Kyocera TASKalfa 358ci operation manual

kyoceradocumentsolutions.com

Operation Guide

TASKalfa 508ci TASKalfa 408ci TASKalfa 358ci

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our genuine toner containers, which have passed rigorous quality
control testing, to maintain quality.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.

i

Contents

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview ................................................................................................................................ xi

Machine Features ................................................................................................................. xii

Color and Image Quality Functions .................................................................................. xvii

Basic Color Modes ..................................................................................................... xvii

Adjusting Image Quality and Color............................................................................. xviii

Guides Provided with the Machine..................................................................................... xx

About the Operation Guide (this Guide) .......................................................................... xxii

Structure of the guide................................................................................................. xxii

Conventions Used in This Guide................................................................................ xxiii

Menu Map............................................................................................................................ xxv

1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Radio Tag Technology .............................................................................................. 1-8

Other precautions (for users in California, the United States) ................................... 1-8

Legal Restriction on Copying/Scanning .................................................................... 1-8

EN ISO 7779 ............................................................................................................. 1-8

EK1-ITB 2000 ............................................................................................................ 1-8

Wireless Connection (Mexico only) ........................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................. 1-8

Limited Use of This Product (If equipped) ................................................................. 1-9

Legal Information .................................................................................................... 1-10

Energy Saving Control Function ............................................................................. 1-16

Automatic 2-Sided Print Function ............................................................................ 1-16

Resource Saving - Paper ........................................................................................ 1-16

Environmental benefits of "Power Management" .................................................... 1-16

Energy Star (ENERGY STAR®) Program ............................................................... 1-16

2 Installing and Setting up the Machine .................................................. 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-5

Connecting the Machine and Other Devices .................................................................. 2-6

Connecting Cables ............................................................................................................ 2-7

Connecting LAN Cable .............................................................................................. 2-7

Connecting USB Cable ............................................................................................. 2-8

Connecting the Power Cable .................................................................................... 2-8

Power On/Off ..................................................................................................................... 2-9

Power On .................................................................................................................. 2-9

Power Off .................................................................................................................. 2-9

Using the Operation Panel ............................................................................................. 2-10

Operation Panel Keys ............................................................................................. 2-10

Adjusting the Operation Panel Angle ...................................................................... 2-11

Touch Panel ..................................................................................................................... 2-12

Using the Touch Panel ............................................................................................ 2-12

Home Screen .......................................................................................................... 2-14

Assigning Functions to Function Keys .................................................................... 2-20

ii

Display for Device Information ................................................................................ 2-22

Display Setting Screen ............................................................................................ 2-23

Display of Keys That Cannot Be Set ....................................................................... 2-24

Original Preview ...................................................................................................... 2-24

Entering Numbers ................................................................................................... 2-26

Help Screen ............................................................................................................ 2-28

Accessibility Functions (Magnifying the View) ........................................................ 2-29

Login/Logout ................................................................................................................... 2-30

Login ....................................................................................................................... 2-30

Logout ..................................................................................................................... 2-31

Default Settings of the Machine ..................................................................................... 2-32

Setting Date and Time ............................................................................................ 2-32

Network Setup ................................................................................................................. 2-33

Configuring the Wired Network ............................................................................... 2-33

Configuring the Wireless Network ........................................................................... 2-35

Setting Wi-Fi Direct ................................................................................................. 2-40

Configuring NFC ..................................................................................................... 2-42

Energy Saver function .................................................................................................... 2-43

Low Power Mode .................................................................................................... 2-43

Sleep ....................................................................................................................... 2-43

Auto Sleep ............................................................................................................... 2-44

Sleep Rules (models for Europe) ............................................................................ 2-44

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-44

Energy Saver Recovery Level ................................................................................. 2-44

Weekly Timer Settings ............................................................................................ 2-44

Power Off Timer (models for Europe) ..................................................................... 2-45

Quick Setup Wizard ......................................................................................................... 2-46

Installing Software .......................................................................................................... 2-49

Software on DVD (Windows) .................................................................................. 2-49

Installing Software in Windows ............................................................................... 2-50

Uninstalling the Software ........................................................................................ 2-56

Installing Software in Mac Computer ...................................................................... 2-57

Setting TWAIN Driver .............................................................................................. 2-59

Setting WIA Driver ................................................................................................... 2-61

Checking the Counter ..................................................................................................... 2-62

Additional Preparations for the Administrator ............................................................. 2-63

Sending Documents to a PC ................................................................................... 2-63

Strengthening the Security ...................................................................................... 2-63

Command Center RX ...................................................................................................... 2-65

Accessing Command Center RX ............................................................................ 2-66

Changing Security Settings ..................................................................................... 2-67

Changing Device Information .................................................................................. 2-67

E-mail Settings ........................................................................................................ 2-68

Registering Destinations ......................................................................................... 2-72

Creating a New Custom Box ................................................................................... 2-73

Printing a Document Stored in a Custom Box ......................................................... 2-74

Transferring Data from Our Other Products ................................................................. 2-75

Migrating the Address Book .................................................................................... 2-75

3 Preparation before Use .......................................................................... 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in the Cassettes ........................................................................................... 3-5

Loading in the Large Capacity Feeder ...................................................................... 3-9

iii

Paper Stopper .................................................................................................................. 3-11

Envelope Stack Guide ..................................................................................................... 3-12

Stack Level Adjuster ....................................................................................................... 3-13

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-14

Making a Note of the Computer Name and Full Computer Name .......................... 3-14

Making a Note of the User Name and Domain Name ............................................. 3-14

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-16

Configuring Windows Firewall ................................................................................. 3-19

Turn off password-protected sharing (Windows 10 only) ........................................ 3-23

Scan to Folder Setup Tool for SMB ........................................................................ 3-24

Registering Destinations in the Address Book ............................................................ 3-29

Adding a Destination (Address Book) ..................................................................... 3-29

Adding a Destination on One Touch Key ................................................................ 3-35

4 Printing from PC ..................................................................................... 4-1

Printer Driver Print Settings Screen ................................................................................ 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 10) ..................................... 4-3

Printing from PC ................................................................................................................ 4-4

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Banner Printing ......................................................................................................... 4-9

Canceling Printing from a Computer ....................................................................... 4-13

Printing from the Handheld Device ............................................................................... 4-14

Printing by AirPrint .................................................................................................. 4-14

Printing by Google Cloud Print ................................................................................ 4-14

Printing by Mopria ................................................................................................... 4-14

Printing with Wi-Fi Direct ......................................................................................... 4-14

Printing with NFC .................................................................................................... 4-15

Printing Data Saved in the Printer ................................................................................. 4-16

Specifying the Job Box from a Computer and Storing the Job ............................... 4-16

Printing Documents from Private Print Box ............................................................. 4-17

Deleting the Documents Stored in the Private Print Box ......................................... 4-17

Printing Document from Stored Job Box ................................................................. 4-18

Deleting the Documents Stored in the Stored Job Box ........................................... 4-18

Printing Document from Quick Copy Box ................................................................ 4-19

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-19

Printing Document from Proof and Hold Box .......................................................... 4-20

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-20

Monitoring the Printer Status (Status Monitor) ............................................................ 4-21

Accessing the Status Monitor .................................................................................. 4-21

Exiting the Status Monitor ....................................................................................... 4-21

Quick View State ..................................................................................................... 4-21

Printing Progress Tab ............................................................................................. 4-22

Paper Tray Status Tab ............................................................................................ 4-22

Toner Status Tab .................................................................................................... 4-22

Alert Tab .................................................................................................................. 4-23

Status Monitor Context Menu .................................................................................. 4-23

Status Monitor Notification Settings ........................................................................ 4-24

5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Loading Paper in the Multipurpose Tray ......................................................................... 5-6

Favorites ............................................................................................................................ 5-9

Registering Favorites .............................................................................................. 5-10

Recalling Favorites .................................................................................................. 5-10

iv

Editing Favorites ..................................................................................................... 5-11

Deleting Favorites ................................................................................................... 5-11

Application ....................................................................................................................... 5-12

Installing Applications .............................................................................................. 5-12

Activating Applications ............................................................................................ 5-13

Deactivating Applications ........................................................................................ 5-14

Uninstalling Applications ......................................................................................... 5-14

Registering Shortcuts

(Copy, Send, and Document Box Settings) .................................................................. 5-15

Adding Shortcuts ..................................................................................................... 5-15

Editing Shortcuts ..................................................................................................... 5-16

Deleting Shortcuts ................................................................................................... 5-16

Copying ............................................................................................................................ 5-17

Basic Operation ....................................................................................................... 5-17

Proof Copy .............................................................................................................. 5-19

Interrupt Copy ......................................................................................................... 5-20

Canceling Jobs ........................................................................................................ 5-20

Frequently-Used Sending Method ................................................................................. 5-21

Sending Document via E-mail ........................................................................................ 5-22

Configuring Settings before Sending ...................................................................... 5-22

Sending Scanned Document via E-mail .................................................................. 5-22

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-24

Configuring Settings before Sending ...................................................................... 5-24

Sending Document to Desired Shared Folder on a Computer ................................ 5-24

Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-27

Configuring Settings before Sending ...................................................................... 5-27

Sending Document to Folder on an FTP Server ..................................................... 5-27

Scanning using TWAIN or WIA ...................................................................................... 5-29

Configuring Settings before Sending ...................................................................... 5-29

Scanning Document Using Application ................................................................... 5-29

Scanning Document stored in a Custom Box .............................................................. 5-30

Configuring Settings before Sending ...................................................................... 5-30

Scanning Document Stored in a Box ...................................................................... 5-30

Useful Sending Method .................................................................................................. 5-31

WSD Scan ........................................................................................................................ 5-32

Installing the Driver ................................................................................................. 5-32

Executing WSD scan .............................................................................................. 5-33

DSM Scan ......................................................................................................................... 5-35

Configuring Settings before Sending ...................................................................... 5-35

Executing DSM Scan .............................................................................................. 5-35

Scanning with File Management Utility ......................................................................... 5-37

Configuring Settings before Sending ...................................................................... 5-37

Using FMU Connection to Scan an Original ........................................................... 5-37

Sending to Different Types of Destinations (Multi Sending) ....................................... 5-38

Send to Me (Email) .......................................................................................................... 5-39

Configuring Settings before Sending ...................................................................... 5-39

Sending a document to the mail address of the logged in user .............................. 5-39

Using a Fax Server to Send (Fax Server Send) ............................................................ 5-40

Canceling Sending Jobs ................................................................................................. 5-42

Handling Destination ...................................................................................................... 5-43

Specifying Destination ............................................................................................. 5-43

Choosing from the Address Book ........................................................................... 5-43

Choosing from the One Touch Key ......................................................................... 5-45

Choosing from the Speed Dial ................................................................................ 5-45

Checking and Editing Destinations ......................................................................... 5-46

Confirmation Screen of Destinations ....................................................................... 5-47

Recall ...................................................................................................................... 5-47

How to use the FAX Function ........................................................................................ 5-48

Using Document Boxes .................................................................................................. 5-49

What is Custom Box? .............................................................................................. 5-49

v

What is Job Box? .................................................................................................... 5-49

What is USB Drive Box? ......................................................................................... 5-50

Fax Box ................................................................................................................... 5-50

Basic Operation for Document Box ......................................................................... 5-50

Creating a New Custom Box ................................................................................... 5-54

Editing Custom Box ................................................................................................. 5-55

Deleting Custom Box .............................................................................................. 5-56

Storing Documents to a Custom Box ...................................................................... 5-56

Printing Documents in Custom Box ........................................................................ 5-57

Saving Scanned Documents to a Custom Box ....................................................... 5-58

Sending Documents in Custom Box ....................................................................... 5-59

Sending Documents in Custom Box to E-mail Address of Logged in User ............. 5-60

Moving Documents in Custom Box ......................................................................... 5-60

Copying Documents in Custom Box into Other Boxes ............................................ 5-61

Copying Documents in Custom Box to USB Drive .................................................. 5-61

Joining Documents in Custom Box ......................................................................... 5-62

Deleting Documents in Custom Box ....................................................................... 5-63

Job Box ............................................................................................................................ 5-64

Outputting Repeat Copy Jobs ................................................................................. 5-64

Form for Form Overlay ............................................................................................ 5-65

Operating using Removable USB Drive ........................................................................ 5-66

Printing Documents Stored in Removable USB Drive ............................................ 5-66

Saving Documents to USB Drive (Scan to USB) .................................................... 5-68

Check the USB Drive Information ........................................................................... 5-69

Removing USB Drive .............................................................................................. 5-69

Using the Internet Browser ............................................................................................ 5-70

Launching and Exiting the Browser ......................................................................... 5-70

Using the Browser Screen ...................................................................................... 5-71

Manual Staple .................................................................................................................. 5-72

6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-6

Custom Box (Store File, Printing, Send) ................................................................. 6-10

USB Drive (Store File, Printing Documents) ........................................................... 6-16

Functions ......................................................................................................................... 6-19

Original Size ............................................................................................................ 6-20

Paper Selection ....................................................................................................... 6-21

Mixed Size Originals ............................................................................................... 6-22

Original Orientation ................................................................................................. 6-24

Collate/Offset .......................................................................................................... 6-25

Staple/Punch ........................................................................................................... 6-26

Paper Output ........................................................................................................... 6-30

ID Card Copy .......................................................................................................... 6-31

Org. Manual Feed (DP) ........................................................................................... 6-31

Density .................................................................................................................... 6-31

Original Image ......................................................................................................... 6-31

EcoPrint ................................................................................................................... 6-33

Color Selection ........................................................................................................ 6-34

Color Balance .......................................................................................................... 6-35

Hue Adjustment ....................................................................................................... 6-36

One-touch Image Adjust ......................................................................................... 6-37

Sharpness ............................................................................................................... 6-39

Background Density Adj. (Background Density Adjustment) .................................. 6-39

Saturation ................................................................................................................ 6-40

Prevent Bleed-thru .................................................................................................. 6-40

Contrast ................................................................................................................... 6-41

vi

Trapping .................................................................................................................. 6-41

Zoom ....................................................................................................................... 6-42

Combine .................................................................................................................. 6-44

Margin/Centering, Margin, Centering ...................................................................... 6-46

Border Erase, Border Erase/Full Scan .................................................................... 6-48

Erase Shadowed Areas .......................................................................................... 6-49

Duplex ..................................................................................................................... 6-50

Cover ....................................................................................................................... 6-53

Form Overlay .......................................................................................................... 6-54

Page # ..................................................................................................................... 6-55

Memo Page ............................................................................................................. 6-57

Poster ...................................................................................................................... 6-58

Insert Sheets/Chapters ........................................................................................... 6-59

Image Repeat .......................................................................................................... 6-60

Text Stamp .............................................................................................................. 6-61

Bates Stamp ............................................................................................................ 6-65

Continuous Scan ..................................................................................................... 6-68

Negative Image ....................................................................................................... 6-68

Mirror Image ............................................................................................................ 6-68

Job Finish Notice ..................................................................................................... 6-69

File Name Entry ...................................................................................................... 6-69

Priority Override ...................................................................................................... 6-70

Repeat Copy ........................................................................................................... 6-70

OHP Backing Sheet ................................................................................................ 6-71

DP Read Action ....................................................................................................... 6-72

Detect Multi-fed Originals ........................................................................................ 6-72

Detect Stapled Originals ......................................................................................... 6-72

Skip Blank Page ...................................................................................................... 6-73

Quiet Mode .............................................................................................................. 6-73

2-sided/Book Original .............................................................................................. 6-73

Sending Size ........................................................................................................... 6-75

Long Original ........................................................................................................... 6-75

File Format .............................................................................................................. 6-76

File Separation ........................................................................................................ 6-81

Scan Resolution ...................................................................................................... 6-81

Email Subject/Body ................................................................................................. 6-82

Send and Print ........................................................................................................ 6-82

Send and Store ....................................................................................................... 6-82

FTP Encrypted TX ................................................................................................... 6-83

File Size Confirmation ............................................................................................. 6-83

Delete after Printed ................................................................................................. 6-83

Delete after Transmitted .......................................................................................... 6-83

Storing Size ............................................................................................................. 6-84

Encrypted PDF Password ....................................................................................... 6-84

JPEG/TIFF Print ...................................................................................................... 6-85

XPS Fit to Page ....................................................................................................... 6-85

7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-8

Checking Job History ....................................................................................................... 7-9

Checking the Detailed Information of Histories ....................................................... 7-10

Sending the Log History .......................................................................................... 7-10

Job Operation .................................................................................................................. 7-11

Pause and Resumption of Jobs .............................................................................. 7-11

Canceling of Jobs .................................................................................................... 7-11

Priority Override for Waiting Jobs ........................................................................... 7-11

Reordering Print Jobs ............................................................................................. 7-12

vii

Device Information .......................................................................................................... 7-13

Checking the Remaining Amount of Toner and Paper (Supplies/Paper) ................... 7-15

8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-4

Device Settings ......................................................................................................... 8-7

Notification/Report ................................................................................................... 8-24

Function Settings .................................................................................................... 8-32

Network Settings ..................................................................................................... 8-50

Security Settings ..................................................................................................... 8-67

Job Accounting/Authentication ................................................................................ 8-78

Add/Delete Application ............................................................................................ 8-78

Adjustment/Maintenance ......................................................................................... 8-78

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Job Account from PC ......................................................................... 9-2

Managing the Users to Use TWAIN for Scanning ..................................................... 9-2

Managing the Users to Use WIA for Scanning .......................................................... 9-2

Managing the Users to Send Faxes from a PC ......................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-4

Authentication Security ............................................................................................. 9-4

Adding a User (Local User List) ................................................................................ 9-7

Changing User Properties ....................................................................................... 9-11

User Login Administration for Printing ..................................................................... 9-13

Managing the Users to Scan Using TWAIN ............................................................ 9-14

Managing the Users to Scan Using WIA ................................................................. 9-15

Managing the Users that Send Faxes from a PC .................................................... 9-16

Local Authorization .................................................................................................. 9-17

Server Settings ........................................................................................................ 9-18

Group Authorization Settings .................................................................................. 9-19

Guest Authorization Settings ................................................................................... 9-22

Obtain NW User Property ....................................................................................... 9-25

Simple Login Settings ............................................................................................. 9-27

ID Card Settings ...................................................................................................... 9-30

PIN Login ................................................................................................................ 9-32

Using User Login Administration .................................................................................. 9-33

Login/Logout ........................................................................................................... 9-33

Overview of Job Accounting .......................................................................................... 9-34

To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-34

Managing the Scan Job Account by Using TWAIN ................................................. 9-34

Managing the Scan Job Account by Using WIA ...................................................... 9-34

Managing the FAX Job Transmitted from a PC ...................................................... 9-34

Enabling Job Accounting ............................................................................................... 9-35

Job Accounting (Local) .................................................................................................. 9-36

Adding an Account .................................................................................................. 9-36

Restricting the Use of the Machine ......................................................................... 9-37

Editing an Account .................................................................................................. 9-38

Deleting an Account ................................................................................................ 9-39

Job Accounting for Printing ..................................................................................... 9-40

Job Accounting for Scan Using TWAIN .................................................................. 9-41

Job Accounting for Scan Using WIA ....................................................................... 9-42

Job Accounting for the FAX Transmitted from a Computer .................................... 9-43

Configuring Job Accounting .......................................................................................... 9-45

Default Counter Limit .............................................................................................. 9-45

viii

Count by Paper Size ............................................................................................... 9-47

Counting the Number of Pages Printed .................................................................. 9-48

Print Accounting Report .......................................................................................... 9-50

Using Job Accounting .................................................................................................... 9-51

Login/Logout ........................................................................................................... 9-51

Apply Limit ....................................................................................................................... 9-52

Copier/Printer Count ....................................................................................................... 9-53

Unknown User Settings .................................................................................................. 9-54

Unknown ID Job ...................................................................................................... 9-54

Registering Information for a User whose ID is Unknown ....................................... 9-55

10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning inside of the Document Processor ........................................................... 10-2

Cleaning Slit Grass ................................................................................................. 10-3

Toner Container Replacement ................................................................................ 10-4

Replace the Waste Toner Box ................................................................................ 10-7

Loading Paper ....................................................................................................... 10-13

Replacing Staples (Inner Finisher) ........................................................................ 10-14

Replacing Staples (1,000-Sheet Finisher) ............................................................ 10-15

Replacing Staples (3,000-Sheet Finisher) ............................................................ 10-17

Disposing of the Punch Waste .............................................................................. 10-19

Troubleshooting ............................................................................................................ 10-23

Solving Malfunctions ............................................................................................. 10-23

Machine Operation Trouble ................................................................................... 10-23

Printed Image Trouble ........................................................................................... 10-29

Color Printing Trouble ........................................................................................... 10-33

Remote Operation ................................................................................................. 10-34

Responding to Messages ...................................................................................... 10-36

Adjustment/Maintenance .............................................................................................. 10-52

Overview of Adjustment/Maintenance ................................................................... 10-52

Color Registration Procedure ................................................................................ 10-53

Tone Curve Adjustment ........................................................................................ 10-57

Drum Refresh ........................................................................................................ 10-58

Calibration ............................................................................................................. 10-58

Laser Scanner Cleaning ........................................................................................ 10-59

Developer Refresh ................................................................................................ 10-59

Altitude Adjustment ............................................................................................... 10-59

Clearing Paper Jams ..................................................................................................... 10-60

Jam Location Indicators ........................................................................................ 10-60

Remove any jammed paper in Cassette 1 and 2 .................................................. 10-62

Remove any jammed paper in Cassette 3 (500-sheet × 2) .................................. 10-63

Remove any jammed paper in Cassette 3 (2000-sheet × 1) ................................ 10-66

Remove any jammed paper in Cassette 4 (500-sheet × 2) .................................. 10-68

Remove any jammed paper in the Multipurpose Tray .......................................... 10-70

Remove any jammed paper in Right Cover 1 ....................................................... 10-71

Remove any jammed paper in Right Cover 2 ....................................................... 10-74

Remove any jammed paper in Right Cover 3 (500-sheet × 2) ............................. 10-75

Remove any jammed paper in Right Cover 3 (2000-sheet × 1) ........................... 10-76

Remove any jammed paper in the Bridge Unit ..................................................... 10-77

Remove any jammed paper in the Mailbox ........................................................... 10-78

Remove any jammed paper in the Inner Finisher ................................................. 10-79

Remove any jammed paper in the Document Processor (Reverse Automatic) .... 10-80

Remove any jammed paper in the Document Processor (Dual Scan) .................. 10-82

Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-83

Remove any jammed paper in the 3,000-sheet Finisher (Tray A) ........................ 10-85

Remove any jammed paper in the 3,000-sheet Finisher (Tray B) ........................ 10-87

ix

Clearing a Staple Jam ................................................................................................... 10-89

Clearing a staple jam of the Inner Finisher ........................................................... 10-89

Clearing a staple jam of the 1,000-Sheet Finisher ................................................ 10-91

Clearing a staple jam of the 3,000-sheet Finisher ................................................. 10-93

11 Appendix ............................................................................................... 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Applications ............................................................................................................. 11-7

Character Entry Method .................................................................................................. 11-9

Entry Screens .......................................................................................................... 11-9

Entering Characters .............................................................................................. 11-11

Paper .............................................................................................................................. 11-12

Basic Paper Specifications .................................................................................... 11-12

Choosing the Appropriate Paper ........................................................................... 11-13

Special Paper ........................................................................................................ 11-16

Specifications ................................................................................................................ 11-20

Machine ................................................................................................................. 11-20

Copy Functions ..................................................................................................... 11-22

Printer Functions ................................................................................................... 11-23

Scanner Functions ................................................................................................ 11-23

Document Processor ............................................................................................. 11-24

Paper Feeder (500-sheet) ..................................................................................... 11-24

Paper Feeder (500-sheet × 2) ............................................................................... 11-25

Paper Feeder (2,000-sheet) .................................................................................. 11-25

Inner Finisher ........................................................................................................ 11-26

Mailbox .................................................................................................................. 11-26

Job Separator ........................................................................................................ 11-27

1,000-Sheet Finisher ............................................................................................. 11-27

Punch Unit (For 1,000-Sheet Finisher) ................................................................. 11-28

3,000-Sheet Finisher ............................................................................................. 11-28

Glossary ......................................................................................................................... 11-30

Index ............................................................................................................................ Index-1

x

> Overview

NOTE

Operations from your PC

Copy functions

Printer functions

Fax functionsUSB driveSend functions

Document Box functions

Original Electronic data Fax dataUSB drive

Output Data

Application

SecurityInput Data

FAX Operation
Guide

This function serves a variety of
purposes, including saving data in the
machine and on a USB drive.

Printing Data Saved in the
Printer (page 4-16)

Creating a New Custom Box
(page 5-54)

You can expand the machine
functions according to your needs.

Application (page 5-12)

You can apply the various machine security
levels to your specific needs.

Strengthen security (page xiv)

Frequently-Used
Sending Method
(page 5-21)

Command Center RX

You can check the status and change
the settings of the machine from a Web
browser on your computer.

Command Center RX (page 2-65)

Command Center RX User Guide

Copying (page 5-17)
Printing from PC (page 4-1)

Saving Documents
to USB Drive (Scan
to USB) (page 5-68)

Overview

• Before using the machine, be sure to read the following:

Legal and Safety Information

• To prepare the device for use, including setting up cable connections and installing software.

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Installing and Setting up the Machine

Preparation before Use

(page 1-1)

(page 3-1)

(page 2-1)

xi

> Machine Features

1~10

1

1~30

1

11~201121~30

21

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used
functions with just one touch
(Favorites)

You can preset frequently used
functions.

Once you register frequently used
settings as favorite, you can call up
the settings easily. Using this favorite
brings the same results even if
operated by another person.

Favorites (page 5-9)

Interrupt other running jobs and
execute your copy job immediately
(Interrupt Copy)

You can interrupt other running jobs
and execute your copy job
immediately. When other users are
copying a large number of sheets,
this function allows you to interrupt
those jobs and make your copies
immediately.

When the interruption copy ends, the
machine resumes the paused print
jobs.

Interrupt Copy (page 5-20)

Check the finishing before copying
a large number of sheets
(Proof Copy)

It is possible to copy one sheet
before copying a large number of
sheets. This enables you to check the
contents and finishing and copy the
desired number of sheets without
scanning the original again if you are
satisfied with the result. If you want to
make changes, you can change the
settings and copy only one sheet
again.

Proof Copy (page 5-19)

Optimize your office workflow

Scan originals of different sizes at
a time (Mixed Size Originals)

It is useful when preparing
conference materials.

You can set the different sized
originals at one time so you don't
need to reset the originals regardless
of size.

Mixed Size Originals (page 6-

22)

Scan a large number of originals in
separate batches and produce as
one job (Continuous Scan)

It is useful when preparing many­page handouts.

When a large number of originals
cannot be placed in the document
processor at one time, the originals
can be scanned in separate batches
and then copied or sent as one job.

Continuous Scan (page 6-68)

Send one time with multiple
sending options (Multi Sending)

You can send a same document to
the multiple destinations using a
different method.

You can specify multiple destinations
of different send methods such as E­mail, SMB, and Fax.

You can reduce your workflow by
sending a job at once.

Sending to Different Types of
Destinations (Multi Sending)
(page 5-38)

xii

> Machine Features

Optimize your office workflow Save energy and cost

Save frequently used documents
in the machine (Custom Box)

You can save the frequently used
document in the machine and print it
when needed.

Creating a New Custom Box
(page 5-54)

Save energy as needed
(Energy Saver function)

The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or
Sleep Mode. You can set appropriate
Energy Saver Recovery Level
depending on the operation.

In addition, the machine can
automatically be switched into Sleep
and recovered at a specified time for
each day of the week.

Energy Saver function (page 2-

43)

Reduce paper use
(Paper Saving Printing)

You can print originals on both sides
of the paper. You can also print
multiple originals onto one sheet.

Favorites (page 5-9)

Save energy and cost Create attractive documents

Skip blank pages when printing
(Skip Blank Page)

When there are blank pages in a
scanned document, this function
skips the blank pages and prints only
pages that are not blank.

Skip Blank Page (page 6-73)

Prevent image bleed-through
(Prevent Bleed-through)

You can prevent image bleed-through
from the reverse side when scanning
thin originals.

Prevent Bleed-thru (page 6-40)

Erase the extra shaded area
(Erase Shadowed Areas)

When scanning with the document
processor open, erase the extra
shaded area.

Erase Shadowed Areas (page
6-49)

xiii

> Machine Features

OK !

Create attractive documents Strengthen security

Print a stamp on copies
(Text Stamp / Bates Stamp)

It is useful when adding text or date
that is not included in originals.

You can add desired text and date as
a stamp.

Text Sta mp (page 6-61)
Bates Stamp (page 6-65)

Strengthen security

Protect data on the hard disk/SSD
(Encryption / Overwrite)

Change appearance of image
easily
(One touch image adjust)

Change the appearance of image by
using the preset settings.

You can change the appearance of
image by simple operation without
making fine adjustment.

One-touch Image Adjust (page
6-37)

Prevent loss of finished
documents
(Private Print)

Password-protect a PDF file
(PDF Encryption Functions)

Use the PDF format's password
security options to restrict document
viewing, printing and editing.

Encrypted PDF Password
(page 6-84)

Log in by ID card
(Card Authentication)

You can overwrite the unnecessary
data that remains on the hard disk/
SSD automatically.

To prevent an external leakage, the
machine is able to encrypt data
before writing it to the hard disk/SSD.

Data Security (page 8-69)

Temporarily saving print jobs in the
main unit document box and
outputting them when in front of the
device can prevent documents from
being taken by others.

Printing Data Saved in the
Printer (page 4-16)

xiv

You can log in simply by touching an
ID card. You don't need to enter your
user name and password.

Card Authentication Kit(B) "Card
Authentication Kit" (page 11-6)

> Machine Features

1 MB

Strengthen security Use functions more efficiently

Strengthen security
(Settings for Administrator)

Various functions are available for
administrators to strengthen security.

Strengthening the Security
(page 2-63)

Use functions more efficiently

Display file size before sending /
storing a job

(File Size Confirmation)

Make the machine quiet
(Quiet Mode)

You can make the machine quiet by
reducing its running noise. You can
configure this mode by job.

Quiet Mode (page 6-73)

Install the machine without
concerning the network cables
(Wireless Network)

Expand functions as necessary
(Application)

The functionality of the machine can
be expanded by installing
applications.

Applications that help you perform
your daily more efficiently such as a
scan feature and an authentication
feature are available.

Application (page 5-12)

Use USB drive
(USB Drive)

You can check the file size before
sending/storing the document.

If your server specifies an e-mail size
limit, you can check and change the
size in advance.

File Size Confirmation (page 6-

83)

If there is a wireless LAN
environment, it is possible to install
the unit without worrying about the
network wiring. In addition, Wi-Fi
Direct, etc. are supported.

Configuring the Wireless
Network (page 2-35)

Setting Wi-Fi Direct (page 2-40)

Configuring NFC (page 2-42)

xv

It is useful when you need to print
documents outside your office or you
cannot print documents from your
PC.

You can print the document from the
USB drive by plugging it directly into
the machine.

Original scanned at the machine can
be saved in the USB drive also.

Printing Documents Stored in
Removable USB Drive (page 5-

66)
Saving Documents to USB
Drive (Scan to USB) (page 5-68)

> Machine Features

Use functions more efficiently

Specify image file format
(File Format)

You can select the various file
formats when sending/storing
images.

File Format (page 6-76)

Use functions more efficiently

Detect originals fastened with
staples
(Detect Stapled Originals)

Scan the long originals
(Long Original)

You can scan the long originals such
as Contract and Data log.

Long Original (page 6-75)

Skip the error job
(Job Skip Functions)

Detect the multiple feeding of
originals
(Detect Multi-fed Originals)

When reading a document from the
document processor, if the multiple
feeding of documents is detected,
then the reading stops automatically.

Detect Multi-fed Originals
(page 6-72)

Perform remote operation
(Command Center RX)

When reading a document from the
document processor, if a stapled
document is detected, then the
reading stops automatically.

Detect Stapled Originals (page
6-72)

When paper empty error occurs at
the cassette by specifying the special
paper size or type, the machine skips
the error job and perform the next
job.

Error Job Skip (page 8-22)

You can access to the machine
remotely to print, send or download
data.

Administrators can configure the
machine behavior or management
settings.

Command Center RX (page 2-

65)

xvi

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a

document being scanned is color or
black & white.

Full Color Scans a document in full color. page 6-34

Grayscale Scans a document in grayscale. page 6-34

Single Color Prints in any desired color. page 6-34

Black & White Scans a document in black & white. page 6-34

Reference

page

page 6-34

For details, refer to the following:

Color Selection (page 6-34)

xvii

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

I want to...

Before After

Easily adjust the image quality to match your own image

Adjust the skin color.

Example: Create a tanned effect.

Adjust the blue landscape.

Example: Make the blue more
vivid

Adjust the green landscape.

Example: Change to
yellowgreen

Produce overall image vividly. One Touch Image

Sample image

Function Page

One Touch Image
Adjust

[Portrait Photo]

One Touch Image
Adjust

[Landscape Photo
(Blue)]

One Touch Image
Adjust

[Landscape Photo
(Green)]

Adjust

[Vivid]

Favorites

[Vivid Copy]

page 6-37

page 6-38

page 6-38

page 6-37

page 5-9

Remove dark background or
bleed-through from the original
such as a newspaper.

Clearly reproduce fine lines,
faint lines, broken lines, and
other fine details in a CAD or
other drawings.

Clearly reproduce the text or
colors of a highlighter.

Favorites

[Newspaper Copy]

Favorites

[Drawing Copy]

Favorites

[Highlighter Copy]

page 5-9

page 5-9

page 5-9

xviii

> Color and Image Quality Functions

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-31

Adjust the color by
strengthening blue or red tones.

Example: Strengthening red

Change the image by
individually adjusting each of
the six colors: red, blue, green,
cyan, magenta, and yellow.

Example: Changing red tones
close to yellow to yellow, and
cyan tones close to blue to blue

Adjust the saturation. Saturation page 6-40

Sample image

Function Page

Color Balance page 6-35

Hue adjustment page 6-36

Adjust the image quality precisely

Emphasize or blur the image
outline.

Example: Emphasize the image
outlines

Adjust the difference between
dark and light parts of the
image.

Darken or lighten the
background (the area with no
texts or images) of a document.

Example: Lightening the
background

Prevent bleed-through in 2­sided originals.

Adjust the scanned image

Decrease the file size and
produce the characters clearly.

Sharpness page 6-39

Contrast page 6-41

Background Density page 6-39

Prevent Bleed­through

File format

[High Comp. PDF]

page 6-40

page 6-76

Convert a paper document to
PDF with searchable text.

xix

File format

[PDF] or

[High Comp. PDF]
with

[OCR]

page 6-76

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.

Printed guides

Quick Guide

Start using the
machine quickly

For safe use of the
machine

Explains how to use basic functions of the machine, how to use convenient
features, how to perform routine maintenance, and what to do when problems
occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of
the machine. Be sure to read this guide before using the machine.

Safety Guide (TASKalfa 358ci/TASKalfa 408ci/TASKalfa 508ci)

Indicates the space required for machine installation, and describes the
cautionary labels and other safety information. Be sure to read this guide before
using the machine.

xx

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine
thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register
machine information
and configure settings

Print data from a
computer

Directly print a PDF file

Monitor the machine
and printers on the
network

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and
indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Encryption/Overwrite Operation Guide

Explains how to introduce and use the Data Encryption/Overwrite Function, and how
to overwrite and encrypt data.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to
check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with
KYOCERA Net Viewer.

Scan images and save
with information

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send
and save scanned documents.

PRESCRIBE Commands Command Reference

Print without using the

Describes the native printer language (PRESCRIBE commands).

printer driver

Adjust the print or
scan position

Install the following versions of Adobe Reader to view the manuals on the DVD.
Version 8.0 or later

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of
emulation.

Maintenance Menu User Guide

Maintenance Menu provides the explanation on how to configure the print, scan,
and other settings.

xxi

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1

Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2

Installing and Setting up the
Machine

3

Preparation before Use Explains preparations and settings that are required in order to use the

4

Printing from PC Explains functions that are available when the machine is used as a printer.

5

Operation on the Machine Explains the basic procedures for using the machine, such as placing originals,

6

Using Various Functions Explains convenient functions that are available on the machine.

Explains part names, cable connections, installation of the software, login,
logout, and other matters related to administration of the machine.

machine, such as how to load paper and create an address book.

making copies, sending documents, and using document boxes.

7

Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel

jobs being printed or waiting to print. Also explains how to check paper and
toner levels, how to check the device status, and how to cancel fax
transmission.

8

Setup and Registration
(System Menu)

9

User Authentication and
Accounting (User Login, Job
Accounting)

10

Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam

11

Appendix Describes convenient options that are available for the machine. Provides

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

or other problem occurs.

information on media types and paper sizes, and gives a glossary of terms.
Explains how to enter characters, and lists the specifications of the machine.

xxii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously
displayed page. This is convenient when you want to
return to the page from which you jumped to the
current page.

Click an item in the Table of
Contents to jump to the
corresponding page.

CAUTION

Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.

NOTE

Indicates supplemental
explanations and reference
information for operations.

IMPORTANT

Indicates operational
requirements and restrictions to
operate the machine correctly,
and avoid damage to the
machine or property.

Refer to

Click the underlined text to jump
to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xxiii

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [Device Settings].



Move the screen downwards (i.e. swiping)



Select [Sound].

Select [Job Accounting/Authentication].



Select [Job Accounting] of "Job Accounting Setting".

[System Menu/Counter] key > [Device Settings] >
[Sound]

[Job Accounting/Authentication] > "Job Accounting

Setting" [Job Accounting]

For details on touch panel operation, refer to the following:

Using the Touch Panel (page 2-12)

xxiv

> Menu Map

&RS\

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.
Some menu names may differ from their reference titles.

Org./Paper/Finishing Original Size (page 6-20)

Paper Selection (page 6-21

Mixed Size Originals (page 6-22

Original Orientation (page 6-24

Collate/Offset (page 6-25

Staple/Punch Staple (page 6-26)

Paper Output (page 6-30

ID Card Copy (page 6-31

Org. Manual Feed (DP) (page 6-31

Layout/Edit Zoom (page 6-42)

Combine (page 6-44

Margin/Centering (page 6-44

Border Erase (page 6-48

Erase Shadowed Areas (page 6-49

Duplex (page 6-50

)

)

)

)

Punch (page 6-28

)

)

)

)

)

)

)

)

)

Cover (page 6-53

Form Overlay (page 6-54

Page # (page 6-55

Memo Page (page 6-57

Poster (page 6-58

Insert Sheets/Chapters (page 6-59

Image Repeat (page 6-60

Text Stamp (page 6-61

Bates Stamp (page 6-65

)

)

)

)

)

)

)

)

xxv

)

> Menu Map

Color/Image Quality Density (page 6-31)

Original Image (page 6-31

Color Selection (page 6-34

EcoPrint (page 6-33

Color Balance (page 6-35

Hue Adjustment (page 6-36

One-touch Image Adjust (page 6-37

Sharpness (page 6-39

Background Density Adj. (page 6-39

Saturation (page 6-40

Prevent Bleed-thru (page 6-40

Contrast (page 6-41

Trapping (page 6-41

Advanced Setup Continuous Scan (page 6-68)

Negative Image (page 6-68

Mirror Image (page 6-68

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Favorites (page 5-9)

Job Finish Notice (page 6-69

File Name Entry (page 6-69

Priority Override (page 6-70

Repeat Copy (page 6-70

OHP Backing Sheet (page 6-71

DP Read Action (page 6-72

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

)

)

)

)

)

)

)

)

)

)

xxvi

> Menu Map

6HQG

Destination Email (page 5-22)

SMB (page 5-24

FTP (page 5-27

)

)

Fax (refer to FAX Operation Guide)

iFax (refer to FAX Operation Guide)

Fax Server (page 5-40

WSD Scan (page 5-32

DSM Scan (page 5-35

)

)

)

Address Book (page 5-43

Org./Sending Data Format Original Size (page 6-20)

Mixed Size Originals (page 6-22

2-sided/Book Original (page 6-73

Sending Size (page 6-75

Original Orientation (page 6-24

Long Original (page 6-75

File Format (page 6-76

)

)

)

)

)

)

)

File Separation (page 6-81

Org. Manual Feed (DP) (page 6-31

Color/Image Quality Density (page 6-31)

Original Image (page 6-31

Scan Resolution (page 6-81

Fax TX Resolution (refer to FAX Operation Guide)

Color Selection (page 6-34

Sharpness (page 6-39

Background Density Adj. (page 6-39

Prevent Bleed-thru (page 6-40

Contrast (page 6-41

)

)

)

)

)

)

)

)

)

xxvii

> Menu Map

Advanced Setup Border Erase/Full Scan (page 6-48)

Erase Shadowed Areas (page 6-49

Zoom (page 6-42

Job Finish Notice (page 6-69

Fax Delayed Transmission (refer to FAX Operation Guide)

File Name Entry (page 6-69

Continuous Scan (page 6-68

Email Subject/Body (page 6-82

iFax Subject/Body (refer to FAX Operation Guide)

Fax Direct Transmission (refer to FAX Operation Guide)

Centering (page 6-44

Fax Polling RX (refer to FAX Operation Guide)

Send and Print (page 6-82

Send and Store (page 6-82

FTP Encrypted TX (page 6-83

Text Stamp (page 6-61

)

)

)

)

)

)

)

)

)

)

)

Favorites (page 5-9)

Bates Stamp (page 6-65

File Size Confirmation (page 6-83

Fax TX Report (refer to FAX Operation Guide)

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

)

)

)

)

)

)

xxviii

> Menu Map

&XVWRP%R[

Custom Box Add/Edit (page 5-54)

Search (No.) (page 5-50

Search (Name) (page 5-50

)

)

(Open any box) Store File Functions Original Size (page 6-20)

Mixed Size Originals (page 6-22

2-sided/Book Original (page 6-73

Original Orientation (page 6-24

Storing Size (page 6-84

Org. Manual Feed (DP) (page 6-31

Prevent Bleed-thru (page 6-40

Density (page 6-31

)

Original Image (page 6-31

Scan Resolution (page 6-81

Color Selection (page 6-34

Sharpness (page 6-39

)

Background Density Adj. (page 6-39

)

)

)

)

)

)

)

)

)

)

Zoom (page 6-42

Centering (page 6-44

Border Erase/Full Scan (page 6-48

Erase Shadowed Areas (page 6-49

Continuous Scan (page 6-68

Job Finish Notice (page 6-69

File Name Entry (page 6-69

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

Contrast (page 6-41

Favorites (page 5-9)

)

)

)

)

)

)

)

)

)

)

)

)

xxix

> Menu Map

Custom Box (Open any box) Print Functions Paper Selection (page 6-21)

Collate/Offset (page 6-25

Paper Output (page 6-30

Staple/Punch (page 6-

26)

Combine (page 6-44

Duplex (page 6-50

Margin/Centering (page 6-46

Page # (page 6-55

Form Overlay (page 6-54

Cover (page 6-53

File Name Entry (page 6-69

Job Finish Notice (page 6-69

EcoPrint (page 6-33

Priority Override (page 6-70

Delete after Printed (page 6-83

)

)

)

Staple (page 6-26

Punch (page 6-28

)

)

)

)

)

)

)

)

)

)

)

)

Color/Image
Quality

Zoom (page 6-42

Text Stamp (page 6-61

Bates Stamp (page 6-65

Hue Adjustment (page 6-36

Color Balance (page 6-35

One-touch Image Adjust (page 6-37

Saturation (page 6-40

Trapping (page 6-41

Quiet Mode (page 6-73

Density (page 6-31)

Original Image (page 6-31

Color Selection (page 6-34

Sharpness (page 6-39

Background Density Adj. (page 6-39

Prevent Bleed-thru (page 6-40

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Contrast (page 6-41

Favorites (page 5-9)

xxx

)

> Menu Map

Custom Box (Open any box) Send Destination (page 5-43)

Functions File Format (page 6-76)

Sending Size (page 6-75

Centering (page 6-44

Fax TX Resolution
(refer to FAX Operation Guide)

Job Finish Notice (page 6-69

Fax Delayed Transmission
(refer to

File Name Entry (page 6-69

Email Subject/Body (page 6-82

iFax Subject/Body
(refer to

Delete after Transmitted (page 6-83

FTP Encrypted TX (page 6-83

Zoom (page 6-42

File Separation (page 6-81

Text Stamp (page 6-61

FAX Operation Guide

FAX Operation Guide

)

)

)

)

)

)

)

)

)

)

)

)

Bates Stamp (page 6-65

File Size Confirmation (page 6-83

Fax TX Report
(refer to

Color/Image
Quality

Favorites (page 5-9)

Density (page 6-31)

Original Image (page 6-31

Resolution (page 6-81

Color Selection (page 6-34

Sharpness (page 6-39

Background Density Adj. (page 6-39

Prevent Bleed-thru (page 6-40

Contrast (page 6-41

)

FAX Operation Guide

)

)

)

)

)

)

)

)

)

xxxi

> Menu Map

Custom Box (Open any box) Others Join (page 5-65)

Move/Copy (page 5-60

Preview (page 5-52

Page Selection (page 5-50

Delete (page 5-63

Search(Name) (page 5-50

(page 5-50

)

)

)

)

)

)

xxxii

> Menu Map

-RE%R[

Job Box Private Print/Stored Job (page 4-17, page 4-18)

Quick Copy/Proof and Hold (page 4-19

Repeat Copy (page 6-70

Form for Form Overlay (page 5-65

)

)

, page 4-20)

xxxiii

> Menu Map

86%'ULYH

USB Drive Print Functions Paper Selection (page 6-21)

Collate/Offset (page 6-25

Paper Output (page 6-30

Staple/Punch (page 6-26

)

)

Staple (page 6-26)

Punch (page 6-28

Duplex (page 6-50

Margin (page 6-46

Job Finish Notice (page 6-69

EcoPrint (page 6-33

Priority Override (page 6-70

Text Stamp (page 6-61

Bates Stamp (page 6-65

)

)

)

)

)

)

)

Encrypted PDF Password (page 6-84

JPEG/TIFF Print (page 6-85

XPS Fit to Page (page 6-85

Quiet Mode (page 6-73

)

)

)

)

)

Color Color Selection (page 6-34)

xxxiv

> Menu Map

USB Drive Store File Functions Original Size (page 6-20)

Mixed Size Originals (page 6-22

2-sided/Book Original (page 6-73

Original Orientation (page 6-24

Storing Size (page 6-84

Org. Manual Feed (DP) (page 6-31

Prevent Bleed-thru (page 6-40

Density (page 6-31

Original Image (page 6-31

Scan Resolution (page 6-81

Color Selection (page 6-34

Sharpness (page 6-39

Background Density Adj. (page 6-39

Zoom (page 6-42

Centering (page 6-44

Border Erase/Full Scan (page 6-48

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Remove USB (page 5-69

Erase Shadowed Areas (page 6-49

Continuous Scan (page 6-68

File Name Entry (page 6-69

File Format (page 6-76

Job Finish Notice (page 6-69

File Separation (page 6-81

Text Stamp (page 6-61

Bates Stamp (page 6-65

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Contrast (page 6-41

Quiet Mode (page 6-73

Long Original (page 6-75

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

USB Info (page 5-69

Delete (page 5-51

(page 5-51

)

)

)

xxxv

> Menu Map

6WDWXV

-RE&DQFHO

or

Printing Jobs (page 7-3)

Sending Jobs (page 7-5)

Storing Jobs (page 7-6)

Fax Communication Status (refer to

Fax Incoming/Outgoing Log (refer to

FAX Operation Guide

FAX Operation Guide

)

)

xxxvi

> Menu Map

Quick Setup
Wizard

Device Settings Language/System

Fax Setup (page 2-46)

Energy Saver Setup (page 2-46

Network Setup (page 2-47

Email Setup (page 2-47

of Units

Keyboard Keyboard Layout (page 8-7)

Numeric Keypad Default Display (page 8-7)

Date/Time Date and Time (page 8-7)

Energy Saver/
Timer

)

)

)

Language (page 8-7)

Measurement (page 8-7

Optional Keyboard Type (page 8-7

Layout (HyPAS Application) (page 8-7

Date Format (page 8-8

Time Zone (page 8-8

Auto Panel Reset (page 8-8)

Panel Reset Timer (page 8-8

)

)

)

)

)

)

Low Power Timer (page 8-8

Sleep Timer (page 8-8

Sleep Rules (models for Europe) (page 8-8

Sleep Level (models except for Europe) (page 8-9

Weekly Timer Settings (page 8-9

Power Off Timer (models for Europe) (page 8-9

Power Off Rule (models for Europe) (page 8-10

Energy Saver Recovery Level (page 8-10

Interrupt Clear Timer (page 8-10

Ping Timeout (page 8-10

)

)

)

)

)

)

)

)

)

)

xxxvii

> Menu Map

Device Settings Display Settings Display Brightness (page 8-10)

Default Screen (page 8-10

Wallpaper (page 2-16

Show Power Off Message (page 8-11

Quick Setup Registration (Copy) (page 8-11

Quick Setup Registration (Send) (page 8-11

Quick Setup Registration (Fax) (refer to FAX Operation Guide)

Quick Setup Registration (Storing in Box) (page 8-11

Quick Setup Registration (Box Print) (page 8-11

Quick Setup Registration (Sending from Box) (page 8-11

Sound Buzzer (page 8-12)

Fax Speaker Volume (refer to FAX Operation Guide)

Fax Monitor Volume (refer to FAX Operation Guide)

Original/Scan
Settings

Auto Detect Original Size (page 8-12)

Custom Original Size (page 8-13

Default Original Size (Platen) (page 8-13

)

)

)

)

)

)

)

)

)

)

Prevent Light Reflection (page 8-13

Paper Feeding Cassette 1 Settings (page 8-14)

Cassette 2 Settings (page 8-14

Cassette 3 Settings (page 8-14

Cassette 4 Settings (page 8-14

MP Tray Settings (page 8-15

Custom Paper Settings (page 8-16

Media Type Setting (page 8-17

Show Paper Setup Message (page 8-18

Paper Feed
Settings

)

Default Paper Source (page 8-18)

Paper Selection (page 8-18

Auto Paper Selection (page 8-18

Media for Auto (Color) (page 8-18

Media for Auto (B&W) (page 8-18

Paper Source for Cover (page 8-19

)

)

)

)

)

)

)

)

)

)

)

)

xxxviii

Separator Paper Source (page 8-19

Special Paper Action (page 8-19

)

)

> Menu Map

Device Settings Paper Output Paper Output (page 8-20)

Paper Output
Behavior

Function Key Assignment (page 8-20

Operation Assist Orientation Confirmation (page 8-21)

Preset Limit (page 8-21

Error Handling Duplexing Error (page 8-21)

Finishing Error (page 8-21

No Staple Error (page 8-21

Finished Pages Exceeded (page 8-22

Punch Waste Full Error (page 8-22

Paper Mismatch Error (page 8-22

Wrong Size Paper Loaded (page 8-22

Paper Jam before Staple (page 8-22

Error Job Skip (page 8-22

Auto Error Clear (page 8-23

)

Offset Documents by Job (page 8-20)

Offset One Page Documents (page 8-20

)

)

)

)

)

)

)

)

)

)

)

Notification/
Report

Continue or Cancel Error Job (page 8-23

Toner Settings Color Toner Empty Action (page 8-23)

Printing Report/
List

Low Toner Alert (page 8-23

Status Page (page 8-24)

Service Status (page 8-24

Network Status (page 8-24

Optional Network Status (page 8-24

Print Accounting Report (page 9-50

Font List (page 8-25

Outgoing Fax Report (refer to FAX Operation Guide)

Incoming Fax Report (refer to FAX Operation Guide)

Fax List (Index) (refer to FAX Operation Guide)

Fax List (No.) (refer to FAX Operation Guide)

One Touch List (ALL) (page 8-25

One Touch List (Fax) (refer to FAX Operation Guide)

)

)

)

)

)

)

)

)

Fax Box List (refer to FAX Operation Guide)

Application Status (page 8-25

Configuration List (page 8-25

Data Sanitization Report (page 8-25

)

)

)

xxxix

> Menu Map

Notification/
Report

Result Report
Settings

Device Status
Notification

Message Board Settings (page 8-26

Fax Communication Report

History Settings Sending Log

Send Result Report (page 8-25)

RX Result (refer to FAX Operation Guide

Job Finish Notice Setting (refer to

Low Toner Alert (page 8-23)

(refer to

History

Login History
Settings

FAX Operation Guide

)

FAX Operation Guide

Auto Sending (page 8-27)

Destination (page 8-27

Subject (page 8-27

Personal Information (page 8-27

SSFC Log Subject (page 8-27

Sending Log History (page 8-27

Login History (page 8-28)

Auto Sending (page 8-28

)

)

)

)

)

)

)

)

Device Log
History Settings

Secure Comm.
Error Log

Destination (page 8-28

Subject (page 8-28

Log Reset (page 8-28

Device Log History (page 8-29)

Auto Sending (page 8-29

Destination (page 8-29

Subject (page 8-29

Secure Comm. Error Log (page 8-30)

Auto Sending (page 8-30

Destination (page 8-30

Subject (page 8-30

)

)

)

)

)

)

)

)

)

xl

> Menu Map

Function Settings Function Defaults Common File Name Entry (page 8-32)

Border Erase Default (page 8-32

Zoom (page 8-32

System Stamp (Basic Settings) (page 8-32

DP Read Action (page 8-32

Detect Multi-fed Originals (page 8-33

Detect Stapled Originals (page 8-33

Quiet Mode (page 8-33

Copy/Print Original Orientation (Copy) (page 8-33)

Color Selection (Copy) (page 8-33

Original Image (Copy) (page 8-33

Background Density Adj. (Copy) (page 8-33

Continuous Scan (Copy) (page 8-33

Prevent Bleed-through (Copy) (page 8-33

Skip Blank Page (Copy) (page 8-33

EcoPrint (page 8-33

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Toner Save Level (EcoPrint) (page 8-34

Margin Default (page 8-34

Collate/Offset (page 8-34

Repeat Copy (page 8-34

Trapping (page 8-34

JPEG/TIFF Print (page 8-34

XPS Fit to Page (page 8-34

Reserve Next Priority (page 8-34

Auto % Priority (page 8-34

Erase Shadowed Areas (Copy) (page 8-34

)

)

)

)

)

)

)

)

)

)

xli

> Menu Map

Function Settings Function Defaults Send/Store Original Orientation (Send/Store) (page 8-35)

Color Selection (Send/Store) (page 8-35

Color Type (page 8-35

Scan Resolution (page 8-35

Fax TX Resolution (refer to FAX Operation
Guide)

Org. Image (Send/Store) (page 8-35

Background Density Adj. (Send/Store) (page 8-

35)

Continuous Scan (Send/Store) (page 8-35

Continuous Scan (Fax) (refer to

)

Guide

Prevent Bleed-through (Send/Store) (page 8-35)

Skip Blank Page (Send/Store) (page 8-35

File Format (page 8-35

Image Quality (File Format) (page 8-35

High Comp. PDF Image (page 8-35

)

)

FAX Operation

)

)

)

)

)

)

)

HighCompressionPDF Mode (page 8-35

Color TIFF Compression (page 8-35

PDF/A (page 8-35

OCR Text Recognition Action (page 8-35

OCR Text Recognition (page 8-36

Primary OCR Language (page 8-36

OCR Output Format (page 8-36

File Separation (page 8-36

Email Subject/Body (page 8-36

iFax Subject/Body (page 8-36

Erase Shadowed Areas (Send) (page 8-36

Erase Shadowed Areas (Store) (page 8-36

)

)

)

)

)

)

)

)

)

)

)

)

xlii

> Menu Map

Function Settings Copy/Print Quick Setup Registration (Copy) (page 8-11)

Send/Store Default Screen (page 8-37)

Prevent Mis­sending Settings

Quick Setup Registration (Send) (page 8-11

Email Email Settings SMTP (Email TX) (page 8-37)

POP3 POP3 (page 8-37)

Sending Job ­Folder

Fax/iFax (refer to FAX Operation Guide)

FTP Settings (page 8-38)

SMB Settings (page 8-38

Destination Check before Send (page 8-37)

Entry Check for New Dest. (page 8-37

New Destination Entry (page 8-37

Recall Destination (page 8-37

Broadcast (page 8-37

SMTP Server Name (page 8-37

SMTP Port Number (page 8-37

Sender Address (page 8-37

Remote Printing (page 8-46

)

)

)

)

)

)

)

)

)

)

WSD WSD Scan (page 8-38)

WSD Print (page 8-38

DSM Scan (page 8-38

Address Book Add/Edit Machine Address Book (page 8-39)

One-Touch Key Add/Edit One Touch Key (page 8-39)

Send and Forward (page 8-40

RX/Forward Rules/Fax Box (refer to FAX Operation Guide)

)

Machine Address
Book

External Address Book (page 8-39

Address Book Type (page 8-39

Edit Restriction (page 8-39

)

)

Sort (page 8-39)

Narrow Down (page 8-39

Edit Restriction (page 8-39

)

)

)

)

)

xliii

> Menu Map

Function Settings Printer Emulation (page 8-44)

Color Setting (page 8-44

Gloss Mode (page 8-44

EcoPrint (page 8-44

Toner Save Level (EcoPrint) (page 8-44

Override A4/Letter (page 8-44

Duplex (page 8-44

Copies (page 8-44

Orientation (page 8-45

Form Feed Timeout (page 8-45

LF Action (page 8-45

CR Action (page 8-45

Job Name (page 8-45

User Name (page 8-45

Paper Feed Mode (page 8-45

MP Tray Priority (page 8-45

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Auto Cassette Change (page 8-45

Message Banner Print (page 8-46

Wide A4 (page 8-46

Resolution (page 8-46

KIR (page 8-46

Printing Job Terminator (page 8-46

Remote Printing (page 8-46

Document Box Custom Box - Add/Edit (page 5-54)

Job Box Quick Copy Job Retention (page 8-47)

)

Auto File Deletion Time (page 8-46

Quick Setup Registration (Storing in Box) (page 8-11

Quick Setup Registration (Box Print) (page 8-11

Quick Setup Registration (Sending from Box) (page 8-11

Repeat Copy Job Retention (page 8-47

Deletion of Job Retention (page 8-47

)

)

)

)

)

)

)

)

)

)

)

)

Fax Memory RX Box (refer to FAX Operation Guide)

xliv

> Menu Map

Function Settings Home Customize Desktop (page 2-16)

Customize Taskbar (page 2-16

Wallpaper (page 2-16

Status Display Settings (page 8-48)

Display Status/Log (page 8-48

Internet Browser Internet Browser (page 8-48)

Browser Environment (page 8-48

Proxy (page 8-50

Manual Staple (page 8-49

TWAIN/WIA Enhanced WSD (page 8-49)

Network Settings Network Settings Host Name (page 8-50)

)

Enhanced WSD over SSL (page 8-49

Proxy (page 8-50

Wi-Fi Direct
Settings

)

)

)

)

)

)

)

Wi-Fi Direct (page 8-50)

Device Name (page 8-50

IP Address (page 8-51

)

)

Auto Disconnect (page 8-51

Persistent Group (page 8-51

Wi-Fi Settings Wi-Fi (page 8-51)

Setup (page 8-51

TCP/IP Setting (page 8-53

Wired Network
Settings

TCP/IP Setting (page 8-55)

Others (page 8-57

)

)

)

)

)

xlv

> Menu Map

Network Settings Network Settings Protocol Settings SMTP (Email TX) (page 8-37)

POP3 (Email RX) (page 8-37

FTP Client (Transmission) (page 8-57

FTP Server (Reception) (page 8-57

SMB Client (Transmission) (page 8-57

NetBEUI (page 8-57

WSD Scan (page 8-38

WSD Print (page 8-38

iFax (page 8-57

DSM Scan (page 8-38

ThinPrint (page 8-58

LPD (page 8-58

Raw (page 8-58

IPP (page 8-58

IPP over SSL (page 8-58

HTTP (page 8-59

)

)

)

)

)

)

)

)

)

)

)

)

)

)

)

Ping (page 8-61

Bonjour (page 8-61

)

HTTPS (page 8-59

LDAP (page 8-59

SNMPv1/v2c (page 8-59

SNMPv3 (page 8-59

Enhanced WSD (page 8-49

Enhanced WSD over SSL (page 8-49

eSCL (page 8-59

eSCL over SSL (page 8-59

REST (page 8-59

REST over SSL (page 8-60

VNC (RFB) (page 8-60

VNC (RFB) over SSL (page 8-60

Enhanced VNC over SSL (page 8-60

)

)

)

)

)

)

)

)

)

)

)

)

)

)

IP Filter (IPv4) (page 8-61

IP Filter (IPv6) (page 8-62

IPSec (page 8-62

Restart Network (page 8-62

)

)

)

xlvi

)

> Menu Map

Network Settings Optional Network Host Name (page 8-62)

Wireless Network Connection Status (page 8-63)

Setup (page 8-63

TCP/IP Setting (page 8-64

Others (page 8-64

Wired Network
Settings

Restart Network (page 8-65

Connectivity Bluetooth Settings (page 8-65)

Fax Server (page 8-65

NFC (page 8-66

Remote Operation (page 8-66

Others Primary Network (Client) (page 8-66)

Restart Entire Device (page 8-66

TCP/IP Setting (page 8-65)

Others (page 8-65

)

)

)

)

)

)

)

)

)

xlvii

> Menu Map

Security Settings Interface Block

Setting

Device Security
Settings

System Stamp Printing Jobs Text Stamp (page 8-72)

USB Host (page 8-67)

USB Device (page 8-67

USB Drive (page 8-67

Optional Interface 1 (page 8-67

Optional Interface 2 (page 8-67

Restart Entire Device (page 8-67

Unusable Time (refer to FAX Operation Guide)

Display Status/Log (page 8-48

Security Level (page 8-67

Remote Printing (page 8-46

Software Verification (page 8-68

Data Security Hard Disk Initialization (page 8-69)

)

)

)

)

)

)

)

)

)

Data Sanitization (page 8-70

Bates Stamp (page 8-73

)

)

Sending Jobs Text Stamp (page 8-74)

Storing Jobs Text Stamp (page 8-76)

Authentication
Security

Unknown User Settings (page 9-54

Network SSL (page 8-78)

User Account Lockout Settings (page 9-4)

Password Policy Settings (page 9-5

)

Network Access (page 8-78

Bates Stamp (page 8-75

Bates Stamp (page 8-77

)

)

)

)

xlviii

> Menu Map

Job Accounting/
Authentication

Job Accounting
Setting

User Login Setting User Login (page 9-3)

Job Accounting (page 9-35)

Add/Edit Job Accounting (page 9-36

Job Accounting Counter (page 9-48

Job Accounting
Setting

Print Accounting Report (page 9-50

Add/Edit Local User (page 9-7

Local Authorization (page 9-17

Obtain NW User Property (page 9-25

Group Authorization (page 9-19

Group List (page 9-20

Guest Authorization Set. (page 9-22

Guest Property (page 9-23

)

)

Default Setting (page 9-52, page 9-53)

Default Counter Limit (page 9-45

Count by Paper Size (page 9-47

)

)

)

)

)

)

)

)

)

)

Add/Delete
Application

Simple Login (page 9-27

Simple Login Key (page 9-28

PIN Login (page 9-32

Authentication
Security

Unknown User Settings (page 9-54

ID Card Settings Keyboard Login (page 9-30)

Application (page 5-12)

Optional Function (page 11-7

User Account Lockout Settings (page 9-4)

Password Policy Settings (page 9-5

)

Additional Authentication (page 9-31

)

)

)

)

)

)

xlix

> Menu Map

Adjustment/
Maintenance

Image Adjustment Density Copy (page 8-79)

Send/Box (page 8-79

Fax (refer to FAX Operation Guide)

Background
Density Adj.

Sharpness
Adjustment

Contrast Copy(page 8-79)

Auto Color Correction (page 8-79

Correcting Black Lines (page 8-80

Color Registration - Auto (page 8-80

Color Registration - Manual (page 8-80

Calibration Cycle (page 8-80

Calibration (page 8-80

Copy (Auto) (page 8-79)

Send/Box (Auto) (page 8-79

Copy (Auto) (page 8-79)

Send/Box (Auto) (page 8-79

Send/Box (page 8-79

)

)

)

)

)

)

)

)

)

)

Tone Curve Adjustment (page 8-80

Developer Refresh (page 8-80

Auto Drum Refresh (page 8-80

Drum Refresh (page 8-81

Laser Scanner Cleaning (page 8-81

Others Advanced Punch Precision (page 8-81)

Altitude Adjustment (page 8-81

MC (page 8-81

Diagnostics Memory Diagnostics (page 8-81)

Restart/
Initialization

)

)

Software Verification (page 8-68

Restart Network (page 8-62)

Restart Network (Optional Network) (page 8-65

Restart Entire Device (page 8-66

Format SSD (page 8-81

Format SD Card (page 8-81

)

)

)

)

)

)

)

)

)

)

System Initialization (page 8-81

)

l

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

SAFETY OF LASER BEAM (USA) .......................................................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-7

Compliance and Conformity .................................................................................................................... 1-7

Radio Tag Technology ............................................................................................................................. 1-8

Other precautions (for users in California, the United States) .................................................................. 1-8

Legal Restriction on Copying/Scanning ................................................................................................... 1-8

EN ISO 7779 ............................................................................................................................................ 1-8

EK1-ITB 2000 .......................................................................................................................................... 1-8

Wireless Connection (Mexico only) ......................................................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................................................ 1-8

Limited Use of This Product (If equipped) ............................................................................................... 1-9

Legal Information ................................................................................................................................... 1-10

Energy Saving Control Function ............................................................................................................ 1-16

Automatic 2-Sided Print Function .......................................................................................................... 1-16

Resource Saving - Paper ....................................................................................................................... 1-16

Environmental benefits of "Power Management" ................................................................................... 1-16

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-16

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

Temperature 50 to 90.5 °F (10 to 32.5 °C)

(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

Humidity 10 to 80%

(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multipurpose
(MP) Tray, return it to its original package and reseal it.

1-4

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Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2014.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

Regarding CLASS 1 laser products, information is provided on the rating label.

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TASKalfa 358ci TASKalfa 408ci TASKalfa 508ci

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards
established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is
safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and
sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health
(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without
certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

The position of the rating label is show below.

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label
located on the cover of the optical unit.

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

5. Safety switch

The power to the laser unit is cut off when the front cover is opened.

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Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and
are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs
sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

Compliance and Conformity

Hereby, KYOCERA Document Solutions Inc. declares that the radio equipment type TASKalfa 358ci, TASKalfa 408ci
and TASKalfa 508ci are in compliance with Directive 2014/53/EU.

The full text of the EU declaration of conformity is available at the following internet address:
https://www.kyoceradocumentsolutions.eu/index/service/dlc.html

Module name, Option Software Ver. Frequency band in which the

radio equipment operates:

IB-51 (option) 2.2.6 2.4GHz 100mW

IB-35 (option) 2014.12 2.4GHz 100mW

Transmitter Module(SRD) 2005.11 13.56MHz 0.2nW

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 and
Part 18 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or television
reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Maximum radio-frequency power

transmitted in the frequency band in

which the radio equipment operates:

• The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void
the user's authority to operate the equipment.

This device complies with Part 15 of FCC Rules.

Operation is subject to the following two conditions; (1) this device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may cause undesired operation.

This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two
conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including
interference that may cause undesired operation of the device.

The antenna(s) used for this transmitter must be installed to provide a separation distance of at least 20 cm from all
persons and must not be co-located or operating in conjunction with any other transmitter.

Industry Canada ICES-003 Compliance Label: CAN ICES-3B/NMB-3B

* The above statements are valid only in the United States of America and Canada.

NOTE — Use shielded interface cables.

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Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to
authorization and the use of this equipment may consequently be restricted.

Other precautions (for users in California, the United States)

Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.

Wireless Connection (Mexico only)

The operation of this equipment is subject to the following two conditions:

(1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must
accept any interference, including interference that may cause undesired operation.

La operación de este equipo está sujeta a las siguientes dos condiciones:

(1) es posible que este equipo o dispositivo no cause interferencia perjudicial y (2) este equipo o dispositivo debe
aceptar cualquier interferencia, incluyendo la que pueda causar su operación no deseada.

Security Precautions when Using Wireless LAN (If equipped)

Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable,
which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can
be transmitted.

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Legal and Safety Information > Notice

On the other hand, the following problems may occur if security settings are not configured, because radio waves can
pass through obstacles (including walls) and reach everywhere within a certain area.

Secretly Viewing Communication Contents

A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the
following communication contents.

• Personal information including ID, passwords, and credit card numbers

• Contents of email messages

Illegal Intrusion

A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the
following illegal actions.

• Extracting personal and confidential information (information leak)

• Entering into communication while impersonating a specific person and distributing unauthorized information
(spoofing)

• Modifying and retransmitting intercepted communications (falsification)

• Transmitting computer viruses and destroying data and systems (destruction)

Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to
reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when
the product is used.

We recommend that customers take responsibility and use their judgment when configuring the security settings and
that they ensure that they fully understand the problems that can occur when the product is used without configuring the
security settings.

Limited Use of This Product (If equipped)

• Radio waves transmitted from this product may affect medical equipment. When using this product in a medical
institution or in the vicinity of medical instruments, either use this product according to the instructions and
precautions provided by the administrator of the institution or those provided on the medical instruments.

• Radio waves transmitted from this product may affect automatic control equipment including automatic doors and fire
alarms. When using this product in the vicinity of the automatic control equipment, use this product according to the
instructions and precautions provided on the automatic control equipment.

• If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles
or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy
including those used in disaster prevention and crime prevention and those used for various safety purposes, please
use this product after considering the safety design of the entire system including adoption of a failsafe design and
redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in
applications requiring high reliability and safety including aerospace instruments, trunk communication equipment,
nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in
these applications needs to be fully considered and determined.

Sólo México (Mexico only)

Este equipo utiliza el módulo de interfaz de red inalámbrica modelo LBWA1ZZ1CA para conectarse a las redes
Inalámbricas.

1-9

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document
Solutions Inc. is prohibited.

Regarding Trade Names

• PRESCRIBE is registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• TASKalfa is registered trademarks or trademarks of KYOCERA Document Solutions Inc.

• Microsoft, Windows, Windows Server, Internet Explorer, Excel and PowerPoint are registered trademarks or
trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by
Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

• Mopria™ is registered trademarks of Mopria™ Alliance.

• Wi-Fi and Wi-Fi Direct are trademarks and/or registered trademarks of Wi-Fi Alliance.

• Powered by ABBYY FineReader.
ABBYY and FineReader are trademarks of ABBYY Software Ltd.

• RealVNC, VNC and RFB are registered trademarks of RealVNC Ltd. in the U.S. and in other countries.

All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.

1-10

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL. For further information including availability of the source code, visit
http://www.kyoceradocumentsolutions.com/gpl/.

OpenSSL License

Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact [e-mail].

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without
prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright (C) 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]). The implementation was written so
as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson ([e-mail]).

Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1-11

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
"This product includes cryptographic software written by Eric Young ([e-mail])"
The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must
include an acknowledgement: "This product includes software written by Tim Hudson ([e-mail])"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

Massachusetts U.S.A. law governs this Agreement.

9

1-12

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org

Copyright 2003-2010 The Knopflerfish Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1
through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are
under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or
indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of
fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source
code, documentation source, and configuration files.

1-13

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including
but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as
indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix
below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the
Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an
original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain
separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or
additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work
by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For
the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the
Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code
control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of
discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise
designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been
received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to
You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce,
prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such
Derivative Works in Source or Object form.

3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a
perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent
license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license
applies only to those patent claims licensable by such Contributor that are necessarily infringed by their
Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was
submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit)
alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent
infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date
such litigation is filed.

4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with
or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and

(b)You must cause any modified files to carry prominent notices stating that You changed the files; and

(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,

and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of
the Derivative Works; and

(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices
that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text
file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the
Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices
normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the
License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an
addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be
construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license
terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as
a whole, provided Your use, reproduction
in this License.

, and distribution of the Work otherwise complies with the conditions stated

1-14

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for
inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any
additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any
separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product
names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and
reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and
each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF
ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON­INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible
for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your
exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or
otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing,
shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential
damages of any character arising as a result of this License or out of the use or inability to use the Work (including
but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other
commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose
to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights
consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on
Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold
each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your
accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets
"[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the
appropriate comment syntax for the file format. We also recommend that a file or class name and description of
purpose be included on the same "printed page" as the copyright notice for easier identification within third-party
archives.

Copyright [yyyy] [name of copyright owner]

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the
License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS
IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the License.

1-15

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of
time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of
time.

Low Power Mode (page 2-43)

Sleep (page 2-43)

Power Off Timer (models for Europe) (page 2-45)

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single
sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

Duplex (page 6-50)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

*

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002
an equivalent quality standard, be used.

2

This machine also supports printing on 64 g/m
further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to

or

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a
significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation
time for energy-saving mode set to the default setting.

Energy Star (ENERGY STAR®) Program

We participate in the ENERGY STAR® Program.

®

We provide the products complied with ENERGY STAR

®

ENERGY STAR
products with high energy efficiency in order to help prevent global warming. By purchasing the products

complied with ENERGY STAR
product use and cut energy-related costs.

is an energy efficiency program with the goal of developing and promoting the use of

®

, customers can help reduce emissions of greenhouse gases during

to the market.

1-16

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and
software installation.

Part Names (Machine Exterior) ..................... 2-2

Part Names (Connectors/Interior) ................. 2-4

Part Names (With Optional Equipments

Attached) ....................................................... 2-5

Connecting the Machine and Other Devices ..... 2-6

Connecting Cables ........................................ 2-7

Connecting LAN Cable ....................... 2-7

Connecting USB Cable ....................... 2-8

Connecting the Power Cable .............. 2-8

Power On/Off ................................................ 2-9

Power On ............................................ 2-9

Power Off ............................................ 2-9

Using the Operation Panel .......................... 2-10

Operation Panel Keys ....................... 2-10

Adjusting the Operation Panel Angle .... 2-11

Touch Panel ................................................ 2-12

Using the Touch Panel ...................... 2-12

Home Screen .................................... 2-14

Assigning Functions to Function

Keys .................................................. 2-20

Display for Device Information .......... 2-22

Display Setting Screen ..................... 2-23

Display of Keys That Cannot Be Set 2-24

Original Preview ................................ 2-24

Entering Numbers ............................. 2-26

Help Screen ...................................... 2-28

Accessibility Functions (Magnifying

the View) ........................................... 2-29

Login/Logout ............................................... 2-30

Login ................................................. 2-30

Logout ............................................... 2-31

Default Settings of the Machine .................. 2-32

Setting Date and Time ...................... 2-32

Network Setup ............................................ 2-33

Configuring the Wired Network ......... 2-33

Configuring the Wireless Network .... 2-35

Setting Wi-Fi Direct ........................... 2-40

Configuring NFC ............................... 2-42

Energy Saver function ................................. 2-43

Low Power Mode .............................. 2-43

Sleep ................................................. 2-43

Auto Sleep ........................................ 2-44

Sleep Rules (models for Europe) ...... 2-44

Sleep Level (Energy Saver)

(models except for Europe) .............. 2-44

Energy Saver Recovery Level .......... 2-44

Weekly Timer Settings ...................... 2-44

Power Off Timer (models for Europe) 2-45

Quick Setup Wizard .................................... 2-46

Installing Software ....................................... 2-49

Software on DVD (Windows) ............ 2-49

Installing Software in Windows ......... 2-50

Uninstalling the Software .................. 2-56

Installing Software in Mac

Computer .......................................... 2-57

Setting TWAIN Driver ........................ 2-59

Setting WIA Driver ............................ 2-61

Checking the Counter ................................. 2-62

Additional Preparations for the

Administrator ............................................... 2-63

Sending Documents to a PC ............. 2-63

Strengthening the Security ................ 2-63

Command Center RX .................................. 2-65

Accessing Command Center RX ...... 2-66

Changing Security Settings .............. 2-67

Changing Device Information ........... 2-67

E-mail Settings .................................. 2-68

Registering Destinations ................... 2-72

Creating a New Custom Box ............ 2-73

Printing a Document Stored in a

Custom Box ...................................... 2-74

Transferring Data from Our Other

Products ...................................................... 2-75

Migrating the Address Book .............. 2-75

2-1

Installing and Setting up the Machine > Part Names (Machine Exterior)

1

2

3

5

6

8

9

4

12

10

11

4

7

4

Part Names (Machine Exterior)

1 Operation Panel

2 Power Switch

3 Cassette 1

4 Handles

5 Multipurpose Tray

6 USB Memory Slot

7 Cassette Heater switch (TASKalfa 408ci/TASKalfa

508ci)

8 Slit Glass

9 Inner Tray

10 Front Cover

11 Plat e n

12 Original Size Indicator Plates

2-2

Installing and Setting up the Machine > Part Names (Machine Exterior)

13

14

15

16

17

19

18

20

13 Paper Width Guide

14 Paper Length Guide

15 Paper Width Adjusting Tab

16 Support Tray Section of the Multipurpose Tray

17 Multipurpose Tray

18 Paper Width Guide

19 Right Cover 1 Handle

20 Right Cover 1

2-3

Installing and Setting up the Machine > Part Names (Connectors/Interior)

OPT

B1

FAX

B1

1

2

3

4
5
6

7

8

Part Names (Connectors/Interior)

1 USB Interface Connector (Option in Europe)

2 Network Interface Connector

3 Option Interface Slot

4 Toner Container (Black)

5 Toner Container (Magenta)

6 Toner Container (Cyan)

7 Toner Container (Yellow)

8 Waste Toner Box

2-4

Installing and Setting up the Machine > Part Names (With Optional Equipments Attached)

1

5

9

2

7
8

7

3
2

6

5

15

4

14 13 121110

Part Names (With Optional Equipments Attached)

1 Tray 1 to 5 (tray 1 is the top tray)

2 Tray A

3 Tray B

4 Inner Tray

5 Finisher Tray

6 Cassette 2

7 Cassette 3

8 Cassette 4

9 Job Separator Tray

10 Original Stopper

11 Original Table

12 Original Eject Table

13 Original Width Guides

14 Document Processor

15 Control Section of the Finisher

2-5

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

IMPORTANT

USB

MFP

Network

Network cable
connection

Wi-Fi
connection

*1

Wi-Fi Direct
connection

*1

*1 Only for models with

Wi-Fi.

Wi-Fi connection or
Wi-Fi Direct connection

Tablet

Wi-Fi access point

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct

If you are using wireless LAN, refer to the following.

Configuring the Wireless Network (page 2-35)

Cables that Can Be Used

Connection Environment Function Necessary Cable

Connect a LAN cable to the
machine.

Connect a USB cable to the
machine.

*1 Function available when using optional FAX kit. For more information on using the Network FAX, refer to the FAX

Operation Guide.

Using a cable other than a USB 2.0 compatible cable may cause failure.

Printer/Scanner/Network

*1

FAX

Printer USB 2.0 compatible cable (Hi-Speed USB compliant,

LAN cable (10BASE-T, 100BASE-TX, 1000BASE-T)

max. 5.0 m, shielded)

2-6

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

B1

Connecting Cables

Connecting LAN Cable

Make sure that the power to the machine is turned off.

Power Off (page 2-9)

Connect the cable to the machine.

1

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub or the PC.

Power on the machine and configure the network.

2

Network Setup (page 2-33)

2-7

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

IMPORTANT

Connecting USB Cable

Make sure that the power to the machine is turned off.

Power Off (page 2-9)

Connect the cable to the machine.

1

1 Connect the USB cable to the USB interface connector located on the left side of the body.

B1

2 Connect the other end of the cable to the PC.

Power on the machine.

2

Connecting the Power Cable

Connect the cable to the machine.

1

Connect one end of the supplied power cable to the machine and the other end to a power
outlet.

Only use the power cable that comes with the machine.

2-8

Installing and Setting up the Machine > Power On/Off

CAUTION

IMPORTANT

Power On/Off

Power On

Turn the power switch on.

1

Power Off

Turn the power switch off.

1

The confirmation message for power supply off is displayed.

Show Power Off Message

It takes several minutes for power off.

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the
machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the
outlet as a safety precaution.

(page 8-11)

• If using the products equipped with the fax function, note that turning the machine off at the power switch
disables fax transmission and reception.

• Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-9

Installing and Setting up the Machine > Using the Operation Panel

NOTE

12

5 9 10 11

13 12

4

6 7 8

3

14

Using the Operation Panel

Operation Panel Keys

1[Home]( ) key: Displays the Home screen.

Long press the [Home]( ) key to switch between the Standard screen and the Accessibility screen.

2 Function Key: These keys enable various functions and applications, including copy and scan, to be registered.

3[Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

4[Status/Job Cancel] key: Displays the Status/Job Cancel screen.

5[Job Separator] indicator: Blinks when there is paper in the job separator tray.

6[Data] indicator: Blinks while the machine is printing or sending/receiving, or accessing the hard disk/SSD.

7[Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

8 [System Menu/Counter] key: Displays the System Menu screen.

9[Reset] key: Returns settings to their default states.

10 [Stop] key: Cancels or pauses the job in progress.

11 [Start] key: Starts copying and scanning operations and processing for setting operations.

12 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).

13 [Interrupt] key: Displays the Interrupt Copy screen.

14 [Numeric Keypad] key: Displays numeric keys on the touch panel.

2-10

Installing and Setting up the Machine > Using the Operation Panel

Adjusting the Operation Panel Angle

The angle of the operation panel can be adjusted.

2-11

Installing and Setting up the Machine > Touch Panel

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Touch Panel

Using the Touch Panel

This section explains the basic operation of the touch panel.

Tapping

This is the operation used to select an icon or key.

In this document, the tap operation is expressed as "select."

Popover

Tap the icons and keys to display detailed information on the icons and menus. A popover displays information and
menus without switching between screens.

Swiping

This is the operation used to switch between screens and to display items that are not displayed in the list.

Move in one direction as if tracing on the screen.

Example: Home Screen

Move the screen to the left and right.

2-12

Installing and Setting up the Machine > Touch Panel

Example: System Menu Screen

Move the screen up and down.

2-13

Installing and Setting up the Machine > Touch Panel

NOTE

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2

8

6

4

3

1

5

7

Home Screen

This screen is displayed by selecting the [Home] ( ) key on the operation panel. Touching an icon will display the
corresponding screen.

You can change the icons to display on the Home screen as well as its background.

Editing the Home Screen (page 2-16)

* The appearance may differ from your actual screen, depending on your configuration and option

settings.

No. Item Description

1 Status Area Displays the messages and status icons for the current status.

Displays the logged-in user name when user login
administration is enabled.

2 Taskbar Displays task icons.

If an error occurs, the [Status/Job Cancel] icon will show "!".
Once the error clears, the display will return to normal.

3 Desktop Displays the application icons. Icons that are not displayed on

the first page will appear by changing the page.

4 Screen-switching

Use these buttons to switch between desktop pages.

keys

It is also possible to use swiping to switch between displays.

Using the Touch Panel

(page 2-12)

5 [...] Displays every task icons including the icons displayed in an

taskbar area in a popover.

6 [Login] / [Logout] Logs in or logs out when user login administration is enabled.

7 Remaining amount

of toner

Displays the remaining amount of toner. Select this icon to
display details of the remaining amount of toner in a popover.

2-14

Installing and Setting up the Machine > Touch Panel

No. Item Description

8 Sub status icons Displays the icons that indicate the status of the machine. 5

icons can be displayed. Select this area to display the icon
information in a popover.

Status Icon (Wi-Fi) The icon " " is displayed when Wi-Fi is connected. When

Wi-Fi is not connected, " " is displayed.

Status Icon
(Security level:
Low)

Status Icon
(Remote operation)

Status Icon
(Security
information)

Status Icon (FAX
Memory RX Box
capacity)

Status Icon (USB
drive)

Status Icon (Quiet
Mode)

" " is displayed when the security level is set at [Low].

" " is displayed when using the remote operation.

When you activate the Data Encryption/Overwrite Function,
the Security information icon will be displayed.

" " is displayed while the data is overwriting.

" " is displayed if remaining data is in HDD.

" " is displayed if remaining data is not in HDD.

" " is displayed when the capacity of the FAX Memory RX
Box is 10% or less.

" " is displayed when a USB drive is connected to this
machine.

Tapping the USB drive icon and selecting [Remove USB]
allows you to safely remove the USB drive.

" " is displayed when the Quiet Mode function initial value is
[ON].

2-15

Installing and Setting up the Machine > Touch Panel

NOTE

NOTE

Model Name Login User Name Login Password

TASKalfa 358ci 3500 3500

TASKalfa 408ci 4000 4000

TASKalfa 508ci 5000 5000

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

Display the screen.

1

[System Menu/Counter] key > [Function Settings] > [Home]

If user login administration is enabled, you can only change the settings by logging in with
administrator privileges or as a user with privileges to configure this setting. The factory
default login user name and login password are set as shown below.

Configure the settings.

2

The available settings are shown below.

Item Description

Customize
Desktop

Customize
Taskbar

Specify the function icons to display on the desktop.*1

Select [Add] to display the screen for selecting the function to
display. Select [Function Type] to narrow down the functions by
applications and favorites. Select the function to display and [OK].

Select an icon and [Previous] or [Next] to change the display
position of the selected icon on the Desktop.

To delete an icon from desktop, select the desired one and select
[Delete].

Specify the task icons to display on the taskbar. Select [Taskbar
Button 1 (to 4)]. Select the function to display, and select [OK]. 4
task icons can be displayed.

Functions that are hidden can be displayed by selecting [...] (popover
icon) on the right end of the taskbar.

Taskbar buttons for which [None] has been selected will not be
displayed. Other taskbar buttons will be displayed in order from the
left.

Wallpaper Configure the wallpaper of the Home screen.

Value: Images 1 to 8

*1 Displays a maximum of 60 function icons including the installed applications and the

functions that can be used when options are installed.

2-16

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Desktop

Function Icon Description

*1

Copy

Send

*1

Displays the Copy screen. page 5-17

Displays the Send screen. page 5-21

Reference

page

Fax Server Displays the FAX Server screen. page 5-40

*2

Fax

Displays the FAX screen. Refer to FAX

Operation
Guide.

Custom Box

Job Box

USB Drive

*1*3

*1

*1

Displays the Custom Box screen. page 5-54

Displays the Job Box screen. page 4-16

Displays the USB Drive screen. page 5-66

Fax Box

Polling Box

Fax Memory RX
Box

*2

*2

*2

Displays the Fax Box screen. Refer to FAX

Displays the Polling Box screen. Refer to FAX

Displays the Fax Memory RX Box
screen.

Internet Browser Displays the Internet Browser

screen.

Send to Me
(Email)

*4

Displays the Send screen. The E­mail address of the logged-in user is
set as the destination.

Send to Me from
Box (Email)

*4

Displays the Custom Box screen.
The E-mail address of the logged-in
user is set as the destination.

Favorites Calls up the registered favorite. The

icon will change according to the
function of the favorite.

Operation
Guide.

Operation
Guide.

Refer to FAX
Operation
Guide.

page 5-70

page 5-39

page 5-60

page 5-9

Application Name

*5

Displays the selected applications. page 5-12

2-17

Installing and Setting up the Machine > Touch Panel

*1 Selected at the time of shipment from factory.
*2 Displayed only on products with the fax function installed.
*3 To use this function, a hard disk must be installed in the machine.

HD-11 "Hard Disk" (Option for TASKalfa 358ci)

*4 Displayed when user login administration is enabled.
*5 The icon of the application appears.

Available Functions to Display on Taskbar

(page 11-5)

Function Icon Description

Status/Job Cancel

*1

Displays the Status/Job Cancel
screen.

Device
Information

*1

Displays the Device Information
screen. Check the system and

Reference

page

—

page 2-22

network information, and
information on the options that are
used.

It is possible to print various reports
and lists.

Language

*1

Displays the Language setting

page 8-7

screen in System Menu.

Paper Settings

*1

Displays the Paper setting screen in

page 8-14

System Menu.

Wi-Fi Direct

*2

Wi-Fi Direct is set and a list of

page 2-40

information relating to the machine
that can use the network appears.

Help Displays the Help screen. page 2-28

User Property Displays the User Property screen. page 9-11

Incoming Fax Log

*3

Displays the Incoming Fax Log
screen.

Refer to FAX

Operation

Guide.

Outgoing Fax Log

*3

Displays the Outgoing Fax Log
screen.

Refer to the

FAX

Operation

Guide.

System Menu Displays the System Menu screen. page 8-2

Counter Displays the Counter screen. page 2-62

Accessibility/
Standard

Magnifies the text and icons on the
screen. Select [Accessibility/

page 2-29

Standard] again to return to the
previous view.

2-18

Installing and Setting up the Machine > Touch Panel

NOTE

Function Icon Description

Massage Board Displays the Message Board

screen.

To use this function, set "Message
Board" to [ON] in System Menu.

Numeric Keypad Displays the numeric keys on the

touch panel.

Favorites Displays the favorite list screen. page 5-9

*1 Selected at the time of shipment from factory.
*2 Displayed when the optional Wireless Network Interface Kit is installed.
*3 Displayed only on products with the fax function installed.

Reference

page

page 8-26

—

2-19

Installing and Setting up the Machine > Touch Panel

NOTE

Model Name Login User Name Login Password

TASKalfa 358ci 3500 3500

TASKalfa 408ci 4000 4000

TASKalfa 508ci 5000 5000

Assigning Functions to Function Keys

Function keys are keys to which various functions and applications, including copy and scan, can be assigned.
Frequently used functions and applications can be assigned and the screen can easily be displayed.

For this machine, the following functions are pre-assigned; however, alternative functions can be registered by
re-assigning these functions.

•[F1

] (Function key 1): Copy

•[F2] (Function key 2): Send

•[F3] (Function key 3): FAX (Option)

Display the screen.

1

[System Menu/Counter] key > [Device Settings] > [Function Key Assignment]

If user login administration is enabled, you can only change the settings by logging in with
administrator privileges or as a user with privileges to configure this setting. The factory
default login user name and login password are set as shown below.

Configure the settings.

2

1 Select the function key to be set.

2 Select the function to be assigned.

Function Description Reference page

None No function has been assigned.

Copy Displays the Copy screen. page 5-17

Send Displays the Send screen. page 5-21

Fax Server Displays the Fax Server screen. page 5-40

*1

Fax

Custom Box Displays the Custom Box screen. page 5-49

Job Box Displays the Job Box screen. page 4-16

USB Drive Displays the USB Drive screen. page 5-66

Fax Box

Polling Box

Fax Memory RX Box*1Displays the Fax Memory RX Box screen.

Send to Me (Email)

*1

*1

Displays the Fax screen. Refer to FAX

Displays the Fax Box screen. Refer to FAX

Displays the Polling Box screen.

*2

Displays the Send screen. The E-mail
address of the logged-in user is set as the
destination.

—

Operation
Guide.

Operation
Guide.

page 5-39

2-20

Installing and Setting up the Machine > Touch Panel

Function Description Reference page

Send to Me from Box
(Email)

Internet Browser Displays the Internet Browser screen. page 5-70

ID Card Copy Displays the ID Card Copy screen. page 6-31

Favorites Name Calls up the registered favorite. page 5-9

Application Name Displays the selected applications. page 5-12

*1 Displayed only on products with the fax function installed.
*2 Displayed when user login administration is enabled.

*2

Displays the Custom Box screen. The E­mail address of the logged-in user is set as
the destination.

page 5-60

2-21

Installing and Setting up the Machine > Touch Panel

Display for Device Information

Shows device Information. It is possible to check the status of the system and network, the status of consumables such
as toner and paper and the situation of the options being used. It is also possible to print various reports and lists.

1 [Home]( ) key > [Device Information]

2 Check the device Information.

Tab Description

Identification/Wired
Network

*1

Wi-Fi

Supplies/Paper You can check the remaining amount of toner, and paper.

*2

Fax

USB/NFC/Bluetooth You can check the connection status of USB drive, NFC (Near

Option/Application You can check information on the options and applications that

Capability/Software
Version

Security You can check the security information on the machine.

Report You can print various reports and lists.

Remote Ope. Status You can check the status of remote operation.

*1 Displayed when the optional Wireless Network Interface Kit is installed.
*2 Displayed only on products with the fax function installed.

You can check ID information such as the model name, serial
number, host name and location, and the IP address of the
wired network.

You can check the status of Wi-Fi connection, such as the
device name, network name and IP address.

You can check the local fax number, local fax name, local fax
ID and other fax information.

Field Communication) and Bluetooth keyboard.

are used.

You can check the software version and performance.

2-22

Installing and Setting up the Machine > Touch Panel

6KRUWFXW

1

23

4

6KRUWFXW

6KRUWFXW

: On

: Off

Display Setting Screen

The following procedure is an example of the Copy screen.

1 Global Navigation

Displays the function categories.

2Body

Displays each copy function.

3 Right Pane Area

Displays shortcuts and specific
functions.

4 Arrow Button

Moves the screen up or down.

Select Global Navigation and configure each function. Select the Arrow Button to display the following functions.

When an On/Off Flipswitch is displayed for a function, select the switch to change between ON and OFF.

2-23

Installing and Setting up the Machine > Touch Panel

NOTE

NOTE

6KRUWFXW

6KRUWFXW

6KRUWFXW

Display of Keys That Cannot Be Set

Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non­selectable state.

Normal Grayed out Hidden

In the following cases, the key is
grayed out and cannot be selected.

• Cannot be used in combination with a
feature that is already selected.

• Use prohibited by user control.

• For functions that cannot be changed
when using proof copy.

• If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In this case, select
the [Reset] key and try again.

• If the key is still grayed out after the [Reset] key is selected, it is possible that you are prohibited from using the
function by user login administration. Check with the administrator of the machine.

Cannot be used because an option is
not installed.

Original Preview

You can display a preview image of the scanned document on the panel.

To view a preview of an image stored in a Custom Box, refer to the following:

Previewing Documents/Checking Document Details (page 5-52)

The procedure described here is for copying a single-page original.

Display the screen.

1

[Home]( ) key > [Copy]

Place the originals.

2

2-24

Installing and Setting up the Machine > Touch Panel

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3

1 Select [Preview].

The machine starts scanning the original. When scanning is completed, the preview image
appears on the panel.

1 Zoom out.

2Zoom in.

3 Cancel the job.

Duplex Printing

Settings for duplex printing appear.

4 Displays the data

information.

5 Displays the current number

of pages and overall number
of pages.

6 You can change the job

settings.

7 Start the copying.

• To change the quality or the layout, select [Cancel].
Change the settings and select [Preview] again to see a preview image with the new
settings.

• Depending on the function you are using, even if you scan a multi-page original, only
the first page can be previewed.

2 If there is no problem with the preview image, select [Copy].

Copying starts.

2-25

Installing and Setting up the Machine > Touch Panel

NOTE

1

8

11

10

4

9

765

3

2

Using the Preview Screen

When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel.

Function Description

Swipe If a document with multiple pages is placed on the Document Processor, then all of the

document is read and then the preview for the first page is displayed. Swipe the preview to
the left and right to display a preview of the pages in the order read.

Drag With the finger touching the touch panel, slide the finger to move the position of the

displayed preview.

Pinch in
Pinch out

With two fingers touching the touch panel, widen or tighten the space between the two
fingers to zoom in and out on the view.

Entering Numbers

When entering numbers, numeric keys appear on the touch panel if you select the area in which the number is entered.

1 Enter numbers.

2 Clear entered numbers.

3 Enters [-].

4 Insert a space.

5 Move to the next input box.

6 When [.] is displayed: Enters the decimal point. The numbers entered after selecting this key will be the numbers

after the decimal point.

When [*] is displayed: Enters [*].

7 When [+/-] is displayed: Switches between positive and negative numbers.

When [#] is displayed: Enters [#].

8 Close the numeric keypad.

9 Entry by numeric keys is confirmed.

10 Move the cursor.

11 Delete a character to the left of the cursor.

• Depending on the item being entered, some of the keys other than the number keys may not be usable.

• Numeric keys do not appear on the touch panel if an optional numeric keypad is installed.

2-26

Installing and Setting up the Machine > Touch Panel

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Example: When entering the number of copies

Example: When entering a one-touch key number

Example: When searching for an address number

For copy and print screens, you can set numeric keys to be displayed in advance. In addition, you can select the
layout for numeric keys that are used on the application.

Numeric Keypad

(page 8-7)

2-27

Installing and Setting up the Machine > Touch Panel

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Help Screen

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

Select [Help] on the Home screen to show the Help list.

[Home]( ) key > [...] > [Help]

1

Select the items to check from the list.

2

1 Help titles

2 Displays information about functions and

machine operation.

3 Closes the Help screen and returns to the

original screen.

2-28

Installing and Setting up the Machine > Touch Panel

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Accessibility Functions (Magnifying the View)

You can magnify the text and keys displayed on the touch panel. You can also select items and move to the next screen
using the numeric keys.

Select [Home]( ) key > [...] > [Accessibility/Standard]

Large keys and text appear on the touch panel.

• This function can be used on the Home screen and on the functions that were registered via Copy/Send/Fax Quick
Setup.

• To configure any functions that are not displayed on the Accessibility screen, you need to return to the original view.
Select [Accessibility/Standard] again.

• Long press the [Home]( ) key to switch between the Standard screen and the Accessibility screen.

You can also control the screen using the numeric key corresponding to the number in circle. (Example: Select the [2]
key on the numeric key pad to display the Send screen.)

Control the functions according to the display on the screen.

2-29

Installing and Setting up the Machine > Login/Logout

NOTE

Model Name Login User Name Login Password

TASKalfa 358ci 3500 3500

TASKalfa 408ci 4000 4000

TASKalfa 508ci 5000 5000

1

2

3

7654

Login/Logout

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter
your login user name and login password.

The factory default login user name and login password are set as shown below.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.

Login

Normal login

Enter the login user name and login password to login.

1

If this screen is displayed during operations, enter the login user name and login password.

1 If [Network Authentication] is selected as the user authentication method, authentication

destinations are displayed and either [Local] or [Network] can be selected as the
authentication destination.

2 Enter the login user name.

3 Enter the login password.

Character Entry Method

4 Select the login method from [Simple login], [PIN code login] and [IC card login].

User Authentication and Accounting (User Login, Job Accounting)

5 Check the Wi-Fi Direct environment.

6 Refer to the number of pages printed and the number of pages scanned. Displayed when

job accounting is enabled.

7 Set the language to use for the touch panel display.

(page 11-9)

(page 9-1)

2-30

Installing and Setting up the Machine > Login/Logout

NOTE

Select [Login].

2

Simple Login

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Logout

Simple Login Settings (page 9-27)

To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

2-31

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

NOTE

Default Settings of the Machine

The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings
as date and time, network configuration, and energy saving functions as needed.

For settings that are configurable from System Menu, refer to the following:

Setup and Registration (System Menu)

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of
the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

• To make changes after this initial configuration, refer to the following:

Date/Time

• The correct time can be periodically set by obtaining the time from the network time server.

Command Center RX User Guide

(page 8-7)

(page 8-1)

Display the screen.

1

[System Menu/Counter] key > [Device Settings] > [Date/Time]

Configure the settings.

2

[Time Zone] > [Date/Time] > [Date Format]

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed

location from the list. If you select a region that utilizes summer
time, configure settings for summer time.

Date and Time Set the date and time for the location where you use the machine.

If you perform Send as E-mail, the date and time set here will be
displayed on the header.

Value: Year (2000 to 2035), Month (1 to 12), Day (1 to 31),

Hour (0 to 23), Minute (0 to 59), Second (0 to 59)

Date Format Select the display format of year, month, and date. The year is

displayed in Western notation.

Value: MM/DD/YYYY (Month/Day/Year), DD/MM/YYYY (Day/

Month/Year), YYYY/MM/DD (Year/Month/Day)

2-32

Installing and Setting up the Machine > Network Setup

NOTE

NOTE

Model Name Login User Name Login Password

TASKalfa 358ci 3500 3500

TASKalfa 408ci 4000 4000

TASKalfa 508ci 5000 5000

Network Setup

Configuring the Wired Network

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.

Set up TCP/IP (IPv4) to connect to the Windows network.

Be sure to connect the network cable before configuring the settings.

Connecting LAN Cable (page 2-7)

Configuration Method Description Reference Page

Configuring the Connection
from the Operation Panel
on This Machine

Configuring Connections
on the Web Page

Setting the Connection by
Using the Setup Utility of
IB-50

When you want to switch to the network interface other than Wired (default) after installing an optional Network
Interface Kit (IB-50) and a Wireless Network Interface Kit (IB-35 or IB-51), select the desired setting on "Primary
Network (Client)".

Primary Network (Client)

Use Quick Setup Wizard when configuring the
network in a wizard-style screen, without setting
individually in System menu.

Use Wired Network Settings or Optional Network to
configure the network in details from System menu.

For the equipped network interface, the connection
can be set by using Command Center RX. For the
optional IB-50, the connection can be set by using
the dedicated Web page.

This is the setup tool included in the CD of IB-50. You
can use it on Windows.

(page 8-66)

Quick Setup Wizard (page 2-

46)

Wired Network Settings
(page 8-55)

Optional Network (page 8-62)

Command Center RX User
Guide

IB-50 Operation Guide

IB-50 Operation Guide

For other network settings, refer to the following:

Network Settings (page 8-50)

If user login administration is enabled, you can only change the settings by logging in with administrator privileges or
as a user with privileges to configure this setting.
If user login administration is disabled, the user authentication screen appears. Enter a login user name and
password, and select [Login].

The factory default login user name and login password are set as shown below.

2-33