Lexmark 4600 User Manual

3600-4600 Series User's Guide

November 2008 www.lexmark.com

Safety information.............................................................................7

Introduction........................................................................................8

Finding information about the printer...........................................................................................................................8

Setting up the printer......................................................................11

Bypassing security warnings during software installation...................................................................................11

Setting up the printer as a copier only........................................................................................................................11

Understanding the parts of the printer.......................................................................................................................18

Using the printer control panel buttons and menus..............................................................................................20

Using the printer control panel ................................................................................................................................................. 20

Using the printer menus .............................................................................................................................................................. 21

Using the Copy menu.................................................................................................................................................................... 23

Using the Scan menu .................................................................................................................................................................... 24

Using the Photo menu.................................................................................................................................................................. 24

Using the PictBridge menu ......................................................................................................................................................... 25

Using the Setup menu .................................................................................................................................................................. 25

Saving settings................................................................................................................................................................................. 26

Using the printer software...............................................................................................................................................28

Installing printer software ........................................................................................................................................................... 28

Installing the optional XPS driver (Windows Vista users only) ....................................................................................... 29

Using the Windows printer software....................................................................................................................................... 30

Using the Macintosh printer software..................................................................................................................................... 31

Switching between the rear USB port and the Quick Connect laptop port (selected models

only).....................................................................................................................................................................................32

Installing the printer on a wireless network (selected

models only)......................................................................................34

Wireless network compatibility......................................................................................................................................34

Information you will need to set up the printer on a wireless network..........................................................34

Installing the printer on a wireless network..............................................................................................................35

Wireless installation instructions (France only)........................................................................................................35

Configuring an IP address manually.............................................................................................................................36

Interpreting the colors of the Wi-Fi indicator light.................................................................................................36

Changing wireless settings after installation............................................................................................................37

Using the Network Setup menu.....................................................................................................................................38

Installing the printer on other computers..................................................................................................................38

Contents

Advanced wireless setup..................................................................................................................................................39

Creating an ad hoc wireless network ...................................................................................................................................... 39

Adding a printer to an existing ad hoc wireless network ................................................................................................ 43

Frequently asked questions.............................................................................................................................................43

What is a network? ......................................................................................................................................................................... 43

How are home networks configured?..................................................................................................................................... 43

Why do I need an installation cable?....................................................................................................................................... 46

How do I attach the installation cable?................................................................................................................................... 46

What is the difference between infrastructure and ad hoc networks?....................................................................... 47

Finding the signal strength......................................................................................................................................................... 48

How can I improve wireless signal strength? ....................................................................................................................... 48

What is an SSID? .............................................................................................................................................................................. 50

How do I find out what type of security my network is using?...................................................................................... 50

Can I use my printer on a USB and a wireless connection at the same time?........................................................... 50

What is a MAC address?................................................................................................................................................................ 50

How do I find the MAC address? ............................................................................................................................................... 51

What is an IP address? ................................................................................................................................................................... 51

What is TCP/IP? ................................................................................................................................................................................ 51

How do I locate IP addresses? .................................................................................................................................................... 52

How are IP addresses assigned?................................................................................................................................................ 52

What is a key index?....................................................................................................................................................................... 53

Loading paper...................................................................................54

Loading paper.......................................................................................................................................................................54

Loading various paper types...........................................................................................................................................54

Loading original documents on the scanner glass.................................................................................................58

Using the automatic paper type sensor......................................................................................................................59

Printing...............................................................................................60

Printing basic documents.................................................................................................................................................60

Printing a document...................................................................................................................................................................... 60

Printing Web pages........................................................................................................................................................................ 60

Printing multiple copies of a document................................................................................................................................. 61

Collating printed copies ............................................................................................................................................................... 61

Printing the last page first (reverse page order).................................................................................................................. 62

Printing multiple pages on one sheet (N-Up)....................................................................................................................... 63

Printing documents from a memory card or flash drive .................................................................................................. 63

Printing specialty documents.........................................................................................................................................64

Choosing compatible specialty paper types ........................................................................................................................ 64

Printing envelopes ......................................................................................................................................................................... 65

Printing labels .................................................................................................................................................................................. 66

Printing on custom-size paper................................................................................................................................................... 67

Contents

Saving and deleting print settings................................................................................................................................67

Managing print jobs...........................................................................................................................................................68

Pausing print jobs........................................................................................................................................................................... 68

Resuming print jobs....................................................................................................................................................................... 69

Canceling print jobs....................................................................................................................................................................... 70

Working with photos.......................................................................72

Inserting a memory card...................................................................................................................................................72

Inserting a flash drive.........................................................................................................................................................73

Retrieving and managing photos..................................................................................................................................74

Transferring photos from a memory device to the computer ....................................................................................... 74

Transferring photos from a memory card to a flash drive ............................................................................................... 76

Printing photos.....................................................................................................................................................................76

Printing photos using the printer control panel ................................................................................................................. 76

Printing photos from the computer using the printer software ................................................................................... 77

Printing photos from a memory device using the printer software ............................................................................ 78

Applying color effects to photos using the printer control panel ................................................................................ 79

Printing photos from a PictBridge-enabled digital camera ............................................................................................ 80

Printing photos stored on a memory device using the proof sheet............................................................................ 81

Printing photos from a digital camera using DPOF ........................................................................................................... 82

Copying...............................................................................................83

Making copies.......................................................................................................................................................................83

Copying photos....................................................................................................................................................................83

Enlarging or reducing images.........................................................................................................................................83

Adjusting copy quality.......................................................................................................................................................84

Making a copy lighter or darker.....................................................................................................................................84

Collating copies using the printer control panel.....................................................................................................85

Repeating an image on one page.................................................................................................................................85

Copying multiple pages on one sheet (N-Up)..........................................................................................................86

Canceling a copy job..........................................................................................................................................................86

Scanning.............................................................................................87

Scanning original documents.........................................................................................................................................87

Scanning color or black-and-white original documents.......................................................................................89

Scanning photos for editing............................................................................................................................................89

Scanning to a computer over a network....................................................................................................................89

Canceling scan jobs............................................................................................................................................................90

Contents

Faxing.................................................................................................91

Sending a fax using the computer................................................................................................................................91

Receiving a fax......................................................................................................................................................................92

Maintaining the printer...................................................................94

Maintaining print cartridges............................................................................................................................................94

Installing print cartridges............................................................................................................................................................. 94

Removing a used print cartridge .............................................................................................................................................. 95

Refilling print cartridges............................................................................................................................................................... 96

Using genuine Lexmark print cartridges................................................................................................................................ 96

Aligning print cartridges .............................................................................................................................................................. 97

Cleaning the print cartridge nozzles........................................................................................................................................ 97

Checking ink levels......................................................................................................................................................................... 98

Wiping the print cartridge nozzles and contacts................................................................................................................ 99

Preserving the print cartridges ................................................................................................................................................100

Cleaning the scanner glass............................................................................................................................................100

Cleaning the exterior of the printer............................................................................................................................100

Ordering supplies..............................................................................................................................................................101

Ordering print cartridges ...........................................................................................................................................................101

Ordering paper and other supplies........................................................................................................................................102

Resetting to factory settings.........................................................................................................................................102

Troubleshooting.............................................................................103

Using the printer troubleshooting software (Windows only)...........................................................................103

Setup troubleshooting....................................................................................................................................................103

Incorrect language appears on the display.........................................................................................................................103

Power button is not lit ................................................................................................................................................................104

Software did not install...............................................................................................................................................................104

Page does not print......................................................................................................................................................................105

Solving printer power problems.............................................................................................................................................108

Removing and reinstalling the software ..............................................................................................................................108

Enabling the USB port in Windows ........................................................................................................................................109

Wireless troubleshooting...............................................................................................................................................110

Wireless troubleshooting checklist ........................................................................................................................................110

Printing a network setup page ................................................................................................................................................111

Wireless configuration does not continue after the USB cable is attached ............................................................111

Cannot print over wireless network.......................................................................................................................................112

Cannot print and there is a firewall on the computer.....................................................................................................115

Wi-Fi indicator light is not lit.....................................................................................................................................................115

Wi-Fi indicator light is green but the printer does not print (Windows only) ........................................................115

Wi-Fi indicator light is blinking orange during installation (Windows only)...........................................................117

Contents

Wi-Fi indicator light is blinking orange during installation (Macintosh only) ........................................................120

Wi-Fi indicator light is still orange ..........................................................................................................................................122

Wireless print server not installed ..........................................................................................................................................124

“Communication not available” message displays when printing wirelessly ........................................................124

Communication with printer lost when connected to Virtual Private Network (VPN)........................................124

Resetting the internal wireless print server to factory default settings ....................................................................124

Notices..............................................................................................126

Product information.........................................................................................................................................................126

Edition notice.....................................................................................................................................................................126

European EC directives conformity statement for radio products.................................................................129

Power consumption.........................................................................................................................................................132

Networking glossary.....................................................................137

Index.................................................................................................139

Contents

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to an electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Safety information

Introduction

Finding information about the printer

Publications

See the For

Quick Setup sheet Initial setup instructions.

Printed Networking Guide / Fax Guide Additional setup instructions.

Note: Your printer may not come with these publications.

Electronic User's Guide Complete instructions for using the printer. The electronic version installs

automatically with the printer software.

Windows Help Additional instructions for using the printer software on a Windows operating

system. The Help installs automatically with the programs.

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click All Programs or Programs, and then select the printer program folder

from the list.

3 From the program, click Help to view the main page of the Help.

Click

to view context-sensitive information.

Mac Help Note: Your printer may not have

support for Macintosh and may not have this Help.

Additional instructions for using the printer software on a Macintosh operating system. The Help installs automatically with the applications.

1 From the Finder desktop, double-click the printer folder. 2 Double-click the application. 3 From the application, click Help on the menu bar to view the main page of

the Help. Note: If you have several applications open, then make sure that the

application that you want to use is the active application. The correct menu bar does not appear if the application is not active. Click the main screen to make it the active application.

Click

to view context-sensitive information.

Introduction

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support

E-mail support

Call us at

• US: 1-800-332-4120 – Monday–Friday (8:00 AM–11:00 PM ET),

Saturday (Noon–6:00 PM ET)

• Canada: 1-800-539-6275 – Support in English: Monday–Friday

(8:00 AM–11:00 PM ET), Saturday (Noon– 6:00 PM ET)

– Support in French: Monday–Friday

(9:00 AM–7:00 PM ET)

• Mexico: 01-800-253-9627 – Monday–Friday (8:00 AM–8:00 PM ET)

Note: Support numbers and times may change without notice. For the most recent telephone numbers available, see the printed warranty statement that came with your printer.

For e-mail support, visit our Web site:

www.lexmark.com.

1 Click SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-Mail

Support.

6 Complete the form, and then click Submit

Request.

Telephone numbers and support hours vary by country or region.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.

E-mail support varies by country or region, and may not be available in some instances.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.

Limited Warranty

Description Where to find (USA) Where to find (rest of world)

Limited Warranty Information Lexmark International, Inc. furnishes a

limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.

To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com.

1 Click SUPPORT. 2 Click Warranty Information. 3 Click Statement of Limited Warranty

for Inkjet & All-In-One Printers.

Warranty information varies by country or region. See the printed warranty that came with your printer.

4 Scroll through the Web page to view the

warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

Introduction

• Date purchased

• Store where purchased

Introduction

Setting up the printer

Bypassing security warnings during software installation

Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software being installed. For your printer to work properly, allow the printer software to be installed on your computer.

Setting up the printer as a copier only

Use the following instructions if you do not want to connect the printer to a computer.

Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD that came with the printer.

1 Unpack the printer.

Note: Contents, such as the number of print cartridges, may vary by model.

P R I N

T I N

1 Power cord

2 Printer software CD

3 USB cable or installation cable

Note: Your printer model may not ship with a USB cable. Purchase a USB cable separately.

4 Networking Guide

Note: Your printer model may not come with this publication.

5 Quick Setup sheet

6 Print cartridges

Setting up the printer

2 Remove all tape and packing material from all areas of the printer.

P R I N

T I N G

3 Raise the paper support, and then extend the paper exit tray.

R I

N T I N G

P R I

N T I

N G

4 Extend the paper guides.

5 Connect the power cord to the printer, and then to an electrical outlet that is easily accessible and near the printer.

Setting up the printer

6 Press to turn on the printer.

F I

7 If prompted, set the language.

P R I N

T I N G

8 If prompted, set the country/region.

Setting up the printer

9 Open the printer, and then press down on the print cartridge carrier levers.

10 Open the color cartridge foil, and then remove the cartridge from the pack.

11 If a storage unit is included, remove the color cartridge from the storage unit.

Setting up the printer

12 Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color

cartridge lid.

13 If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the

cartridge from the pack.

Note: You may need to purchase a black print cartridge separately.

Setting up the printer

14 Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close

the cartridge carrier lid.

15 Close the printer, and then load plain paper.

Setting up the printer

16 From the printer control panel, press .

An alignment page prints.

17 Discard or recycle the alignment page.

Notes:

• The alignment page may differ from the one shown.

• Streaks on the alignment page are normal and do not indicate a problem.

Setting up the printer

Understanding the parts of the printer

P R I

N T I

N G

Use the To

Paper support Load paper.

Printer control panel Operate the printer.

Wi-Fi indicator

Note: Your printer model may not have wireless

capability and may not have this indicator.

Check wireless status:

• Off indicates that the printer is not turned on or that

no wireless option is installed.

• Orange

– indicates that the printer is ready to be configured for wireless printing

– indicates that the printer is connected for USB printing

• Orange blinking indicates that the printer is

configured but is unable to communicate with the wireless network.

• Green indicates that the printer is connected to a

wireless network.

PictBridge port Connect a PictBridge-enabled digital camera or a flash

drive to the printer.

Card reader light Check card reader status. The light blinks to indicate

that a memory card is being accessed.

Quick Connect laptop port

Notes:

Connect a laptop computer to the printer using a USB cable.

Warning—Potential Damage: Do not touch the USB

• Your printer model may not have this port.

• Do not use this port simultaneously with the rear USB

port except when plugging in or removing a USB cable or installation cable.

port.

Memory card slots Insert a memory card.

8 Paper exit tray Hold paper as it exits.

Setting up the printer

Use the To

F I

Top cover Access the scanner glass.

10 Paper feed guard Prevent items from falling into the paper slot.

Paper guides Keep paper straight when feeding.

P R I N

T I N G

P R I N

T I N G

Use the To

1 Scanner glass Scan and copy photos and documents.

Scanner unit

• Access the print cartridges.

• Remove paper jams.

Print cartridge carrier Install, replace, or remove a print cartridge.

Rear USB port

Note: Do not use this port simultaneously with the Quick

Connect laptop port.

Power supply with port Connect the printer to a power source.

Connect the printer to a desktop computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or removing a USB cable or installation cable.

6 Internal wireless print server

Note: Your printer model may not have wireless

capability and may not have this print server.

Connect the printer to a wireless network.

Setting up the printer

Using the printer control panel buttons and menus

Using the printer control panel

The printer control panel contains:

• Power on/off button

• Two-line display that shows the printer status, messages, and menus

• 11 buttons

Press To

COPY

SCAN

PHOTO START

• Return to the previous screen.

• Exit from one menu level to a higher one.

• Increase a number.

• Move the cursor one place to the right.

• Scroll through menus or settings on the display.

4 Start a print, scan, or copy job, depending on which mode is selected.

Switch to color mode or black-and-white mode.

Access the photo menu and print photos.

Access the scan menu and scan documents.

• Turn the printer on and off.

• Switch to Power Saver mode.

Note: Press the printer.

Access the copy menu and make copies.

to switch to Power Saver mode. Press and hold for two seconds to turn off

Setting up the printer

Press To

• Cancel a print, copy, or scan job in progress.

• Exit from a menu level of the Copy, Scan, Photo, and File Print menus to the top level of a menu.

• Exit from a menu level of the Setup menu to the top level of the previous mode.

• Clear current settings or error messages, and return to default settings.

• Select a menu item that appears on the display.

• Save settings.

• Move one level deeper in a submenu.

• Feed or eject paper. Press and hold for 3 seconds to feed or eject paper from the printer.

Access the setup menu and change printer settings. Note: Other button lights are off when this button is selected.

• Decrease a number.

• Move the cursor one place to the left.

• Scroll through menus or settings on the display.

Using the printer menus

A number of menus are available to make it easy for you to change printer settings:

Setting up the printer

Menus List

Setup menu Photo menu

Maintenance

• Ink Levels

• Clean Cartridges

• Align Cartridges

• Print Test Page

Device Setup

• Language

• Country

• Power Saver

• Clear Settings Timeout

Network Setup (appears only if the printer is connected to a network)

• Print Setup Page

• Wireless Information

• TCP/IP

• File Print

• Reset Network Adapter Defaults

Defaults

• Paper Size

• Paper Type

• Photo Print Size

• Set Defaults

Note: The Photo menu is enabled only when you insert a memory device into the printer.

Easy Photo

• Print

• Photo Size

• Paper Size

Print Photos

• Print

• Lighter/Darker

• Photo Effects

• Photo Size

• Paper Size

• Paper Type

• Layout

• Quality

Proof Sheet

• Print Last 20

• Print All

• Print Date Range

• Scan Sheet

Save Photos

• Computer (appears only if the printer is connected directly to a

computer)

• Network (appears only if the printer is connected to a network)

• USB Flash Drive (does not appear if a flash drive is already inserted

into the printer)

• Memory Card (does not appear if a memory card is already

inserted into the printer)

Select Computer (appears only if the printer is connected to a network)

Setting up the printer

Copy menu Scan menu PictBridge menu

Copies Quality Lighter/Darker Resize Original Size Photo Reprint Collate Pages per Sheet Copies per Sheet Content Type

Scan to

• Computer

• Network (appears only if the

printer is connected to a network)

• USB Flash Drive

• Memory Card

Quality Original Size

Note: The PictBridge menu is enabled only when you insert a PictBridge-enabled camera into the printer.

Photo Size Paper Size Paper Type Layout Quality

Note: The File Print menu is enabled when you insert a flash drive that contains document files into the printer. The menu is composed of the folders and files stored on the flash drive.

Using the Copy menu

To access the Copy menu, press on the printer control panel.

From here You can

Copies Specify the number of copies to print. You can choose from one to 99.

Quality Set the quality of a copy as Automatic, Draft, Normal, or Photo.

Lighter/Darker Adjust the brightness of a copy.

Resize Choose to resize the copy by a percentage or according to other options.

Original Size Specify the size of the document being copied.

Photo Reprint Make high-quality reprints of a photograph.

Collate Copy multiple pages as a set. The last page copied is printed first.

Pages per Sheet Choose how many pages to print on a sheet of paper. You can print one, two,

or four pages per sheet.

Copies per Sheet Choose how many copies of an image to print on a page. You can copy one,

four, nine, or 16 images per page. Note: Do not use this option with the Resize option.

Content Type Specify the type of document being copied: text and graphics, photo, or text

only.

Setting up the printer

Using the Scan menu

To access the Scan menu, press on the printer control panel.

From here You can

Scan to Choose the destination of the scanned image.

Select:

• Computer

• Network (appears only in printers connected to a network)

• USB Flash Drive

• Memory Card

Notes:

• If you choose a computer as the destination, then a list of applications will be

downloaded to the printer. Choose the application that you will use to open the scanned image on the computer.

• If you choose a network computer, you may be prompted to enter a PIN if the

computer requires it.

• Use the arrow buttons to increase or decrease the value for each digit (the default

value is 0000) in the PIN, and then press

Quality Choose a scan quality.

each time you select a digit.

Original Size Set the size of the original document.

Using the Photo menu

The Photo menu automatically launches when you insert a memory card or a flash drive that contains only image files into the printer.

If the flash drive you inserted into the printer contains document files and image files, press the arrow buttons until Photo appears, and then press

You can also access the Photo menu when you press device.

From here You can

Easy Photo Print photos. You can print the last photo, print all photos, print photos that fall

Print Photos Print photos using the selections in the Easy Photo menu plus:

on the printer control panel and then insert a memory

within a date range, or print photos by selecting photo numbers. You can also set the photo size and paper size.

Note: Use this menu if you want to print photos quickly.

• Apply color effects to the photos.

• Adjust the quality, layout, and brightness of a photo.

• Print photos using Digital Print Order Format (DPOF). This option appears

only when there is a valid DPOF file in the memory device.

Note: Use this menu if you want to customize the photos before printing them.

Setting up the printer

From here You can

Proof Sheet Print and then scan a proof sheet:

• For all photos

• For the most recent 20 photos, if there are 20 or more photos on the memory

device

• By date

Save Photos Save photos to a computer or memory device.

Select Computer (appears only in printers connected to a network)

Choose a network computer.

Notes:

• You may be prompted to enter a PIN if the computer requires it. To assign a

computer name and a PIN to the network computer, see the Help for the printer software associated with your operating system.

• Use the arrow buttons to increase or decrease the value for each digit (the

default value is 0000) in the PIN, and then press digit.

each time you select a

Using the PictBridge menu

The PictBridge menu automatically launches when you connect a PictBridge-enabled digital camera to the printer. The menu lets you select printer settings if no settings are selected from your digital camera.

For more information on making camera selections, see the documentation that came with your camera.

From here You can

Photo Size Specify the size of the photo to be printed.

Paper Size Specify a paper size.

Paper Type Specify a paper type.

Layout Choose the layout of the photo or photos to be printed.

Quality Choose the quality of the photo or photos to be printed.

Using the Setup menu

To access the Setup menu, press on the printer control panel.

From here You can

Maintenance Select:

• Ink Level to view the ink level of the black cartridge, color cartridge,

or photo cartridge.

• Clean Cartridges to clean the print cartridge nozzles.

• Align Cartridges to align the cartridges.

• Print Test Page to print a test page.

Setting up the printer

From here You can

Device Setup Select:

• Language to change the language setting.

• Country to set the default blank paper size and date format being used

in your location.

• Power Saver to set the time that it takes for the printer to switch to

Power Saver mode when left idle.

• Clear Settings Timeout to change the time that it takes for the printer

to reset the menus to factory default settings when the printer is left idle.

Network Setup Note: Your printer model may not have

wireless capability and may not have this option.

Select:

• Print Setup Page to print a page that lists the network settings.

• Wireless Information to view the network name and the signal

strength of the wirelss network.

• TCP/IP to view the IP address, IP Netmask, and IP Gateway of the

printer.

• File Print to choose whether a network computer is selected

automatically or manually during File Print jobs.

• Reset Network Adapter Defaults to reset the wireless network

settings.

Defaults Select:

• Paper Size to choose a paper size.

• Paper Type to choose a paper type.

• Photo Print Size to choose the size of photo(s) to print.

• Set Defaults to choose to use the current default settings or the

factory default settings.

After selecting an o ption, press to save your selection. Press until you exit Setup, or press another mode button.

Saving settings

You can set the default paper size, paper type, and photo print size for the documents and photos that you print.

Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.

1 From the printer control panel, press .

2 Press the arrow buttons until Defaults appears, and then press .

Paper Size appears on the display.

3 Press again.

4 Press the arrow buttons to select the default paper size for the printer, and then press .

5 Press the arrow buttons until Paper Type appears, and then press .

6 Press the arrow buttons to select the default paper type for the printer, and then press .

7 Press the arrow buttons until Photo Print Size appears, and then press .

Setting up the printer

8 Press the arrow buttons to select the default photo print size for the printer, and then press .

9 Press until you exit Setup, or press another mode button.

Changing temporary settings into new default settings

The printer has default temporary settings for the menus. The printer reverts to these default temporary settings after two minutes of inactivity or after the printer is turned off:

Temporary settings

Copy menu

Scan menu

Photo menu The following Photo options will not time out after two minutes of inactivity or after

• Copies

• Resize

• Lighter/Darker

• Quality

• Copies per Sheet

• Pages per Sheet

• Original Size

• Content Type

• Quality

• Original Size

turning off the power but will return to the default factory settings when a memory card or flash drive is removed.

• Lighter/Darker

• Photo Effects

• Photo Size

• Layout

• Quality

To change the temporary settings into new default settings

From the printer control panel, press .

2 Press the arrow buttons until Defaults appears, and then press .

3 Press the arrow buttons until Set Defaults appears, and then press .

Use Current appears on the display.

4 Press again.

5 Press until you exit Setup, or press another mode button.

To disable the settings timeout feature

You can disable the settings timeout feature if you do not want the printer to revert to the default temporary settings after two minutes of inactivity or after turning off the printer.

1 From the printer control panel, press .

2 Press the arrow buttons until Device Setup appears, and then press .

Setting up the printer

3 Press the arrow buttons until Clear Settings Timeout appears, and then press .

4 Press the arrow buttons until Never appears, and then press .

5 Press until you exit Setup, or press another mode button.

Changing the Power Saver timeout

You can customize the Power Saver timeout of the printer. The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle. Change the Power Saver timeout to avoid interruptions when doing multiple jobs on your printer.

1 From the printer control panel, press .

2 Press the arrow buttons until Device Setup appears, and then press .

3 Press the arrow buttons until Power Saver appears, and then press .

4 Press the arrow buttons to select a Power Saver timeout, and then press .

Note: If you want to be efficient on power usage, then select the minimum Power Saver timeout from the options.

If you do not want to turn the printer back on from Power Saver mode as often, then select the maximum Power Saver timeout.

5 Press until you exit Setup, or press another mode button.

Using the printer software

Installing printer software

Using Windows

1 Close all open software programs.

2 Insert the printer software CD.

3 From the main installation screen, click Install.

4 Follow the instructions on the screens.

Using Macintosh

1 Close all open software applications.

2 Insert the printer software CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the screens.

Using the World Wide Web

1 Go to the Lexmark Web site at www.lexmark.com.

2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.

Setting up the printer

3 Choose the printer and the printer driver for your operating system.

4 Follow the instructions on the screens to download the driver and install the printer software.

Installing the optional XPS driver (Windows Vista users only)

The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the XPS driver as an additional driver after you install the regular printer software.

Notes:

• Before installing the XPS driver, you must install the printer on your computer.

• Before installing the XPS driver, you must install the Microsoft QFE Patch and extract the driver files from the

installation software CD. To install the patch, you must have administrator privileges on the computer.

To install the Microsoft QFE Patch and extract the driver:

1 Insert the installation software CD, and then click Cancel when the Setup Wizard appears.

2 Click  Computer.

3 Double-click the CD-ROM drive icon, and then double-click Drivers.

4 Double-click xps, and then double-click setupxps file.

XPS driver files are copied to your computer, and any required Microsoft XPS files are launched. Follow the instructions on the screen to finish installing the patch.

To install the XPS driver:

1 Click  Control Panel.

2 Under Hardware and Sound, click Printer, and then click Add a Printer.

3 From the Add Printer dialog, click Add a local printer.

4 From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next.

5 Click Have disk.

The Install From Disk dialog appears.

6 Click Browse, and then navigate to the XPS driver files on your computer:

a Click Computer, and then double-click (C:).

b Double-click the folder that ends in your printer model number, and then double-click Drivers.

c Double-click xps, and then click Open.

d From the Install From Disk dialog, click OK.

7 Click Next on the two additional dialogs that appear.

For more information on the XPS driver, see the XPS readme file on the installation software CD. The file is located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).

Setting up the printer

Using the Windows printer software

When you set up the printer using the printer software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

Note: Your printer m ay not come with some of these programs or so me of the functions of thes e programs, depending on the features of the printer that you purchased.

Use the To

LexmarkTM Productivity Studio

• Scan, copy, fax, e-mail, or print a photo or document.

• Manage and edit photos.

• Transfer photos.

• Scan documents to PDF format.

• Create posters and photo greeting cards from your own photos.

• Adjust settings for the printer.

Lexmark Fast Pics Manage, edit, transfer, and print photos and documents.

Note: This program is installed automatically with the printer software if you choose not to install the Lexmark Productivity Studio.

Lexmark Toolbar

• Print black or text-only Web pages to save ink.

• Schedule automatic printing of Web pages.

• Access Picnik and edit photos online.

• Print, scan, or convert local files from Windows.

Lexmark Tools for Office Access your favorite settings in Microsoft Office 2007.

Lexmark Fax Solutions

• Send a fax.

• Receive a fax in three-in-one printers.

• Add, edit, or delete contacts in the built-in phone book.

• Access the Lexmark Fax Setup Utility in four-in-one printers. Use the

Lexmark Fax Setup Utility to set the Speed Dial and Group Dial numbers, set Ringing and Answering, and print fax history and status reports.

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing

program.

Lexmark Wireless Setup Utility

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

Lexmark Service Center

• Troubleshoot the printer.

• Access the printer maintenance functions.

• Contact customer support.

Notes:

• This program is installed automatically with the printer software.

• You may be prompted to install this program from the Web, depending on

your printer model.

Setting up the printer

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