding optional trays.

1

2

8

7

1 Automatic Document Feeder (ADF)

2 ADF input tray

3 Printer control panel

4 Standard exit bin

5 Front door

6 Standard 550-sheet trays (Tray 1)

7 Multipurpose feeder

3

4

5

9

6

10

11

9

12

8 Side door

9 Jam access doors

10 Optional 2,000‑sheet high‑capacity feeder

11 Optional 550-sheet trays

12 Caster base

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer 13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple pages, including duplex
pages.

Use the scanner glass for single pages or book pages, small items (such
as postcards or photos), transparencies, photo paper, or thin media
(such as magazine clippings or lightweight carbonless forms).

Using the ADF

• Load the document into the ADF faceup, short edge first.

• Load up to 75 sheets of plain paper in the ADF input tray.

• Scan sizes from 76 x 139 mm (3.0 x 5.5 in.) to 215 x 355 mm (8.5 x 14 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

2

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215 x 355 mm (8.5 x 14 in.).

• Copy books up to 25 mm (1 in.) thick.

Learning about the printer 14

Understanding the printer control panel

1

9

Item Description

1 Display Lets you view scanning, copying, faxing, and printing options as well as status and error messages

2 Indicator light

• Off—The power is off.

8

2

3

4

5

7

6

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

3 Sleep Activates Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep button

is unilluminated.

• Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

• Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep

button is illuminated blinking amber.

• Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking

amber in pulsing pattern.

4 Keypad Lets you enter numbers, letters, or symbols on the display

5 Submit Lets you submit changes made in the printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once Stopped appears on the display.

7 Home Lets you navigate back to the home screen

8 Card reader Limits the use of certain printer functions to authenticated users

Note: The card reader may not be available on all printer models.

9 USB port Lets you insert a USB flash drive to send data or to save scanned images

Understanding the home screen 15

Understanding the home screen

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen
buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to
messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus.
Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

Status/Supplies

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

Note: This button appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.

Note: The tree view supports only bookmarks created from this function, and not from any
other application.

Held Jobs Display all current held jobs.

Understanding the home screen 16

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a
scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel.
Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel.
Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while
this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network.
The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. If more than three jobs exist in a
column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Cha nge Language pop‑up window that allows you to change

the primary language of the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings and

administrative setup.

Understanding the home screen 17

Sample touch screen

Submit

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Right arrow

Left arrow

Home

Right increase

Left decrease

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit

Exit from the current screen.

Understanding the home screen 18

Touch To

Tips

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Accept

Cancel

Reset

Save a setting.

• Cancel an action or a selection.

• Exit a screen and lets you return to the previous screen without saving changes.

Reset values on the screen.

Radio button

Select or clear an item.

Features

Feature Description

Menu trail line:
Menus > Settings > Copy Settings >

Number of Copies

Attendance message alert

A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.
Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is
set and saved, then the selection is not saved, and it does not become the default
setting.

If an attendance message affects a function, then this icon appears and the red
indicator light blinks.

Understanding the home screen 19

Feature Description

Warning

If an error condition occurs, then this icon appears.

Setting up and using the home screen applications 20

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications. Some applications are supported only on select printer
models.

• There may be additional solutions and applications available for purchase.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even
when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 From the Embedded Web Server, click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

2 Select the check boxes to specify which icons appear on the printer home screen.

Cleared check box items are hidden.

3 Click Submit.

Setting up and using the home screen applications 21

Exporting and importing a configuration using the Embedded Web Server

You can export configuration settings into a text file that can then be imported and used to apply the settings to one
or more additional printers.

Exporting a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Export.

5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved.

Importing a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Import.

5 Browse to the saved configuration file, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply.

Setting up and using the home screen applications 22

Activating the home screen applications

Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these
applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see
“Accessing the Embedded Web Server” on page 20.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print
frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the
bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and
firewall settings to allow the printer at least a read access. For help, see the documentation that
came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form
categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network
folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a
write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

Setting up and using the home screen applications 23

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the
printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash
drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All
your personal preferences are automatically uploaded, including job settings, home screen preferences,
and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of
the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer
display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the
scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network,
but has the capability of sending the scanned image to a Windows‑based application. To learn more
about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the
network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating
system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control
panel, even when you are not physically near the network printer. From your computer screen, you can view the printer
status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing
at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

Setting up and using the home screen applications 24

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC
Applet.

Additional printer setup 25

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards.

Available internal options

• Memory cards
– Printer memory
– Flash memory
– Fonts

• Firmware cards
– Bar Code
– PrintCryption

• Lexmark
– RS‑232‑C Serial ISP
– Parallel 1284‑B ISP
– MarkNet
– MarkNet N8130 10/100 Fiber ISP
– MarkNet N8120 10/100/1000 Ethernet ISP

TM

TM

Internal Solutions Ports (ISP)

TM

N8250 802.11 b/g/n Wireless ISP

Additional printer setup 26

Using the security lock feature

The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached,
the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to
the printer in the location shown.

Additional printer setup 27

Accessing the system board

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Note: This task requires a flathead screwdriver.

1 Open the cover.

2 Remove the metal panel.

a Turn the screws on the panel counterclockwise to remove them.

Additional printer setup 28

b Shift the metal panel to the left to disengage the hooks, then pull forward to remove it.

3 Use the following illustration to locate the appropriate connectors.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1

2

3

4

1 Memory card connector

2 Firmware and flash memory card connectors

3 Internal print server connector

4 Hard disk connector

Additional printer setup 29

4 Reattach the system board cover.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or
connectors.

a Reinstall the hooks on the left side of the metal panel into the slots on the system board cage, and then shift

to the right.

Additional printer setup 30

b Align and then turn each screw clockwise to tighten.

c Close the cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board.

1 Access the system board.

For more information, see “Accessing the system board” on page 27.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 31

3 On the system board, open the memory card connector latches.

4 Align the notches on the memory card to the ridges on the connector.

2

1

1 Notch

2 Ridge

Additional printer setup 32

5 Push the memory card straight into the connector until it clicks into place.

6 Reattach the system board cover.

Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed,
but the connectors are interchangeable.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

Note: This task requires a flathead screwdriver.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 33

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

2

1

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reattach the system board cover.

Additional printer setup 34

Installing an Internal Solutions Port

The system board supports one optional Lexmark Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

For more information, see “Accessing the system board” on page 27.

2 Unpack the ISP and plastic tee.

Note: Avoid touching the components on the card.

3 Locate the appropriate connector on the system board.

4 Remove the printer hard disk.

For more information, see “Removing a printer hard disk” on page 43.

Additional printer setup 35

5 Remove the metal cover from the ISP opening.

1

2

6 Align the posts of the plastic tee to the holes on the system board, and press down until the tee clicks into place.

Be sure each post of the tee has latched completely, and the tee is seated firmly on the system board.

Additional printer setup 36

7 Install the ISP on the plastic tee. Angle the ISP over the plastic tee, and then slant it toward the plastic tee so that

any overhanging connectors will pass through the ISP opening in the system board cage.

8 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.

Additional printer setup 37

9 Insert the long thumbscrew and turn it clockwise, enough to hold the ISP in place, but do not yet tighten the

thumbscrew.

10 Attach the two provided screws to secure the ISP mounting bracket to the system board cage.

11 Tighten the long thumbscrew.

Warning—Potential Damage: Do not overtighten the thumbscrew.

12 Insert the plug of the ISP interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 38

13 Reattach the system board cover.

Installing a printer hard disk

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

For more information, see “Accessing the system board” on page 27.

2 Unpack the printer hard disk.

Additional printer setup 39

3 Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

To install a printer hard disk onto the ISP:

a Using a flathead screwdriver, loosen the screws.

b Remove the screws attached to the printer hard disk mounting bracket, and then remove the bracket.

Additional printer setup 40

c Align the standoffs of the printer hard disk to the holes in the ISP, and then press down on the printer hard disk

until the standoffs are in place.

d Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 41

To install a printer hard disk directly on the system board:

a Align the standoffs of the printer hard disk to the holes in the system board, and then press down on the printer

hard disk until the standoffs are in place.

b Use the two provided screws to attach the printer hard disk mounting bracket.

c Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 42

4 Reattach the system board cover.

Additional printer setup 43

Removing a printer hard disk

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

For more information, see “Accessing the system board” on page 27.

2 Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard

disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling
the cable out.

Additional printer setup 44

3 Remove the screws while holding the printer hard disk in place, and then remove the printer hard disk.

1

2

4 Set the printer hard disk aside.

5 Reattach the system board cover.

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

Install the printer and any options you have purchased in the following order:

• Caster base

• Optional spacer

• Optional 550‑sheet trays or 2,000‑sheet high‑capacity feeder

• Standard 550‑sheet trays

• Printer

For information on installing a caster base, a 550‑ or 2,000‑sheet optional tray, spacer, or any of the finishers, see the
setup documentation that came with the option.

Additional printer setup 45

Installing optional trays

The printer supports the following optional input sources:

• 550‑sheet tray

• 2,000‑sheet high‑capacity feeder

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

1 Unpack the optional tray, and then remove all packing material.

2 Place the tray near the printer.

3 Turn the printer off.

4 Align the printer with the tray, and then lower the printer into place.

Note: Optional trays lock together when stacked. When necessary, remove stacked trays one at a time from the

top down.

Additional printer setup 46

1

2

1 Standard 550-sheet tray (Tray 1)

2 Optional 550-sheet trays

5 Turn the printer back on.

6 Set the printer software to recognize the optional input source.

For more information, see “Updating available options in the printer driver” on page 49.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a
lightning storm.

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup 47

2

1

1 USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown

while actively printing. A loss of data or a malfunction can occur.

2 Ethernet port

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options

appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly.
Remove the option and install it again.

• Network setup page—If your printer is a network model and is attached to a network, print a network setup page

to verify the network connection. This page also provides important information that aids network printing
configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Additional printer setup 48

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear.
If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

a

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.

In Macintosh

Click the CD icon on the desktop.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Additional printer setup 49

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Additional printer setup 50

Setting up wireless printing

Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your access point (wireless router) is turned on and is working properly.

• Do not connect the installation or network cables until prompted to do so by the setup software.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.

• Security Method—There are four basic options for Security Method:
– WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point or contact
your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your
system support person.

Additional printer setup 51

Installing the printer on a wireless network (Windows)

Before installing the printer on a wireless network, make sure:

• Your wireless network is set up and is working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

2

1

Note: Make sure the printer and the computer are fully on and ready.

Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.

2 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

3 Double‑click the software installer package.

Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK

Additional printer setup 52

In Windows 7 or earlier

a

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

4 Click Install, and then follow the instructions on the computer screen.

5 Select Wireless connection when asked to choose a connection type.

6 From the Wireless Configuration dialog, select Guided Setup (Recommended).

Note: Choose Advanced Setup only if you want to customize your installation.

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the instructions on the computer screen.

Note: For more information on allowing other computers on the network to use the wireless printer, see the

Networking Guide.

Installing the printer on a wireless network (Macintosh)

Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.

Prepare to configure the printer

1

Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Additional printer setup 53

2

1

2 Locate the printer MAC address.

a From the printer control panel, navigate to:

> Reports > > Network Setup Page >

or

> Reports > Network Setup Page

b In the Standard Network Card section, look for UAA (MAC).

Note: You will need this information later.

Enter the printer information

1

Access the AirPort options:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC

address located on the MAC address sheet.

3 Open a Web browser.

4 From the Bookmarks menu, select Show or Show All Bookmarks.

5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.

6 From the Embedded Web Server, navigate to the location of the wireless settings information.

Additional printer setup 54

Configure the printer for wireless access

1

Type the network name (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).

3 Select the type of security you want to use to protect the wireless network.

4 Enter the security information necessary for the printer to connect to the wireless network.

5 Click Submit.

6 Open the AirPort application on the computer:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

7 From the Network pop‑up menu, select the name of the wireless network.

Configure your computer to use the printer wirelessly

To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in
the Printer Setup Utility or Print Center.

1 Install a printer driver file on the computer:

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the installer package for the printer.
c Follow the instructions on the computer screen.
d Select a destination, and then click Continue.
e From the Easy Install screen, click Install.

f Type the user password, and then click OK.

All necessary applications are installed in the computer.

g Click Close when the installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan

• System Preferences > Print & Fax

Additional printer setup 55

2 Click +.
3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
4 Click the IP tab.
5 Type the IP address of the printer in the address field, and then click Add.

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center.
3 From the Printer List, choose Add, and then click IP Printer.
4 Type the IP address of the printer in the address field, and then click Add.

b For AppleTalk printing:

Notes:

• Make sure AppleTalk is activated on your printer.

• This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

1 From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then navigate to:

AppleTalk > select the printer from the list > Add

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center.
3 From the Printer List, click Add.
4 Click Default Browser tab > More Printers.
5 From the first pop‑up menu, select AppleTalk.
6 From the second pop‑up menu, select Local AppleTalk Zone.
7 Select the printer from the list, and then click Add.

Installing the printer on an Ethernet network

Note: Make sure you have completed the initial setup of the printer.

For Windows users

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear.

Additional printer setup 56

If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:

In Windows 8

From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

a

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options >
Administrator Tools.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Double‑click the installer package for the printer.
b Follow the instructions on the computer screen.
c Select a destination, and then click Continue.
d From the Easy Install screen, click Install.
e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when the installation is complete.

4 Add the printer.

• For IP printing:

Additional printer setup 57

In Mac OS X version 10.5 or later

a

From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan
– System Preferences > Print & Fax

b Click +.
c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
d Click the IP tab.
e Type the printer IP address in the address field, and then click Add.

In Mac OS X version 10.4 or earlier

a

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center.
c From the printer list, click Add, and then click IP Printer.
d Type the scanner IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

a

From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

In Mac OS X version 10.4 or earlier

a

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center.
c From the printer list, click Add.
d Click Default Browser tab > More Printers.
e From the first pop‑up menu, select AppleTalk.

f From the second pop‑up menu, select Local AppleTalk Zone.

g Select the device from the list, and then click Add.

Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more

information, contact your system support person.

Additional printer setup 58

Changing port settings after installing a new network Internal Solutions Port

When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers
that access the printer must be updated since the printer will be assigned a new IP address. All computers that access
the printer must be updated with this new IP address.

Notes:

• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes to your computer configurations.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If
the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless
ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the
printer, and then turn it back on.

• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,

turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch
to a wireless connection), and then turn the printer back on.

For Windows users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open the printers folder.

In Windows 8

From the Search charm, type Run and then navigate to:
Apps list > Run > type control printers > OK

In Windows 7 or earlier

a

Click , or click Start and then click Run.

b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.

3 To select the printer that has changed, do either of the following:

• Press and hold the printer, and then select Printer properties.

• Right‑click the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Click the Ports tab.

5 Select the port from the list, and then click Configure Port.

Additional printer setup 59

6 Type the new IP address in the “Printer Name or IP Address” field.

7 Click OK > Close.

For Macintosh users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan
– System Preferences > Print & Fax

b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select the printer > Add

Setting up serial printing

Use serial printing to print when the computer is far from the printer or to print at a reduced speed.

After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have
connected the serial cable to the COM port on your printer.

1 Set the parameters in the printer.

a From the printer control panel, navigate to the menu for the port settings.
b Locate the menu for the serial port settings, and then adjust the settings, if necessary.
c Save the modified settings, and then print a menu settings page.

Additional printer setup 60

2 Install the printer driver.

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the software installer package.

Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

1 Click or click Start, and then click Run.
2 In the Start Search or Run dialog, type D:\setup.exe.
3 Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

c Click Install.
d Follow the instructions on the computer screen.
e Select Advanced, and then click Continue.

f From the Configure Printer Connection dialog, select a port.

g If the port is not in the list, then click Refresh, or navigate to:

Add port > select a port type > enter the necessary information > OK

h Click Continue > Finish.

3 Set the COM port parameters.

After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.

Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.

a Open Device Manager.

In Windows 8

From the Search charm, type run and then navigate to:
Apps list > Run > type devmgmt.msc > OK

In Windows 7 or earlier

1 Click or click Start, and then click Run.
2 In the Start Search or Run dialog, type devmgmt.msc.
3 Press Enter or click OK.

b Double‑click Ports (COM & LPT) to expand the list of available ports.

Additional printer setup 61

c Do either of the following:

• Press and hold the COM port where you attached the serial cable to your computer (example: COM1).

• Right‑click the COM port where you attached the serial cable to your computer (example: COM1).

d From the menu that appears, select Properties.
e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.

Check the serial heading of the menu settings page for the printer settings.

f Click OK, and then close all the dialogs.

g Print a test page to verify printer installation.

Minimizing your printer's environmental impact 62

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 80.

Conserving supplies

Use both sides of the paper

If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the

document will look like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 249.

Minimizing your printer's environmental impact 63

Print in black and white

To print all text and graphics using only the black print cartridge, set the printer to Black Only. For more information,
see “Printing in black and white” on page 87.

Saving energy

Using Eco‑Mode

1 Type the printer IP address in the address field of your Web browser.

If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Eco‑Mode > select a setting > Submit.

Choose To

Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance

specifications of your printer.

Energy Reduce energy use, especially when the printer is idle.

• The printer enters Sleep mode after one minute of inactivity.

• When the printer enters Sleep mode, the printer control panel display and the standard exit bin lights

are turned off.

• If scanning is supported, then the scanner lamps are activated only when a scan job is started.

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Paper

• Enable the automatic duplex feature.

• Turn off print log features.

Reducing printer noise

To select a Quiet Mode setting using the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Quiet Mode > select a setting > Submit.

Minimizing your printer's environmental impact 64

Choose To

Off
Note: Selecting Photo from the driver may disable Quiet

Mode and provide better print quality and full speed
printing.

On Reduce printer noise.

Use factory default settings. This setting supports the
performance specifications of your printer.

• Print jobs will process at a reduced speed.

• Printer engine motors do not start until a document is

ready to print. There will be a short delay before the first
page is printed.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax
speaker and ringer. The fax is placed in standby mode.

• The alarm control and cartridge alarm sounds are turned

off.

• The printer will ignore the Advance Start command.

Adjusting Sleep Mode

To save energy, you can decrease the number of minutes before the printer enters Sleep Mode.

Available settings range from 1–240 minutes. The factory default setting is 30 minutes.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Timeouts.

3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode.

4 Click Submit.

Using the printer control panel

1

From the home screen, navigate to:

> Settings > General Settings > Timeouts

2 Touch the arrows next to Sleep Mode to select the number of minutes you want the printer to wait before it

enters Sleep Mode.

3 Touch Submit.

Minimizing your printer's environmental impact 65

Using Hibernate Mode

Hibernate is an ultra‑low power operating mode. When operating in Hibernate mode, the printer is essentially off, and
all other systems and devices are powered down safely.

Note: The Hibernate and Sleep modes can be scheduled.

Using the Embedded Web Server

1

Type the printer IP address in the address field of your Web browser.

If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Sleep Button Settings.

3 From the Press Sleep Button or Press and Hold Sleep Button drop‑down, select Hibernate.

4 Click Submit.

Using the printer control panel

1

From the home screen, navigate to:

> Settings > General Settings > Press Sleep Button or Press and Hold Sleep Button > Hibernate

2 Touch Submit.

Adjusting the brightness of the display

To save energy, or if you have trouble reading your display, then adjust the brightness of the display.

Available settings range from 20–100. The factory default setting is 100.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings.

3 In the Screen Brightness field, enter the brightness percentage you want for the display.

4 Click Submit.

Using the printer control panel

1

From the home screen, navigate to:

> Settings > General Settings

2 Touch the arrows until Screen Brightness appears, and then select a setting.

3 Touch Submit.

Minimizing your printer's environmental impact 66

Setting the standard exit bin light

To save energy, you can dim or turn off the output lighting for the standard exit bin.

Available settings are Off, Dim, and Bright.

The factory default setting for Normal/Standby Mode is Bright.
When Eco‑Mode is set to Energy or Energy/Paper, then the light setting is Dim.
When in Sleep Mode, then the light is off.

Using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Output Lighting.

3 From the Normal/Standby Mode list, select the light setting for the standard exit bin when in Ready or Standby

mode.

4 Click Submit.

Using the printer control panel

1

From the home screen, navigate to:

> Settings > General Settings > Output Lighting

2 Touch the arrow button next to Normal/Standby Mode to select the light settings for the standard exit bin

when in Ready or Standby Mode.

3 Touch Submit.

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products for recycling:

1 Go to www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Minimizing your printer's environmental impact 67

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.

Returning Lexmark cartridges for reuse or recycling

Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both
easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent
of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return
the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the prepaid shipping label. You can also do the following:

1 Go to www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country or region.

3 Follow the instructions on the computer screen.

Loading paper and specialty media 68

Loading paper and specialty media

This section explains how to load the 550-sheet trays, the 2,000-sheet tray, and the multipurpose feeder. It also includes
information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the paper size and type

The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the
multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size
menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

Notes:

• The largest supported Universal size is 216 x 1219 mm (8.5 x 48 in.).

• The smallest supported Universal size is 76 x 127 mm (3 x 5 in.) and loaded in the multipurpose feeder only.

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select a unit of measure

2 Touch Portrait Width or Portrait Height > select the width or height > Submit

Loading paper and specialty media 69

Loading the standard or optional 550‑sheet tray

The printer has one standard 550‑sheet tray (Tray 1), and may have one or more optional 550‑sheet trays. All 550‑sheet
trays support the same paper sizes and types.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

Notice the size indicators on the bottom of the tray. Use these indicators to help position the length and width
guides.

LTR

A4

LGL

A4

LTR
LGL

Loading paper and specialty media 70

2 Squeeze and then slide the width guide to the correct position for the paper size you are loading.

3 Squeeze and then slide the length guide to the correct position for the paper size you are loading.

Note: The length guide has a locking device. To unlock, push the button on top of the length guide backward. To

lock, push the button forward when a length has been selected.

1

2

3

4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

5 Load the paper stack with the recommended print side faceup.

Notes:

• Place the print side facedown for duplex printing.

Loading paper and specialty media 71

• Place pre-punched paper with the holes toward the front of the tray.

• Place letterheads faceup with the header on the left side of the tray.

• Place letterheads facedown with the header on the right side of the tray for duplex printing.

• Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading the

tray can cause paper jams and possible printer damage.

6 Insert the tray.

7 From the printer control panel, verify the Paper Size and Paper Type for the tray based on the paper you loaded.

Loading paper and specialty media 72

Loading the 2000‑sheet high‑capacity feeder

The high‑capacity feeder can hold up to 2,000 sheets of A4‑, letter‑, or legal‑size paper (80 g/m2 or 20 lb).

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

2 Adjust the width guide as necessary.

2

1

3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

Loading paper and specialty media 73

4 Load paper into the tray with the print side faceup.

ABC

Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading
the tray can cause paper jams.

Notes:

• Place pre-punched paper with the holes toward the front of the tray.

• Place letterheads faceup with the header on the left side of the tray.

• Place letterheads facedown with the header on the right side of the tray for duplex printing.

5 Insert the tray.

Loading paper and specialty media 74

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and
envelopes. It can be used for single-page or manual printing, or as an additional tray.

The multipurpose feeder can hold approximately:

• 100 sheets of 75‑g/m

• 10 envelopes

• 75 transparencies

The multipurpose feeder accepts paper or specialty media within the following dimensions:

• Width—89 mm (3.5 in.) to 229 mm (9.02 in.)

• Length—127 mm (5 in.) to 1270 mm (50 in.)

Note: Maximum width and length can be applied only to short-edge feeding.

Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or

when the printer control panel indicator light is blinking. Doing so may cause a jam.

1 Pull down the multipurpose feeder door.

2

(20‑lb) paper

2 For paper or specialty media that is longer than letter-size paper, gently pull the extension until it is fully extended.

3 Flex the sheets of paper or specialty media back and forth to loosen them. Do not fold or crease them. Straighten

the edges on a level surface.

Loading paper and specialty media 75

Paper

Envelopes

Transparencies

Note: Avoid scratching or touching the print side.

4 Push the paper pick tab, and then load the paper or specialty media. Slide the stack gently into the multipurpose

feeder until it comes to a stop, and then release the paper pick tab.

1

2

Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause jams or
the paper pick tab to break.

• Load paper and transparencies with the recommended print side facedown and the short edge entering the

printer first.

• For duplex letterhead printing, place the letterhead faceup and the header entering the printer last.

Loading paper and specialty media 76

• Load envelopes with the flap side up and to the right.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.

Notes:

• Do not exceed the maximum stack height by forcing paper or transparencies under the stack height limiter.

• Load only one size and type of paper at a time.

5 Adjust the width guide to lightly touch the edge of the stack. Make sure the paper or specialty media fits loosely in

the multipurpose feeder, lies flat, and is not bent or wrinkled.

6 From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and

MP Feeder Type) based on the paper or specialty media loaded.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

Loading paper and specialty media 77

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except
the standard 550‑sheet tray and the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive,
and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the
Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP
Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Note: Trays that do not have the same settings as any other tray are not linked.

Change one of the following tray settings:

• Paper Type

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name.

• Paper Size

Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the
multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be
properly processed if an inaccurate Paper Type is selected.

Linking exit bins

Link exit bins to create a single output source. The printer automatically uses the next available bin as the output source.

The standard exit bin holds up to 550 sheets of 20‑lb paper. If you need additional output capacity, you can purchase
other optional exit bins.

Note: Not all exit bins support every paper size and type.

1 From the home screen, navigate to:

> Paper Menu > Bin Setup

2 Touch the bin or bins you want to link, and then touch Configure Bins > Link.

Creating a custom name for a paper type

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for
each of the custom paper types loaded into the printer.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

Loading paper and specialty media 78

2 Click Settings > Paper Menu > Custom Name > type a name > Submit.

Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and

Type menus.

3 Click Custom Types > select a paper type > Submit.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking trays.

From the home screen, navigate to:

> Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit

Configuring a custom name

If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x]
for each of the custom paper types loaded into the printer.

1 Type the printer IP address in the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Types > select the custom name you want to configure > select a paper or

specialty media type > Submit.

Paper and specialty media guidelines 79

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 176‑g/m2 (16 to 47‑lb) bond grain long. Paper lighter than
60 g/m
bond grain long paper. For paper smaller than 182 x 257 mm (7 x 10 in.), we recommend 90‑g/m

paper.

Note: Duplex is supported only for 75–176‑g/m

2

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

2

(24‑lb) or heavier

2

(20–47‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, the toner cannot fuse to it properly. If paper is
too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.

2

For 60–135‑g/m
short is recommended.

(16–36‑lb) bond paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain

Paper and specialty media guidelines 80

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

2

(16 to 24 lb) weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or
releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

Paper and specialty media guidelines 81

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

2

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the paper

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

2

(16 lb)

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.

Paper and specialty media guidelines 82

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper input sources and the types of paper they
support.

Note: To use a paper size that is unlisted, configure a Universal Paper Size.

Supported paper sizes

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is

139.7 x 210 mm (5.50 x 8.27 in.).

Paper size Dimensions Standard

550‑sheet tray
(Tray 1)

A4 210 x 297 mm

(8.27 x 11.7 in.)

A5 148 x 210 mm

(5.83 x 8.27 in.)

A6 105 x 148 mm

(4.13 x 5.83 in.)

JIS B5 182 x 257 mm

(7.17 x 10.1 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Executive 184.2 x 266.7 mm

(7.25 x 10.5 in.)

XXX X

Optional
550‑sheet tray

Optional
2,000‑sheet
tray

X

X

X

Multipurpose
feeder

Duplexer

Oficio (México) 215.9 x 340.4 mm

(8.5 x 13.4 in.)

1

Supported by X790 models only.

2

This formats the envelope size setting for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software

application.

X

Paper and specialty media guidelines 83

Paper size Dimensions Standard

550‑sheet tray
(Tray 1)

Folio 215.9 x 330.2 mm

(8.5 x 13 in.)

Statement 139.7 x 215.9 mm

(5.5 x 8.5 in.)

Universal
Note: Turn size

sensing off to
support
universal sizes
that are close to
standard media
sizes.

148 x 210 mm to

215.9 x 355.6 mm
(5.83 x 8.27 in. to

8.5 x 14 in.)

76.2 x 127 mm
(3 x 5 in.) to

215.9 x 355.6
mm (8.5 x 14 in.)

76.2 x 127 mm

XXX X

XXX X

(3 x 5 in.) to

215.9 x 914.4
mm (8.5 x 36 in.)

76.2 x 127 mm

1

XXX X

(3 x 5 in.) to

215.9 x 1219.2
mm (8.5 x 48 in.)

1

Optional
550‑sheet tray

Optional
2,000‑sheet
tray

X

X

X

Multipurpose
feeder

Duplexer

7 3/4 Envelope
(Monarch)

9 Envelope 98.4 x 226.1 mm

98.4 x 190.5 mm
(3.875 x 7.5 in.)

XXX

XXX

X

X

(3.875 x 8.9 in.)

Com 10
Envelope

104.8 x 241.3 mm
(4.12 x 9.5 in.)

DL Envelope 110 x 220 mm

XXX

XXX

X

X

(4.33 x 8.66 in.)

C5 Envelope 162 x 229 mm

XXX

X

(6.38 x 9.01 in.)

B5 Envelope 176 x 250 mm

XXX

X

(6.93 x 9.84 in.)

Other Envelope

85.7 x 165 mm to

XXX

X

2

215.9 x 355.6 mm
(3.375 x 6.50 in. to

8.5 x 14 in.)

1

Supported by X790 models only.

2

This formats the envelope size setting for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software

application.

Paper and specialty media guidelines 84

Supported paper types and weights

The printer supports 60–176 g/m2 (16–47 lb) paper weights for one‑sided printing. Two‑sided printing is supported on

2

64–176 g/m

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

(17–47 lb) paper weights.

Paper type Standard

550‑sheet tray
(Tray 1)

Paper

Optional
550‑sheet tray

• Plain

• Recycled

• Glossy

• Heavy Glossy

• Bond

• Letterhead

• Preprinted

• Colored

• Light

• Heavy

• Rough/Cotton

• Custom Type [x]

Card stock X

Transparencies

1, 2

XXX X

Optional
2,000‑sheet tray

Multipurpose
feeder

Duplexer

Labels

3

X

• Paper

• Vinyl

Envelopes

1

This media is supported only in the multipurpose feeder.

2

Do not use inkjet or 3M CG3710 transparencies.

3

Paper labels are supported. Other media such as vinyl may show print quality defects in some environments, and prolonged
vinyl label usage may reduce fuser life. For more information, see the Card Stock & Label Guide available on the Lexmark
Web site at http://support.lexmark.com.

4

Use envelopes that lie flat when individually placed facedown on a table.

4

XXX X

Supported finishing features

The printer supports the following finishing features:

• 500‑Sheet Offset Stacker

• 500-Sheet Staple Finisher

Paper and specialty media guidelines 85

• 500-Sheet Staple, Hole Punch Finisher

• 5‑bin mailbox

2

1

1 Standard bin

2 Finisher bin

Standard bin

• The paper capacity is 500 sheets.

• Finishing options are not supported in this bin.

• Envelopes are routed here.

Finisher bin

• The paper capacity is 500 sheets.

• Envelopes, A5, A6 and statement paper sizes are not supported in this bin.

Paper and specialty media guidelines 86

Finishing features

Paper size Two‑hole punch Three‑ or four‑hole

punch

A4

A5 X X X

Executive

Folio X

JIS B5

Legal

Letter

Statement X X

Universal X X

Envelopes (any size) X X X

Oficio

5‑bin mailbox 500-Sheet Staple

Finisher

Printing 87

Printing

This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 249 and “Storing
paper” on page 82.

Printing a document

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

2 Send the print job:

For Windows users

a

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.
c Adjust settings as necessary.
d Click OK > Print.

For Macintosh users

a

Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing in black and white

From the home screen, navigate to:

> Settings > Print Settings > Quality Menu > Print Mode > Black Only > Submit

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.

Printing 88

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness setting.

4 Click Submit.

Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit

http://lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing from a flash drive

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

The USB Drive home screen appears.

Printing 89

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory
device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A
loss of data can occur.

2 From the printer control panel, touch Print from USB, and then select the document you want to print.

3 Touch the arrows to increase the number of copies to print, and then touch Print.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print

files from the flash drive as held jobs.

Printing 90

Supported flash drives and file types

Flash drive File type

• Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes)

• SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes)

Notes:

• Hi‑Speed USB flash drives must support the Full‑Speed standard. Devices supporting only USB

low‑speed capabilities are not supported.

• USB flash drives must support the FAT (File Allocation Tables) system. Devices formatted with NTFS

(New Technology File System) or any other file system are not supported.

Printing on specialty media

Tips on using letterhead

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .JPEG

• .jpg

• .bmp

• .pcx

• .TIFF

• .tif

• .png

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex the sheets to prevent them from sticking together.

• Observe proper page orientation.

Source Print side Paper orientation

– Standard 550‑sheet tray
– Optional 550‑sheet tray

Preprinted letterhead design is placed
faceup.

The top edge of the sheet with the logo is
placed at the left side of the tray.

– Optional 2000‑sheet

high‑capacity feeder

Duplex (two‑sided) printing
from trays

Multipurpose feeder (simplex
printing)

Multipurpose feeder (duplex
printing)

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable
for laser printers.

Preprinted letterhead design is placed
facedown.

Preprinted letterhead design is placed
facedown.

Preprinted letterhead design is placed
faceup.

The top edge of the sheet with the logo is
placed at the right side of the tray.

The top edge of the sheet with the logo
should enter the multipurpose feeder
first.

The top edge of the sheet with the logo
should enter the multipurpose feeder last.

Printing 91

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the multipurpose feeder only.

• From the Paper menu, set the MP Feeder Type to Transparency.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, flex the stack to prevent sheets from sticking together.

• We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at

www.lexmark.com.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 70‑g/m

2

(20‑lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist.
– Are stuck together or damaged in any way.
– Have windows, holes, perforations, cutouts, or embossing.
– Have metal clasps, string ties, or folding bars.
– Have an interlocking design.
– Have postage stamps attached.
– Have any exposed adhesive when the flap is in the sealed or closed position.
– Have bent corners.
– Have rough, cockle, or laid finishes.

• Adjust the width guides to fit the width of the envelopes.

2

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Paper labels are supported. Other media such as vinyl may show print quality defects in some environments,
and prolonged vinyl label usage may reduce fuser life.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at http://support.lexmark.com.

Printing 92

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 190°C (374°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

other paper‑handling problems.

• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 190°C (374°F)

without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi‑liquid and volatile components into the printer.

• Use grain short card stock when possible.

Printing confidential and other held jobs

Storing print jobs in the printer

You can set the printer to store print jobs in the printer memory until you start the print job from the printer control
panel.

All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.

Printing 93

Print job type Description

Confidential Confidential lets you hold print jobs in the computer until you enter the PIN from

the control panel.
Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Verify Verify lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is
automatically deleted from the printer memory once all copies are printed.

Reserve Reserve allows the printer to store print jobs for printing at a later time. The print

jobs are held until deleted from the Help Jobs menu.

Repeat Repeat prints and stores print jobs in the printer memory for reprinting.

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows Users

1

With a document open, click File > Print, and then click Properties, Preferences, Options, or Setup.

2 Click Other Options > Print and Hold.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 Go to the printer to release the print job.

From the home screen:

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > your PIN > your print job name > number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > your print job name > number of copies > Print

For Macintosh users

1

With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select your print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 Go to the printer to release the print job.

Printing 94

From the home screen:

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > your PIN > your print job name > number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > your print job name > number of copies > Print

Printing information pages

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in a flash memory or on the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

on the keypad, then touch Resume to return to the home screen.

In Windows 8

From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK

Printing 95

In Windows 7 or earlier

a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

Copying 96

Copying

ADF Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine
clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides when loading a document into the ADF.

Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the

proper size may result to a cropped image.

3 From the printer control panel, press to start copying.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 From the home screen, navigate to:

Copy > change the copy settings > Copy It

Copying 97

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the home screen, navigate to:

Copy > change the copy settings > Copy It

3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next

Page.

4 Touch Finish the Job to return to the home screen.

Copying film photos

1 Place a photo facedown on the upper left corner of the scanner glass.

2 From the home screen, navigate to:

Copy > Content > Photo >

> Photo/Film > > Copy It > Scan the Next Page or Finish the Job

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document >

4 Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size.

5 Load transparencies in the multipurpose feeder.

6 From the home screen, navigate to:

> select the desired size of the transparencies > Manual Feeder Type > > Copy It

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to > Manual Feeder

Copying 98

4 Place the letterhead faceup, top edge first in the multipurpose feeder.

5 Select the size of the letterhead.

6 Navigate to:

Continue > Letterhead > Continue > Copy It

Customizing copy settings

Copying in black and white

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Allow color copies > Off >

> Submit

Copying to a different size

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from > select the size of the original document > .

5 Touch Copy to > select the size of the copy > .

Note: The printer will scale the size automatically.

6 Touch Copy It.

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to

Copying 99

4 Touch Manual Feeder or select the tray that contains the paper type you want to use.

Note: If you choose Manual Feeder, then you will also need to select the paper size and type.

5 Touch Copy It.

Copying different paper sizes

Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy
to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper
size (Example 2).

Example 1: Copying on mixed paper sizes

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes
corresponding to the paper sizes of the original document.

> Copy to > Auto Size Match > > Copy It

Example 2: Copying on a single paper size

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on
the paper size selected.

> Copy to > Letter > > Copy It

Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

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4 From the Sides (Duplex) area, touch the button for your preferred duplexing method.

The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.

5 Touch , and then Copy It.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be
scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Scale area, touch the arrows to enlarge or reduce your copies.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

5 Touch Copy It.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Content

4 Touch the button that best represents the content type of the document you are copying:

• Text—Use when the content of the original document is mostly text or line art.

• Graphic—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and

animations.

• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.

• Photo—Use when the original document is mostly a photo or an image.

5 Touch .

6 Touch the button that best represents the content source of the document you are copying:

• Color Laser—Use when the original document was printed using a color laser printer.

• Black/White—Use when the original document was printed using a black/white laser printer.

• Inkjet—Use when the original document was printed using a inkjet printer.