Lathem PC400, PC3500, PC2000, PC100-R, PC100 User Manual

PC100 Terminal

Installation &

User’s Guide

PayClock, Lathem and the Lathem logo are registered trademarks of Lathem Time Corporation. Other product names mentioned in
this manual may be trademarks of their r e spective companies and are hereby acknowledged.

Warning: Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the user’s
authority to operate the equipment.

NOTICE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15
of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is

operated in a commercial environment. T his equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructional manual, may cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference
at his or her own expense.

Shielded cables must be used with this unit to ensure compliance with the Class A FCC limits

Limited One-Year Limited Warranty

Lathem warrants the hardware products described in this guide against defects in material and workmanship for a
period of one year from date of original purchase from Lathem or from an authorized Lathem reseller. The conditions
of this warranty and the extent of the responsibility of Lathem Time Corporation (“Lathem”) under this warranty are
listed below.

1. This warranty will become void when service performed by anyone other than an approved Lathem warranty

service dealer results in damage to the product.

2. This warranty does not apply to any product which has been subject to abuse, neglect, or accident, or which has

had the serial number altered or removed, or which has been connected, installed, adjusted, or repaired other
than in accordance with instructions furnished by Lathem.

3. This warranty does not cover dealer labor cost for removing and reinstalling the machine for repair, or any

expendable parts that are readily replaced due to normal use.

4. The sole responsibility of Lathem under this warranty shall be limited to repair of this product, or replacement

thereof, at the sole discretion of Lathem.

5. If it becomes necessary to send the product or any defective part to Lathem or any authorized service dealer,

the product must be shipped in its original carton or equivalent, fully insured with shipping charges prepaid.
Lathem will not assume any responsibility for any loss or damage incurred in shipping.

6. WARRANTY DISCLAIMER AND LIMITATION OF LIABILITY: Except only the limited express warranty

set forth above, the products are sold with no expressed or implied warranties of any kind, and the implied
warranties of merchantability and fitness for a particular purpose are hereby expressly disclaimed. No
warranties are given with respect to products purchased other than from Lathem or an authorized Lathem
reseller and any such products are purchased "as is, with all faults." In no event will Lathem be liable for any
direct, indirect, special, incidental or consequential damages arising out of or in connection with the delivery,
use or inability to use, or performance of this product. In the event any limited remedy given herein shall be
deemed to have failed of its essential purpose, Lathem's maximum liability shall be to refund the purchase price
upon return of the product.

7. Proof of date of purchase from Lathem or an authorized Lathem reseller is required for warranty service on this

product.

8. This Warranty grants specific legal rights. Additional legal rights, which may vary by locale, may also apply.

9. Should any difficulties arise with the performance of this product during warranty, or with any Lathem

authorized service centers, contact Lathem Time at the address below.

Lathem Time

200 Selig Drive, SW, Atlanta, GA 30336

404-691-0405

www.lathem.com

Copyright © 2003 Lathem Time Corporation. All rights reserved.

Document number: USG0038C

08-04-2006

Contents

Welcome 1
Mounting the PC100 2
Connecting to the Computer 4

Connecting the PayClock via RS-232 .....................................................................................................4

Connecting Terminals via RS-485........................................................................................................... 4

Connecting Terminals via RS-485 (Star Configuration).........................................................................5

Connecting Terminals via RS-485 (Multi-Drop Configuration)............................................................. 6

Using the PC100 7

Special Badges......................................................................................................................................... 7

Badge #251 – View Clock Status......................................................................................................7

Badge #253 – Set Baud Rate............................................................................................................ 8

Badge #254 – Setup Terminal ID..................................................................................................... 8

Specifications...........................................................................................................................................9

Cable Wiring Diagrams 10

RS-232 (Computer to PC100) ...............................................................................................................10

RS-485 Multi-Drop................................................................................................................................ 11

Junction Box to Terminal ......................................................................................................................12

Troubleshooting 13

PC100.................................................................................................................................................... 13

CHAPTER 1

Welcome

Reliability, functionality and ease of use are trademarks of the PayClock terminal.
With the PC100 terminal, employees use their plastic ID badges to punch in and out –
it’s that simple. Using Lathem software and your computer, the PayClock terminal is
the perfect solution for businesses that want to track employee time and automate
payroll.

The PC100 terminal package includes the following:

• PC100 Terminal

• AC Wall Adapter – 115 VAC 60 HZ

• Mounting Bracket

• 3 Mounting Screws and Anchors

2 Keys

PC100 Terminal User’s Guide

1

PC100 Terminal User’s Guide

CHAPTER 2

Mounting the PC100

Check your package contents to make sure everything is accounted for before
starting. Decide where to mount your clock. Keep in mind that the AC adapter
plugs into a wall outlet.

To mount the clock, you need the following items:

Drill with a 5/16” bit
Hammer
Phillips head screwdriver
Pencil

1. Screw the mounting bracket to the wall

»

Hold the bracket against the wall so the
top (arrow pointing Up) is 54 inches from
the floor

» Mark the 3 holes with a pencil

» Remove the bracket and drill a 5/16-inch

hole at each mark

» Insert an anchor into each hole, tapping it

with a hammer until it is flush against the
wall

» Align the mounting bracket back on the wall

» Insert each screw through the bracket into the anchors, and tighten

securely

2

PC100 Terminal User’s Guide

2. Place the clock onto the mounting bracket

»

Turn your key counter-clockwise in the lock at the clock’s right-middle
section to unlock

» Align the keyholes on the back of the clock with the studs on the

mounting bracket

» Slide the clock down onto the bracket

» Turn the key clockwise to lock the clock onto the bracket

» Remove the key

3

PC100 Terminal User’s Guide

CHAPTER 3

Connecting to the Computer

After mounting your PayClock on the wall, you need to connect it to your
computer. You can connect the PayClock terminal to the computer using an
RS-232 cable or RS-485 cable. Choose the setup that best suits your needs.

Connecting the PayClock via RS-232

1. Turn the PayClock so its back faces you

2. Plug the power cord (AC adapter) into the PayClock, keeping the cord

slack

3. Plug the other end of the power cord into a wall outlet

4. Connect the jack end of the serial cable to the PC100

5. Connect the other end of the serial cable to an open COM port on your

computer. All serial ports are raised pin (male) connectors

Connecting Terminals via RS-485

When selecting your installation method, the type of wire that will be used is
important. Silver Satin (Modular) cable can be used for short distances less
than 100’ to achieve communications. Category-3 or Category-5 cable with
twisted pairs should be used for distances greater than 100’, in installations
using J-Kits or in areas where the cable may run near a device that transmits
an RF frequency. Do not use J-Kits with modular wire

For details, see the Cable Wiring Diagrams appendix.

The Swift-485+ allows you to connect PayClock terminals to the modular
ports and to the screw terminal blocks. You can use either of the screw
terminal blocks to connect the PC2000, PC100-R or PC3500 terminals. The
PC100 / PC2000 modular port is set up to use with the PC2000 and PC100-R
terminals. The PC2500 modular port is set up to use with the PC400 terminals
(not currently available). The RS232 connection to the PC is made simple
using a stereo type plug in jack.

4

PC100 Terminal User’s Guide

RS485

Power
to terminals

Use either
connection

-

+

~

~

RJ11 RJ45

PC100

PC2000

RS485

PC2500

RS485

POWER

SWIFT-485 plus

LED’s

RS232

RS232

to PC

Use either
connection

~

~
+

-

Power to

RS485

Connecting Terminals via RS-485 (Star Configuration)

A star network connects up to 31 terminals or sync time devices to the
computer. You can wire the terminals directly to the SWIFT-485+ or use J­kits (junction boxes). Terminals can be located up to 4000 feet from the
computer

SWI

SWIFT-485+

1. Run Category 3 (minimum) cable from the SWIFT-485+ to a terminal or

J-kit. If you connect directly to a terminal, use an RJ-45 or RJ-11
connector on the end that plugs into the terminal

2. Connect the AC power cord adapter to each terminal and plug the cord

into a wall outlet

3. Repeat these steps for each terminal in the network

5

PC100 Terminal User’s Guide

4. See the Cable Wiring Diagrams for detailed connection points

Connecting Terminals via RS-485 (Multi-Drop Configuration)
A multi-drop network connects up to 31 terminals or sync time devices to the

computer. You wire the terminals to junction boxes running in a single line
starting from the SWIFT-485+. Terminals can be located up to 4000 feet from
the computer

Max 4000 ft from SWIFT-485+ to Last Terminal

Up to 31 Terminals

SWIFT-485+

J-Kit (junction box)

1. Run Category 3 (minimum) cable from the SWIFT-485+ to the first J-Kit

(junction box)

2. Use a cable (up to 4 feet long) with an RJ-11 connector on both ends, and

plug one end into the J-Kit (junction box)

3. Plug the other RJ-11 connector to a terminal

4. Connect the power cord (AC adapter) to the terminal and plug the cord

into a wall outlet

5. For the next terminal, run cable from the previous J-Kit (junction box) to

the next J-Kit (junction box) and repeat steps 2, 3 & 4

6. See the Cable Wiring Diagrams for detailed connection points

For more details or how to supply AC power to the PC100-R from the SWIFT­485+, see the SWIFT-485+ User’s Guide.

6

PC100 Terminal User’s Guide

CHAPTER 4

Using the PC100

The base model PC100 clock allows only an RS-232 connection. The PC100-R
model allows RS-232 or RS-485 connections; RS-485 connections require the
Terminal Manager software add-on.

The PC100 has a magnetic stripe badge reader. The magnetic stripe should be on
the left side of the badge when swiping. To swipe the badge, insert it at the top of
the reader, and then pull it down with a continuous and smooth motion.

Special Badges

Three supervisor badges are available for your PC100. These badges perform
certain tasks at the clock.

Badge #251 – View Clock Status

This badge displays a clock status report. The status report shows the current
clock setup:

7

VER 1.05 | CLK READY

049 | BAUD 9600

ID#
MEM 10% | TIME 12HR
| DST ON

PC100 Terminal User’s Guide

♦ PC100 version number
♦ Terminal ID# (ID=49)
♦ Percent full memory

(each time you poll the clock, this resets to 0%)

♦ Clock ready status (READY/LOAD LIST)
♦ Baud Rate
♦ 12-Hour or 24-Hour time display format
♦ Daylight Savings Time (DST) ON/OFF

After a few seconds, the display returns to normal.

Badge #253 – Set Baud Rate

Swipe this badge to change the baud rate – the default is 9600. You may need
to reduce the baud rate if you have
problems communicating with the clock.
These problems can result from a noisy

ENTER BAUD 1ST DIGIT

2400 4800 9600

1200

environment or a long serial cable
(usually more than 50 feet).

To change the baud rate, swipe the Set Baud Rate badge, then when
prompted, swipe employee badge #1, 2, 4 or 9 to indicate 1200, 2400,
4800 or 9600 baud.

NOTE: RS-485 communications do not support 1200 baud

Badge #254 – Setup Terminal ID

Swipe this badge to change the clock ID – the default ID is 49. When
prompted, swipe an employee badge that matches your desired ID. If you
have more than one clock, make sure each one has a unique ID number.

8

Specifications

Casing: 6.375”W x 7.375”H x 1.5”D flame-retardant ABS plastic. 19 oz.

Power: 6VDC/ 300 mA wall-mount power supply. UL approved
Display: 4 lines x 20 characters liquid crystal with large block digits
Swipe “Beeper” signals good or bad badge reading and low memory.

Status: Green and red LED’s show good or bad badge swipes
Badge

Reader: Mag-Stripe Track 2 reads standard “credit card” format
Badges: Accepts badges #1-250. Badge metallic stripes are even-parity
Memory: Stores about 1,500 registrations. Protected by internal 10-year

Ports: RS-232 cable at speeds of 1200, 2400, 4800 and 9600 baud

Certifications: UL; C-UL; FCC Part-15 Class-B; Canada ICES-003 Class-B;
CE-CENELEC EN55022; CENELEC EN55024

PC100 Terminal User’s Guide

Includes key lock and wall mounting bracket

lithium battery.

This product’s lithium battery contains Perchlorate Material –
special handling may apply. Please go to web site
www.dtsc.ca.gov/hazardouswaste/perchlorate for information
about proper methods of disposal in California.

For PC100-R: RS-485 Cat. 3 or Cat. 5 cable (suggested) at speeds
of 2400, 4800 and 9600 baud. Up to 4000 feet

9

PC100 Terminal User’s Guide

APPENDIX A

Cable Wiring Diagrams

RS-232 (Computer to PC100)

10

PC100 Terminal User’s Guide

k

RS-485 Multi-Drop

PayClock PayClock

See Fig. A

Be sure to maintain polarity through out the chain

Fig. A – Junction box wiring connect points

Some junction boxes have
only six connect points
instead of eight

8 points

PayCloc

6 points

11

PC100 Terminal User’s Guide

Junction Box to Terminal

12

PC100 Terminal User’s Guide

APPENDIX B

Troubleshooting

PC100

Description Solution

When I swipe a badge, it does not
record and the clock does not signal
any errors

Make sure you swiped the badge

correctly. See the section on Using the
PC100

Or

This badge may have been exposed to
something magnetic. Replace this
badge with a new one

13

INDEX

PC100 Terminal User’s Guide

B

Badges...................................................7

Baud Rate..............................................8

Bracket..............................See Mounting

Bus Configuration................................. 6

C

Cable..................................................... 4

J

Junction Box ....................................... 12

M

Modem.................................................. 4

Mounting............................................... 1

PC100 ................................................ 2

Multi-Drop Configuration..................... 6

P

PC100............................................ 1, 7, 9

PC2000.................................................. 4

Punch the Clock.................................... 1

S

Screws...............................See Mounting

Special Badges...................................... 7

Specifications

PC100 ................................................ 9

Star Configuration................................. 5

Supervisor Badges ................................ 7

Sync Time Devices............................... 9

T

Terminal Connections........................... 4

Terminal ID........................................... 8

T-Junction Box ................................... 12

Troubleshooting

PC100 .............................................. 13

V

View Clock Status ................................ 7

W

Wiring Diagrams................................. 10

R

RS-232 ............................................ 4, 10

RS-485 .................................................. 4