Lexmark 16M0253, 436, 16M0016, 231, 16M0081 User Manual 2

...

Download

X65x Series

User's Guide

November 2012 www.lexmark.com

Machine type(s):

7462

Model(s):

0A1, 0A5, 2A1, 2A2, 2A5, 2A6, 4A2, 4A6, 031, 035, 231, 232, 235, 236, 432, 436

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Printer configurations.............................................................................................................................10

Selecting a location for the printer..........................................................................................................11

Basic functions of the scanner.................................................................................................................12

Understanding the ADF and scanner glass..............................................................................................12

Understanding the printer control panel................................................................................................13

Understanding the home screen.............................................................................................................14

Using the touch-screen buttons..............................................................................................................16

Additional printer setup.............................................................................20

Installing internal options........................................................................................................................20

Attaching cables......................................................................................................................................38

Verifying printer setup............................................................................................................................39

Setting up the printer software...............................................................................................................40

Setting up wireless printing.....................................................................................................................42

Installing the printer on an Ethernet network........................................................................................47

Changing port settings after installing a new network Internal Solutions Port......................................50

Setting up serial printing.........................................................................................................................51

Setting up the printer to fax....................................................................................................................53

Loading paper and specialty media............................................................64

Setting the Paper Size and Paper Type....................................................................................................64

Configuring Universal paper settings......................................................................................................64

Loading the standard or optional 250‑sheet or 550‑sheet tray..............................................................65

Loading the 2000‑sheet tray...................................................................................................................68

Loading the multipurpose feeder............................................................................................................72

Loading the envelope feeder..................................................................................................................74

Linking and unlinking trays......................................................................................................................75

Paper and specialty media guidelines.........................................................78

Paper guidelines......................................................................................................................................78

Supported paper sizes, types, and weights.............................................................................................81

Contents 3

Printing......................................................................................................85

Printing a document................................................................................................................................85

Printing on specialty media.....................................................................................................................85

Printing confidential and other held jobs................................................................................................88

Printing from a mobile device.................................................................................................................90

Printing from a flash drive.......................................................................................................................90

Printing information pages......................................................................................................................91

Canceling a print job................................................................................................................................92

Copying......................................................................................................93

Making copies.........................................................................................................................................93

Copying photos........................................................................................................................................94

Copying on specialty media.....................................................................................................................94

Customizing copy settings.......................................................................................................................95

Job interrupt..........................................................................................................................................101

Placing information on copies...............................................................................................................101

Canceling a copy job..............................................................................................................................102

Understanding the copy screens and options.......................................................................................102

Improving copy quality..........................................................................................................................105

E-mailing..................................................................................................106

Getting ready to e-mail.........................................................................................................................106

Creating an e-mail shortcut...................................................................................................................107

E-mailing a document............................................................................................................................108

Customizing e-mail settings...................................................................................................................109

Canceling an e-mail...............................................................................................................................110

Understanding e-mail options...............................................................................................................110

Faxing......................................................................................................113

Sending a fax.........................................................................................................................................113

Creating shortcuts.................................................................................................................................114

Using shortcuts and the address book..................................................................................................115

Customizing fax settings........................................................................................................................116

Canceling an outgoing fax.....................................................................................................................118

Understanding fax options....................................................................................................................118

Improving fax quality.............................................................................................................................120

Contents 4

Holding and forwarding faxes...............................................................................................................120

Scanning to an FTP address......................................................................122

Scanning to an FTP address...................................................................................................................122

Creating shortcuts.................................................................................................................................123

Understanding FTP options...................................................................................................................124

Improving FTP quality............................................................................................................................126

Scanning to a computer or flash drive......................................................127

Scanning to a computer........................................................................................................................127

Scanning to a flash drive........................................................................................................................128

Understanding scan profile options......................................................................................................128

Improving scan quality..........................................................................................................................130

Clearing jams............................................................................................131

Avoiding jams........................................................................................................................................131

Understanding jam numbers and locations..........................................................................................132

200 and 201 paper jams........................................................................................................................132

202 paper jam.......................................................................................................................................134

230–239 paper jams..............................................................................................................................135

240–249 paper jams..............................................................................................................................136

250 paper jam.......................................................................................................................................137

260 paper jam.......................................................................................................................................138

270–279 paper jams..............................................................................................................................138

280–282 paper jams..............................................................................................................................138

283 staple jams.....................................................................................................................................139

290–294 paper jams..............................................................................................................................141

Understanding printer menus...................................................................143

Menus list..............................................................................................................................................143

Paper menu...........................................................................................................................................144

Reports menu........................................................................................................................................156

Network/Ports menu.............................................................................................................................158

Security menu.......................................................................................................................................172

Settings menu........................................................................................................................................176

Help menu.............................................................................................................................................222

Contents 5

Understanding printer messages..............................................................223

List of status and error messages..........................................................................................................223

Maintaining the printer............................................................................242

Cleaning the exterior of the printer......................................................................................................242

Cleaning the scanner glass....................................................................................................................242

Adjusting scanner registration..............................................................................................................243

Storing supplies.....................................................................................................................................244

Conserving supplies...............................................................................................................................245

Checking the status of supplies.............................................................................................................245

Ordering supplies..................................................................................................................................246

Recycling Lexmark products..................................................................................................................249

Moving the printer................................................................................................................................249

Administrative support............................................................................251

Finding advanced networking and administrator information.............................................................251

Using the Embedded Web Server.........................................................................................................251

Checking the device status....................................................................................................................251

Setting up e‑mail alerts.........................................................................................................................251

Viewing reports.....................................................................................................................................252

Adjusting the brightness of the display.................................................................................................252

Adjusting Power Saver..........................................................................................................................253

Restoring the factory default settings...................................................................................................253

Troubleshooting.......................................................................................255

Solving basic printer problems..............................................................................................................255

Printer control panel display is blank or displays only diamonds..........................................................255

Solving printing problems.....................................................................................................................255

Solving copy problems..........................................................................................................................259

Solving scanner problems.....................................................................................................................261

Solving fax problems.............................................................................................................................263

Solving option problems........................................................................................................................267

Solving paper feed problems.................................................................................................................270

Solving print quality problems..............................................................................................................271

Embedded Web Server does not open.................................................................................................282

Contacting customer support................................................................................................................282

Contents 6

Notices.....................................................................................................284

Product information..............................................................................................................................284

Edition notice........................................................................................................................................284

Power consumption..............................................................................................................................288

Index........................................................................................................301

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Safety information 8

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

SAVE THESE INSTRUCTIONS.

www.lexmark.com/multifunctionprinters.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web

http://support.lexmark.com.

site at

User's Guide and Quick Reference Guide—The guides are available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Printer configurations

Note: Printer configuration may vary depending on your printer model.

Basic models

5 6

Learning about the printer 11

1 Automatic Document Feeder (ADF)

2 Printer control panel

3 Standard exit bin

4 Multipurpose feeder

5 550-sheet tray (Tray 1)

6 550-sheet tray (Tray 2)

7 Optional output bin

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Right Side 20 cm (8 in.)

2 Left Side 31 cm (12 in.)

3 Front 51 cm (20 in.)

4 Rear 20 cm (8 in.)

5 Top 31 cm (12 in.)

Learning about the printer 12

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings or lightweight carbonless forms).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:

• Load the document into the ADF faceup, short edge first.

• Load up to 75 sheets of plain paper in the ADF input tray.

• Scan sizes from 76.2 x 139.4 mm (3.0 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

(14 to 32 lb).

Learning about the printer 13

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 25.3 mm (1 in.) thick.

Understanding the printer control panel

ABC3DEF

MNO5JKL4GHI

WXYZ8TUV7PQRS

Item Description

1 Display View scanning, copying, faxing, and printing options as well as status and error messages.

2 Keypad

GHI

PQRS

ABC3DEF

JKL

TUV

Enter numbers or symbols on the display.

MNO

WXYZ

3 Dial Pause

• Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a

Dial Pause is represented by a comma (,).

• From the home screen, press to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside of the

Fax menu, fax function, or home screen, pressing

causes an error beep.

Learning about the printer 14

Item Description

4 Back

5 Home

6 Start

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing

In the Fax Destination List, press manually. You can also press deleted, another press of

In the E-mail Destination List, press character is in a shortcut, then the shortcut is deleted.

Press to return to the home screen.

• Press to initiate the current job indicated on the display.

• From the home screen, press to start a copy job with the default settings.

• If pressed while a job is scanning, the button has no effect.

7 Indicator light Indicates the printer status:

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

numerous times.

to delete the right-most digit of a number entered

to delete an entire shortcut entry. Once an entire line is

causes the cursor to move up one line.

to delete the character to the left of the cursor. If the

8 Stop

Stops all printer activity A list of options is offered once Stopped appears on the display.

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which is re fe rred to as the ho me screen. Use th e h ome screen but to ns to initiate an ac tion such as c op ying, faxing, or sca nn ing; to open the menu screen; or to respond to messages.

Ready

Touch any button to begin.

34567

Learning about the printer 15

Display item Description

1 Copy Opens the Copy menus

Note: From the home screen, you can also access the Copy menus by pressing a number on

the keypad.

2 E-mail Opens the E-mail menus

3 Menus

4 FTP Opens the File Transfer Protocol (FTP) menus

5 Status message bar

Opens the menus. These menus are available only when the printer is in the Ready state.

Note: This function must be set up by your system support person. Once it is set up, it appears as a display item.

• Shows the current printer status such as Ready or Busy.

• Shows printer conditions such as Toner Low.

• Shows intervention messages to give instructions on what you should do so the printer can

continue processing, such as Close door or Insert print cartridge.

6 Status/Supplies Appears on the display whenever the printer status includes a message requiring intervention.

Touch it to access the messages screen for more information on the message, including how to clear it.

7 Tips All menus have a Tips button. Tips is a context-sensitive Help feature within the display touch

screens.

8 Fax Opens the Fax menus

Other buttons that may appear on the home screen:

Display item Function

Release Held Faxes If this button is shown, then there are held faxes with a scheduled hold

time previously set. To access the list of held faxes, touch this button.

Search Held Jobs Searches on any of the following items and returns search results:

• User names for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or job names

• USB container or job names for supported extensions only

Held Jobs Opens a screen containing all the held jobs

Lock Device This button appears on the screen when the printer is unlocked and

Device Lockout Personal Identification Number (PIN) has been set. Touching this button opens a PIN entry screen. Entering the correct

PIN locks the printer control panel (touch screen and hard buttons).

Unlock Device This button appears on the screen when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while it appears.

Touching this button opens a PIN entry screen. Entering the correct PIN unlocks the printer control panel (touch screen and hard buttons).

Learning about the printer 16

Display item Function

Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following items are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. Each job appears as a button which you can touch to access information about the job. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Using the touch-screen buttons

Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.

Sample touch screen

Button Function

Home

Returns to the home screen

Scroll down

Opens a drop‑down list

Learning about the printer 17

Button Function

Left scroll decrease

Right scroll increase Scrolls to another value in increasing order

Left arrow

Right arrow

Submit

Scrolls to another value in decreasing order

Scrolls left

Scrolls right

Saves a value as the new user default setting

Back

Navigates back to the previous screen

Other touch-screen buttons

Button Function

Down arrow

Up arrow

Unselected radio button

Moves down to the next screen

Moves up to the next screen

This is an unselected radio button. The radio button is gray to show it is unselected.

Learning about the printer 18

Button Function

Selected radio button

Cancel Jobs

Continue

This is a selected radio button. The radio button is blue to show it is selected.

Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network.

The following items are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Touch this button when more changes need to be made for a job or after clearing a paper jam.

Cancel

Select

• Cancels an action or a selection

• Cancels out of a screen and returns to the previous screen

Selects a menu or menu item

Learning about the printer 19

Features

Feature Description

Menu trail line: Menus > Settings > Copy Settings >

Number of Copies

Attendance message alert

A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to arrive at the current menu. It gives the exact location within the menus.

Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen. If you touch

an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the user default setting.

If an attendance message occurs which closes a function, such as copy or fax, then a solid red dot appears over the function button on the home screen. This indicates that an attendance message exists.

Additional printer setup 20

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code and Forms – IPDS and SCS/TNe – PrintCryption – PRESCRIBE

• Printer hard disk

• Lexmark – RS-232-C Serial ISP – Parallel 1284-B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

• MarkNet N8110 V-34 Fax Card

Internal Solutions Ports (ISP)

N8150802.11 b/g/n Wireless ISP

Additional printer setup 21

Accessing the system board to install internal options

Note: This operation requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Open the system board door.

2 Loosen the screw(s) on the system board cover.

Additional printer setup 22

3 Remove the system board cover.

4 Use the illustration below to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1 Firmware and flash memory card connectors

2 Memory card connector

3 Lexmark Internal Solutions Port or printer hard disk connector

4 Fax card connector

Additional printer setup 23

Installing a memory card

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3 Open the memory card connector latches.

4 Align the notches on the memory card with the ridges on the connector.

Additional printer setup 24

1 Notches

2 Ridges

5 Push the memory card straight into the connector until it snaps into place.

6 Replace the system board cover and close the system board door.

Installing a flash memory or firmware card

Note: This task requires a flathead screwdriver.

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

2 Unpack the card.

Note: Avoid touching any electrical components on the card.

Additional printer setup 25

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

Additional printer setup 26

5 Replace the system board cover and close the system board door.

Installing an Internal Solutions Port

The system board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity options.

Note: This operation requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the ISP and plastic tee.

Note: Avoid touching the components on the card.

Additional printer setup 27

3 Locate the appropriate connector on the system board.

Note: If an optional printer hard disk is currently installed, then the printer hard disk must first be removed. To

remove the hard disk:

a Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer

hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

b Remove the screws holding the printer hard disk in place.

Additional printer setup 28

c Remove the printer hard disk by pulling it upward to unseat the standoffs.

d Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then

remove the bracket. Set the printer hard disk aside.

Additional printer setup 29

4 Remove the metal cover from the ISP opening.

5 Align the posts of the plastic tee to the holes in the system board, and then press downward until the tee snaps

into place. Be sure each post of the tee has latched completely, and that the tee is seated firmly onto the system board.

Additional printer setup 30

6 Install the ISP onto the plastic tee. Angle the ISP over the plastic tee, and then approach the plastic tee so that any

overhanging connectors will pass through the ISP opening in the system board cage.

7 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.

8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew

at this time.

Additional printer setup 31

9 Attach the two provided screws to secure the ISP mounting bracket to the system board cage.

10 Tighten the long thumbscrew.

Note: Do not overtighten the thumbscrew.

11 Insert the plug of the ISP interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

12 If a printer hard disk was previously installed, then attach the printer hard disk to the ISP. For more information,

see “Installing a printer hard disk” on page 32.

Additional printer setup 32

13 Replace the system board cover and close the system board door.

Installing a printer hard disk

The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP).

Note: This operation requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the printer hard disk.

Note: Avoid touching the components on the card.

Additional printer setup 33

3 Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

To install a printer hard disk onto the ISP:

a Using a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk

mounting bracket to the printer hard disk, and then remove the bracket.

b Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer

hard disk until the standoffs have seated into place.

Additional printer setup 34

c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color coded.

To install a printer hard disk directly onto the system board:

a Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on

the printer hard disk until the standoffs have seated into place.

Additional printer setup 35

b Attach the two provided screws to secure the printer hard disk mounting bracket.

c Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

4 Replace the system board cover and close the system board door.

Additional printer setup 36

Installing a fax card

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the fax card.

3 Remove the metal cover from the fax card opening.

Additional printer setup 37

4 Insert the fax card and attach the two provided screws to secure the fax card mounting bracket.

Additional printer setup 38

5 Insert the plug of the fax card interface cable into the receptacle of the system board.

6 Replace the system board cover and close the system board door.

Attaching cables

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup 39

1 USB port

2 Ethernet port

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following: .

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options

appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Network setup page—If your printer is a network model and is attached to a network, print a network setup page

to verify the network connection. This page also provides important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 253.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

Additional printer setup 40

3 Touch Reports.

4 Touch Menu Settings Page.

The menu settings page prints and the printer returns to the home screen.

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Reports.

4 Touch Network Setup Page.

The network setup page prints and the printer returns to the home screen.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

Additional printer setup 41

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

In Macintosh

Click the CD icon on the desktop.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

Additional printer setup 42

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Setting up wireless printing

Preparing to set up the printer on a wireless network

Notes:

• Make sure your access point (wireless router) is turned on and is working properly.

• Do not connect the installation or network cables until prompted to do so by the setup software.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the

Additional printer setup 43

security information for your network, then see the documentation that came with the access point or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Installing the printer on a wireless network (Windows)

Before installing the printer on a wireless network, make sure:

• Your wireless network is set up and is working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Note: Make sure the printer and the computer are fully on and ready.

Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.

2 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

3 Double‑click the software installer package.

Wait for the installation dialog to appear.

Additional printer setup 44

If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

4 Click Install, and then follow the instructions on the computer screen.

5 Select Wireless connection when asked to choose a connection type.

6 From the Wireless Configuration dialog, select Guided Setup (Recommended).

Note: Choose Advanced Setup only if you want to customize your installation.

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the instructions on the computer screen.

Note: For more information on allowing other computers on the network to use the wireless printer, see the

Networking Guide.

Installing the printer on a wireless network (Macintosh)

Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.

Prepare to configure the printer

Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Additional printer setup 45

2 Locate the printer MAC address.

a From the printer control panel, navigate to:

> Reports > > Network Setup Page >

> Reports > Network Setup Page

b In the Standard Network Card section, look for UAA (MAC).

Note: You will need this information later.

Enter the printer information

Access the AirPort options:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC

address located on the MAC address sheet.

3 Open a Web browser.

4 From the Bookmarks menu, select Show or Show All Bookmarks.

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5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.

6 From the Embedded Web Server, navigate to the location of the wireless settings information.

Configure the printer for wireless access

Type the network name (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).

3 Select the type of security you want to use to protect the wireless network.

4 Enter the security information necessary for the printer to connect to the wireless network.

5 Click Submit.

6 Open the AirPort application on the computer:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

7 From the Network pop‑up menu, select the name of the wireless network.

Configure your computer to use the printer wirelessly

To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in the Printer Setup Utility or Print Center.

1 Install a printer driver file on the computer:

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the installer package for the printer. c Follow the instructions on the computer screen. d Select a destination, and then click Continue. e From the Easy Install screen, click Install.

f Type the user password, and then click OK.

All necessary applications are installed in the computer.

g Click Close when the installation is complete.

2 Add the printer:

a For IP printing:

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In Mac OS X version 10.5 or later

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan

• System Preferences > Print & Fax

2 Click +. 3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. 4 Click the IP tab. 5 Type the IP address of the printer in the address field, and then click Add.

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the printer in the address field, and then click Add.

b For AppleTalk printing:

Notes:

• Make sure AppleTalk is activated on your printer.

• This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

1 From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then navigate to:

AppleTalk > select the printer from the list > Add

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

Installing the printer on an Ethernet network

Note: Make sure you have completed the initial setup of the printer.

Additional printer setup 48

For Windows users

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Double‑click the installer package for the printer. b Follow the instructions on the computer screen.

Additional printer setup 49

c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when the installation is complete.

4 Add the printer.

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the printer IP address in the address field, and then click Add.

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center. c From the printer list, click Add, and then click IP Printer. d Type the scanner IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center. c From the printer list, click Add. d Click Default Browser tab > More Printers. e From the first pop‑up menu, select AppleTalk.

Additional printer setup 50

f From the second pop‑up menu, select Local AppleTalk Zone.

g Select the device from the list, and then click Add.

Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more

information, contact your system support person.

Changing port settings after installing a new network Internal Solutions Port

When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated since the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address.

Notes:

• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes to your computer configurations.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the printer, and then turn it back on.

• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,

turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on.

For Windows users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open the printers folder.

In Windows 8

From the Search charm, type Run and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

Click , or click Start and then click Run.

b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

Additional printer setup 51

3 To select the printer that has changed, do either of the following:

• Press and hold the printer, and then select Printer properties.

• Right‑click the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Click the Ports tab.

5 Select the port from the list, and then click Configure Port.

6 Type the new IP address in the “Printer Name or IP Address” field.

7 Click OK > Close.

For Macintosh users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select the printer > Add

Setting up serial printing

Use serial printing to print when the computer is far from the printer or to print at a reduced speed.

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After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have connected the serial cable to the COM port on your printer.

1 Set the parameters in the printer.

a From the printer control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the modified settings, and then print a menu settings page.

2 Install the printer driver.

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type D:\setup.exe. 3 Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

c Click Install. d Follow the instructions on the computer screen. e Select Advanced, and then click Continue.

f From the Configure Printer Connection dialog, select a port.

g If the port is not in the list, then click Refresh, or navigate to:

Add port > select a port type > enter the necessary information > OK

h Click Continue > Finish.

3 Set the COM port parameters.

After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.

Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.

a Open Device Manager.

In Windows 8

From the Search charm, type run and then navigate to: Apps list > Run > type devmgmt.msc > OK

Additional printer setup 53

In Windows 7 or earlier

1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type devmgmt.msc.

3 Press Enter or click OK. b Double‑click Ports (COM & LPT) to expand the list of available ports. c Do either of the following:

• Press and hold the COM port where you attached the serial cable to your computer (example: COM1).

• Right‑click the COM port where you attached the serial cable to your computer (example: COM1).

d From the menu that appears, select Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.

Check the serial heading of the menu settings page for the printer settings.

f Click OK, and then close all the dialogs.

g Print a test page to verify printer installation.

Setting up the printer to fax

Note: Fax capabilities may not be available on all printer models.

The following connection methods may not be applicable in all countries or regions.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits

• The printer

• A telephone cord

Send and receive faxes without using a computer.

• The printer

• A telephone

• Two telephone cords

• Use the fax line as a normal telephone line.

• Send and receive faxes without using a computer.

Additional printer setup 54

Equipment Benefits

• The printer

Receive both incoming voice messages and faxes.

• A telephone

• An answering machine

• Three telephone cords

• The printer

Send faxes using the computer or the printer.

• A telephone

• A computer modem

• Three telephone cords

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Norway

• Denmark

To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone line adapter included in the box with the printer in some countries or regions.

• Italy

• Sweden

• Netherlands

• France

• Portugal

Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.

1 Connect the adapter to the telephone cord that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your

location.

2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

Additional printer setup 55

If your telecommunications equipment uses a US‑style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country‑ or region‑specific equipment you connect to the printer by way

of the adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or

receiving a fax.

Additional printer setup 56

Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

• Greece

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country‑ or region‑specific equipment that you connect to the printer by way

of the adapter, as shown, will not function properly.

Additional printer setup 57

Country/region

• Germany

• Austria

• Switzerland

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work.

Connecting directly to a telephone wall jack in Germany

Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.

Note: In Germany (and some other countries), the printer ships with a special RJ‑11 plug in the EXT port. Do not remove the RJ‑11 plug. It is required for both the fax and telephone to work properly.

1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port of the printer.

Additional printer setup 58

3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack.

4 If you would like to use the same line for both fax and telephone communication, connect a second telephone line

(not provided) between the telephone and the F slot of an active telephone wall jack.

5 If you would like to use the same line for recording messages on your answering machine, connect a second

telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.

Additional printer setup 59

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

Additional printer setup 60

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

Additional printer setup 61

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

Note: Setup steps may vary depending on your country or region.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

Additional printer setup 62

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the computer modem.

5 Connect a third telephone cord from the computer modem to the EXT port of the printer.

Additional printer setup 63

Setting the outgoing fax name and number

To have the designated fax name and fax number printed on outgoing faxes:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Click Fax Settings.

4 Click Analog Fax Setup.

5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6 Click inside the Station Number box, and then enter the printer fax number.

7 Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time. To set the date and time:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Links & Index.

3 Click Set Date and Time.

4 Click inside the Manually Set Date & Time box, and then enter the current date and time.

5 Click Submit.

Turning Daylight Saving Time on

The printer can be set to automatically adjust for Daylight Saving Time (DST):

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Links & Index.

3 Click Set Date and Time.

4 Select Automatically Observe DST.

5 Click Submit.

Loading paper and specialty media 64

Loading paper and specialty media

This section explains how to load the 250-, 500-, and 2000-sheet trays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Paper Menu.

4 Touch Paper Size/Type.

5 Touch the arrows for the desired tray until the correct size or type setting appears.

6 Touch Submit.

7 Touch to return to the home screen.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (millimeters or inches)

• Portrait Width

• Portrait Height

Note: The smallest supported Universal size is 76 x 76 mm (3 x 3 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measurement

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Paper Menu.

4 Touch the down arrow until Universal Setup appears, and then touch Universal Setup.

5 Touch the left or right arrow to select the desired unit of measure.

6 Touch Portrait Width or Portrait Height.

7 Touch the arrows to select the desired width or height.

Loading paper and specialty media 65

8 Touch Submit to save your selection.

Submitting Selection appears, followed by the Paper menu.

9 Touch to return to the home screen.

Loading the standard or optional 250‑sheet or 550‑sheet tray

Although the 250-sheet tray and the 550-sheet tray are different in appearance, they require the same process for loading paper. Use these instructions to load paper in either tray:

1 Pull the tray out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

2 Squeeze the width guide tab inward as shown, and move the width guide to the correct position for the paper size

being loaded.

Loading paper and specialty media 66

3 Unlock the length guide, squeeze the length guide tab inward as shown, and slide the guide to the correct position

for the paper size being loaded.

Notes:

• Use the size indicators on the bottom of the tray to help position the guides.

• For standard paper sizes, lock the length guide.

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack:

• Print side facedown for single‑sided printing

• Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmart

II Finisher is installed.

Loading paper and specialty media 67

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

ABC

Single‑sided printing

ABC

Duplex (two‑sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

Duplex (two‑sided) printing

6 If necessary, adjust the paper guides to lightly touch the sides of the stack, and lock the length guide for the paper

sizes indicated on the tray.

Loading paper and specialty media 68

7 Insert the tray.

8 If a different type of paper was loaded than the type previously loaded in the tray, then change the Paper Type

setting for the tray from the printer control panel.

Loading the 2000‑sheet tray

1 Pull the tray out.

2 Pull up and slide the width guide to the correct position for the paper size being loaded.

Loading paper and specialty media 69

3 Unlock the length guide.

4 Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper

size being loaded, and then lock the guide.

Loading paper and specialty media 70

5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

6 Load the paper stack:

• Print side facedown for single‑sided printing

• Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed.

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

Single‑sided printing

ABC

Single‑sided printing

Loading paper and specialty media 71

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

ABC

Duplex (two‑sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

Duplex (two‑sided) printing

7 Insert the tray.

Loading paper and specialty media 72

Loading the multipurpose feeder

1 Pull down the multipurpose feeder door.

2 Using the handle, pull the multipurpose feeder extender.

3 Slide the width guide to the far right.

4 Prepare the paper or specialty media for loading.

• Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

Loading paper and specialty media 73

• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

5 Load the paper or specialty media.

Note: Slide the stack gently into the multipurpose feeder until it comes to a stop.

Without an optional StapleSmart Finisher With an optional StapleSmart Finisher

ABC

Single‑sided printing

ABC

Duplex (two‑sided) printing

ABC

Single‑sided printing

ABC

Duplex (two‑sided) printing

Loading paper and specialty media 74

Notes:

• Do not exceed the maximum stack height by forcing paper under the stack height limiter.

• Do not load or close a tray while a job is printing.

• Load only one size and type of paper or specialty media at a time.

• Load envelopes with the flap side down.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

6 Adjust the width guide to lightly touch the edge of the paper stack.

Note: Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.

7 From the printer control panel, set the Paper Size and Paper Type.

Loading the envelope feeder

1 Adjust the envelope support for the length of envelope you are loading:

• Short envelopes—Fully close the envelope support.

• Medium‑length envelopes—Extend the envelope support to the middle position.

• Long envelopes—Fully open the envelope support.

2 Lift the envelope weight back toward the printer.

3 Slide the width guide to the right.

Loading paper and specialty media 75

4 Prepare the envelopes for loading.

Flex the envelopes back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5 Load the stack of envelopes flap side down.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or

self‑stick adhesives. These envelopes may severely damage the printer.

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.

6 Adjust the width guide to lightly touch the edge of the paper stack.

7 Lower the envelope weight to touch the paper stack.

8 From the printer control panel, set the Paper Size and Paper Type.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Loading paper and specialty media 76

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking the tray.

1 Make sure the printer is on and Ready appears.

2 From the home screen, touch .

3 Touch Paper Menu.

4 Touch Paper Size/Type.

5 Touch the paper type arrows for the desired tray until the correct custom type appears.

6 Touch the tray number or MP Feeder Type.

7 Touch Submit.

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Under Default Settings, click Paper Menu.

4 Click Custom Names.

5 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type

menus.

Loading paper and specialty media 77

6 Click Submit.

7 Click Custom Types.

Custom Types appears, followed by your custom name.

8 Select a Paper Type setting from the list next to your custom name.

9 Click Submit.

Paper and specialty media guidelines 78

Paper and specialty media guidelines

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these factors when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60–176 g/m2 (16–47 lb bond) grain long. Paper lighter than 60 g/m 75 g/m 90 g/m

(16 lb) might not be stiff enough to feed properly, and may cause paper jams. For best performance, use

(20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommend

(24 lb) or heavier paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–176 g/m short is recommended.

(16–47 lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m2, grain

Paper and specialty media guidelines 79

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper conta ining fibers such as cotton can negatively affect paper handling.

For detailed information on paper with recycled fiber content, see “Using recycled paper and other office papers” on page 80.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

weight paper.

Paper and specialty media guidelines 80

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Paper and specialty media guidelines 81

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.

Note: For an unlisted paper size, configure a Universal Paper Size.

For information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at

http://support.lexmark.com.

Paper sizes supported by the printer

Paper size Dimensions 250‑ or

550‑sheet trays

Optional 2000‑sheet tray

Multipurpose feeder

Duplex unit

(standard or optional)

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.8 x 8.3 in.)

1,2

105 x 148 mm

XX X

(4.1 x 5.8 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

Oficio

216 x 340 mm

(8.5 x 13.4 in.)

Folio

216 x 330 mm

(8.5 x 13 in.)

Statement

140 x 216 mm

X X

(5.5 x 8.5 in.)

This size appears in the Paper Size menu only when the paper source does not support size sensing or when size sensing

is turned off.

Only the standard exit bin supports this size.

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

To support duplexing, the Universal width must be between 148 mm (5.8 in) and 216 mm (8.5 in); Universal length must

be between 182 mm (7.2 in) and 356 mm (14 in).

Paper and specialty media guidelines 82

Paper size Dimensions 250‑ or

550‑sheet trays (standard or optional)

Universal

3,4

138 x 210 mm (5.5 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.)

70 x 127 mm

(2.8 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

148 x 182 mm (5.8 x 7.7 in.) up to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

9 Envelope 98 x 225 mm

98 x 191 mm (3.9 x 7.5 in.)

XX X

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

(4.1 x 9.5 in.)

Optional 2000‑sheet tray

Multipurpose feeder

X X

Duplex unit

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

Other Envelope 98 x 162 mm

(3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)

This size appears in the Paper Size menu only when the paper source does not support size sensing or when size sensing

is turned off.

Only the standard exit bin supports this size.

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

To support duplexing, the Universal width must be between 148 mm (5.8 in) and 216 mm (8.5 in); Universal length must

be between 182 mm (7.2 in) and 356 mm (14 in).

Note: An optional 250‑sheet Universally Adjustable Tray is available for sizes smaller than A5, such as index cards.

Paper types and weights supported by the printer

The printer engine supports 60–176 g/m2 (16–47 lb) paper weights. The duplex unit supports 63–170 g/m2 (17–45 lb) paper weights.

Paper and specialty media guidelines 83

Paper type 250‑ or 550‑sheet

trays (standard or optional)

Paper

Optional 2000‑sheet tray

Multipurpose feeder Duplex unit

• Plain

• Bond

• Colored

• Custom

• Letterhead

• Light

• Heavy

• Preprinted

• Rough/Cotton

• Recycled

Card stock

Envelopes X X X

Labels

• Paper

• Vinyl

Transparencies

Printing labels requires a special label fuser cleaner which prevents duplexing. The label fuser cleaner is included with the

special cartridge required for label applications.

Paper types and weights supported by the finisher

Use this table to determine the possible output destinations of print jobs which use supported paper types and weights. The paper capacity of each output bin is listed in parentheses. Paper capacity estimations are calculated based on

75 g/m

The Finisher supports 60–176 g/m

(20 lb) paper.

(16–47 lb) paper weights.

Paper and specialty media guidelines 84

Paper type Finisher standard

bin (250 or 550 sheets)

Output Expander (550 sheets) or High Capacity Output

5‑Bin Mailbox (500 sheets)

StapleSmart Finisher

(500 sheets

)

Stacker (1850 sheets)

Paper

• Plain

• Bond

• Colored

• Custom

• Letterhead

• Light

• Heavy

• Preprinted

• Rough/Cotton

• Recycled

Card stock X

Envelopes XX

Labels

• Paper

• Vinyl

Transparencies

Supports 60‑90 g/m2 (16‑24 lb) paper weights.

Maximum of 50 sheets per stapled packet.

Printing labels requires a special label fuser cleaner which prevents duplexing. The label fuser cleaner is included with the

special cartridge required for label applications.

Printing 85

Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 131 and “Storing paper” on page 80.

Printing a document

1 Load paper into a tray or feeder.

2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

3 Do one of the following:

For Windows users

a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded

paper, or select the appropriate tray or feeder.

c Click OK, and then click Print.

For Macintosh users

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup.

2 Choose a paper size or create a custom size to match the loaded paper.

3 Click OK. b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing on specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, fan the stack to prevent sheets from sticking together.

Printing 86

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading the standard or optional 250‑sheet or 550‑sheet tray” on page 65 – “Loading the 2000‑sheet tray” on page 68 – “Loading the multipurpose feeder” on page 72

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

• Feed transparencies from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• Use transparencies that are 138–146 g/m

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark part number 12A5010 for A4‑size transparencies and Lexmark part number 70X7240 for

letter‑size transparencies.

(37–39 lb. bond) in weight.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• Feed envelopes from the multipurpose feeder or the optional envelope feeder.

• Set the Paper Type to Envelope, and select the envelope size.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 90 g/m

weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m (24 lb bond) weight.

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position

(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Printing 87

– Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guide to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Notes:

• Paper, dual‑web paper, polyester, and vinyl labels are supported.

• When using the duplex unit, specially‑designed, integrated, and dual‑web paper labels are supported.

• Printing labels requires a special label fuser cleaner which is included with the special cartridge required for

label applications. For more information, see “Ordering supplies” on page 246.

For more information on label printing, characteristics, and design, see the Card Stock & Label Guide at

http://support.lexmark.com.

When printing on labels:

• Feed labels from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 230°C (446°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6‑mm (0.06‑in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Feed card stock from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

Printing 88

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN from

the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Other types of held jobs include:

• Profiles from various sources including Lexmark Document Solutions Suite (LDSS)

• Forms from a kiosk

• Bookmarks

• Jobs not printed, which are called parked jobs

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Printing confidential and other held jobs from Windows

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Other Options, and then click Print and Hold.

4 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

6 On the home screen, touch Held jobs.

7 Touch your user name.

Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.

8 Touch Confidential Jobs.

9 Enter your PIN.

10 Touch the job you want to print.

11 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

Printing confidential and other held jobs from a Macintosh computer

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 On the home screen, touch Held jobs.

6 Touch your user name.

7 Touch Confidential Jobs.

8 Enter your PIN.

9 Touch the job you want to print.

10 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

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Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit

http://lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.

Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com.

Notes:

• Hi‑Speed flash drives must support the Full‑speed standard. Flash drives supporting only USB Low‑speed

capabilities are not supported.

• USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New

Technology File System) or any other file system are not supported.

• If selecting an encrypted .pdf file, then enter the file password from the printer control panel.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

To print from a flash drive:

1 Make sure the printer is on and Ready appears.

2 Insert a flash drive into the USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

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• If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

3 Touch the document you want to print.

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Touch the arrows if you want to increase the number of printed copies.

5 Touch Print.

Note: Do not remove the flash drive from the USB port until the document has finished printing.

If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pdf files from the flash drive as held jobs.

Printing information pages

Printing a directory list

A directory list shows the resources stored in flash memory or on the printer hard disk.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Reports.

4 Touch the down arrow until Print Directory appears.

5 Touch Print Directory.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

and

MNO

while turning the printer on.

2 Hold down

ABC

3 Release the buttons when the screen with the progress bar appears.

The printer performs a power‑on sequence, and then the Configuration menu appears.

4 Touch the down arrow until Print Quality Pages appears.

5 Touch Print Quality Pages.

The print quality test pages print.

6 Touch Back.

7 Touch Exit Configuration.

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Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

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Copying

ADF Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press .

4 If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

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4 Change the copy settings as needed.

5 Touch Copy It.

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

3 Change the copy settings as needed.

4 Touch Copy It.

5 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next

Page.

6 Touch Finish the Job to return to the home screen.

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 On the home screen, touch Copy.

3 Touch Options.

4 Touch Content.

5 Touch Photograph.

6 Touch Done.

7 Touch Copy It.

8 Touch Scan the Next Page or Finish the Job.

Copying on specialty media

Making transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch the tray that contains transparencies, or touch Manual Feeder and then place

transparencies in the multipurpose feeder.

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6 Touch the desired size of the transparencies, and then touch Continue.

7 Touch the arrows until Transparency appears.

8 Touch Transparency, and then touch Continue.

9 Touch Copy It.

Copying to letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch Manual Feeder and place letterhead face up, top edge first in the multipurpose

feeder.

6 Touch the desired size of the letterhead, and then touch Continue.

7 Touch the arrows until Letterhead appears.

8 Touch Letterhead, and then touch Continue.

9 Touch Copy It.

Customizing copy settings

Copying from one size to another

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then select the size you want the copy to be.

Note: If you select a paper size that is different from the “Copy from” size, then the printer will scale the size

automatically.

6 Touch Copy It.

Copying 96

Making copies using paper from a selected tray

During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media is located in the multipurpose feeder, and you want to make copies on that media:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch Manual Feeder or the tray that contains the paper type you want.

Note: If you choose Manual Feeder, then you will need to also select the paper size and type.

6 Touch Copy It.

Copying a document that contains mixed paper sizes

Use the ADF to copy an original document that contains mixed paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying to mixed paper sizes

The printer has two paper trays, one tray loaded with letter‑size paper and the other with legal‑size paper. A document that contains letter‑ and legal‑size pages needs to be copied.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then touch Auto Size Sense.

5 Touch Copy to, and then touch Auto Size Match.

6 Touch Copy It.

The scanner identifies the mixed paper sizes as they scan. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

Copying 97

Example 2: Copying to a single paper size

The printer has one paper tray, loaded with letter-size paper. A document that contains letter‑ and legal‑size pages needs to be copied.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then touch Mixed Letter/Legal.

5 Touch Copy to, and then touch Letter.

6 Touch Copy It.

The scanner identifies the mixed paper sizes as they scan and then scales the legal‑size pages to print on letter‑size paper.

Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Sides (Duplex) area, touch the button that looks the way you want your copies duplexed.

The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.

5 Touch Copy It.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

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4 From the Scale area, touch the arrows to enlarge or reduce your copies.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

5 Touch Copy It.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Content.

6 Touch the button that best represents what you are copying:

• Text—Used for original documents that are mostly text or line art

• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

• Photograph—Used when the original document is a high-quality photograph or inkjet print

• Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser

printer, or pages from a magazine or newspaper that are composed primarily of images

7 Touch Done.

8 Touch Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off.

To turn collation off:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Use the keypad to enter the number of copies.

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5 Touch Off if you do not want your copies collated.

6 Touch Copy It.

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Separator Sheets.

Note: Collate must be On for the separator sheets to be placed between copies. If Collate is Off, the separator

sheets are added to the end of the print job.

6 Select one of the following:

• Between Copies

• Between Jobs

• Between Pages

7 Touch Done.

8 Touch Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.

• The Copy Size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Select a duplex setting.

5 Touch Options.

6 Touch Paper Saver.

7 Select the desired output.

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8 Touch Print Page Borders if you want a box drawn around each page of the copies.

9 Touch Done.

10 Touch Copy It.

Creating a custom job (job build)

The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the same or different parameters.

The definition of a set depends on the scan source:

• If you scan a document on the scanner glass, a set consists of one page.

• If you scan multiple pages using the ADF, a set consists of all scanned pages until the ADF becomes empty.

• If you scan one page using the ADF, a set consists of one page.

For example:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Custom Job.

6 Touch On.

7 Touch Done.

8 Touch Copy It.

When the end of a set is reached, the scan screen appears.

9 Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch

Scan the Automatic Document Feeder or Scan the flatbed.

Note: If required, change the job settings.

10 If you have another document to scan, load the next document faceup, short edge first into the ADF or facedown

on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Otherwise, touch Finish the job.

Lexmark 16M0253, 436, 16M0016, 231, 16M0081 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Printer configurations

Selecting a location for the printer

Basic functions of the scanner

Understanding the ADF and scanner glass

Understanding the printer control panel

Understanding the home screen

Using the touch-screen buttons

Additional printer setup

Installing internal options

Available internal options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing an Internal Solutions Port

Installing a printer hard disk

Installing a fax card

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Setting up wireless printing

Preparing to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on an Ethernet network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Setting up the printer to fax

Choosing a fax connection

Using an RJ11 adapter

Connecting directly to a telephone wall jack in Germany

Connecting to a telephone

Connecting to an answering machine

Connecting to a computer with a modem

Setting the outgoing fax name and number

Setting the date and time

Turning Daylight Saving Time on

Loading paper and specialty media

Setting the Paper Size and Paper Type

Configuring Universal paper settings

Loading the multipurpose feeder

Loading the envelope feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Assigning a custom paper type name

Changing a Custom Type <x> name

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper types and weights supported by the printer

Paper types and weights supported by the finisher

Printing

Printing a document

Printing on specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing confidential and other held jobs

Holding jobs in the printer