Lexmark 4600MFP User Manual

600 MFP

Menus and Messages Guide

August 2006

740 West New Circle Road Lexington, Kentucky 40550

www.lexmark.com

Edition: August 2006

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

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Lexmark and Lexmark with diamond design, MarkNet, MarkTrack, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

PCL

is a registered trademark of the Hewlett-Packard Company.

The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc ITC Lubalin Graph International Typeface Corporation

Antique Olive Monsieur Marcel OLIVE ITC Mona Lisa International Typeface Corporation

Apple-Chancery Apple Computer, Inc. ITC Zapf Chancery International Typeface Corporation

Arial The Monotype Corporation plc Joanna The Monotype Corporation plc

Based on Times New Roman under license from The

CG Times

Chicago Apple Computer, Inc. Monaco Apple Computer, Inc.

Clarendon Linotype-Hell AG and/or its subsidiaries New York Apple Computer, Inc.

Eurostile Nebiolo Oxford Arthur Baker

Geneva Apple Computer, Inc. Palatino Linotype-Hell AG and/or its subsidiaries

GillSans The Monotype Corporation plc Stempel Garamond Linotype-Hell AG and/or its subsidiaries

Helvetica Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation

Hoefler Jonathan Hoefler Type Foundry Times New Roman The Monotype Corporation plc

ITC Avant Garde Gothic International Typeface Corporation Univers Linotype-Hell AG and/or its subsidiaries

ITC Bookman International Typeface Corporation

Monotype Corporation plc, is a product of Agfa Corporation Marigold Arthur Baker

All other trademarks are the property of their respective owners.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Contents 3

Chapter 1: Using the MFP menus ...................................................................................... 5

Understanding the multifunction printer (MFP) control panel ........................................................................... 5

Home screen ............................................................................................................................................ 8

Using the LCD touch-screen buttons ............................................................................................................. 11

Sample screen one ................................................................................................................................. 11

Information on LCD touch-screen buttons .............................................................................................. 13

Sample screen two .................................................................................................................................15

Information on LCD touch-screen buttons .............................................................................................. 15

Other LCD touch-screen buttons ............................................................................................................17

Features ................................................................................................................................................. 18

Menus ............................................................................................................................................................ 19

Menu map ............................................................................................................................................... 19

Paper Menu ................................................................................................................................................... 20

Default Source ........................................................................................................................................20

Paper Size/Type ..................................................................................................................................... 20

Configure MP ..........................................................................................................................................23

Substitute Size ........................................................................................................................................23

Paper Weight ..........................................................................................................................................24

Paper Loading ........................................................................................................................................25

Custom Types ........................................................................................................................................ 25

Custom Names .......................................................................................................................................26

Custom Bin Names ................................................................................................................................. 26

Universal Setup ......................................................................................................................................26

Bin Setup ................................................................................................................................................ 27

Reports .......................................................................................................................................................... 28

Network/Ports ................................................................................................................................................ 30

TCP/IP .................................................................................................................................................... 30

IPv6 ........................................................................................................................................................ 32

E-mail Server Setup ...............................................................................................................................33

Wireless .................................................................................................................................................. 34

Standard Network or Network <x> ......................................................................................................... 35

Standard USB or USB <x> ..................................................................................................................... 36

Standard Parallel or Parallel <x> ............................................................................................................ 38

Serial <x> ............................................................................................................................................... 40

NetWare ................................................................................................................................................. 42

AppleTalk ................................................................................................................................................ 43

LexLink ................................................................................................................................................... 43

Settings .......................................................................................................................................................... 44

General Settings .....................................................................................................................................44

Copy Settings .........................................................................................................................................51

Fax Settings ............................................................................................................................................56

E-mail Settings ...................................................................................................................................... 65

FTP Settings ...........................................................................................................................................69

Scan to USB Settings ............................................................................................................................. 73

Contents

Print Settings .......................................................................................................................................... 75

Security ................................................................................................................................................... 88

Set Date and Time .................................................................................................................................. 94

Help Pages .................................................................................................................................................... 95

Manage Shortcuts .......................................................................................................................................... 96

Chapter 2: Understanding MFP messages ..................................................................... 98

Status messages ...........................................................................................................................................98

Fax status messages ...................................................................................................................................101

Cancel jobs messages ................................................................................................................................. 101

Password and PIN messages ...................................................................................................................... 102

Copy, e-mail, fax, FTP, and scan button messages ....................................................................................102

Attendance messages ................................................................................................................................. 102

Functions disabled transitional messages ................................................................................................... 118

Index .................................................................................................................................. 119

Using the MFP menus

Understanding the multifunction printer (MFP) control panel

Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP.

Changes made to print settings from an application override changes made from the control panel.

If a setting cannot be changed from the application, use the control panel, MarkVision™ Professional, or the Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.

Whenever a touch screen MFP is attached to a printer, the printer operator panel and any printer operator panel buttons are disabled. The only panel and buttons that are functional are those on the MFP control panel.

The MFP control panel consists of:

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Using the MFP menus

Callout Control panel item Function

1 LCD The liquid crystal display (LCD) shows home screen

buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on.

2 Indicator light Gives information about the status of the MFP using the

3 0—9

Note: Referred to as the numeric

keypad.

4 # (Pound or number character) Press this button:

5 Dial Pause Cause a two- or three-second dial pause in a fax number.

colors red and green:

Status Indicates

Off MFP power is off.

Blinking green MFP is warming up, processing data,

or printing a job.

Solid green MFP is on, but idle.

Solid red Operator intervention is required.

Enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes.

Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity.

• For a shortcut identifier.

• Within phone numbers. For a Fax number with a #, enter it twice – ##.

• From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts.

The button only functions within the Fax menu or with fax functions.

Redial a fax number from the home screen. When outside of the Fax menu, fax function, or home

screen, an error beep sounds if Dial Pause is pressed. When sending a fax, in the Fax To: field, a Dial Pause

press is represented by a comma (,).

6 Clear All When in the function menus, such as Copy, Fax, E-mail,

7 Start Initiate the current job indicated on the control panel.

and FTP, it returns all settings to their default values, and then returns the MFP to the home screen.

When in any other menu while the MFP is Ready, it cancels all changes that have not been submitted and returns the MFP to the home screen.

From the home screen, press it to start a copy job with the default settings.

The button has no effect if it is pressed while a job runs through the scanner.

Understanding the multifunction printer (MFP) control panel

Using the MFP menus

Callout Control panel item Function

8 Stop Cause the printing or scanning to stop.

During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF).

During a print job, the print media path is cleared before the printing stops.

Stopping appears on the control panel during this process.

9 Backspace Within the Copy menu, which is accessed by touching

10 Asterisk (*) * is used as part of a fax number or as an alphanumeric

the Copy button, press Backspace to delete the rightmost digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times.

Within the Fax Destination List, press Backspace to delete the right-most digit of a number entered manually. It also deletes an entire shortcut entry. Once an entire line is deleted, another press of Backspace causes the cursor to move up one line.

Within the E-mail Destination List, press Backspace to delete the character to the left of the cursor. If the entry is in a shortcut, the entire entry is deleted.

character.

Understanding the multifunction printer (MFP) control panel

Using the MFP menus

Home screen

After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred to as the home screen. Use the LCD touch-screen home screen buttons to open a menu. Once in a menu, use other buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to messages.

Fax

Copy

FTP

E-mail

Status/ Supplies

Ready. Toner low.

Touch any button to begin.

Menus

Callout number Button or screen item Function

1 Copy Access the Copy menus.

If the home screen is shown, press a number to access the Copy menus, too.

2 E-mail Access the E-mail menus. It is possible to scan a

3 Menus (A key is shown on the button.) Access the menus. These menus are only available

4 Status message bar Shows the current MFP status, such as Ready or Busy.

5 Status/Supplies Appears on the LCD whenever the MFP status includes a

document directly to an e-mail address.

when the MFP is in the Ready state. The Menus button is on a gray bar called the navigation

bar. The bar contains other buttons described as follows.

Shows MFP conditions, such as Toner Low. Shows intervention messages to give instructions on

what the user should do so the MFP can continue processing, such as Close door or insert print

cartridge.

message requiring intervention. Touch it to access the messages screen for more information on the message, including how to clear it.

Understanding the multifunction printer (MFP) control panel

Using the MFP menus

Callout number Button or screen item Function

6 ? (Tips) All menus have a Tips button. Tips is the

7 FTP Access the File Transfer Protocol (FTP) menus. A

8 Fax Access the Fax menus.

Other LCD touch-screen buttons may appear on the home screen. They are:

Button Button name Function

Release Held Faxes (or Held Faxes if in Manual Mode)

Search Held Jobs Search on any of the following items and return any matches:

There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.

• User names for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or job names

• USB container or job names for supported extensions only

context-sensitive Help feature within the LCD touch screens.

document can be scanned directly to an FTP site.

Held Jobs Open a screen containing all the held jobs containers.

Lock Device This button appears on the screen when the MFP is unlocked and the

Device Lockout Personal Identification Number (PIN) is not null or empty.

To lock the MFP:

1 Touch Lock Device to open a PIN entry screen. 2 Enter the correct PIN to lock the control panel which locks both the

control panel buttons and the touch-screen buttons. Once the control panel is locked, the PIN entry screen clears, and

the Lock Device button is replaced with the Unlock Device button.

Note: If an invalid PIN is entered, Invalid PIN. appears. A pop-up screen appears with the Continue button shown. Touch Continue. The home screen returns with the Lock Device button shown.

Understanding the multifunction printer (MFP) control panel

Using the MFP menus

Button Button name Function

Unlock Device This button appears on the screen when the MFP is locked. The

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows any of

Cancel Jobs

control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur.

To unlock the MFP:

1 Touch Unlock Device to open a PIN entry screen. 2 Enter the correct PIN to unlock the numeric keypad (0—9) and the

Backspace button on the control panel.

Note: If an invalid PIN is entered, Invalid PIN. appears. A pop-up screen appears with the Continue button shown. Touch Continue. The home screen returns with the Unlock Device button shown.

the following items under three headings on the screen, which are Print, Fax, and Network:

•print job

• copy job

•fax

• profile

•FTP

• e-mail send Each heading has its own list of jobs shown in a column under it. Each

column can only show three jobs per screen. Each job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. For illustrations of the up and down arrow buttons, see Information on LCD touch-screen buttons on page 15.

To cancel a job, see the User’s Guide for instructions.

Understanding the multifunction printer (MFP) control panel

Using the MFP menus

Using the LCD touch-screen buttons

The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the touch-screen buttons.

Sample screen one

The touch screen appears as follows when the touch screen MFP is a mono printer.

Copy from

Letter (8.5 x 11 in.)

Copy to

Letter (8.5 x 11 in.) Plain Paper

Scale

Auto

(100%)

Darkness

Scan the

ADF

Sides (Duplex)

Portrait 1-sided to 1-sided

Content

Text Text/Photo

Photograph Printed Image

Scan the

flatbed

Back

Using the LCD touch-screen buttons

Using the MFP menus

The touch screen appears as follows when the touch screen MFP is a color printer.

Copy from

Letter (8.5 x 11 in.)

Copy to

Letter (8.5 x 11 in.) Plain Paper

Scale

Auto

(100%)

Darkness

Copy It

Copies:

Sides (Duplex)

1 sided to 1 sided 1 sided to 2 sided

2 sided to 1 sided 2 sided to 2 sided

Collate

Off

Back

Options

Using the LCD touch-screen buttons

Using the MFP menus

Information on LCD touch-screen buttons

Button Button name Function or description

Select Touch the select button to have another screen appear with additional

items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting.

Scan the

ADF

Left scroll decrease Touch the left scroll decrease button to scroll to another value in

Right scroll increase Touch the right scroll increase button to scroll to another value in

Left arrow Touch the left arrow button to scroll left to:

Right arrow Touch the right arrow button to scroll right to:

Scan the ADF Scan the flatbed

Submit A green button indicates a choice. If a different value within a menu

decreasing order.

increasing order.

• Reach a decreased value shown by an illustration.

• See a full text field on the left.

• Reach an increased value shown by an illustration.

• See a full text field on the right.

On the gray navigation bar, these two choices indicate that two types of scanning are possible. One may choose to scan from the ADF or the flatbed.

item is touched, it needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit.

Scan the flatbed

Submit

For information on user default settings, see page 19.

Using the LCD touch-screen buttons

Using the MFP menus

Button Button name Function or description

Back When the Back button is shaped like this, no other navigation is

Back

Back When the Back button is shaped like this, both forward and backward

Back

possible from this screen except to go back. If any other choice is made on the navigation bar, the screen closes.

For example, in Sample screen one all the selections for scanning have been made. One of the preceding green buttons should be touched. The only other button available is Back. Touch Back to return to the previous screen, and all the settings for the scan job made on Sample screen one are lost.

navigation is possible from this screen, so there are other options available on the screen besides selecting Back.

Using the LCD touch-screen buttons

Sample screen two

Unknown paper size. Copy from:

Letter (8.5 x 11 in.)

Legal (8.5 x 14 in.)

Executive (7.25 x 10.5 in.)

Folio (8. 5 x 13 in.)

Statement (5.5 x 8.5 in.)

A4 (210 x 297 mm)

Using the MFP menus

Information on LCD touch-screen buttons

Button Button name Function or description

Down arrow Touch the down arrow to move down to the next item in a list,

such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen.

Up arrow Touch the up arrow to move up to the next item in a list, such

as a list of menu items or values. When on the first screen presented with a long list, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active.

Unselected radio button This is an unselected radio button.

Cancel Job

Continue

Using the LCD touch-screen buttons

Using the MFP menus

Button Button name Function or description

Selected radio button This is a selected radio button. Touch a radio button to select

Cancel Job See Cancel Jobs on page 10.

Cancel Job

it. The radio button changes color to show that it is selected. In Sample screen two, the only paper size selected is Letter.

Continue

Continue Touch Continue after a menu item or value on a screen is

selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears.

For example, if one touched Copy on the home screen, the Copy screen appears like Sample screen one on page 11. The following example shows how the Continue button reacts.

1 Touch the select button by the Copy to box, and a new

screen appears.

2 Touch MP Feeder, and a new screen appears. 3 Touch Legal, and a new screen appears. 4 Touch Next, and a new screen appears. 5 Touch Plain Paper for the type of print media needed. 6 Touch Continue. The Copy screen returns to allow other

selections besides Copy to. The other settings on the Copy screen available are Duplex, Scale, Darkness, Collate, and Copies.

Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job.

Using the LCD touch-screen buttons

Using the MFP menus

Other LCD touch-screen buttons

Button Button name Function or description

Custom Allows for creating a custom button based on the

user’s needs.

Cancel

Done

Back

Cancel Cancel an action or a selection, or cancel out of a

screen and return to the previous screen.

Select Select a menu. The next screen appears showing

menu items. Select a menu item. The next screen appears showing

values.

Done Specify that a job is finished. For example, when

scanning an original document, one can indicate that the last page is scanned, and then the print job begins.

Back Return to the previous screen without saving any

settings from the screen. Note: The Back button appears on each menu screen

except for the home screen.

Home Return to the home screen.

Note: The Home button appears on every screen except the home screen.

For more information, see the Home screen on

page 8.

Reset

active bin

Reset active bin Define the active bin as the start bin (the first bin to

receive printed output) in a set of linked bins.

Note: This button only appears when the MFP is in a stopped state.

Using the LCD touch-screen buttons

Using the MFP menus

Button Button name Function or description

Grayed out button When this button appears, it looks faded with a faded

Gray button Touch this button to select the action appearing on the

word on it. It means the button is not active or is unavailable on this screen. It was probably active on the previous screen, but the selections made on the previous screen caused it to be unavailable on the current screen.

For an example, see page 96.

button. For an example, see page 97.

Features

Feature Feature name Description

Æ Settings

Menus

Æ Copy Settings Æ Number of

Copies

Menu trail line A line is located at the top of each menu screen. This

feature acts as a trail. It gives the exact location within the menus. Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen.

If this feature is used on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the user default setting.

Attendance message alert If an attendance message occurs which closes a

function, such as copy or fax, then a blinking red exclamation point appears over the function button on the home screen. This feature indicates an attendance message exists.

Using the LCD touch-screen buttons

Using the MFP menus

Menus

Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item.

When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings since the user selects and saves them.

Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the

application may override the user default settings.

Menu map

The following menu map provides an overview of the menus and menu items available from the control panel. Select a menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items following the menu map. There can be an extra level in the menu hierarchy so that it is structured: menu, menu item, menu item (there can be several more menu items under a menu item), and values.

Click any of the following menus or menu items listed for more information:

Paper Menu

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Custom Bin Names Universal Setup Bin Setup Reports

Note: The factory default is indicated by an asterisk (*) by the value in the following tables.

Reports

Menu Settings Page Device Statistics Network Setup Page Wireless Setup Page Shortcut List Fax Job Log Fax Call Log E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory

Manage Shortcuts

Manage Fax Shortcuts Manage E-mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts

Network/Ports

TCP/IP IPv6 E-mail Server Setup Wireless Standard Network Network <x> Standard USB USB <x> Standard Parallel Parallel <x> Serial <x> NetWare AppleTalk LexLink

Settings

General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Print Settings Security Set Date and Time

Help Pages

Print All Information Guide Copying E-mail Faxing FTP

Menus

Using the MFP menus

Paper Menu

Use the Paper Menu to define settings relating to print media.

Default Source

Use this menu item to define the default print media source.

Menu item Purpose Values and descriptions

Default Source Identifies the default print media

source.

Tray <x> If the same size and type of print media

MP Feeder

Envelope Feeder

Manual Paper

Manual Env

are in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

Tray 1 is the factory default setting. x represents the tray number, such as

Tray 1 for the standard tray and Tray 2 for an optional tray.

Note: The MP Feeder value, which stands for the multipurpose feeder, is shown only when Configure MP is set to Cassette. See Configure MP for more information.

Paper Size/Type

Note: Only installed print media sources appear for this menu item.

These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media type.

Menu item Purpose Values and descriptions

Tray <x> Size

Identifies the default size for each source.

Only installed sources appear. Note: For trays with automatic size

sensing, only the value detected by the hardware appears.

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

If the same size and type of print media is in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

See Tray <x> Type for more information.

Paper Menu

Using the MFP menus

Menu item Purpose Values and descriptions

Tray <x> Type

Identifies the type of print media loaded in each source.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type list.

Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1—6)

Use this menu item to:

• Optimize print quality for the specified print media.

• Select sources through the software application by selecting type.

• Automatically link sources.

Any sources containing the same type and size of print media are automatically linked by the MFP if the Paper Size and the Paper Type are set to the correct values.

MP Feeder Size

MP Feeder Type

Identifies the size of print media inserted in the multipurpose feeder.

Identifies the type of print media inserted in the multipurpose feeder.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

A4 (non-US)* A5 JIS B5 Letter (US)* Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1—6)

The multipurpose feeder only appears on the control panel when Configure MP is set to Cassette.

Note: See Configure MP for more information.

The multipurpose feeder only appears on the control panel when Configure MP is set to Cassette.

Custom Type 6 is the factory default for Custom Types.

Note: See Configure MP for more information.

Paper Menu

Using the MFP menus

Menu item Purpose Values and descriptions

Envelope Feeder Size

Identifies the size of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope

Envelope Feeder Type

Manual Paper Size

Manual Paper Type

Manual Envelope Size

Manual Envelope Type

Identifies the type of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

Identifies the print media size being manually loaded.

Identifies the print media type being manually loaded.

Identifies the envelope size being manually loaded.

Identifies the envelope type being manually loaded.

Envelope Custom Type <x>

(where x represents 1—6)

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x> (where x represents 1—6)

7 3/4 Envelope 9 Envelope 10 Envelope (US)* DL Envelope (non-US)* B5 Envelope C5 Envelope Other Envelope

Envelope* Custom Type <x> (where x represents 1—6)

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Envelope Feeder Type value list.

Paper Menu

Using the MFP menus

Configure MP

This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray.

Menu item Purpose Values and descriptions

Configure MP Determines when the MFP selects

print media loaded in the multipurpose feeder.

Cassette* MFP treats the multipurpose feeder

like any other tray. If a print job requests a size or type that is only loaded in the multipurpose feeder, the MFP pulls print media from the multipurpose feeder for the job.

Manual MFP treats the multipurpose feeder

First MFP pulls print media from the

like a manual feed tray, and Load Manual appears when a single sheet of print media needs to be inserted in the feeder.

multipurpose feeder until it is empty, regardless of the source or size requested for the job.

Substitute Size

This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.

Menu item Purpose Values and descriptions

Substitute Size The MFP substitutes the specified

print media size if the requested size is not loaded.

Off MFP prompts the user to load the

requested paper size. No size substitutions are allowed.

Statement/A5 Prints A5 size jobs on statement

size paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 paper is loaded.

Letter/A4 Prints A4 size jobs on letter size

paper if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

All listed* Substitutes both Letter/A4 and

Paper Menu

Statement/A5 which means all available substitutions are allowed.

Using the MFP menus

Paper Texture

These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to optimize the print quality for the specified print media.

Menu item Purpose Values and descriptions

Plain Texture Identifies the texture of the print

Transparency Texture

Glossy Texture

Labels Texture

Bond Texture

Envelope Texture

Letterhead Texture

Preprinted Texture

Colored Texture

Vinyl Labels Texture

Card Stock Texture Identifies the texture of the card stock

Custom <x> Texture

media loaded in a specific source.

Identifies the texture of the vinyl labels loaded in a specific source.

loaded in a specific source.

Identifies the texture of the custom print media loaded in a specific source. (x represents 1—6.)

Smooth Normal* Rough

Note: The default for Bond Texture is Rough.

Shown if vinyl labels are supported in the specified source.

Shown if Card Stock is supported in the specified source.

Shown if the custom type is supported in the specified source.

Paper Weight

These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight.

Menu item Purpose Values and descriptions

Plain Weight Identifies the relative weight of the

Card Stock Weight

Transparency Weight

Labels Weight

Bond Weight

Envelope Weight

Letterhead Weight

Preprinted Weight

Colored Weight

print media loaded in a specific source, and ensures the toner adheres properly to the printed page.

Light Normal* Heavy

Paper Menu

Note: Card Stock is shown on the control panel only if it is supported in a specified source.

Using the MFP menus

Menu item Purpose Values and descriptions

Vinyl Labels Weight Identifies the relative weight of the

vinyl labels loaded in a specific source.

Light Normal* Heavy

Shown if vinyl labels are a supported type.

Custom <x> Weight Identifies the relative weight of the

custom paper loaded in a specific source. (x represents 1—6.)

Light Normal* Heavy

Shown if the custom type is supported in the specified source.

Paper Loading

These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly.

Paper Loading is only shown on the control panel if a duplex unit is installed.

Menu item Purpose Values and descriptions

Card Stock Loading Properly handles the specific

Labels Loading

Bond Loading

Letterhead Loading

Preprinted Loading

Colored Loading

Vinyl Labels Loading

Custom <x> Loading

preprinted print media whether the job is a duplex job (two-sided) or a simplex job (single-sided).

Properly handles preprinted custom paper whether the job is a duplex job (two-sided) or a simplex job (single-sided). (x represents 1—6.)

Duplex Off*

Duplex is for two-sided printing on the print media, and off indicates that duplex printing is turned off.

Shown if vinyl labels are supported in the specified source.

Shown if the custom type is supported in the specified source.

Custom Types

This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or from the control panel.

Menu item Purpose Values and descriptions

Custom Type <x> Specifies the type of print media

associated with each Custom Type available in the Paper Type menu.

Paper Menu

Paper* Card Stock Transparency Labels Vinyl Labels Envelope

The custom type print media must be supported in the designated source in order to assign a userdefined name.

Once the name is assigned, the name appears instead of Custom Type <x>.

Using the MFP menus

Custom Names

This menu item is used to define a custom name for each print media.

Menu item Purpose Values and descriptions

<user-defined Custom Name>

Specifies the name of print media associated with each Custom Name <x> available in the Paper Type menu, where x is 1—6.

[user-defined name], such as:

Stephen’s labels Mary’s card stock

The custom print media loaded in the designated source must be a supported media type in order for a user-defined name to be assigned.

Custom Bin Names

This menu item is used to define a custom name for each output bin based on a person or the type of print media assigned to exit to a specific output bin.

Menu item Purpose Values and descriptions

<user-defined Custom Bin Name>

Specifies the custom name of output bin <x>, where x is 1—10 based on the MFP model or the optional finisher, if one is attached.

[user-defined name], such as:

Company’s bin Lawyer’s bin Mary’s bin Stephen’s bin

The custom output bin must be able to accept the type of print media assigned to exit to the defined bin in order for a user-defined name to be assigned.

Universal Setup

These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print.

Menu item Purpose Values and descriptions

Units of Measure Determines the unit of measure

used to enter the Universal Height and Width.

Portrait Width Sets the portrait width of the

universal media. Note: If the value set exceeds the

maximum width, the MFP uses the maximum value allowed in inches or millimeters.

Inches Millimeters

3—14.17 inches in

0.01 inch increments 76—360 mm in 1 mm

increments

Inches is the US default, and Millimeters is the international default.

Shows either inches or millimeters from the Units of Measure setting;

8.5 inches is the US default, and 216 mm is the international default.

Paper Menu

Using the MFP menus

Menu item Purpose Values and descriptions

Portrait Height Sets the portrait height of the

universal media. Note: If the value set exceeds the

maximum height, the MFP uses the maximum value allowed in inches or millimeters.

Feed Direction Specifies the feed direction of the

Universal Paper Size.

3—14.17 inches in

0.01 inch increments 76—360 mm in 1 mm

increments

Short Edge* Long Edge

Shows either inches or millimeters from the Units of Measure setting; 14 inches is the US default, and 356 mm is the international default.

Feed Direction is only shown if the Long Edge value is available. Long Edge exists if the longest edge is shorter than the maximum physical width that the tray can accommodate.

See Duplex Bind on page 76 for more information about short and long edges.

Bin Setup

This menu item is used to specify the output bin where the printed print media goes. This menu item only appears if at least one optional output bin is installed, and only installed output bins appear as values.

Menu item Purpose Values and descriptions

Output Bin Specifies the default bin for

printed print media. The number of bins listed are

based on the number of bins installed.

Configure Bins Determines which output bin(s)

the MFP uses for a particular job.

Standard Bin* Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10

Mailbox* Sends print jobs to the output bin

Link Links two or more output bins

Link Optional

Mail Overflow Sends print jobs to the output bin

Type Assignment Links all optional output bins as

If a user-defined name is available for an output bin, then the name appears instead.

Note: If multiple output bins are assigned the same name, the name only appears once in the Output Bin value list.

designated for that user.

together as though they were one large bin. When one linked output bin is full, the MFP starts filling the next linked bin and continues with each additional linked bin.

Note: The Link Optional value only appears when at least two optional output bins are installed.

designated for the specific user until it is full, and then sends jobs to the designated overflow bin.

though they were one large bin, while leaving the standard output bin individually addressable.

Paper Menu

Using the MFP menus

Menu item Purpose Values and descriptions

Assign Type/ Bin

Sends print jobs to a specific output bin based on the requested paper type.

Note: This menu item only appears when Configure Bins appears and is set to Mailbox or Type Assignment.

If a user-defined name is available, it appears instead of Custom <x> Bin. If two or more output bins share the same name, the name only appears once in the Assign Type/Bin value list.

Plain Paper Bin Disabled*

Card Stock Bin

Transparency Bin

Labels Bin

Bond Bin

Envelope Bin

Letterhead Bin

Preprinted Bin

Colored Bin

Custom <x> Bin (<x> represents 1—10)

Standard Bin Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10

Note: Only installed output bins appear. If Configure Bins is set to Type Assignment, then the default is the Standard Bin.

Overflow Bin Sends print jobs to a specific

output bin based on the requested paper type.

Standard Bin* Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10

Reports

Note: After a report prints, the MFP returns to the home screen.

Each report prints using some standard print values, such as:

• one copy

• portrait orientation

• 600 dots per inch (dpi) print resolution

• normal print area

• no separator sheets

• duplex printing is set off

• multiple page printing is set off

• toner darkness is set to four

• media source is the user default

Note: Only installed output bins will

be displayed. If multiple output bins are assigned the same name, the name only appears once in the Output Bin value list.

Reports

Using the MFP menus

Menu item Purpose Values and descriptions

Menu Settings Page Prints information relating to:

• Current settings for each of the menu items for all menus

• Cartridge information

• A list of installed options and features

• Available MFP memory

After selecting this item, the page prints and the MFP returns to Ready.

Device Statistics Prints information relating to the MFP

Network Setup Page Network <x> Setup Page

appears if additional network options are installed.

Wireless Setup Page Prints information relating to wireless

Shortcut List Prints a list of previously defined shortcuts.

Fax Job Log Prints a list of pending fax jobs along with the

Fax Call Log Prints a list of the of the last 100 fax calls

E-mail Shortcuts Prints a list of the e-mail shortcuts.

Fax Shortcuts Prints a list of the fax shortcuts.

FTP Shortcuts Prints a list of the FTP shortcuts.

Profiles List Prints a list of profiles stored in the MFP.

statistics.

Prints information relating to network settings and verifies the network connection.

Note: This page also provides information that aids in configuring for network printing.

settings. Note: This menu item appears when an

optional wireless internal print server is installed.

most recent 200 fax tasks completed. Note: The menu item only appears when

Enable Job Log is on.

made or answered by the MFP. Note: The menu item only appears when

Enable Call Log is on.

NetWare Setup Page Prints a page listing the NetWare protocol

settings.

Print Fonts Prints a sample of all the fonts available for

the selected emulation.

Print Directory Prints a list of the resources that are stored

on the optional flash memory card or the internal hard disk.

Note: Print Directory is available on the control panel if either an optional nondefective flash memory or standard hard disk is installed and formatted.

Reports

PCL Fonts Prints a sample of

all MFP fonts available for PCL emulation.

PostScript Fonts Prints a sample of

all MFP fonts available for PostScript emulation.

After selecting this item, the page prints and the MFP returns to Ready.

Using the MFP menus

Network/Ports

TCP/IP

This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent.

Menu item Purpose Values and descriptions

Set Hostname

Address Defines a specific address on the

network which defines the device.

Netmask Defines information that the network

uses to decide how to search for the specific IP address.

Gateway Provides the address of the

machine that controls the communication for the sub-network.

IP address 4 field IP address

Display only

netmask 4 field mask

Display only

gateway 4 field IP address

Display only

Set static IP address link Link to the page to set a static IP

Enable DHCP DHCP is Dynamic Host

Configuration Protocol. The network automatically assigns a number for the network information.

Enable RARP RARP is Reverse Address

Resolution Protocol.

Enable BOOTP BOOTP is Bootstrap Protocol. On*

AutoIP Provides an automatic IP. On*

Enable FTP/TFTP Allows files to be transferred to the

device. File Transfer Protocol (FTP) is the

protocol used on the Internet for exchanging files. FTP uses the Internet TCP/IP protocols to enable data transfer.

TFTP is Trivial File Transfer Protocol, which is a simple form of FTP.

HTTP Server Enabled Specifies if Web pages can be seen.

HyperText Transfer Protocol (HTTP) is the underlying protocol used by the World Wide Web (WWW). HTTP defines how messages are formatted and transmitted, and what actions Web servers and browsers should take in response to various commands.

On* Off

Off

On*

Off

On* The function is enabled. Web pages

Off The function is disabled.

address. Changing the IP address sets DHCP, BOOTP, and RARP to Off.

can be seen.

Network/Ports

+ 98 hidden pages