This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our genuine toner containers, which have passed rigorous quality
control testing, to maintain quality.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
A label is affixed to our genuine supplies, as shown below.
Checking the Equipment's Serial Number
The equipment's serial number is printed in the location shown in the figure.
You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.
i
Contents
Preface ..................................................................................................................................... i
Contents.................................................................................................................................. ii
Overview ............................................................................................................................... xii
Machine Features ................................................................................................................ xiii
Color and Image Quality Functions ................................................................................... xix
Basic Color Modes ...................................................................................................... xix
Adjusting Image Quality and Color............................................................................... xx
Guides Provided with the Machine................................................................................... xxii
About the Operation Guide (this Guide) ......................................................................... xxiv
Structure of the guide................................................................................................ xxiv
Conventions Used in This Guide................................................................................ xxv
Menu Map......................................................................................................................... xxviii
1Legal and Safety Information ................................................................... 1-1
Index ............................................................................................................................ Index-1
xi
> Overview
NOTE
Operations from your PC
Copy functions
Printer functions
Fax functionsUSB driveSend functions
Document Box functions
OriginalElectronic dataFax dataUSB drive
Output Data
Application
SecurityInput Data
FAX
Operation
Guide
This function serves a variety of
purposes, including saving data in the
machine and on a USB drive.
Printing Data Saved in the Printer
(page 4-18)
Creating a New Custom Box
(page 5-58)
You can expand the machine functions
according to your needs.
Application (page 5-14)
You can apply the various machine security
levels to your specific needs.
Strengthen security (page xvi)
Frequently-Used
Sending Method
(page 5-24)
Command Center RX
You can check the status and change
the settings of the machine from a
Web browser on your computer.
Command Center RX (page 2-63)
Command Center RX User
Guide
Copying (page 5-20)
Printing from PC (page 4-1)
Saving Documents
to USB Drive (Scan
to USB)
(page 5-72)
Overview
• Before using the machine, be sure to read the following:
Legal and Safety Information (page 1-1)
• To prepare the device for use, including setting up cable connections and installing software.
Installing and Setting up the Machine (page 2-1)
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:
Preparation before Use (page 3-1)
xii
> Machine Features
1~10
1
1~30
1
11~201121~30
21
Machine Features
The machine is equipped with many useful functions.
Using Various Functions (page 6-1)
Here are some examples.
Optimize your office workflow
Access to frequently used
functions with just one touch
(Favorites)
You can preset frequently used
functions.
Once you register frequently used
settings as favorite, you can call up
the settings easily. Using this favorite
brings the same results even if
operated by another person.
Program (page 5-11)
Interrupt other running jobs and
execute your copy job immediately
(Interrupt Copy)
You can interrupt other running jobs
and execute your copy job
immediately. When other users are
copying a large number of sheets,
this function allows you to interrupt
those jobs and make your copies
immediately.
When the interruption copy ends, the
machine resumes the paused print
jobs.
Interrupt Copy (page 5-23)
Check the finishing before copying
a large number of sheets
(Proof Copy)
It is possible to copy one sheet
before copying a large number of
sheets. This enables you to check the
contents and finishing and copy the
desired number of sheets without
scanning the original again if you are
satisfied with the result. If you want to
make changes, you can change the
settings and copy only one sheet
again.
Proof Copy (page 5-22)
Optimize your office workflow
Scan originals of different sizes at
a time (Mixed Size Originals)
It is useful when preparing
conference materials.
You can set the different sized
originals at one time so you don't
need to reset the originals regardless
of size.
Mixed Size Originals (page 6-21)
Scan a large number of originals in
separate batches and produce as
one job (Continuous Scan)
It is useful when preparing manypage handouts.
When a large number of originals
cannot be placed in the document
processor at one time, the originals
can be scanned in separate batches
and then copied or sent as one job.
Continuous Scan (page 6-72)
Send one time with multiple
sending options (Multi Sending)
You can send a same document to
the multiple destinations using a
different method.
You can specify multiple destinations
of different send methods such as Email, SMB, and Fax.
You can reduce your workflow by
sending a job at once.
Sending to Different Types of
Destinations (Multi Sending)
(page 5-40)
xiii
> Machine Features
Optimize your office workflow
Save frequently used documents
in the machine (Custom Box)
You can save the frequently used
document in the machine and print it
when needed.
Creating a New Custom Box
(page 5-58)
Save energy and cost
Save energy as needed
(Energy Saver function)
Recover from low power mode or
sleep mode automatically
(Motion Sensor)
This model detects that the person is
approaching and recover from low
power mode or sleep mode
automatically.
Reduce waiting time before starting
to work.
Motion Sensor (page 2-40)
Reduce paper use
(Paper Saving Printing)
Skip blank pages when printing
(Skip Blank Page)
The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or
Sleep Mode. You can set appropriate
Energy Saver Recovery Level
depending on the operation.
In addition, the machine can
automatically be switched into Sleep
and recovered at a specified time for
each day of the week.
Energy Saver Function
(page 2-41)
You can print originals on both sides
of the paper. You can also print
multiple originals onto one sheet.
Program (page 5-11)
xiv
When there are blank pages in a
scanned document, this function
skips the blank pages and prints only
pages that are not blank.
You can prevent image bleed-through
from the reverse side when scanning
thin originals.
Prevent Bleed-thru (page 6-42)
Create attractive documents
Print a stamp on copies
(Text Stamp / Bates Stamp)
Erase the extra shaded area
(Erase Shadowed Areas)
When scanning with the document
processor or original cover open,
erase the extra shaded area.
Erase Shadowed Areas
(page 6-59)
Change appearance of image
easily
(One touch image adjust)
Create a booklet (Booklet)
It is useful when preparing handout.
You can create a magazine,
pamphlet, or other booklet from sheet
originals.
Facing-page, two-sided copies of
originals can be folded down the
center to create a booklet.
The cover page can be printed onto
colored paper or heavy paper.
Booklet (page 6-51)
It is useful when adding text or date
that is not included in originals.
You can add desired text and date as
a stamp.
Text Stamp (page 6-66)
Bates Stamp (page 6-69)
Change the appearance of image by
using the preset settings.
You can change the appearance of
image by simple operation without
making fine adjustment.
One-touch Image Adjust
(page 6-38)
xv
> Machine Features
OK !
Strengthen security
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password
security options to restrict document
viewing, printing and editing.
Encrypted PDF Password
(page 6-89)
Strengthen security
Log in by ID card
(Card Authentication)
Protect data on the hard disk/SSD
(Encryption / Overwrite)
You can overwrite the unnecessary
data that remains on the hard disk/
SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data
before writing it to the hard disk/SSD.
Data Security (page 8-71)
Strengthen security
(Settings for Administrator)
Prevent loss of finished
documents (Private Print)
Temporarily saving print jobs in the
main unit document box and
outputting them when in front of the
device can prevent documents from
being taken by others.
Printing Data Saved in the Printer
(page 4-18)
You can log in simply by touching an
ID card. You don't need to enter your
user name and password.
Various functions are available for
administrators to strengthen security.
Strengthening the Security
(page 2-61)
xvi
> Machine Features
1 MB
Use functions more efficiently
Expand functions as necessary
(Application)
The functionality of the machine can
be expanded by installing
applications.
Applications that help you perform
your daily more efficiently such as a
scan feature and an authentication
feature are available.
Application (page 5-14)
Display file size before sending /
storing a job
(File Size Confirmation)
You can check the file size before
sending/storing the document.
If your server specifies an e-mail size
limit, you can check and change the
size in advance.
File Size Confirmation
(page 6-87)
Install the machine without
concerning the network cables
(Wireless Network)
If there is a wireless LAN
environment, it is possible to install
the unit without worrying about the
network wiring. In addition, Wi-Fi
Direct, etc. are supported.
Configuring the Wireless Network
(page 2-33)
Setting Wi-Fi Direct (page 2-37)
Configuring NFC (page 2-39)
Use functions more efficiently
Use USB drive
(USB Drive)
It is useful when you need to print
documents outside your office or you
cannot print documents from your
PC.
You can print the document from the
USB drive by plugging it directly into
the machine.
Original scanned at the machine can
be saved in the USB drive also.
Printing Documents Stored in
Removable USB Drive
(page 5-70)
Saving Documents to USB Drive
(Scan to USB) (page 5-72)
Specify image file format
(File Format)
You can select the various file
formats when sending/storing
images.
File Format (page 6-80)
Scan the long originals
(Long Original)
You can scan the long originals such
as Contract and Data log.
Long Original (page 6-88)
xvii
> Machine Features
Use functions more efficiently
Skip the error job
(Job Skip Functions)
When paper empty error occurs at
the cassette by specifying the special
paper size or type, the machine skips
the error job and perform the next
job.
Error Job Skip (page 8-78)
Perform remote operation
(Command Center RX)
You can access to the machine
remotely to print, send or download
data.
Administrators can configure the
machine behavior or management
settings.
Command Center RX
(page 2-63)
xviii
> Color and Image Quality Functions
Color and Image Quality Functions
The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.
Basic Color Modes
The basic color modes are as follows.
Color modeDescription
Reference image
BeforeAfter
Auto ColorAutomatically recognizes whether a
document being scanned is color or
black & white.
Full ColorScans a document in full color.page 6-35
GrayscaleScans a document in grayscale.page 6-36
Single ColorPrints in any desired color.page 6-35
Black & WhiteScans a document in black & white.page 6-35
Reference
page
page 6-35
For details, refer to the following:
Color Selection (page 6-35)
xix
> Color and Image Quality Functions
Adjusting Image Quality and Color
To adjust the image quality or color of an image, use the following functions.
Sample image
I want to...
BeforeAfter
Easily adjust the image quality to match your own image
FunctionPage
Adjust the skin color.
Example: Create a tanned effect.
Adjust the blue landscape.
Example: Make the blue more
vivid
Adjust the green landscape.
Example: Change to yellowgreen
Produce overall image vividly.One Touch Image
Remove dark background or
bleed-through from the original
such as a newspaper.
One Touch Image
Adjust
[Portrait Photo]
One Touch Image
Adjust
[Landscape Photo
(Blue)]
One Touch Image
Adjust
[Landscape Photo
(Green)]
Adjust
[Vivid]
Program
[Vivid Copy]
Program
[Newspaper Copy]
page 6-38
page 6-38
page 6-38
page 6-39
page 5-11
page 5-11
Clearly reproduce fine lines, faint
lines, broken lines, and other fine
details in a CAD or other
drawings.
Clearly reproduce the text or
colors of a highlighter.
Program
[Drawing Copy]
Program
[Highlighter Copy]
page 5-11
page 5-11
xx
> Color and Image Quality Functions
Sample image
I want to...
BeforeAfter
Adjust the color precisely.
Adjust the density.Densitypage 6-32
FunctionPage
Adjust the color by strengthening
blue or red tones.
Example: Strengthening red
Change the image by individually
adjusting each of the six colors:
red, blue, green, cyan, magenta,
and yellow.
Example: Changing red tones
close to yellow to yellow, and
cyan tones close to blue to blue
Adjust the saturation.Saturationpage 6-41
Adjust the image quality precisely
Emphasize or blur the image
outline.
Example: Emphasize the image
outlines
Adjust the difference between
dark and light parts of the image.
Color Balancepage 6-36
Hue adjustmentpage 6-37
Sharpnesspage 6-40
Contrastpage 6-40
Darken or lighten the background
(the area with no texts or images)
of a document.
Example: Lightening the
background
Prevent bleed-through in 2-sided
originals.
Adjust the scanned image
Decrease the file size and
produce the characters clearly.
Convert a paper document to PDF
with searchable text.
xxi
Background Density page 6-41
Prevent Bleedthrough
File format
[High Comp. PDF]
File format [PDF] or
[High Comp. PDF]
with [OCR]
page 6-42
page 6-80
page 6-80
> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed Guides
Quick Guide
Start using the
machine quickly
For safe use of the
machine
Explains how to use basic functions of the machine, how to use convenient
features, how to perform routine maintenance, and what to do when problems
occur.
Safety Guide
Provides safety and cautionary information for installation environment and use of
the machine. Be sure to read this guide before using the machine.
Indicates the space required for machine installation, and describes the
cautionary labels and other safety information. Be sure to read this guide before
using the machine.
xxii
> Guides Provided with the Machine
Guides (PDF) on the DVD (Product Library)
Use the machine
thoughtfully
Use the fax functions
Use the ID card
Strengthen security
Easily register
machine information
and configure settings
Print data from a
computer
Directly print a PDF file
Monitor the machine
and printers on the
network
Operation Guide (This Guide)
Explains how to load paper and perform copy, print and scan operations, and
indicates default settings and other information.
FAX Operation Guide
Explains how to use the fax function.
Card Authentication Kit (B) Operation Guide
Explains how to perform authentication using the ID card.
Data Encryption/Overwrite Operation Guide
Explains how to introduce and use the Data Encryption/Overwrite Function, and how
to overwrite and encrypt data.
Command Center RX User Guide
Explains how to access the machine from a Web browser on your computer to
check and change settings.
Printer Driver User Guide
Explains how to install the printer driver and use the printer function.
KYOCERA Net Direct Print Operation Guide
Explains how to print PDF files without launching Adobe Acrobat or Reader.
KYOCERA Net Viewer User Guide
Explains how to monitor your network printing system (the machine) with
KYOCERA Net Viewer.
Scan images and save
with information
File Management Utility User Guide
Explains how to use File Management Utility to set various parameters and send
and save scanned documents.
PRESCRIBE Commands Command Reference
Print without using the
Describes the native printer language (PRESCRIBE commands).
printer driver
Install the following versions of Adobe Reader to view the manuals on the DVD.
Version 8.0 or later
PRESCRIBE Commands Technical Reference
Describes the PRESCRIBE command functions and control for each type of
emulation.
xxiii
> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.
ChapterContents
1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2Installing and Setting up the
Machine
3Preparation before UseExplains preparations and settings that are required in order to use the
4Printing from PCExplains functions that are available when the machine is used as a printer.
5Operation on the MachineExplains the basic procedures for using the machine, such as placing originals,
6Using Various FunctionsExplains convenient functions that are available on the machine.
7Status/Job CancelExplains how to check the status of a job and the job history, and how to cancel
8Setup and Registration
(System Menu)
9User Authentication and
Accounting (User Login,
Job Accounting)
10TroubleshootingExplains what to do when toner runs out, an error is displayed, or a paper jam
Explains part names, cable connections, installation of the software, login,
logout, and other matters related to administration of the machine.
machine, such as how to load paper and create an address book.
making copies, sending documents, and using document boxes.
jobs being printed or waiting to print. Also explains how to check paper and
toner levels, how to check the device status, and how to cancel fax
transmission.
Explains System Menu and how it relates to the operation of the machine.
Explains user login and job accounting.
or other problem occurs.
11AppendixDescribes convenient options that are available for the machine. Provides
information on media types and paper sizes, and gives a glossary of terms.
Explains how to enter characters, and lists the specifications of the machine.
xxiv
> About the Operation Guide (this Guide)
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to
return to the page from which you jumped to the
current page.
Click an item in the Table of
Contents to jump to the
corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational
requirements and restrictions to
operate the machine correctly,
and avoid damage to the
machine or property.
Refer to
Click the underlined text to jump
to the corresponding page.
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
ConventionDescription
[Bold]Indicates keys and buttons.
"Regular"Indicates a message or setting.
xxv
> About the Operation Guide (this Guide)
User Login/Job Accounting
Next
User Login Setting:
Close
Status
Next
Unknown User Settings:
Next
Job Accounting Setting:
m020168
User Login/Job Accounting - Job Accounting Setting
Change
Job Accounting:
Close
Status
Next
Job Accounting Access:
Job Accounting (Local):
Apply Limit:
Copy/Printer Count:
Change
Change
Change
m020174
Conventions Used in Procedures for Operating the Machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To
distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In
addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
OrientationSetting Position
Vertical
orientation
Horizontal
orientation
(-R)
Original
Paper
Original
(X=Length, Y=Width)
OriginalOriginal
PaperPaper
Icons on the touch
panel
Indicated size in this
A4, B5, Letter .etc
A4-R, B5-R, Letter-R
.etc
Guide
*1
OriginalOriginal
Paper
PaperPaper
*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the
following.
Specifications (page 11-20)
xxvii
> Menu Map
Copy
Menu Map
This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.
Some menu names may differ from their reference titles.
Org./Paper/FinishingOriginal Size (page 6-18)
Paper Selection (page 6-19
Mixed Size Originals (page 6-21
Original Orientation (page 6-24
Collate/Offset (page 6-26
Fold (page 6-25
Staple/PunchStaple (page 6-27)
Paper Output (page 6-31
ID Card Copy (page 6-32
Color/Image QualityDensity (page 6-32)
Original Image (page 6-33)
EcoPrint (page 6-34)
Color Selection (page 6-35)
Color Balance (page 6-36)
Hue Adjustment (page 6-37)
)
)
)
)
)
Punch (page 6-29
)
)
)
One-touch Image Adjust (page 6-38)
Sharpness (page 6-40)
Background Density Adj. (page 6-41)
Saturation (page 6-41)
Prevent Bleed-thru (page 6-42)
Contrast (page 6-40)
Trapping (page 6-42)
Erase Colors (page 6-43)
xxviii
> Menu Map
Layout/EditZoom (page 6-43)
Combine (page 6-46
Margin/Centering (page 6-46
Border Erase (page 6-49
Booklet (page 6-51
Duplex (page 6-54
Form Overlay (page 6-58
Erase Shadowed Area (page 6-59
Page # (page 6-60
Cover (page 6-57
Insert Sheets/Chapters (page 6-62
Image Repeat (page 6-65
Text Stamp (page 6-66
Bates Stamp (page 6-69
Memo Page (page 6-63
Poster (page 6-64)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Advanced SetupContinuous Scan (page 6-72)
Auto Image Rotation (page 6-72
Negative Image (page 6-73
Mirror Image (page 6-73
Job Finish Notice (page 6-73
File Name Entry (page 6-74
Priority Override (page 6-74
Repeat Copy (page 6-75
OHP Backing Sheet (page 6-76)
DP Read Action (page 6-77)
Skip Blank Page (page 6-77
Program (page 5-11)
)
)
)
)
)
)
)
)
xxix
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