Kyocera TASKalfa 500ci User Manual

TASKalfa 500ci Series Color Multifunctional Systems

EVERY DOCUMENT. EVERY TASK. EVERY TIME.

TASKalfa 500ci Series Color Multifunctional Systems

Designed with people in mind, the Kyocera TASKalfa 500ci Series denes color multifunctional systems in a whole new way, delivering

the power, performance, quality and ultra-reliability that your growing business demands. So whether you print, scan, copy or fax

– in color or black & white –this series will become an essential partner to your business.

Engineered for the critical demands of any business, each TASKalfa Color MFP features a sleek designon the outside, but more

importantly, advanced imaging technology on the inside. The powerful combination of fast output speeds, Kyocera’s unique

long life technology, solution integration capabilities, and consistent high-image quality engineered into every TASKalfa MFP assures

superior document imaging every time. That’s TASKalfa’s number one priority.

Only from Kyocera

Since 1959, Kyocera has successfully developed innovative

technologies that have helped set industry standards for

engineering and quality. In the eld of document imaging,

Kyocera Mita Corporation is a well-known and respected

provider of leading-edge multifunctional products and laser

printers, as well as software and network solutions to

organizations of all sizes and specializations. Our award-

winning technology incorporates long life imaging components

that can dramatically lower your total cost while providing the

high productivity and exceptional image quality that your

business demands. Kyocera continually strives to raise the bar

for excellence in both products and service including:

• Unparalleled, award-winning reliability

• Easy-to-use technology

• Environmentally friendly devices

• High integrity standards

• Commitment to quality control

High Impact Color Meets Robust Performance

HIGH PERFORMANCE PLUS HIGH END DESIGN

• Superior Color Imaging for a Solid Impression.

Kyocera’s unique micro-particle toner combined with
proven color technology brings brilliant color and
enhanced quality control from the rst print to the last.

• Bring Speed to Your Oce. Four robust models with

output speeds up to 40 pages per minute in color and
50 pages per minute in black will maximize your print and
copy productivity.

• Powerful Scanning. Scan and process documents at

speeds up to 100 images per minute with the Dual Scan
Document Processor for ecient copying or eective
electronic document storage and distribution.

• Keep Sensitive Information Secure. IPv6 compliance,

PDF encryption, printed document guard option, and
optional Data Security Kit provide the condentiality and
security your business demands.

• Integrated Solutions. Leverage the full potential of

your MFP with Kyocera-developed tools and utilities
designed to maximize document management and
accounting capabilities.

COLOR NEVER LOOKED SO GOOD

The TASKalfa 500ci Series brings the WOW factor to your
business. Whether you want to persuade, present or just attract
attention, adding color will raise the bar on your documents
while helping to drive your company’s message.

Powerful, intuitive and incredibly ecient, the proven technology
engineered into every TASKalfa Color MFP delivers brilliant,
high-impact color. In addition, an intelligent color calibration
system puts you in control, while ensuring consistent color
reproduction page after page. Colors are true, gradations are
smooth, and shading is accurate. The result? Vivid color and crisp
black & white documents that reect your professionalism.

• Accessibility. A wide array of Section 508 accessibility

features include an adjustable control panel, enlarged
high-contrast numbers, and easy-open drawers.

The user-friendly 8.5" color touch
screen control panel provides advanced
document handling and functionality
at your ngertips.

EASE OF USE AT EVERY LEVEL

Packed with powerful features and capabilities, our large 8.5" color touch screen control panel was designed with the user
in mind, with an easy-to-read, bright LCD screen, making navigation simple every time you’re at the device. And when you need it,
TASKalfa’s on-board help guide provides simple step-by-step instructions for any task. For added time-savings, you can create
shortcuts for common job settings, so your everyday document imaging functions can be quickly accessed at the touch of a button!

From the color touch screen, users can access the Document Box, an on-board feature that utilizes the TASKalfa high capacity
single and dual hard disk drives for ecient document storage in color and black & white. For added exibility, you can take
advantage of the print-from and scan-to capabilities of the USB Host Interface for portable and secure ‘documents on the go’.

The TASKalfa 500ci Series adds that extra level of control to your document imaging needs to help you save time and become
more ecient. Every Document. Every Task. Every Time.

POWER AT THE DESKTOP

Need to print color booklets for tomorrow’s board meeting, as well as yers for a direct mail
campaign scheduled to go out by end of day? Count on the TASKalfa 500ci Series to deliver.

Kyocera’s advanced KX Driver allows users to take full advantage of the unique features
integrated into each TASKalfa MFP from one common print driver.

The KX Driver gives you access to commonly used print features from one screen. Create
and save a custom prole for your yers and another for those ever-important booklets.
Professionally nished documents are only a click away!

Color Mode

TASKalfa 500ci Series:

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Have a new project that requires advanced color control? Easily modify color settings through
the KX Driver’s Imaging Tab. Advanced color settings for saturation, lightness or contrast of
the overall document can be adjusted to maximize your output quality every time.

Or use the built-in Kyocera Color Optimizer to ensure that a specic color is always correct.
The Color Optimizer lets you improve color selection for precise color replication when it
matters most – for example, when printing your corporate logo. Simply sample a targeted
color, print a corresponding matrix, and choose the appropriate selection for optimized
document output.

FLEXIBILITY TO GROW WITH YOUR BUSINESS D

Optional 1,000 Sheet Finisher

• Multi-Position Staple

• Document Sorting

• 16 lb Bond – 90 lb Index

Optional 3,000 Sheet Finisher

• Multi-Position Staple

• Optional 2 and 3 Hole Punch

• Optional 7 Bin Mailbox

• 16 lb Bond – 120 lb Index

Power, Performance, Flexibility

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PERFORMANCEWHEN IT MATTERS MOST

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1. Advanced Paper Handling – An innovative paper path
design allows for a variety of paper weights through the
trays, giving you the exibility to satisfy virtually all your
print and copy needs.

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6

10

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2. Finishing – Advanced nishing options including staple,
hole punch and booklet making, help to bring the
professional touch in-house.

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3. Optional Dual Scan Document Processor – At less
than one second per page, the document processor’s dual
scan capability dramatically improves productivity and
handles mixed originals with ease for a robust scanning

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solution in both full color and black & white.

4. Color Touch Screen Control Panel –Hard key and touch

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screen access for ease of use and navigation to all system
features and functions.

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5. Document Box – Create a simple way to store, secure and
access critical documents at the device through TASKalfa's
unique on-board document storage capability.

6. USB Host Interface – Conveniently print-from and

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scan-to any USB drive right from the touch screen control
panel in PDF, JPEG, TIFF and XPS le formats.

7. Kyocera Micro-Particle Toner – Consistent size and

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shape toner particles deliver superior image quality in both
color and black & white.

• 500ci/400ci – 25,000 pages Black, 18,000 pages CMY

• 300ci/250ci – 20,000 pages Black, 12,000 pages CMY

@ 5% coverage

@ 5% coverage

Two Document Processor Options

• 100 Sheet Dual Scan Document Processor with
scan speeds up to 100 images per minute

• 100 Sheet Reversing Automatic Document
Processor with scan speeds up to 75 images
per minute

Optional Booklet Folder for
3,000 Sheet Finisher

• Folding up to 16 Sheets

• Saddle Stitch

• Letter to Ledger Sized Sheets

• 16 lb Bond - 120 lb Index

Dual 500 Sheet Trays

• Statement to Ledger Sized Sheets

• 16 lb Bond – 90 lb Index

3,000 Sheet Large Capacity Tray

• Letter Sized Sheets

• 16 - 28 lb Bond

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8. Optional Paper Trays – Add either a 3,000 sheet large
capacity tray to maximize your productivity or dual
500 sheet paper trays for the versatility to match your
business needs.

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9. Multi-Purpose Tray – A standard 100 sheet multi-purpose
paper tray can handle mixed media types, from statement
to ledger, and up to 120 lb Index for your special jobs.

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1 Optional Fax – Add up to two optional G3 fax systems

for one space-saving footprint. The standard multi-send
feature combines fax and scanning for a truly ecient
communication device.

Leverage the Full Potential of Your TASKalfa MFP

BOOST EFFICIENCY PLUS SHARE AND STORE FILES WITH HIGH SPEED SCANNING

The ability to communicate and share documents eciently and securely allows everyone in your company to be more productive and cost ecient.
The TASKalfa 500ci Series’ high quality color scan capabilities combined with advanced multi-send functionality allows users to deliver documents
to multiple destinations, all from a simple click of the start button. Full color PDF, JPEG, TIFF, and XPS les, as well as black & white PDF and

TIFF les, can be sent quickly and securely across your network.

Think Outside the Box

Scanning, storing and archiving electronic documents is a growing
trend for many businesses. With the TASKalfa 500ci Series, your
important documents can be preserved digitally, simplifying
distribution and accessibility within your company.

Scan full color documents at speeds up to 100 images per

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minute (ipm)
Add Kyocera’s optional document workow and storage

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solutions for document management at your ngertips
Optional KYOcapture Solutions oer you indexing and

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advanced document workow capabilities

Congured to Your Business Needs

Is your oce a scanning intensive environment, or are you just
beginning a scanning workow? In either case, the TASKalfa
500ci Series provides you the exibility to choose the optional
document processor that’s right for you:

100 sheet Dual Scan Document Processor (DSDP) for

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consistent high speed, high performance scanning
100 sheet Reversing Automatic Document Processor

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(RADF) for less frequent scanning applications
Flexibility to upgrade your document processor option as

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your business needs evolve

“Documents on the Go”

Typical scan-to locations, such as scan to folder and e-mail,
are key in most oce environments, but what if your business
demands more? With the standard USB Host Interface you
have true document portability!

Scan hardcopy originals conveniently and eciently

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from the document processor option that best suits
your business
Save as PDF, JPEG, TIFF, and XPS le formats directly

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to a USB drive
Ensure higher levels of security for sensitive information

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Multiple “Scan-to” Locations

Whether your priority is for the highest scan quality or
the smallest file size, the TASKalfa 500ci Series scan
functionality can be set accordingly. Standard scanning
capabilities include:

Scan to e-mail, Scan to Folder (SMB), Scan to FTP, Scan

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to USB, WSD Scanning (Windows® Vista), TWAIN Scanning
200 - 600 dpi resolution

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High compression of scanned PDFs

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Password protection and encryption directly from the

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touch screen control panel

Kyocera Solutions to Maximize Performance

DOCUMENT CREATION & OUTPUT

Printing the business documents you create and use everyday
is essential for eective communication, both inside and

outside your company. Kyocera’s Solutions for Document
Creation & Output improve workplace productivity and eciency. Kyocera’s
native page description language, PRESCRIBE®, oers your business a
exible, on-demand printing solution for forms, letterhead and similar
corporate documents. PRESCRIBE eliminates the cost and storage space
associated with preprinted forms.

Enhance your Windows® desktop through Kyocera’s KX Driver and
PDF Direct Print for fast printing and full access to device features.
Another robust output feature is Kyocera’s USB Host Interface. At the
control panel, users can print-from, and scan-to, a USB drive inserted into
the device. This ensures both condentiality and ecient output time after
time.

SECURITY & COMPLIANCE

Securing your business assets and maintaining condentiality

of data is a growing strategic initiative for many companies.
Kyocera’s Solutions addressing Security & Compliance are
incredibly exible to t the needs of your diverse network and your company’s
printing, copying or scanning requirements.

Kyocera provides a range of optional security solutions: Our Data Security
Kit ensures your business critical information is never compromised; device
printing features such as Secure Print and Virtual Mailbox requires
passwords to enable output directly at the device, and the KX Driver allows
you to add a Security Watermark to your documents to deter unauthorized
copying. Kyocera’s server-based PrintQ Manager Secure Job Release
allows users to access their secured documents stored at a server from any
PrintQ-enabled TASKalfa MFP; and for businesses and organizations
instituting IPv6 (Internet Protocol version 6) to their infrastructure, an
IPv6-compliant network interface for Kyocera Printers and MFPs ensures
compliance and security standards can be met.

DOCUMENT MANAGEMENT

Scanning, routing, archiving and retrieving documents
streamline any company’s workow. The TASKalfa 500ci Series

provides your business with easy-to-use scan features, while
also oering more robust Document Management solutions such as our
KYOcapture and KYOcapture Express. KYOcapture integrates with many
of the industry’s best recognized document management systems such as
SentryFile, LaserFiche®, Documentum®, SharePoint® and more.

For businesses requiring ‘on-demand’ access of documents at the MFP,
Kyocera’s Document Box is a critical feature that allows users to scan-to,
and print-from, the hard drive of your MFP.

Kyocera’s Document Management Solutions are scalable and exible for
your business, delivering a solution that ts your company’s requirements
today, and an upgrade path for your growing requirements tomorrow.

NETWORK & DEVICE MANAGEMENT

Kyocera’s suite of Network & Device Management Solutions
provides your IT infrastructure with the essential tools it needs

to manage and maintain your output devices, keeping your
operation running eciently. This comprehensive set of value-added
utilities and software include the PC-based KMnet Viewer and web-based
KMnet Admin for device management, cost control and department
accounting; and PrintQ Manager, a device management solution that
incorporates print queue monitoring and server-based security for output
of documents.

Equitrac®, a leading cost accounting and recovery software, integrates as
an embedded solution. Both Equitrac Express and Equitrac Oce are
available to simplify print/copy tracking, enforce color output quotas,
provide accurate document cost control, and much more.

CREATING PROACTIVE BUSINESS SOLUTIONS WHILE WORKING TO KEEP THE FUTURE GREEN

Kyocera is committed to pursuing a harmonious balance between economic development and environmental preservation. We adhere to the goals of
our worldwide Environmental Action Plan in developing oce solutions with environmentally-friendly and superior energy- and supply-saving features,
without compromising your productivity.

• Long Life Components and Consumables • Power-Saving Sleep Mode

• Energy Star Compliant • Duplex and Combine Copy Modes

• Restriction of Hazardous Substances (RoHS) Compliant • Low Noise Levels

• Fast Warm-up Time • Minimal Ozone Emissions

Kyocera Mita America was awarded the 2008 Excellence in Partnership (EIP) award for Industry Green Contractor from the U.S. Government's General
Services Administration (GSA) in recognition for its environmental commitment. In addition, our U.S. facility’s Environmental Management System (EMS)
has achieved ISO14001:2004 certication, which distinguishes corporations that eectively manage how their activities, products and services impact
the environment.

TASKalfa 500ci Series

Shown with Optional

DSDP, 500 x 2 Tray, and

3,000 Sheet Finisher

50.9 W x 26.8 D x 48.8 H

Shown with Optional

DSDP, 500 x 2 Tray, and

1,000 Sheet Finisher

48.8 W x 26.8 D x 48.8 H

Shown with

Optional DSDP and

3,000 Sheet LCT

23.8 W x 26.8 D x 48.8 H

Color Touch

Screen Interface

Screen Dimensions:

8.5" measured diagonally

Basic Specifications

Configuration Color Multifunctional Systems - Print/Scan/Copy/Optional Fax
Pages Per Minute 500ci - Letter: 50 ppm Black / 40 ppm Color; Legal and Ledger: 25 ppm Black / 19 ppm Color

400ci - Letter: 40 ppm Black / 40 ppm Color; Legal and Ledger: 19 ppm Black / 19 ppm Color
300ci - Letter: 30 ppm Black / 30 ppm Color; Legal and Ledger: 15 ppm Black / 15 ppm Color

250ci - Letter: 25 ppm Black / 25 ppm Color; Legal and Ledger: 13 ppm Black / 13 ppm Color
Warm-up Time 500ci / 400ci: 45 Seconds or Less; 300ci / 250ci: 30 Seconds or Less
First Copy/Print Out Time 500ci - Black: 4.9 Seconds; Color: 6.9 Seconds / 400ci - Black 5.3 Seconds; Color 6.9 Seconds /

300ci / 250ci - Black 6.2 Seconds; Color 8.1 Seconds
Resolution/Bit Depth 600 x 600 dpi / 8 Bit Color Depth
Memory/Hard Disk Drive 500ci / 400ci: 2 GB RAM / 160 GB x 2 HDDs; 300ci / 250ci: 2 GB RAM / 80 GB HDD
Duplex Standard Stackless, Statement to Ledger, 16 lb Bond - 90 lb Index; 5.5" x 8.5" – 11" x 17"
Electrical Requirements/Weight 120V, 60Hz, 12 Amps / 233 lbs (mainframe only)
Max Monthly Duty Cycle 500ci: 200,000 Pages Per Month; 400ci: 160,000 Pages Per Month;

300ci: 130,000 Pages Per Month; 250ci: 100,000 Pages Per Month

Paper Supply

Standard Paper Sources Dual 500 Sheet Trays, 100 Sheet MPT; Auto Selection / Switching, Add Paper While Running
Optional Paper Sources Dual 500 Sheet Paper Trays (PF-720); 3,000 Sheet Large Capacity Tray (PF-760)
Paper Capacity Standard: 1,100 Sheets; Maximum: 4,100 Sheets
Paper Size 5.5" x 8.5" – 11" x 17" (Statement to Ledger)
Paper Weight Trays: 16 lb Bond - 90 lb Index; MPT: 16 lb Bond - 120 lb Index; (PF-760): 16 - 28 lb Bond
Input Materials Bond Paper, Recycled Paper, Transparencies, Cardstock, Envelopes

Print Specifications

Controller 500ci / 400ci: IBM PowerPC 750 GL / 800 MHz; 300ci / 250ci: IBM PowerPC 750 FL / 600 MHz
PDLs/Emulations PRESCRIBE, PCL6 (5c, XL), KPDL3 (PS3), XPS (Direct Print)
Fonts 136 KPDL3, 93 PCL6, 8 Windows Vista, 1 Bitmap
Windows OS Compatibility Windows 2000 / XP / 2003 / Vista / 2008
Novell OS Compatibility Novell NetWare® 3.x/4.x/5.x/6.x
MAC OS Compatibility Mac OS 10.x
UNIX OS Compatibility Sun OS 4.1.x; Solaris 2.x; AIX; HP-UX (LPR)
Interfaces Standard: 10/100BaseTX, Hi-Speed USB 2.0, USB Host Interface, 2 Expansion Slots
Network Print and Supported Protocols TCP/IP, IPX/SPX, AppleTalk, NetBEUI, IPv6, IPsec, SSL, WSD Print
Drivers KX Driver, Mini Driver, KX Driver for XPS, XPS Mini Driver, Network Fax Driver, PPD for MAC
Utilities PRESCRIBE, PDF Direct Print, KMnet Admin, KMnet for Accounting, KMnet Viewer, Kyocera Command Center

Scan Specifications Color and Black & White Scanner

Scan Resolutions 200, 300, 400, 600 dpi
File Formats Black & White: PDF, TIFF; Color: PDF, JPEG, TIFF, XPS
PDF Extension High Compression PDF, Encrypted PDF
Connectivity/Supported Protocols 10/100BaseTX / TCP/IP
Scanning Functions Scan to Folder (SMB), Scan to e-Mail, Scan to FTP, Scan to USB, WSD Scan, TWAIN Scan
Driver TWAIN/W1A Driver

Copy Specifications

Image Mode Text, Photo, Text / Photo, Auto, Manual, Map
Continuous Copy 1 - 999 / Auto Reset to 1
Additional Features Positive / Negative Reverse, Mirror Image, Rotate Copy, Border Erase, Split Copy, Electronic Sort,

Margin Shift, XY Zoom
Job Management Job Interrupt, Job Build, 10 Job Programs, Repeat Copy, 1,000 Department Codes
Color Adjustment One Touch, Color Balance, Hue, Auto Exposure, Sharpness, Color Calibration, ACS
Magnification/Zoom Full Size, 5 Reduction, 5 Enlargement Preset Ratios, 25 - 400% in 1 step increments
Document Box Custom Box, Job Box, Removable Memory Box, Fax Box (with optional Fax System)

Fax Specifications Fax System (Q) / Internet Fax Kit (A) (requires Fax System Q)

Compatibility G3 Fax
Data Compression MMR, MR, MH, JBIG
Transmission Speed/Modem Speed Approximately 3 seconds per page / 33.6 Kbps
Fax Memory Standard: 12 MB; Maximum: 120 MB
Driver KM Network Fax Driver
Fax Functions Duplex TX/RX, Confidential RX/TX, F-Code RX/TX, Broadcasting, Fax Box, Dual Fax

Optional Document Processors DP-760 or DP-750

Type/Capacity (DP-760) Dual Scan Document Processor / 100 Sheets

(DP-750) Reversing Automatic Document Processor / 100 Sheets

DSDP Scan Speed (DP-760) 500ci/400ci - Simplex: 75 ipm/Duplex: 100 ipm (300 dpi); 300ci/250ci - Simplex: 50 ipm/Duplex: 60 ipm (300 dpi)
RADF Scan Speed (DP-750) 500ci/400ci - Simplex: 75 ipm/Duplex: 45 ipm (300 dpi); 300ci/250ci - Simplex: 50 ipm/Duplex: 30 ipm (300 dpi)
Acceptable Originals/Weights 5.5" x 8.5" – 11" x 17", Mixed Size Originals / 9 - 42 lb Bond

Optional 3,000 Sheet Finisher DF-760 (Requires JS-720, AK-720)

Stack/Staple Capacity Main Tray: 3,000 Sheets; Sub Tray(B): 200 Sheets; Sub Tray(C): 50 Sheets / 50 Sheets: 8.5" x 11";

30 Sheets: 8.5" x 14", 11" x 17"
Paper Size Main Tray: 8.5" x 11" – 11" x 17"; Sub Tray(B): 5.5" x 8.5" – 11" x 17"; Sub Tray(C): 8.5" x 11"
Paper Weight Main Tray: 16 lb Bond - 90 lb Index Duplex; 16 lb Bond - 120 lb Index Simplex; Sub Tray (B/C): 16 - 24 lb Bond
Edge Staple Position 3 Positions: Top Left, Bottom Left, Center Bind
Optional Multi-Bin Mailbox (MT-720) Includes 7 Trays; Supports 16 lb Bond – 90 lb Index

Stack Capacity per Bin: 100 Sheets: 5.5" x 8.5", 8.5" x 11"; 50 Sheets: 8.5" x 14", 11" x 17"
Optional Punch (PH-5A) 2 and 3 Hole Punch Unit, Supports 8.5" x 11" - 11" x 17", 16 lb Bond - 110 lb Index
Optional Saddle Stitch/Fold (BF-720) Supports 8.5" x 11", 8.5" x 14", 11" x 17", 16 lb Bond – 120 lb Index; Over 20 lb Bond Single Sheet

Folding Capacity: 1-3 Sheets - 30 Booklets; 4-6 Sheets - 20 Booklets; 7-16 Sheets - 10 Booklets

Optional 1,000 Sheet Finisher DF-780 (Requires JS-720)

Stack/Staple Capacity 1,000 Sheets; 50 Sheets: 8.5" x 11"; 30 Sheets: 8.5" x 14", 11" x 17"
Paper Size / Weight 8.5" x 11" - 11" x 17" / 16 - 28 lb Bond
Edge Staple Position 3 Position: Top Left, Bottom Left, 2 Point Long Edge

Additional Options

KYOcapture, KYOcapture Express, Equitrac, Fax Memory, Platen Cover Type (E), Job Separator (JS-720), Attachment Kit (AK-720), Stand; Data Security
Kit (E) Provides Security Overwrite and Encryption for Print, Copy, and Scan; Printed Document Guard KIT (A), Original Hard Copy Holder (DT-710)

Specifications and design are subject to change without notice.For the latest on connectivity visit www.kyoceramita.com
All trademarks are the property of their respective owners.

Kyocera Mita America, Inc. Headquarters: 225 Sand Road, Fairfield, NJ 07004-0008, USA ©2008 Kyocera Mita America, Inc
IC# 855D400181