Kyocera TASKalfa 358ci operation manual

kyoceradocumentsolutions.com

Operation Guide

TASKalfa 508ci TASKalfa 408ci TASKalfa 358ci

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our genuine toner containers, which have passed rigorous quality control testing, to maintain quality.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview ................................................................................................................................ xi

Machine Features ................................................................................................................. xii

Color and Image Quality Functions .................................................................................. xvii

Basic Color Modes ..................................................................................................... xvii

Adjusting Image Quality and Color............................................................................. xviii

Guides Provided with the Machine..................................................................................... xx

About the Operation Guide (this Guide) .......................................................................... xxii

Structure of the guide................................................................................................. xxii

Conventions Used in This Guide................................................................................ xxiii

Menu Map............................................................................................................................ xxv

1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Radio Tag Technology .............................................................................................. 1-8

Other precautions (for users in California, the United States) ................................... 1-8

Legal Restriction on Copying/Scanning .................................................................... 1-8

EN ISO 7779 ............................................................................................................. 1-8

EK1-ITB 2000 ............................................................................................................ 1-8

Wireless Connection (Mexico only) ........................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................. 1-8

Limited Use of This Product (If equipped) ................................................................. 1-9

Legal Information .................................................................................................... 1-10

Energy Saving Control Function ............................................................................. 1-16

Automatic 2-Sided Print Function ............................................................................ 1-16

Resource Saving - Paper ........................................................................................ 1-16

Environmental benefits of "Power Management" .................................................... 1-16

Energy Star (ENERGY STAR®) Program ............................................................... 1-16

2 Installing and Setting up the Machine .................................................. 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-5

Connecting the Machine and Other Devices .................................................................. 2-6

Connecting Cables ............................................................................................................ 2-7

Connecting LAN Cable .............................................................................................. 2-7

Connecting USB Cable ............................................................................................. 2-8

Connecting the Power Cable .................................................................................... 2-8

Power On/Off ..................................................................................................................... 2-9

Power On .................................................................................................................. 2-9

Power Off .................................................................................................................. 2-9

Using the Operation Panel ............................................................................................. 2-10

Operation Panel Keys ............................................................................................. 2-10

Adjusting the Operation Panel Angle ...................................................................... 2-11

Touch Panel ..................................................................................................................... 2-12

Using the Touch Panel ............................................................................................ 2-12

Home Screen .......................................................................................................... 2-14

Assigning Functions to Function Keys .................................................................... 2-20

Display for Device Information ................................................................................ 2-22

Display Setting Screen ............................................................................................ 2-23

Display of Keys That Cannot Be Set ....................................................................... 2-24

Original Preview ...................................................................................................... 2-24

Entering Numbers ................................................................................................... 2-26

Help Screen ............................................................................................................ 2-28

Accessibility Functions (Magnifying the View) ........................................................ 2-29

Login/Logout ................................................................................................................... 2-30

Login ....................................................................................................................... 2-30

Logout ..................................................................................................................... 2-31

Default Settings of the Machine ..................................................................................... 2-32

Setting Date and Time ............................................................................................ 2-32

Network Setup ................................................................................................................. 2-33

Configuring the Wired Network ............................................................................... 2-33

Configuring the Wireless Network ........................................................................... 2-35

Setting Wi-Fi Direct ................................................................................................. 2-40

Configuring NFC ..................................................................................................... 2-42

Energy Saver function .................................................................................................... 2-43

Low Power Mode .................................................................................................... 2-43

Sleep ....................................................................................................................... 2-43

Auto Sleep ............................................................................................................... 2-44

Sleep Rules (models for Europe) ............................................................................ 2-44

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-44

Energy Saver Recovery Level ................................................................................. 2-44

Weekly Timer Settings ............................................................................................ 2-44

Power Off Timer (models for Europe) ..................................................................... 2-45

Quick Setup Wizard ......................................................................................................... 2-46

Installing Software .......................................................................................................... 2-49

Software on DVD (Windows) .................................................................................. 2-49

Installing Software in Windows ............................................................................... 2-50

Uninstalling the Software ........................................................................................ 2-56

Installing Software in Mac Computer ...................................................................... 2-57

Setting TWAIN Driver .............................................................................................. 2-59

Setting WIA Driver ................................................................................................... 2-61

Checking the Counter ..................................................................................................... 2-62

Additional Preparations for the Administrator ............................................................. 2-63

Sending Documents to a PC ................................................................................... 2-63

Strengthening the Security ...................................................................................... 2-63

Command Center RX ...................................................................................................... 2-65

Accessing Command Center RX ............................................................................ 2-66

Changing Security Settings ..................................................................................... 2-67

Changing Device Information .................................................................................. 2-67

E-mail Settings ........................................................................................................ 2-68

Registering Destinations ......................................................................................... 2-72

Creating a New Custom Box ................................................................................... 2-73

Printing a Document Stored in a Custom Box ......................................................... 2-74

Transferring Data from Our Other Products ................................................................. 2-75

Migrating the Address Book .................................................................................... 2-75

3 Preparation before Use .......................................................................... 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in the Cassettes ........................................................................................... 3-5

Loading in the Large Capacity Feeder ...................................................................... 3-9

iii

Paper Stopper .................................................................................................................. 3-11

Envelope Stack Guide ..................................................................................................... 3-12

Stack Level Adjuster ....................................................................................................... 3-13

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-14

Making a Note of the Computer Name and Full Computer Name .......................... 3-14

Making a Note of the User Name and Domain Name ............................................. 3-14

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-16

Configuring Windows Firewall ................................................................................. 3-19

Turn off password-protected sharing (Windows 10 only) ........................................ 3-23

Scan to Folder Setup Tool for SMB ........................................................................ 3-24

Registering Destinations in the Address Book ............................................................ 3-29

Adding a Destination (Address Book) ..................................................................... 3-29

Adding a Destination on One Touch Key ................................................................ 3-35

4 Printing from PC ..................................................................................... 4-1

Printer Driver Print Settings Screen ................................................................................ 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 10) ..................................... 4-3

Printing from PC ................................................................................................................ 4-4

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Banner Printing ......................................................................................................... 4-9

Canceling Printing from a Computer ....................................................................... 4-13

Printing from the Handheld Device ............................................................................... 4-14

Printing by AirPrint .................................................................................................. 4-14

Printing by Google Cloud Print ................................................................................ 4-14

Printing by Mopria ................................................................................................... 4-14

Printing with Wi-Fi Direct ......................................................................................... 4-14

Printing with NFC .................................................................................................... 4-15

Printing Data Saved in the Printer ................................................................................. 4-16

Specifying the Job Box from a Computer and Storing the Job ............................... 4-16

Printing Documents from Private Print Box ............................................................. 4-17

Deleting the Documents Stored in the Private Print Box ......................................... 4-17

Printing Document from Stored Job Box ................................................................. 4-18

Deleting the Documents Stored in the Stored Job Box ........................................... 4-18

Printing Document from Quick Copy Box ................................................................ 4-19

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-19

Printing Document from Proof and Hold Box .......................................................... 4-20

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-20

Monitoring the Printer Status (Status Monitor) ............................................................ 4-21

Accessing the Status Monitor .................................................................................. 4-21

Exiting the Status Monitor ....................................................................................... 4-21

Quick View State ..................................................................................................... 4-21

Printing Progress Tab ............................................................................................. 4-22

Paper Tray Status Tab ............................................................................................ 4-22

Toner Status Tab .................................................................................................... 4-22

Alert Tab .................................................................................................................. 4-23

Status Monitor Context Menu .................................................................................. 4-23

Status Monitor Notification Settings ........................................................................ 4-24

5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Loading Paper in the Multipurpose Tray ......................................................................... 5-6

Favorites ............................................................................................................................ 5-9

Registering Favorites .............................................................................................. 5-10

Recalling Favorites .................................................................................................. 5-10

Editing Favorites ..................................................................................................... 5-11

Deleting Favorites ................................................................................................... 5-11

Application ....................................................................................................................... 5-12

Installing Applications .............................................................................................. 5-12

Activating Applications ............................................................................................ 5-13

Deactivating Applications ........................................................................................ 5-14

Uninstalling Applications ......................................................................................... 5-14

Registering Shortcuts

(Copy, Send, and Document Box Settings) .................................................................. 5-15

Adding Shortcuts ..................................................................................................... 5-15

Editing Shortcuts ..................................................................................................... 5-16

Deleting Shortcuts ................................................................................................... 5-16

Copying ............................................................................................................................ 5-17

Basic Operation ....................................................................................................... 5-17

Proof Copy .............................................................................................................. 5-19

Interrupt Copy ......................................................................................................... 5-20

Canceling Jobs ........................................................................................................ 5-20

Frequently-Used Sending Method ................................................................................. 5-21

Sending Document via E-mail ........................................................................................ 5-22

Configuring Settings before Sending ...................................................................... 5-22

Sending Scanned Document via E-mail .................................................................. 5-22

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-24

Configuring Settings before Sending ...................................................................... 5-24

Sending Document to Desired Shared Folder on a Computer ................................ 5-24

Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-27

Configuring Settings before Sending ...................................................................... 5-27

Sending Document to Folder on an FTP Server ..................................................... 5-27

Scanning using TWAIN or WIA ...................................................................................... 5-29

Configuring Settings before Sending ...................................................................... 5-29

Scanning Document Using Application ................................................................... 5-29

Scanning Document stored in a Custom Box .............................................................. 5-30

Configuring Settings before Sending ...................................................................... 5-30

Scanning Document Stored in a Box ...................................................................... 5-30

Useful Sending Method .................................................................................................. 5-31

WSD Scan ........................................................................................................................ 5-32

Installing the Driver ................................................................................................. 5-32

Executing WSD scan .............................................................................................. 5-33

DSM Scan ......................................................................................................................... 5-35

Configuring Settings before Sending ...................................................................... 5-35

Executing DSM Scan .............................................................................................. 5-35

Scanning with File Management Utility ......................................................................... 5-37

Configuring Settings before Sending ...................................................................... 5-37

Using FMU Connection to Scan an Original ........................................................... 5-37

Sending to Different Types of Destinations (Multi Sending) ....................................... 5-38

Send to Me (Email) .......................................................................................................... 5-39

Configuring Settings before Sending ...................................................................... 5-39

Sending a document to the mail address of the logged in user .............................. 5-39

Using a Fax Server to Send (Fax Server Send) ............................................................ 5-40

Canceling Sending Jobs ................................................................................................. 5-42

Handling Destination ...................................................................................................... 5-43

Specifying Destination ............................................................................................. 5-43

Choosing from the Address Book ........................................................................... 5-43

Choosing from the One Touch Key ......................................................................... 5-45

Choosing from the Speed Dial ................................................................................ 5-45

Checking and Editing Destinations ......................................................................... 5-46

Confirmation Screen of Destinations ....................................................................... 5-47

Recall ...................................................................................................................... 5-47

How to use the FAX Function ........................................................................................ 5-48

Using Document Boxes .................................................................................................. 5-49

What is Custom Box? .............................................................................................. 5-49

What is Job Box? .................................................................................................... 5-49

What is USB Drive Box? ......................................................................................... 5-50

Fax Box ................................................................................................................... 5-50

Basic Operation for Document Box ......................................................................... 5-50

Creating a New Custom Box ................................................................................... 5-54

Editing Custom Box ................................................................................................. 5-55

Deleting Custom Box .............................................................................................. 5-56

Storing Documents to a Custom Box ...................................................................... 5-56

Printing Documents in Custom Box ........................................................................ 5-57

Saving Scanned Documents to a Custom Box ....................................................... 5-58

Sending Documents in Custom Box ....................................................................... 5-59

Sending Documents in Custom Box to E-mail Address of Logged in User ............. 5-60

Moving Documents in Custom Box ......................................................................... 5-60

Copying Documents in Custom Box into Other Boxes ............................................ 5-61

Copying Documents in Custom Box to USB Drive .................................................. 5-61

Joining Documents in Custom Box ......................................................................... 5-62

Deleting Documents in Custom Box ....................................................................... 5-63

Job Box ............................................................................................................................ 5-64

Outputting Repeat Copy Jobs ................................................................................. 5-64

Form for Form Overlay ............................................................................................ 5-65

Operating using Removable USB Drive ........................................................................ 5-66

Printing Documents Stored in Removable USB Drive ............................................ 5-66

Saving Documents to USB Drive (Scan to USB) .................................................... 5-68

Check the USB Drive Information ........................................................................... 5-69

Removing USB Drive .............................................................................................. 5-69

Using the Internet Browser ............................................................................................ 5-70

Launching and Exiting the Browser ......................................................................... 5-70

Using the Browser Screen ...................................................................................... 5-71

Manual Staple .................................................................................................................. 5-72

6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-6

Custom Box (Store File, Printing, Send) ................................................................. 6-10

USB Drive (Store File, Printing Documents) ........................................................... 6-16

Functions ......................................................................................................................... 6-19

Original Size ............................................................................................................ 6-20

Paper Selection ....................................................................................................... 6-21

Mixed Size Originals ............................................................................................... 6-22

Original Orientation ................................................................................................. 6-24

Collate/Offset .......................................................................................................... 6-25

Staple/Punch ........................................................................................................... 6-26

Paper Output ........................................................................................................... 6-30

ID Card Copy .......................................................................................................... 6-31

Org. Manual Feed (DP) ........................................................................................... 6-31

Density .................................................................................................................... 6-31

Original Image ......................................................................................................... 6-31

EcoPrint ................................................................................................................... 6-33

Color Selection ........................................................................................................ 6-34

Color Balance .......................................................................................................... 6-35

Hue Adjustment ....................................................................................................... 6-36

One-touch Image Adjust ......................................................................................... 6-37

Sharpness ............................................................................................................... 6-39

Background Density Adj. (Background Density Adjustment) .................................. 6-39

Saturation ................................................................................................................ 6-40

Prevent Bleed-thru .................................................................................................. 6-40

Contrast ................................................................................................................... 6-41

Trapping .................................................................................................................. 6-41

Zoom ....................................................................................................................... 6-42

Combine .................................................................................................................. 6-44

Margin/Centering, Margin, Centering ...................................................................... 6-46

Border Erase, Border Erase/Full Scan .................................................................... 6-48

Erase Shadowed Areas .......................................................................................... 6-49

Duplex ..................................................................................................................... 6-50

Cover ....................................................................................................................... 6-53

Form Overlay .......................................................................................................... 6-54

Page # ..................................................................................................................... 6-55

Memo Page ............................................................................................................. 6-57

Poster ...................................................................................................................... 6-58

Insert Sheets/Chapters ........................................................................................... 6-59

Image Repeat .......................................................................................................... 6-60

Text Stamp .............................................................................................................. 6-61

Bates Stamp ............................................................................................................ 6-65

Continuous Scan ..................................................................................................... 6-68

Negative Image ....................................................................................................... 6-68

Mirror Image ............................................................................................................ 6-68

Job Finish Notice ..................................................................................................... 6-69

File Name Entry ...................................................................................................... 6-69

Priority Override ...................................................................................................... 6-70

Repeat Copy ........................................................................................................... 6-70

OHP Backing Sheet ................................................................................................ 6-71

DP Read Action ....................................................................................................... 6-72

Detect Multi-fed Originals ........................................................................................ 6-72

Detect Stapled Originals ......................................................................................... 6-72

Skip Blank Page ...................................................................................................... 6-73

Quiet Mode .............................................................................................................. 6-73

2-sided/Book Original .............................................................................................. 6-73

Sending Size ........................................................................................................... 6-75

Long Original ........................................................................................................... 6-75

File Format .............................................................................................................. 6-76

File Separation ........................................................................................................ 6-81

Scan Resolution ...................................................................................................... 6-81

Email Subject/Body ................................................................................................. 6-82

Send and Print ........................................................................................................ 6-82

Send and Store ....................................................................................................... 6-82

FTP Encrypted TX ................................................................................................... 6-83

File Size Confirmation ............................................................................................. 6-83

Delete after Printed ................................................................................................. 6-83

Delete after Transmitted .......................................................................................... 6-83

Storing Size ............................................................................................................. 6-84

Encrypted PDF Password ....................................................................................... 6-84

JPEG/TIFF Print ...................................................................................................... 6-85

XPS Fit to Page ....................................................................................................... 6-85

7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-8

Checking Job History ....................................................................................................... 7-9

Checking the Detailed Information of Histories ....................................................... 7-10

Sending the Log History .......................................................................................... 7-10

Job Operation .................................................................................................................. 7-11

Pause and Resumption of Jobs .............................................................................. 7-11

Canceling of Jobs .................................................................................................... 7-11

Priority Override for Waiting Jobs ........................................................................... 7-11

Reordering Print Jobs ............................................................................................. 7-12

vii

Device Information .......................................................................................................... 7-13

Checking the Remaining Amount of Toner and Paper (Supplies/Paper) ................... 7-15

8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-4

Device Settings ......................................................................................................... 8-7

Notification/Report ................................................................................................... 8-24

Function Settings .................................................................................................... 8-32

Network Settings ..................................................................................................... 8-50

Security Settings ..................................................................................................... 8-67

Job Accounting/Authentication ................................................................................ 8-78

Add/Delete Application ............................................................................................ 8-78

Adjustment/Maintenance ......................................................................................... 8-78

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Job Account from PC ......................................................................... 9-2

Managing the Users to Use TWAIN for Scanning ..................................................... 9-2

Managing the Users to Use WIA for Scanning .......................................................... 9-2

Managing the Users to Send Faxes from a PC ......................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-4

Authentication Security ............................................................................................. 9-4

Adding a User (Local User List) ................................................................................ 9-7

Changing User Properties ....................................................................................... 9-11

User Login Administration for Printing ..................................................................... 9-13

Managing the Users to Scan Using TWAIN ............................................................ 9-14

Managing the Users to Scan Using WIA ................................................................. 9-15

Managing the Users that Send Faxes from a PC .................................................... 9-16

Local Authorization .................................................................................................. 9-17

Server Settings ........................................................................................................ 9-18

Group Authorization Settings .................................................................................. 9-19

Guest Authorization Settings ................................................................................... 9-22

Obtain NW User Property ....................................................................................... 9-25

Simple Login Settings ............................................................................................. 9-27

ID Card Settings ...................................................................................................... 9-30

PIN Login ................................................................................................................ 9-32

Using User Login Administration .................................................................................. 9-33

Login/Logout ........................................................................................................... 9-33

Overview of Job Accounting .......................................................................................... 9-34

To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-34

Managing the Scan Job Account by Using TWAIN ................................................. 9-34

Managing the Scan Job Account by Using WIA ...................................................... 9-34

Managing the FAX Job Transmitted from a PC ...................................................... 9-34

Enabling Job Accounting ............................................................................................... 9-35

Job Accounting (Local) .................................................................................................. 9-36

Adding an Account .................................................................................................. 9-36

Restricting the Use of the Machine ......................................................................... 9-37

Editing an Account .................................................................................................. 9-38

Deleting an Account ................................................................................................ 9-39

Job Accounting for Printing ..................................................................................... 9-40

Job Accounting for Scan Using TWAIN .................................................................. 9-41

Job Accounting for Scan Using WIA ....................................................................... 9-42

Job Accounting for the FAX Transmitted from a Computer .................................... 9-43

Configuring Job Accounting .......................................................................................... 9-45

Default Counter Limit .............................................................................................. 9-45

viii

Count by Paper Size ............................................................................................... 9-47

Counting the Number of Pages Printed .................................................................. 9-48

Print Accounting Report .......................................................................................... 9-50

Using Job Accounting .................................................................................................... 9-51

Login/Logout ........................................................................................................... 9-51

Apply Limit ....................................................................................................................... 9-52

Copier/Printer Count ....................................................................................................... 9-53

Unknown User Settings .................................................................................................. 9-54

Unknown ID Job ...................................................................................................... 9-54

Registering Information for a User whose ID is Unknown ....................................... 9-55

10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning inside of the Document Processor ........................................................... 10-2

Cleaning Slit Grass ................................................................................................. 10-3

Toner Container Replacement ................................................................................ 10-4

Replace the Waste Toner Box ................................................................................ 10-7

Loading Paper ....................................................................................................... 10-13

Replacing Staples (Inner Finisher) ........................................................................ 10-14

Replacing Staples (1,000-Sheet Finisher) ............................................................ 10-15

Replacing Staples (3,000-Sheet Finisher) ............................................................ 10-17

Disposing of the Punch Waste .............................................................................. 10-19

Troubleshooting ............................................................................................................ 10-23

Solving Malfunctions ............................................................................................. 10-23

Machine Operation Trouble ................................................................................... 10-23

Printed Image Trouble ........................................................................................... 10-29

Color Printing Trouble ........................................................................................... 10-33

Remote Operation ................................................................................................. 10-34

Responding to Messages ...................................................................................... 10-36

Adjustment/Maintenance .............................................................................................. 10-52

Overview of Adjustment/Maintenance ................................................................... 10-52

Color Registration Procedure ................................................................................ 10-53

Tone Curve Adjustment ........................................................................................ 10-57

Drum Refresh ........................................................................................................ 10-58

Calibration ............................................................................................................. 10-58

Laser Scanner Cleaning ........................................................................................ 10-59

Developer Refresh ................................................................................................ 10-59

Altitude Adjustment ............................................................................................... 10-59

Clearing Paper Jams ..................................................................................................... 10-60

Jam Location Indicators ........................................................................................ 10-60

Remove any jammed paper in Cassette 1 and 2 .................................................. 10-62

Remove any jammed paper in Cassette 3 (500-sheet × 2) .................................. 10-63

Remove any jammed paper in Cassette 3 (2000-sheet × 1) ................................ 10-66

Remove any jammed paper in Cassette 4 (500-sheet × 2) .................................. 10-68

Remove any jammed paper in the Multipurpose Tray .......................................... 10-70

Remove any jammed paper in Right Cover 1 ....................................................... 10-71

Remove any jammed paper in Right Cover 2 ....................................................... 10-74

Remove any jammed paper in Right Cover 3 (500-sheet × 2) ............................. 10-75

Remove any jammed paper in Right Cover 3 (2000-sheet × 1) ........................... 10-76

Remove any jammed paper in the Bridge Unit ..................................................... 10-77

Remove any jammed paper in the Mailbox ........................................................... 10-78

Remove any jammed paper in the Inner Finisher ................................................. 10-79

Remove any jammed paper in the Document Processor (Reverse Automatic) .... 10-80

Remove any jammed paper in the Document Processor (Dual Scan) .................. 10-82

Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-83

Remove any jammed paper in the 3,000-sheet Finisher (Tray A) ........................ 10-85

Remove any jammed paper in the 3,000-sheet Finisher (Tray B) ........................ 10-87

Clearing a Staple Jam ................................................................................................... 10-89

Clearing a staple jam of the Inner Finisher ........................................................... 10-89

Clearing a staple jam of the 1,000-Sheet Finisher ................................................ 10-91

Clearing a staple jam of the 3,000-sheet Finisher ................................................. 10-93

11 Appendix ............................................................................................... 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Applications ............................................................................................................. 11-7

Character Entry Method .................................................................................................. 11-9

Entry Screens .......................................................................................................... 11-9

Entering Characters .............................................................................................. 11-11

Paper .............................................................................................................................. 11-12

Basic Paper Specifications .................................................................................... 11-12

Choosing the Appropriate Paper ........................................................................... 11-13

Special Paper ........................................................................................................ 11-16

Specifications ................................................................................................................ 11-20

Machine ................................................................................................................. 11-20

Copy Functions ..................................................................................................... 11-22

Printer Functions ................................................................................................... 11-23

Scanner Functions ................................................................................................ 11-23

Document Processor ............................................................................................. 11-24

Paper Feeder (500-sheet) ..................................................................................... 11-24

Paper Feeder (500-sheet × 2) ............................................................................... 11-25

Paper Feeder (2,000-sheet) .................................................................................. 11-25

Inner Finisher ........................................................................................................ 11-26

Mailbox .................................................................................................................. 11-26

Job Separator ........................................................................................................ 11-27

1,000-Sheet Finisher ............................................................................................. 11-27

Punch Unit (For 1,000-Sheet Finisher) ................................................................. 11-28

3,000-Sheet Finisher ............................................................................................. 11-28

Glossary ......................................................................................................................... 11-30

Index ............................................................................................................................ Index-1

> Overview

NOTE

Operations from your PC

Copy functions

Printer functions

Fax functionsUSB driveSend functions

Document Box functions

Original Electronic data Fax dataUSB drive

Output Data

Application

SecurityInput Data

FAX Operation Guide

This function serves a variety of purposes, including saving data in the machine and on a USB drive.

Printing Data Saved in the Printer (page 4-16)

Creating a New Custom Box (page 5-54)

You can expand the machine functions according to your needs.

Application (page 5-12)

You can apply the various machine security levels to your specific needs.

Strengthen security (page xiv)

Frequently-Used Sending Method (page 5-21)

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-65)

Command Center RX User Guide

Copying (page 5-17) Printing from PC (page 4-1)

Saving Documents to USB Drive (Scan to USB) (page 5-68)

Overview

• Before using the machine, be sure to read the following:

Legal and Safety Information

• To prepare the device for use, including setting up cable connections and installing software.

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Installing and Setting up the Machine

Preparation before Use

(page 1-1)

(page 3-1)

(page 2-1)

> Machine Features

1~10

1~30

11~201121~30

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Favorites (page 5-9)

Interrupt other running jobs and execute your copy job immediately (Interrupt Copy)

You can interrupt other running jobs and execute your copy job immediately. When other users are copying a large number of sheets, this function allows you to interrupt those jobs and make your copies immediately.

When the interruption copy ends, the machine resumes the paused print jobs.

Interrupt Copy (page 5-20)

Check the finishing before copying a large number of sheets (Proof Copy)

It is possible to copy one sheet before copying a large number of sheets. This enables you to check the contents and finishing and copy the desired number of sheets without scanning the original again if you are satisfied with the result. If you want to make changes, you can change the settings and copy only one sheet again.

Proof Copy (page 5-19)

Optimize your office workflow

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-

22)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing manypage handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-68)

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as Email, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-38)

xii

> Machine Features

Optimize your office workflow Save energy and cost

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Creating a New Custom Box (page 5-54)

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

Energy Saver function (page 2-

43)

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Favorites (page 5-9)

Save energy and cost Create attractive documents

Skip blank pages when printing (Skip Blank Page)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-73)

Prevent image bleed-through (Prevent Bleed-through)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-thru (page 6-40)

Erase the extra shaded area (Erase Shadowed Areas)

When scanning with the document processor open, erase the extra shaded area.

Erase Shadowed Areas (page 6-49)

xiii

> Machine Features

OK !

Create attractive documents Strengthen security

Print a stamp on copies (Text Stamp / Bates Stamp)

It is useful when adding text or date that is not included in originals.

You can add desired text and date as a stamp.

Text Sta mp (page 6-61) Bates Stamp (page 6-65)

Strengthen security

Protect data on the hard disk/SSD (Encryption / Overwrite)

Change appearance of image easily (One touch image adjust)

Change the appearance of image by using the preset settings.

You can change the appearance of image by simple operation without making fine adjustment.

One-touch Image Adjust (page 6-37)

Prevent loss of finished documents (Private Print)

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6-84)

You can overwrite the unnecessary data that remains on the hard disk/ SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the hard disk/SSD.

Data Security (page 8-69)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-16)

xiv

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-6)

> Machine Features

1 MB

Strengthen security Use functions more efficiently

Strengthen security (Settings for Administrator)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-63)

Use functions more efficiently

Display file size before sending / storing a job

(File Size Confirmation)

Make the machine quiet (Quiet Mode)

You can make the machine quiet by reducing its running noise. You can configure this mode by job.

Quiet Mode (page 6-73)

Install the machine without concerning the network cables (Wireless Network)

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Application (page 5-12)

Use USB drive (USB Drive)

You can check the file size before sending/storing the document.

If your server specifies an e-mail size limit, you can check and change the size in advance.

File Size Confirmation (page 6-

83)

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

Configuring the Wireless Network (page 2-35)

Setting Wi-Fi Direct (page 2-40)

Configuring NFC (page 2-42)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB drive by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB drive also.

Printing Documents Stored in Removable USB Drive (page 5-

66) Saving Documents to USB Drive (Scan to USB) (page 5-68)

> Machine Features

Use functions more efficiently

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-76)

Use functions more efficiently

Detect originals fastened with staples (Detect Stapled Originals)

Scan the long originals (Long Original)

You can scan the long originals such as Contract and Data log.

Long Original (page 6-75)

Skip the error job (Job Skip Functions)

Detect the multiple feeding of originals (Detect Multi-fed Originals)

When reading a document from the document processor, if the multiple feeding of documents is detected, then the reading stops automatically.

Detect Multi-fed Originals (page 6-72)

Perform remote operation (Command Center RX)

When reading a document from the document processor, if a stapled document is detected, then the reading stops automatically.

Detect Stapled Originals (page 6-72)

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

Error Job Skip (page 8-22)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-

65)

xvi

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a

document being scanned is color or black & white.

Full Color Scans a document in full color. page 6-34

Grayscale Scans a document in grayscale. page 6-34

Single Color Prints in any desired color. page 6-34

Black & White Scans a document in black & white. page 6-34

Reference

page

page 6-34

For details, refer to the following:

Color Selection (page 6-34)

xvii

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

I want to...

Before After

Easily adjust the image quality to match your own image

Adjust the skin color.

Example: Create a tanned effect.

Adjust the blue landscape.

Example: Make the blue more vivid

Adjust the green landscape.

Example: Change to yellowgreen

Produce overall image vividly. One Touch Image

Sample image

Function Page

One Touch Image Adjust

[Portrait Photo]

One Touch Image Adjust

[Landscape Photo (Blue)]

One Touch Image Adjust

[Landscape Photo (Green)]

Adjust

[Vivid]

Favorites

[Vivid Copy]

page 6-37

page 6-38

page 6-37

page 5-9

Remove dark background or bleed-through from the original such as a newspaper.

Clearly reproduce fine lines, faint lines, broken lines, and other fine details in a CAD or other drawings.

Clearly reproduce the text or colors of a highlighter.

Favorites

[Newspaper Copy]

Favorites

[Drawing Copy]

Favorites

[Highlighter Copy]

page 5-9

xviii

> Color and Image Quality Functions

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-31

Adjust the color by strengthening blue or red tones.

Example: Strengthening red

Change the image by individually adjusting each of the six colors: red, blue, green, cyan, magenta, and yellow.

Example: Changing red tones close to yellow to yellow, and cyan tones close to blue to blue

Adjust the saturation. Saturation page 6-40

Sample image

Function Page

Color Balance page 6-35

Hue adjustment page 6-36

Adjust the image quality precisely

Emphasize or blur the image outline.

Example: Emphasize the image outlines

Adjust the difference between dark and light parts of the image.

Darken or lighten the background (the area with no texts or images) of a document.

Example: Lightening the background

Prevent bleed-through in 2sided originals.

Adjust the scanned image

Decrease the file size and produce the characters clearly.

Sharpness page 6-39

Contrast page 6-41

Background Density page 6-39

Prevent Bleedthrough

File format

[High Comp. PDF]

page 6-40

page 6-76

Convert a paper document to PDF with searchable text.

xix

File format

[PDF] or

[High Comp. PDF] with

[OCR]

page 6-76

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Quick Guide

Start using the machine quickly

For safe use of the machine

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (TASKalfa 358ci/TASKalfa 408ci/TASKalfa 508ci)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Encryption/Overwrite Operation Guide

Explains how to introduce and use the Data Encryption/Overwrite Function, and how to overwrite and encrypt data.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

Scan images and save with information

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Command Reference

Print without using the

Describes the native printer language (PRESCRIBE commands).

printer driver

Adjust the print or scan position

Install the following versions of Adobe Reader to view the manuals on the DVD. Version 8.0 or later

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

Maintenance Menu User Guide

Maintenance Menu provides the explanation on how to configure the print, scan, and other settings.

xxi

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

Installing and Setting up the Machine

Preparation before Use Explains preparations and settings that are required in order to use the

Printing from PC Explains functions that are available when the machine is used as a printer.

Operation on the Machine Explains the basic procedures for using the machine, such as placing originals,

Using Various Functions Explains convenient functions that are available on the machine.

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

machine, such as how to load paper and create an address book.

making copies, sending documents, and using document boxes.

Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel

jobs being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Setup and Registration (System Menu)

User Authentication and Accounting (User Login, Job Accounting)

Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam

Appendix Describes convenient options that are available for the machine. Provides

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

or other problem occurs.

information on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xxii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xxiii

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [Device Settings].



Move the screen downwards (i.e. swiping)



Select [Sound].

Select [Job Accounting/Authentication].



Select [Job Accounting] of "Job Accounting Setting".

[System Menu/Counter] key > [Device Settings] > [Sound]

[Job Accounting/Authentication] > "Job Accounting

Setting" [Job Accounting]

For details on touch panel operation, refer to the following:

Using the Touch Panel (page 2-12)

xxiv

> Menu Map

&RS\

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Org./Paper/Finishing Original Size (page 6-20)

Paper Selection (page 6-21

Mixed Size Originals (page 6-22

Original Orientation (page 6-24

Collate/Offset (page 6-25

Staple/Punch Staple (page 6-26)

Paper Output (page 6-30

ID Card Copy (page 6-31

Org. Manual Feed (DP) (page 6-31

Layout/Edit Zoom (page 6-42)

Combine (page 6-44

Margin/Centering (page 6-44

Border Erase (page 6-48

Erase Shadowed Areas (page 6-49

Duplex (page 6-50

)

Punch (page 6-28

)

Cover (page 6-53

Form Overlay (page 6-54

Page # (page 6-55

Memo Page (page 6-57

Poster (page 6-58

Insert Sheets/Chapters (page 6-59

Image Repeat (page 6-60

Text Stamp (page 6-61

Bates Stamp (page 6-65

)

xxv

)

> Menu Map

Color/Image Quality Density (page 6-31)

Original Image (page 6-31

Color Selection (page 6-34

EcoPrint (page 6-33

Color Balance (page 6-35

Hue Adjustment (page 6-36

One-touch Image Adjust (page 6-37

Sharpness (page 6-39

Background Density Adj. (page 6-39

Saturation (page 6-40

Prevent Bleed-thru (page 6-40

Contrast (page 6-41

Trapping (page 6-41

Advanced Setup Continuous Scan (page 6-68)

Negative Image (page 6-68

Mirror Image (page 6-68

)

Favorites (page 5-9)

Job Finish Notice (page 6-69

File Name Entry (page 6-69

Priority Override (page 6-70

Repeat Copy (page 6-70

OHP Backing Sheet (page 6-71

DP Read Action (page 6-72

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

)

xxvi

> Menu Map

6HQG

Destination Email (page 5-22)

SMB (page 5-24

FTP (page 5-27

)

Fax (refer to FAX Operation Guide)

iFax (refer to FAX Operation Guide)

Fax Server (page 5-40

WSD Scan (page 5-32

DSM Scan (page 5-35

)

Address Book (page 5-43

Org./Sending Data Format Original Size (page 6-20)

Mixed Size Originals (page 6-22

2-sided/Book Original (page 6-73

Sending Size (page 6-75

Original Orientation (page 6-24

Long Original (page 6-75

File Format (page 6-76

)

File Separation (page 6-81

Org. Manual Feed (DP) (page 6-31

Color/Image Quality Density (page 6-31)

Original Image (page 6-31

Scan Resolution (page 6-81

Fax TX Resolution (refer to FAX Operation Guide)

Color Selection (page 6-34

Sharpness (page 6-39

Background Density Adj. (page 6-39

Prevent Bleed-thru (page 6-40

Contrast (page 6-41

)

xxvii

> Menu Map

Advanced Setup Border Erase/Full Scan (page 6-48)

Erase Shadowed Areas (page 6-49

Zoom (page 6-42

Job Finish Notice (page 6-69

Fax Delayed Transmission (refer to FAX Operation Guide)

File Name Entry (page 6-69

Continuous Scan (page 6-68

Email Subject/Body (page 6-82

iFax Subject/Body (refer to FAX Operation Guide)

Fax Direct Transmission (refer to FAX Operation Guide)

Centering (page 6-44

Fax Polling RX (refer to FAX Operation Guide)

Send and Print (page 6-82

Send and Store (page 6-82

FTP Encrypted TX (page 6-83

Text Stamp (page 6-61

)

Favorites (page 5-9)

Bates Stamp (page 6-65

File Size Confirmation (page 6-83

Fax TX Report (refer to FAX Operation Guide)

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

)

xxviii

> Menu Map

&XVWRP%R[

Custom Box Add/Edit (page 5-54)

Search (No.) (page 5-50

Search (Name) (page 5-50

)

(Open any box) Store File Functions Original Size (page 6-20)

Mixed Size Originals (page 6-22

2-sided/Book Original (page 6-73

Original Orientation (page 6-24

Storing Size (page 6-84

Org. Manual Feed (DP) (page 6-31

Prevent Bleed-thru (page 6-40

Density (page 6-31

)

Original Image (page 6-31

Scan Resolution (page 6-81

Color Selection (page 6-34

Sharpness (page 6-39

)

Background Density Adj. (page 6-39

)

Zoom (page 6-42

Centering (page 6-44

Border Erase/Full Scan (page 6-48

Erase Shadowed Areas (page 6-49

Continuous Scan (page 6-68

Job Finish Notice (page 6-69

File Name Entry (page 6-69

Detect Multi-fed Originals (page 6-72

Detect Stapled Originals (page 6-72

Skip Blank Page (page 6-73

Quiet Mode (page 6-73

Contrast (page 6-41

Favorites (page 5-9)

)

xxix

+ 629 hidden pages